cfa glines service stations dangerous goods regs reqs emergency planning

7/24/2019 Cfa Glines Service Stations Dangerous Goods Regs Reqs Emergency Planning

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GUIDELINES for Service / Petrol Stationsmeeting Dangerous Goods Regulationsrequirements for emergency planning

CFA Dangerous Goods (03) 9262 8444 | www.cfa.vic.gov.au | www.mfb.vic.gov.au | www.worksafe.vic.gov.au 1 > 2

This document is designed to provide advice and information to assist service / petrol station sites handling or storingquantities of dangerous goods in meeting CFA requirements when submitting emergency planning information(Emergency Management Plans & Emergency Information Book) as part of an Application for Fire Services WrittenAdvice to CFA under Regulation 437 of the Dangerous Goods (Storage & Handling) Regulations 2000.

An Emergency Management Plan is a written document detailing how a site / facility and its occupants deal or manageemergency events that may possibly occur. An effective emergency management plan consists of the preparedness,response and recovery activities and includes the agreed emergency management roles, responsibilities, strategies andsystem arrangements of the site. The level of detail in the emergency management plan will depend on the complexity ofthe site involved and how much and what type of material is being stored.

These plans should be simple, flexible, tested and reviewed. It should be communicated to and available to all employeesin the workplace. Employees should be trained in all Emergency Procedures and regularly practice various emergencyscenarios to ensure that the documented procedures and plans work successfully.

An Emergency Information Book is a requirement of fire services to assist responding emergency services in efficientlyand safely accessing key information for sites and facilities in combating any incident or scenario that may occur. Thisinformation should be developed and supplied in the format indicated in this help document and be located in anemergency information cabinet readily accessible location for responding emergency services (preferred location beingadjacent to the main entry)

The information provided by CFA is this document is designed to meet the twenty requirements for emergencyplanning in the Code of Practice for the Storage and Handling of Dangerous Goods for Emergency Management

Plans. Alternatively the CFA has available an Emergency Management Manual Folder which includes an EmergencyManagement Manual How to produce an Emergency Management Plan for your premises and data CD that assistsa site in producing their own emergency management plans and also an Emergency Information Book that may bepurchased by contacting (03) 9262 8403 or filling out the order forms online at:

Emergency Management Manual Folder. CFA / MFBhttp://www.cfa.vic.gov.au/business/documents/emergencymgt-appform.pdf

Emergency Information Book. CFA / MFBhttp://www.cfa.vic.gov.au/business/documents/app_form_dangerous_goods.pdf

Other reference material used and that may be of further benefit in developing your EmergencyManagement Plans and Emergency Information Book are:

Code of Practice for the Storage and Handling of Dangerous Goods (2000). Worksafe Victoriahttp://www.worksafe.vic.gov.au/wps/wcm/connect/WorkSafe/Home/Forms+and+Publications/Publications/import_Dangerous+Goods+

Storage+and+Handling+%28Code+of+Practice+No.27%2C+2000%29

OHS in Service Stationshttp://www.servicestationsafety.com.au/index.php

Guidance Note 17- Emergency Planning under the Occupational Health and Safety (Major HazardFacilities) Regulationshttp://www.worksafe.vic.gov.au/wps/wcm/resources/file/eb5af94273dba1b/GN17.pdf

AS 3745 (2002) Emergency control organisation and procedures for buildings, structures and

workplaces. SAI Globalhttp://infostore.saiglobal.com/store/

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Continued from page 1

AS 4360 (2004) Risk Management. SAI Globalhttp://infostore.saiglobal.com/store/

AS 1940 (2004) The storage and handling of flammable and combustible liquids. SAI Globalhttp://infostore.saiglobal.com/store/

AS 1596 (2002) The storage and handling of LP Gas. SAI Globalhttp://infostore.saiglobal.com/store/

The emergency management plan should be dealing with worst-case credible scenarios, ensure safe refuge if required,safe & efficient evacuation of the site, safe approach & accurate information for emergency responders and anyenvironmental concerns are met.

Some of the information that should be provided as part of your Emergency Management Plan includes detailed siteplans, Material Safety Data Sheets, emergency contact details, locations of fire protection equipment, utilities, dangerousgoods, emergency procedures, spills / drain containment.

NOTE: Any site storing quantities of dangerous goods above minimummanifest quantities specifiedin Schedule 2 of the Dangerous (Storage and Handling) Regulations 2000 musthave an emergency

management plan and emergency information book developed and have a copy of those plans sent to thefire service (CFA) for review and then have regard to any written advice provided by the fire service (CFA) inrelation to those plans. See link to application form below:

Application for Fire Services Dangerous Goods Written Advice:http://www.cfa.vic.gov.au/business/documents/app_form_dangerous_goods.pdf

The guidelines and corresponding checklist have been designed for use at retail service stationsonly and as such there are a number of assumptions that can be used to influence the developmentof emergency plans.

The assumptions are:

1 Minimal staff and visitors will be onsite at any one time

2 An incident is most likely to be confined to the dispensing and filling areas, as the main storages ofDangerous Goods are likely to be underground.

3 Standard design requirements and consistency across the industry has resulted in safe operatingprocedures.

CFA accepts the use of the Emergency Procedures Dangerous Goods, Fire, Spills and Leaks or Fire Orders(see over) as the standard documentation to be used for displaying sites Emergency Procedures.

Examples over page

1 > 2 GUIDELINESfor Service/Petrol Stations meeting Dangerous Goods Regulations requirementsfor emergency planning

uContent of an Emergency Management Plan

for a service/petrol station

CFA Dangerous Goods (03) 9262 8444 | www.cfa.vic.gov.au | www.worksafe.vic.gov.au 2 > 3


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The two CFA emergency procedures signs are available for download from the CFA website at:

http://www.cfa.vic.gov.au/business/goods/emergency.htm and

http://www.cfa.vic.gov.au/business/plans/incase.htm

In addition to the Emergency Proceduresa detailed Emergency Management Planshould bedeveloped and regularly updated that includes the following information:

1 Name, location and address of the facility

2 Detailed map of the facility and surrounding area

3 Details of Emergency Contacts for after-hours and specialist response assistance

4 Procedure for dealing with Spills, Leaks and Fire which should include the following:

a) Alert management and any persons in the immediate vicinity

b) Establish product involved

c) If a major spill, call the fire brigade

d) Eliminate ignition sources

e) Clear area

f) Shut down electrical power at switchboard

g) If any person is injured, call ambulance

h) Attend to emergency if safe to do so.

i) Refer to Material Safety Data Sheet for specific product information

j) Close interceptor drain valve (if provided).

k) Utilise spill kit to prevent any spills of effluent from entering drains or watercourses

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5 Manifest including location and size of underground and aboveground tanks

6 Maximum and minimum number of persons expected at the facility

7 Hazard Identification and Risk Assessment

8 Allocation and roles of personnel for implementing the plan

9 Contact details for Emergency Services

10 Details of emergency resources on site

11 Arrangements for obtaining additional external resources

12 Procedures for safe evacuation and muster of personnel

13 Locations of designated evacuation assembly area/s

In accordance with Clause 7.6.2 of AS1940operating procedures shall be adopted that take intoaccount the following:

1 The prevention of smoking or any other ignition sources within 3 m of any point where flammableliquid might be exposed, particularly when receiving or dispensing.

2 The need to switch off a vehicles engine while refuelling.

3 Any possibility that vapour from a flammable liquid fill or vent pipe could reach an internal pilot flameon a campervan or caravan if the appliance vent has been badly located in relation to the filler (in suchcases it is necessary to turn off the pilot before filling).

4 The prevention of overfilling and spillage when storage tanks are being replenished.

5 The maintenance of fill and dip caps in a liquid-tight condition.

6 The suitability of containers being filled at dispensers for use, i.e. container condition and material,

the presence of an effective cap, correct labelling. Containers shall not be filled when inside a vehiclecompartment (see also Clause 7.6.3).

7 Specific instructions that do not allow the filling of plastic containers that do not comply with AS/NZS2906 or equivalent Standard.

8 Risks when cleaning parts with flammable liquid.

9 Procedures to be followed in the event of spillage, and particularly the spillage of flammable liquid onclothing.

10 Risks when draining fuel tanks, particularly over inspection pits.

11 Precautions for hot work on vehicle fuel tanks.

12 Safety of electrical equipment used in pits.

13 Floors shall not be washed with flammable liquid.

14 Emergency clean-up equipment shall be available in case of spillage.

15 Persons under the age of 15 years shall be prevented from operating fuel dispensers.

16 Precautions for working in confined spaces.

17 Training in the use of emergency equipment and maintenance of appropriate records.




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An Emergency Information Bookis a requirement of fire services to assist responding emergency services in efficientlyand safely accessing key information for sites and facilities in combating any incident or scenario that may occur. This

information should be developed and supplied in the format indicated in this help document and be located in a readilyaccessible location in an emergency information cabinet for responding emergency services (preferred location beingadjacent to the main entry).

The Emergency Information Book is available through CFA and may be purchased by contacting (03) 92628403 or filling out the order form online at:

http://www.cfa.vic.gov.au/business/documents/app_form_dangerous_goods.pdf

When compiling the information in the Emergency Information Book reference should also be made to AS1940 Appendix N1.3which details information to be provided to the emergency services.

In developing the required information for the emergency information book, the content isdivided into 5 main sections with some sub sections. These sections are as follows:

SECTION 1 SITE LAYOUT DRAWINGS

SECTION 2 DANGEROUS GOODS LOCATION DRAWINGS & RELATED MANIFESTINFORMATION

SECTION 3 ON & OFF SITE EMERGENCY CONTACT LIST

SECTION 4 EVACUATION POINTS & WARDEN IDENTIFICATION

SECTION 5 MATERIAL SAFETY DATA SHEETS & ADDITIONAL INFORMATION



Content of an Emergency Information Booklet

EmergencyInformation Book

EmergencyInformation Container


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SECTION 1

SITE LAYOUT DRAWINGS

The information included in this section should provide a quick reference to locate the fire protectionequipment, drainage containment system and gas, electricity valves and controls. This information should

be presented in the form of a site drawing or plan.All drawings for this book need to be clear, simply laid out and preferably laminated A3 or A4 size. If, dueto the size of the facility, it is impractical to fit all drawings in the alternative arrangements can be made bycontacting the Dangerous Goods Officer at the local CFA area office of CFA Headquarters. The followingseparate drawings, where applicable, should be included:

u Fire Protection (Section 1.1)

u Fire alarm and detection systems (Section 1.2)

u Gas, Electricity and Water isolation points (Section 1.3); and

u Drainage, Spill and Fire Water containment (Section 1.4)

This may be provided information on one or two drawings.

SECTION 1.1 Fire Protection

The purpose of this sub-section is to provide the fire services personnel at an incident with the layout of thesite and the fire protection systems available. This will assist fire services personnel to make quick decisionson crew replacement and other emergency control strategies.

The information required on the drawing, where applicable, should include:

u The type of neighbours (such as private residential or industrial premises)

u The boundaries of the premises

u Adjacent street names

u Vehicle access in and around the site

u The name and purpose of each building / area (eg factory, warehouse drum store)

u The location and type of all fire protection equipment on site (eg fire mains, fire main and fire waterisolation valves, booster connections, hose reels, hydrants and monitors etc)

u The location of emergency related infrastructure / facilities (eg emergency control rooms, fire pumphouse and static firefighting water tanks)

u Direction of North; and

u The location of dangerous goods on site with their class labels if this can be included withoutcluttering the drawing.

Note: The information required may be presented in more than one drawing for a large complex site.

Recommended colour codes for these items on the drawing area as follows:

n RED Fire main ring, hydrant locations, booster connections, fire main isolating valves,sprinkler control valves, hydrant & sprinkler pumps and fire control rooms.

n BLUE (DOUBLE HATCHED LINES) Static water storage

n BLUE Foam suppression systems

n HEAVY BLACK Fire separation, fire walls and fire compartments.

n YELLOW Vehicle access in around the site

Example (over page)


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CFA Dangerous Goods (03) 9262 8444 | www.cfa.vic.gov.au |www.worksafe.vic.gov.au 7 > 8


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SECTION 1.2 Gas, Electricity & Water

The purpose of this sub-section is to allow emergency services personnel to see clearly the layout of the gas,electrical and water utilities on the site.

These drawings (along with suggested marking scheme) should contain:

n HEAVY BLACK (with diagonal yellow stripe)

Switchroomsn YELLOW Substations, transformers, standby power equipment, isolation switches

n GREEN Natural gas lines

An option for marking of steam lines, compressed air lines, major product lines etc is to use the systemoutlined in AS 1345 1995 Identification and content of pipes, conduits and ducts.

Example




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SECTION 1.3 Drainage, Spill & Firewater Containment

The purpose of this sub-section is to provide information about the means available to contain spilledchemicals and firewater run off within the boundaries of the premises.

These drawings must be of simple format, easily understood by a person from a non-engineeringbackground (Piping and instrumentation diagrams are not suitable for this purpose).

The drawing should include the following:

u Site drains

u Stormwater grates, isolation valves and keys

u Storage capacities of bunds and bund surfaces

u Sumps, interceptor pits and waste catchment areas

u Location of spill kits and other containment measures available on site

u Special arrangements or contracts for the removal of waste

Example




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SECTION 2

DANGEROUS GOODS LOCATION DRAWINGS &RELATED MANIFEST INFORMATION

The purpose of this section is to provide accurate details and locations of all dangerous goods on site.

Information for a site with small quantities of dangerous goods may be presented clearly in one drawing.Large and complex sites may need to have an overall site drawing with separate drawings showing thedetails of specific areas.

Each drawing should be accompanied by a table or list of dangerous goods in that area as shown inAppendix 8 of the Code of Practice for storage and Handling of Dangerous Goods. Each table orlist of dangerous goods should be placed opposite the corresponding drawing.

Example

Dangerous Goods Drawing following page



BULK STORAGE

Tank ID

No.

Dangerous Goods Tank

Name Class Sub Risk/s UN No. PG Type Capacity

T1 Toluene 3 N/A 1294 11 Above Ground 35,000 L

T2 Perfumery Products 3 N/A 1266 11 Above Ground 35,000 L

T3 Ethyl Acetate 3 N/A 1173 11 Above Ground 35,000 L

B1 Liquefied Petroleum Gas 2.1 N/A 1975 N/A Above Ground 20,000 L

B1 Liquefied Petroleum Gas 2.1 N/A 1975 N/A Above Ground 20,000 L

PACKAGED STORAGE AREAS

Area Class Sub Risk/s Packaging Group Maximum Quantity

Factory Store 8 N/A II 5,000 L

MANUFACTURING AREAS

Area Class Sub Risk/s Packaging Group Maximum Quantity

Factory Cleaning Bath 8 N/A III 400 L

Factory Filling LIne 3 N/A III 1,000 L

Note: The area naming system is left to the premise occupiers discretion. However, the system chosen must be simple and logical. Storage area designation could alsoinclude a grid reference back to the main site map if this was thought to be applicable, for example - in the case of a large or complex site.


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SECTION 3ON AND OFF SITE EMERGENCY CONTACTS

This information allows emergency services to rapidly call up extra site personnel and allows both thefacility and the emergency services to alert neighbours, the general community and other agencies asrequired.

This section requires names and after hours telephone / pager numbers of relevant site personnel who couldprovide specialist advice or assistance in the event of a fire or emergency.

These people may include:

u Managers

u Production Managers

u Chemists

u Site Engineers

u Personnel responsible for the operation of specialist equipment

u Persons authorised to sign orders in the event of additional firefighting equipment or firefightingextinguishing mediums being required

u Site personnel authorised to deal with the news media

u Medical Practitioners

The contact details of the following service providers should also be included:

u Fire equipment maintenance company

u Suppliers of goods essential to emergency response (such as foam, specialised extinguishing,specialised extinguishing agents, absorbents and neutralising agents)

The following local agencies and premises, where applicable, should also be included:

u Air traffic control

u Railway authorities

u VicRoads

u Environmental Protection Authority

u WorkSafe Victoria

u Port authorities

u Municipal Emergency Response Co-ordinator

u Any highly populated premises in the surrounding area such as schools, nursing homes and hospitals.

This section should also contain information regarding any special mechanism(s) to notify theneighbours and the local community during an emergency which has a potential impact outsidethe site boundary.


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SECTION 4EVACUATION POINTS & WARDEN IDENTIFICATION

The purpose of this section is to allow fire service personnel to rapidly establish control and to determinethe evacuation status of occupants.

A description of the Emergency Control Organisation engaged at the site is required.

The information should include:

u Titles

u Names

u The method of identifying of each member

This information is to be formatted as simply and graphically as possible and can be presented as a flowchart. A site plan showing the Emergency Evacuation or Assembly Points can also be included. Alternativelythe assembly areas can be shown on the site plans in Section 1, reference to this arrangement should bemade in this section.

The size and activities of the facility will determine the complexity of the Emergency Control Organisation.For more detailed information on the establishment of an appropriate warden structure refer to AS

3745 (2002) Emergency control organization and procedures for buildings, structures andworkplaces.

The fire services must be able to quickly account for the whereabouts of all site personnel (including visitorsand contractors) and be informed about unaccounted people. The head of the sites Emergency ControlOrganisation, or their authorised delegate, must immediately inform the fire services that all personnel onsite are accounted for.

It is essential that a fire services liaison person be appointed. The role of this person is to provide the fireservices with relevant technical information regarding the emergency and to assist in coordinating theefforts of fire services and site personnel.

Section 5 on page 14


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SECTION 5MATERIAL SAFETY DATA SHEETS (MSDS)

MSDS for dangerous goods should be placed in this section if practical to do so.

If it is not practical, due to a large volume of documentation, to put them in this book, an alternative

arrangement must be made. This alternative must be agreed to by both the fire service and the siteoccupant. Reference to what that arrangement is must be clearly stated in this section of the EmergencyInformation Book to enable emergency responders to quickly access those MSDS.

ADDITIONAL RESOURCES AND MUTUAL AID

This section should contain specific information regarding other resources necessary to respond to specificemergencies.

The resources may include the following items:

u Special chemicals (eg absorbents & neutralisers)

u Specialist decontamination and clean-up equipmentu Reserve firefighting foam supplies

u Safety showers and eye wash stations

u Recovery drums (with sizes noted)

u Other specialist firefighting agents or equipment

Information regarding any mutual aid arrangements with neighbouring facilities, if they exist, should beincluded in this section.

These arrangements may include:

u Access to extra firefighting equipment, extinguishing agents and chemicals

u Provision of technical expertise

u Access to industrial equipment (such as forklifts)

u Utilisation of communication facilities

u Access to infrastructure

USEFUL SYMBOLS & GRAPHICS

The following symbols and graphics should be used to mark the location and area of dangerous goods,firefighting equipment, isolation points, evacuation areas etc on all submitted plans to the fire services.

The National Transportation Commission Australia website contains fully downloadable and re-sizeabledangerous goods labels that may be inserted into plans -

http://www.ntc.gov.au/viewpage.spx?documentid=1313

Alternatively the labels displayed below maybe purchased through the Metropolitan Fire Brigade at:

http://www.mfb.vic.gov.au/Media/docs/Stationery-Catalogue-4d847fb3-3bf3-4bb5-b247-ebdb6f3d9f46.pdf

http://www.mfb.vic.gov.au/Media/docs/Stationery-Order-2008-2938f328-8581-4afd-a9e8-749f91e05c70.pdf

You may choose to print the following pages out on an A4 sized label page and then cut the varioussymbols and graphics out to use on the plans you may produce.

Remember to insert a key or legend to provide a guide to the symbols represented on your plans.


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DANGER

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cfa glines service stations dangerous goods regs reqs emergency planning

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