challenges on financial mgm't.ppt 21

8/3/2019 Challenges on Financial Mgm't.ppt 21

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Presentation on Challenges of the Global FundFinancial Management

November 2011

WALISSO

AG1

AG2


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Slide 1

AG1 please make it December,2011 and DESSIEAbebe Getahun, 12/24/2011

AG2 Amhara HAPCO

Abebe Getahun, 12/24/2011

AG10 It is good but I have some comments to be seen again. Thankyou.Abebe Getahun, 12/24/2011


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`Budget Control Problem

`Fund Liquidation problem

`Reporting problem`Fixed Asset Issues

`Financial Statement to External

Auditors


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` Zones do not report their budget timely

` Zones do not control their budget; which led to

over/under spending of fund in some program

areas (reprogramming)` Diversion of budget from one activity to another

activity led to under & over settlement in different

activities

` Failure to stick to utilize the fund as agreed` Failure on preparation of SOE


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Rounds Amount Closing d

` Round 4 545,696.25 23/12/2011

` Round 7 16,565.77 23/12/2011

` RCC 190,325.27 23/12/2011Total 752,587.29

(See table 1,2, 3, 4)

AG3


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Slide 4

AG3 Closing DateAbebe Getahun, 12/24/2011


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Zone R4 Y4 R7 Y1 RCC Woreda Total

Awi Zone 7,822.48 606.00 8,428.48

Bahir Dar 402,585.11 3.04 3,674.02 406,262.17

East.Gojjam 14,027.74 2,788.62 16,816.36

NorthGonder 19,417.75 28,480.00 8,228.34 56,126.09

Oromiya 28,692.54 6,859.03 18,941.48 54,493.05NorthShoa 12,629.14 7,983.99 20,774.41 2,724.16 44,111.70

SouthGonder 51,914.45 30,493.78 417.91 82,826.14

SouthWollo 285.21 6,776.94 7,221.20 14,283.35

Waghemra 228.55 0.98 7,956.80 8,186.33

WeastGojjam 12,780.00 1,026.00 13,806.00

NorthWollo

1,433.52 3

7,29

4.10 3

8,727.62

Dessie Kettema 1,420.00 1,420.00

Gondar Kettema 7,100.00 7,100.00

523,290.02 16,565.77 190,325.27 22,406.23 752,587.29


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Zone R4 Y4 R7 Y1 RCC Woreda TotalAwi Zone 7,822.48 606.00 8,428.48

Bahir Dar 402,585.11 3.04 3,674.02 406,262.17

East.Gojjam 14,027.74 2,788.62 16,816.36

NorthGonder 19,417.75 28,480.00 8,228.34 56,126.09

Oromiya 28,692.54 6,859.03 18,941.48 54,493.05

NorthShoa 12,629.14 7,983.99 20,774.41 2,724.16 44,111.70

SouthGonder 51,914.45 30,493.78 417.91 82,826.14

SouthWollo 285.21 6,776.94 7,221.20 14,283.35

Waghemra 228.55 0.98 7,956.80 8,186.33

WeastGojjam 12,780.00 1,026.00 13,806.00

NorthWollo 1,433.52 37,294.10 38,727.62

Dessie Kettema 1,420.00 1,420.00

Gondar Kettema 7,100.00 7,100.00

523,290.02 16,565.77 190,325.27 22,406.23 752,587.29

AG4


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Slide 6

AG4 Could you please avoid this slide and use slide no 5 instead?Abebe Getahun, 12/24/2011


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` The following are common problems with the

regions reports (SoE) Physical and financial report do not tally

SoE with no Physical Report Expenses that are not included in the agreement are

reported (without reprogramming)

Sometimes Zones Develop their own Reporting format

Using Peachtree accounting system does not started still

now at Zonal level

AG5


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Slide 7

AG5 change the word region by zoneAbebe Getahun, 12/24/2011


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` Regions Fixed asset registration lacks some or all

of the following basic elements Acquisition date and Payment Voucher No.

Grant No. Serial No.

Supplier Name & Invoice No.

GRN, SIV, Location

Value (purchase price)of the item

Fixed Asset register, Fixed asset report(Audited) and

physical count are not reconciled.

AG6


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Slide 8

AG6 change by zone, because to show zones' gapsAbebe Getahun, 12/24/2011


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`Actions to be taken

Revisit your fixed asset register and make sure

that these deficiencies are addressed

Reconcile Fixed asset register with the annualphysical count and with 2002 Audited reports

Reconcile 2003 fixed asset count with fixed

asset register and with the 2003 Financial

Report.

AG7


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Slide 9

AG7 Be sure that auditing report was produced in 2002 and zones recieved that report.Abebe Getahun, 12/24/2011


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` Federal HAPCO is expected to submit

audited financial report to The Global fund

within six months after end of budget year.` to meet this HAPCO is expected to issue

draft financial report to external Auditors

within three months after end of budget

yearAG8

AG9


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Slide 10

AG8 Please add one or two slides of basic recommendations and if possible try to sugest centeral points for discussionAbebe Getahun, 12/24/2011

AG9 please show zonal balance by power point, by providing one slide to the excell that you done separetely.A

bebeG

etahun,12/24/2011


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Thank You

challenges on financial mgm't.ppt 21

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