certified copy of order 1 - boone county, missouri › clerk › commission... ·...

5% -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI 1 ea. February Session of the January Adjourned Term. 20 12

County of Boone

ID the County Commission of said county, on the 91h day of February 20 12

the fotlowing, among other proceedings, were had, viz:

Now on this day the County Commission of the County of Boone does hereby award bid 61 - 14DECI I - Photocopier Maintenance: Commission, Recorder, Circuit Clerk to Sumner Group Inc, d/b/a Image Technologies. It is f~lrther ordered the Presiding Cominissioner is hereby authorized to sign said contract. In addition, the County Commission hereby approves the surplus disposal of a copier, asset tag #12943, by trade in.

Done this 9Lh day of February, 2012.

~ / 2 / ~ C C Wendy f ~ o r e n Clerk of the County Commission

are M. Miller t? Distr~ct I Cominissioner

Absent Skip Elkin District I1 Conlmissioner

BOONE COUNTY HtLtlVtU

JAN - 4 2012

REQUEST FOR DISPOSALITRANSFER OF COUNTY PRO@~@@@UN~Y AUDITOR

DATE : 1/4/12 FIXED ASSET TAG NUMBER: 12943

DESCRIPTION: Ricoh Aficio 551, serial # H4706000283

REQUESTED MEANS OF DISPOSAL: Trade in on newer "used" copier from bid 61-20DECll -Copier Maintenance. Vendor, Sumner Group Inc., dba Image Technologies a Division of Datamax, agrees to provide copier maintenance (low bid) if they can trade out this high copy count machine with a used Kyocera.

OTHER INFORMATION:

CONDITION OF ASSET: High copy count and old (2001 model)

REASON FOR DISPOSITION: The Ricoh Aficio copier was no longer under contract for maintenance. Vendor offered a trade in order to provide a bid on maintenance.

COUNTY 1 COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: Image Technologies will pick up when they install the Kyocera

WAS ASSET PURCHASED WITH GRANT FUNDING? YES a IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

-.-. ,

2.800 DEPARTMENT: SIGNATURE

u AUDITOR '7-hd - lk ORIGINAL PURCHASE DATE s / I s /&UYU ! RECEIPT INTO -Sg;?(-+

. .

ORIGINAL COST 11, ~72.00 GRANT FUNDED (YN) d GRANT NAME

ORIGINAL FUNDING SOURCE 9-780 % FUNDING AGENCY DOCUMENTATION ATTACHED (YN)

ASSET GROUP 1601 TRANSFER CONFIRMED

COUNTY COMMISSION / COUNTY CLERK

APPROVED DISPOSAL METHOD:

TRANSFER DEPARTMENT NAME NUMBER

LOCATION WITHIN DEPARTMENT

INDIVIDUAL

X TRADE - - AUCTION SEALED BIDS

OTHER EXPLAIN

Boone County Purchasing Melinda Director

Bobbitt, CPPB 601 E.Walnut, Room 208 Columbia, MO 6520 1

Phone: (573) 886-439 1 Fax: (573) 886-4390

b ; a \ a p {

I' '< '.

,! 3

TO: Boone County Commission FROM: Melinda Bobbitt, CPPB DATE: January 27,20 12 RE: 6 1 -14DEC 1 1 - Photocopier Maintenance: Commission, Recorder, Circuit Clerk

Request for Quote 6 1 - 14DEC 1 1 - Photocopier Maintenance closed on December 14,20 1 1. Four bids were received. Recommendation for award is:

Award to Sumner Group Inc. d ba Image Technologies a Division of Datamx

Recorder: Image Technologies will replace their Ricoh Aficio 55 1 with a Kyocera KM-55 1 with the same functionality. Maintenance for 2012 for 10,000 copies is $75.00 with overage billed at $0.0075/copy. Invoice will be paid from 1 160 - Recorder, account 60050 - Equipment Service Contract. $1,800.00 is budgeted for 20 12.

A Request for Disposal form is attached for the Ricoh Aficio 55 1, asset tag 12943 which is being traded in.

Commission: Maintenance for 201 2 for 100,000 copies is $800.00 with overage billed at $0.008/copy. Invoice will be paid from 1 12 1 - County Commission, account 60050 - Equipment Service Contract. $746.00 was budgeted for 2012.

Circuit ClerWrobate Clerk: Maintenance for 2012 for 75,000 copies is $488.00 with overage billed at $0.005/copy. Invoice will be paid from department 1221 - Circuit Clerk, account 60050 - Equipment Service Contract. $12,000 was budgeted in that account for 20 12.

Four one-year optional renewals are also part of the contract.

att Bid Tab 1 Request for Disposal Form cc: Contract File

Nora Dietzel, Recorder / Rosa Dietiker, Circuit Clerk / Monica Kuster, Commission

61.14DEC11 - Photocopier Maintenance - Commimslon Otllce, Ctcult Clerk, Recorder I

Commission Order # 52-20 12 PURCHASE AGREEMENT FOR

Photocopier Maintenance for Four (4) Copiers Commission, Circuit ClerWCriminal Division, Circuit ClerklProbate Clerk, Recorder

THIS AGREEMENT dated the q day of 20 12 is made between Boone County, Missouri, a political subdivision of the State of Missouri through the Boone County Commission, herein "County" and Sumner Group Inc. dba Image Technologies a Division of Datamax herein "Contractor."

IN CONSIDERATION of the parties performance of the respective obligations contained herein, the parties agree as follows:

1. Contract Documents - This agreement shall consist of this Purchase Agreement for a Term and Supply contract for Photocopier Maintenance in compliance with Request for Quote number 61-20DECll and the Contractor's quote response dated December 9,2011, executed by Kevin R. Laury on behalf of the Contractor. All such documents shall constitute the contract documents which are attached hereto and incorporated herein by reference. Service or product data, specification and literature submitted with quote response may be permanently maintained in the County Purchasing Office contract file for this quote if not attached. In the event of conflict between any of the foregoing documents, this Purchase Agreement, the Request for Quote with the County's Standard Terms and Conditions shall prevail and control over the Contractor's quote response.

2. Purchase - The County agrees to purchase from the Contractor and the Contractor agrees to supply the County with the following maintenance:

Commission (County Asset Tag 14 1 1 1) - 80 1 E. Walnut Street, Room 345, Columbia, MO 6520 1. Contact: Monica Kuster: (573) 886-4305.

Maintenance: shall be provided for the Kyocera KM-4030 (serial number N3004567) copier for 100,000 black and white prints for fiscal year 2012 for a cost of $800.00. Black and white overage shall be billed at a cost of $0.008 per page.

Maintenance may be renewed yearly at the option of the County for up to four (4) years for the following pricing:

100,000 Copies: January 1,2013 - December 3 1,2013 - $800.00 with overage billed at $0.008 per page January 1,2014 -December 3 1,2014 - $800.00 with overage billed at $0.008 per page January l ,20 15 - December 3 1,20 15 - $880.00 with overage billed at $0.008 per page January l ,20 16 - December 3 1,20 16 - $968.00 with overage billed at $0.008 per page

Circuit Clerk (County fixed asset tag 16439) - 705 E. Walnut Street Columbia, MO 65201. Contact: Rosa Ditiker: (573) 886-4033.

Maintenance: shall be provided for the Canon Image Runner 3030 (serial number MUF03579lC10027366) copier for 75,000 black and white prints for fiscal year 2012 for a cost of $488.00. Black and white overage shall be billed at a cost of $0.005 per page.


75,000 Copies: January 1,2013 -December 3 1,2013 - $488.00 with overage billed at $0.005 per page January 1,20 14 - December 3 1,20 14 - $488.00 with overage billed at $0.005 per page January l ,20 15 - December 3 1,20 15 - $488.00 with overage billed at $0.005 per page January 1,2016 -December 3 1,2016 - $488.00 with overage billed at $0.005 per page

Recorder - 80 1 E. Walnut Street Columbia, MO 6520 1. Contact: Nora Dietzel: (573) 886-4345. Maintenance: Image Technologies will replace the Ricoh Aficio 55 1 (serial number H4706000283) copier with a used Kyocera KM-55 1 with similar configurations arid the same functionality. Maintenance shall be provided on the Kyocera for 10,000 black and white prints for fiscal year 20 12 for a cost of $75.00. Black and white overage shall be billed at a cost of $0.0075 per page.


10,000 Copies: January 1'20 13 - December 3 1,20 13 - $75.00 with overage billed at $0.0075 per page January 1,2014 - December 3 1,2014 - $75.00 with overage billed at $0.0075 per page January 1,201 5 - December 3 1,2015 - $83.00 with overage billed at $0.0075 per page January l ,20 16 - December 3 1,20 16 - $94.00 with overage billed at $0.0075 per page

Staples are included as a part of maintenance. Maintenance agreement is customized to meet County needs and volume can be changed any time. Maintenance pricing includes all labor, mileage, travel time, parts, toner, drums and other supplies (all other consumables), excluding paper.

Contractor's on-site maintenance shall include preventative maintenance calls and all remedial service calls required by County and found to be necessary by the service representative to maintain the equipment in optimum operating condition (unlimited service calls). County expects repair response time to be four (4) business hours from the date and time a service call is placed. In the event a machine cannot be repaired within 48 hours of the first service request, a loaner machine of equal or higher level will be provided at no charge to the County. If the original equipment cannot be repaired to the satisfaction of the County, permanent replacement equipment with equal or greater specifications must be provided, at no cost to the County. The Contractor's responsibility for permanent replacement will be through December 3 1'20 16, provided County renews maintenance contract each year.

3. Contract Duration - This agreement shall commence on January 1,2012 and extend through December 31,2012 subject to the provisions for termination specified below. This agreement may be extended beyond the expiration date by order of the County for four (4) additional one year periods subject to the pricing clauses in the Contractor's quote response and thereafter on a month to month basis in the event the County is unable to re-bid andlor award a new contract prior to the expiration date after exercising diligent efforts to do so or not.

4. Billing and Payment - All billing shall be invoiced to the offices detailed within this contract and billings may only include the prices listed within. No additional fees for delivery or extra services or taxes shall be included as additional charges in excess of the charges specified in the Contractor's quote. The County agrees to pay all invoices within thirty days of receipt following successful installation and connectivity of copier(s); Contractor agrees to honor any cash or prompt payment discounts offered in its quote response if county makes payment as provided therein. In the event of a billing dispute, the County reserves the right to withhold payment on the disputed amount; in the event the billing dispute is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% per annum on disputed amounts withheld commencing from the last date that payment was due.

5. Binding Effect - This agreement shall be binding upon the parties hereto and their successors and assigns for so long as this agreement remains in full force and effect.

6. Entire Agreement - 'This agreement constitutes the entire agreement between the parties and supersedes any prior negotiations, written or verbal, and any other bid or bid specification or contractual agreement. This agreement may only be amended by a signed writing executed with the same formality as this agreement.

7. Termination - This agreement may be terminated by the County upon thirty days advance written notice for any of the following reasons or under any of the following circumstances:

a. County may terminate this agreement due to material breach of any term or condition of this agreement, or

b. County may terminate this agreement if in the opinion of the Boone County Commission if delivery of products are delayed or products delivered are not in conformity with bidding specifications or variances authorized by County, or

c. If appropriations are not made available and budgeted for any calendar year.

I N WITNESS WHEREOF the parties through their duly authorized representatives have executed this agreement on the day and year first above written.

SUMNER GROUP INC. BOONE COUNTY, MISSOURI dba IMAGE TECHNOLOGIES

APPROVED AS TO FORM: ATTEST:

dn K*=- Wendy C ~ o r e n , County Clerk

AUDITOR CERTIFICATION In accordance with RSMo 50.660, I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising fiom this contract. (Note: Certification of this contract is not required if the terms of this contract do not create a measurable county obligation at this time.)

1160 1 60050 1$75.00 1221 / 60050 1 $488.00

c/,, @& . &//3// W)Z@ 1121 I60050 1$800.00

dgnature Date Appropriation Accounts

Countv of Boone Pwcrhasina DwPriment 4. Response Form - Submit your Response in a single sealed envelope, clear& marked on the outside,

le/r corner with your company name and return address, the quote number and the due date and time. For this Request for QuoteD quotes will also be accepted by fm or e-mail.

4.1. Company Name: Sumner Group Inc. dba Image Technolo~ies a Division of Datamax

4.2. Address: 2511 Broadway Bluffs Dr

4.3. City/Zip: Columbia. Missouri 65201

4.4. Phone Number: 573-433-5300

4.5. Fax Number: 573-875-6104

4.6. Federal Tax ID: 43-1332770

4.7. The undersigned offers to furnish and deliver the articles or services as specified at the prices and terms stated and in strict accordance with all requirements contained in the Request for Quote, FOB Destination, which has been read and understood, and all of which are made part of this order. By submission of this bid, the vendor certifies that they are in compliance with Section 34.353 and, if applicable, Section 34.359 ("Missouri Domestic Products Procurement Act") of the Revised Statutes of Missouri.

4.7.1. Authorized Representativ

4.7.2. Type or Print Signed Name: Kevin R. Laury

4.7.3. Today's Date: 12/09!11

4.8.

4.8.1.

4.8.2.

Description

I I I

Copier #2 - Canon Image Runner 5800: Circuit Clerk

IR5OOO - fiscal year 2014 1 200,000

4.83.

Annual Copies

IR5000 - f~cal year 201 2 IR5000 - fiscal year 20 13

$1.000.00 $1 ,100 .00 $1 ,210 .00

IR5000 - fiscal year 20 15 IR5000 -fiscal year 20 16

Copier #l - Kyrocera KM-4030: Commission

$ .005 $ .005 $ .005

204000 200,000

Quote # 61-2ODEC11 Page 9 December 7,2011

Copier #3 - Canon Image Runner 3036: Circuit Clerk / Probate CIerk

Annual Maintenance Cost

200,000 200,000

Overage - Cost Per Copy

KM-403 0 - fiscal year 20 12 KM-403 0 - fiscal year 20 13 KM-4030 - fiscal year 20 14 KM-4030 - fiscal year 20 15 KIM-4030 - fiscal year 2016

$ .005 Canon Image Runner 3030 - fiscal year 20 12

$800.00 $800.00 $000.00 $880.00 $368.00

100,000 100,000 1 00,000 100,000 lO0,OOo

$1,000.00 $1,000.00

s.008 $. 008 $ .008 $. 008 S.008

$.005 2 $.005

75,000 %88. 00

Canon Image Runner 3030 - fiscal year 2013 Canon Image Runner 3030 - fiscal year 201 4 Canon Image Runner 3030 - fiscal year 20 15 Canon Image Runner 3030 - fiscal year 20 1 6

1 I

4.9. Describe any deviations from bid specifications: Irna~e Technologies will provide a Kvocera KH-5035 with similar configurations to replace the Rieoh 551 at the above stated service rates.

4.83.


75,000

75,000

75,000

75,000

' Copier #4 - Ricoh Aficio 551: Recorder

$ 488.00

$ 488.00

S 488.00

$ 488.00

$ .OOS

s .OOS

S .005

$ .00S

Ricoh Aficia 55 1 - fiscal year 201 2 Ricoh Mcio 55 1 - fiscal year 201 3 Ricoh Afiiio 55 1 - f~cal year 20 14 RicohAficio951-fiscalyear2015 Ricoh Aficio 551 - f-I year2016

1 0,000 10,000 10,000 10,000 10,W

% 75.00 $ 75.00 $ 75.00 3 83.00 S 94.00

$ .0075 S .a075 $ .0075 $ .0075 $ .0075

(Please complete and return with Bid Response)

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

Lower Tier Covered Transactions

This certification is required by the regutations impleme*g Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary Covered transactions, as defined at 28 CFR Part 67, Section 67.5 10.

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS FOR CERTIFICATION)

( I ) The prospective recipient of Federal assistance hnds certifies that it and its principles: a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarify excluded from covered transactions by any Federal department or agency; b) Have not withm a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining attempting to obtain, or performing a public (Federal, State, or focal) transaction or contraet under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destmction of records, making false statements or receiving stolen property; c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or Local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and d) Have not within a three year period preceding this application had one or more public transactions (Federal, State, or Local) terminated for cause of defauIt; and

(2) Where the prospective recipient of Federal assistance funds is unable to certitj. to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Kevin R . Laury - Division Res ident Name and Title of Authorized Representative

22/03/21 Signature Date

Quote # 61 -20DEC11 Page I2 December 7,201 1

COUNTY OF BOONE - MISSOURI WORK AUTHORIZATION CERTIFICATION

PURSUANT TO 285SXl RSMo (FOR ALL AGREEMENTS IN EXCESS OF ~ ~ W ) *. hod:>

Countyof ) )Ss

State of * b 1

~ ~ ~ a m c i s f i ~ ~ ~ ~ . ? ? ( ~ ) 5 t ? 4 & a n & ~ a g s n t o f L ~ t r & O L I ~ , & C .

(Bidder). Tbis business is enrolled and participates in a federal work 8uthorhtion program for all employees

working in connection with services provided to the County. This business does not knowingly employ any person

that is an unauthorized alien in connection with the servias being provided. Doementation of participation ~JI a

federal work authorization pmgrom hi attached to this aflSmit

Furthermore, all subcontractors working on this contract shall affirmatively state in writing in their

contracts tbat they ate not in violation of Section 285.530.1, shall not thereafter be in violation and submit a sworn

affidavit under pertatty of perjury that a11 employees are lawfully present in the United States.

M a n t Date

Fbi)sbk n/ 2.c urqsrkdrrn Printed Name

Subscn'bed and sworn to before me this ,20L.

Attach to this form the E-Verifl Menwrandrtm of Undersdarrdirrg that you cornpkted when enrolling.

M R V I GOEDELMaNN MOTMY P U B K STAT€ OF MISSOW

COUNTY OF ST. Loua CITY MY COMMISSION mRES 1- I 6-20 1 3

COMMISSION #055 1 223 1

Company ID Number: 133457

INFORMATION REQUIRED FOR THE EVERIFY PROGRAM

Information relating to your Company:

Company Name: Sumner Group, Inc

Company Facility Address: 2121 Hampton Avenue St Lauis, MO 63139

Company Alternate Address:

County or Parish: SAINT LOUIS CITY

Employer Identification Numbs: 431332770

North Amaicvl Industry Classification Systems Code: 424

Parent Company: Sumncr Group, Inc

100 to Npmber of Employees: - 499 Nnmber of Sites V d c d for. 1

Art yon verifying for more than I site? If yes, plc~se provide the nrnnbcr of sites verified for m each State.

MI!3SOURI 1 sitc(s)

Information dating to Ihc Program Admbistrator(s) ffor your Company on policy questions or opdonaI problems:

Name: Jenaifu M Johnzon Telephone Nombcr. (314) 633 - 8041 Fax N e . (314) 633 - 8005 E d l Address: fj08aron@tun8t?r-gr0qt&8m

Name: TmiLHackmeyer Tc~c#o~~c (314) 633 - 8042 Fax N ~ m k (314) 633 - 8005 Eatail Address: tsnckmq~umner-group.com

Nitmc Robert N Braeggexam Telephone N u m k (314) 633 - 8040 Fax Nu* (314) 633 - 8005 Email Address: b b m e g g e a u ~ e r - g r o ~ p ~ c o m

Name: PameIa M Bartan

Company ID Number: 1 33457

Telephone Number: (314) 633 - 8043 Fax Number: (314) 633 - 8005 E-mail Address: [email protected]

P CERTIFICATE OF LIABILITY INSURANCE u

I ---- - - 1 THIS CERTIFICATE IS ISSUED AS A YUHER OF INFO?WAT#)W ONLY AND CONFERS NO WGHI'S UPON THE CERWEATE HOUER THlS I

CERTIFICATE DOES NOT AtWRUTNELY NHiArmELY WEIID, EXEND OR ALTER THE COVERAGE AFFQRDEO BY THE POUClES Elm. Ti#S &RllflCATE OF INSURANCE DOES NOT CONSrCNTr A CONTRA- BETWEEN THE ISSUIC(O ~ U ~ S ) , AUTHORIZED

. R N l S l Q N , m . --- -- - . NCE USTU) BELOW HAVE BEEN ISSUE0 TO THE INSURED NAMED ABOVE FOR fHE WUCY PERIOD

INDICATED. NOTWTHSTANDING ANY REQUIREMENT. TERM OR C O N ~ O N OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE MURANCE AFFORDED BY THE POLICIES DESCRIBE0 HEREIN IS SUeJECT TO ALL THE 'TERMS. MCLUSH)NS AND CONDITIONS OF SUCH POLICIES. LlMlTS SHOWN MAY HAVE BEEN REOUCEO BY PAID CUUIIS.

Boone County Pmhasing Att: Melnda Bobbii

I Room 200 601 East Walnut ColumMt, MO 65201

I I L ' I

O 1988-2Q09 ACBFtD CORPORATION. AH ~SWVWI. ACORD 15 (2OOW9) The ACORD mum and loIp aro mgistermd rmrkt dACORD

n ACORD~ u CERTIFICATE OF LIABILITY INSURANCE

THS CERTIFICATE IS WSUED AS A IWTIER OF INFORMATION ONLYAND-C&ERS NO RIGHTS UPON THE C ~ F I C A T E HOU)ER THIS CERTlflCATE DOES NOT AFflRMAWELY OR NEGATIVELY AMEND, OCiUJD OR ALTER THE COVERAGE AFFORDED BY THE POUUES BELOW. THIS CERnnCAlE OF INSURANCE DOES NOT WNSmUTr A CONfRAC'F BElWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERnFKATE HOLDER. IPOfUANT: If the certitrcato holder b an AWmONAL INSUREtr, the poky(h) must be domed. I gU6ROGATKlN IS WAIVED, W6ct to tho terms and conditbns afthe poky, certain p o k b may m i r e an endorsement A smemm on thb cwtlficrf. d o a IKU confor Mhb to the

I I

CERllFfCATE H o r n CANCELLATION I I

ACORD 25 (201 W5) l h e ~ ACORD name and logo are registered marks of ACORD

~~~g~ I Technologies

Boone County Purchasing \

61 3 E. Ash Street, Room 11 0 Columbia, MO 65201

\

Attention: Melinda Bobbitt, CPPB, Director

Elite kmer [bFJ@' OfficePrintingautioM

i t - HASLER neopost a KY D C E R ~ I<ONICA MINOLTA Canon

Boone County Purchasi

RequesrJor Quote (RF'Q) 6 13 E. Ash Street, Room 110 Columbia, MO 65201

Melinda Bobbitt, CPPB, Dire& Phone: (573) 886-4391 - Fax: (573) 886-4390

Email: mbobbittlii,boonecoun~o.ofg

Quofe Duta Quote Number: 61-14DEC11

Commodity Title: Photocopier Mm'ntenance - Commission Oflike# Circuit Clerk, Recorder

DIRECT OUOTE FORMAT OR SUBMISSION OUESTIONS TO THE PURCHASING DEPARTMENT Quote ~ubmission Address and DwdIine

Day 1 Date: WEDNESDAY - December 14,201 1 Time: 10:30 A.M. (Quotes received after this time will be returned

unopened) Location i Mail Address: Boone County Purchasing Department

Boone County Johnson Building 613 E. Asb Street, Room 110 Columbia, MO 65201

Directions: The Building is located at the corner of Ash and 7Lb Street.

Quote Opening Day / Date: WEDNESDAY - December 14,201 1

Time: 10:30 A.M. Central Time Location 1 Address: Purchasing Department - Conference Room

613 E. Ash Street, Room 110 Coium bia, MO 65201

Quote Contents 1 .O: Introduction and Genera1 Conditions of Bidding 2.0: Primary Specifications 3.0: Response Presentation and Review 4.0: Response Form

Standard Terms and Conditions Work AuthorizPtion Certification bbNo Bidn Response Form

Quote # 61-2ODEC11 Page l December 7,201 1

Counht of Boone Purchasine Deuarbnenf 1. Inlrodrrdiurn and G e n w Condin'om o~B£dding

1.1. INVITATION - The County of Boone, through its Purchasing Department, invites responses, which offer to provide the goods andlor services identified on the title page, and d-bed in greater detail in Section 2.

1.2. DEFINITIONS 1.2.1. County - This term refers to the County of Boone, a duly organized public entity. It may also be

used as a pronoun for various subsets of the County organization, including, as the context will indicate: Purchasing - The Purchasing Department, including its Purehasing Director and staff. Depurhnenf(s) or OJce(s) - The County Department@) or Ofice(s) for which this Quote is prepared, and which will be the end user(s) of the goods and/or services sought. Designee - The County employee(s) assigned as your primary contact(s) for interaction regarding Contract performance.

1.2.2. Bidder / Contractor / Snpptier - These terms refer generally to businesses having some sort of relationship to or with Boone County. The term may apply differently to different classes of entities, as the context will indicate. Bidder - Any business entity submitting a response to this Quote. Suppliers, which may be invited to respond, or which express interest in this quote, but which do not submit a response, have no obligations with respect to the quote requirements. Contrucfor - The Bidder whose response to this quote is found by Purchasing to meet the best interests of the County. The Contractor will be selected for award, and will enter into a Contract for provision of the goods and/or services described in the Quote. Supplier - All business(s) entities which may provide the subject goods and/or services.

1.2.3. Quote - This entire document, including attachments. A Quote/Bid may be used to solicit various kinds of infonnation. The kind of information this Quote seeks is indicated by the title appearing at the top of the first page. A "Request for Quote or Bid" is used when the need is well deftned. A "Request for Proposal" is used when the County will consider solutions, which may vary significantly from each other or from the County's initial expectations.

1.2.4. Rcsponse - The written, sealed document submitted according to the Bid instructions. 1.3. QUOTE CLARIFICATION - Questions regarding this Quote shouM be directed in writing,

preferably by fax or e-mail, to the Purchasing Department. Answers, citing the question asked but not identifying the questioner, will be distributed simdtaneously to all known prospective Bidders. Note: Written requirements in the Quote or its Amendments are binding, but any oral communications between County and Bidder are not.

13.1. Bidder Responsibility - The Bidder is expected to be thoroughly familiar with all specifications and requirements of this Quote. Bidders' failure or omission to examine any relevant f i , article, site or document will not relieve them from any obligation regarding this Quote. By submittmg a Response, Bidder is presumed to concur with all terms, conditions and specifications of this Quote.

1.32. Quote Amendment - If it becomcs evident that this Quote must be amended, the Purchasing Department wiii isme a formal written Ameadment to all known proqective Bidders. If necessary, a new due date will be established.

1.4. AWARD - Award will be made to the Bidder(s) whose of%r(s) provide the greatest value to the County h m the standpoint of suitability to purpose, quality, service, previous experience, price, lifecycle cost, ability to deliver, or for any other reason deemed by Purchasing to be in the best interest of the County. Thus, the resuit wit1 not be determined by price alone. The County will be seeking the h s t costIy outcome that meets the County needs as interpreted by the County.

1.4.1. The County also reserves the right to not award any item or group of items if the services can be obtained from state contract or other governmental entities under more favorable terms.

I .5. CONTRACT EXECUTION - This Bid and the Contractor's Response will be made part of any resuhant Contract and will be incorporated in the Contract as set forth, verbatim.

1.5.1. Precedence - In the went of contradictions or conflicts between the provisims of the documents comprising this Contract, they will be resolved by giving precedence in the following order


1) the provisions of the Contract (as it may be amended); 2) the provisions of the Bid; 3) the provisions of the Bidder's Response.

1.6. COMPLIANCE WITH STANDARD TERMS AND CONDITIONS - Bidder agrees to be bound by the County's standard "boilerplate" terms and conditions for Contracts, a sample of which is attached to this Bid.

Quote # 61 -2ODECll Page 3 December 7,2011

2. Primary Sper~&'ications 2.1. ITEMS TO BE PROVIDED - For the fbrnishing of photocopier maintenance for copiers for

offices of the County of Boone - Missouri, as detailed in the following specifications. 2-1.1. Contract Doeuments - The successful bidder(s) shall be obtigated to enter into a written contract

with the County within 30 days of award on contract forms provided by the County. If bidder desires to eontract under their own written agreement, any such proposed agreement shall be submitted in blank with their bid. The County reserves the right to modify any proposed form agreement or withdraw its award to a successful bidder if any proposed agreement contains terms and conditions inconsistent with its bid or are unacceptable to County legal counsel.

2.2. BACKGROUND INFORh2ATION:

C o ~ i e r #1- Commission Copier: Kyocera KM4030 Locatien: Boone County Commission, Monica Kuster, 801 E. Walnut St., Room 345, Columbia, MO 6520 1. Phone: (573) 886-4305 Included with Copier: paper deck, saddle stitch fmisher, puncher unit, and network & scanning capabilities Current Copy Count: 340,370 Serial #: N300.4567 Original Purchase Date: 4/24/2003 Anticipated Copies Per Year: 50,000 Current Maintenance Provider from original equipment purchase: Da-Corn of Mid-Missouri

_Co~ier #2 - Circuit Clerk - Copier: Canon Image Runner 5000 Location: Circuit Clerk, Criminal Division, Rosa Ditiker, 705 E. Walnut, Columbia, MO 65201 Included with Copier: paper deck, finisher Current Copy Count: 1,308,927 Serial #: Canon IR5000 - Serial #MPL47872 Original Purchase Date: 4/1 Of2003 Anticipated Copies Per Year: 200,000 Current Maintenance Provider from original equipment purchase: Data Comm, Inc.

Cwier #3 - Circuit ClerWrobate Clerk Copier: Canon Image Runner 3030 Loention: Circuit Clerk / Probate Clerk, Rosa Ditrket, 705 E. Walnut, Columbia, MO Current Copy Count: 88,107 Serial #: Serial #MUF03579 / C 10027366 Original Purchase Date: December 3 1,2007 Antidpafed Copies Per Year: 75,000 Current Maintenance Provider from original equipment pu rebse Ikon

Coeier #3 - Recorde~ Copier: Ricoh Afcio 551 Location: Boone County Recorder, Nora Dietzel, 80C E. Walnut, Columbia, MO Current Copy Count: 708,807 Serial #: Serial # H4706000283 Original Purchase Date: May 15,200 I Anticipated Copies Per Year: 10,000 Current Maintenance Provider from original equipmeat purchase: Ikon

Quote # 61 -2ODEC11 Page 4 December 7,2M 1

2.3. GENERAL REQUIREMENTS: 2.3.1. CONTRACT PERIOD - The initial contract period shall be for the period January 1,2012

through December 31,2012. The maintenance ageement may be renewed in writing by the County for up to an additional four (4) one-year periods for the prices quoted within the Bidder's response to this quote. The County may adjust annual copies at renewal time.

2.3.2. The Contractor's on-site maintenance shall include preventative maintenance calls and all remedial service calls required by using department and found to be necessary by the service representative to maintain the equipment in optimum operating condition. County expects repair response time to be four (4) business horn from the date and time a service call is placed. In the event a machine cannot be repaired within 48 hours of the fust service request, a loaner machine of equal or higher level will be provided at no charge to the County.

2.3.3. Responding bidders must be authorized service representatives for their submitted bid machine make and models. Bidders should submit a letter of authorization with the bid.

2.3.4. Bidders must guarantee that all parts used are manufacturer approved parts and equipment. 2.3.5. Additional Maintenance and Supply Contract Terms - The contractor shall be responsible for

providing all senrice and supplies as may be required to maintain the equipment in good working condition. Servicelmaintenance cost is based on the estimated annual cost for maintenance specified on the pricing page plus any applicable overage charges. Maintenance contracts should be billed annually prior to January 1 for the period January through December. Any overage shall be billed in arrears at the end of the fiscal year. If vendors are required to provide an annual cost increase for said service, percentage increases are not acceptable. The anticipated maximum percentage increase must be submitted in the form of a dollar amount for each year. Please feel free to use an additional sheet if enough room is not provided on the Response Form.

2.3.6. ServiceISnpply agreements shall include, but not be limited to, the following: 2.3.6.1. All routine preventive maintenance service calls andfor addition of developer as well as regular

inspection service calls. Each regularly scheduled preventive maintenance call shall include a complete inspection, essential cleaning, lubrication, replacement of worn or broken parts, and mechanical adjustments to accommodate for new parts or to compensate for wear.

2.3.6.2. "Special service calls" (service calls made between the regularly scheduled routine preventative maintenance cdls a d reg~!ar inspctirm scdce cdls) ~qr!ested by ?be Cglsty.

2.3.6.3. Emergency service calls 2.3.6.4. The Contractor's on-site maintenance shall include all labor, mileage, travel time, and all

replacement parts necessary to maintain said equipment in optimum operating condition for service calls listed above to County location of equipment. All replacement parts include but are not limited to: drum, fuser rollers, oil, staples, cleaning blades, toner, parts, labor, travel time and any accessories such as auto document feeder, stapler, sorters, etc.

2.3.6.5. A11 Supplies, excluding paper, necessary for operation of the equipment including, but not limited to toner and developer shall be included in the maintenance cost. The County will assume responsibility for installing paper and staples in the copier. The installation of all other supplies will be the responsibility of the contractor. Supplies must be provided in sufficient quantities to prevent down time.

2.3.6.6. The contractor shall have at least one service manager and m e service technician duly trained by the manufacturer and authorized in the repair of the items offered for bid. A manufacturer's statement should be included as verification of training.

2.3.7. The Contractor shall agree and understand that the County reserves the right to cancel maintenance on any equipment owned by the County, at no additional cost to the county. Such notification shall be provided, in writing, within thirty (30) days prior to the cancellation date.

2.3.8. Contractor shall provide, with each machine, an on-site service log. This log shall be updated each time service is performed on the machine.

2 . Insurance Requirements: The Contractor shall not commence work under this contract until they have obtained all insurance required under this paragraph and such insurance has been approved by


the County, nor shall the Contractor allow any subcontractor to commence work on their subcontract until all similar insurance required of subcontractor has been so obtained and approved. All policies shall be in amounts, fonn and m p a n i e s satisfactory to the County which must carry an A-6 or better rating as listed in the A.M. Best or equivalent rating guide. Insurance limits indicated below may be lowered at the discretion of the County.

2.4.1. Compensation Insurance - The Contractor shall take out and maintain during the life of this contract, Employee's Liability and Worker's Compensation Insoranee for all of their employees employed at the site of work, and in case any work is sublet, the Contractor shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such empbyees are covered by the protection afforded by the Contractor. Worker's Compensation coverage shall mect Missouri statutory limits. Employers' Liability limits shall be $1,000,000.00 each employee, $1,000,000.00 each accident, and $1,000,000.00 policy limit. In case any class of employees engaged in hazardous work under this Contract at the site of the work is not protected under the Worker's Compensation Statute, the Contractor shall provide and shall cause each subcontractor to provide Employers' Liability Insurance for the protection of their employees not otherwise protected.

2.4.2. Comprehensive General Liability Insurance - The Contractor shall take out and maintain during the life of this contract, such comprehensive general liability insurance as shall protect them and any subcontractor performing work covered by this contract, fiom claims for damages for personal injury including accidental death, as well as from claims for property damages, which may arise fiom operations under this contract, whether such operations be by themselves or for any subcontractor or by anyone directly or indirectly employed by them. The amounts of insurance shall be not less than $2,000,000.00 combined single limit for any one occurrence covering both bodily injury and property damage, mcluding accidental death. If the Contract involves any undergmund/digging operations, the general liability certificate shall include X, C, and U (Explosion, Collapse, and Underground) coverage. If providing Comprehensive General Liability Insurance, then the Proof of Coverage of Insurance shall also be included.

The Contractor has the option to provide Owner's Contingent or Protective Liability and Property Damage instead of the Comprehensive General Liability Insurance- The Contractor shall provide the County with proof of Owner's Protective Liability and Property Damage Insurance with the County as named insured, which shall protect the County against any and a11 claims which might arise as a result of the operations of the Contractor in fulfilling the terms of this contract during the life of the Contract. The minimum amounts of such insurance will be $2,000,000.00 per occurrence, combined single limits. Limits can be satisfied by using a combination of primary and excess coverages. Should any work be subcontracted, these limits will also apply.

2.43. COMMERCIAL Automobile Liability - The Contractor shall maintain during the life of this contract, automobile liability insurance in the amount of not less than $2,000,000.00 combined single limit for any one occurrence, covering both bodily injury, including accidental death, and property damage, to protect themsebes from any and all claims arising from the use of the Contractor's own automobiles, teams and trucks; hired automobiles, teams and trucks; and both on and off the site of work.

2.4.4. Proof of Carriage of Insurance - The Contractor shall furnish the County with Certificate(s) of Insurance which name the County as additional insured in an amount as required in this contract, contain a description of the project or work to be performed, and requiring a thirty (30) day mandatory cancellation notice. In addition, such insurance shall be on occurrence basis and shall remain in effect until such time as the County has made final acceptance of the facility contracted.

2.4.5. INDEMNITY AGREEMENT: To the hllest extent permitted by law, Contractor shall indemnify, hold harmless and defend the County, its directors, o f i c m , agents, and employees from and against all claims, damages, losses and expenses (including but not limited to attorney's fees) arising by reason of any act or failure to act, negligent or otherwise, of Contractor, of any subcontractor (meaning anyone, including but not limited to consultants having a contract with

Quote # 6l-2ODEC11 Page 6 December 7,2M 1

contractor or a subcontract for part of the services), of anyone directly or indirectly employed by contractor or by any subcontractor, or of anyone for whose acts the contractor or its subcontractor may be liable, in connection with providing these services. This provision does not, however, require contractor to indemnify, hold harmless, or defend the County of B m e from its own negligence.

2.5. If an inspection of the current copier is required, please contact the County Representative's name Listed under paragraph 2.6 as soon as possible.

2.6. BID/CLARIFICATION CONTACT - Melinda Bobbitt, CPPB, Director of Purchasing, 613 E. Ash Street, Room 110, Columbia, MO 65201. Telephone: (573) 886-4391; Fax: (573) 886-4390; E-mail: [email protected].

2.7. Bids will be accepted by U.S. Mail, fm or e-mail. Please fax to (573) 8864390 or e-mail: [email protected]. Please can (573) 886-4391 to confirm the County's receipt of your quote. Bids may be mailed to: Boone County Purchasing, 61 3 E. Ash Street, Room 1 10, Columbia, MO 6520 1.

2.8. BILLING AND PAYMENT - Payment will be made within 30 days from receipt of a correct invoice. Invoices shall be sent to the respective office detailed in paragraph 2.2.

Quote # 61 -20DEC11 Page 7 December 7,201 1

Countv of Boone P d ~ a s i n ~ De~arlmenl 3. Rwonse Presentation and Review

3.1 RESPONSE CONTENT - h order to enable direct comparison of competing Responses, Bidder must submit Response in strict conformity to the requirements stated here. Failure to adhere to all requirements may result in Response being disqualified as non-responsive. All Responses must be submitted using the provided Response Sheet. Every question must be answered and if not applicable, the section must contain "N/A."

3.2 SUBMITTAL OF RESPONSES - Responses MUST be received by the date and time noted on the title page under "Bid Submission Infomation and Deadline". NO EXCEPTIONS. The County is not responsible for late or incorrect deliveries from the US Postal Service or any other mail carrier.

3.2.1. Submittal Package - Submit, to the location specified on the title page, your Response in a single sealed envelope, clearly marked on the outside with your company name and return address, the bid number and the due date and time. O r for this bid, we are accepting fax or e-maiied bids.

3.2.2. Advice of Award - The County's Bids, Bid Tabulations, and Bid Awards may be viewed on our web page at www.showmeboone.com. View information under Purchasing.

3.3. BID OPENING - On the date and time and at the location specified on the title page under "Bid Opening", all Responses will be opened in public. Brief summary information from each will be read aloud.

3.3.1 . Removal from Vendor Database - If any prospective Bidder currently in our Vendor Database to whom the Bid was sent elects not to submit a Response and fails to reply in writing stating reasons for not bidding, that Bidder's name may be removed from our database. Other reasons for removal include unwillingness or inability to show financial responsibility, reported poor performance, unsatisfactory service, or repeated inability to meet delivery requirements.

3.4. RESPONSE CLARTFICATION - The County reserves the right to request additional written or oral information from Bidders in order to obtain clarification of their Responses.

3.4.1. Rejection or Correction of Responses - The County reserves the right to reject any or all Responses. Minor irregularities or informalities in any Response which are immaterial or inconsequential in nature, and are neither affected by law nor at substantial variance with Bid conditions, may be waived at our discretion whcnever it is determined to be in the County's best interest.

3.5. EVALUATION PROCESS - The County's sole purpose in the evaluation process is to determine from among the Responses received which one is best suited to meet the County's needs at the lowest possible cost. Any final analysis or weighted point score does not imply that one Bidder is superior to another, but simply that in our judgment the Contractor selected appears to offer the best overall solution for our current and anticipated needs at the lowest possible cost.

3.5.1. Method of Evaluation - The County will evaluate submitted Responses in relation to all aspects of this Bid.

3 S.2. Acceptability - The County reserves the sole right to determine whether goods and/or services offered are acceptable for our use.

3.53. Endurance of Pricing - Bidder's pricing must be held until award or 60 days, whichever comes first.

35.4. Boone County reserves the right to reject all bids. Boone County reserves the right to waive informalities in bids.

Quote # 61-2ODEC11 Page 8 December 7,201 1

@ $4 8 ou*' Boone County Purchasing

613 E. Ash Street, Room 110 Columbia, MO 65201

Standard Terms and Conditions Melinda Bobbitt, Director Phone: (573) 886-4391 - Fax (573) 886-4390

1. Responses shalI include all charges for packing, delivery, installation, etc., (unless otherwise specified) to the Boone County Department identified in the Request for Bid and/or Proposal.

2. The Boone County Commission has the right to accept or reject any part or parts of all bids, to waive technicalities, and to accept the offer the County Commission considers the most advantageous to the County. Boone County reserves the right to award this bid on an itm. by item basis, er zr. "211 or none" ksis, whichever is in the best irrtersst of the County.

3. Bidders must use the bid fornls provided for the purpose of submitting bids, must return the bid and bid sheets comprised in this bid, give the unit price, extended totals, and sign the bid.

4. When products or materials of any particular producer or manufacturer are mentioned in our specifications, such products or materiaIs are intended to be descriptive of type or quality and not restricted to those mentioned.

5. Do not include Federal Excise Tax or Sales and Use Taxes in bid process, as law exempts the County from them.

6 . The delivery date shall be stated in definite terms, as it will be taken into consideration in awardmg the bid.

7. The County Commission reserves the right to cancel all or any part of orders if delivery is not made or work is not started as guaranteed. In case of delay, the Contractor must notify the Purchasing Department.

8. In case of default by the Contractor, the County of Boone will procure the articles or services from other sources and hold the Bidder responsible for any excess cost occasioned thereby.

9. Failure to deliver as guaranteed shall disqualify Bidder from future bidding.

10. Prices must be as stated in units of quantity specified, and must be firm. Bids qualified by escalator clauses may not be considered unless specified in the bid specifications.

1 1 . The County of Boone, Missouri expressly denies responsibility for, or ownership of any item purchased untiI same is delivered to the County and is accepted by the County.

Quote # 61 -2ODEC11 Page 11 December 7,201 1

Boone County Purchasing Melinda Bobbitt, CPPB, Director


Phone: (573) 886-4391 Fax: (573) 886-4390

INSTRUCTIONS FOR COMPLIANCE WITH HOUSE BILL 1549

House Bill 1549 addresses the Department of Homeland Security's and the Social Security Administration's E- Verify Program (Employment Eligibility Verification Program) that requires the County to verify "lawful presence" of individuals when we contract for W O ~ ~ I S ~ N ~ C ~ ; verify that contractor has programs to verifL lawful presence of their employees when contracts exceed $5,000; and a requirement for OSHA safety training for public works projects.

The County is required to obtain certification that the bidder awarded the attached contract participates in a federal work authorization program. To obtain additional infomation on the Department of Homeland Security's E-VerifL program, go to:

Please complete and return form Work Authorization Certification Pursuant 10 285.530 W o if your contract amount is in excess of $5,000. Attach to this form the E-Vergy Memorandum of Understanding that you completed when enrolling. The link for that form is: http~flwww.~~~i~.~o~lfile~hafivedocuments/save-mou.~df

Additional information may be obtained from: http://www.uscis.~ov/fiIcshtivedocuments~OU .pLf

lf you are an IndividuaYProprietorship, then you must return the attached Certification of individual Bidder. On that form, you may do one of the three options listed. Be sure to attach any required information for those options sc de?zi!ec! c:: the C2rtij9c~fis~ ajELidF;i'&u'u"I ,Didder- If yoi ctimse spiioii itumber two, ttneri you will also need io .-.J

complete and return the attached form Afldavil.

Quote # 61-20DEClI Page I3 December 7,2011

"No Bid" Response Form

Boone County Purchasing 6 13 E. Ash Street, Room 1 10

Columbia, MO 65201

Melinda Bobbitt, CPPB, Director (573) 886-4391 - Fax: (573) 886-4390

"NO BID RESPONSE FORM"

NOTE: COMPLETE AND RETURN THIS FORM ONLY IF YOU DO NOT WANT TO SUBMIT A BID

If you do not wish to respond to this bid request, but would like to remain on the Boone County vendor List for this service/commodi~ please remove form and return to the Purchasing Department by nai! or fax.

If you would like to FAX this Wo Bid" Response Form to our office, the FAX number is (573) 886-4390.

Bid: 61-14DEC11- Photocopier Maintenance - Commission

Business Name: Address:

Telephone: Contact: ntc:

Reason(s) for Not Bidding:

Quote # 61-20DEC11 Page 15 December 7,2011

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. STATE OF MISSOURI February Session of the January Adjourned Term. 20

County of Boone ) ea.

In the County Commission of said county, on the gth day of February 20 12

the following, among other proceedings, were had, viz:

Now on this day the County Commission of the County of Boone does hereby award bid 55- 2 1NOV11 - Inmate Detention Supplies to Bob Barker Company, Inc., ICS Jail Supplies, and Charm-Tex. It is further ordered the Presiding Commissioner is hereby authorized to sign said contracts.

Done this 91h day of February, 20 12.

ATTEST:

5 - N ~ C C wendy Noren Clerk of the County Commission

* ~ a r e b M. Miller District I Commissioner

Absent Skip Elkin District I1 Commissioner

Boone County Purchasing Tyson Boldan Buyer


Phone: (573) 886-4392 Fax: (573) 886-4390

MEMORANDUM

TO: Boone County Commission FROM: Tyson Boldan, Buyer DATE: January 30,2012 RE: 55-2 1NOV 1 1 - Inmate Detention Supplies

The Bid for Inmate Detention Supplies Term and Supply closed on November 2 1,201 1. Thirteen bid responses were received. Purchasing and the Sheriff Department recommend award by line item by low bid between Bob Barker Company, Inc., ICS Jail Supplies, and Charm-Tex.

This is a term and supply contract and invoices will be paid from department 1255 - Corrections, 23025 - Resident Supplies, 23026 - Intake / Indigent Supplies, 23027 - Inmate Work / Incentive Supply.

Attached is the Bid Tabulation for your review.

cc: Contract File Leasa Quick



Phone: (573) 886-4392 Fax: (573) 886-4390

MEMORANDUM

TO: Boone County Commission FROM: Tyson Boldan, Buyer DATE: January 30,2012 RE: 55-21NOV11 - Inmate Detention Supplies

The Bid for Inmate Detention Supplies Term and Supply closed on November 21,201 1. Thirteen bid responses were received. Purchasing and the Sheriff Department recommend award by line item by low bid between Bob Barker Company, Inc., ICS Jail Supplies, and Charm-Tex.

This is a term and supply contract and invoices will be paid from department 1255 - Corrections, 23025 - Resident Supplies, 23026 - Intake / Indigent Supplies, 23027 - Inmate Work / Incentive Supply.

Attached is the Bid Tabulation for your review.

cc: Contract File Leasa Quick

Commission Order # 53-20 \%

PURCHASE AGREEMENT FOR

INMATE DETENTION SUPPLIES

THIS AGREEMENT dated the day of . )an O~ 2012 is made between Boone County, Missouri, a political subdivision of the State of Missouri through the Boone County Commission, herein "County" and ICS Jail Supplies Inc., herein "Contractor."


1. Contract Documents - This agreement shall consist of this Purchase Agreement for Inmate Detention Supplies Term and Supply, County of Boone Request for Bid for Inmate Detention Supplies Term and Supply, bid number 55-21NOVl1, Introduction and General Conditions of Bidding, Primary Specifications, Response Presentation and Review, the un-executed Response Form, Standard Terms and Conditions, as well as the Contractor's bid response dated November 16,2011 and executed by Jim Bogan on behalf of the Contractor. All such documents shall constitute the contract documents which are attached hereto and incorporated herein by reference. Service or product data, specification and literature submitted with bid response may be permanently maintained in the County Purchasing Office bid file for this bid if not attached. In the event of conflict between any of the foregoing documents, this Purchase Agreement, the Introduction and General Conditions of Bidding, Primary Specifications, Response Presentation and Review, the un-executed Response Form, and Standard Terms and Conditions shall prevail and control over the Contractor's bid response.

2. Contract Duration - This agreement shall commence on the date of award and extend through December 31,2012 subject to the provisions for termination specified below. This agreement may be extended beyond the expiration date by order of the County for two (2) additional one-year periods subject to the pricing clauses in the Contractor's bid response and thereafter on a month to month basis in the event the County is unable to re-bid andlor award a new contract prior to the expiration date after exercising diligent efforts to do so or not.

3. PurchasdService - The County agrees to purchase from the Contractor and the Contractor agrees to supply the County with the following items from the Contractor's bid response:

Item Description Unit Price 1 Slip-on PVC Sandals

4.7.5,

4.7.7.

4-7-16.

These items shall be supplied as listed in the bid specifications and in conformity with the contract documents for the prices set forth in the Contractor's bid response, as needed and as ordered by County.

4. Delivery - Contractor agrees to deliver items described above in compliance with the bid specifications and in accordance with the Contractor's bid within 30 days after receipt of an order.

5. Billing and Payment - All billing shall be invoiced to the Boone County Sheriffs Department and billings may only include the prices listed in the Contractor's bid response. No additional fees for delivery or extra services or taxes shall be included as additional charges in excess of the charges in the Contractor's bid response to the specifications. The County agrees to pay all correct monthly invoices

' 4.7.19. 1

An Afilrmative ActionEqual Opportunity Institution

~e'Section 2.5.4.2.

Toothbrushes Per Section2.5.6.1. White Bath Towels Per Section 2.5.13. Latex Gloves Per Section 2.5.14.

$1 12.26

$1.55

$5.00

$17.00

I Sanitary Napkins Per I

within thirty days of receipt; Contractor agrees to honor any cash or prompt payment discounts offered in its bid response if county makes payment as provided therein. In the event of a billing dispute, the County reserves the right to withhold payment on the disputed amount; in the event the billing dispute is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% per annum on disputed amounts withheld commencing from the last date that payment was due.


7 . Entire Agreement - This agreement constitutes the entire agreement between the parties and supersedes any prior negotiations, written or verbal, and any other bid or bid specification or contractual agreement. This agreement may only be amended by a signed writing executed with the same formality as this agreement.





I N WITNESS WHEREOF the parties through their duly authorized representatives have executed this agreement on the day and year first above written.

title

address ?+a. (&,lo 410%


d & - L - Wendy C ~ o r e n , County Clerk

AUDITOR CERTIFICATION In accordance with RSMo 50.660, I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising fiom this contract. (Note: Certification of this contract is not required if the terms of this contract do not result in a measurable county obligation at this time.)

1255123025,23026,23027 TedSupply 0 / / 3 / / 2 0 / Z Nb G - r Y l b r a n - &grc;&

Date Appropriation Account

. - - - -. - - rr----. - m. Box 21058 WSCO, TX 70702-1056

Phone: 800-624-5427 Fa: 254-751-0299 WWW.ICSWACO.COM

bisbicswa.com - -- - Couniv of Bmne FEDID# 27-1&!351 PwchmaSInp Der,ar&mt

4. Response Form 4.1 . Comuanv Name: . .

C S X A ~ L S U P - P L I E S , C a C , 4.2. Addre s:

ko. no& ?/hSC, 4.3. City/Zip:

h T- T 4.4. Phone Number:

n- s2q - 5 Y z 7 2 w ) 7 . s i - 0299

4.6. Federal Tax ID: 22-/~9Y3 5 - 1

4.6.1. (4 Corporation ( ) partnership - Name ( ) Individual/Proprietorship - Individual Name (If Individual, Bidder must complete Certification of lawful presence in U.S. on attached form). ( ) Other (Specify)

r--- -- - I PRICING

pp

i I 1 I 4.7. i m T E DETENTION SUPPLIES k- j 1 NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID 1 I ,

il !.- Item# 4.7.1. 1 :

1 4.7.2. I --.- r

-

Product Descri p tion Extended Price a Mattresses Per Section 2.5.1. Item# L Q w ~ z S ~ I

Wool Blankets Per Section 2.5.2. Item # b l c - 57 --

i 4.7.3. . Poly Cotton Blankets Per Section 2.53. I . I Item # LSII

j 4.7.4.

r- -'-

$ 7= 1 300ea I

Slipon PVC Sandals Per Section 2.5.4.1. Item # hn6 t q -

$2,1EbE

Slipon PVC Sandals Per Section 2.5.4.2. j 4.7.5. / Item # WO 14 -- -- -- .- 1 Toothpaste Per Section 2.5.5 I I-E; Qty Per Case I.tcC /CC $ 28 - 35cases $ m E

i . Item # "Tore f?

s 5

- Item # -- i Soap Per Section 2.5.7.1. oe

4.7.9. Qty Per Case SOO / c 5 50- 4cases s 2mCP I I Item # -/*ow / 4 - 4 ~ / 3

35 cases

I----

s 17sCC--

Soap Per Section 2.5.9.2. Case 1 n 6~ 1c-c

r ( 3 1 f f 3 f i I !

Bid #55-18NOV11 Page November 4,201 1

7

4.7.1 1.

i Combs Per Section 2.5.10. / 4.7.13. 1 Qty Per Case 21 60 /C,S

Item # I I ' wpm per secZnZLrgG 1 4.7.12. Qty Per Case $ ~ 2 . ~

Item #

Razors Per Section 2.5.8. ~ t y Per Case i c o j ~ ~

100 cases

4.7.14.

50cases

I

$

2 a E Q

I : ( 4.7.15.

Brown Bath Towels Per Section 2.5.13. i s 2q . o3 5 dozen 1 4.7.17. 1 Item ' Lor L R e

$2qqE

Cleaning Detergent Per Section 2.5.12. Qty Per Case

1 ( 4.7.16.

7 1 a 7' Item # ID Bands Per Section 2.5.11. Qty Per Case T ~ O / C L ; Item # 6 Y 3 Fastening Tool

-----

75hox

l e a

$ /7qm_

$ ~ e

Item # White Bath Towels Per Sect' n 2.5.13. Qty Per Bale 2 5 h 2 C 1 " 6 A ~ Item # ~ C I &

4.7.18. r I

$ /Y,, 925%

$ 79%

Wash Cloths Per Section 2.5.13. Item #

9r L0l-t ( $ 2- 20 dozen $ *

Latex Gloves Per Section 2.5.14. ! I 1 4.7.19.

I ,

2.7.29: Minimum discount for all product lines introduced after inception of the contract, and all existing lines not specified herein: I % off list price.

$ /TCO - ,

I ~ t y Per BOX CD/U Item # c ~ ~ j % b NOTE: SAMPLE OF LATEX GLOVES MUST

I I I i 4.7.20.

4.7.21.


8

lobales I

BE SENT WITH BID Sanitary Napkins Per Section 2.5.15. Item # 7 % ~ = S / C . ~ I $ /7= Tampons Per Section 2.5.16. Item # - 1s p6L

2 . I

$ !7n5

25 cases

25case.s

. $ 4 7 ~ ~ ~

$ 1 4 7 ~ ~

4.8. Maximum Percentage Increase for each potential renewal period:

- % lSt Renewal Period

C_ % 2"d Renewal Period 4.9. The undersigned offers to furnish and deliver the articles or services as specified at the prices

and terms stated and in strict accordance with the specifications, instructions and general conditions of bidding which have been read and understood, and all of which are made part of this order.

4.9.1. Today's Date: /6 V - 1 1

4.10. Will you honor the submitted prices for purchase by other entities in Boone County who participate with Boone County, Missouri?

No

4.1 1. Delivery ARO: .y--? m y 5

ICS Jail Su~~l ies. Inc.

Phone: 800-524-5427 Fax: 254-751-0299 WICSWAC0.COM [email protected]

FED ID# 27-1494351 Contact # GS 07F-0%2U


STA TEMEN T OF BIDDER'S QUALIFICATIONS

(File with Bid Form in separate envelope appropriately designated.)

1. Number of years in business: 2 -k If not under present firm name, list previous firm names and types of organizations.

2. Contracts on hand: (Complete the following schedule)

Item Purchaser Amount of Percent Contract Completed

3. General type of product sold and manufactured:

4. There has been no default in any contract completed or un-completed except as noted below:

(a) Number of contracts on which default was made: af (b) Description of defaulted contracts and reason therefor:

5. List banking references:

Bid #SS-18NOV11 Page November 4,201 1

10

Dated at hfi&-= I

this ( L day of h r o U ,386.36 [/.

( ~ r ALL < [ Q P c - L ( - S , / W ~ Name of Organiratlonfs)

BY A

Vtce P l Z G s t m 3 - T (Title of person signing)

ICS Jail Supplies, Inc. RO. Box 21058

W m . TX 78762-1056 Phone: 800-5245427 Fax: 254-751-ll222

WWW.ICSWAC0.COM [email protected]

F D ID# 27-1W51 GSA Contact # GS 07F-0552U


CERTIFICATION OF INDIVIDUAL B DER 4 Pursuant to Section 208.009 RSMo, any person or receiving any grant, contract,

loan, retirement, welfare, health benefit, post secondary disability benefit, housing benefit or food assistance who is over 18 must in the United States. Please indicate compliance below. Note: A parent or benefit on behalf of a child who is citizen or permanent resident need not

I. I have provided a copy of ts showing citizenship or lawful presence in the United States. (Such a Missouri driver's license, U.S. passport, birth certificate, or Note: If the applicant is an alien,

prior to receiving a public benefit.

2. I do not have the abo but provide an affidavit (copy attached) which

3. 1 have provided a for a birth certificate pending in the State of terminate upon receipt of the birth

does not exist because I am not

/ Applicant Printed Name

ICS Jail Supplies, he. PO. Box 21 a56

W m , TX 76702-1056 Phone: i%wi24-5427 Fax: 254-751 -0299

W.!CSWACO.COM [email protected] FED ID# 27-1494351

GSA C0n;act # GS 07F4552U


AFFlD IT (Only Required for Individual dder Certification Option #2) J

State of Missouri 1 )SS.

County of 1 / I, the undersigned, being at hteen years of age, swear upon my oath that I am either a

United States citizen or am United States government as being lawfully admitted for permanent residence.

Date Signature

Social Security Number ' / Printed Name or Other ~ederal I.D. Number I

On the date above appeared before me and swore that the facts contained in the foregoing are true according to hidher best knowledge, information and belief.

/ Notary Public

My Commission Expires: 1

ICS Jail Supplkw, Ine. RO. Box 21056

Wa00, TX 76702-1 G56 Phone: 0OM24-5427 Fax: 254-7514QSB

WWW.1CSWACO.COM [email protected]

FED ID# 27-1 434351 GSA C o w # GS 07F4552U


WORK AUTHORIZATION CERTIFICATION PURSUANT TO 285.530 RSMo

(FOR ALL BIDS IN EXCESS OF $5,000.00)

Countyof Mq#&Ap- 1 )SS.

State of 1

My name is 3- &I. B&&&&+ ram an authorized agent of ~ c S 3 LL.

5 5 (Bidder). This business is enrolled and participates in a federal work authorization

program for all employees working in connection with services provided to the County. This business

does not knowingly employ any person that is an unauthorized alien in connection with the services being

provided. Documentation of participation in a federal work authorization program is attached hereto.

Furthennore, all subcontractors working on this contract shall affirmatively state in writing in their

contracts that they are not in violation of Section 285.530.1 and shall not thereafter be in violation.

Alternatively, a subcontractor may submit a sworn affidavit under penalty of perjury that all employees are

lawfully present in the United States.

3 - h - 4 . 2 o W r Printed Name

Subscribed and sworn to before me this (L. day of u C d ,20E.

ICS Jail Bupplim, ins. RO. Box 21056

WW, lK 76702-1056 Phona: 800-624-5427 F a : 254-751-

WWW.ICSwACO.cOM bids@ics~vaco.com

FED ID# 27-1-1 (3% C o n i t # GS 07F4552U


Request for Bid (RFB)

Boone County Purchasing 61 3 E. Ash, Room 109 Columbia, MO 65201

Tvson Boldan, Buver (573) 886-4392 - Fax: (573) 886-4390 Email: [email protected]

Bid Data Bid Number: 55-21NOV11

Commodity Title: Inmate Detention Supplies Term & Supply

DIRECT BID FORMAT OR SUBMISSION OUESTIONS TO THE PURCHASING DEPARTMENT

Bid Submission Address and Deadline - Bid Closing Day I Date: Monday - November 21,201 1

Time: 10:40 A.M. (Bids received after this time will be returned unopened)

Location I Mail Address: Boone County Purchasing Department Boone County Purchasing Office 61 3 E. Ash, Room 109 Columbia, MO 65201

Directions: The Purchasing Office is located on the Northeast corner at 7'h and Ash Street. Enter the building from the South Side. Wheel chair accessible entrance is available.

Bid Opening Day I Date: Monday - November 21,201 1

Time: 10:40 A.M. C.S.T. Location I Address: Boone County Purchasing Department

Boone County Purchasing Office 613 E. Ash, Room 109 Columbia, MO 65201

Bid Contents 1 .O: Introduction & General Conditions of Bidding 2.0: Primary Specifications 3.0: Response Presentation and Review 4.0: Response Form

Debarment Certificate Certification of Individual Bidder Affidavit Work Authorization Certification Standard Terms and Conditions Statement of Bidder's Qualifications

Bid #55-18NOV11 Page

1

January 11,201 2

Countv of Boone Purchasing Department 1. Introduction and General Conditions of Bidding

1.1. INVITATION - The County of Boone, through its Purchasing Department, invites responses, which offer to provide the goods and/or services identified on the title page, and described in greater detail in Section 2.

1.2. DEFINITIONS 1.2.1. County - This term refers to the County of Boone, a duly organized public entity. It may also be used as a

pronoun for various subsets of the County organization, including, as the context will indicate: Purchasing - The Purchasing Department, including its Purchasing Director and staff. Deparment(s) or Ofice(s) - The County Department(s) or Office(s) for which this Bid is prepared, and which will be the end user(s) of the goods and/or services sought. Designee - The County employee(s) assigned as your primary contact(s) for interaction regarding Contract performance.

1.2.2. Bidder / Contractor / Supplier - These terms refer generally to businesses having some sort of relationship to or with us. The term may apply differently to different classes of entities, as the context will indicate. Bidder - Any business entity submitting a response to this Bid. Suppliers, which may be invited to respond, or which express interest in this bid, but which do not submit a response, have no obligations with respect to the bid requirements. Contractor - The Bidder whose response to this bid is found by Purchasing to meet the best interests of the County. The Contractor will be selected for award, and will enter into a Contract for provision of the goods and/or services described in the Bid. Supplier - All business(s) entities which may provide the subject goods and/or services.

1.2.3. Bid - This entire document, including attachments. A Bid may be used to solicit various kinds of information. The kind of information this Bid seeks is indicated by the title appearing at the top of the first page. A "Request for Bid" is used when the need is well defined. A "Request for Proposal" is used when the County will consider solutions, which may vary significantly fiom each other or fiom the County's initial expectations.

1.2.4. Response - The written, sealed document submitted according to the Bid instructions. 1.3. BID CLARIFICATION - Questions regarding this Bid should be directed in writing, by e-mail or fax, to the

Purchasing Department. Answers, citing the question asked but not identifying the questioner, will be distributed simultaneously to all known prospective Bidders in the form of an addendum. We strongly suggest that you check for any addenda a minimum of [forty eight] hours in advance of the bid deadline. Bids, addendum, bid tabulations and bid awards are posted on our web site at: www.showmeboone.com Note: written requirements in the Bid or its Amendments are binding, but any oral communications between County and Bidder are not.

1.3.1. Bidder Responsibility - The Bidder is expected to be thoroughly familiar with all specifications and requirements of this Bid. Bidder's failure or omission to examine any relevant form, article, site or document will not relieve them fiom any obligation regarding this Bid. By submitting a Response, Bidder is presumed to concur with all terms, conditions and specifications of this Bid.

1.3.2. Bid Amendment - If it becomes evident that this Bid must be amended, the Purchasing Department will issue a formal written Amendment to all known prospective Bidders. If necessary, a new due date will be established.

1.4. AWARD - Award will be made to the Bidder(s) whose offer(s) provide the greatest value to the County fiom the standpoint of suitability to purpose, quality, service, previous experience, price, lifecycle cost, ability to deliver, or for any other reason deemed by Purchasing to be in the best interest of the County. Thus, the result will not be determined by price alone. The County will be seeking the least costly outcome that meets the County needs as interpreted by the County. The County reserves the right to award this bid on an item by item basis, or an "all or none" basis, whichever is in the best interest of the County.

1.5. CONTRACT EXECUTION - This Bid and the Contractor's Response will be made part of any resultant Contract and will be incorporated in the Contract as set forth, verbatim.

1.5.1. Precedence - In the event of contradictions or conflicts between the provisions of the documents comprising this Contract, they will be resolved by giving precedence in the following order: 1) the provisions of the Contract (as it may be amended); 2) the provisions of the Bid; 3) the provisions of the Bidder's Response.

1.6. COMPLIANCE WITH STANDARD TERMS AND CONDITIONS - Bidder agrees to be bound by the County's standard cLboilerplate77 terms and conditions for Contracts, a sample of which is attached to this Bid.

Bid #55-18NOV11 Page January 11,201 2

Countv of Boone Purchasina Department 2 . Primary Specifications

2.1. ITEMS TO BE PROVIDED - Boone County, hereafter referred to as "County", proposes to contract with an individual(s) or organization(s), hereinafter referred to as "~ontr&tor" for a Term and Supply contract for the hrnishing and delivery of Inmate Detention Supplies as specified herein. Quantity -All orders shall be placed on an "as needed basis". The County does not guarantee a minimum volume for purchases under a prospective contract. The estimates provided on the Response Form are for informational and evaluation purposes only and do not constitute a guarantee of usage. In addition, the County reserves the right to purchase inmate detention supplies from other vendors when the County deems the purchase necessary. CONTRACT DURATION - The contract shall be effective from Date of Award through December 3 1,2012. This contract is subject to renew annually for two (2) additional one (I) year periods following expiration of the first contract period. The unit prices for the items identified on the Response Form shall remain fixed for the identified original contract period. If the County exercises the option for renewal, the contractor shall agree that the prices for the items listed on the Response Form shall not increase by more than the maximum percent proposed on the Response Form. If renewal percentages are not provided, then prices during any renewal period shall be the same as during the original contract period. CONTRACT EXTENSION - The County Purchasing Director may exercise the option to extend the contract on a month-to-month basis for a maximum of six (6) months from the date of termination if it is deemed to be in the best interest of Boone County. CONTRACT DOCUMENTS - The successful bidder(s) shall be obligated to enter into a written contract with the County within 30 days of award on contract forms provided by the County. If bidders desire to contract under their own written agreement, any such proposed agreement shall be submitted in blank with their bid. County reserves the right to modify any proposed form agreement or withdraw its award to a successful bidder if any proposed agreement contains terms and conditions inconsistent with its bid or are unacceptable to county legal counsel. GENERAL SPECIFICATIONS Mattresses - Size: 25" x 75" x 4" - Should be flame resistant, tear resistant, waterproof. Should have vinyl cover. Wool Blankets - Size: 66" x 90" - Should be fire resistant, whip-stitched ends and made from at least 50% wool. Must be able to machine wash and dry. Color: Gray. Poly Cotton Blankets - Size: 66" x 90" - Should be a polyester and cotton blend. Color: Gray. Slip-On PVC Sandals - Bidders must bid both kinds of sandals specified below. Sandal 1 : Sizes: Men's 8 to 12. Should be non-skid and non-marking. Sandal should be pliable and durable. Sandal 2: Anti-microbial protection that is unable to be washed off, dissolved, or disabled, non-skid and non-marking, sizes S-2XL. Toothpaste - Fluoride toothpaste in 1.5 oz. plastic tube. Toothbrush -Bidders must bid both kinds of toothbrushes specified below. 30-tuft soft wrapped toothbrushes. 3 %" Super Shorty wrapped Flexible. Soap - Bidders must bid both kinds of soap specified below. 1.5 oz. wrapped or unwrapped face and body bars. .5 oz. unwrapped face and body bars. Razors - Single blade with removable safety cap. Shampoo - 2 oz bottles. Shampoo must be clear. Bottle for shampoo must be clear. Each shampoo bottle must be individual sized approximately 202.. Combs - 5-inch plastic comb. ID bands - Orange plastic polyethylene bracelets with metal fasteners. Should be stretch resistant and can be written or typed on. No less than 500 bands including fasteners per case. Bidder should

Bid #55-18NOVll Page January 11,2012

also submit cost of fastening tool. Cleaning Detergent - Pre-measured cleaner in water soluble packets that cleans, disinfects and deodorizes. Must be able to fight mildew, bacteria and viruses. Bath Towels - White and Brown. Size 20" x 40" 100% Cotton dense looped terry. 5.5 lbs per dozen. White towels are to be purchased in baled quantities. Brown towels to be purchased by the dozen. Wash Cloths - Brown. Size 12" x 12" 100% Cotton dense looped terry. Wash clothes to be purchased by the dozen. Latex Gloves - Powder Free. Size: Small, Medium, Large, Extra Large. Polymer coating. Beaded cuff. NFPA certified and UL certified. Cuff Thickness: min. 7.3 mils Palm Thickness: min. 9.8 mils Finger Thickness: min. 1 1.9 mils. Sample must be sent with bid. No Substitutions allowed. NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID Sanitary Napkins - 250 per case, individually boxed, beltless, powder free, adhesive strips. Tampons - Individually wrapped, regular size, 500 per case. Women's Underwear - Sizes 5-20, cotton/poly blend, brief style. Shirts - Navy, non-binding V-neck, dolman short sleeves, hemmed sleeves and bottoms with 3 thread felling stitching with heavy-duty thread, sizes S-XI,. Pants -Navy, pull-on style, elastic waistband, mock fly and hemmed bottoms with 3 thread felling stitching with heavy duty thread, no pockets, sizes S-XL Shoes -Navy canvas step-ins, sewn-in, full cushion insoles, non-skid vulcanized rubber soles, sizes 5-15. Pen - Clear Flexible Pen. Black ink. DESCRIPTIVE LITERATURE - Bidders must submit complete descriptive literature for each product bid. Bids received without descriptive literature are subject to rejection. PRICING - All prices shall be as indicated on the Response Form. The County shall not pay nor be liable for any other additional costs including but not limited to: taxes, packing, handling, shipping and freight, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc. Additionally, the County shall not be subject to any minimum order quantities or total prices. All prices shall be FOB Destination, freight prepaid and allowed. This shall mean that the contractor bears all insurance costs and responsibilities for transporting the items, and the cost of freight, delivery, shipping, etc. must be built into the unit cost of the item. The County shall not pay freight, etc. in addition to the price of the item. REPLACEMENT OF DAMAGED PRODUCT - The contractor shall be responsible for replacing any item received in damaged condition at no cost to the County. This includes all shipping costs for returning non-functional items to the contractor for replacement. MINIMUM ORDER QUANTITY - The contractor shall not impose a minimum order quantity for any item listed in the contract or otherwise available to the County. PRODUCT AVAlLABILITY AND LIMlTATIONS - The contractor shall agree to provide inmate detention supplies on an as needed, if needed basis as ordered. The contractor shall agree that the contractor may not cancel any item from the list of items unless the manufacturer has discontinued that item. The contractor must communicate the manufacturer discontinuation of any product under the contract to the Boone County Purchasing Department. In such instances, the contractor shall work with the Purchasing Department to identify and implement alternative options that shall maintain or reduce costs associated with the replacements while maintaining established -

quality levels. 2.1 1. BILLING AND PAYMENTS - Invoices shall be submitted to the Boone County Sheriffs

Department at the following address: 2121 County Drive, Columbia, MO 65202 and at the Juvenile Justice Center at: 5665 Roger I Wilson Memorial Drive Columbia, MO 65202. Payment will be made within 30 days from receipt of an accurate monthly statement.

2.12. RETURN OF GOODS - County may cancel any purchase at any time for a full credit. 2.13. AWARD - The County's preference is to award to one (1) single vendor, however, the County

reserves the right to award to multiple vendors if it is deemed to be more cost effective. Award(s) will be made based on best overall value for the County.

Bid #55-18NOV11 Page January 11,2012

2.14. SAMPLES - The County reserves the right to request samples after bids are opened and before the award is made. When samples are requested, they must be furnished free of charge. Each individual sample must be labeled with the bidder's name and manufacturer's brand name and number.

2.15. DELIVERY TERMS - FOB Destination at Boone County Sheriffs Department 2 12 1 County Dr., Columbia, MO 65202 and the Juvenile Justice Center 5665 Roger I Wilson Memorial Drive Columbia, MO 65202

2.16. DESIGNEE -Boone County Sheriffs Department, 2 12 1 County Dr., Columbia, Missouri 65202 '

and the Juvenile Justice Center 5665 Roger I Wilson Memorial Drive Columbia, MO 65202 2.17. BID CLARIFICATION - Any questions or clarifications concerning bid documents should be

addressed to Tyson Boldan, Buyer, 601 E. Walnut, Room 209, Columbia, Missouri 65201. Telephone (573) 886-4392 Fax (573) 886-4390, E-mail: [email protected].

2.18. The Contractor is aware of the provisions of the Overhead Power Line Safety Act, 319.075 to 3 19.090 RSMo, and agrees to comply with the provisions thereof. Contractor understands that is its their duty to notify any utility operating high voltage overhead lines and make appropriate arrangements with said utility if the performance of contract would cause any activity within ten feet of any high voltage overhead line. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend the County, its directors, officers, agents, and employees from and against all claims, damages, losses and expenses (including but not limited to attorney's fees) arising by reason of any act or failure to act, negligent or otherwise, of Contractor, of any subcontractor (meaning anyone, including but not limited to consultants having a contract with contractor or a subcontract for part of the services), of anyone directly or indirectly employed by contractor or by any subcontractor, or of anyone for whose acts the contractor or its subcontractor may be liable, in connection with any claims arising under the Overhead Power Line Safety Act. Contractor expressly waives any action for Contribution against the County on behalf of the Contractor, any subcontractor (meaning anyone, including but not limited to consultants having a contract with contractor or a subcontract for part of the services), anyone directly or indirectly employed by contractor or by any subcontractor, or of anyone for whose acts the contractor or its subcontractor may be liable, and agrees to provide a copy of this waiver to any party affected by this provision

Bid #55-l8NOVl I Page January 11,2012

5

Countv o f Boone Purchasinp Department 3. Response Presentation and Review

3.1. RESPONSE CONTENT - In order to enable direct comparison of competing Responses, you must submit your Response in strict conformity to the requirements stated here. Failure to adhere to all requirements may result in your Response being disqualified as non-responsive. All Responses must be submitted using the provided Response Sheet. Every question must be answered and if not applicable, the section must contain 'WIA" or "No Bid". Manufacturer's published specifications for the items requested shall be included with the response.

3.2. SUBMITTAL OF RESPONSES - Responses MUST be received by the date and time noted on the title page under "Bid Submission Information and Deadline". NO EXCEPTIONS. We are not responsible for late or incorrect deliveries from the US Postal Service or any other mail carrier.

3.2.1. Submittal Package - Submit, to the location specified on the title page, three (3) complete copies of your Response in a single sealed envelope, clearly marked hon the outside with your company name and return address, the proposal number and the due date and time.

3.2.2. Advice of Award - A Bid Tabulation of responses received as well as Award status can be viewed at www.showmeboone.com.


3.3.1. Removal from Vendor Database - If any prospective Bidder currently in our Vendor Database to whom the Bid was sent elects not to submit a Response and fails to reply in writing stating reasons for not bidding, that Bidder's name may be removed from our database. Other reasons for removal include unwillingness or inability to show financial responsibility, reported poor performance, unsatisfactory service, or repeated inability to meet delivery requirements.

3.4. RESPONSE CLARIFICATION - We reserve the right to request additional written or oral information from Bidders in order to obtain clarification of their Responses.

3.4.1. Rejection or Correction of Responses - We reserve the right to reject any or all Responses. Minor irregularities or informalities in any Response which are immaterial or inconsequential in nature, and are neither affected by law nor at substantial variance with Bid conditions, may be waived at our discretion whenever it is determined to be in the County's best interest.

3.5. EVALUATION PROCESS - Our sole purpose in the evaluation process is to determine from among the Responses received which one is best suited to meet the County's needs at the lowest possible cost. Any final analysis or weighted point score does not imply that one Bidder is superior to another, but simply that in our judgment the Contractor selected appears to offer the best overall solution for our current and anticipated needs at the lowest possible cost.

3.5.1. Method of Evaluation - We will evaluate submitted responses in relation to all aspects of this Bid. 3.5.2. Acceptability - We reserve the sole right to determine whether goods and/or services offered are acceptable

for our use. We also reserve the right to request samples of any and/or all equivalent products bid in order to ensure comparative quality between those items and the name brand items specified.

3.5.3. In the event of a discrepancy between a unit price and an extended line item price, the unit price shall govern.

3.5.4. Endurance of Pricing - Your pricing must be held until contract execution or 60 days, whichever comes first.


6

Countv of Boone Purchasinp Department 4. Response Form

4.1. Company Name:

4.2. Address:

4.4. Phone Number:

4.6. Federal Tax ID:

4.6.1. ( ) Corporation ( ) Partnership - Name ( ) IndividuaYProprietorship - Individual Name (If Individual, Bidder must complete Certification of lawful presence in U.S. on attached form). ( ) Other (Specify)

1 PRICING 1 4.7. INMATE DETENTION SUPPLIES

NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID 1

Item #

4.7.1.

1 Wool Blankets Per Section 2.5.2.

Slip-on PVC Sandals Per Section 2.5.4.2. Item # Toothpaste Per Section 2.5.5. Qty Per Case Item # Toothbrushes Per Section 2.5.6.1. Qty Per Case Item # Toothbrushes Per Section 2.5.6.2. Qty Per Case

Product Description Mattresses Per Section 2.5.1. Item #

$ 1 35 cases $

1

d $

4.7.3. 1 Poly Cotton Blankets Per Section 2.53. Item # ~ $

--

Unit Price ,

$

100ea

4-7.4.

$ 1 5 cases s I

300ea

$

$

Soap Per Section 2.5.7.1. Qty Per Case

Qty

100ea

$

200 ea $ Slip-on PVC Sandals Per Section 2.5.4.1. item #

Extended Price

$

$

35 cases

Item # Soap Per Section 2.5.7.2.

$

1

I $ 4 cases

1 4.7.10. / Qty Per Case 1 $ I 75 cases 1 $ 1

$


7

50 cases

100 cases

$ Razors Per Section 2.5.8.

1 4.7.12. Qty Per Case I $

4.7.1 1.

Combs Per Section 2.5.10.

Qty Per Case Item #

25 cases

, Shampoo Per Section 2.5.9.

) Item # I I ID Bands Per Section 2.5.11. I 1 4.7.14. Qty Per Case Item #

Fastening Tool

$ 1 60 cases 1 $ I 4.7.15.

4.7.16. Item # Brown Bath Towels Per Section 2.5.13.

Cleaning Detergent Per Section 2.5.12. Qty Per Case Item # White Bath Towels Per Section 2.5.13. Qty Per Bale

Item # Wash Cloths Per Section 2.5.13. Item # Latex Gloves Per Section 2.5.14. Qty Per Box Item #

$ 1 20 dozen I $ I

100 boxes

1 Women's Underwear Per Section 2.5.17. 1 4.7.22. Qty Per Case

4.7.20.

4.7.2 1.

25 dozen

NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID Sanitary Napkins Per Section 2.5.15. Item # 25 cases

Tampons Per Section 2.5.16. Item #

Item # I

Pants Per Section 2.5.19. 4.7.24. Item # !A- $

$

Shirts Per Section 2.5.18.

20 each

2.7.29: Minimum discount for all product lines introduced after inception of the contract, and all existing lines not specified herein: % off list price.

25 cases

1 Shoes Per Section 2.5.20. 1 4.7.25. Item #

4.7.28.


8

$

$ -

4.7.26.

30 each

15000 each

Pen Per Section 2.5.21. Item #

GRAND TOTAL

-

1


% 1 Renewal Period

% 2"d Renewal Period 4.9. The undersigned offers to furnish and deliver the articles or services as specified at the prices


4.9.1. Today's Date:

4.10. Will you honor the submitted prices for purchase by other entities in Boone County who participate in cooperative purchasing with Boone County, Missouri?

Yes No

4.1 1 . Delivery ARO:

4.12. Authorized Representative (Sign By Hand):

4.12.1. Type or Print Signed Name:


9

January 11,2012

STATEMENT OF BIDDER'S QUALIFICATIONS


1. Number of years in business: If not under present firm name, list previous firm names and types of organizations.





(a) Number of contracts on which default was made: (b) Description of defaulted contracts and reason therefor:



10

Dated at

this day of ,200

Name of Organization(s)

BY (Signature)

(Title of person signing)


11

CERTIFICATION OF INDIVIDUAL BIDDER

Pursuant to Section 208.009 RSMo, any person applying for or receiving any grant, contract, loan, retirement, welfare, health benefit, post secondary education, scholarship, disability benefit, housing benefit or food assistance who is over 18 must verify their lawful presence in the United States. Please indicate compliance below. Note: A parent or guardian applying for a public benefit on behalf of a child who is citizen or permanent resident need not comply.

1. I have provided a copy of documents showing citizenship or lawful presence in the United States. (Such proof may be a Missouri driver's license, U.S. passport, birth certificate, or immigration documents). Note: If the applicant is an alien, verification of lawful presence must occur prior to receiving a public benefit.

2. I do not have the above documents, but provide an affidavit (copy attached) which may allow for temporary 90 day qualification.

3. I have provided a completed application for a birth certificate pending in the State of . Qualification shall terminate upon receipt of the birth certificate or determination that a birth certificate does not exist because I am not a United States citizen.

Applicant Date Printed Name


12

January 11,201 2

AFFIDAVIT (Only Required for Individual Bidder Certification Option #2)


County of )

I, the undersigned, being at least eighteen years of age, swear upon my oath that I am either a United States citizen or am classified by the United States government as being lawfully admitted for permanent residence.

Date Signature

Social Security Number Printed Name or Other Federal I.D. Number

On the date above written appeared before me and swore that the facts contained in the foregoing affidavit are true according to hislher best knowledge, information and belief.

Notary Public

My Commission Expires:


13



County of 1 )SS.

State of )

My name is . I am an authorized agent of

(Bidder). This business is enrolled and participates in a federal work authorization







l a f i l l y present in the United States.

Affiant Date

Printed Name

Subscribed and sworn to before me this day of ,20-.

Notary Public


14

Standard Terms and Conditions Tyson Boldan, Buyer

5731886-4392 - FAX 5731886-4390

1. Responses shall include all charges for packing, delivery, installation, etc., (unless otherwise specified) to the Boone County Department identified in the Request for Bid and/or Proposal.

2. The Boone County Commission has the right to accept or reject any part or parts of all bids, to waive technicalities, and to accept the offer the County Commission considers the most advantageous to the County. Boone County reserves the right to award this bid on an item-by-item basis, or an "all or none" basis, whichever is in the best interest of the County.

3. Bidders must use the bid forms provided for the purpose of submitting bids, must return the bid and bid sheets comprised in this bid, give the unit price, extended totals, and sign the bid.

4. When products or materials of any particular producer or manufacturer are mentioned in our specifications, such products or materials are intended to be descriptive of type or quality and not restricted to those mentioned.

5. Do not include Federal Excise Tax or Sales and Use Taxes in bid process, as law exempts the County from them.

6. The delivery date shall be stated in defmite terms, as it will be taken into consideration in awarding the bid.

7. The County Commission reserves the right to cancel all or any part of orders if delivery is not made or work is not started as guaranteed. In case of delay, the Contractor must noti6 the Purchasing Department.


9. Failure to deliver as guaranteed may disqualifL Bidder from h r e bidding.


11. No bid transmitted by fax machine or e-mail will be accepted. U.S. mail only.

12. The County of Boone, Missouri expressly denies responsibility for, or ownership of any item purchased until same is delivered to the County and is accepted by the County.

13. The County reserves the right to award to one or multiple respondents. The County also reserves the right to not award any item or group of items if the services can be obtained from a state or other governmental entities contract under more favorable terms.

14. The County, from time to time, uses federal grant funds for the procurement of goods and services. Accordingly, the provider of goods and/or services shall comply with federal laws, rules and regulations applicable to the funds used by the County for said procurement, and contract clauses required by the federal government in such circumstances are incorporated herein by reference. These clauses can generally be found in the Federal Transit Administration's Best Practices Procurement Manual - Appendix A. Any questions regarding the applicability of federal clauses to a particular bid should be directed to the Purchasing Department prior to bid opening.


15. In the event o f a discrepancy between a unit price and an extended line item price, the unit price shall govern.


16



Tyson Boldan, Buyer (573) 886-4392 - Fax: (573) 886-4390



If you do not wish to respond to this bid request, but would like to remain on the Boone County vendor list for this service/commoditv, please remove form and return to the Purchasing Department by mail or fax.

If you would like to FAX this "No Bid" Response Form to our office, the FAX number is (573) 886- 4390.

Bid: 55-18NOVll- Inmate Detention Supplies Term & Supply

Business Name:

Address:

Telephone:

Contact:

Date:

Reason(s) for not bidding:


17



This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98 Section 98.5 10, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988, Federal Register (pages 19 160-192 1 I).


(1) The prospective recipient of Federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded fiom participation in this transaction by any Federal department or agency.

(2) Where the prospective recipient of Federal assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Name and Title of ~utho&ed Representative

An Affirmative Action/Equal Opportunity Institution

bxcluded ~arties ~ 1 s t system rag= I UL 1


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Contact lnformation


Commission Order # 53 -a 1 2 ,



THIS AGREEMENT dated the q day of F d k 2012 is made between Boone County, Missouri, a political subdivision of the State of ~ i sgour i through the Boone County Commission, herein "~ounty" and Bob Barker Company, Inc., herein "Contractor."


1. ~ontract~ocuments - This agreement shall consist of this Purchase Agreement for Inmate Detention Supplies Term and Supply, County of Boone Request for Bid for Inmate Detention Supplies Term and Supply, bid number 55-21NOVl1, Introduction and General Conditions of Bidding, Primary Specifications, Response Presentation and Review, the un-executed Response Form, Standard Terms and Conditions, as well as the Contractor's bid response dated Novemberl7,2011 and executed by Connie Kincade on behalf of the Contractor. All such documents shall constitute the contract documents which are attached hereto and incorporated herein by reference. Service or product data, specification and literature submitted with bid response may be permanently maintained in the County Purchasing Office bid file for this bid if not attached. In the event of conflict between any of the foregoing documents, this Purchase Agreement, the Introduction and General Conditions of Bidding, Primary Specifications, Response Presentation and Review, the un-executed Response Form, and Standard Terms and Conditions shall prevail and control over the Contractor's bid response.

2. Contract Duration - This agreement shall commence on the date of award and extend through December 31,2012 subject to the provisions for termination specified below. This agreement may be extended beyond the expiration date by order of the County for two (2) additional one-year periods subject to the pricing clauses in the Contractor's bid response and thereafter on a month to month basis in the event the County is unable to re-bid andlor award a new contract prior to the expiration date after exercising diligent efforts to do so or not.

3. PurchastvService - The County agrees to purchase from the Contractor and the Contractor agrees to supply the County with the following items from the Contractor's bid response:

Item Description Unit Price 1 Mattresses Per Section I 1 2.5.1.

4.7.1. Wool Blankets Per

$28.22

4.7.2. 1 Section 2.5.2. $6.18 '

4.7.6.

4.7.8.

I Toothpaste Per Section I

4.7.13.

An Afiirmative Action/Equal Opportunity Institution

1 Combs Per Section

2.5.5. Toothbrushes Per Section 2.5.6.2.

4-7-15.

4.7.19.

4.7.21.

$25.12

$4.92

2.5.10.

ID Bands Per Section $3.00

Fastening Tool Cleaning Detergent Per Section 2.5.12.

Latex Gloves Per Section 2.5.14. Tampons Per Section 2.5.16.

$78.84

$42.40

$6.44

$45.12



5. Billing and Payment - All billing shall be invoiced to the Boone County Sherips Department and billings may only include the prices listed in the Contractor's bid response. No additional fees for delivery or extra services or taxes shall be included as additional charges in excess of the charges in the Contractor's bid response to the specifications. The County agrees to pay all correct monthly invoices within thirty days of receipt; Contractor agrees to honor any cash or prompt payment discounts offered in its bid response if county makes payment as provided therein. In the event of a billing dispute, the County reserves the right to withhold payment on the disputed amount; in the event the billing dispute is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% per annum on disputed amounts withheld commencing from the last date that payment was due.


7. Entire Agreement - This agreement constitutes the entire agreement between the parties and supersedes any prior negotiations, written or verbal, and any other bid or bid specification or contractual agreement. This agreement may only be amended by a signed writing executed with the same formality as this agreement.

4.7.23.

4.7.24.

4.7.26.





Shirts Per Section 2.5.18. Pants Per Section 2.5.19.

Pen Per Section 2.5.21.

$4.28

$5.74

$0.12

IN WITNESS WHEREOF the parties through their duly authorized representatives have executed this agreement on the day and year first above written.

BOONE COUNTY, MISSOURI

4 ,

title BI L 1 nq Spa I c 1 /sk

address

ATTEST:

9-Ah+- Wendy s.@oren, County Clerk .

AUDITOR CERTIFICATION In accordance with RSMo 50.660, I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising fiom this contract. (Note: Certification of this contract is not required if the terms of this contract do not result in a measurable county obligation at this time.)

t 1255123025,23026,23027 TedSupply l y e 0 / / 3 / / z o f Z #a G,mdrl,- &+J


Comttt' ufBuo~e fwchasin~ Depame~ti 4. kponseFurm

4.1. company ~ a m e : Bob .Ba rke r Companv. Inc -

4.2. Address: 134 N Main St. PO B o x 429

Fuquay Varina, NC 27526 4.4. Phone Number:

- - -

4.6. Federal Tax ID: 56-1 558062

4.6.1. (N Corporation ( ) Partnership - Name ( ) Individual/Proprietorship - Individual Name (If Individual, Bidder must complete Certification of lawful presence in U.S. on attached form). ( ) Other (Specify)

-- ! ----- 4.7. f INMATE DE=TO~VSUPPLIES I

- . - - - - - - - - - 4

1 NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID 1 a - I 7 I i.

-- L 1 -----*-- --- I Item # ! Product Description -- Unit ~ r i c e 3 Qty Extended Price / !II- i Mattresses Per Section 2.5.1. 1 i ----"-7 -- i : 4-7' j Item # PdM25754 1 $ 28.22 I $2,822.00 J f- 4-

4.7.2. Wool Blankets Per Section 2.5.2. / $ 6.18 300 ea $ 1,854.00 . &.--- 1 Item # WSB6690 : l oom b -. r 1 Poly Cotton Blankets Per Section 2.5.3. I

100 ea j $ 619.00 4'7.3. 1 item # CZ6690GY- sold 15 p e r case $ 6.19 ; ------ 4--." - -- - - - - --; ' Slip-on PVC Sandals Per Section 2.5.4.1. -r----- i

i 4.7.4. 1 I Item # BB888 t % 1-67

I I 200 ea j $ 334.00

3 - r--- ! Slipon PVC Sandals Per Section 25.43. Ilf.

4.7.5. f r Item # 606 :

! $ 2.38 j 20 ea 1 $ 47.60 / --- - -- f --

I i % Toothpaste Per Section 2.5.5. I 1 $ 25.12 , 4.7.6. i Qty Per Case 144 / 35 cares $879.20 1

I f Item # F M I ~ t f

--..- --- I Toothbrushes Per Section 2.5.6.1. I i

/ l t e m ~ . B B 2 8 ' ' .

. 4.7.7. Qty Per Case 144 $ 209.30 1 j --- i 1 Tootbbmshes Per Section 2.5.6.2. 1 4.7.8. j Qty Per Case 1,.W i ..,---..- I Item # BBST25

f soap Per Section 2.5.7.1. 4.7.9. 1 Qty Per Case 500

i kItem# T U 1 5 f

!----- [ Soap Per Section 2.5.7.2. 1 4.7.10. / QQPerCase 1000 f Item# U1 .! --

Bid #55-18NOVl1 Page

7

November 4,201 1

Bob Barker Company, Inc

f I Razors Per Section 2.5.8. I 1 1 1

I

/ $3.00 1 25 cases ' $75.00 t , , i j

ID Bands Per Section 2.5.11. a f

1 4.7.1 1. ' Qty Per Case 600 1 $ 23.23 I

4.7.14. ! Qty Per Case 500 1 $ 125.00 75/box ' $ 9,375.00 f Item # 646-OR I per casejof 500 ;

--"

4.7.12. ,

I ' Fastening Tool #647 ----- i $ 78.84 1 1 es / $ 78.84 - 1 Cleaning Detergent Per Section 2.5.12. 1 4.7.15. j Qty Per Case 180 c $ 42.40 60 cases / $2,544100 i Item # 90650 I___- _, ------ ! ! -1

50cases $1:161& Item # R600 1 Shampoo Per Section 2.5.9. Qty Per Case 96 Item # MS2

I 1 I 1 White Bath ToweIs Per Section 2.5.13. I i 1

i I Combs Per Section 2.5.10. I

4.7.16. Qty Per Bale 25 dozen lobales j $4,560.00 i 1 / Item # 41400 - *--

i ! B456m00 1 .I f Brown Bath Towels Per Section 2.5.13. 1 4.7.17. 1 item # BT2040BR L - , - u -

.I Wash Cloth3 Per Section 2.5.13. Brown 4.7.18. i Item #. WCl212BF! &-- 7 Latex Gloves Per Section 2.5.14. ~ t y per BOX ? 00 I i

t 1 I ) 4.7.1 9. 1 Item # VGPF t / $ 6-44. 1 100 boxes 1 $ 644.00

1 NOTE: SAMPLE OF LATEX GLOVES MUST i 1 i i 5

1 BE SENT WTIX BID j 1 . . f i

-I Sanitary Napkins Per ~ection2.5.15. c -----A 1 4.7.20. j f Item # SN . .. i I

I $ 27.55 / 25 cases ) $688.75 1

I Tampons Per Section 2.5.16. i 4.7.21. 1 Item # TPX5OO ! $ _ 4 5 r i a _ 1 25 cases $1.1 28.00 '

i i- --"..------- t I f Women's underwear Per section 2.5.17. i ! ' 4.7.22. Qty Per Case 12 I $ 9.59 ) 25dozen $239.75 j g f Item # ELBLS I j i j

I Shirts Per Section 2.5.18. 1 4-7.23- j item # TNS i I s 4.28 1 20 each $ 85.60 1

i

/ 4.7.28. 1 GRAND TOTAL 1 1 / $34,586.95 1

1 Pants Per Section 2.5.19. i 1 4.7.24. 1 -

Item # TNT / $ 5.74 1. 20 each / s I 14.80 1 +---A- .i I

-------A-

; Shoes Per Section 2.5.20. '1 4.7.25. 1 It i = ; ... em # 155NV

1 $ 2 8 - ~ 1 = 4 0 - ; I

2.7.29: Minimum discount for all product lines introduced after inception of the contract, and all existing lines not specified herein: 3 % off list price. Exciuding metai items

and furnishings

: Pen Per Section 2.5.21. 1 4.7.26. /


8

$ 0.12 I 15000 / $ 8~0.00 I

Item # MSBP - soid 144 per case 9 4 .. -~ ...,....... . . . . . . . . . . . . . . . . . . . . .

, each i r I ? !


4.8, Maximum Percentage Increase for each potential renewal period:

3.0 % 1'' Renewal Period

5.0 % 2" Renewal Period 4.9. The undersigned offers to furnish and deliver the articles or senices as specified at the prices

and terms stated and in strict accordance with the specifications, instmctions and general conditions of bidding which have been read and understood, and all of which are made part of this order.

4.9.1. Today's Date: 1 1 11 7/20 1 1

4.10. Wll you honor the submitted prices for purchase by other entities in Boone County who participate in cooperative purchasing with Boone County, Missouri?

X Yes No

4.1 1. Delivery ARO: 5-30 days ARO

4.12.1. Type or Print Signed Name: Connie Kincade, Pricing Specialist

Bid #55-1BNOV11 page November 4,201 1

9


STATEMENT OF BIDDER'S QUALIFICATIONS


I. Number of years in business: . 39 .. If not under present firm name, list previous firm names and types of organizations.

-



Boots, Clothing, North Carolina Department of Corrections, 500k+, appx 50%

Clothing, Footwear, etc, Hampden County Jail, 200k+, appx 25%

Clothing, Footwear, Allegheny County Jail,'$50k, appx 75%


Institutional, law enforcement, and detention supalies and furnishings


(a) Number of contracts on which default was made: 0 (b) Description of defaulted contracts and reason therefor:

nla


434 Fayetteville St 919-716-9124 phone

Raleigh, NC 27601 91 9-71 6-9330 Fax

Bid #55-18NOVll Page November 4,201 1

10

~ ~ b d at Bob Barker Company, Inc, Fuquay Varina, NC

&is, l7 day af ,November


BY (Signature)

Pricing Specialist (Title of person signing)

Bid #55-18NOV1 I Page November 4,201 1

1 I




County of Johnston 1 )SS.

State of North Carolina )

Myname is Connie Kincade , -. I am an authorized agent of Bob Barker Company, Inc






contracts thzt they are not in violation of Section 285.530.1 and shall not thereafter be in violation.


lawfidly preseat in the United States. A

M a n t Date '

Connie Kincade Printed Name

Subscribed and sworn to before me this 2 day of November ,:2.011 , . : - j i I '.> *. * fi- ; A . : E

\ I ( j U i ~ A --- ;> j i i ' j % ! , \ i t ,: 2 r : ; a : - - %o&y Public

4'

ammission Expires ? 'i -520i2,

Bid #55-18NOVI I Page

14

November 4,2011

134 N Main St PO Box 429 Fuquay-Varina, NC 27526 (800) 334-9880 (800) 322-7537 fax

Customer References (For overall product quality and service of Detention Supplies)

Wake County Sheriff's Department PO Box 550

Raleigh, NC 27602 Kim Knight

(919) 856-5662 (919) 856-5771 fax

[email protected] Over 30 years service

North Carolina Department of Correction 200 Leagon Drive

.. . . Raleigh, NC 27603 Donnie Matthews

(9 19) 662-4367 (9 19) 662-4445 fax

do~ie.matthews@,d,,doc.nc.eov Over 30 years service

Allegheny County Jail 950 2nd Ave

Pittsburgh, PA 1 52 19 Sgt Andrea Moore ..

(4 12) 350-202 1 (412) 350-2022 fax

andrea.rnoore@,alleghen~comtv.~~ Over 20 years service

Hampden County Jail 627 Randall Rd

Ludlow, MA 0 1056 Dave Smith

(413) 547-8000 (413) 583-3329 fax

[email protected] Over 20 years service

Lexington County Jail 212 S Lake Dr

Lexington, sc 29072 Cain Mayrant (803) 785-2513

(803) 785-2742 fax cmavrant@,lex-co.com Over 20 years service

Bid Department: 1-800-235-8586 or FAX 1-888-866-3331

FlameChek Mattress, 4" Thick Core PJM25754

Our heavy-duty Flame-Chek mattress delivers a combination of extra value you won't find anywhere else:

Tested Flame Resistance. Longer life and greater comfort. Extra tough and durable. Easy care and cleaning. Wipes clean with soap and water, or properly diluted disinfectant - do not launder. Bacteria resistant.


Woven Wool Blanket, 50% Wool Content #WSB6690

These eco'nomical blankets are a "must have" for all seasons. Our loom woven wool blankets are tough enough to stand up to rigorous institutional use, but are soft and comfortable. The whip stitched ends limit pulls and keep blankets looking like new. The synthetic content adds strength and durability, and does not affect flame retardance. Laundry instructions are sewn onto each blanket. Machine washable and dryable.

These fabrics meet the standards set forth in the State of California Home Furnishings Act, Bulletin 117 Section E, using apparatus and method outlined in Title 16 C.F.R. Sec. 1610 "Standard for the Flammability of Clothing Textiles." These blankets also meet the requirements of ASTM D 4151-92 Standard Method for Flammability of Blankets.


The COZY Blanket #CZ6690GY

The COZY provides extra soft and secure warmth at an incredible savings

The Cozy is an affordable blanket that offers warmth, safety and long service. This 4.5 Ib weight, 55% poly, 30% acrylic, 10% cotton, and 5% other fiber blend blanket is stitched on all four sides for superior strength. Tumble dry at low temperature.

Meets ASTM D 41 51-92 Flammability requirements Machine washable in cold water Sold 15 per case


Slip-On PVC Sandals, Tan #BB888

Slip-on PVC Sandals - your most economical choice!

Men's whole sizes: 6-16 Size 1511 6 fits both size 15 and size 16. For women, order one size smaller Color: Tan Sold by the pair; 36 Pair Per Master Carton


Bio-CheckTM PVC Sandals #606

Bio-Chek PVC Sandals resist bacteria and odor-causing germs

Antimicrobial protection resists bacteria, mold, fungus (including athlete's foot) and odor-causing germs. Can't be washed off, dissolved or disabled by detergents or disinfectants. For women, order one size smaller.

Men's sizes: Small: 5 - 6; Medium: 7 - 8; Large: 9 - 10


Nature Mint Toothpaste, 1.5 oz. #FM15

Top quality, low cost toothpaste

ir Nature Mint's fluoride toothpaste fights tooth - decay lust as effectively as other national brands, -

but for-a fraction of the-cost. All plastic packaging helps prevent using the tube as a weapon.

Animal fat-free. All plastic tubing. White paste. 1.50ozunboxedtubes. 144 per case.


Wrapped Toothbrush, 30 Tuft Soft #I3628

Nylon-bristle brushes individually sealed in clear bags for maximum economy

30-tuft soft Color: Ivory Packed: 144 per case Soft, Dupont 6 nylon bristles with flexible, high-temperature resistant polypropylene handles.


Super Shorty Wrapped Toothbrush #BBST25

3 114" Long > f .: . . .. . . Ivory Color

144 Each Per Case


Bob Barker Face and Body Bar Soap, Unwrapped 1.5 oz #TU15

Bob Barker Soaps - brand name quality at value prices

Bob Barker soaps are made from the same high- quality formulas found in more expensive brands, yet cost less. Soaps are triple milled to last longer, and are just as effective in fighting germs and odors as other brands, and are suitable for all populations.

-.-- - Mild fragrance. Almond color. 500 per case


Bob Barker Face and Body Bar Soap, Unwrapped 0.5 oz #U1

Bob Barker Soaps - brand name quality at value prices

Bob Barker soaps are made from the same high- quality formulas found in more expensive brands, yet cost less. Soaps are triple milled to last longer, and are just as effective in fighting germs and odors as other brands, and are suitable for all populations.

Mild fragrance. Almond color. 1000 per case


Bob Barker Single Blade Razor, Oravge

Clear, removable safety cap. Stainless steel single blade. Orange handle with orange head. One piece construction. 600 per case


Maximum Security Shampoo, 2 oz. #MS2

'The clear choice in safety

As with all of our Maximum Security, this name brand quality shampoo comes in a clear formula and plastic container for easy contraband inspection.

See-through bottles. Product is also see-through. Animal fat free. 96 percase.


Black Plastic Pocket Comb, 5" #C-5


CLINCHER II ID Wristbands w/ Metal Fasteners #6460R

L- C

Writeon Laminate. - . - .-

CLINCHER Inmate Identification Wristbands assure that the process of identifying and classifying inmates is accurate and efficient, eliminating errors and unnecessary confusion. These high-tension plastic wristbands are easy to apply. Dual-grip fasteners hold wristbands firmly in place. Each box includes 500 bands and 525 fasteners


Fasterling Tool For CLINCHER #647

Easy to use Fastening Tool

For use with metal snap fasteners. Tool is not required for plastic snap fasteners.


Detergent Disinfectant #go650

Specially formulated for cleaning, disinfecting and deodorizing in institutional settings. Use on inanimate, hard surfaces to fight mildew, bacteria and viruses.

Kills HIV-1 on pre-cleaned environmental surfaces/objects previously soiled with bloodfbody fluids. Easy to use. One packet into one bucket. No guess work or waste. Dissolves quickly in water. Each packet makes up to 1 gallon of cleaning solution. Packed: 180 packets in two resealable, recyclable plastic tubs. (90ftub)

180 Each Per Case


White Bath Towels #41400

Institutional Towels

Thick, soft and absorbent, our Quality-Grade towels are made from 100% cotton dense-looped terry that holds up to institutional washing and dryings. All towels are shipped machine compressed to lower your shipping costs -just wash to fluff.

100% Cotton Dense looped terry Measures 20" x 40" Sold 25 dozen per bale


Brown Bath Towels #BT2040

Institutional Towels save you money

A favorite among our budget-conscious customers, these first-quality 100% cotton terry towels come in a variety of sizes and quantities. Towels are shipped machine compressed to lower your shipping costs. Just wash and fluff to get a great towel at a great price.

100% Cotton Dense looped terry Measures 20" x 40" Sold by the dozen


Brown Washcloths #WC1212BR


Latex Exam Gloves, Powder-Free #VGPF Samples enclosed

Protect against infectious diseases, bodily fluids and other blood borne pathogens and biohazards

- ~ - with Bob Barker's powder-free latex exam gloves. These reliable single use barriers are made to our exacting specifications and are just as strong and safe as other exam gloves on the market. They offer excellent stretch, comfort and fit without the baggy cuffs, and meet all ASTM standards.

100 same size gloves/box. 10 boxes per master carton.

Testing and quality assurances insure that these gloves meet or exceed ASTM and FDA standards.


Sanitary Napkins, Boxed #SN

Maxi-Pad Fits Comfortably

Save money with Bob Barker Private lssue Sanitary Napkins

Our value-priced Private lssue Sanitary Napkins offer unbeatable protection at affordable prices. Just as effective in protection and comfort as other leading national brands, our Private lssue powder-free sanitary napkins come individually boxed or individually wrapped, and are available in a variety of quantities priced right to fit your budget.

Beltless maxi pads with adhesive strip. Powder-free. Individually boxed.

-- 250 per case.


Tampons, Wrapped #TPX500

* Individually wrapped in paper

-.+>,*s-- -.-* >.- z-.>- - .* - A -

Cardboard applicator. ->.

Regular absorbancy. 500 per case.


Women's PolylCotton Panties #ELBLS

Dependable Brief-Style Women's Panties

Our generously-sized, brief-style women's panties feature a double-panel crotch and soft narrow knit elastic waist and leg bands for proper fit and comfort. Machine wash warm and tumble dry.

~ . ' . ., . .$a- -.: ,<: . . ; . / ' ; *. : >* ..5

>%<.. .. ,&;. . . - ./ ,

'a. ..- F. ... "" ...~$."*< .* ' '

.> ~ . . . ;

. . ', , ,

. . - ,'


Step-Ins, Navy #I 55NV

/ Durable Canvas Step-Ins

When it comes to an affordable, quality shoe that offers comfort, support and dependability, institutions nationwide choose our Canvas Step- Ins. Highly cost-effective, these medium weight (7 oz.) canvas shoes feature sewn-in full-cushion

. insoles that are long-lasting and comfortable. Their non-skid vulcanized rubber soles are sturdy enough to stand up to your toughest customers, but will not mark the floor. Machine washable for easy cleaning.

24 same size pair per master carton Please note these are men's shoe sizes.


Maximum Security Clear Flexible Pen, Black Ink #MSBP

Flexible Pen is your clear choice for safety

Our exclusive Maximum Security Flexible pens may bend but they don't break, significantly reducing the risk that they could be used as a weapon. Designed specifically with correctional safety in mind, pens are only 4" in length and feature a clear, soft vinyl sleeve for easy inspection. Choose either blue or black ink.

Minules of Sr~ectial ~MestSng of the Board of Directors for Bob Barker Company, Inc.

A SPECIAL MEETWG of the board of directors of Bob Barker Company, Int; was held on July 28,2009 in the Blue Ridge Room at Bob Barker Co, lnc headquarters, Fuquay Varina, Monlt Carolina.

The Foilowing directors were presenr and participated in the meeting:

Robcrt 3 Barker, Sr. Robert 3 Baker, Jr. George S nead Gabe C ipau

Patricia M Baker Nancy B. Johns John Kaspberger

Robert J Barker, SF.: Chairman sfthe Board, c-ltaired the meeting and Patricia M. Barker, Executive Vice Priidenr of the Corporatim., acted as Secretary of tf~e rrlcering.

The chairinan annouitced that a quonrrn of directors wab present and that the nieering, having beer duly convened, uras ready tn proceed with ixs business. The Secretary presented a waivisr of notice of the rr~eeting, signed by 6211 of rt'cz directors and was directed to f i le the waiver of rlotice with tile mii~utes of the meet i fig.

After full discttssion of the affairs of the company. the following resolution wi.i introduced for co~~sideratjon aitd adoption by rhe directors:

RESOLVED, rbar the Board of Dir-ectors hereby granxs signatory authority t o cnter bids ctblr'garini the company in agreements to titniish pruducrs and sewices at agreed prices and conditirans.

Pam iVhihurill -- -, '. --

Shannon Pitkingtor! - 3!la+&Ufle~ !$!t?~-$&tfz--k; - V

Corrrtie Kincarie

Marie Patterzim .-.-

Mary Shea

Tina Morgan

Roben J Barker, Sr.

Robert J Barker, J t .

Daic Griffttft

Aliison Wilrrtesrncicr

The resolution was unanirmously approved. 'I'here beifig no further business bcfbre khe meeting, on motion dtdy made seconded and carried. it \vaj adjourned.

Secretary of the Board of birector?




Bid Data Bid Number: 55-21NOV11



Bid Submission Address and Deadline - Bid Closing Day 1 Date: Monday - November 21,201 1


Location 1 Mail Address: Boone County Purchasing Department Boone County Purchasing Office 613 E. Ash, Room 109 Columbia, MO 65201

Directions: The Purchasing Office is located on the Northeast corner at 7' and Ash Street. Enter the building from the South Side. Wheel chair accessible entrance is available.

Bid Opening Day 1 Date: Monday - November 21,201 1






1

Countv of Boone Purchasina Devartment 1. Introduction and General Conditions of Bidding

1.1. INVITATION - The County of Boone, through its Purchasing Department, invites responses, which offer to provide the goods andor services identified on the title page, and described in greater detail in Section 2.


pronoun for various subsets of the County organization, including, as the context will indicate: Purchasing - The Purchasing Department, including its Purchasing Director and staff. Department(s) or Ofice(s) - The County Department(s) or Office(s) for which this Bid is prepared, and which will be the end user(s) of the goods andor services sought. Designee - The County employee(s) assigned as your primary contact(s) for interaction regarding Contract performance.

1.2.2. Bidder 1 Contractor 1 Supplier - These terms refer generally to businesses having some sort of relationship to or with us. The term may apply differently to different classes of entities, as the context will indicate. Bidder - Any business entity submitting a response to this Bid. Suppliers, which may be invited to respond, or which express interest in this bid, but which do not submit a response, have no obligations with respect to the bid requirements. Contractor - The Bidder whose response to this bid is found by Purchasing to meet the best interests of the County. The Contractor will be selected for award, and will enter into a Contract for provision of the goods andlor services described in the Bid. Supplier - All business(s) entities which may provide the subject goods andor services.

1.2.3. Bid - This entire document, including attachments. A Bid may be used to solicit various kinds of information. The kind of information this Bid seeks is indicated by the title appearing at the top of the first page. A "Request for Bid" is used when the need is well defined. A "Request for Proposal" is used when the County will consider solutions, which may vary significantly fiom each other or fiom the County's initial expectations.


Purchasing Department. Answers, citing the question asked but not identifying the questioner, will be distributed simultaneously to all known prospective Bidders in the form of an addendum. We strongly suggest that you check for any addenda a minimum of [forty eight] hours in advance of the bid deadline. Bids, addendums, bid tabulations and bid awards are posted on our web site at: www.showmeboone.com Note: written requirements in the Bid or its Amendments are binding, but any oral communications between County and Bidder are not.








Countv of Boone Purchasinp Department 2. Primary Specifications

2.1. ITEMS TO BE PROVIDED - Boone County, hereafter referred to as "County", proposes to contract with an individual(s) or organization(s), hereinafter referred to as "Contractor" for a Term and Supply contract for the furnishing and delivery of Inmate Detention Supplies as specified herein.

2.1.1. Quantity -All orders shall be placed on an "as needed basis". The County does not guarantee a minimum volume for purchases under a prospective contract. The estimates provided on the Response Form are for informational and evaluation purposes only and do not constitute a guarantee of usage. In addition, the County reserves the right to purchase inmate detention supplies from other vendors when the County deems the purchase necessary.

2.2. CONTRACT DURATION - The contract shall be effective from Date of Award through December 3 1,2012. This contract is subject to renew annually for two (2) additional one (I) year periods following expiration of the first contract period.

2.2.1. The unit prices for the items identified on the Response Form shall remain fixed for the identified original iontract period. If the County exercises the option for renewal, the contractor shall agree that the prices for the items listed on the Response Form shall not increase by more than the maximum percent proposed on the Response Form. If renewal percentages are not provided, then prices during any renewal period shall be the same as during the original contract period. CONTRACT EXTENSION - The County Purchasing Director may exercise the option to extend the contract on a month-to-month basis for a maximum of six (6) months from the date of termination if it is deemed to be in the best interest of Boone County. CONTRACT DOCUMENTS - The successful bidder(s) shall be obligated to enter into a written contract with the County within 30 days of award on contract forms provided by the County. If bidders desire to contract under their own written agreement, any such proposed agreement shall be submitted in blank with their bid. County reserves the right to modify any proposed form agreement or withdraw its award to a successful bidder if any proposed agreement contains terms and conditions inconsistent with its bid or are unacceptable to county legal counsel. GENERAL SPECIFICATIONS Mattresses - Size: 25" x 75" x 4" - Should be flame resistant, tear resistant, waterproof. Should have vinyl cover. Wool Blankets - Size: 66" x 90" - Should be fire resistant, whip-stitched ends and made from at least 50% wool. Must be able to machine wash and dry. Color: Gray. Poly Cotton Blankets - Size: 66" x 90" - Should be a polyester and cotton blend. Color: Gray. Slip-On PVC Sandals - Bidders must bid both kinds of sandals specified below. Sandal 1 : Sizes: Men's 8 to 12. Should be non-skid and non-marking. Sandal should be pliable and durable. Sandal 2: Anti-microbial protection that is unable to be washed off, dissolved, or disabled, non-skid and non-marking, sizes S-2XL. Toothpaste - Fluoride toothpaste in 1.5 oz. plastic tube. Toothbrush - Bidders must bid both kinds of toothbrushes specified below. 30-tuft soft wrapped toothbrushes. 3 92' Super Shorty wrapped Flexible. Soap - Bidders must bid both kinds of soap specified below. 1.5 oz. wrapped or unwrapped face and body bars. .5 oz. unwrapped face and body bars. Razors - Single blade with removable safety cap. Shampoo - 2 oz bottles. Shampoo must be clear. Bottle for shampoo must be clear. Each shampoo bottle must be individual sized approximately 202.. Combs - 5-inch plastic comb. ID bands - Orange plastic polyethylene bracelets with metal fasteners. Should be stretch resistant and can be written or typed on. No less than 500 bands including fasteners per case. Bidder should


also submit cost of fastening tool. Cleaning Detergent - Pre-measured cleaner in water soluble packets that cleans, disinfects and deodorizes. Must be able to fight mildew, bacteria and viruses. Bath Towels - White and Brown. Size 20" x 40" 100% Cotton dense looped terry. 5.5 lbs per dozen. White towels are to be purchased in baled quantities. Brown towels to be purchased by the dozen. Wash Cloths -Brown. Size 12" x 12" 100% Cotton dense looped terry. Wash clothes to be purchased by the dozen. Latex Gloves - Powder Free. Size: Small, Medium, Large, Extra Large. Polymer coating. Beaded cuff. NFPA certified and UL certified. Cuff Thickness: min. 7.3 mils Palm Thickness: min. 9.8 mils Finger Thickness: min. 1 1.9 mils. Sample must be sent with bid. No Substitutions allowed. NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID Sanitary Napkins - 250 per case, individually boxed, beltless, powder free, adhesive strips. Tampons - Individually wrapped, regular size, 500 per case. Women's Underwear - Sizes 5-20, cottonlpoly blend, brief style. Shirts -Navy, non-binding V-neck, dolman short sleeves, hemmed sleeves and bottoms with 3 thread felling stitching with heavy-duty thread, sizes S-XL. Pants -Navy, pull-on style, elastic waistband, mock fly and hemmed bottoms with 3 thread felling stitching with heavy duty thread, no pockets, sizes S-XL Shoes -Navy canvas step-ins, sewn-in, full cushion insoles, non-skid vulcanized rubber soles, sizes 5-15. Pen - Clear Flexible Pen. Black ink. DESCRIPTJVE LITERATURE - Bidders must submit complete descriptive literature for each product bid. Bids received without descriptive literature are subject to rejection. PRICING - All prices shall be as indicated on the Response Form. The County shall not pay nor be liable for any other additional costs including but not limited to: taxes, packing, handling, shipping and freight, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc. Additionally, the County shall not be subject to any minimum order quantities or total prices. All prices shall be FOB Destination, freight prepaid and allowed. This shall mean that the contractor bears all insurance costs and responsibilities for transporting the items, and the cost of freight, delivery, shipping, etc. must be built into the unit cost of the item. The County shall not pay freight, etc. in addition to the price of the item. REPLACEMENT OF DAMAGED PRODUCT - The contractor shall be responsible for replacing any item received in damaged condition at no cost to the County. This includes all shipping costs for returning non-functional items to the contractor for replacement. MINIMNM ORDER QUANTITY - The contractor shall not impose a minimum order quantity for any item listed in the contract or otherwise available to the County. PRODUCT AVAILABILITY AND LIMITATIONS -The contractor shall agree to provide inmate detention supplies on an as needed, if needed basis as ordered. The contractor shall agree that the contractor may not cancel any item from the list of items unless the manufacturer has discontinued that item. The contractor must communicate the manufacturer discontinuation of any product under the contract to the Boone County Purchasing Department. In such instances, the contractor shall work with the Purchasing Department to identify and implement alternative options that shall maintain or reduce costs associated with the replacements while maintaining established quality levels. BILLING AND PAYMENTS - Invoices shall be submitted to the Boone County Sheriffs Department at the following address: 2121 County Drive, Columbia, MO 65202 and at the Juvenile Justice Center at: 5665 Roger I Wilson Memorial Drive Columbia, MO 65202. Payment will be made within 30 days from receipt of an accurate monthly statement. RETURN OF GOODS - County may cancel any purchase at any time for a full credit. AWARD - The County's preference is to award to one (1) single vendor, however, the County reserves the right to award to multiple vendors if it is deemed to be more cost effective. Award(s) will be made based on best overall value for the Countv.


4

January 10,2012


2.1 5. DELIVERY TERMS - FOB Destination at Boone County Sheriffs Department 2 12 1 County Dr., Columbia, MO 65202 and the Juvenile Justice Center 5665 Roger I Wilson Memorial Drive Columbia, MO 65202

2.16. DESIGNEE -Boone County Sheriffs Department, 2121 County Dr., Columbia, Missouri 65202 and the Juvenile Justice Center 5665 Roger I Wilson Memorial Drive Columbia, MO 65202

2.17. BID CLARIFICATION - Any questions or clarifications concerning bid documents should be addressed to Tyson Boldan, Buyer, 601 E. Walnut, Room 209, Columbia, Missouri 6520 1. Telephone (573) 886-4392 Fax (573) 886-4390, E-mail: [email protected].

2.1 8- The Contractor is aware of the provisions of the Overhead Power Line Safety Act, 3 19.075 to 3 19.090 RSMo, and agrees to comply with the provisions thereof. Contractor understands that is its their duty to notify any utility operating high voltage overhead lines and make appropriate arrangements with said utility if the performance of contract would cause any activity within ten feet of any high voltage overhead line. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend the County, its directors, officers, agents, and employees from and against all claims, damages, losses and expenses (including but not limited to attorney's fees) arising by reason of any act or failure to act, negligent or otherwise, of Contractor, of any subcontractor (meaning anyone, including but not limited to consultants having a contract with contractor or a subcontract for part of the services), of anyone directly or indirectly employed by contractor or by any subcontractor, or of anyone for whose acts the contractor or its subcontractor may be liable, in connection with any claims arising under the Overhead Power Line Safety Act. Contractor expressly waives any action for Contribution against the County on behalf of the Contractor, any subcontractor (meaning anyone, including but not limited to consultants having a contract with contractor or a subcontract for part of the services), anyone directly or indirectly employed by contractor or by any subcontractor, or of anyone for whose acts the contractor or its subcontractor may be liable, and agrees to provide a copy of this waiver to any party affected by this provision

Bid #55-18NOVl1 Page January 10,2012

5

Countv of Boone Purchasinp Department 3. Response Presentation and Review

3.1. RESPONSE CONTENT - In order to enable direct comparison of competing Responses, you must submit your Response in strict conformity to the requirements stated here. Failure to adhere to all requirements may result in your Response being disqualified as non-responsive. All Responses must be submitted using the provided Response Sheet. Every question must be answered and if not applicable, the section must contain "NIA" or 'Wo Bid". Manufacturer's published specifications for the items requested shall be included with the response.



3.2.2. Advice of Award - A Bid Tabulation of responses received as well as Award status can be viewed at www.showrneboone.com.


3.3.1. Removal from Vendor Database - If any prospective Bidder currently in our Vendor Database to whom - - - the Bid was sent elects not to submit a Response and fails to reply in writing stating reasons for not bidding, that Bidder's name may be removed from our database. Other reasons for removal include unwillingness or inability to show financial responsibility, reported poor performance, unsatisfactory service, or repeated inability to meet delivery requirements.

3.4. RESPONSE CLARIFICATION - We reserve the right to request additional written or oral information from Bidders in order to obtain clarification of their Responses.


3.5. EVALUATION PROCESS - Our sole purpose in the evaluation process is to determine from among the Responses received which one is best suited to meet the County's needs at the lowest possible cost. Any final analysis or weighted point score does not imply that one Bidder is superior to another, but simply that in our judgment the Contractor selected appears to offer the best overall solution for our current and anticipated needs at the lowest possible cost.

3.5.1. Method of Evaluation - We will evaluate submitted responses in relation to all aspects of this Bid. 3.5.2. Acceptability - We reserve the sole right to determine whether goods and/or services offered are acceptable

for our use. We also reserve the right to request samples of any and/or all equivalent products bid in order to ensure comparative quality between those items and the name brand items specified.




6

Countv of Boone Purchasinp Denartment 4. Res~onse Form

4.1. Company Name:

4.2. Address:

4.4. Phone Number:

4.5. Fax Number:

4.6.1. ( ) Corporation ( ) Partnership - Name ( ) Individual/Proprietorship - Individual Name (If Individual, Bidder must complete Certification of lawful presence in U.S. on attached form). ( ) Other (SpeciQ)

I PRICING 1

4.7. INMATE DETENTION SUPPLIES

Wool Blankets Per Section 2.5.2. 300ea $

Item #

4.7.1.

4.7.3. Poly Cotton Blankets Per Section 2.5.3. Item #

Product Description Mattresses Per Section 2.5.1. Item #

Toothpaste Per Section 2.5.5. Qty Per Case

4.7.4. 1 Slip-on PVC Sandals Per Section 2.5.4.1. Item #

1 $

Slip-on PVC Sandals Per Section 2.5.4.2. 4.7.5. Item # $

Unit Price

$

200 ea

20 ea

Item # Toothbrushes Per Section 2.5.6.1. Qty Per Case Item #

Qty

100ea

$

$

Toothbrushes Per Section 2.5.6.2.

Extended Price

$

35 cases

$

4.7.9.

$

5 cases

Soap Per Section 2.5.7.1. Qty Per Case ltem #

$


4 cases

$ I Soap Per Section 2.5.7.2.

4.7.10. Qty Per Case Item #

Shampoo Per Section 2.5.9. Qty Per Case

4.7.1 1.

$ I 100 cases $

4.7.13.

4.7.14.

l e a $ ~

Razors Per Section 2.5.8. Qty Per Case Item #

Item # Combs Per Section 2.5.10. Qty Per Case Item # ID Bands Per Section 2.5.11. Qty Per Case Item #

Cleaning Detergent Per Section 2.5.12. Qty Per Case Ttem #

50 cases $

Fastening Tool

White Bath Towels Per Section 2.5.13. Qty Per Bale

$

Latex Gloves Per Section 2.5.14. Qty Per Box

4.7.17.

4.7.18.

Item # NOTE: SAMPLE OF LATEX GLOVES MNST BE SENT WITH BID Sanitary Napkins Per Section 2.5.15. Item #

Item # Brown Bath Towels Per Section 2.5.13. Item # Wash Cloths Per Section 2.5.13.

#

100 boxes

25 cases

$

$

5 dozen

20 dozen

4.7.2 1.

4.7.22.

$

$

4.7.23.

Tampons Per Section 2.5.16. Item # Women's Underwear Per Section 2.5.17. Qty Per Case Item #

1 4.7.24.

4.7.25.

Shirts Per Section 2.5.18. Item #

4.7.26.


$

$

Pants Per Section 2.5.19. Item # Shoes Per Section 2.5.20. Item # Pen Per Section 2.5.21. Item #

4.7.28.


8

$

25 cases

25 dozen

$

$

GRAND TOTAL

$

$

20 each

$

$

20 each

30each

$

$


% 1 " Renewal Period

% 2nd Renewal Period 4.9. The undersigned offers to furnish and deliver the articles or services as specified at the prices



4.10. Will you honor the submitted prices for purchase by other entities in Boone County who participate in cooperative purchasing with Boone ~bunty , Missouri?

Yes No

4.1 1. Delivery ARO:




9

January 10,2012










10

Dated at

this day of ,200

Name of Organization(s)

BY (Signature)



11

January 10,2012







Bid #55-18NOVl I Page

12

January 10,2012


State of Missouri ) )SS.

County of )


Date Signature

Social Security Number or Other Federal I.D. Number

Printed Name


Notary Public



13

January 10,2012



County of )SS.

State of






Furthermore, all subcontractors working on this contract shall fiirmatively state in writing in their



lawfilly present in the United States.

Mlant Date

Printed Name

Subscribed and sworn to before me this - day of ,20-.

Notary Public


14


5731886-4392 - FAX 5731886-4390

Responses shall include all charges for packing, delivery, installation, etc., (unless otherwise specified) to the Boone County Department identified in the Request for Bid andlor Proposal.

The Boone County Commission has the right to accept or reject any part or parts of all bids, to waive technicalities, and to accept the offer the County Commission considers the most advantageous to the County. Boone County reserves the right to award this bid on an item-by-item basis, or an "all or none" basis, whichever is in the best interest of the County.

Bidders must use the bid forms provided for the purpose of submitting bids, must return the bid and bid sheets comprised in this bid, give the unit price, extended totals, and sign the bid.

When products or materials of any particular producer or manufacturer are mentioned in our specifications, such products or materials are intended to be descriptive of type or quality and not restricted to those mentioned.

Do not include Federal Excise Tax or Sales and Use Taxes in bid process, as law exempts the County from them.

The delivery date shall be stated in definite terms, as it will be taken into consideration in awarding the bid.

The County Commission reserves the right to cancel all or any part of orders if delivery is not made or work is not started as guaranteed. In case of delay, the Contractor must notify the Purchasing Department.

In case of default by the Contractor, the County of Boone will procure the articles or services from other sources and hold the Bidder responsible for any excess cost occasioned thereby.

Failure to deliver as guaranteed may disqualify Bidder from future bidding.

Prices must be as stated in units of quantity specified, and must be firm. Bids qualified by escalator clauses may not be considered unless specified in the bid specifications.

No bid transmitted by fax machine or e-mail will be accepted. U.S. mail only.

The County of Boone, Missouri expressly denies responsibility for, or ownership of any item purchased until same is delivered to the County and is accepted by the County.

The County reserves the right to award to one or multiple respondents. The County also reserves the right to not award any item or group of items if the services can be obtained from a state or other governmental entities contract under more favorable terms.

The County, from time to time, uses federal grant funds for the procurement of goods and services. Accordingly, the provider of goods andlor services shall comply with federal laws, rules and regulations applicable to the funds used by the County for said procurement, and contract clauses required by the federal government in such circumstances are incorporated herein by reference. These clauses can generally be found in the Federal Transit Administration's Best Practices Procurement Manual -Appendix A. Any questions regarding the applicability of federal clauses to a particular bid should be directed to the Purchasing Department prior to bid opening.


15

January 10,2012

15. In the event of a discrepancy between a unit price and an extended line item price, the unit price shall govern.


16








Bid: 55-18NOVll- Inmate Detention Supplies Term & Supply

Business Name:

Address:

Telephone:

Contact:

Date:



17



This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98 Section 98.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988, Federal Register (pages 19160-1921 1).


(1) The prospective recipient of Federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.


Name and Title of Authorized Representative

Signature Date

Bob Barker Company, Inc.

An Affirmative ActioniEqual Opportunity Institution

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Contact lnformation


Commission Order #



THIS AGREEMENT dated the day of k4bpv 2012 is made between Boone County, Missouri, a political subdivision of the State of Missou through the Boone County Commission, herein "County" and Charm - Tex, herein "Contractor."


1. Contract Documents - This agreement shall consist of this Purchase Agreement for Inmate Detention Supplies Term and Supply, County of Boone Request for Bid for Inmate Detention Supplies Term and Supply, bid number 55-21NOVl1, Introduction and General Conditions of Bidding, Primary Specifications, Response Presentation and Review, the un-executed Response Form, Standard Terms and Conditions, as well as the Contractor's bid response dated November 15,2011 and executed by Stan Danzger on behalf of the Contractor. All such documents shall constitute the contract documents which are attached hereto and incorporated herein by reference. Service or product data, specification and literature submitted with bid response may be permanently maintained in the County Purchasing Office bid file for this bid if not attached. In the event of conflict between any of the foregoing documents, this Purchase Agreement, the Introduction and General Conditions of Bidding, Primary Specifications, Response Presentation and Review, the un-executed Response Form, and Standard Terms and Conditions shall prevail and control over the Contractor's bid response.

2. Contract Duration - This agreement shall commence on the date of award and extend through December 31,2012 subject to the provisions for termination specified below. This agreement may be extended beyond the expiration date by order of the County for two (2) additional one-year periods subject to the pricing clauses in the Contractor's bid response and thereafter on a month to month basis in the event the County is unable to re-bid and/or award a new contract prior to the expiration date after exercising diligent efforts to do so or not.

3. P ~ r c h ~ r ~ d S e ~ i ~ e - The County agrees to purchase from the Contractor and the Contractor agrees to supply the County with the following items from the Contractor's bid response:

Item Description Unit Price 1 Poly Cotton Blankets 1 1

4.7.3.

4.7.4.

4.7.10.

Per Section 2.5.3.

Slip-on PVC Sandals Per Section 2.5.4.1.

4.7.12.

4.7.9.

$6.04 -

$1.54

2.5.i.2.

Shampoo Per Section

Brown Bath Towels Per

An Affirmative ActionIEqual Opportunity Institution

$32.90

2'5.9.

White Bath Towels Per

$284.90

4-7-17. -

4.7.22.

4.7.25.

Soap Per Section 2.5.7.1.

Soap Per Section

$17.90

$4 1.90

Section 2.5.13.

Women's Underwear Per Section 2.5.17. Shoes Per Section 2.5.20.

$16.90

$8.04

$2.84



5. Billing and Payment - All billing shall be invoiced to the Boone County Sheriffs Department and billings may only include the prices listed in the Contractor's bid response. No additional fees for delivery or extra services or taxes shall be included as additional charges in excess of the charges in the Contractor's bid response to the specifications. The County agrees to pay all correct monthly invoices within thirty days of receipt; Contractor agrees to honor any cash or prompt payment discounts offered in its bid response if county makes payment as provided therein. In the event of a billing dispute, the County reserves the right to withhold payment on the disputed amount; in the event the billing dispute is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% per annum on disputed amounts withheld commencing from the last date that payment was due.



8. Termination - This agreement may be terminated by the County upon thirty dqys advance written notice for any of the following reasons or under any of the following circumstances:



c. 1f appropriations are not made available and budgeted for any calendar year.



titles-- W9e-c . UF 04

address \ L z 1% 3-+hi4


.-cc/ Wendy f ~ o r e n , County Clerk

AUDITOR CERTIFICATION In accordance with RSMo 50.660, I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising from this contract. (Note: Certification of this contract is not required if the terms of this contract do not result in a measurable county obligation at this time.)

1255123025,23026,23027 Tendsupply 0 / / 3 / / ~ / z /CI* L Z - ~ A ~ L ~ L . ~ ~ ~ ~ ~ r - c _ d

signa&e Date Appropriation Account

Corm& o f Boone Purckasinn Department 4. Response Form

4.1. Company Name: Cx&ep.\- T G k -

4.2. Address:

~ \ Q - ~ . S ~ - & \ O O

4.5. Fax Number: 3G8- G 9 s 3


( ) partnership - Name ( ) Individual/Proprietorship - Individual Name (IT Individual, Bidder must complete Certification of lawful presence in U.S. on attached form). ( ) Other (Specify)

1 -. . - - . . .. ..

j PRICING 3- _ _ _ . _ . I " ~ _ _ . - - - ._ - - . - - . - - - . . - ._ I_ - . . - I

i - . _ .. ... . 1 NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID 1---'------ -7 ' I I

!..-....-.-----.-...I- L - - 1- - Product Desc*tion Unit Price Qty -, Extended Price 1

_____.I_ . _..______.

4.7.1. Mattresses Per Section 2.5.1. Item# I)i?n<d .<3<Y $-32%3 - lOOea $3390 .-

I

Wool Blankets Per Section 2.5.2. $ 7 . 9 0 300 ea $2,,37c- 0 C

- - -. . . - 4.7.3. Section 2.53.

/ ~ t e m # b i - ( L ~ m b q \ \ $ b , o y 100ea $ & e r . c @ 4 - - - - - ----. - - - - j Slip-on PVC Sandals Per Section 2.5.4.1. 4.7.4. 1 --- item - # - C I S \ l o ~ ~ ! h j -

1 200ea 1 $ 308.0~? 1 I i i 4.7.5. / Slip-on PVC sandals Per Section 2.5.43.

, Item # 7r 1 Pin+ . -. . -- -. - - 1

I Toothpaste Per Section 2.5.5. ' 4.7.6. Qty Per Case I Y \i

, ; Item # tf /CT?J 5 I -r - Toothbrushes $er Section 2.5.6.1. i 4.7.7. 1 ~ t y Per Case I 7 9 $ 5 9 35cases 1 s 1'73 9 0

5cases $ 2 - 6 . % ~ I Item # H/TBLC i Soap Per Section 2!5.7.1.

4cases $ 1L7dc .- ---

~ c o o $ 3 2 3 ~ '

1 1 ---- J

Bid #55-18NOVl I Page November 4,201 1

7

4.7.1 1.

I Fastening Tool ---

c l e a n i n g Detergent Per Section 2.5.12. 1 4.7.15. QtyPerCase I

$ r l lh Item # --- - - - -- - - 1- - - White Bath Towels Per Section 2.5.13.

1 4.7.16. Qty Per Bale 3 02, $ a%\(.qo , lobales $ ;;)8\i?.@o Item # soy GX L G

- - - - -- - -- Brown Bath Towels Per Section 2.5.13.

$ 1630 5 dozen 4.7.17. Item # 8Yquy 0 5 r 2 d r\ -.

, Wash Cloths Per Section 2.5.13. 1 4.7718- Item# & \ ~ \ 2 b f & Q h /----&-Gloves Per Section 2.5.11.

4.7.14. Qty Per Case I-_ -I Item #

Qty Per BOX 1000 . \OQ bV ,\o IWQL/@~ Item# & t I ~ s $ h NOTE: SMLE OF LATEX GLOVES MUST BE SENT WITH BID

- - . - - .- - -

Sanitary Nqpkins Per Section 2.5.15. ~ t e m # u 1- C..S JCL . - . -- - -. Tampons per Section 2.5.16.

$ v, 9 C @ + %zors Per section-2 5.8.

Qty Per Case D o c Item # H/ ERaoc c -

$ h\iO 5)s

~ t e m # 1 C ~'.<oo -- -- - Women's Underwear Per Section 2.5.17.

$ 1,7qc.QQ

$ 7 7- 5~

75h0xe J

Qty Per Case \Q 0 2 ILQQ~ &I& Item# C L I P A ~ < I

$q%.00

Shampoo Per ~ecdon 2.5.9. 4.7.12. Qty Per Case 7 i rip- -- Item -- # ~ T S C L

1 - Combs Per Sec,"kn 2.5.10. i j 4.7.13. QtyPerCase f y 9

25 cases I $ d C / ~ . XG

50 cases

$ 17.40

$ 3.q CJ

1 i

25 dozen $ 28 ) . 0 Q

loocases

25 cases E?!! # I+/GLS , ID Bands Per Section 2.5.11.

I Shirts Per section 2.5.18. / 4.7.23. 1 Ttem Srjd I

4.7.24. ) Pants Per Section 2.5.19. Tin- U D N 4 I 11c;a11 rr I '

Shoes Per Section 2.5.20. - Item # I-/S Q -?J + i

Pen Per Section 2.5.21. m / r , > a ,

each I ' ! -

1 4.7.28. 1 GRAND TOT'& I

2.7.29: Minimum discount for all product lines introduced after inception of the contract, and all existing lines not specified herein: 3 % off list price.


8


li> % 1" Renewal Period

\a % 2nd Renewal Period 4.9. The undersigned offers to furnish and deliver the articles or services as specified at the prices


4.9.1. Today's Date: iI lid!\\

4.10. Will you honor the submitted prices for purchase by other entities in Boone County who participate in cooperativ purchasing with Boone County, Missouri?

/yes No

4.11. Delivery ARO: , 7 - fi A (0 I

resentative (Sign By Hand):

4.12.1. Type or PI% Signed Name: 5 7 A - d Ci4dzws& [ \E? a f = 5 - l . e =

Bid #55-18NOV1 I Page November 4,201 1

9

STA TEMENT OF BIDDER'S QUALIFICATIONS


I. Number of years in business: % If not under present firm name, list previous firm names and types of organizations.





(a) Number of contracts on which default was made: 0 (b) Description of defaulted contracts and reason therefor:



10

November 4,201 1

FRQ'IIDERS OF CCIRECTBONIL S I J P P L I E S

161 8 Coney Island Ave, Brooklyn NY 11230 TEL: (800) 2213147 FAX: (718) 258-8303

WEB SITE: WWW.CHARM--TEX.COM

REFERENCES

Com~anv Name: Lawrence County Jail Address: 111 S. Milton Street, New Castle PA 16101 Contact: Butch Wehr Phone: 724-654-5384 ext 208 Fax: 724-656-1980 - Number of Inmates: 400 Date: Last 2 Years Descri~tion of Job: Inmate Uniforms, Personal Hygiene, LinenIBedding

Com~anv Name: Madison County Jail Address: 815 Wheeler Ave, Huntsville AL 35801 Contact: Sgt. Julie Stone Phone: 256-519-4824 Fax: 256-990-3493 Number of Inmates: 950 - 1,000 Date Job Performed: Last 4 Years Descri~tion of Job: Inmate Clothing, Personal Hygiene Products, LinenIBedding

Com~anv Name: Lake County Jail Address: 551 West Main Street, Tavares, FL 32778 Contact: Corp. Dawn Case Phone: 352-742-4014 Fax: 352-742-4039 Number of Inmates: 800 Date Job Performed: Last 5 Years Description of Job: Mattresses, Uniforms, Linen/Bedding, Nets

Companv Name: St. Johns County Detention Address: 3955 Lewis Speedway, St. Augustine FL 32804 Contact: Kurk Smith Phone: 904-829-6496 Fax: 904-810-6750 Number of Inmates: 800 - 900 Date Job Performed: Last 4 Years Descri~tion of Job: Inmate Uniforms, Underwear, Personal Hygiene Products, LinenIBedding

Dated at \b\g 6,~q d x i % d he &Botlkn d~ 11a.a (J

this \ 7% day of & o & ~ u ,200 \ \ .

CtGxH- -ex. Name of Organizatlon(s)

uQ €3C % L ~ S


Bid #55-18NOVl I Page November 4,201 1

11



C o u n t y o f K \ f q ~ ) )SS.

state of ~ 4 %

/ . My name is S b M ~1 l . I am an authorized agent of mj i/







Alternatively, a subcontractor may submit a swom affidavit under penalty of pe jury that all employees are

lawfully present in the United States.

\I I l ~ l l l bate

6 % ~ nw-*( Printed Name

\ ? Subscribed and sworn to before me this I( day of w"')u ,20i\.

I

Bid #55-18NOV11 Page November 4,201 I

14




Bid Data Bid Number: 55-21NOVll



Bid Submission Address and Deadline - Bid Closing Day 1 Date: Monday - November 21,201 1


Location 1 Mail Address: Boone County Purchasing Department Boone County Purchasing Office 613 E. Ash, Room 109 Columbia, MO 65201

Directions: The Purchasing Office is located on the Northeast corner at 7th and Ash Street. Enter the building from the South Side. Wheel chair accessible entrance is available.

Bid Opening Day I Date: Monday - November 21,201 1





Bid #55-18NOVI I Page January I I , 2012

I

Countv o f Boone Purchasina Department 1. Introduction and General Conditions of Bidding

1.1. INVITATION - The County of Boone, through its Purchasing Department, invites responses, which offer to provide the goods and/or services identified on the title page, and described in greater detail in Section 2.


pronoun for various subsets of the County organization, including, as the context will indicate: Purchasing - The Purchasing Department, including its Purchasing Director and staff. Department(s) or Oflce(s) - The County Department(s) or Office(s) for which this Bid is prepared, and which will be the end user(s) of the goods and/or services sought. Designee - The County employee(s) assigned as your primary contact(s) for interaction regarding Contract performance.

1.2.2. Bidder / Contractor / Supplier - These terms refer generally to businesses having some sort of relationship to or with us. The term may apply differently to different classes of entities, as the context will indicate. Bidder - Any business entity submitting a response to this Bid. Suppliers, which may be invited to respond, or which express interest in this bid, but which do not submit a response, have no obligations with respect to the bid requirements. Contractor - The Bidder whose response to this bid is found by Purchasing to meet the best interests of the County. The Contractor will be selected for award, and will enter into a Contract for provision of the goods and/or services described in the Bid. Supplier - All business(s) entities which may provide the subject goods and/or services.

1.2.3. Bid - This entire document, including attachments. A Bid may be used to solicit various kinds of information. The kind of information this Bid seeks is indicated by the title appearing at the top of the f is t page. A "Request for Bid" is used when the need is well defined. A "Request for Proposal" is used when the County will consider solutions, which may vary significantly fiom each other or fiom the County's initial expectations.


Purchasing Department. Answers, citing the question asked but not identifying the questioner, will be distributed simultaneously to all known prospective Bidders in the form of an addendum. We strongly suggest that you check for any addenda a minimum of [forty eight] hours in advance of the bid deadline. Bids, addendums, bid tabulations and bid awards are posted on our web site at: www.showmeboone.com Note: written requirements in the Bid or its Amendments are binding, but any oral communications between County and Bidder are not.







Bid #55-18NOVl I Page January I I , 2012

2

Counlv o f Boone Purchasina Deuartment 2. Primary Specifcations

2.1. ITEMS TO BE PROVIDED - Boone County, hereafter referred to as "County", proposes to contract with an individual(s) or organization(s), hereinafter referred to as "Contractor" for a Term and Supply contract for the furnishing and delivery of Inmate Detention Supplies as specified herein.

2.1.1. Quantity -All orders shall be placed on an "as needed basis". The County does not guarantee a minimum volume for under a prospective contract. The estimates provided on the Response Form are for informational and evaluation purposes only and do not constitute a guarantee of usage. In addition, the County reserves the right to purchase inmate detention supplies from other vendors when the County deems the purchase necessary.

2.2. CONTRACT DURATION - The contract shall be effective from Date of Award through December 3 1,2012. This contract is subject to renew annually for two (2) additional one (1) year periods following expiration of the first contract period.

2.2.1. The unit prices for the items identified on the Response Form shall remain fixed for the identified original contract period. If the County exercises the option for renewal, the contractor shall agree that the prices for the items listed on the Response Form shall not increase by more than the maximum percent proposed on the Response Form.

2.2.2. If renewal percentages are not provided, then prices during any renewal period shall be the same as during the original contract period.

2.3. CONTRACT EXTENSION - The County Purchasing Director may exercise the option to extend the contract on a month-to-month basis for a maximum of six (6) months from the date of termination if it is deemed to be in the best interest of Boone County.

2.4. CONTRACT DOCUMENTS - The successful bidder(s) shall be obligated to enter into a written contract with the County within 30 days of award on contract forms provided by the County. If bidders desire to contract under their own written agreement, any such proposed agreement shall be submitted in blank with their bid. County reserves the right to modify any proposed form agreement or withdraw its award to a successful bidder if any proposed agreement contains terms and conditions inconsistent with its bid or are unacceptable to county legal counsel.

2.5. GENERAL SPECIFICATIONS 2.5.1. Mattresses - Size: 25" x 75" x 4" - Should be flame resistant, tear resistant, waterproof. Should

have vinyl cover. 2.5.2. Woo1 Blankets - Size: 66" x 90" - Should be fire resistant, whip-stitched ends and made from at

least 50% wool. Must be able to machine wash and dry. Color: Gray. 2.5.3. PoIy Cotton Blankets - Size: 66" x 90" - Should be a polyester and cotton blend. Color: Gray. 2.5.4. Slip-On PVC Sandals - Bidders must bid both kinds of sandals specified below.

2.5.4.1. Sandal 1: Sizes: Men's 8 to 12. Should be non-skid and non-marking. Sandal should be pliable and durable.

2.5.4.2. Sandal 2: Anti-microbial protection that is unable to be washed off, dissolved, or disabled, non-skid and non-marking, sizes S-2XL.

2.5.5. Toothpaste - Fluoride toothpaste in 1.5 oz. plastic tube. 2.5.6. Toothbrush -Bidders must bid both kinds of toothbrushes specified below.

2.5.6.1. 30-tuft soft wrapped toothbrushes. 2.5.6.2. 3 '/4" Super Shorty wrapped Flexible.

2.5.7. Soap - Bidders must bid both kinds of soap specified below. 2.5.7.1. 1.5 oz. wrapped or unwrapped face and body bars. 2.5.7.2. .5 oz. unwrapped face and body bars.

2.5.8. Razors - Single blade with removable safety cap. 2.5.9. Shampoo - 2 oz bottles. Shampoo must be clear. Bottle for shampoo must be clear. Each, shampoo

bottle must be individual sized approximately 202.. 2.5.10. Combs - 5-inch plastic comb. 2.5.1 1. ID bands - Orange plastic polyethylene bracelets with metal fasteners. Should be stretch resistant

and can be written or typed on. No less than 500 bands including fasteners per case. Bidder should Bid #55-18NOV11 Page January 11,2012

also submit cost of fastening tool. 2.5.12. Cleaning Detergent - Pre-measured cleaner in water soluble packets that cleans, disinfects and

deodorizes. Must be able to fight mildew, bacteria and viruses. 2.5.13. Bath Towels - White and Brown. Size 20" x 40" 100% Cotton dense looped terry. 5.5 lbs per

dozen. White towels are to be purchased in baled quantities. Brown towels to be purchased by the dozen. Wash Cloths - Brown. Size 12" x 12" 100% Cotton dense looped terry. Wash clothes to be purchased by the dozen.

2.5.14. Latex Gloves - Powder Free. Size: Small, Medium, Large, Extra Large. Polymer coating. Beaded cuff. NFPA certified and UL certified. Cuff Thickness: min. 7.3 mils Palm Thickness: min. 9.8 mils Finger Thickness: min. 1 1.9 mils. Sample must be sent with bid. No Substitutions allowed. NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID

2.5.15. Sanitary Napkins - 250 per case, individually boxed, beltless, powder free, adhesive strips. 2.5.16. Tampons - Individually wrapped, regular size, 500 per case. 2.5.17. Women's Underwear - Sizes 5-20, cotton/poly blend, brief style. 2.5.18. Shirts - Navy, non-binding V-neck, dolman short sleeves, hemmed sleeves and bottoms with 3

thread felling stitching with heavy-duty thread, sizes S-XL. 2.5.19. Pants -Navy, pull-on style, elastic waistband, mock fly and hemmed bottoms with 3 thread felling

stitching with heavy duty thread, no pockets, sizes S-XL 2.5.20. Shoes - Navy canvas step-ins, sewn-in, full cushion insoles, non-skid vulcanized rubber soles, sizes

5-15. 2.5.2 1. Pen - Clear Flexible Pen. Black ink.

2.6. DESCRIPTIVE LITERATURE - Bidders must submit complete descriptive literature for each product bid. Bids received without descriptive literature are subject to rejection.

2.7. PRICING - All prices shall be as indicated on the Response Form. The County shall not pay nor be liable for any other additional costs including but not limited to: taxes, packing, handling, shipping and freight, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc. Additionally, the County shall not be subject to any minimum order quantities or total prices.

2.7.1. All prices shall be FOB Destination, freight prepaid and allowed. This shall mean that the contractor bears all insurance costs and responsibilities for transporting the items, and the cost of freight, delivery, shipping, etc. must be built into the unit cost of the item. The County shall not pay freight, etc. in addition to the price of the item.

2.8. REPLACEMENT OF DAMAGED PRODUCT - The contractor shall be responsible for replacing any item received in damaged condition at no cost to the County. This includes all shipping costs for returning non-functional items to the contractor for replacement.

2.9. MINIMUM ORDER QUANTITY - The contractor shall not impose a minimum order quantity for any item listed in the contract or otherwise available to the County.

2.10. PRODUCT AVAILABILITY AND LIMITATIONS - 'The contractor shall agree to provide inmate detention supplies on an as needed, if needed basis as ordered. The contractor shall agree that the contractor may not cancel any item from the list of items unless the manufacturer has discontinued that item. The contractor must communicate the manufacturer discontinuation of any product under the contract to the Boone County Purchasing Department. In such instances, the contractor shall work with the Purchasing Department to identify and implement alternative options that shall maintain or reduce costs associated with the replacements while maintaining established quality levels.

2.1 1. BILLING AND PAYMENTS - Invoices shall be submitted to the Boone County Sheriffs Department at the following address: 212 1 County Drive, Columbia, MO 65202 and at the Juvenile Justice Center at: 5665 Roger I Wilson Memorial Drive Columbia, MO 65202. Payment will be made within 30 days from receipt of an accurate monthly statement.

2.12. RETURN OF GOODS - County may cancel any purchase at any time for a full credit. 2.13. AWARD - The County's preference is to award to one (1) single vendor, however, the County

reserves the right to award to multiple vendors if it is deemed to be more cost effective. Award(s) will be made based on best overall value for the County.



2.1 5. DELIVERY TERMS - FOB Destination at Boone County Sheriffs Department 2 12 1 County Dr., Columbia, MO 65202 and the Juvenile Justice Center 5665 Roger I Wilson Memorial Drive Columbia, MO 65202

2.16. DESIGNEE -Boone County Sheriffs Department, 2 12 1 County Dr., Columbia, Missouri 65202 and the Juvenile Justice Center 5665 Roger I Wilson Memorial Drive Columbia, MO 65202

2.17. BID CLARIFICATION - Any questions or clarifications concerning bid documents should be addressed to Tyson Boldan, Buyer, 601 E. Walnut, Room 209, Columbia, Missouri 65201. Telephone (573) 886-4392 Fax (573) 886-4390, E-mail: [email protected].

2.18. The Contractor is aware of the provisions of the Overhead Power Line Safety Act, 3 19.075 to 3 19.090 RSMo, and agrees to comply with the provisions thereof. Contractor understands that is its their duty to notify any utility operating high voltage overhead lines and make appropriate arrangements with said utility if the performance of contract would cause any activity within ten feet of any high voltage overhead line. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend the County, its directors, officers, agents, and employees from and against all claims, damages, losses and expenses (including but not limited to attorney's fees) arising by reason of any act or failure to act, negligent or otherwise, of Contractor, of any subcontractor (meaning anyone, including but not limited to consultants having a contract with contractor or a subcontract for part of the services), of anyone directly or indirectly employed by contractor or by any subcontractor, or of anyone for whose acts the contractor or its subcontractor may be liable, in connection with any claims arising under the Overhead Power Line Safety Act. Contractor expressly waives any action for Contribution against the County on behalf of the Contractor, any subcontractor (meaning anyone, including but not limited to consultants having a contract with contractor or a subcontract for part of the services), anyone directly or indirectly employed by contractor or by any subcontractor, or of anyone for whose acts the contractor or its subcontractor may be liable, and agrees to provide a copy of this waiver to any party affected by this provision


5

Countv o f Boone Purchasing Department 3. Response Presentation and Review

3.1. RESPONSE CONTENT - In order to enable direct comparison of competing Responses, you must submit your Response in strict conformity to the requirements stated here. Failure to adhere to all requirements may result in your Response being disqualified as non-responsive. All Responses must be submitted using the provided Response Sheet. Every question must be answered and if not applicable, the section must contain 'W/A" or 'Wo Bid". Manufacturer's published specifications for the items requested shall be included with the response.



3.2.2. Advice of Award - A Bid Tabulation of responses received as well as Award status can be viewed at www.showrneboone.com. BID OPENING - On the date and time and at the location specified on the title page under "Bid Opening", all Responses will be opened in public. Brief summary information from each will be read aloud. Removal from Vendor Database - If any prospective Bidder currently in our Vendor Database to whom the Bid was sent elects not to submit a Response and fails to reply in writing stating reasons for not bidding, that Bidder's name may be removed from our database. Other reasons for removal include unwillingness or inability to show financial responsibility, reported poor performance, unsatisfactory service, or repeated inability to meet delivery requirements. RESPONSE CLARIFICATION - We reserve the right to request additional written or oral information from Bidders in order to obtain clarification of their Responses. Rejection or Correction of Responses - We reserve the right to reject any or all Responses. Minor irregularities or informalities in any Response which are immaterial or inconsequential in nature, and are neither affected by law nor at substantial variance with Bid conditions, may be waived at our discretion whenever it is determined to be in the County's best interest. EVALUATION PROCESS - Our sole purpose in the evaluation process is to determine from among the Responses received which one is best suited to meet the County's needs at the lowest possible cost. Any final analysis or weighted point score does not imply that one Bidder is superior to another, but simply that in our judgment the Contractor selected appears to offer the best overall solution for our current and anticipated needs at the lowest possible cost. Method of Evaluation - We will evaluate submitted responses in relation to all aspects of this Bid. Acceptability - We reserve the sole right to determine whether goods and/or services offered are acceptable for our use. We also reserve the right to request samples of any and/or all equivalent products bid in order to ensure comparative quality between those items and the name brand items specified. In the event of a discrepancy between a unit price and an extended line item price, the unit price shall govern. Endurance of Pricing - Your pricing must be held until contract execution or 60 days, whichever comes first.


6

Countv of Boone Purchasing Department 4. Response Form

4.1. Company Name:

4.2. Address:

4.4. Phone Number:

4.5. Fax Number:


4.6.1. ( ) Corporation ( ) Partnership - Name ( ) Individual/Proprietorship - Individual Name (If Individual, Bidder must complete Certification of l a h l presence in U.S. on attached form). ( ) Other (Specify)

4.7. INMATE DETENTION SUPPLIES 1 NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID

1 Item # I Product Description I Unit Price I Qty ) Extended Price ( 4.7.1. Mattresses Per Section 2.5.1.

Item # $

4.7.2. Wool Blankets Per Section 2.5.2. Item #

$

Poly Cotton Blankets Per Section 2.5.3.

I

Slip-on PVC Sandals Per Section 2.5.4.2. Item # I $

1 20 ea $

Toothpaste Per Section 2.5.5. I I $ 1 35 cases 1 Item # I

1 1 Toothbrushes Per Section 2.5.6.1. I I 1 4.7.7. Qty Per Case 1 $ 1 35 cases

Bid #55-18NOVl1

4.7.8.

4.7.9.

4.7.10.

Page

7

January 11,201 2

Item # Toothbrushes Per Section 2.5.6.2. Qty Per Case Item # Soap Per Section 2.5.7.1. Qty Per Case Item # Soap Per Section 2.5.7.2. Qty Per Case Item #

$

$

$

5 cases

4 cases

75 cases

1 I Razors Per Section 2.5.8. 1 1 I 1 1 4.7.11. ( QtyPerCase 1s 1 50 cases 1 $ I Item # ( Shampoo Per Section 2.5.9.

1 4.7.13. 1 QtyPerCase

1 4.7.12. 1 : ) ~ j r C a s e

Combs Per Section 2.5.10. $ 1 25 cases 1 $ 1

$

4.7.14. , Fastening Tool

Item # ID Bands Per Section 2.5.11. Qty Per Case Ttem #

100 cases $

~ 1 4.7.15. 1 Item # I

I White Bath Towels Per Section 2.5.13.

Cleaning Detergent Per Section 2.5.12. Qty Per Case $ 1 60 cases

1 4.7.16. 1 QtyPerBale 1s 1 10bales 1 $

$

I I Latex Gloves Per Section 2.5.14. I 1 1 I

4.7.17.

4.7.1 8.

4.7.19. Item # I I QtyPer Box 1 100 boxes 1 $

Item # Brown Bath Towels Per Section 2.5.13. Item # Wash Cloths Per Section 2.5.13. Item #

NOTE: SAMPLE OF LATEX GLOVES MUST BE SENT WITH BID Sanitary Napkins Per Section 2.5.15.

Tampons Per Section 2.5.16. 4.7.21.

Women's Underwear Per Section 2.5.17.

$

$

$ 1 25 cases $

$ 25 cases $ p~

-- 1-

5 dozen

20 dozen

$ 1 25 dozen I $ ~

$

$

- - 1 4.7.24. , 1 pants Per Section 2.5.19. Item #

each 1 $ 1 ::::Per Section 2.5.18.

4.7.23. 1 Item # $

4.7.25. Shoes Per Section 2.5.20.

1 4.7.28. GRANDTOTAL

Pen Per Section 2.5.21. 1 5 0 0 0 4.7.26. ~

I Item # each I I I


20 each

$ 1 30each

$


8

$

$


% 1" Renewal Period

% 2nd Renewal Period 4.9. The undersigned offers to furnish and deliver the articles or services as specified at the prices



4.10. Will you honor the submitted prices for purchase by other entities in Boone County who participate in cooperative purchasing with Boone County, Missouri?

Yes No

4.1 1. Delivery ARO:




9

STA TEMENT OF BIDDER'S QUALlFlCA TIONS










10

January 11,201 2

Dated at

this day of ,200

BY (Signature)










12

January 11,2012


State of Missouri ) )SS.

County of )


Date Signature

Social Security Number Printed Name or Other Federal I.D. Number


Notary Public



13

January 11,2012



County of 1 )SS.

State of 1









l a d l l y present in the United States.

Afflant Date

Printed Name

Subscribed and sworn to before me this - day of ,20-.

Notary Public


14


5731886-4392 - FAX 5731886-4390





5 . Do not include Federal Excise Tax or Sales and Use Taxes in bid process, as law exempts the County from them.

6. The delivery date shall be stated in definite terms, as it will be taken into consideration in awarding the bid.

7. The County Commission reserves the right to cancel all or any part of orders if delivery is not made or work is not started as guaranteed. In case of delay, the Contractor must notifL the Purchasing Department.


9. Failure to deliver as guaranteed may disqualifL Bidder from future bidding.

10. Prices must be as stated in units of quantity specified, and must be fm. Bids qualified by escalator clauses may not be considered unless specified in the bid specifications.




14. The County, from time to time, uses federal grant funds for the procurement of goods and services. Accordingly, the provider of goods and/or services shall comply with federal laws, rules and regulations applicable to the funds used by the County for said procurement, and contract clauses required by the federal government in such circumstances are incorporated herein by reference. These clauses can generally be found in the Federal Transit Administration's Best Practices Procurement Manual - Appendix A. Any questions regarding the applicability of federal clauses to a particular bid should be directed to the Purchasing Department prior to bid opening.

Bid #55-18NOV11 page January 11,201 2

In the event of a discrepancy between a unit price and an extended line item price, the unit price shall govern.


16

January 11,2012


Boone County Purchasing 613 E. Ash, Room 109 Columbia, MO 65201






Bid: 55-18NOVll - Inmate Detention Supplies Term & Supply

Business Name:

Address:

Telephone:

Contact:

Date:

Reason@) for not bidding:


17

January I I , 201 2



This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98 Section 98.5 10, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988, Federal Register (pages 19 160-192 1 1).


The prospective recipient of Federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded fi-om participation in this transaction by any Federal department or agency.

(2) Where the prospective recipient of Federal assistance funds is unableto certifjr to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

% ~ ~ ~ Q - c , \r? 04 -9% Name and Title of Authorized Y?epres6ntative

\ \ Q L ~ \ \ = Date


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54 -2012


STATE OF MISSOURI February Session of the January Adjourned } ea. Term. 20 12

County of Boone

9th In the County Commission of said county, on the day of February 20 12


Now on this day the County Commission of the County of Boone does hereby award bid 01 - 09JAN12 - Law Enforcement Equipment Term and Supply to Alamar Uniforms. It is further ordered the Presiding Commissioner is hereby authorized to sign said contract.

Done this 9th day of February, 201 2.

ATTEST:

Clerk of the County Commission

Presi ing Co issioner

/? /il.b& & Distri I Commissioner



6 13 E.Ash St., Room 109 Columbia, MO 65201

Phone: (573) 886-4392 Fax: (573) 886-4390

TO: Boone County Commission FROM: Tyson Boldan DATE: February 2,2012 RE: 0 1 -09JAN12 - Law Enforcement Equipment Term and Supply

The bid for Law Enforcement Equipment Term and Supply closed on January 09,2012. Two bids were received. Purchasing and the Boone County Sheriff Department recommend award by an "all in one" contract to Alamar Uniforms for offering the lowest and best bid for Boone County.

This is a term and supply contract. Invoices for this contract will be paid from departments 1251 - Sheriff, 1255 - Corrections, 2901 - Sheriff Operations LE Sales Tax, 2902 - Corrections LE Sales Tax, and accounts 23300 - Uniforms, 23050 - Other Supplies, 23850 - Minor Equipment and Tools.

Attached is the Bid Tabulation and a department Memo for your review.

ATT: Bid Tabulation

.lsanba~ srqlol uo!)eJap!suo3 mod ~ o j nod v q ~

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Boone County Purchasing Tyson Boldan, Buyer

601 E.Walnut, Rrn. 209 Columbia, MO 65201

(573) 886-4392 (573) 886-4390

TO: Leasa Quick Sheriff Department

FROM: Tyson Boldan, Buyer

DATE: January 1 l ,20 12

RE: Bid Award Recommendation - 01-O9JAN12 - Law Enforcement Equipment Term and Supply

Attached is the bid tabulation for the two bids responses received for the above referenced bid. Please return this cover sheet with your recommendation by fax to 886-4390 after you have completed the evaluation of this bid. If you have any questions, please call or e-mail me.

DEPARTIMENT REPLY: Please complete the following: ~ e ~ a r t m e n t umber: 1241 , ?q 0 /, ml 2-9 02

-

Account Number: Budgeted: $ a s %j L-7, d3lI 00

Award Bid by low bid line item between GT Distributors, Inc. and Alamar Uniforms.

$ Recommend accepting the following bid(.) for reasons detailed on attached page. (Attach department recommendation).

Recommend rejec sons detailed on attached page. (Attach department recom

Administrative Authority Signatu Date: /-Be17

An Affirmative ActionJEqual Opportunity Institution

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Commission Order # 54-7,(j 1%


LAW ENFORCEMENT EQUIPMENT - TERM & SUPPLY

THIS AGREEMENT dated the q day of 66- 2012 is made between Boone County, Missouri, a political subdivision of the State of ~ i s s & r i through the Boone County Commission, herein "County" and Alamar Uniforms, herein "Contractor."


1. Contract Documents - This agreement shall consist of this Purchase Agreement for Law Enforcement Equipment Term & Supply, County of Boone Request for Bid for Law Enforcement Equipment Term & Supply, bid number 01-09JAN12, Introduction and General Conditions of Bidding, Primary Specifications, Response Presentation and Review, any applicable addenda, the unexecuted Response Form, Standard Terms and Conditions, as well as the Contractor's bid response dated January 01,2012 and executed by Robert C. Dowdy on behalf of the Contractor. All such documents shall constitute the contract documents which are attached hereto and incorporated herein by reference. Service or product data, specification and literature submitted with bid response may be permanently maintained in the County Purchasing Office bid file for this bid if not attached. In the event of conflict between any of the foregoing documents, the Introduction and General Conditions of Bidding, this Purchases Agreement. the Primary Specifications, Response Presentation and Review, the unexecuted Response Form, the Standard Terms and Conditions, and all applicable Addenda shall prevail and control over the Contractor's bid response.

2. Contract Duration - This agreement shall commence on the date of award and extend through December 31,2012 subject to the provisions for termination specified below. This agreement may be extended beyond the expiration date by order of the County for three (3) additional one-year periods subject to the pricing clauses in the Contractor's bid response and thereafter on a month to month basis for a maximum of six (6) months in the event the County is unable to re-bid andlor award a new contract prior to the expiration date after exercising diligent efforts to do so or not.

3. Basic Services - The County agrees to purchase from the Contractor and the Contractor agrees to supply the County with law enforcement equipment. Itemslservice will be provided as required in the bid specifications and in conformity with the contract documents for the prices set forth in the Contractor's bid response, as needed and as ordered by County.

4. Delivery - Contractor agrees to provide the items and service as specified and as agreed to in the bid specifications.

5. Billing and Payment - All billing shall be invoiced to Boone County Sheriff Department, 2121 County Dr. Columbia, MO 65202. Billings may only include the prices listed in the Contractor's bid response. No additional fees for delivery or extra services not included in the bid response or taxes shall be included as additional charges in excess of the charges in the Contractor's bid response to the specifications. The County agrees to pay all correct monthly statements within thirty days of receipt, all monthly statements must also have copies of applicable invoices; Contractor agrees to honor any cash or prompt payment discounts offered in its bid response if county makes payment as provided therein. In the event of a billing dispute, the County reserves the right to withhold payment on the disputed amount; in the event the billing dispute is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% per annum on disputed amounts withheld commencing from the last date that payment was due.

An Affirmative Action~Equal Opportunity Institution








ALAMAR UNIFORMS BOONE COUNTY, MISSOURI

by Q Q L ~ c .h~L.s-4 title G m ~ d & Q ~ U K

address $0 7 A,*.= KQ 46

APPROVED AS TO FORM:

County coun* 'u ATTEST:

JhA44Y24-/ZaLhcc Wendy $ Noren, County Clerk

AUDITOR CERTIFICATION In accordance with RSMo 50.660, I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising fiom this contract. (Note: Certification of this contract is not required if the terms of this contract do not create a measurable county obligation at this time.)

1251,2901,1255,2902/23300,23050,23850 Term and Supply 62-/o3//r -,tig G~~~ ,jrAA- , R ~ ~ ~ , - ~ ~ A Date Appropriation Account

Counhr of Boone Purchasing De~attmemt 4. Response Fonn

4.1. Company Name: R\a-< ~ r i f o r m s o f Kan- c;&

4.2. Address: a0-l kv-ccr R o d

4.3. City/Zip: do& KQYIS~~ C;$, MQ b C\\\b

4.4. Phone Number: b\b) 3b3 b?oo

4.5. Fax Number: C%\b) 3b3 b743

4.6. Federal Tax ID: ql\ - (3533359

4.6.1. @ Corporation ( ) Partnership - Name ( ) Individual/Proprietorship - Individual Name ( ) Other (SpeciQ)

I i-

1 PRICING I I

4.7. L , LEATHER ACCESSORIES

# 1 Product Description Extended Price Duty Belt Safariland #94 -Clarino finish

4.7.1. 1 ! -Double lined full length hook lining Velcro. i Model # 94-XX-9 (XX = SIZE) L - - .. - -. - .- . . - . ... , Underbelt Safariland #99 i 1

-Velcro underbelt with h l l length soft pile to mate

4.7.2. with the outer belt lining. , - Clarino finish on reverse side

Model # 99-XX-9 (XX = SIZE) i !

-Clarino Finish

4.7'3

4.7.4.

-. .

! 4.7.5* I

Bid #01-09JAN12 Page December 22,201 1

7

23 for fight or left handed duty Model # 6360-X-XX (Depending On Weapon Make, Model) Security Holster Safariland SS3 -Clarino Finish -Models that MUST be available: Glock Models 22, or 23 - for right or left handed duty Model # SS3 070-X-XX (Depending on Weapon

_.Make,ModelZ

S \c\b 3b @\ ~ i $ * V

(-32.

- Double Magazine Holders Safariland #77-83-9HS -Clarino or Hi-Gloss Finish -Side by side with hidden snap closure. -Gould 6ZGouldrich -Models that MUST be available: Glock Models 22, or 23.

5

113\" wl c i a k t

$ 7 5 1 b0

-----..---

I 1 I

I $ 3\03 ! 10 s5\oo0

Model # DTC3 Taser X-26 Holster

4.7.6.

Taser Cartridge "Dump Pouch" - Clarino or high gloss finish -Double Over/Under Black Hardware -Stallion DTC3

4.7-7. -With Tek-lok adapter, Right and Lefi Hand -Blade Tech X26 Model # 44952 OR 44953

I--- '

I I Glove Pouches Safarilaud 33 ! I - ~ e ~ c r o closure 1 4-7-9- 1 -Clarino Finish i i ( Model # 33-9V

$ah0"

I

4*7.8.

i I

62-9HS -Packs of 4

-Hidden snap enclosures I i I i

Single Hand Cuff Case

-Hidden snap closure -Gould &Gouldrich Model # H583CL

1 i

Mace Holder Gould & Goodrich Open top Carrier

I ' i #H549

; 4.7.11. ! -Clarino Finish i -sizes IV

5

! -Clarino or Hi-Gloss Finish -- 1 Model # H549 CL 1 i !

i I

$\ . \03"

- - - - - - - - - - - - -- . - - - -- - ASP Collapsible Baton Holder1 Stinger Holder - for 2 1 " baton -open top carrier -Clarino Finish -Gould & Gouldrich Model # H550-21 - CL --- -- - -

Sidebreak Asp Baton Scabbard -For 2 1 " baton -Clarino finish spen top Model # BA 164 BLK CL

I I 2 1 ' ~ s ~ Expandable Batons F21B Model # ASP F2 1 B


8

Poly StTnmr Holder Safarilamd #306-11-9 -Works for the 5.1 1 Light for Life 300

Flashlight Ring Safariland #730-9 - Works for the 5.1 1 Light for Life 400 IWI'AL FOR SECTION 4.7.


1 4.8.) MISCELLANEO~S%-MENT 7-- .- -- I unit ~ r i c e 1 ~ t y 1 -1

Radio Holders: Porta Clips -Models that MUST be available include:

4.8.1. Porta Clip model #MXATT for Motorola Portable Radio models XTS2500, PR1500;

Pepper Spray - Saber RED 52CFTlO 10%

i Pepper Spray - Saber RED 52CFT30 10% Oleoresin Capsicum series

4.8.3. -Saber MK-4

I- - .. - .. -- -. .- .-

i I Pepper Spray - Saber RED 92H2060 10% - -

1 oleoresin Capsicum series 4.8.4. j -Sabn MK-l)

i

C ---I - - .---- I -- . - - . . . i i Leg Irons Smith and Wesson Model #I900 ' - Double locking mechanism

I i

1 - Oversized cuff to fit ankles 1 4.8.6. , - 14" chain j $ 3&51 j i - Heavy steel with nickel finish I

--.- -- Handcuffs Smith and Wesson Model #I00

' -Double locking mechanism. I---- -All Steel 1 1 4'8'5' -2 Keys per set MUST be provided / r a ~ ' ! i

Model #SW350103 i

j ! - 2 ~ e & per set MUST be provided 1 Model# KR-S&W-3 50 12 1 1 Belly Chain Smith and W u w n Model #l8W - Nickel

I I - Double Lock Capability 4.8.7. 1 - 27 oz. 10.9 " circumference

i , - Comes with hand cuff

i ' - 2 Keys per set MUST be provided

i Model # 350109 I 1 . -- -.._ . - .-

I

1s

Bid #I-O9JAN12 Page December 22,2011

10

$35qT0 I i

Item #

5.11 "Light for Life" PC3.300 Flashlight w/ charger -LED light source -200 Peak lumens w/ dual stream and strobe modes -90 second charging -Default programming mode

4.8.9.

Rechargeable Magcharger Flashlight: Mag-Lite Magcharger -30,000 candle power adjustable beam. -Constructed of aircraft aluminum. -AC/DC

Product Description 5.11 "Light for Life" UC3.400 Flashlight w/

i ! i I Product Number RX 10 19 1 1

charger -LED light source -270 Peak lumens w/ dual stream and strobe modes -90 second charging -Default programming mode

np\'scp&-d IS*^ * -

Battery Stick

Unit Price

$ C"

Magcharger Replacement Lamp Reflector Product Number 108-1 04

Qty

I

Magcharger Replacement Charging Cradle 4.8.16. Product Number ARXXO~S $25-

i i 1 i

Extended Price

5 1

4.8.13.

-. - -. - - - - .. . - Cyalume Ligb tstick Flares -Hi-intensity 30 minute flares. -Identify Quantity per Case - 100 Product Number Red - 9-08089, yellow-9-08087

$ IC

Magcharger Replacement Halogen Lamp 1 Product Number LROOOO 1

i

Bid MI-O9JAN12 Page December 22,201 1

11

- - - f-- - - I

- - - - - - - - - - -__L-- I Magcharger ~ e ~ l a c e m e n t Lens I

Product Number 108-060 I J a"jD I i Each i

$ g S 0

.- - --

Case

- ---

4.8.18.

~ ~ u i v a l e n c #177L. 4.8- Product Number 1 77L

Unit Price

- 12 Hour flares. -Identify Quantity per Case -1 00 Product Number Red-9-08012, yellow 9-0801 4, green 9-080 1 1

Product Number 75024 1 4.8.21. 1 i t.. L di r c o ~ ~ f i d in 1

$U

- t -. - .- -- . . . Riot Helmet by American Body Armor -High impact resistant plycarbonate shell of RT-1006 N&& and have a reinforced neck protector. -Molded visor to allow maximum peripheral vision

T K \ o o O

with added face and eye protection

4.8.20. liquids and acids. -Mask to accommodate a gas mask. -Lower neck coverage. t

-. -- -. - - % t i n g e r Replacement Charger i / 4.8.22. 1 Product Number 75 103

j i

-

..

1 Stinger Replacement Battery Stick i 1 4.8.23. . Product Number 75 175 i i I

Extended Price

j -Three helmet aerators for maximum ventilation. I -Permanent molded face shield with positive face lock up or down. -Helmet cannot weigh more than 2lb-1002.

Each j $ 9 5q

1 Streamlight Flashlight with Chargers: Stinger 1 -AC/DC Fast chargers fp-p

I ! $ 15% ! Each $ I 1

! I Stinger ~ e ~ l a c e m e i t ~ u l b 4-8-24. i Product Number 75914

I 1 ---4 I Stinger Fast Charger l2OV Cord ( 4.8.25. Product Number 22665

- - -. - - -- . - Stinger Replacement Lamp Assembly I Product Number 75956 I $ I O ~ '

I Each $ \qGL 1

I I

Each

Bid MI-O9JAN12 Page December 22,201 1

$ \03b

4-8.27-

~ o l l i n ~ Measuring Wheel Device Make: Rolatape Model: MM30 3a-WRP i Product Number MM30 I $

81'" j

I TOTAL FOR SECTION 4.8.

Bid #01-09JAN12 Page December 22,2011

4.9.

lettering with safety catch.

4.9.1.

1 4.9.2.

-Hi-glo 7 point badge with full color. pp -.

H i 610 1 4.9.4. Hat Badge Blackington A2687W or ~ q u n l e b ~ d s a b lo $ a6s9O

MISCELLANEOUS UNIFORM EQUIPMENT

2 I

Engraved One Line Nameplate - 1 /2" Height 7- t-- I-- I

-Polished Gold I i -20 Spaces Per Line -Black Lettering

i -Clutch Back

Unit Price

Collar Brass Blackington #7MG o r Equal -State seal with clutch back fastener. -Hi-glo finish. Badges Blackington #748 or Equal

$ 7 '" Each ) $ 7 l0

20

10

r

$ 2 ~ b t 04 a -

1 Product name: Blackington Product Number: J 1

Qty

s 5Ba0

$ 57 5 -Hard stoned enamel seal and hard flowed enamel I $ 51 49 lettering with safety catch. I

Extended Price

I

I I 1 4.1 0 1 NYLON DUTY GEAR ! 1

- . . i i

! 4.9.6

I

1 I Nylon Duty Belt , , . ~ 4.10.1 IModel# g' \ a ~ & -

j Nylon or plain leatber Underbelt i I 1 -Plain leather finish velcro underbelt with full length ' 4'

I soft pile to mate with the outer belt lining. I Model # B<a-K It% t -

I Nylon Double Magazine Holders I -Side by side with hidden snap closure. I

/ id- 4.10.3 -Models that MUST be available: Glock Models 22, or $ \ b 10 $\bbz0

$ 1987" I 1

%bob I j ! ~ o d e l # 'R' I

k a r ~ h i f Bid #OI-O9JAN12 Page December 22,201 1

TOTAL FOR SECTION 4.9.

4.10.4 - -

4.10.5

- . - -

$

Nylon Single Hand Cuff Case -Hidden snap closure Model # eiOI& x-0 Safariland Nylon Glove Pouch~6004BL -Nylon construction v i s o & n u L d Z* -Black -Velcro or snap closure Model # . B

4010'6

- - - - mdca (i?ep\4Pw-Q -- -- - -t I

b t $ \ O

$sq' Nylon Belt Keepers I

-Packs of 4 -Hidden map enclosures i

20

12

$ d\a40

$lobqa


r

4.10.7

4.10.8

5 % lgf Renewal Period

5 % 2nd Renewal Period

4.1 1.9 -Hidden snap closure 10 S C- Model# @i& -- - -

- - - .- - - - -- Replacement Buckle for Nylon Belt

, - ~ o d 5 l # T R.6 C ~ r i - ts.hu ~uckd

Nylon ASP Collapsible Baton Holder - for 2 1 " baton -open top carrier -Clarino Finish Model# %0\35 Sidebreak Asp Baton Scabbard -For 2 1 " baton -Plain or basketweave finish -open top Model # Nylon Double Hand Cuff Case

5 % 3rd Renewal Period

4.12.1 If your company has an interactive web page capable of on-line order processing please provide web address:

$3(4c\31

4.13.a Will you honor the submitted prices for purchase by other entities in Boone County who participate in cooperative purchasing with Boone County, Missouri?

Yes i No 4.1 3.b Will you provide the County with a discount for any catalog items NOT specific to this contract?

12

10

yes If so, what percentage? du % 4.1 4. Delivery ARO: 7 - 3 5 w

$ 3 ~ \ 9 ~ ~

$ 3 ~ 2 ~ ~

4.15. The undersigned offers to furnish and deliver the articles o r services as specified a t the prices and terms stated and in strict accordance with the specifications, instructions and general conditions of bidding which have been read and understood, and all of which are made part of this order.

4.15.1. Authorized Representative (Sign By Hand):

4.1 5.2. Type or Print Signed Name: %bep+ c . b o d q

4.15.3. Today's Date: \ \*\\a


15


(FOR ALL AGWEMENTS IN EXCESS OF $5,000.00)

county of ChU Is9

state of MI, j&~//'' 1

My name is g b er 4 C. 1 am an authorized agent of M U r(; f nrg (Bidder). Thi~

business is enrolled and particiiates in a federal work authorization program for all employees working in connection with

services provided to the County. This b~~~iness does not knowingly employ any person that is an unauthorized alien in

connection wiib the services being provided Documentation of participativn in a federal work authoridon program is

attached hereto.

Furthermore, aIl subcontractors working on this cantract shaII affirmatively state in writing in their contracts that they

are not in violation of Section 285.530.1, shall not thereafter be in violation and submit a sworn affidavit under penally of

pejury that aU employees are lawfi~lly present in the United States.

P *but C. 'bod& Printed Name

Subscribed and sworn to before me this &day of AH&</ ,20&

BRANDON AMTOWER Notary Public Notary Seal

STATE OF MISSOURI Clay County

My Commission Expires: 6/27/2015 Commission # 11 206707

Bid #Ol-OBJAN12 p a p December 22,201 1

16


Pursuant to Section 208.009 RSMo, any person applying for or receiving any grant, contract, loan, retirement, welfare, health benefit, post secondary education, scholarship, disability benefit, housing benefit or food assistance who is over 18 must verify their l a m presence in the United States. Please indicate compliance below. Note: A parent or guardian applying for a public benefit on behalf of a child who is citizen or permanent resident need not comply.

-K1- I have provided a copy of documents showing citizenship or 1awfi.d presence in the United States. (Such proof may be a Missouri driver's license, U.S. passport, birth certificate, or immigration documents). Note: If the applicant is an alien, verification of l a m presence must occur prior to receiving a public benefit.



+ f.b- \ \ u \ \ l ? k t c .h= .*dq Applicant ' ~ i t e Printed Name

Bid #O1-O9JAN12 Page December 22,201 1

17



County of LA;/ )

I, the undersigned, bekg at Ieast eighteen years of age, swear upon my oath that I am either a United States citizen or am classified by the United States government as being IawfUlly admitted for permanent residence.

Date Signature

54a - 5% - b o v a ? o ~ t c- bud*? Social Security Number Printed Name or Other Federal ID. Number

On the date above written ,&!I/P~ fib dkdd appeared before me and swore that the facts contained in the foregoing affidavit are true acc er best knowledge, information and belief.

My Commission Expires: 6 /. 7/2 4 /5 BRANDON AMTOWER Notary Public Notary Seal

STATE OF MISSOURI Clay County

My Commission Expires: 61271201 5 Commission # 11 206707

Bid iYOI-09JAN12 Page December 22,201 1

18

(Please complete and return with Contract)



This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98 Section 98.5 10, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988, Federal Register (pages 19160- 192 1 1).


(1) The prospective recipient of Federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.


(i7ober\ C. ao4J-y Name and Title of Authorized ~e~kesentative

Bid #01-09JAN12 Page December 22,2011

19




Bid Data Bid Number: 01-09JAN12

Commodity Title: Law Enforcement Equipment Term & Supply


Bid Submission Address and Deadline Day / Date: MONDAY, JANUARY 09,2012

Time: 1:30 P.M. (Bids received after this time will be returned unopened)

Location 1 Mail Address: Boone County Purchasing Department Boone County Johnson Building 613 E. Ash, Room 109 Columbia, MO 65201

Directions: The Purchasing office is located on the Southeast comer at 7" Street and Ash Street. Enter the building fiom the south Side. Wheel chair accessible entrance is available.

Bid Opening Day / Date: MONDAY, JANUARY 09,2012

Time: 1:30 P.M. (Bids received after this time will be returned unopened)

Location / Address: Boone County Johnson Building Conference Room 613 E. Ash, Room 115 Columbia, MO 65201

Bid Contents 1 .O: Introduction and General Conditions of Bidding 2.0: Primary Specifications 3 .O: Response Presentation and Review 4.0: Response Form

Work Authorization Certification Debarment Form Certification of Individual Bidder Individual Bidder Affidavit Standard Terms and Conditions No-Bid Response Form

Bid #O1-O9JAN12 Page January 26,2012

1

Countv of Boone Purchasinn Department 1. Introduction and General Conditions of Bidding

INVITATION - The County of Boone, through its Purchasing Department, invites responses, which offer to provide the goods and/or services identified on the title page, and described in greater detail in Section 2. DEFINITIONS County - This term refers to the County of Boone, a duly organized public entity. It may also be used as a pronoun for various subsets of the County organization, including, as the context will indicate: Purchasing - The Purchasing Department, including its Purchasing Director and staff. Departrnent/s or OfJice/s - The County Departmentls or Officels for which this Bid is prepared, and which will be the end userls of the goods andor services sought. Designee - The County employeels assigned as your primary contactls for interaction regarding Contract performance. Bidder 1 Contractor 1 Supplier - These terms refer generally to businesses having some sort of relationship to or with us. The term may apply differently to different classes of entities, as the context will indicate. Bidder - Any business entity submitting a response to this Bid. Suppliers, which may be invited to respond, or which express interest in this bid, but which do not submit a response, have no obligations with respect to the bid requirements. Contractor - The Bidder whose response to this bid is found by Purchasing to meet the best interests of the County. The Contractor will be selected for award, and will enter into a Contract for provision of the goods andor services described in the Bid. Supplier - All businessls entities which may provide the subject goods andor services. Bid - This entire document, including attachments. A Bid may be used to solicit various kinds of information. The kind of information this Bid seeks is indicated by the title appearing at the top of the first page. A "Request for Bid" is used when the need is well defined. An "Invitation For Proposal" is used when the County will consider solutions, which may vary significantly from each other or from the County's initial expectations. Response - The written, sealed document submitted according to the Bid instructions. Bid Clarification - Questions regarding this Bid should be directed in writing, preferably by fax or e-mail, to the Purchasing Department. Answers, citing the question asked but not identieing the questioner, will be distributed simultaneously to all known prospective Bidders. Note: written requirements in the Bid or its Amendments are binding, but any oral communications between County and Bidder are not. Bidder Responsibility - The Bidder is expected to be thoroughly familiar with all specifications and requirements of this Bid. Bidder's failure or omission to examine any relevant form, article, site or document will not relieve them from any obligation regarding this Bid. By submitting a Response, Bidder is presumed to concur with all terms, conditions and specifications of this Bid. Bid Amendment - If it becomes evident that this Bid must be amended, the Purchasing Department will issue a formal written Amendment to all known prospective Bidders. If necessary, a new due date will be established. Award - Award will be made to the Bidder(s) whose offer(s) provide the greatest value to the County from the standpoint of suitability to purpose, quality, service, previous experience, price, lifecycle cost, ability to deliver, or for any other reason deemed by Purchasing to be in the best interest of the County. Thus, the result will not be determined by price alone. The County will be seeking the least costly outcome that meets the County needs as interpreted by the County. The County reserves the right to aware to one or multiple respondents. The County also reserves the right to not award any item or group of items if the goods and/or services can be obtained from cooperative MMPPC or other governmental contracts under more favorable terms. Contract Execution - This Bid and the Contractor's Response will be made part of any resultant Contract and will be incorporated in the Contract as set forth, verbatim. Precedence - In the event of contradictions or conflicts between the vrovisions of the documents

Bid #Ol-O9JANl2 Page

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January 26,2012

comprising this Contract, they will be resolved by giving precedence in the following order: 1) the provisions of the Contract (as it may be amended); 2) the provisions of the Bid; 3) the provisions of the Bidder's Response.

1.6. Compliance With Standard Terms and Conditions - Bidder agrees to be bound by the County's standard "boilerplate" terms and conditions for Contracts, a sample of which is attached to this Bid.

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January 26,2012

Countv of Boone Purchasina Department 2. Primary Specifications

2.1. Items To Be Provided - Boone County, hereafter referred to as "County", proposes to contract with an individual(s) or organization(s), hereinafter referred to as "Contractor" for a Term and Supply contract for the furnishing and delivery of Law Enforcement Equipment as specified herein.

2.1.1. Quantity -All orders shall be placed on an "as needed basis". The County does not guarantee a minimum volume for purchases under a prospective contract. The estimates provided on the Response Form are for informational and evaluation purposes only and do not constitute a guarantee of usage. In addition, the County reserves the right to purchase law enforcement equipment from other vendors when the County deems the purchase necessary.

2.2. Contract Duration - The contract shall be effective from Date of Award through December 3 1, 2012. This contract is subject to renew annually for three (3) additional one (I) year periods following expiration of the first contract period.

2.2.1. The unit prices for the items identified on the Response Form shall remain fixed for the identified original contract period. If the County exercises the option for renewal, the contractor shall agree that the prices for the items listed on the Response Form shall not increase by more than the maximum percent proposed on the Response Form.

2.2.2. If renewal percentages are not provided, then prices during any renewal period shall be the same as during the original contract period.

2.3. Contract Extension - The County Purchasing Director may exercise the option to extend the contract on a month-to-month basis for a maximum of six (6) months from the date of termination if it is deemed to be in the best interest of Boone County.

2.4. Contract Documents - The successful bidder(s) shall be obligated to enter into a written contract with the County within 30 days of award on contract forms provided by the County. If bidders desire to contract under their own written agreement, any such proposed agreement shall be submitted in blank with their bid. County reserves the right to modify any proposed form agreement or withdraw its award to a successful bidder if any proposed agreement contains terms and conditions inconsistent with its bid or are unacceptable to county legal counsel.

2.5. Pricing - All prices shall be as indicated on the Response Form. The County shall not pay nor be liable for any other additional costs including but not limited to: taxes, packing, handling, shipping and freight, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc. Additionally, the County shall not be subject to any minimum order quantities or total prices.

2.5.1. All prices shall be FOB Destination, freight prepaid and allowed. This shall mean that the contractor bears all insurance costs and responsibilities for transporting the items, and the cost of freight, delivery, shipping, etc. must be built into the unit cost of the item. The County shall not pay freight, etc. in addition to the price of the item.

2.6. Replacement Of Damaged Product- The contractor shall be responsible for replacing any item received in damaged condition at no cost to the County. This includes all shipping costs for returning non-functional items to the contractor for replacement.

2.7. Minimum Order Quantity- The contractor shall not impose a minimum order quantity for any item listed in the contract or otherwise available to the County.

2.8. Products Availability And Limitations- The contractor shall agree to provide law enforcement equipment on an as needed, if needed basis as ordered. The contractor shall agree that the contractor may not cancel any item from the list of items unless the manufacturer has discontinued that item. The contractor must communicate the manufacturer discontinuation of any product under the contract to the Boone County Purchasing Department. In such instances, the contractor shall work with the Purchasing Department to identify and implement alternative options that shall maintain or reduce costs associated with the replacements while maintaining established quality levels.

2.9. Billing And Payments- Invoices shall be submitted to the Boone County Sheriffs Department at the following address: 2121 County Drive, Columbia, MO 65202. Payment will be made within 30 days from receipt of an accurate monthly statement.

2.10. Return Of Goods- County may cancel any purchase at any time for a full credit. 2.11. Product Substitutions- Due to standardization requirements at the Boone County Sheriff


Department, Bidders shall bid as specified herein. For items listed no substitutions will be considered unless otherwise specified. Items for which substitutions will be considered will be specified with the words, or equallequivalent, in reference to an item or brand substitution that is equal in function and ability to the specific item listed, as well all items for which substitutions will be considered. Bidders proposing to furnish items other than specified must submit complete descriptive literature with each substitute item bid. Bids received without descriptive literature are subject to rejection.

2.12. Award - The County's preference is to award to one (1) single vendor, however, if it is more cost effective to award by group, the County may choose to award to multiple vendors. Award(s) will be made based on best overall value for the County.

2.13. Samples - The County reserves the right to request samples after bids are opened and before the award is made. When samples are requested, they must be furnished free of charge. Each individual sample must be labeled with the bidder's name and manufacturer's brand name and number.

2.14. Designee - Boone County Sheriffs Department, 2121 County Drive, Columbia, MO 65202. 2.15. Bid Clarification - Any questions or clarifications concerning bid documents should be addressed to

Tyson Boldan, Buyer, 6 13 E. Ash, Room 109, Columbia, Missouri 6520 1. Telephone (573) 886- 4392 Fax (573) 886-4390, E-mail: [email protected].

Bid #01-09JAN12 Page

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January 26,2012

Countv of Boone Purchasinp Department 3. Response Presentation and Review

3.1. Response Content - In order to enable direct comparison of competing Responses, you must submit your Response in strict conformity to the requirements stated here. Failure to adhere to all requirements may result in your Response being disqualified as non-responsive. All Responses must be submitted using the provided Response Sheet. Every question must be answered and if not applicable, the section must contain "NIA" or "No Bid". Manufacturer's published specifications for the items requested shall be included with the response.

3.2. Submittal Of Responses - Responses MUST be received by the date and time noted on the title page under "Bid Submission Information and Deadline". NO EXCEPTIONS. We are not responsible for late or incorrect deliveries from the US Postal Service or any other mail carrier.

3.2.1. Submittal Package - Submit, to the location specified on the title page, three (3) complete copies of your Response in a single sealed envelope, clearly marked on the outside with your company name and return address, the proposal number and the due date and time.

3.2.2. Advice of Award - A Bid Tabulation of responses received as well as Award status can be viewed at www.showmeboone.com.

3.3. Bid Opening - On the date and time and at the location specified on the title page under "Bid Opening", all Responses will be opened in public. Brief summary information from each will be read aloud.

3.3.1. Removal from Vendor Database - If any prospective Bidder currently in our Vendor Database to whom the Bid was sent elects not to submit a Response and fails to reply in writing stating reasons for not bidding, that Bidder's name may be removed from our database. Other reasons for removal include unwillingness or inability to show financial responsibility, reported poor performance, unsatisfactory service, or repeated inability to meet delivery requirements.

3.4. Response Clarification - We reserve the right to request additional written or oral information from Bidders in order to obtain clarification of their Responses.


3.5. Evaluation Process - Our sole purpose in the evaluation process is to determine from among the Responses received which one is best suited to meet the County's needs at the lowest possible cost. Any final analysis or weighted point score does not imply that one Bidder is superior to another, but simply that in our judgment the Contractor selected appears to offer the best overall solution for our current and anticipated needs at the lowest possible cost.

3.5.1. Method of Evaluation - We will evaluate submitted responses in relation to all aspects of this Bid. 3.5.2. Acceptability - We reserve the sole right to determine whether goods andor services offered are acceptable

for our use. We also reserve the right to request samples of any andor all equivalent products bid in order to ensure comparative quality between those items and the name brand items specified on Attachment A.




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Countv of Boone Purchasina Devartment 4. Response Form

4.1. Company Name:

4.2. Address:

4.4. Phone Number:

4.5. FaxNumber:


4.6.1. ( ) Corporation ( ) Partnership - Name ( ) IndividuaVProprietorship - Individual Name ( ) Other (Specify)

1 PRICING I I

4.7. LEATHER ACCESSORIES

Item #

I 4.7.1- -Clarino finish ' -Double lined full length hook lining Velcro. Model # 94-XX-9 (XX = SIZE)

4.7.2.

Model) Security Holster Safariland SS3

Extended Price Product Description Duty Belt Safariland #94

Underbelt Safariland #99 -Velcro underbelt with full length soft pile to mate with the outer belt lining. - Clarino finish on reverse side

4'7.3

Model # 99-XX-9 (XX = SIZE)


Unit Price

I Model # 6360-X-XX (Depending On Weapon Make,

Safariland Model 6360 Holster w/ALS level III -Clarino Finish -Models that MUST be available: Glock Models 22, or 23 for right or left handed duty

1 -Clarino Finish

Qty

$

4.7.4.

4-7-5-

-Models that MUST be available: Glock Models 22, or 23 - for right or left handed duty Model # SS3 070-X-XX (Depending on Weapon Make, Model) Double Magazine Holders Safariland #77-83-9HS -Clarino or Hi-Gloss Finish -Side by side with hidden snap closure. -Gould &Gouldrich -Models that MUST be available: Glock Models 22, or 23.

Taser Cartridge "Dump Pouch" I

- Clarino or high gloss finish -Double OverNnder Black Hardware -Stallion DTC3 Model # DTC3 Taser X-26 Holster -With Tek-lok adapter, Right and Left Hand -Blade Tech X26 Model # 44952 OR 44953

Single Hand Cuff Case -Clarino or Hi-Gloss Finish -Hidden snap closure -Gould &Gouldrich Model # H583CL

Glove Pouches Safariland 33 -Velcro closure -Clarino Finish Model # 33-9V

Belt Keepers-Safariland 62-9HS .Packs of 4 ,Clarino or hi-gloss finish ,Hidden snap enclosures

@ace Holder Gould & Goodrich Open top Carrier lH549 Clarino Finish Sizes IV dodel # H549 CL

LSP Collapsible Baton Holder1 Stinger Holder for 2 1 " baton open top carrier Clarino Finish Gould & Gouldrich /iodel# H550-2 1 CL iidebreak Asp Baton Scabbard For 2 1 " baton Clarino finish apen top 4odel# BA 164 BLK CL

1" ASP Expandable Batons F21B 4odel# ASP F2 1 B

Bid #O1-O9JANI2 Page January 26,2012

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Poly Stinger Holder Safariland #306-11-9 -Works for the 5.1 1 Light for Life 300

Flashlight Ring Safariland #730-9 - Works for the 5.1 1 Light for Life 400 $



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January 26,2012

4.8. MISCELLANEOUS EQUIPMENT 1 Unit Price Qty I Extended Price

Radio Holders: Porta Clips -Models that MUST be available include: Porta Clip model #MXATT for Motorola Portable Radio models XTS2500, PR1500;

Pepper Spray - ~ a b e z ~ 5 2 ~ ~ ~ 1 0 10% I Oleoresin Capsicum series -Saber MK-3

Pepper Spray - Saber RED 52CFT30 10% Oleoresin Capsicum series -Saber MK-4

Handcuffs Smith and Wesson Model #I00 -Double locking mechanism.

Pepper Spray - Saber RED 92H2060 10% Oleoresin Capsicum series -Saber MK-9

-All Steel -2 Keys per set MUST be provided Model #SW350103

$

Leg Irons Smith and Wesson Model #I900 - Double locking mechanism - Oversized cuff to fit ankles - 14" chain - Heavy steel with nickel finish - 2 Keys per set MUST be provided Model# KR-S&W-350 12 1

Belly Chain Smith and Wesson Model #I800 - Nickel - Double Lock Capability - 27 oz. 10.9 " circumference - Comes with hand cuff - 2 Keys per set MUST be provided Model # 350109


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January 26,2012

Item #

4.8.9.

Product Description 5.11 "Light for Life" UC3.400 Flashlight wl charger -LED light source -270 Peak lumens w/ dual stream and strobe modes -90 second charging -Default programming mode

Unit Price

S

Extended Price

$

Rechargeable Magcharger Flashlight: Mag-Lite Magcharger -30,000 candle power adjustable beam. -Constructed of aircraft aluminum. -AC/DC

I

Product Number RX 1 0 1 9

5.11 "Light for Life" PC3.300 Flashlight wl charger -LED light source -200 Peak lumens wl dual stream and strobe modes

Magcharger Replacement Battery Stick Product Number ARXX075

I I I I I

I Magcharger Replacement Halogen Lamp 4.8.13. Product Number LR0000 1 ~ I

1 I I I

1 Magcharger Replacement Lens

4.8.15.

Magcharger Replacement Charging Cradle Product Number ARXX025

Each

Cyalume Lightstick Flares -Hi-intensity 30 minute flares. -Identify Quantity per Case - 100 Product Number Red - 9-08089, yellow-9-08087

Magcharger Replacement Lamp Reflector Product Number 108-104 $

Case

$


11

- 12 Hour flares.

Product Number Red-9-08012, yellow 9-08014, green 9-0801 1

1 Extended Price Unit price 1 Qty ~

4-8- 9-

Stinger Replacement Charger Product Number 75 103

Latent Finger Print Kit: Sirchie Search I1 Kit o r Equivalent: #177L. Product Number 177L

4.8.20.

4.8.21.

Stinger Replacement Battery Stick Product Number 75 175

Each

Riot Helmet by American Body Armor -High impact resistant polycarbonate shell of RT- 1006 and have a reinforced neck protector. -Molded visor to allow maximum peripheral vision with added face and eye protection against flammable liquids and acids. -Mask to accommodate a gas mask. -Lower neck coverage. -Three helmet aerators for maximum ventilation. -Permanent molded face shield with positive face lock up or down. -Helmet cannot weigh more than 21b-1002. Streamlight Flashlight with Chargers: Stinger -AC/DC Fast chargers Product Number 75024

Each

Stinger Replacement Bulb Number 759 14

$

$

---

$

I I I I I

1 Stinger Replacement Lamp Assembly

$

4-8-25.

4-8-26. Product Number 75956 I I

10

Stinger Fast Charger i 2 0 ~ Cord Product Number 22665

Bid #O1-O9JAN12

4.8.27-

Page

12

Rolling Measuring Wheel Device Make: Rolatape Model: MM30 Product Number MM30

January 26,2012


Bid #01-09JAN12 Page January 26,2012

13

Collar Brass Blackington #7MG or Equal

Badges Blackington #748 or Equal

4.9.2. ~ -Hard stoned enamel seal and hard flowed enamel lettering with safety catch.

4.9.

-Hard stoned enamel seal and hard flowed enamel lettering with safety catch. ' $ 10

-Hi-glo 7 point badge with full color.

Hat Badge Blackington A2687W or Equal

MISCELLANEOUS UNIFORM EQUIPMENT

1 -Hi-glo 7 point badge with full color. 1 Wallet Badge Blackington #748 or Equal

Engraved One Line Nameplate - 112" Height -Polished Gold -20 Spaces Per Line -Black Lettering -Clutch Back Product name: Blackington Product Number: J 1

-

Each

Unit Price

NYLON DUTY GEAR

Qty

4.9.6

Nylon or plain leather Underbelt -Plain leather finish velcro underbelt with full length soft pile to mate with the outer belt lining.

Extended Price

~ o d e l # Nylon Double Magazine Holders -side by side with hidden snap closure. -Models that MUST be available: Glock Models 22, or 23.

$ TOTAL FOR SECTION 4.9. $

1 4.10.4 1 -Hidden snap closure

Model # Nylon Single Hand Cuff Case

Model # Safariland Nylon Glove Pouch 4600-4BL -Nylon construction -Black -Velcro or snap closure

I

' -packs of 4 -

-Hidden snap enclosures I 1 Model # i


1 Model # Nylon Belt Keepers

-

Nylon ASP Collapsible Baton Holder - for 2 1 " baton

4.1 0.7 -open top carrier 1 -Clarino Finish

-k Asp Baton Scabbard

I Model # I

4.10.8 -For 2 1 " baton -Plain or basketweave finish -open top Model # Nylon Double Hand Cuff Case

4.1 1.9 -Hidden snap closure +-------- Nylon Holster for Stinger Flashlight

$ $

4.10.11 1 Replacement Buckle for Nylon Belt Model #


1 4 10 12 1 TOTAL FOR SECTION 4.10 1.. 1 %

% 1" Renewal Period

$

~ $

% 2"* Renewal Period

% 3rd Renewal Period

10

4.12.1 If your company has an interactive web page capable of on-line order processing please provide web address:

$

4.13.a Will you honor the submitted prices for purchase by other entities in Boone County who participate in cooperative purchasing with Boone County, Missouri?

Yes No 4.13.b Will you provide the County with a discount for any catalog items NOT specific to this contract?

If so, what percentage? YO 4.14. Delivery ARO:

4.15. The undersigned offers to furnish and deliver the articles or services as specified at the prices and terms stated and in strict accordance with the specifications, instructions and general conditions of bidding which have been read and understood, and all of which are made part of this order.

4.15.1. Authorized Representative (Sign By Hand):

4.15.2. Type orprint SignedName:

4.1 5.3. Today's Date:


15


(FOR ALL AGREEMENTS IN EXCESS OF $5,000.00)

County of )

)SS State of 1

My name is . I am an authorized agent of (Bidder). This

business is enrolled and participates in a federal work authorization program for all employees working in connection with

services provided to the County. This business does not knowingly employ any person that is an unauthorized alien in

connection with the services being provided. Documentation of participation in a federal work authorization program is

attached hereto.

Furthermore, all subcontractors working on this contract shall affirmatively state in writing in their contracts that they

are not in violation of Section 285.530.1, shall not thereafter be in violation and submit a sworn affidavit under penalty of

pe jury that all employees are IawfUlly present in the United States.

Affiant Date

Printed Name

Subscribed and sworn to before me this day of ,20__.

Notary Public


16

January 26,2012


Pursuant to Section 208.009 RSMo, any person applying for or receiving any grant, contract, loan, retirement, welfare, health benefit, post secondary education, scholarship, disability benefit, housing benefit or food assistance who is over 18 must verifL their lawful presence in the United States. Please indicate compliance below. Note: A parent or guardian applying for a public benefit on behalf of a child who is citizen or permanent resident need not comply.






17

January 26,2012


State of Missouri )SS.

County of

I, the undersigned, being at least eighteen years of age, swear upon my oath that I am either a United States citizen or am classified by the United States government as being lawfUlly admitted for permanent residence.

Date Signature

Social Security Number or Other Federal I.D. Number

Printed Name

On the date above written appeared before me and swore that the facts contained in the foregoing affidavit are true according to hisher best knowledge, information and belief.

Notary Public


Bid #O1-O9JAN12 Page . January 26,2012

18

(Please complete and return with Contract)



This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98 Section 98.5 10, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988, Federal Register (pages 19 160- 1 92 1 1).


(1) The prospective recipient of Federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded fiom participation in this transaction by any Federal department or agency.


Name and Title of Authorized Representative

Signature Date


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January 26,2012

Boone County Purchasing 613 E. Ash, Room 109 Columbia, MO 6520 1


Phone: (573) 886-4392 - Fax: (573) 886-4390





Do not include Federal Excise Tax or Sales and Use Taxes in bid process, as law exempts the County from them.

The delivery date shall be stated in definite terms, as it will be taken into consideration in. awarding the bid.

The County Commission reserves the right to cancel all or any part of orders if delivery is not made or work is not started as guaranteed. In case of delay, the Contractor must notify the Purchasing Department.


9. Failure to deliver as guaranteed may disqualify Bidder from hture bidding.





14. The County, from time to time, uses federal grant funds for the procurement of goods and services. Accordingly, the provider of goods and/or services shall comply with federal laws, rules and regulations applicable to the hnds used by the County for said procurement, and contract clauses


required by the federal government in such circumstances are incorporated herein by reference. These clauses can generally be found in the Federal Transit Administration's Best Practices Procurement Manual - Appendix A. Any questions regarding the applicability of federal clauses to a particular bid should be directed to the Purchasing Department prior to bid opening.

15. In the event of a discrepancy between a unit price and an extended line item price, the unit price shall govern.

16. Should an audit of Contractor's invoices during the term of the Agreement, and any renewals thereof, indicate that the County has remitted payment on invoices that constitute an over-charging to the County above the pricing terms agreed to herein, the Contractor shall issue a refund check to the County for any over-charges within 30-days of being notified of the same.


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January 26,2012


Boone County Purchasing 613 E. Ash, Room 109 Columbia, MO 65201





If you would like to FAX this "No Bid" Response Form to our ofice, the FAX number is (573) 886- 4390.

Bid: 01-09JANl2 - Law Enforcement Equipment Term & Supply

Business Name: -

Address:

Telephone:

Contact:

Date:



22

January 26,2012


STATE OF MISSOURI February Session of the January Adjouimed Term. 20 12




Now on this day the County Commission of the County of Boone does hereby approve amendment number one to 28-24JUN I1 - Towing Service with Tiger Towing. It is further ordered the Presiding Commissioner is hereby authorized to sign said amendment.

Done this 9th day of February, 20 12.

k4$l/e Daniel K. At ill

ATTEST:

c-

Clerk of the County Commission ~ i s t r i c t I Commissioner


Boone County Purchasing Melinda Bobbitt, CPPB 6 13 E. Ash Street, Room 1 10 Director Columbia, MO 65201

Phone: (573) 886-4391 Fax: (573) 886-4390

MEMORANDUM

TO: Boone County Commission FROM: Melinda Bobbitt, CPPB DATE: February 2,201 2 RE: Amendment Number One - 28-24JUN11 - Towing Service - Tiger

Towing

Contract 28-24JUNll- Towing Service with Tiger Towing of Columbia, Missouri was approved in commission on July 26,20 1 1. The attached amendment adds a No Tow Trip Fee of $35.00 and dolly of a vehicle when providing a standard tow of $30.00.

This is a County-wide Term and Supply contract used primarily by Public Works and Sheriff Department.

cc: Bid File Greg Edington, PW Chad Martin, Sheriff


Commission Order: a ~ S - U I

CONTRACT AMENDMENT NUMBER ONE PURCHASE AGREEMENT FOR

TOWING SERVICES TERM AND SUPPLY

The Agreement 28-24JUNll dated July 26,201 1 made by and between Boone County, Missouri and Tiger Towing for and in consideration of the performance of the respective obligations of the parties set forth herein, is amended as follows:

1. Add the following services to the contract:

$35.00 - No Tow Trip Fee (e.g. car in ditch with dead battery. Tiger Tow wenches out the car then jump starts the battery).

$30.00 -Dolly a vehicle while providing a standard tow

2. Except as specifically amended hereunder, all other terms, conditions and provisions of the original agreement shall remain in full force and effect.


TIGER TOWING

title @"-

APPROVED AS


ATTEST:

<Me C- Wendy o or en, County Clerk

AUDITOR CERTIFICATION In accordance with RSMo 50.660, I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising from this contract. (Note: Certification of this contract is not required if the terms of this contract do not create a measurable county obligation at this time.)

County Wide Term & Supply # O 2 / 6 3 ' / / L -R/o &Z<,, 4 re n u c9+ : d d

Y w


f -

0 1 / ; 0 / 2 0 1 2 MON 1 5 : 5 5 FAx 5 7 3 8 8 6 1 3 9 0 BOONE COUNTY PURCA*ING

-

Boone County Purchasing

613 R Ash Sfmet, Room 110 C6lumbiE4, MO fs201

MeIfnda Bobbitr, CPPB Phone: (573) 8864391 Dlrtxwr Pax: (573) 886-4390

E-mail: mbobbiibaonwmtylno.org

Tiger Towing Ath: David DeBates 414 Nebraska Avenue Cohmbia, MO 65201

Dear Mr. DeBatas:

Could you please provide a quote for the following so that wn oan posJibly mend ~ ~ f l t ~ a c t 28-24SUNlI - T~wlng SerVica~,

-& S a q ~ ' No Tow Trip Pee (e.g.. a car in a ditch wilh a dead bttery. You wench out the car and jump start the battery).

30-'* Doliylng B vehlda while providing a stnndad tow

Sincerely, .

Melinda Bobbitt; CPPB Director ofhhasing


- STATE OF MISSOURI February Session of the January Adjourned Term. 20 12

County of Boone } e .



Now on this day the County Commission of the County of Boone does hereby approve amendment number two to 53-091VOV10 - Regulatory Signs with Osburn Associates Inc., and Custom Products Corp. It is further ordered the Presiding Commissioner is hereby authorized to sign said amendment.

Done this 9'" day of February, 2012.

ATTEST:

5.M-o Wendy f ~ o r e n Clerk of the County Commission

~ a r e n b. Miller District I Commissioner



60 1 E. Walnut, Room 209 Columbia, MO 65201

Phone: (573) 886-4392 Fax: (573) 886-4390

MEMORANDUM

TO: Boone County Commission Tyson Boldan FROM:

, , DATE: February 2,2012 l a ,

RE: Amendment #2 - 53-09NOV10 - ~e~ula&@"Si~ns - contracts with Osbum Associates, Inc. and Custom Products Corp

Contract 53-09NOV10 - Regulatory Signs was approved by commission for award to IBIS Tek, Osbum Associates, Custom Products Corp and J&A Traffic Products on commission order 16-201 1. Amendment #1 was created when IBIS Tek did not wish to renew and the products on their contract were distributed by low bid to the three remaining contracts, approved on commission order 9-20 12..

The attached amendment adds some additional signs to the contracts with Custom Products Corp and Osbum Associates.

Invoices fiom this term and supply contract will be paid fiom department 2040 - PW Maintenance/Operations, account 26600 - Street/Traffic/Construction Signs. $75,000 is budgeted for 20 12.

cc: Bid File


Commission Order: 53-09 I 0

CONTRACT AMENDMENT NUMBER TWO PURCHASE AGREEMENT FOR

REGULATORY SIGNS TERM AND SUPPLY

The Agreement 53-09NOV10 dated January 13,201 1 made by and between Boone County, Missouri and Osburn Associates, Inc. for and in consideration of the performance of the respective obligations of the parties set forth herein, is amended as follows:

1. Add to contract the following items through December 3 1,2012:


Sign SIZE PRICE EACH


4.8.2.32

4.8.2.34

4.8.2.42

4.8.2.43

4.8.2.45

OSBURN ~SSOCIATES, MC. BOONE COUNTY, MISSOURI

by Ir title \14


$8.18

$8.18

$25.56

$12.27

$5.46

ADVISORY SPEED XX MPH

DEAD END (WITH ARROW SCHOOL CROSSING SCHOOL CROSSING SCHOOL

N&</u*- Wendy f ~ o r e n , County Clerk

18x18

36x8 30x30 24x18 24x8

AUDITOR CERTIFICATION In accordance with RSMo 50.660, I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising from this contract. (Note: Certification of this contract is not required if the terms of this contract do not create a measurable county obligation at this

Commission Order: 5b~ lZ -

CONTRACT AMENDMENT NUMBER TWO PURCHASE AGREEMENT FOR

REGULATORY SIGNS TERM AND SUPPLY

The Agreement 53-09NOV10 dated January 13,20 1 1 made by and between Boone County, Missouri and Custom Products Corp for and in consideration of the performance of the respective obligations of the parties set forth herein, is amended as follows:

1. Add to contract the following items through December 3 1,2012:

4.8.1 Sign SIZE PRICE EACH

4.8.1. i 1 STOP 1 36x36 1 $32.99

1 4.8.1.2 1 STOP I 30x30 1 $23.23

4.8.1.3 1 YEILD 1 36x36 ( $16.47 I I I


4.8.2.49


OBJECT HAZARD MARKER (DOUBLE FACED)

CUSTOM PRODUCTS CORPORATION BOONE COUNTY, MISSOURI

by c title Bid. M?q/

APPROVED, AS TO FORM: ATTEST:

a dd-3JZac- - Wendy S. floren, County Clerk

AUDITOR CERTIFICATION In accordance with RSMo 50.660, I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising from this contract. (Note: Certification of this contract is not required if the terms of this contract do not create a measurable county obligation at this time.)


STATE OF MISSOURI February Session of the January Adjourned Term. 20 12




Now on this day the County Commission of the County of Boone does hereby approve the surplus disposal of the items listed in the attached memorandum.

Done this 9"' day of February, 20 12

ATTEST:

- - Wendy m o r e n Clerk of the County Commission

Presid)ng Copmissioner

Akccl+ Skip Elkin District I1 Commissioner

Boone County Purchasing David Eagle Office Specialist


Phone: (573) 886-4394

MEMORANDUM

TO: Boone County Commission FROM: David Eagle RE: Computer and Peripheral Surplus Disposal DATE: February 3,2012

The Purchasing Departments requests permission to dispose of the following list of surplus PC & Peripheral equipment through Mid-MO Recycling. Mid-MO Recycling will pick up our surplus on pallets for no charge. They are a Sate of Missouri, DNR Level One recycling center. No computer items are land-filled. Purchasing will obtain a Certificate of Destruction, and we will let them know that we want everything recycled, not reused so nothing ends up in the landfill.

Description Make Condition of Asset Serial #

1.

2.

3.

4.

I I I I 1 ~ ~ DATED 5.

I I I I I I I

6. ( NO 1 CRT MONITOR 1 I S710 1 OLD AND OUT-

14445

14710

14446 BLACK TOWER I OLD AND OUT-

I I TAG I I I I I 1 DATED

-- 14451 BLACK TOWER

14257

- BLACK TOWER PC BLACK TOWER PC

DATED - OLD AND OUT-

OLD AND OUT- DATED OLD AND OUT- DATED

PC FAX MACHINE

7. NO TAG

8. ( NO

I 1 TAG 1 1 I 1 DATED 1 MONITOR I 9.

CANNON

CRT MONITOR

CRT MONITOR TAG 1 NO I CRT MONITOR

10.

~:\PU\Surplus\blank memo 7.doc

~~~~~

S711

S7 12

12.

DATED OLD AND OUT-

OLD AND OUT- DATED OLD AND OUT-

S713

I

NO TAG

12449

DATED OLD AND OUT-

BOX OF CORDS WITHOLD MICE

CRT

I

OLD AND OUT- DATED

PC COMPAQ DESKPRO EP

VERY OLD

COMPUTER ClNKNOWN MICE - 12

COMPUTER UNKNOWN KEYBOARDS -

TWO TAPE FLEX-PAK UNKNOWN RACKS MAG STAR PC GATEWAY E3600 UNKlVOWN

17. 13463 17"CRT GATEWAY EV700 MONITOR

OPTIPLEX UNKNOWN 1' 1 z:: GX260 1 1 1 OPTIPLEX UNKNOWN GX260

18.

19.

20.

I I I I I

2 3 . 13790 I PC I DELL 1 OPTIPLEX UNKNOWN

13770

13771

13772

( 26.) 15584 1 LAPTOP 1 HP NW9440 NOTEBOO I UNKNOWN 1 1

24.

25.

PC

PC

PC

14330 19" LCD SHARP LLT19DI-B UNKNOWN MONITOR

17792 17" LCD HP L 1740 CJNKNOWN MONITOR

15477 17" LCD HP L 1740 UNKNOWN

13793

13794

27.

MONITOR 13853 19" LCD DELL ULTASHA UNKNOWN

DELL

DELL

DELL

1 MONITOR I I 1 1

PC

PC

14805

COMPAQ SERIES UNKNOWN 4020 pp

6880 TERMINAL IBM 3477 UNKNOWN TWnVAX

OPTIPLEX GX260 OPTIPLEX GX260

OPTIPLEX GX260

cc: Caryn Ginter, Auditor 1 Surplus File

CJNKIVOWN

UNKlVOWN

UhTKNOWN

DELL

DELL

17" LCD MONITOR

~:\PU\Surplus\blank memo 7.doc

OPTIPLEX GX260

OPTIPLEX GX260

HP

UNKNOWN

UNKNOWN

K L 1740 UNKNOWN


613 E. Ash Street Columbia, MO 65201

Phone: (573) 886-4394

MEMORANDUM TO: Boone County Commission FROM: David Eagle RE: Surplus Disposal DATE: February 3,20 12

The Purchasing Departments requests permission to dispose of the following list of surplus equipment by auction on GovDeals or by destruction of whatever is not suitable for auction.

1.

THEY WERE REMOVED FROM

I I I I I I

Asset # NO TAG

2. ( N O ( TWO ALPHA I WORKED WHEN 1

3.

Description

1 4.

5.

FOUR DRAWER FILE CABINET

I

NO TAG

6. C713

BLACK - LEGAL SIZE

Make

4160

4162


CORDLESS OFFICEPHONE

16627

BLACK - LEGAL 1 SIZE

Model

MP49D PLUS KEY IS 1 BROKEN

CALCULATOR

SECRETARIAL CHAIR SECRETARIAL

CANNON

NORSTA R

POOR O R 1 CHAIR CAMERA

Condition of Asset

SERVICE DOESN'T WORK

9.

1 ACCESSORIES 1

Serial #

KODAK

10.

S:\PU\Surplus\blank memo 6.doc

EASY SHARE

I

NO TAG

NO TAG

11.

DOESN'T

I


GRAY - LETTER SIZE

BAR CODE PRINTER AND

I

NO TAG 1 E r i E

TLP2844Z

CANON

GOOD

~~~~~~

MP210 GOOD

12.

MACHINE 12-SLOT GRAY GOOD

SORTER 1 8 X 2 8 X FAIR

13.

I I I I I I

16.) 13263 1 SHREDDER 1 FELLOW 1 1 FAIR

NO

NO

1 FAIR

TAG MACHINE ADDING TWO COLOR

17.

GOOD

COMPET QS - ( GOOD ADDING

NO TAG

18.

19.

BOOKCASE

EXPRESS SHARP

14 MISC. SHELVES1 DESKTOPS

20.

NO TAG

NO TAG

8436

22.

23.

24.

I I


I

7 STACKABLE CUSHIONED CHAIRS TWO DRAWER FILE CABINET

25.

65"X 20" WOODEN DESK

I

HON

NO TAG

NO TAG

NO TAG

2 LOCKIN GFILE DRAWER S

LOWER METAL CHELF

WOODElV DESKON WHEELS FOUR SHELF WOODEN COMPUTER CART SIX SHELF WHITE WOODEN

BOOKCASE

NO ARMS

FAIR

pp

-- NO TAG

I

FAIR

FAIR

2 LOCKING SMALL DRAWERS

r WOODEN CHAIR (VINYL SEAT)

FAIR

25" LONG 18 112 " DEEP 30 55" TALL

72" TALL 30" WIDE 12" DEEP

FAIR

GOOD

WORKSTATIO N DESKTOP

GOOD

GOOD

---- FAIR

---- GOOD

TWO SHELF WHITE WOODEN BOOKCASE

cc: Caryn Ginter, Auditor Surplus File

28 %" HIGH 30"WIDE 12" DEEP

p-

31.

32.


27.

NO TAG

NO TAG

NO TAG

FRONT LOADER WASHING MACHrNE FLAGPOLE WITH STAND


34" WIDE 60" LONG 30" TALL 48" LONG 12" WIDE

28.

29.

WHIRLP OOL

28 %" HIGH 30"WIDE 12" DEEP

BOOKCASE 37" TALL WITHGLASS ~ ~ TOP

NO TAG

--

GHW9150PW 1

DESK WITH GLASSTOP

WORKS BUT hTEEDS COSTLY REPAIR

POOR

SEVEN DRAWER S

NO TAG

CSS4910523

THREE SHELF WOODEN


61 3 E. Ash Street Columbia, MO 65201

Phone: (573) 886-4394

MEMORANDUM TO: Boone County Commission FROM: David Eagle RE: Surplus Disposal DATE: February 3,201 2

The Purchasing Departments requests permission to dispose of the following list of surplus equipment by auction on GovDeals or by destruction of whatever is not suitable for auction.

I Asset / Description / Make ( Model 1 Condition of Asset Serial # 1 # 1 NO CALCULATOR CANNON MP49D PLUS KEY IS TAG BROKEN NO TWO ALPHA WORKED WHEN TAG PAGERS THEY WERE

REMOVED FROM SERVICE

NO CORDLESS NORSTA TAG OFFICEPHONE R

DOESN'T WORK

1 1 1 CHAIR I 1 I I 1 5. / 4 162 ( SECRETARIAL I

I I

6.

7.

FOUR DRAWER r n L L G q -

16627

8.

GRAY - LETTER SIZE

160

CHAIR CAMERA

4485

11. NO ADDING CANON MP210 GOOD TAG MACHINE


10.

C : \ D O C U M E - ~ \ A D M I N I - ~ \ L O C A L S - ~ \ T ~ ~ ~ \ X P ~ ~ ~ ~ ~ ~ ~ \ ~ ~ ~ ~ ~ memo 6.doc 1

KODAK

FOURDRAWER FILE CABINET

C7 13

NO TAG

EASY SHARE

BLACK - LEGAL SIZE i

I

DOESN'T WORK

BLACK - LEGAL SIZE

BAR CODE PRINTER AND ACCESSORIES

TLP2844Z GOOD

EXPRESS 1 3 . ( N O ADDING SHARP

12.

12-SLOT GRAY

SORTER

27 10 ADDING

NO TAG

19. NO I

TWO DRAWER FAIR 1 TAG FILE CABINET

ADDING MACHINE

15.

16.

17.

18.

DRAWER

--

SMALL DRAWERS

CORPOR ATE

6187

13263

NO TAG

NO TAG

TWOCOLOR

CUSHIONED CHAIRS

END TABLE

SHREDDER

14 MISC. SHELVES1 DESKTOPS 7 STACKABLE

2 1.

GOOD

22.

' TAG WOODEN COMPUTER

1 8 X 2 8 X 23

FELL0 W S

HON

6522

1 CHELF

NO TAG

18 112 " DEEP 30 W TALL

NO ARMS

FIVE SHELF BOOKCASE

25" LONG

TAG j 12" DEEP 1

I

FAIR -I-- FAIR

FAIR

I

WOODEN LOWER DESKON 1 METAL

FAIR

WHITE WOODEN BOOKCASE

!

GOOD 1

S

FAIR

C : \ D O C U M E - ~ \ A D M I N I - ~ \ L O C A L S - ~ \ T ~ ~ ~ \ X P ~ ~ ~ ~ ~ ~ ~ \ ~ ~ ~ ~ ~ memo 6.doc

72" X 30"

2 5 . NO , TAG L ,

FAIR

WOODEN CHAIR (VINYL SEAT)

FAIR

L

26. GOOD 1

27. GOOD 1

NO TAG

I

NO TAG WHITE

1 WOODEN

1 1 TAG I GLASS TOP I DRAWER 1 60" LONG 1 I


1 28.

28 ?4" HIGH 30"WIDE 12" DEEP

-- 28 %" HIGH 30"WIDE 12" DEEP

I BOOKCASE NO I DESK WITH

1 29. 12" WIDE 37" TALL

1 TAG

SEVEN

NO WOODEN BOOKCASE WITH GLASS

cc: Caryn Ginter, Auditor Surplus File

34" WIDE

THREE SHELF

30.

I

31.

32.

C : \ D O C U M E - ~ \ A D M I N I - ~ \ L O C A L S - ~ \ T ~ ~ ~ \ X P ~ ~ ~ ~ ~ ~ ~ \ ~ ~ ~ ~ ~ memo 6.doc 3

FAIR

TOP WORKSTATIO NDESKTOP

NO TAG

S

FAIR

I

NO FRONT

TAG I LOADER WASHING

30" TALL 48" LONG

WHIRLP OOL

NO TAG

GOOD

MACHINE FLAGPOLE WITH STAND

GHW9 150PW 1 WORKS BUT NEEDS COSTLY REPAIR

POOR

CSS49 10523



Phone: (573) 886-4394

TO: Boone County Commission FROM: David Eagle RE: Computer and Peripheral Surplus Disposal DATE: February 3,20 12

The Purchasing Departments requests permission to dispose of the following list of surplus PC & Peripheral equipment through Mid-MO Recycling. Mid-MO Recycling will pick up our surplus on pallets for no charge. They are a Sate of Missouri, DNR Level One recycling center. No computer items are land-filled. Purchasing will obtain a Certificate of Destruction, and we will let them know that we want everything recycled, not reused so nothing ends up in the landfill.

OLD AND OUT-

OLD AND OCTT- PC DATED

1.

2.

1 6. ;'JG CRT MONITOR 1

Asset # 14445

14710

5.

OLD AND OUT- DATED

14257

Serial # Description

BLACK TOWER PC BLACKTOWER

- 7.

I 1 TAG 1 I I 1 DATED 1 MONITOR I

FAXMACHINE

8.

9. ,

NO TAG

Condition of Asset

OLD AND OUT- DATED OLD AND OUT-

Make

CANNON

NO TAG NO

10.

Model

OLD AND OUT- DATED

CRT MONITOR

M i 8 6 3

C : \ D O C U M E - ~ \ A D M I N I - ~ \ L O C A L S - ~ \ T ~ ~ ~ \ X P ~ ~ ~ ~ ~ S ~ \ ~ ~ ~ ~ ~ memo 7.doc

CRT MONITOR

CRT MONITOR

NO TAG

12.

----

MICE PC

S7 12

S713

BOX OF CORDS WITH OLD

12449

S711

OLD AND OUT- DATED OLD AND x OUT-

DATED

HP

OLD AND OUT- DATED

PC

DC5700 NON- WORKING

(DESKPRO COMPAQ EP

VERY OLD 7

1 3 . NO 1 COMPUTER 1 UNKNOWN 17

1 I TAG I RACKS I MAGSTAR 1 I 1 1

T A G

15.

MICE-12

COMPUTER 14. pp

NO TAG

NO

16.

I I I I I I

18.1 13770 1 PC 1 DELL I OPTIPLEX I UNKNOWN

KEYBOARDS- ~ ~ --

17.

LINKNOWN

6 TWO TAPE

13457

13463

19.

1 DELL

FLEX-PAK 1

PC

GX260 DELL OPTIPLEX

UNKNOWN

I I

17" CRT MONITOR GATEWAY

EV7OO

13771

UNKNOWN

GATEWAY

LINKNOWN

20. I 13772

OPTIPLEX I GX260

I I I I I I I

25.1 13794 1 PC I DELL I OPTIPLEX / UNKNOWN

PC

ppp

UNKNOWN

23.

24.

I I I - I

26.1 15584 1 LAPTOP 1 HP NW9440 1 NOTEBOO 1 UNKNOWN

E3600

PC DELL OPTIPLEX

UNKNOWN

DELL

UNKNOWN

13790

13793

29. 17792 17" LCD 1 1 MONITOR

27.

28.

1 30 .15477 I17"LCD ( L1740 1 UNKNOWN I I

GX260 OPTIPLEX GX260

PC

PC

UNKNOWN

14805

14330

I

31.

32.

33.

cc: Caryn Ginter, Auditor / Surplus File

C : \ D O C U M E - ~ \ A D M I N I - ~ \ L O C A L S - ~ \ T ~ ~ ~ \ X P ~ ~ ~ ~ ~ S ~ \ ~ ~ ~ ~ ~ memo 7.doc

DELL

DELL

17"LCD MONITOR 19"LCD MONITOR

I L

OPTIPLEX GX260 OPTIPLEX GX260

13853

NO TAG 6880

/ TWINAX XI-

HP

SHARP

MONITOR 19"LCD MONITOR SERVER

TERMINAL

K L1740

LLT19D 1 -B

UNKNOWN

UNKNOWN

DELL

COMPAQ

IBM

ULTASHA RP SERIES 4020 3477

UNKNOWN

UNKNOWN

UNKNOWN

BOONE COUNTY RECEIVED

REQUEST FOR DISPOSALJTRANSFER OF COUNTY PROPERT FP 2 3 2011

DATE : September 20,201 1 FIXED ASSET TAG NUMBER: w B t o o N E 'OUNPl 2 4 3 w - - .

DESCRIPTION: ., _ _ _ _ 7 .- -

REQUESTED MEANS OF DISPOSAL: Surplus

OTHER INFORMATION: These items are located in the basement of the Alternative Sentencing Center and need to be picked up from there.

CONDITION OF ASSET: old and outdated items

REASON FOR DISPOSITION: old and outdated items

COUNTY / COURT IT DEPT. (circle one) DOES (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: Immediately

WAS ASSET PURCHASED WITH GRANT FUND IF YES, ATTACH DOCUMENTATION SHOWIN DISPOSE OF ASSET.

DEPARTMENT: Circuit Court .................................................................................... AUDITOR ORIGINAL PURCHASE DATE 3 / / I / B P ~ RECEIPT INTO 1/40-383.5'--

ORIGINAL COST b@z, GRANT FUNDED (YM) d GRANT NAME

ORIGINAL FUNDING SOURCE 273 1 '76 FUNDING AGENCY DOCUMENTATION ATTACHED (YM)

ASSET GROUP / 603 TRANSFER CONFIRMED

COUNTY COMMISSION 1 COUNTY CLERK




INDIVIDUAL

TRADE AUCTION SEALED BIDS

EXPLAIN , K A - /WJ , ~ ~ c ~ & / I ~

COMMISSION ORDER NUMBER ~ ~ - Z C I Z

DATE APPROVED CZ/q/=


REQUEST FOR DISPOSALITRANSFER OF COUNTY PROPERT $IEP 2 3 20H

DATE : September 20,201 1 FIXED ASSET TAG NUMBER: 1$7i0 ROONE COUNTY AUDlTOfi

DESCRIPTION: Black Tower, PC .. --.A- __--------- ,





COUNTY 1 COURT IT DEPT. (circle one) DOES (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer


WAS ASSET PURCHASED WITH GRANT FUND IF YES, ATTACH DOCUMENTATION SHOW

DEPARTMENT: Circuit Court .................................................. AUDITOR ORIGINAL PURCHASE DATE q14/m J RECEIPT INTO

ORIGINAL COST It 083.90 GRANT FUNDED (YN) d GRANT NAME

ORIGINAL FUNDING SOURCE 9787 % FUNDING AGENCY DOCUMENTATION ATTACHED (Y/N)

ASSET GROUP 160.3 TRANSFER CONFIRMED





INDIVIDUAL


DATE APPROVE

SIGNATURE [<cv i i c t l S c ~ ~ r c ~ ~ i h


REQUEST FOR DISPOSALITRANSFER OF COUNTY PROPERT VP 2 3 20H

DATE : September 20,201 1 FIXED ASSET TAG NUMBER: J.W& R90NE COllNTY AUDITOR

DESCRIPTION: Black Tower, PC - . .- -,







WAS ASSET PURCHASED WITH GRANT FUNDING? YES a IF YES, ATTACH DOCUMENTATION SHOWING DISPOSE OF ASSET.

DEPARTMENT: Circuit Court

AUDITOR "b' ORIGINAL PURCHASE DATE 3 / RECEIPT INTO j]@ 733~'

ORIGINAL COST / ,6!?3,4& GRANT FUNDED (YIN) d GRANT NAME

ORIGINAL FUNDING SOURCE a731 % FUNDING AGENCY DOCUMENTATION ATTACHED ( Y N )

ASSET GROUP 1463 TRANSFER CONFIRMED





INDIVIDUAL


COMMISSION ORDER NUMBER 5 7 - 2 g l ~

DATE APPROVE

SIGNATURE- f l c \ i s c t l \ c l ~ [ c i : i h~ .


REQUEST FOR DISPOSAL/TRANSFER OF COUNTY PROPERT PP 2 3 2011

DATE : September 20,2011 FIXED ASSET TAG NUMBER: ' /w R'30NE CCUblTY AUDITOR

DESCRIPTION: Black Tower. - f(,







WAS ASSET PURCHASED WITH GRANT FUNDING? YES IF YES, ATTACH DOCUMENTATION SHOWING FUNDING DISPOSE OF ASSET.

DEPARTMENT: Circuit Court ...................................................... ................................. AUDITOR ORIGINAL PURCHASE DATE 3 h / ~ 0 0 4 RECEIPT INTO // $6 ~ , 3 g 3 5-

ORIGINAL COST & d ~ ~ & GRANT NAME

d GRANT FUNDED (Y/N)

ORIGINAL FUNDING SOURCE 3-73 / % FUNDING AGENCY DOCUMENTATION ATTACHED (Y/N)

ASSET GROUP LhO.3 TRANSFER CONFIRMED





INDIVIDUAL


~ T H E R EXPLAIN /M 1 d -,P@ A Ly &../- / f l

COMMlSSiON ORDER NLlMBER S ~ - Z G ) Z

DATE APPROVED Z.


REQUEST FOR DISPOSALITRANSFER OF COUNTY PROPERT q P 2 3 2011

DATE : September 20,201 1 FIXED ASSET TAG NUMBER: - 14 ~7 RnONE COUNTY AUDITOR

DESCRIPTION: , Canon fax machine, -





COUNTY I COURT IT DEPT. (circle one) DOES (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer


WAS ASSET PURCHASED WITH GRANT FUND1 IF YES, ATTACH DOCLTMENTATION SHOWING FUNDING DISPOSE OF ASSET.

DEPARTMENT: Circuit Court ...................................................... ALIDITOR ORIGINAL PURCHASE DATE / 4 3 / / . a 3 RECEIPT INTO

ORIGINAL COST 999'- GRANT FUNDED (Y/N) /I/ GRANT NAME

ORIGINAL FUNDING SOURCE 2787 % FUNDING AGENCY DOCUMENTATION ATTACHED (Y/N)

ASSET GROUP /60/ TRANSFER CONFIRMED .............................................................................................................................. COUNTY COMMISSION I COUNTY CLERK




INDIVIDUAL --

TRADE AUCTION S E A L E D BIDS

DATE APPROVED 2

SIGNATURE- -


REQUEST FOR DISPOSALITRANSFER OF COUNTY PROPERT V P 2 3 2011

DATE : September 20,2011 FIXED ASSET TAG NUMBER: A P O N f yc n/ ?L cOLlNP/ AUDITOR

DESCRIPTION: . . . --, ,,.. ,.. .,,. ._--._- , CRT monitor -57/,3


OTHER MFORMATION: These items are located in the basement of the Alternative Sentencing Center and need to be picked up from there.



COUNTY 1 COURT IT DEPT. (circle one) DOES (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer


WAS ASSET PURCHASED WITH GRANT FUND IF YES, ATTACH DOCUMENTATION SHOWIN DISPOSE OF ASSET.

DEPARTMENT: Circuit Court J / I /

AUDITOR ORIGINAL PURCHASE DATE

ww RECEIPT INTO //90 -. 3 / 3 1

ORIGINAL COST GRANT FUNDED (YM) d GRANT NAME

ORIGINAL FUNDING SOURCE -- 7 % FUNDING AGENCY DOCUMENTATION ATTACHED (Ym)

ASSET GROUP TRANSFER CONFIRMED .............................................................................................................................. COUNTY COMMISSION / COUNTY CLERK




INDIVIDUAL


COMMlSSlON ORDER NUMBER 57-ZC~Z DATE APPROVED

SIGNATURE-~


REQUEST FOR DISPOSALITRANSFER OF COUNTY PROPERT VP 2 3 2011

DATE : September 20,2011 FIXED ASSET TAG NUMBER: NO* R W N E COUNTY AUDITOR

DESCRIPTION: . . _ -- - - . . -. , , ,,, , ,- ---- CRT monitor 57 / 1







WAS ASSET PURCHASED WITH GRANT FUNDING? YES @ IF YES, ATTACH DOCUMENTATION SHOWING DISPOSE OF ASSET.

DEPARTMENT: Circuit Court .................................................................................... AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO / / 40 -3 g 33'

ORIGINAL COST GRANT FUNDED ( Y N ) h/ GRANT NAME

ORIGINAL FUNDING SOURCE '7 % FUNDING AGENCY DOCUMENTATION ATTACHED (Y/N)

ASSET GROUP TRANSFER CONFIRMED





INDIVIDUAL


-&HER EXPLAIN , /&&L& /-

COMl~ISSION ORDER NUMBER g 7 - Z ~ ' z

DATE APPROVED c /q / l 5

SIGNtZTURE ~ ~

I < c \ l\i.tl $cl'l"llllcl I


REQUEST FOR DISPOSALITRANSFER OF COUNTY PROPERT gP 2 3 2011

DATE : September 20,201 1 FIXED ASSET TAG NUMBER: AIL/ N -. ROONE COUNTY AUDITOR

DESCRIPTION, _ . . _ CRT monitors, - '5 7 /





COUNTY / COURT IT DEPT. (circle one) DOES (circle one) WISH TO TRANSFER THIS ITEM FOR ITS O W USE (this item is applicable to computer


WAS ASSET PURCHASED WITH GRANT FUND1 IF YES, ATTACH DOCUMENTATION SHOWING FUNDING

DEPARTMENT: Circuit Court ...................................................... -------------------------- AUDITOR ORIGINAL PURCHASE DATE - RECEIPT INTO i / ? o - - 3 ~ 3s'

ORIGINAL COST GRANT FUNDED (YM) d GRANT NAME

ORIGINAL FUNDING SOURCE ? %FUNDING AGENCY DOCUMENTATION ATTACHED (YN) -

ASSET GROUP TRANSFER CONFIRMED ------------------------------------------------------------------------------------------------------------------------------ COUNTY COMMISSION / COUNTY CLERK



LOCATION WITHIIi DEPARTMENT

INDIVIDUAL


A T H E R EXPLAIN

COMMISSION ORDER NUMBER- 57-2012

DATE APPROVED

SIGNATURE- -- I<c\ i<cc l S~.plc 11ihcr I . 2


REQUEST FOR DISPOSALJTRANSFER OF COLTNTY PROPERT FP 2 3 2011

DATE : September 20,2011 FIXED ASSET TAG NUMBER: Ne d g RflONE COlINTY AUDITOR

DESCRIPTlON: CRT monitor s7/3





COUNTY 1 COURT 1T DEPT. (circle one) DOES (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer


WAS ASSET PURCHASED WITH GRANT FUNDING? YES IF YES, ATTACH DOCUMENTATION SHOWING FUNDING

DEPARTMENT: Circuit Court ...................................................... AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO 1/90 - 3 8 3 J-

ORIGINAL COST GRANT FUNDED (Y/N) d 7 GRANT NAME

ORIGINAL FUNDING SOURCE ' % FUNDING AGENCY DOCUMENTATION ATTACHED (YIN)






RVDIVIDUAL


COMMISSION ORDER NUMBER S~-ZOIZ

DATE APPROVED

SIGNA-I-I~JRE. I ( c \ i \ c t l Y c p ~ i c ~ ~ i h c ~ I 2 0


REQUEST FOR DISPOSALJTRANSFER OF COUNTY PROPERT PP 2 3 2011

DATE : September 20,201 1 FIXED ASSET TAG NUMBER: p\ld/v6 BnONE COLINTY AUDITOR

DESCRIPTION: . .__ - . box of cords with old mice





COUNTY 1 COURT IT DEPT. (circle one) DOES (circle one) W S H TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer


WAS ASSET PURCHASED WITH GRANT FUNDING? YES @

DEPARTMENT: Circuit Court

AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO / / 4 ~ --,383<

ORIGINAL COST 7 GRANTFUNDED(YM) /J I GRANTNAME

ORIGINAL FUNDING SOURCE % FUNDING AGENCY DOCUMENTATION ATTACHED (YM)






INDIVIDUAL


ATHER -- EXPLAIN /@id -.,eO A Lq ~ j b h

COMMISSION ORDER NUMBER 57-~~12 DATE APPROVED

SIGNATLIRE ~

l ?cv i \~x i S C I ~ I C I : ~ I ~ L ~ I I ?(

BOONE COUNTY .-

REQUEST FOR DZSPOSAL/TRANSFER OF COUNTY PROPERTY

DATE : September 20,201 1 FIXED ASSET TAG NUMBER: 0001 5863

DESCRIPTION HP DC5700 PC WORKSTATION

REQUESTED MEANS OF DISPOSAL: SELL

OTHER INFORMATION:

RECEIVED SEP 2 1 2011

BOONE 4 COUNTY AUDlTOR

CONDITION OF ASSET: MEMORY & HARD DRIVE REMOVED

REASON FOR DISPOSITION: NON-WORKING

COUNTYICOURT IT DEPT. (circle one) DOESIDOES NOT (circle one) WIS T R W FOR ITS OWN-m is a P w i / DESIRED DATE FOR ASSET REMOVAL T o STORAGE: AS 5aon d 3 ,083~;dL. 1. /,h&c 2 ~ . WAS ASSET PURCHASED WITH GRANT FUNDING? Y- IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: AUDITOR i / r 0 SIGNATURE

u AUDITOR

ORIGINAL PURCHASE DATE &/"I/-.? RECEIPT INTO- //q6 - 58%- ORIGINAL COST 7 e . a ORIGINAL FUNDING SOURCE 2 7 . 3 TRANSFER CONFIRMED ASSET GROUP /&6.3





INDIVIDUAL


COMMISSION ORDER NUMBER m - m / Z DATE APPROVED R h / l ~

--

Roger 6. Wilson Government Center 801 East Walnut, Room 221 Columbia. MO 65201-4890 Phone (573) 886431 5 Fax (573) 8864322

RECEIVED BOONE COUNTY OCT I 8 2011

DATE : October 14,20 1 1 FIXED ASSET TAG NUMBER: 000 12449

DESCRIPTION COMPAQ DESKPRO EP PC WORKSTATION


OTHER INFORMATION:

CONDITION OF ASSET: HARD DRIVE & MEMORY REMOVED

REASON FOR DISPOSITION: VERY OLD - NO LONGER NEEDED

WAS ASSET PURCHASED W ~ T H GRANT FUNDING? YE@ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMlSSlON TO DISPOSE OF ASSET.

DEPARTMENT: INFORMATION TECHNOLOGY i,70 SIGNATURE ----------------------------------------------------------------------------- AUDITOR

ORIGINAL PURCHASE DATE 7 / . . / . 0 b ORIGINAL COST;; 37/. @ -- ORIGINAL FUNDING SOURCE $731' ASSET GROUP /@,3

RECEIPT MTO / / q ~ -3 g 3 c

TRANSFER CONFIRMED





INDIVIDUAL


&HER EXPLAIN /td-,/3 1 / - ~ ~ +

COMMISSION ORDER NUMBER 57-z__ DATE APPROVED ~ / q // z

SIGNATURE

Roger B. Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 886-4315 Fax (573) 886-4322

BOONE COUNTY REQUEST FOR DISPOSALITRANSFER OF COUNTY PROPERTY

i .- \ 1-..

DATE : /) *3/-/) FIXED ASSET TAG NUMBER:

DESCRIPTION. 5 RECEIVED

OCT 3 1 2011 REQUESTED MEANS OF DISPOSAL: R~JNTY AUDITOR OTHER INFORMATION:

CONDITION OF ASSET: Ltrtkn&~n

REASON FOR DISPOSITION: 110 / ~ n e/ nrrdpd. 9 DOES I ~ D O E S NOT R A N S ~ ITEM

to c o m e n l y )

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: &&A 43p351gk ~/;;.te/ R ddm

WAS ASSET PURCHASED WITH GRANT FUNDING? OYES & IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION T O DISPOSE OF ASSEr .

DEPARTMENT: z T SIGNATURE ........................................................................................ ................................... AUDITOR ORIGINAL PURCHASE DATE

*---- RECEIPT INTO / I 70 --%3<

ORIGINAL COST 7 GKANT FUNDED(YM) d GRANT NAME - .--

OKIGINAL FUNDING SOURCE %FUNDING AGENCY DOCLlMENTATION ATTACHED (Y/N)

ASSET GROUP -- TRANSFER CONFIRMED .............................................................................................................................. COUNTY COMMISSION / COUNTY CLERK


-- TRANSFER DEPARTMENT NAME NUMBER

LOCATION W ITHlN DEPARTMENT

INDIVIDUAL


,/HER EXPLAIN n>d*h~ ,& wcbe l

-

z&l z/ DATE APPROVED

SIGNATURE

S:\ALLMUDITOK\Accounting Forms\Fixed Asset Disposal.doc

BOONE COUNTY REQUEST FOR DISPOSALITRANSFER O m O U N T Y PROPERTY

DATE: / b 3)jJ FIXED ASSET TAG NUMBER:

DESCRIPTION: RECf IVED REQUESTED MEANS OF DISPOSAL:

OTHER I N FORMATION:

CONDITION OF ASSET: Dnkmdn BOONE COllhlTY AUDITQR

./

REASON FOR DISPOSITION: & f d d . COUNTY / COURT IT DEPT. (check one) TO TRA-TEM FOR ITS -tern is applicable

DESIRED DATE FOR ASSET REMOVAL TO STORAGE:/^ dmfl d 5 pdd 5ibh - x ~ / , h f ~ / WAS ASSET PURCHASED WITH GRANT FUNDING? OYES & IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: L-T SIGNATURE

AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO )/90 - 3 6 3<

ORIGINAL COST GRANT FUNDED (Y/N) d

ORIGINAL FUNDING SOURCE

-

7 GRANTNAME %FLNDING AGENCY DOCUMEN~A~I~NATTACHED (YR\I)

ASSET GROUP TRANSFER CONFlRMED ............................................................................................................................. COUNTY COMMISSION / COUNTY CLERK


-- TRANSFER DEPARTMENT NAME NUMBER


INDIVlDUAL --


A~~~~ EXPLAIN- / $ $ ~ d - ,&Q

' 0 " COMMISSION ORDER NuMBER>~-zG~c

DATE APPROVED *4//7_

S:\ALL\AUDITOR\Accounting Forms\Fixed Asset Disposal.doc


DATE: / D y / # / ) FIXED ASSET TAG NUMBER: /ZIO zqj DESCRIPTION: p/&kk f195fd[ %e 2 kJ

4~ 3 - A RECEIVED REQUESTED MEANS OF DISPOSAL: OC% % 1 2011

OTHER INFORMATION: ROONE COLINTY AUDITOR

CONDITION O F ASSET:

REASON FOR DISPOSITION: nu nerdpd. one) W-E R THIS ITEM

FO

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: d d ~ n a3 p ~ ~ s j 6 . k -z~/int~{ WAS ASSET PURCHASED WITH GRANT FUNDING? OYES & IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: zT SIGNATURE ..................................................................... AUDITOR ORIGINAL PURCHASE DATE RECEIPT LNTO / I @ - 3 8 3 ~ ~

ORIGINAL COST 7 GRANT FUNDED (YM) f i , GRANTNAME


ASSET GROUP TRANSFER CONFIRMED .............................................................................................................................. COUNTY COMMISSION I COUNTY CLERK




INDIVIDUAL


&HER EXPLAIN

COMMISSION ORDER NUMBER 57--~a77,

DATE APPROVED- Z / y / / z -

SIGNATURE

S:\ALL\AUDITOR\Accounting Forms\Fixed Asset Disposal.doc

BOONE COUNTY REQUEST FOR DISPOSAL/TRANSFER OF COUNTY PROPERTY

DATE : November 8,201 1 FIXED ASSET TAG NUMBER: 000 13457

DESCRIPTION GATEWAY E3600 PC WORKSTATION

RECEIVED

REQUESTED MEANS OF DISPOSAL: SELL RIQNE C N N T Y .AUDITOR

OTHER INFORMATION:

CONDITION OF ASSET: CASE & MOTHERBOARD ONLY

REASON FOR D[SPOSITION: NO LONGER NEEDED

COUNTYICO -IT DEPT. (circle one) DOESIDOES T R A N Y T E M F W T S OWN W E @ ? E m is applic- equipment on1

DESIRED DATE FOR ASSET REMOVAL T o S T O R A G E : A ~ 5 8 ~ ~ 4 5 pd55ih&

WAS ASSET PURCHASED WITH GRANT FUNDING? YESQ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: ASSESSOR 2 4 /o SIGNATURE

AUDITOR

ORIGINAL PURCHASE DATE _~//Qo> ORIGINAL COST / , f f&d.a

RECEIPT INTO 1/ 90 /38aY ORIGINAL FUNDING SOURCE 2 . 7 3 1 - TRANSFER CONFIRMED ASSET GROUP /&3 ............................................................................................................................ COUNTY COMMISSION I COUNTY CLERK




INDIVIDUAL


COMMISSION ORDER NUMBER 5 7 - 2 0 12

DATE APPROVED

SIGNATURE

Roger B. Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 8864315 Fax (573) 8864322


DATE : December 2,201 1 FIXED ASSET TAG NUMBER: 000 13463 RECEIVED DESCRIPTION GATEWAY EV700

MONITOR CRT 17 INCH

REQUESTED MEANS OF DISPOSAL: SELL HI8NE CQIINTY NDlTOR

OTHER INFORMATION:

CONDITION OF ASSET: NON-WORKING

REASON FOR DISPOSITION: REPLACEMENT

COUNTY1 RT IT DEPT. (ci ) DOESIDOES N circle one)MJSkHVT 6 item&mputer&l RANSFER THTSTEKFOR ITS

0

DESIRED DATE FOR ASSET REMOVAL TO STORAGE:^^ d5

WAS ASSET PURCHASED WITH GRANT FUNDING? YE- IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: FACILITIES & GROUNDS MTCE &/up

............................................................................................................................ AUDITOR

ORlGINAL PURCHASE DATE 7 1 j @/k90& RECEIPT INTO //% - / ?&%' ORIGINAL COST ), 03 ORIGINAL FUNDING SOURCE 273/ TRANSFER CONFlRMED ASSET GROUP //p A 3

COUNTY COMMISSION I COUNTY CLERK



LOCATION WITHlN DEPARTMENT

INDl VIDUAL


EXPLAlN

COMMISSION ORDER NUMBER- 9 -ZC 17

DATE APPROVED z/ , 4% SIGNATURE

Roger 6. Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 8864315 Fax (573) 8864322


DATE : December 2,20 1 1 FIXED ASSET TAG NUMBER: 00013770

DESCRIPTION DELL OPTIPLEX ~ ~ 2 6 0 RECEIVED PC WORKSTATION


OTHER INFORMATION: BOOM COUNTY AUDITOR



COUNTYICOU T DEPT. (circle one DOESIDOES NOT d m is a p p b u t e r equip*

ne) WISH TO-IS I T E ~ R ITS 0

DESIRED DATE FOR ASSET REMOVAL T o STORAGE:/$& g m d d p$ibb - ZJ Rhfer

WAS ASSET PURCHASED WITH GRANT FUNDING? YE@ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: RECORDER 60 SIGNATURE ................................................................ - AUDITOR

ORIGINAL PURCHASE DATE 3/1//a. d.3 RECEIPT INTO a 8 " ~ -3i-3 x4 ORIGINAL COST s&G?. k4 ORIGINAL FUNDING SOURCE a g o TRANSFER CONFIRMED ASSET GROUP /&a3





INDIVIDUAL


&HER EXPLAIN / % t l - ~ d A L y b ~ l y

DATE APPROVED 2 iq/( 7- SIGNATURE

Roger 6 . Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 886-4315 Fax (573) 886-4322


DATE : December 2 ,20 1 1 FIXED ASSET TAG NUMBER: 000 1377 1

DESCRIPTION DELL OPTIPLEX GX260 PC WORKSTATION


OTHER INFORMATION:

RECEIVED DEC' - 6 2015

BOONE COLINTY AUDITOR



COUNTY1 / y D O E = ; i r c l e on NSFER TH-R ITS 0 E (this item is a le to computer e

DESIRED DATE FOR ASSET REMOVAL T o s T o m G E d m r5 pi5;&& - %dm

PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: RECORDER i / bo SIGNATURE ........................................................................ AUDITOR

ORIGINAL PURCHASE DATE . 3 / / / / & ~ ) . ~ RECEIPT m T O Jgd8 c28%' ORIGINAL COST d, n 6.2. W 9 ORIGINAL FUNDING SOURCE 3760 TRANSFER CONFIRMED- ASSET GROUP / b 0\3




LOCATION WITHIN DEPARTMENT-

INDIVIDUAL


4 ' E R EXPLAIN d 4 WL AW

COMMISSION ORDER NUMBERD- 7~17-

DATE APPROVE

SIGNATURE

Roger 6. Wilson Government Center 801 East Walnut, Room 221 Columbia. MO 65201-4890 Phone (573) 886-4315 Fax (573) 886-4322


DATE : December 2,201 1 FIXED ASSET TAG NUMBER: 00013772



OTHER INFORMATION:

RECEIVED DEC - 6 2Q11

BOONE GOUNM AUDlTOR CONDITION OF ASSET: HARD DRIVE & MEMORY REMOVED


IT DEPT. (circl e ) DOES/DOES (circle o n e m TRANSFER T ~ F O R ITS o 'O-m i s ~ o r n p u t e ~ Y ) - DESIRED DATE FOR ASSET REMOVAL TO STORAGE:^^ 5497 45 poJstbh - ~ & , > k Xmsvn WAS ASSET PURCHASED WITH GRANT FUNDING? YE@

I

IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: RECORDER / ' /66 SIGNATURE

AUDITOR

ORIGINAL PURCHASE DATE 3/i, / . e Q 3 RECEIPT INTO ,2 Xbd - 3.$3< ORIGINAL COST j2002, gq ORIGFNAL FUNDING SOURCE 2744% ' TRANSFER CONFIRMED ASSET GROUP / h d 3





INDIVIDUAL


COMMISSION ORDER NUMBER J7-212 DATE APPROVED z/q/l-7. -

SIGNATURE

Roger 6. Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 8864315 Fax (573) 8864322


DATE : December 2,201 1 FIXED ASSET TAG NUMBER: 000 13773



OTHER INFORMATION:

RECEIVED DEC - 6 2011

BOONE COUNTY AUDITOR



C O X - ( c i r c l r N O s l e one) WISH T v THIS ITEfWWRTE 0 m is applicable t uter equipment

DESIRED DATE FOR ASSET REMOVAL T o sToRAGE:J9 ~ b o n * 5 ~

WAS ASSET PURCHASED WITH GRANT FUNDING? YE& IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: RECORDER 0 SIGNATURE .................................................................... AUDITOR

ORIGINAL PURCHASE DATE RECEIPT INTO Jg.L@ #-?%< ORIGINAL COST a do2 134 ORIGINAL FUNDING SOURCE TRANSFER CONFIRMED ASSET GROUP

COLlNTY COMMISSION / COUNTY CLERK


T R A N S F E R DEPARTMENT NAME NUMBER

LOCATION WITHW DEPARTMENT

INDIVIDUAL


COMMISSION ORDERNUMBER fl - 70(7*

DATE APPROVED '& SIGNATUR





REQUESTED MEANS OF DISPOSAL: SELL DEC - S 2811

OTHER INFORMATION: BOONE eouNY ALIDITOR

CONDITION O F ASSET: HARD DRIVE & MEMORY REMOVED


T (circle one) 7 R A N S F E R WIS THIS-S

DESIRED DATE FOR ASSET REMOVAL TO STORAGE:^^ SM, 45 b55;6/e - / % ~ J K ?m P WAS ASSET PURCHASED WITH GRANT FUNDING? YE@ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: RECORDER I , / & 0 SlGNATURE

AUDITOR

ORIGINAL PURCHASE DATE 3/11 /m83 RECEIPT INTO 28~0 -.3g,%" ORIGINAL COST 3' &&a. 89 ORIGINAL FUNDING SOURCE 2 780 TRANSFER CONFIRMED- ASSET GROUP /be'.3

COUNTY CONIMISSION / COUNTY CLERK




INDIVIDUALp


-'HER EXPLAIN 7&7 A ufb &, ( d -

COMMISSION ORDER NUMBER 5 7 - z 0 1 ~ DATE APPROVED "14 /l r SIGNATURE




DESCRIPTION DELL OPTIPLEX GX260 RECElVED

PC WORKSTATION Dk$' - G 'sJ

REQUESTED MEANS OF DISPOSAL: SELL BOClNE COUNTY AUDITOR OTHER INFORMATION:



THIS I T E M m S 0 USE (this ite -

k' DESIRED DATE FOR ASSET REMOVAL TO STORAGE: b5 & p & $ k - 2 7- / t '&f - WAS ASSET PURCHASED WITH GRANT FUNDING? YE@ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: RECORDER I' IC. a SIGNATURE

AUDITOR

.3/&/mo.3 ORIGINAL PURCHASE DATE RECEIPT INTO i 190-383.. ORIGlNAL COST /, A?/, g? ORIGINAL FUNDING SOURCE .J7-3 / ' TRANSFER CONFIRMED ASSET GROUP / h d 2

- -





INDIVIDUAL


T&iR EXPLAIN /?&!%L-'O /$eb{4+

COMMISSION ORDER NUMBER-, 5 7-26 IZ

DATE APPROVED

- Roger B. Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890

Phone (573) 886-4315 Fax (573) 8864322

BOONE COUNTY REQUEST FOR DISPOSAL/TMNSFER OF CO W T Y PROPERTY

DATE : December 2,201 1 FIXED ASSET TAG NUMBER: 000 1 3793

DESCRIPTION DELL OPTlPLEX GX260 PC WORKSTATION


RECEIVE €9 DEC - 6 20441

BOOhlE COUNTY AWDlTOR

OTHER INFORMATION:



IT DEPT. (circle one) D SIDOES NOT (cir e) WISH-SFER T H I ~ F O R ITS o 'O-rn is a p p l i d e q u i p m &

DESIRED DATE FOR ASSET REMOVAL TO STORAGE:R~ $&&& d5 p&;blb - zT h"f pam w

WAS ASSET PURCHASED WITH GRANT FUNDING? YE@ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET

DEPARTMENT: RECORDER !/ CO SIGNATURE ................................................................ AUDITOR

ORIGINAL PURCHASE DATE 3 / / i / . & 6 d 3 RECEIPT INTO //?8 -:3~%' ORIGMAL COST $LAG?, 89 ORIGINAL FUNDING SOURCE - 3 7 ' / + ~ 7 @ TRANSFER CONFIRMED ASSET GROUP /rbd 3





INDIVIDUAL


A/~;HER EXPLAIN-

COMM[SSION ORDER NUMBER ~ ~ - Z C I Z

DATE APPROVED e/s/l-t

SIGNATURE

Roger B. Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 886-431 5 Fax (573) 886-4322



DESCRIPTION DELL OPTIPLEX (3x260 PC WORKSTATlON


OTHER INFORMATION:

RECEIVED DEC -- C 2011

BOONE COUNTY AUDITOR CONDITION OF ASSET: HARD DRIVE & MEMORY REMOVED


CO-IT D F E S I D WISH TO T-S ITEM ~ e r n f S 0 USE (this item is cable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL T o STORAGE: Aj 5 4 m b5 pos~;b/e - Z T ~ ; D + ~ WAS ASSET PURCHASED W ~ T H GRANT FUNDING? YES IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: RECORDER //&0 SIGNATURE .................................................................... AUDITOR V

ORIGINAI. PIIRCHASE DATE 3//hLa 3 ORIGINAL COST a, o02.g~ ORIGINAL FUNDING SOURCE 373 i # 37&9 ASSET GROUP /La93

RECEIPT INTO // 5% .,/ 3 3'

TRANSFER CONFIRMED

-- --- --- ---- ----- ~ ---- ----





INDIVIDUAL


DATE APPROVED

SIGNATURE

Roger B. Wilson Government Center - 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 886-431 5 Fax (573) 886-4322


DATE : December 2,201 1

DESCRIPTION HP NW9440

FIXED ASSET TAG NUMBER: 0001 5584

RECEIVED LAPTOP NOTEBOOK DEC - 6 2011


OTHER INFORMATION: BOONE COblNlY AUDITOR

CONDITION OF ASSET: HARD DRIVE AND MEMORY REMOVED


COUNTY URT IT DE T. (circle one e one) WISJJJWHUNSFER T- &is i t e d l i c a b l e to=?=

FOR ITS 0 - WAS ASSET PURCHASED WITH GRANT FUNDING? YES@ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: COUNTY CLERK j/ 3 i SIGNATURE

AUDITOR

OR~CINAL PURCHASE DATE / ~ / J ~ ~ / J G ~ L RECEIPT INTO // 90 df3C ORIGINAL COST 2,4 ri? .. L!* ORIGINAL FUNDING SOURCE a7.3 / TRANSFER CONFIRMED ASSET GROUP 1 6 4.5





INDIVIDUAL

TRADE -- AUCTION SEALED BIDS

COMMISSION ORDER NUMBER \S7-a/t d l .

DATE APPROVED

SIGNATURE

Roger B. Wilson Government Center * 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 886-4315 Fax (573) 886-4322



DESCRIPTION HP L1740 MONITOR LCD 17 INCH


RECEIVED

OTHER INFORMATION:

CONDITION OF ASSET: NON-WORKlNG


efDOES/DOES NOT (circle one) WISH TO T-IS I T E ~ T S equip-

.b/ - ZT fi>+i( tp/bm DESIRED DATE FOR ASSET REMOVAL T o s T o R A G E : j $ 5 ~ d n a5 c

WAS ASSET PURCHASED WITH GRANT FUNDING? YE 1F YES, ATTACH DOCUMENTATION SHOWING FUND1 PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: ASSESSOR 2 O/ 0 SIGNATURE

AUDITOR I

ORIGINAL PURCHASE DATE a/l7/2ba<- RECEIPT INTO do/& -<*% ORIGINAL COST 3 8 , ou ORIGINAL FUNDING SOURCE 27$3 TRANSFER CONFIRMED ASSET GROUP / b d 3




LOCATION WlTHlN DEPARTMENT

INDIVIDUAL


&ER ExPLAm

COMMISSION ORDER NUMBER 5-7-~/7 DATE APPROVE

SIGNATUR

Roger B. Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 886-4315 Fax (573) 886-4322

BOONE COUNTY RECEIVED DEC fl 3 2011

REQUEST FOR DISPOSAUTRANSFER OF COUNTY PRO RTY L&NE COUNTY AUDITOR DATE : December 13,20 1 1 FIXED ASSET TAG NUMBER: 00014330

DESCRIPTION SHARP LLT 19D I -B MONITOR LCD 19 INCH


OTHER INFORMATION:

CONDITION O F ASSET: NON-WORKING


COUNTYIC T IT DEPT. (circle one) DOESIDOES NOT (circle one-SFER T ~ R ITS O & t e m n o m P ~ ~ Y ) -

DESIRED DATE FOR ASSET REMOVAL TO STORAGE:^^ & ~ n 45 PD35;~6 - 3 7 pinfief &~r, r

WAS ASSET PURCHASED WITH GRANT FUNDING? YE IF YES, ATTACH DOCUMENTATION SHOWING FLlNDI PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: COUNTY CLERK ,, 3 2 SIGNATURE

AUDITOR

ORIGINAL PURCHASE DATE /2/3//200 ORIGINAL COST b92,97 ORIGINAL FUNDING SOURCE 377& ASSET GROUP / b o

RECEIPT INTO 3935<

TRANSFER CONFIRMED





INDIVIDUAL

TRADE AUCTION 1 -

SEALED BlDS

COMMISSION ORDER N U M B E R 5 7 - 2 1 I 7, DATE APPROVE

SIGNATURE



DATE : January 24,2012 FIXED ASSET TAG NUMBER: 000 17792

DESCRIPTION HP L1740 MONITOR LCD 17 INCH


RECEIVED JAN 2 4 2012


OTHER INFORMATION:

CONDITlON OF ASSET: NON-WORKING


C O T 7 o n r S N O T Y W I S H TO TRAN-IS ITEM FOR ITS O W SE (this ite applicable to co e r equipment only

IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION T O DISPOSE O F ASSET.

DEPARTMENT: SHERIFF 2 SIGNATURE -44 -----------------------------------------------------------------------------u-------------------------------------------- AUDITOR

ORlGINAL PURCHASE DATE 9/20 /ZOO< RECEIPT INTO //a - 3 8 r ORIGINAL COST 3L9.m ORIGINAL FUNDING SOURCE 273 / TRANSFER CONFIRMED ASSET GROUP /fa 3 ............................................................................................................................ COUNTY COMMISSION / COUNTY CLERK



LOCATtON WITHIN DEPARTMENT

INDIVIDUAL


&HER EXPLAIN A;-I b 42.9 ,A$ L+AW

COMMISSION ORDER NUMBER 57-2(712

DATE APPROVED /lz_

SIGNATURE

Roger B. Wilson Government Center 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 886-431 5 Fax (573) 8864322


DATE : January 24 ,20 12 FIXED ASSET TAG NUMBER: 0001 5477

DESCRIPTION HP L 1740 MONITOR LCD 17 INCH


RECEIVED JAN 2 4 2012


OTHER INFORMATION:

CONDITION OF ASSET: NON-WORKING


COL- l r n e ) D O E T l e one) W-NSFER -M FOR ITS OW SE (this item plicable to computer lpment only)

\

PERMISSION T O DISPOSE OF ASSET

DEPARTMENT: SHERIFF / A S / SIGNATURE / - - - - - - - -

AUDITOR

ORIGINAL PURCHASE DATE - 5/2./~~& RECEIPT INTO 1/98 - 3 8 s ORIGINAL COST J9dd dn ORIGINAL FUNDING SOURCE 2 a/ TRANSFER CONFIRMED ASSET GROUP 7 4'43

\ ----------------,---l-------------------------------------------------------------------------------------------------------





INDIVIDUAL


&HER EXPLAIN

COMMISSION ORDER NUMBER 3 7 - T a l c

DATE APPROVED

SIGNATURE-

Roger B. Wilson Government Center * 801 East Walnut, Room 221 * Columbia. MO 65201-4890 Phone (573) 8864315 Fax (573) 8864322


DATE : January 13,20 12 FIXED ASSET TAG NUMBER: 000 13853

DESCRIPTION DELL ULTRASHARP MONITOR LCD 19 M C H


OTHER INFORMATION:

JAB 1 7 2012

BOON€ COUNTY AUOITOK

CONDITION OF ASSET: NON-WORKMG


one) DOESIDO T O TRA- THIS ITE-S comput quipment only

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: /;IJ 5mn a5 d4 5;,& 7;) 17 /,k +ef P PERMISSION T O DISPOSE OF ASSET.

DEPARTMENT: AUDITOR SIGNATURE

AUDITOR

ORIGINAL PURCHASE DATE ~ ? & / z D D ~ RECEIPT INTO //yo -3835- ORIGINAL COST &,GO- L V

ORIGINAL FUNDING SOURCE a73 f TRANSFER CONFIRMED ASSET GROUP /&0.3





INDIVIDUAL


&ER EXPLAIN A" - A L Y [ , A /

/

COMMlSSION ORDER NUMBER^^-U/ 7 DATE APPROVED q/q

SIGNATURE

Roger B. Wilson Government Center * 801 East Walnut, Room 221 Columbia, MO 65201-4890 Phone (573) 886431 5 Fax (573) 8864322


DATE: qa// FIXED ASSET TAG NUMBER: f ld zq J

DESCRIPTION: L&/npy S n e s 9 ~ ~ 0 S r u e r RECEIVED REQUESTED MEANS O F DISPOSAL:

OTHER INFORMATION: /70 sef /b/ jlum AH MAR 1 5 2091

gfl(JN[ Cfll I h W fi l IQI??~~

CONDITION O F ASSET: U ~ ~ D L L ) ~

WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION T O DISPOSE O F ASSET

AUDITOR V

ORIGINAL PURCHASE DATE RECEIPT INTO / / 90 -5 b35'

ORIGINAL COST GRANT FUNDED (YRJ) d GRANT NAME

ORIGINAL FLlNDlNG SOURCE % FUNDING AGENCY DOCUMENTATION ATTACHED (YRJ)


COUNTY COMM[SSlON / COUNTY CLERK



LOCATION WITHIN DEPARTMENT --

INDIVIDUAL --


4 T H E R -- --

COMMISSION ORDER NUMBERS-/-ZC/~- DATE APPROV

SIGNATURE-

BOONE COUNTY

/ REQUEST FOR DISPOSAL/TRANSFER OF COUiVTY PROPERTY

/ DATE : May 24,20 1 1

/

FIXED ASSET TAG NUMBER: 00006880 RECEIVED DESCRIPTION IBM 3477 MAY 2 5 2OH

TERMINAL TWINAX

REQUESTED MEANS OF DISPOSAL: SELL BOONE COUNTY AUDITOR

OTHER INFORMATION:

CONDITION OF ASSET: PURCHASED 1990

REASON FOR DISPOSITION: NO LONGER NEEDED

V R THIS J T Y

WAS ASSE-r PURCHASED WITH GRANT FUNDING? YE@ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET

AUDITOR V

ORIGINAL PURCHASE DATE / 2 / ~ / , 9 4,:. RECEIPT INTO //YO - 383-iy ORIGINAL COST /, gqb, 5'7 ORIGINAL FUNDING SOURCE 2731 TRANSFER CONFI RMED ASSET GROUP /b 0,;j

COUNTY COMMISSION / COUNTY CLERK I I

APPROVED DISPOSAL METHOD: I I I I


LOCATION WITHIN DEPARTMENT !

1 MDIVIDUAL i


d T H E R EXPLAIN f

DATE APPROVE

SIGNATURE

Roger B. Wilson Government Center 801 East Walnut, Room 221 Columbia. MO 652014890 Phone (573) 886-4315 Fax (573) 886-4322


DATE : 09-27-1 1

DESCRIPTION: Cannon MP49D Calculator

FIXED ASSET TAG NUMBER: NO.H/L RECEiVED

REQUESTED MEANS O F DISPOSAL: Trash BOOlVE COUNTY AUDll-OK

OTHER INFORMATION: Plus key in-op

CONDITION O F ASSET: good, except plus key broken rendering useless -7

REASON FOR DISPOSITION: same as above

COUNTY / COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL T O STORAGE: 09-27- 1 I I

WAS ASSET PURCHASED WITH GRANT FUNDING? YES @ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING A G E F S / P E R M I S S I O N T O DISPOSE O F ASSET.

DEPARTMENT: %#id AUDITOR ORIGINAL PURCHASE DATE -- RECEIPT INTO //% - 3 S 3 C

ORIGINAL COST GRANT FUNDED (Y/N) d GRANT NAME --

ORIGINAL FUNDING SOURCE ?% FUNDING _ AGENCY -- DOCUMENTATION ATTACHED (YIN)





LOCA'TION WITHIN DEPARTMENT -.

INDIVIDUAL -

TRADE - - AUCTION SEALED BIDS

&HER EXPLAIN t

COMMISSION ORDER N U M B E R c 7 - m / 7 ,


DATE : 9-22-20 1 1 FIXED ASSET TAG NUMBER: none

DESCRIPTION: Two (2) alpha pagers

REQUESTED MEANS OF DISPOSAL: any


BOONE COUNTy AUDITOR OTHER INFORMATION: don't use any longer

CONDITION OF ASSET: worked when removed from service

REASON FOR DISPOSITION: don't use any longer

COUNTY /COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: 9-22-201 1

WAS ASSET PURCHASED WITH GRANT FUNDING? YES IF YES, ATTACH DOCUMENTATION SHOWING FUNDIN DISPOSE OF ASSET.

DEPARTMENT: Sheriff

AUDITOR ORlGlNAL PURCHASE DATE

ORIGINAL COST GRANT FUNDED (YIN) GRANTNAME

/J ORIGINAL FUNDING SOURCE ' %FUNDING

AGENCY DOCUMENTATION ATTACHED (YIN)

ASSET GROUP TRANSFER CONFIRM ED .............................................................................................................................. COUNTY COMMISSION / COUNTY CLERK




TRADE

OTHER

INDIVIDUAL

SEALED BIDS

EXPLAIN

COMMISSION ORDER NUMBER 57-a/-2,

DATE APPROVED g / 4 / ? ~

SIGNATURE


DATE : 9-22-20 I 1 FIXED ASSET TAG NUMBER: none

DESCRIPTION: Norstar cordless office phone


REQUESTED MEANS OF DISPOSAL: any BOONE COUNT/ AUDITOR

OTHER INFORMArrION: doesn't work, not cost effective to repair

CONDITION OF ASSET: doesn't work

REASON FOR DISPOSITION: doesn't work

COUNTY / COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH T O TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL T O STORAGE: 9-22-201 1

WAS ASSET PURCHASED WITH GRANT FUNDLNG? YES IF YES, ATTACH DOCUMENTATION SHOWING FUNDING

DEPARTMENT: Sheriff

AUDITOR ORIGINAL PURCHASE DATE

ORIGINAL COST

ORIGINAL FUNDING SOURCE

ASSET GROUP

RECEIPT INTO //yo /383(

GRANT FUNDED (YM) & GRANT NAME % FUNDING _ AGENCY DOCUMENTATION ATTACHED (Y/N) TRANSFER CONFIRMED

COUNTY COMMLSSION 1 COUNTY CLERK




INDIVIDUAL


ATHER EXPLAIN k L r ' ~ 7-.

COMMlSSlON ORDER NUMBER S 7 - 7 , b ly ,

DATE APPROVE

SIGNATURE


DATE: /o-z ( - 1 \ FIXED ASSET TAG NUMBER: 7 I L h DESCRIPTION: '?xc ,- \ +, ; ,-

REQUESTED MEANS OF DISPOSAL: 3 y_n k

OTHER INFORMATION:

RECEIVED OCT 2 1 2011

BOON€ COUNP/ AUDITOR

CONDITION OF ASSET: Pmb REASON FOR DISPOSITION: no I Q ~3 F "C e.&

COUNTY / COURT IT DEPT. (circle one) DOES DOES NOT (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: A 13

WAS ASSET PURCHASED WITH GRANT FUNDING? YES IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET

n

DEPARTMENT: 5 qi ,fC SIGNATURE

AUDITOR ORIGINAL PURCHASE DATE 3b //YB? RECEIPT INTO //9&383&-

ORIGINAL COST /O 4 - 3 ~ -

ORIGNAL FUNDING SOURCE 273/

GRANT FUNDED ( Y N ) d GRANT NAME

AGENCY DOCUMENTATION ATTACHED (Ym)

ASSET G R O W P&0d- TRANSFER CONFIRMED /0/;.7&43 ----------------- ............................................... h&-% -- - --- -



, TRANSFER DEPARTMENT NAME NUMBER


INDIVIDUAL

TRADE 4 k C T I O N SEALED BIDS

OTHER EXPLAIN

COMMISSION ORDER NUMBER 5 7- &7 / 5

DATE APPROVED

SIGNATURE

BOONE COUNTY REQUEST FOR DISPOSAL/TRANSFER OF COUNTY P R O P W I V E D

DATE: / D - 2)- ( ) FIXED ASSET TAG NUMBER: L-f L Z OC'b 2 1 2011

DESCRIPTION: %c..{&c~: r ,.c 1 c-, &; .r ROONE COUNTY AUDITOR

REQUESTED MEANS OF DISPOSAL: , k.0 ,' OTHER INFORMATION:

CONDITION OF ASSET: p ,/ REASON FOR DISPOSITION: n o lo yu n c e-&

COUNTY / COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (thls item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: f l L) P

WAS ASSET PURCHASED WITH GRANT FUNDING? YES @ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: 3 he4 ,'$f SIGNATURE Ci

........................................................................................................ ..................... AUDITOR O N G N U PURCHASE DATE 3/a @4 RECEIPT INTO / /m .- 3833' ORIGINAL COST 109- 3 S-

ORIGINAL FUNDING SOURCE 273/

ASSET GROUP / b o p

/J GRANT FUNDED (Y/N) GRANT NAME % FUNDING AGENCY DOCUMENTATION ATTACHED (YN) TRANSFER CONFIRMED



TRANSFER DEPARTMENT NAME NLMBER


INDIVIDUAL

TRADE </AUCTION SEALED BIDS

-- OTHER EXPLAIN

COMMISSION ORDER NUMBER S7-7Q/ 7 DATE APPROV

SIGNAT

BOONE COUNTY REQUEST FOR DISPOSAWTRANSFER OF COUNTY PR D

DATE: 10/28/11 FIXED ASSET TAG NUMBER: 16627 QCT 2 8 2011 DESCRIPTION: Kodak Easy Share C7 13 digital camera BOONE COUN7Y AUDITOR

REQUESTED MEANS OF DISPOSAL: Trash

OTHER INFORMATION:

CONDITION OF ASSET: Not working

REASON FOR DISPOSITION: No longer functions properly, screen does not show a picture

COUNTY I COURT IT DEPT. (circle one) DOES /DOES NOT.(circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: ASAP

WAS ASSET PLlRCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGE N TO DISPOSE OF ASSET.

DEPARTMENT:

AUDITOR ORIGINAL PURCHASE DATE 1 0 1 0 112008 RECEIPT INTO JU 9 - 383-,

ORIGINAL COST $78.42

ORIGINAL FUNDING SOURCE -A74f

ASSET GROUP /bd4

GRANT FUNDED (YM) d GRANT NAME % FUNDING AGENCY DOCUMENTATION ATTACHED (YM) TRANSFER CONFIRMED





INDIVIDUAL


ATHER EXPLAIN d q ~ ~ w 7 --

COMMISSION ORDER NUMBER fi -a/? DATE APPROVE

SIGNATURE

BOONE COUNTY RECEIVED OCT 2 6 2011

REQUEST FOR DISPOSALITRANSFER OF COUNTY P R O @ @ @ ' & U ~ ~ AUD~TOR

DATE: /D-J~-// FIXED ASSET TAG NUMBER: D / ~ D DESCRIPTION:

L/dMuty Ale rdbJ~et3 r d d t ~ t REQUESTED MEANS OF DISPOSAL:

OTHER lNFORM*TlON: 6lOf - 2 gry && legcl S;w

CONDITION OF ASSET:

REASON FOR DISPOSITION: /& /Ojongo/ DePdPd COUNTY 1 COURT IT one) WISH T- - THIS ITEAWWRTTS OW-

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: A j jao 45p35;bk &dm f l d ; Jh / r , WAS ASSET PLIRCHASED WITH GRANT FUNDING? YES N O 4f~fld e bred. 9 IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION T O DISPOSE O F ASSET.

DEPARTMENT: ZT SIGNATURE .....................................................................

ORIGINAL COST /w, d 0 GRANT FUNDED (YM) GRANT NAME

ORIGINAL FUNDING SOURCE 273 / % FUNDING AGENCY DOCLIMENTATION ATTACHED (Y/N)

ASSET GROUP / k 0 5 TRANSFER CONFIRMED .............................................................................................................................. COUNTY COMMISSION / COUNTY CLERK


TRANSFER DEPARTMENT NAME NUMBER --

LOCATlOlV WlTHlN DEPARTMENT

INDIVIDUAL ,/'


OTHER EXPLAIN

57--241~ COMMISSION ORDER NUMBER-

DATE APPROVED

SIGNATURE

Revised November 20 I0

RECEIVED BOONE COUNTY

REQUEST FOR DISPOSALITRANSFER OF COUNTY P R O ~ ~ T & U N ~ AUDITOR

DATE : /&-A 6-// FIXED ASSET TAG NUMBER: -- - DESCRIPTION:

REQUESTED MEANS O F DISPOSAL: J d '

OTHER INFORMATION: &)or- 1 yay rpd A bhk CONDITION O F ASSET:

l e g ~ l 5;w

REASON FOR DISPOSITION: fl/D jDnggf nepdpd COUNTY / COURT IT one) WISH TO TRAUSEER THIS I T l 2 W K R W S 0 W-

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: Aj safl C15pbS;bk flm Ma;/!&m

WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO storage d m . IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE O F ASSET. - DEPARTMENT: L 7 SIGNATURE --

........................................................................ AUDITOR ORlGlNAL PURCHASE DATE i i / , ~ / i 4krq RECEIPT INTO / l 9 ~ - 383.C

ORIGINAL COST 12 8, cm GRANT FUNDED (YM) I\j GRANT NAME

ORIGINAL FUNDING SOURCE 27.3 % FUNDING AGENCY DOCUMENTATION ATTACH ED ( Y N )

ASSET GROUP /& 6 s TRANSFER CONFIRMED

C O U N T Y COMMISSION / COUNTY C L E R K




INDIVIDUAL

TRADE (/AUCTION SEALED BIDS

OTHER EXPLAIN

DATE APPROVE

SIGNATURE

Revised November 20 10

BOONE COUNTY RECEIVED OCT 2 6 2011

REQUEST FOR DISPOSAL/TRANSFER OF COUNTY PROF~&J@'&UN~ AUDITOR

DATE : /& -J 6-fl F I X E D ASSET TAG NUMBER:

DESCRIPTION:

qdfa~ue/ 6 le cdbJ~ef5 REQUESTED MEANS OF DISPOSAL:

OTHER INFORMATION: f l d blmk Legal Yw

CONDITION OF ASSET:

REASON FOR DISPOSITION: do nePdpA J

COUNTY / COURT IT one) WISH T O TRAUSEf4 THIS IT I2bWORTS OW-

M

DESIRED DATE FOR ASSET REMOVAL TO STORAGE: As dddo 45p35;bk ,kj!d;Jf~~m

WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO S to faye d7e4 . IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION T O DISPOSE OF ASSET. - DEPARTMENT: 1 SIGNATURE

................................ AUDITOR ORIGINAL PURCHASE DATE 7

/ RECEIPT INTO / /YO --38?3<

ORIGINAL COST GRANT FUNDED (YIN) GRANT NAME

ORIGINAL FUNDING SOURCE % FUNDING -- AGENCY DOCUMENTATlON ATTACHED (Y/N)





LOCATION WlTHlN DEPARTMENT

INDIVIDUAL

TRADE d u c T 1 0 N SEALED BIDS

OTHER EXPLAlN

COMMISSION ORDER NUMBER 5 7-ZQE DATE APPROVED-

SIGNATURE

Revised November 20 10

BNE PROBATE D I V I S I O N 3 15 oou Y U J ' J 1 . VV,.,


mQ UEST FOR DISPOS./TRA NSFER OF COUNTY PRO sg@Eiu~TY AUDITOR

DATE : 11/2/11 Pl%D ASSET TAG NUMBER: NO TAG

ovdb DESCRIPTION: TI.P2844Z BAR CODE PRINTER AND ACCGSSORLES ( W ~ L S , zi b~vj15 C ) REQUESTED MEANS OF DISPOSAL: SURPLUS

OTL-ER INFORMATTON:

CONDITION OF ASSET: GOOD

I

REASON FOR DTSPOSITTON: NO'1' COMPATIBLE WITH OUR COMPUTER SYSTEM.

COUNTY / COURT IT DEPT. (circle one) DOES /DOES NOT (circle onc) WISH TO TRANSFER 'I'HIS ~ T E M FOR ITS 0 WN USE (this item is .plicable to comp~~tcr equipment. only) I

DESTRED DATE FOR ASSET REMOVAL TO STORAGE: ASA OFFTCE) DEPARTMENT: Boone County Circuit Clerk's STGNATURE

AVDXTOR OIUGblAL PURCHASE DATE

I

OWGINAL COST 3 I

I

ORIGINAL FUNDING SOURCE Tl&N SF ER CONFJRMCD ASSET GROUP

- ~

COUNTY COMMlSSlON I COUNTY CLERK


TRANSFER BE1'NCl-M.ENT NAME NUMBEL<

LOCATION' WlTHlN DEPARTTvlENT ,....,. .

INDTVTDUAT, . ,- .- . . . -- . . . . . ... . , .

TRADE , /AUCTION SEALED BIDS

OTHER EXPLAN- -- -. . -- .- -*---

COMMISSION ORDER NUMBER S ? - ~ / ~

DATE APPROVED

SIGNATURE

TOTAL P .002

BOONE COUNTY RECEIVED NO!! 1 2041

REQUEST FOR DISPOSAL/TRANSFER OF COUNTY PROPERTY :?; ; I . : ;/:,I>,!;! ; j i ! ; : ( ; :&

DATE: 2 , 1 ( 1 1 1 1 FIXED ASSET TAG NUMBER: ~ r R ) e

DEscRIPTloN CiUIob MPLl0 ad&4 M L . c h i ' n

REQUESTED MEANS OF DISPOSAL: %&d -4

OTHER INFORMATION:

CONDITION OF ASSET: \ V\ \nj C& (j Dv&

REASON FOR DISPOSITION: '& wc COUNTY / COURT IT DEPT: ODOES ODOES NOT WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL TO STORAGE- ; I

DEPARTMENT: () yyl i ~s ,A, AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO //4O ~ 3 8 s

ORIGINAL COST '7

ORIGINAL FUNDING SOURCE TRANSFER CONFIRMED ASSET GROUP ........................................................................................................................ COUNTY COMMISSION / COUNTY CLERK




INDIVIDUAL

TRADE J A u c T I o N SEALED BlDs

OTHER EXPLAIN

COMMISSION ORDER NUMBER

DATE APPROVE

SlGNATURE

BOONE COUNTY . .

REQUEST FOR DISPOSALITRANSFER OF COUNTY PROPERTY

DATE : 1 1 [ ~ q / 1 FIXED ASSET TAG NUMBER:

REQUESTED MEANS OF DISPOSAL: TkvchaK L/75 OTHER INFORMATION:

CONDITION OF ASSET: i ~ ~ h t + d t-

REASON FOR DISPOSITION: do lyLL

COUNTY 1 COURT IT DEPT. (check one) DOES I ~ D O E S NOT (check one) WISH TO TRANSFER THIS ITEM FOR ITS O W USE (this item is applicable to computer equipment only)

DESIRED DATE FOR ASSET REMOVAL TO STORAGE:

WAS ASSET PURCHASED WITH GRANT FUNDING? DYES IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AG

DEPARTMENT: PO bW- 5 & ...................................................... AUDITOR ORIGWAL PURCHASE DATE RECEIPT INTO N w

ORIGINAL COST GRANT FUNDED ( Y N ) ? GRANTNAME

ORIGINAL FLNDING SOURCE , %FUNDING AGENCY DOCUMENTATION ATTACHED ( Y N )

ASSET GROUP TRANSFER CONFIRMED ............................................................................................................................. COUNTY COMMISSION / COUNTY CLERK

APPROVED Dl SPOSAL METHOD:



INDIVIDUAL

TRADE /AUCTION SEALED BIDS

-- OTHER EXPLAW

DATE APPROVED

SIGNATURE

C:\DOCUME- I MDMINI- ]\LOCALS- I\TernpV(Pgrpwise\Fixed Asset Disposal.doc

BOONE COUNTY REQUEST FOR DISPOSALfI'RANSFER OF COUNTY PROPERTY

DATE: 11 ) ~ d ~ ~ FIXED ASSET TAG NUMBER:

R r u u E s T m MEANS oi aisPosnLC/)- L~ OTHER INFORMATION:

CONDITION OF ASSET: \i\J 9 REASON FOR DISPOSITION: do M.D C - A COUNTY / COURT IT DEPT. (check one) DOES /ODOES NOT (check one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)


IF YES, ATTACH DOCUMENTATION SHOW

DEPARTMENT: Cb w. ................................................. AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO //90 - 3b.515~

ORIGINAL COST GRANT FUNDED (YIN) ? GRANTNAME

ORIGINAL FUNDING SOURCE % FUNDING AGENCY DOCUMENTATION ATTACHED ( Y N )

ASSET GROUP TRANSFER CONFIRMED ............................................................................................................................. COUNTY COMMlSSION / COUNTY CLERK




INDIVIDUAL

T R A D E SEALED BIDS

OTHER E X P L A I N _

COMMISSION ORDER NUMBER 57'7~l1

DATE APPROVE

SIGNATURE

C:V)OCUME-I\ADMINI-l\LOCALS-l\TempV(Pgrpwise\Fixed Asset Disposal.doc

BOONE COUNTY . .

REQUEST FOR DISPOSALKRANSFER OF COUNTY PROPERTY

DATE: 12 /gh/ FIXED ASSET TAG NUMBER:

DESCRIPTION : 14 lo i q V(CY ,w M.J hor /!5ovkr J

REQUESTED MEANS OF DISPOSAL: f &IC)I~& % OTHER INFORMATION:

RECEIVED DEC - 6 2011

CONDITION OF ASSET: / &.f, 9" 'OoNE COUNTY AUDITOR REASON FOR DISPOSITION: Lon uL'C COUNTY / COURT IT DEPT. (check one) q DOES /UDOES NOT (check one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)


WAS ASSET PURCHASED WITH GRANT FUNDJNG? DYES 0 ~ 0 IF YES, ATTACH DOCUMENTATION SHOWING FUNDJNG

DEPARTMENT: Corn S& ; SIGNATURE

AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO /? 90 .- 3g3~'

ORIGINAL COST GRANT FUNDED (Y/N) 7 GRANTNAME

ORIGINAL FUNDING SOURCE . %FUNDING AGENCY DOCUMENTATION ATTACHED ( Y N )

ASSET GROUP TRANSFER CONFIRMED-



TRANSFER DEPARTMENT NAME - NUMBER


INDIVIDUAL

TRADE A U C T I O N SEALED BIDS

OTHER EXPLAIN

COMMISSION ORDER NUMBER 57-20 12 DATE APPROVE

SlGNATURE

C:\DOCUME-l\ADMINI-l\LOCALS-I\TempV(Pgrpwise\Fixed Asset Disposal.doc


DATE: 12/13/11 FIXED ASSET TAG NUMBER: 06 187

DESCRIPTION: 18X28X23 end Table RECEIVED DEC 2 3 i I.. p L

REQUESTED MEANS OF DISPOSAL: sell

BOONE COUNTY /,9 ?/?% OTHER INFORMATION:

CONDITION OF ASSET: fair

REASON FOR DISPOSITION: no longer needs


DESIRED DATE FOR ASSET REMOVAL TO STORAGE: as soon as possible

WAS ASSET PURCHASED WITH GRANT FUNDING? YES 0 NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: JJC . ! z y t SIGNATURE

AUDITOR ORIGINAL PURCHASE DATE qfy RECEIPT INTO / /90 .~.3&5 s'

&& ORIGINAL COST GRANT FUNDED (Y/N) d

GRANT NAME ORIGINAL FUNDING SOURCE 27-3 / % FUNDING -

AGENCY DOCLMENTATION ATTACHED (Y/N)

ASSET GROUP /boJ- TRANSFER CONFIRMED





INDIVIDUAL

TRADE /*UCTION SEALED BIDS

OTHER EXPLAIN - --

DATE APPROVED

SIGNATURE


DATE : 12/13/11 FIXED ASSET TAG NUMBER: 13263

DESCRIPTION: Fellows Shredder


OTHER INFORMATION: works but does not always shred completely

RECEIVER DEC 5 ,1 >,$!I

DOONE COLIFJTY A l i G l i i?S

CONDITION OF ASSET: fair



DESIRED DATE FOR ASSET REMOVAL TO STORAGE: as soon s possible A WAS ASSET PURCHASED WITH GRANT FUNDING? YE IF YES, ATTACH DOCUMENTATION SHOWING FUNDIN PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: JJC SIGNATURE / a Y P

AUDITOR ORIGINAL PURCHASE DATE /3/3i/2a>l RECEIPT INTO / )$D ~3 k3.if

ORIGINAL COST Lf/ 5 -90 GRANTFUNDED(YM) #d GRANT NAME

- a d / ORIGINAL FUNDING SOURCE % FUNDMG AGENCY DOCUMENTATION ATTACHED (YM)

ASSET GROUP /&o / TRANSFER CONFIRMED





INDIVIDUAL

TRADE J A u c T i o N SEALED BIDS

OTHER EXPLAIN

COMMISSION ORDER NUMBER 57- m/Z

DATE APPROVED

SIGNATURE


DATE: 12/13/11 FIXED ASSET TAG NUMBER: N/A

DESCRIPTION: 14 Miscellaneous Shelves/desktops: Following are the sizes

1- 36"X16" 1 - 42"X24" 1 - 54"X24" 3 - 27.5"X22" - pair sides 3 - 22"X24" 1 - 18"X24.5" 1 - 20"X30" 1 - 35.5" X15" - bin front with slide 2- 30"X48" - tops are scratched


OTHER INFORMATION:

RECEIVED DEC ! 3 2017

600NE COUNTY AUDITOR

CONDITION OF ASSET: all are in good shape but the last two




WAS ASSET PURCHASED WITH GRANT FUNDING? YES IF YES, ATTACH DOCUMENTATION SHOWING FUNDING PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: JJC SIGNATURE.

AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO //4"8=3~3< -

ORIGINAL COST GRANT FUNDED (Y/N) d GRANTNAME

ORIGINAL FUNDING SOURCE % FUNDING AGENCY DOCUMENTATION ATTACHED (Y/N)






INDIVIDUAL I

i TRADE " AUCTION SEALED BIDS

OTHER EXPLAIN .-

COMMISSION ORDER NUMBER 5'7 - c 7_0 - /f-

DATE APPRO

SIGNATUR


DATE : 1211 311 1 FIXED ASSET TAG NUMBER: N/A

DESCRIPTION: 7 Hon Stackable Side chairs with no arms

3 - fabric is loose and frame is chipped - fabric dirty 4 - frame is chipped - fabric dirty


OTHER INFORMATION:

RECZ'iVEC DEC 1 3 ,?W

BOONE COLIbITY AIJI!ITC;i a

CONDITION OF ASSET: see above




WAS ASSET PURCHASED WITH GRANT FUNDING? YES 0 NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDTNG AGENCY'S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: JJC --

AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO /,@4 b31'

ORIGINAL COST GRANT FUNDED (Ym) 7 GRANTNAME

ORIGINAL FUNDING SOURCE ' %FUNDING AGENCY DOCUMENTATION ATTACHED (Ym)





LOCATION WITHIN DEPARTMENT -

INDIVIDUAL

TRADE -/ /' AUCTION SEALED BIDS

O T H E R EXPLAIN

COMMISSION ORDER NUMBER S7-TA/ DATE APPROVE

SIGNATURE


DATE: /- 3 - / 2

REQUESTED MEANS OF DISPOSAL:

OTHER INFORMATION:

CONDITION OF ASSET: f < REASON FOR DISPOSITION:

COUNTY /COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicabie to computer equipment only)


WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO ,

DEPARTMENT: fiJjfCMSII1/Lo

..................................................... AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO

ORIGINAL COST GRANT FUNDED (YN) GRANT NAME






INDIVIDUAL /'-

TRADE ,-//AUCTION SEALED BIDS

OTHER EXPLAIN -- --

COMMISSION ORDER NUMBER 5?-'&l=

DATE APPROVE

SIGNATURE


DATE: /-3 - / L FIXED ASSET TAG NUMBER:

OTHER INFORMATION: 6s' do " W ~ d CONDITION OF ASSET:

REASON FOR DISPOSITION:

COUNTY /COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)


WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENC ISSION TO DISPOSE OF ASSET.

/

DEPARTMENT: m & / ~ ~ ~ / / ; W ~ ~ / ~ ~ / . . J ~ N A T 1 3&& --,--- ----,------------------------------------- C-L ----------: --------- ............................................. AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO

ORIGINAL COST GRANT FUNDED (Y/N) GRANT NAME

ORIGINAL FUNDING SOURCE % FUNDING -

AGENCY DOCUMENTATION ATTACHED (Y/N)

ASSET GROUP TRANSFER CONFIRMED .............................................................................................................................. COLINTY COMMISSION / COUNTY CLERK




INDIVIDUAL

TRADE L " C T I O N SEALED BIDS

OTHER EXPLAIN

DATE APPROVE

SIGNATURE


DATE: /- 3 -/ FIXED ASSET TAG NUMBER:


OTHER INFORMATION: 7A " #/& 4 39 "W / J C_ CONDITION OF ASSET:


COUNTY / COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH TO 'TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)


WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET

AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO

ORIGINAL COST GRANT FUNDED (Y/N) GRANT NAME -

ORIGINAL FUNDING SOURCE % FUNDING AGENCY DOCUMENTATION ATTACHED (YN)






INDIVIDUAL

TRADE -- SEALED BIDS

OTHER EXPLAIN-

COMMISSION ORDER NUMBER 57- 20 /Z

DATE APPROVED

SIGNATURE


DATE: // 3 / FIXED ASSET TAG NLIMBER: /CPD -6 DESCRIPTION: b o d 2 0 .d es& ~s CL~'W/ 7# L O W ~ ~ ~ r p c j j L ~


OTHER INFORMATION: yl 41/1/16 38 '/uli) 7 CONDITION OF ASSET:




WAS ASSET PURCHASED WITH GRANT FUNDrNG? YES NO , IF YES, ATTACH DOCUMENTATION SHOWING FUNDING

DEPARTMENT: / / /p SIGNATURE ------------------------------------------------------------------------------------------------------------------------------ AUDITOR ORIGINAL PURCHASE DATE RECEIPT WTO -- -

ORIGINAL COST GRANT FUNDED (YN) GRANT NAME -

ORIGINAL FUNDING SOURCE % FUNDNG AGENCY DOCUMENTATION ATTACHED (YN)





INDIVIDUAL


OTHER EXPLAIN

DATE APPROVE

SIGNATURE


DATE: 1-3 - /L FIXED ASSET TAG NUMBER: kk7 -neb


OTHER INFORMATION J ~ / / C ~ & ! $ /p g L / d P?@ 3c3 3 " CONDITION OF ASSET:

REASON FOR DISPOSITIO



WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AG

DEPARTMENT://// SIGNATURE .......................................................................................................... AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO

ORIGINAL COST GRANT FUNDED (Y/N) GRANT NAME -

ORIGINAL FUNDING SOURCE % FUNDrNG AGENCY DOCUMENTATION ATTACHED (Y/N)



TRANSFER DEPARTMENT NAME NUMBER-


INDIVIDUAL

TRADE /,AUCTION SEALED BIDS

-- OTHER EXPLAIN-

COMMISSION ORDER NUMBER 5 7-2612

DATE APPROV

SIGNATURE


DATE: /c3 -/L FIXED ASSET TAG NUMBER: w d 7% DESCRIPTION: 4 SHLF u H / T W o o d P/Z / ~ Q ~ K C ~ J ~


CONDITION OF ASSET: p ~ ~ c r c d B B ~ / ~ - ~ c D N




WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGE

DEPARTMENT://\^ SIGNATURE .. ..............................................................................................................................

AUDITOR ORIGINAL PURCHASE DATE - RECEIPT INTO

ORIGINAL COST GRANT FUNDED (YfN) GRANT NAME






INDIVIDUAL

TRADE A " c T 1 o N SEALED BIDS

O T H E R EXPLAIN

COMMISSION ORDER N U M B E R - ~ ~ - Z O I<

DATE APPROVE

SIGNATURE


DATE: 1-3 - i t FIXED ASSET TAG NUMBER: @D &J5f 7

REQUESTED MEANS OF DISPOSAL: /

OTHER INFORMATION: /

I L I b ~ ~ c ~ ~ ~ CONDITION OF ASSET:




WAS ASSET PURCHASED WITH GRANT FUNDlNG? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AG

DEPARTMENT: ///B SIGNATURE


ORIGNAL COST GRANT FUNDED (Y/N) GRANT NAME


ASSET GROUP TRANSFER CONFIRMED .............................................................................................................................. COUNTY COMMISSION 1 COUNTY CLERK


TRANSFER DEPARTMENT NAME -- NUMBER


INDIV .DUAL P - TRADE JAucTIoN SEALED BIDS

OTHER EXPLAIN --

DATE APPROVE

SIGNATURE


DATE: / -3- /L FIXED ASSET TAG NUMBER: A/ld 7% &if/*

DESCRIPTION: J&?c L C ~ 40b 2 .c ) ~ ~ C A J 4


OTHER INFORMATION: d & t h C J , PH 7 7 d d /( 7 /3 7~~

CONDITION OF ASSET:




WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENCW PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: ///I SIGNATURE -------------------------------------------------------------------------------------------------- AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO





TRANSFER DEPARTMENT NAME- NUMBER



OTHER EXPLAW

COMMISSION ORDER NUMBER 57-2017,

DATE APPROVED

SIGNATURE


DATE: /-3 / 1 FIXED ASSET TAG NUMBER: fl& . DESCRIPTION: e , , , j , REQUESTED MEANS OF DISPOSAL:

"cdflp 30 CONDITION OF ASSET: , pA7 7 8 & Fd2 C 7 2 0&4V~~f l / l




WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING A G E N K S PERMISSION TO DISPOSE OF ASSET.

DEPARTMENT: /// f SIGNATURE


ORIGNAL COST GRANT FUNDED (YIN) GRANT NAME

ORIGINAL FUNDING SOURCE % FUNDING AGENCY - DOCUMENTATION ATTACHED (YN)






INDIVIDUAL /'

-- TRADE

OTHER

AUCTION SEALED BIDS

EXPLAIN

COMMISSION ORDER NUMB? 57-~ol z DATE APPROVE

SIGNATUREp


DATE: / - 3 - / L FIXED ASSET TAG NUMBER: fl" 7-

DEscRIPTIoN: 3 f i g ( /= WBBO w B O ~ X W ( 6 ~ ~ 5 704 REQUESTED MEANS OF DISPOSAL:

OTHER INFORMATION: ./8 I / I 37"17@iL CONDITION OF ASSET: J~~~ pA770d

F~NLCY b ~ n 9 4 7 ~ 2




WAS ASSET PLIRCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING

DEPARTMENT: / / f f SIGNATURE --------------------------------------------------------------------------------------------------------p-------------------- AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO


ORIGINAL FUNDING SOLIRCE % FUNDING AGENCY DOCUMENTATION ATTACHED (Y/N)






rNDIVIDUAL

TRADE A U C T I O N SEALED BIDS

OTHER EXPLAIN__


DATE : 1/3/12 FIXED ASSET TAG NUMBER: N/A

DESCRIPTION: Workstation Desktop


OTHER INFORMATION: 48" X 72" X 24"

CONDITION OF ASSET: fair. Has scratches in top

REASON FOR DISPOSITION: no longer need

COUNTY / COLRT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH.TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)


WAS ASSET PURCHASED WITH GRANT FUNDING? YES NO IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGE Y'S PERMISSION TO DISPOSE OF ASSET. F \?I

? f DEPARTMENT: JJC SIGNATURE ( @*

w

AUDITOR ORIGINAL PURCHASE DATE 7 RECEIPTINTO / /% --3831

ORIGINAL COST GRANT FUNDED (YIN) /d GRANT NAME


ASSET G R O W TRANSFER CONFIRMED



TRANSFER DEPARTMENT NAME- NUMBER-


INDIVIDUAL

TRADE ,,AUCTION SEALED BIDS

OTHER EXPLAIN

COMMISSION ORDER NUMBER 57- ~ d & ,

DATE APPROVE

SIGNATURE

BOONE COUNTY RECEIVED : " $2 :J/

REQUEST FOR DISPOSALITRANSFER OF COUNTY PRO$J#$$ZX.j7y ,,,irop

DATE : 1/3/12 FIXED ASSET TAG NUMBER: NIA

DESCRIPTION: Whirlpool Front Loader Washmg Machine, Whte GHW9 150PW 1, SS# CSS49 10523


OTHER INFORMATION:

CONDITION OF ASSET: fair. Needs costly repair but still works

REASON FOR DISPOSITION: purchased a new machine

COUNTY / COURT IT DEPT. (circle one) DOES /DOES NOT (circle one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (ths item is applicable to computer equipment only)

c 9 DESIRED DATE FOR ASSET REMOVAL TO STORAGE: 7 r f - 1 WAS ASSET PURCHASED WITH GRANT FUNDING? YES^ IF YES, ATTACH DOCUMENTATION SHOWING FUNDING AGENZY'S PERMISSION TO DISPOSE OF ASSET

DEPARTMENT: JJC SIGNATURE v /k . scI/ab /

AUDITOR ORIGINAL PURCHASE DATE RECEIPT INTO j ) ? ~ -3m4 ORIGINAL COST

7 GRANT FUNDED (Y/N) GRANT NAME -


-


COLrNTY COMMISSION / COUNTY CLERK



LOCATION WITHIN DEPARTMENT -

INDIVIDUAL ~-

TRADE ~ ' A U C T I O N SEALED BIDS

OTHER EXPLAIN

COMMISSION ORDER NUMBER fl-&/z DATE APPROVED

SIGNATURE

BOONE COUNTY RECEIVED JAM 2 0 2012

REQUEST FOR DISPOSALITRANSFER OF COUNTY PMip&r{f

DATE: i \L FIXED ASSET TAG NUMBER: fib&

D DESCRIPTION. sahd,fi l if id^^^ { I ~ ~ p o l c Y.1 d ( inn CUMMI J I I C ~

REQUESTED MEANS OF DISPOSAL: ?bvd'?hf / \ OTHER INFORMATION: J

CON DlTlON OF ASSET: '-?- REASON FOR DISPOSITION: + lab pie d i . 5 \/e \iJa/y 4 J 7 COUNTY 1 COURT IT DEPT. (check one) DOES I ~ D O E S NOT (check one) WISH TO TRANSFER THIS ITEM FOR ITS OWN USE (this item is applicable to computer equipment only)


WAS ASSET PURCHASED WITH GRANT FUNDING? OYES ONO IF YES. ATTACH DOCUMENTATION SHOWING FUNDING AGENCY'S PERMISSION TO DISPOSE OF ASSET.

SIGNATURE , I \ -------------------------------------------------------------------------------------------------------------------+-------

AUDITOR ORIGDJAL PURCHASE DATE RECEIPT WTO / /yd -3b33'

ORIGINAL COST GRANT FUNDED (YM) 7 GRANTNAME

ORIGINAL FUNDWG SOURCE ' % FUNDING AGENCY DOCUMENTATION ATTACHED (YM)






INDIVIDUAL

TRADE _/AUCTION SEALED BIDS

OTHER EXPLAIN

COMMISSION ORDER NUMBER 5 7-'a/7,

DATE APPROVED

SIGNATURE

C:\DOCUME-I\ADMINI-l\LOCALS-1\TempU(Pgpwise\Fixed Asset Disposal.doc


STATE OF MISSOURI February Session of the January Adjourned Term. 20 1 2




Now on this day the County Commission of the County of Boone does hereby approve amendment number two to the Consultant Services Agreement with Bartlett & West, Inc., for the High Point Lane bridge replacement and box culvert repair. It is further ordered the Presiding Commissioner is hereby authorized to sign said amendment.

Done this 9"' day of February, 201 2.

&J[Y& Daniel K. Atwill , , . Y,

ATTEST:

&< Ai-C- Wendy Noren Clerk of the County Commission

~ i i t r i c t I Commissioner


Commission Order: 555-2 1%

CONTRACT AMENDMENT NUMBER TWO CONSULTANT SERVICES AGREEMENT FOR HIGH POINT LANE BRLDGE REPLACEMENT

AND BOX CULVERT REPAIR

The Approval of Proposal for Consultant Services Agreement dated May 19,201 1 made by and between Boone County, Missouri and Bartlett & West, Inc for and in consideration of the performance of the respective obligations of the parties set forth herein, is amended as follows:

1. Change scope of design contract for Box Culvert Repair to add the design of a waterline relocation to the original scope. This change of scope will include i n addition of $4788 to PO #2011-000 1 1 1 for a new total not to exceed amount of $84,625.

2. Except as specifically amended hereunder, all other terms, conditiois and provisions of the original agreement shall remain in full force and effect.



title & ~ P ~ S ; & - L & +

APPROVED ASTO FORM: ATTEST:

&A 5./2/-cc/ Wendy m o r e n , County Clerk

AUDITOR CERTIFICATION In accordance with RSMo 50.660,I hereby certify that a sufficient unencumbered appropriation balance exists and is available to satisfy the obligation(s) arising from this contract. (Note: Certification of this contract is not required if the terms of this contract do not create a measurable county obligation at this time.)

2045-7 1 102 Engineering Services


EXHIBIT A

CONTRACT AMENDMENT NUMBER TWO

PROFESSIONAL ENGINEERING SERVICES FOR

HIGH POINT LANE BRIDGE REPLACEMENT AND BOX CULVERT REPAIR

GENERAL BACKGROUND FOR ADDITIONAL SERVICES

The original contract for professional services outlined services to prepare construction documents and other related tasks needed to repair a box culvert and to replace the Bonne Femme Creek bridge. It was anticipated that the repairs to the box culvert would consist of adding riprap at each end of the culvert. A stilling basin design utilizing riprap was developed for the outlet end of the culvert that will fix the scour hole along with dissipating the energy that otherwise would continue to undermine the box culvert. It has now been determined that the area and depth of the stilling basin will require the relocation (lowering) of a waterline owned and maintained by the Public. Water Supply District No. 1 of Boone County (see Figure 1 below).

The scope of the additional services will consist of developing plans and specifications for the waterline relocation work to be included in the bid documents for the bridge replacement and box culvert repair project. The hours associated with the culvert repair details in the scope of services originally outlined in Task 3.5.8 of the executed agreement dated May 19, 201 1 and amended October 24,201 1 have been revised and are shown in Exhibit B.

Figure 1 : Stilling basin downstream of box culvert conflicts with waterline.

EXHIBIT B

PROFESSIONAL SERVICES FEE ESI'IMATE WITH SUPPLEMENTAL WORK HIGH POINT LANE BRIDGE REPLACEMENT AND BOX CULVERT REPAIR

BARTLETT & WEST PROJECT NO. 15935.310

TASK 1 - SURVEY AND FIELD INVESTIGATION Labor: A Engineer Vlll

B Engineer Vll C PMIEngineer VI D Engineer ll E Engineering Tech IV F SurveyorVl G Administrator ll

Sub-Total Labor

TASK 2 - PRELIMINARY DESIGN Labor: A Engineer Vlll

B Engineer Vll C PMIEngineer VI D Engineer ll E Engineering Tech IV F Surveyor Vl G Administrator II

Sub-Total Labor

TOTAL LABOR TASK 1

TOTAL LABOR TASK 2

TASK 3 - FINAL DESIGN Labor: A Engineer Vlll 7 @ $155.00

B Engineer Vll 4 @ $139 00 C PMIEngineer VI 162 @ $124.00 D Engineer ll 214 @ $87.00 E Engineering Tech IV 148 @ $67.00 F Surveyor Vl 0 @ $105.00 G Administrator ll 0 @ $70.00

Sub-Total Labor 535 TOTAL LABOR TASK 3

TASK 4 - BIDDING PHASE SERVICES Labor: A Engineer Vlll 0 @ $155.00

B Engineer Vll 0 @ $139.00 C PMlEngineer Vl 10 @ $12400 D Eng~neer ll 3 @ $87.00 E Eng~neering Tech IV 0 @ $67.00 F Surveyor Vl 0 @ $105.00 G Administrator ll 0 @ $70.00


TASK 5 - PROJECT MANAGEMENT AND COORDINATION Labor: A Engineer Vlll 0 @ $1 55.00

B Eng~neer VII 0 @ $139.00 C PMIEngineer VI 34 @ $124.00 D Eng~neer ll 8 @ $87.00 E Engineering Tech IV 0 @ $67.00 F S u ~ e y o r VI 0 @ $105.00 G Adrnin~strator ll 0 @ $70.00


TOTAL LABOR TASKS 1-5

EXPENSES Mileage - Field Visits and Meetings 600 @ $0.55 CADD Charges @ $7.00lhour 224 @ $7.00 Printing and Plotting 1 @ $108.00 Postage 8 Delivery 1 @ $50.00 GPS or Total Station Charges @ $25.00/hour $25.00 S u ~ e y Supplies 4 2 @ 1 @ $150.00 Geotechnical Subconsultant 1 @ $5,600.00

TOTAL EXPENSES $8,856.00

TOTAL COST FOR ALL SERVICES (LABOR PLUS EXPENSES) $84,625.00

USE WHEN CONTINGENCY IS SPECIFIED Check each chanae order

Original PO # 201 1-1 11 action & total action

Original Contract Amount-Contingency Identified $ 69,979.00 Contingency included on PO Ceiling Per Change Order @ 5% of Original Contract $ 3,498.95

Change Order #I Received: 1012111 1 PO# 11-111

Change Order #2 Received: 0210211 2 PO # To be issued

Change Order #3 Received: PO #

Change Order #4 Received: PO #

Action Required Change Order #I

I $ 9,858.00 1 HEARING REQUIRED

Action Required Change Order #2

I $ 4,788.00 1 HEARING REQUIRED

Action Required Change Order #3 - Liason Commissioner

Action Required Change Order #4 - Liason Commissioner

LessTotal Change Orders (Includes Current Change Order) $ 14,646.00 Action Required re: Total Change Orders

Available Contingency $ HEARING REQUIRED Addition to PO


February Session of the January Adjourned STATE OF MISSOURI


In the County Commission of said county, on the


day of February

5q -2012

Term. 20 12

Now on this day the County Commission of the County of Boone does hereby approve the request by the Prosecuting Attorney to transfer Tracy Gonzalez into .the position of First Assistant Prosecuting Attorney at 1 12.25% of midpoint.

Done this 91h day of February, 201 2.

ATTEST:

rx Wendy f i o r e n Clerk of the County Commission

Presiding Cmmissioner

arb M. Miller District I Commissioner


REQUEST TO TRANSFER ABOVE "ATS" (Authorized Transfer Salary) BOONE COUNTY Commission Order 146-2006

Descriution o f form: To request approval to transfer above "ATS" (authorized transfer salary). Procedure: 1 . The Administrative Authority or designee completes the form and prepares a schedule that demonstrates that funding is available within the

salary and wage appropriation (account #10100) and calculates the amount for a budget revision, if needed. The Administrative Authority submits the form, the schedule, and the budget revision (if needed) to the Auditor for certification of funds availability.

2. The Auditor certifies funds availability, approves budget revision (if applicable), returns original form to the Administrative Authority and forwards a copy to Human Resource Director.

3. The Human Resource Director reviews the request and provides recommendation to the Administrative Authority. 4. The Administrative Authority will schedule the request for approval by the Commission and provide the Commission with the HR Director's

recommendation. 5 . The County Commission will review all requests for a starting salary above the "ATS" and will either approve or deny the request. After

approval/denial, the County Commission will return this form to the Administrative Authority. 6 . The Administrative Authority will attach a copy of this approved form to the Personnel Action Form. RFCFNED - -- - -- - -- Name of prospective employee Tracy Gonzalez Department 1261 - Prosecuting Attorney

Position Title First Assistant Prosecuting Attornev Position No 201 JAN 1 2 2012

- Proposed Starting Salary (complete one only) Annual: $72,862.40 % of Mid-Point 112.25% BOONE COUNTY AUDITOR

OR Hourly: % of Mid-Point No. of employees in this job classification w i t h your Department? 1 Justification (Describe the prospective employee's education and/or work experience wbch supports tbs proposed compensation level) Tracy has been licensed to practice law since 1985. She worked as an assistant prosecuting attorney with our office from January 1995 to March 2002, and returned as an assistant prosecuting attorney in August 2010. During her tenure with our office Tracy has been responsible for the prosecution of many types of criminal offenses however her area of expertise has been the prosecution of offenses against children. Prior to returning to our office she was an Assistant Dean for the University of Missouri School of Law, an Assistant Professor of Criminal Justice at Lincoln University and Clinical Director of the Child Protection Clinic at the University of Missouri School of Law. Her earlier experience includes creating, implementing and monitoring three community based drug treatment programs in West Palm Beach, Florida, teaching at the Palm Beach Community College and worhng as a Public Defender in the Capital Litigation Division and Trial Office in St Louis in the 1980s.

Tracy has a tremendous amount of criminal law and litigation experience. Over her career she has handled hundreds of felonies and over a thousand misdemeanors. She has tried approximately 40 iurv trials, the maioritv of which have been felonies. She has tried 10 homicide cases.

Tracy is an extremely intelligent and hard worker. She uses excellent iudment and is thoughtful and conscientious. She works verv well with her co-workers and has their respect. She gets along well with victims, witnesses, police officers, other attorneys and iudges.

Tracy is an invaluable asset to the Boone Countv Prosecutor's Office. She has played and will continue to play an integral role in our efforts to fairly and effectively enforce the laws of the State of Missouri in Boone County.

If proposed salary exceeds what other employees in the same job classification are paid, explain how the prospective employee's background exceeds others working in the same job classification: This is a single person classification and there are no other comparable positions in this office or in Boone County Government. What effect, if any, will this proposal have on salary relationsbps with other positions in your office and/or positions in other offices?

Not applicable Additional comments: There will be no additional budgetary impact because I am asking for Tracy Gonzalez to be paid the same salary that Richard Hicks made as First Assistant Prosecuting Attorney.

Administrative Authority's Signature:

I Auditor's Certification: J Funds are available within the existing departmental salary and wage appropriation (#10100). I Funds are not available within the existing departmental salary and wage appropriation (#loloo);

d to provide funding is attached. Auditor's Signature: 2.

n

I 1 Human Resource Director's Recommendations: w B 4 m d - - o&- I / f

Human Resource Director's Signature:

Presiding Commissioner's Signature:

District I Commissioner's Signature:

(S:\ALLWuman ResourcesWlexible Hiring & Transfer Policy and Forms)


STATE OF MISSOURI

County of Boone } ea.

February Session of the January Adjourned

In the County Commission of said county, on the gth day of February

Term. 20 12

20 12


Now on this day the County Commission of the County of Boone does hereby approve the following budget revision to cover the cost of 201 1 transcripts and witness fees:

Done this 9"' day of February, 2012.

Increase $ Department

1123 1262 1262

ATTEST:

fl&&/. Mi&- - Wendy S. 6 r e n Clerk of the County Commission

84700 84800

Pr sid' g Co issioner

*/4J,Pg7 J

Decrease $

8,500.00 Account

86800


Victim Witness

Victim Witness

Department Name Emergency & Contingency

Account Name Emergency

Witness Expense

Transcripts 7,000.00 1.500.00

REQUEST FOR BUDGET REVISION


EFFECTIVE DATE FOR AUDITORS USE

Describe the circumstances requiring this Budget Revision. Please address any budgetary impact for the remainder of this year and subsequent years. (Use an attachment if necessary): Cover cost of 201 1 transcripts and witness fees including Expert Witness Fee for State v. Zachariah Peterson.

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year? B Y E S ON0 If not, please explain (use an attachment if necessary):

.------------------------------------------------------------------------------------------------------------------ TO BE COMPLETED BY AUDITOR'S OFFICE

A schedule of previously processed Budget Revisions/Amendments is attached. D'Unencumbered funds are available for this budget revision. 0 Comments:

8fl Auditor's Office

A~s.WC DISTRICT II COMMISSIONER

/ Revised 04/02

Description Transcripts Transcripts Witness Expense Witness Expense Expert Witness Witness Expense Witness Expense

Vendor Amount Case Case Number - -- . 11 --- BA-CR02703 . -

1 OBA-CR03261

--- 1 OBA-CR04898 11 BA-CR03733 11 BA-CR00281 1 OBA-CR04852 1 OBA-CR04898

Poe & Company $ 394.25 St v. Robert Prince - - -

St v. Rusty Webber . . -.

P-Card Commerce Bank St v. Leo Roland Brandi lngram Guardian Digital Forensics Ballew Reporting -

Willis Hockett - - Julia Hunt Julia Hunt Diana Taylor --

11 BA-CR00281 1 OBA-CR04882 --

Kristal Murphy Poe & Company Rossa Hunt

$ 228.48 -- $ 6,233.44

$ 280.00 $ 330.15 $ 149.60 $ 28.60 $ 11 8.60

Transcripts Transcripts Transcripts

1 OBA-CR05178 $ 1 OBA-CR04850 Transcripts $ Transcripts $ Witness Expense

-- - $ 8,433.53

St v Dennis McTye St v x c h a r i a h Peterson St v. Darris Peal St v. Leo Roland St v. Zachariah Peterson St v. Anthony Carr Various