chap1-5payroll system thesis final

OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS

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CHAPTER 1

Introduction

The Computer nowadays is a basic need for businesses or

companies. It helps a lot in such a way that it makes work more

progressive and productive. It is an important thing that a company or

small business should have because it helps a lot in many ways such

as organizing, storing and manipulating data. Having computer

programs may help a company grow bigger and be competitive in the

flow of the business world. The companies nowadays uses computer

literate and very competitive in the business (Brian Thomas, 2004).

A. Background of the Study

The Blanco Family Academy is a private educational institution

offering pre-school, elementary, and secondary education, it is

started 2001. While a normal school in most respects, the Blanco

Family Academy places heavy emphasis in the fine and performing

arts. The school vision is to give quality education to all levels of

society and to serve the community through academic, moral,

emotional, spiritual and social upliftment.

The Blanco Family was headed by Jose “Pitok” V. Blanco, his

wife Loreta, and all seven children are all accomplished painters

versed in the “Folk Realism” style. What’s quite intriguing is that

most of them have had no professional art training, especially the

children. This celebrated art family is commemorated in the Blanco

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Family Museum located in Angono, Rizal, billed as the art capital of

the Philippines.

The Timekeeping and Payroll System of the Blanco Family

Academy is imprecise sometimes when it comes in computation of

timekeeping and payroll. also, the employees of the company are

using bundy clock to indicate in their date time card, the time of

work in and out every day and the Accountant administrator based

the wages of each employee in that time card. It is hustle to use and

long term creating the payroll slip, and the time keeping which the

Human Resources need to encode all the attendance of employee

using spreadsheets. Therefore the Blanco Family Academy’s Time

Keeping and Payroll system need improvement.

By this proposed system, the program will run through

computer for payroll record with an integration of biometric

fingerprint scanner for time keeping. It contains the automation of

time keeping for the assumptions of every employee to generate

payroll transaction. It can update employee information, individual

and groups reports, file leave, set a non-working or working holiday,

access control and also calculation of 13th month pay and tax refund

yearly report. (See Appendix A Transcript of Interview)

http://maps.google.com/?ll=14.525282,121.149443&spn=0.00134,0.004292&t=k&z=18

http://en.wikipedia.org/wiki/Angono%2C_Rizal


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B. Rationale

The proposed system will run through computer for payroll

record with an integration of biometric fingerprint scanner for time

keeping. It contains the automation of time keeping for every

employee to generate payroll transaction. It can update employee

information, individual and groups reports, file leave, set a non-

working or working Holiday, access control and also calculation of 13 th

month pay and tax refund yearly report.

C. Statement of the Problem

The proponent’s interest to conduct an investigation has led

them to understand the payroll system of Blanco Family Academy

present problems:

1. What are the common problems encountered by the accounting

staff of Blanco Family Academy in terms of using their manual system

in processing payroll and time keeping?

2. Does a LAN-Based Timekeeping and Payroll system using Biometrics

for Blanco Family Academy will help the accounting staff in terms of

the generating payroll transaction, easy way timekeeping using

biometrics, secure all payroll records, calculating 13 month pay, tax

refund and generate all payroll reports?


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3. If a LAN-Based Timekeeping and Payroll system using Biometrics will

be used in the Blanco Family Academy will it be more efficient and

effective than the current manual system?

4. What is the level of efficiency of the system when evaluated by the

user evaluation result of the existing, the prototype system and the

proposed system in terms of Correctness, Reliability, Efficiency,

Testability and portability?

5. What is the level of efficiency in the system when evaluated by the

system testing result?

6. Is there a significant difference between effectiveness of the system

when evaluated by the user evaluation result of the present, the

proposed system and the prototype system in terms of Correctness,

Reliability, Efficiency, testability and Portability?

Hypothesis of the Study

There is no significant difference using LAN-Based Timekeeping

and Payroll system using Biometrics compared to manually

management of all the payroll transaction of Blanco Family Academy

and Efficiency of the system in evaluated by the user evaluation result

of the existing, prototype and proposed system in term of Correctness,

Reliability, Efficiency, Testability and Portability.


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D. Objectives of the Study

A. General Objective

This study aimed to help the Blanco Family Academy to have an

efficient and effective way of monitoring their employee’s time keeping

and payroll system to give a higher quality of service.

B. Specific Objectives

Specifically, attain to:

B.1 Develop a system that will improve the Blanco Family Academy’s

process in the Timekeeping and Payroll;

B.2 Develop a system that will monitor employee’s data that is efficient

to use;

B.3 Use biometrics tool (Fingerprint scanner) that will provide an easy

log-in and log-out of the employees and staff.

B.4 Secure the records of employees and to have more manageable

files;

B.5 Calculate payroll transaction easily; and

B.6 Summarize all the Deducted Contribution of Employees.

E. Theoretical Assumption of the Study

The proponents act fully responsibility to improve the Blanco

Family Academy operation in the Time Keeping and Payroll System to

implement the needs of the user of the system.

The proponents established that if the system will crash, the

proponents will prepare a back-up system which it can be restore the


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system but before the proponents restore the system, the user should

have back-up all the files and data in the system.

The proposed system will secure the records of employees and

have more manageable files.

The proposed system will provide a (Local Area Network) LAN-

Based to easily share information accurately and it also transfer data

faster.

(Figure 1 Network Diagram)

The proposed system will monitor employees’ data which is

efficient to use.

Figure 1: Network Diagram

Figure 1 shows the proposed network diagram, it refers the

configuration of cable, computer and other peripherals for LAN-

Based Timekeeping and Payroll using Biometrics of Family Blanco

Academy. This is the method used to pass information between the

workstation.


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Equipments

Universal Twisted Pair Cable - This is the type of cable that will be

use in our Local Area Network.

Router – The Local Area Network will use router that forwards data

packets between computer networks.

F. Scope and Limitation

Scope

The proposed system Time Keeping and Payroll System for Blanco

Family Academy covers many aspects of time keeping and payroll

process. This includes the capture of information based on the

employee’s work schedule, daily time worked and daily time rendered.

The payroll process encompasses all activities necessary to report

employees’ time worked. The system will convert the current

company’s time keeping and payroll into Visual Basic Program.

The system will have a file management where it covers the records

of employee and system transaction log.

The system also covers the Payroll Processing and Reporting which

includes the pay calculation of salary slip and time off tracking.

http://en.wikipedia.org/wiki/Computer_network

http://en.wikipedia.org/wiki/Data_packet



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The employee will use biometrics to time-in and time-out for

recording of timekeeping.

The system will have a report consist of summary of time sheet,

summary of Payroll Computation, Summary of Tax Refund and 13th

Month Pay, Withholding Tax, SSS, and Pag-IBIG Contributions.

Limitation

The employee’s salary will not be sent through Automated teller

machine (ATMs) or cheques, for the reason that the company insisted

that salaries must be on a cash basis. No other currencies are

computed in the system but Philippine Peso only. The proposed system

cannot be accessed online and it focuses only on the employees’ Time

Keeping and Payroll System of the Blanco Family Academy. The

necessary required remittance form given by the SSS, PAG-IBIG,

PHILHEALTH will be remitted manually. This proposed system is only

applicable and can only be used by the management of Blanco Family

Academy.

G. Information Technology Innovation

Biometrics

The Family Blanco Academy used time card in their timekeeping,

when the system implemented, the employees will use biometrics


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(finger scanner) for their timekeeping to have an easy way of

timekeeping and calculating their time of work.

Local Area Network

Local Area Network in technology system is the connecting of

two or more computers to common peripheral resources to compile all

the data of Timekeeping and payroll of Blanco Family Academy.

H. Significance of the Study

To the management

Blanco Family Academy will greatly benefit with the proponent’s

study because they don’t need to hire any programmers to do the

work in their system. The proponents will develop their system. So the

proponents ask for the support of the company. This will lead in

lessening the expenses of the company which can be used in their

other expenses. They will also find it easier to do task with the system

like the biometrics wherein they can assure that their time keeping

system is secure.

To the employees

The Employees will benefit in the system. They will find it easier

to transact about their records since searching in the system is faster


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than tracking in the record book or log book. The biometrics will give

them an easier time with their time log and they don’t have to worry

about losing their time cards because it is not necessary.

Human Resources Personnel managing the time keeping will not

be the same again as they will experience relieve. It would be fast and

easy for them to handle transactions such as report making and

monitoring time entries. Further determining or computing the payroll

manually will be eliminated that will lead to faster transaction.

Accountant will able to manage employee services, hours, pay

rates. An automated time and attendance employee system also helps

in implementing and enforcing fair pay policies. By using the Security,

Time Keeping and Payroll System employee software, actual balances,

and flexible labor distribution for projects and work orders can be

maintained. Other benefits of the time and attendance employees’

software include the elimination of time cards and unauthorized

overtimes

To the students

The proponents will gain knowledge about the business system

existing inside a Finance office, with this; skills in system analysis will

be improved and also it helps the future researcher to have an idea

about payroll system and develop their own system. They can learn

about the proponent’s system and at the same time develop a greater

system with the help of the proponent’s study.


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CHAPTER 2

Review of Related Literature and Studies

This chapter includes a discussion of the related literature,

theoretical Framework and conceptual framework as components of a

faculty evaluation.

A. Conceptual Framework

In this research, the researchers to provide a better way of

monitoring the attendance of Blanco Family Academy, where the staff

and the manager can handle a faster and easy way of recording and

monitoring their daily Attendances. Only the Admin, HR and

Accounting department has the authority to use the system that can

manipulate the records in the system. The system will provide a

reliable and efficient way of Timekeeping activity. The study aims to

produce a result of Time keeping and Payroll System that can cope up

with the needs of the company.


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FEEDBACKFigure 2: Input Process Output of LAN-Based Time keeping and

Payroll using Biometrics for Blanco Family Academy

B. Related Literature

1. Local Literature

John Aquilan made a comparable thesis entitled “Automation of

time attendance System” in 2004, it stated that the automation of

the time attendance records, time in and time out of every employee

using barcode system. It tends to eliminate the manual recording

system of time and attendance and also include salary

computation of each employee based on the time and attendance

reports.

Ramon Floran in the Philippine Daily Inquirer, page 14 October

2005 wrote on his article “The Computer Edge of the New Employment

and Opportunities He stated that computer gives a different feeling

about what is happening in the company. Business will be highly

competitive and innovative because the computer provides instant

information.

According to Andrea Cantoma, March 2004 entitled

“Computer Library System for St. James Academy” stated that, in

manual system in retrieving, maintaining security and piling records


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take place because of the years gone by. Furthermore, these files were

only kept in envelopes and folders in wooden rocks. There are

also instances when the right information is given to a wrong person,

which affect quality of service.

“Biometrics Technology to be Implemented in PNP”, 2009 The

Philippine National Police (PNP) also made by the international crime

detection technologies in the market, the said Philippine agency

decided to adopt NEC’s (mentioned above) Automated Fingerprint

Identification System. Via the technology, PNP staff and experts are

able to authenticate unique body demographics, such as fingerprints in

the particular case. The technology also allows an almost

instantaneous identification. The technology was used however by first

building an initial database of 210,000 fingerprints. PNP actually used

the said technology in order to identify two “chop-chop” victims who’s

mutilated bodies were found dumped in several areas in Quezon City

and Muntinlupa.

According to the mentioned above with the use biometrics

technology the PNP was able to identify a suspect because of the

fingerprints.

According to Mayor Jun Bernabe on the article Planet Biometrics,

In August 2011Parañaque City, Philippines has replaced its existing


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biometric machines with a new fingerprint biometric attendance

registry system, which it says is more user-friendly and efficient.

The city’s mayor, Jun Bernabe, says the new attendance

machines will enable it to resolve the issues of long queues as well as

employee complaints. A total of 40 Model 628 Double Engine ZK Finger

Print Stand Alone Time Recorders were purchased. City hall took 15

units while the rest were installed in other local government facilities.

The upgrade was jointly run by the city government’s Human

Resource Management Office and the Electronic Data Processing (EDP)

Office. “Aside from cutting manpower downtime, it makes timekeeping

and payroll preparation simpler, systematic and more accurate. It also

provides an additional way to identify, discipline and fire habitual later-

comers, absentees and ghost employees,” says Mayor Bernabe.

According to the article mentioned above, with the use of biometric

fingerprint scanner in the attendance system of the organization which

is also connected to the payroll system. Saves time in lining up in the

Bundy clock.

2. Foreign Literature

According to Thomas Primer on his article “Automated

Computerize Process”, in Readers Digest Magazine, May 2005, Page

45, for many businesses automating the collecting of employee

attendance data when employees begin their shifts is still a manual

process. Even business that has automated or computerized


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processes such as scheduling, inventory, purchasing, general ledger

and payroll processing still use manual method such as time cards

sheets to collect time and attendance data.

NOVA time a group system developer, on last May 2007, the

system that will give management the power to not only utilize the

tools we have available to us today, but will continue to grow and

evolve, giving it the capability to incorporate and utilize the tools the

new millennium promises to bring us. NOVA time has brought a system

designed for growth while maintaining the maximum in flexibility.

Where the sophistication lies within the programmed mechanism of the

system, allowing for a quick and simple implementation and employee

training cycle, after all the true test of a system is not only in the

production and wealth of reporting, but in the simplicity and ease of its

operation in conjunction with a simple and accommodating

implementation program.

Better humans (2003) stated that a wireless fingerprint scanner

could soon be helping law enforcement agencies; government and the

military instantly identity the scanner, called sweet fingerprint, today.

It is being demonstrated at the government convention one merging

technologies, which addresses issues of homeland security. Scanned

fingerprint can also be used to query a database for someone’s profile,

using automated fingerprint identification system, and the profile can

then be sent to a mobile device such as a personal digital assistant.


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According to the related article mentioned above, fingerprint

scanning technology has been used in many fields as a means of

security to confidential government records. Technology helps law

enforcers in the identifications of employees.

C. Related Study

1. Local Study

Andrew Mendrez (2007) a programmer, made a similar study for

Vision Designer Inc. It has an identification machine aimed at verifying

a person entering through the swiping of identification cards. After

entering their given code number, the identification cards are swiped

in the machines card reader to trigger the verification. If access

granted, the micro switch will then automatically unlock to allow enter.

This will help a lot in monitoring attendances accurately and more

precise.

A group of computer engineers in Rebisco Biscuits Corporation,

August 2007 proposed a thesis report entitled “Computerized Daily

Time Record System” for what is the same Innodata Corps is

implementing right now a computerized daily time record as an

alternative for Bundy clock. The means of getting inside the company

premises is by swiping cards into a machine that reads every record of


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each employee then monitor and displays the time a

particular employee logs in and out.

In the 2005 annual report of the Forest Products AdResearch and

Development Institute under the Department of Science and

Technology, it is said that “The computerized database and attendance

on Forest Production Research and Development Institute was

designed to facilitate the Institutes was designed to facilitate the

Institute’s data entry, Progressing computation maintenance of

employee time and attendance transactions. The system allows

employees to log in/out as the swipe their ID’s through a barcode

reader attached to a computer terminal. The processing forms include

those for legal holidays, travel order, tardiness, under time, vacation

and sick leave. Pertinent Report forms have been designed for easier

access to all these data.”

According to Olivar (2010), “Payroll System is heart of Human

Resource System of an Organization”. The solution has to take care of

calculation of the salary as per rules of the Company, Income-Tax

calculation and various deductions to be done from salary based on

the daily time record using the “Biometric Attendance Record System”

including statutory deductions like Income Tax and Provident Fund

deductions. Another study, the main focus of the system should

handle employee’s records such as Employee List, Add New Employee,


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Edit New Employee, Attendance, Bonus and Pay slip for the

administrator.

2. Foreign Study

Columbia State Community (2006) uses computer identification

account (Log In Name and Password) for access to the institutions

computer usage logs occurs electrically through the individual users

log in/out process. Users are also informed that they are responsible

for any computer file’s, database and/or internet sites that are

accessed through their computer identification account, not

withstanding their failure to adhere to the log in/out process, on their

voluntary publication of their account information to others.

My Time Force (2006), It is a software-based time and

attendance system that allows the user to collect and organize

employee time data simply and accurately. You can use Time Force to

easily and efficiently track your employee time, manage your time &

attendance data and employee profiles, eliminate buddy punching,

make employee scheduling a breeze and reduce the headaches and

time associated with payroll.

Best of all, Time Force can quickly pay for itself in time savings,

reduction of time theft and elimination of payroll errors. Time Force is

the manifestation of 10years of experience, customer feedback, and


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research and development in the time and attendance market. Over

35,000 businesses use Time Force.

Johnson (1994) said, since modern computer accelerates work

and keeps track of information accurately and promptly, it’s only

natural that industry needs the services of computer and the modern

technology devices for great help and improvement.

Watson (2011) offers more accessible, fast and efficient way to

enhance Log-in Log-out Using Biometrics Finger Prints Reader. By

using ESVES biometric system for security and database management

the employee can Log-in and Log-out by Pointing Thumb finger and

Index finger.

D. Relevance Review of Related Literature and studies to

the Present Study

In review of related literature and studies, proponents with the

appropriate background to find study in time keeping and payroll

system in the exciting field of time keeping and payroll materials. The

related literature of John Aguilan and Ramon Floran has same thought

regarding in Time keeping and payroll system.

By these studies the proponents will receive experience

specifically in high-technology materials synthesis, and

characterization. This experience will include the operation and design

of the equipment used to make integrated system.


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The Proponents was designed for the student with good

experimental skills, but little practical knowledge of specific

instrumentation.

E. Operational Definition of terms

Barcode

This refers to acode consisting of a group of printed and

variously patterned bars and spaces and sometimes numerals that is

designed to be scanned and read into computer memory and that

contains information (as identification) about the object it labels.

Basic Pay

This refers to monthly rate divided by the number of working

days multiplied by the number of days worked.

Biometrics

This refers to the measurement of physical characteristics such

as fingerprints and DNA, or retinal patterns for use in verifying the

identity of individuals.

Bundy Clock

This refers to a clock card machine or punch clock or time

recorder is a mechanical (or electronic) timepiece used to assist in

tracking the hours an employee of a company worked.

Daily Time Record

http://en.wikipedia.org/wiki/Hourly_worker

http://en.wikipedia.org/wiki/Timepiece


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This refers to a record of how a person’s time has been spent. It

is used to calculate pay, asses the efficient use of time, or charge for

work done.

Database

This refers to a organized collection of data for one or more

purposes, it is usually in digital form.

Days Worked

This refers to the actual days worked by an employee, often well

in excess of those stated in the contract of employment and

sometimes without the payment of overtime.

Deduction

This refers to business expenses or losses which are legally

permitted to be subtracted from the gross revenue of a firm in

computing its taxable income.

Employee

This refers to a person who is hired to provide services to a

company on a regular basis in exchange for compensation.

Gross Pay

http://en.wikipedia.org/wiki/Data


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This refers to total of an employee’s regular remuneration

including allowances, overtime pay, commissions and bonuses, etc.

before any deductions are made.

LAN (Local Area Network)

This refers to supplies networking capability to a group of

computers in close proximity to each other such as in an office

building, school or home.

Loan

This refers to funds transferred from one party to another as

payment for purchased goods or services.

Net Pay

This refers to the remaining amount of an employee’s gross pay,

after deductions, such as taxes and retirement contributions, are

made.

Payroll

This refers to a sum of all financial records of salaries for an

employee, wages, bonuses and deductions. In accounting, payroll

refers to the amount paid to employees for services they provided

during a certain period of time.

http://en.wikipedia.org/wiki/Tax_deduction

http://en.wikipedia.org/wiki/Wage

http://en.wikipedia.org/wiki/Salary

http://en.wikipedia.org/wiki/Financial


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Pay slip

This refers to a detailed breakdown on how much an employee is

paid during a Specific period.

Report

This refers to give an official account or statement of as a

treasurer reports the receipts and expenditures.

Router

This refers to a router is a device that forwards data

packets between computer networks, creating an overlay internetwork.

Salary

This refers to wages received on a regular basis, usually weekly,

bi-weekly or monthly.

Spreadsheets

This refers to spreadsheet is a computer application with tools

that increase the user's productivity in capturing, analyzing, and

sharing tabular data sets.

UTP or Unshielded Twisted Pair

http://en.wikipedia.org/wiki/Data_set

http://en.wikipedia.org/wiki/Productivity

http://en.wikipedia.org/wiki/Computer_application

http://en.wikipedia.org/wiki/Internetwork

http://en.wikipedia.org/wiki/Computer_network




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This refers to type of cable used in telecommunications and

computer networks

CHAPTER 3

Methods of Research and System Design

A. Methods of Research Used

The Proponents used Descriptive method of researched; the

"Descriptive" method of research is where the person doing the

research presents it in a descriptive manner." The descriptive

research designs enable researchers to describe or present the

picture of a phenomenon or phenomena under investigation”. It is


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the opposite of another form of research methodology called

"Analytical".

1. The Descriptive Method

The proponents conduct a personal interview with our client.

The project team talked to the security personnel, HR, accountant

for gathering of data about the system specification, needed for

creating our proposed system that can help them for their security,

timekeeping and payroll system in an efficient manner.

1.1 Interview

During requirements gathering stage, the proponents conduct

interview with security personnel, HR, accountant of Blanco Family

Academy, who gave the resources about the flow of the current

system and the process of computing the salaries, monitoring and

timekeeping of the employees.

1.2 Observation

The proponents had some inspection regarding the current

system to gather more ideas on how to design our proposed

system. From this observation, we noted some problems being

encountered.

1.3 Internet Research


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The proponents also conduct an internet research to gather

more data and topics that are related to our study.

1.4 Library Research

The proponents also used library materials like thesis

documentation and books that are related to our study in gathering

significant information and validation of our study.

1.5 Survey and Testing

The proponents conduct a survey and user testing to derive

interpretations and inferences. The survey is presented in accordance

with the statement of the specific problem. Proponents also conduct

Usability testing, it is a technique used in user-centered interaction

design to evaluate a Timekeeping and Payroll system using biometric

for Blanco Family Academy

1.6 System Testing

Proponents also conduct System Testing of software the

testing conducted on a complete, was based on the system's

compliance with its specified requirements .

B. Data Gathering Instruments

1. Company Observation.

http://en.wikipedia.org/wiki/Requirements


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The proponents had some inspection regarding the current

system to gather more ideas on how to design our proposed

system. From this observation, we noted some problems being

encountered.

1.1 Naturalistic observation

Naturalistic observation is a research tool in which a

subject is observed in its natural habitat without any

manipulation by the observer.

The Time Keeping and Payroll System of the Blanco

Family Academy are sometimes imprecise to use. Also, the

Employees of the company are using Bundy Clock to indicate

in their Date Time Card their time of work in and out every

day and the Accountant administrator based the wages of

each employee in that time Card. It is hustle to use and long

term creating the payroll slip, and the time keeping which the

Human Resources need to encode all the attendance of

employee using spreadsheets. Therefore the School’s Time

Keeping and Payroll system need improvement

1.2 Participant observation

Participant observation is a structured type

of research strategy. It is a widely used methodology in many

disciplines, particularly, cultural anthropology , but

http://en.wikipedia.org/wiki/Cultural_anthropology

http://en.wikipedia.org/wiki/Research

http://en.wikipedia.org/wiki/Natural_habitat


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also sociology , communication studies , and social

psychology . Its aim is to gain a close and intimate familiarity

with a given group of individuals (such as a religious,

occupational, or sub cultural group, or a particular

community) and their practices through an intensive

involvement with people in their natural environment, usually

over an extended period of time.

The Proponents Indicate the Specific Problem of the

Time Keeping and Payroll for Blanco Family Academy.

1.2.1. The information on time consumed by employees can easily be

change.

1.2.2. The data are harder to monitor and more time consuming on

the part of Human Resources, Accountant and Administrator when it

comes to payroll computation.

1.2.3. The Date Time Card has a huge tendency to be lost by

employees.

1.2.4. It’s so hard to monitor the employees attending by security

personnel.

C. Statistical Tool

These tools were used to compute the data gathered in relation

to the proponents study.

1. Percentage Distribution

http://en.wikipedia.org/wiki/Social_psychology

http://en.wikipedia.org/wiki/Social_psychology

http://en.wikipedia.org/wiki/Communication_studies

http://en.wikipedia.org/wiki/Sociology


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Percentage and frequency of distribution were used to describe

the profile of the respondents of the study in terms of age, gender and

profession using time keeping and payroll system, and if they were the

users, administrator or field expertise on this system; this is solved by

the formula: (Probability Statistics for scientist and Engineer, 7th

edition, Walpale Myer)

Percentage (%) = (f / n) * 100

Where:

P- Percentage distribution

f- Scores in the distribution

n- Number of respondents

2. Weighted Mean.

This was used for most of the item in the questionnaire checklist,

weighted is utilized. The following scales and its equivalency used as

follows:

Survey

Criteria Scale Value Rating Interpretation

Male Yes 1 Agree


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Female No 2 Disagree

Table 1: Survey Criteria

User Evaluation


Correctness E 5 Excellent

Reliability G 4 Good

Efficiency A 3 Average

Testability P 2 Poor

Portability

N I 1

Needs

Improvement

Table 2: User Evaluation Criteria

System Testing


Block and white

Testing Full Compliance 3 Full Compliance


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Unit Testing Partial Compliance 2 Partial Compliance

Security Testing Non-Compliance 1 Non-Compliance

Table 3: System Testing Criteria

It measures the average numerical value of a set of scores. It is

calculated by adding all the scores and dividing the sum of its

frequency. The formulas are as follows:

WM = ∑ X

N

Where: X = Score

N = Number of cases or respondents

D. Analytical Tools

The analytical tools in conducting the proposed study were the

Context Diagram, Data Flow Diagram, System flowchart, HIPO


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(Hierarchical Input-Process-Output) and VTOC (Visual Table of

Contents).

Context Diagram. It is a data flow diagram, with only one

massive central process that subsumes everything inside the scope of

the system. It shows how the system will receive and send data flows

to the external entities involved. The context diagram shows how the

main scope of the system wherein the employee will login and the

system will read the information entered by the employee. The human

resources manage the employee’s details including the reports coming

from the accountant who computes payroll transaction that will reflect

on employee’s payslip. (See Appendix B for the Context diagram).

Data Flow Diagram. It is a graphical representation of the "flow"

of data through an information system, modeling its process aspects.

Often they are a preliminary step used to create an overview of the

system which can later be elaborated. It also shows what kinds of data

will be input to and output from the system, where the data will come

from and go to, and where the data will be stored.

Data flow diagram show the step by step procedure that is more

complicated on how the system will works for example, an employee

registers and it will validate the fingerprint automatically, the input

information going through the database that computes the time

record, gross pay and net pay that generates the deduction one by

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one. It is much easier compared to the manual procedure which is time

consuming. (See Appendix C for the Data Flow diagram)

System Flowchart. It is the graphical representation of the flow of

data in the system, and represents the work process of the system.

Information system flowchart show how data flows from source

documents through the computer to final distribution to users. Program

flowcharts show the sequence of instructions in a single program or

subroutine.

It shows the flow of the payroll system were the human

resources is in charge in adding new employee information including

editing, deleting and set of salary for every employee. The user allows

all the employee to register their finger print for their time log, the

system will have a transaction were it will show all the computation of

payroll and generate the reports for the employee unlike the existing

system of Blanco family academy it is more sophisticated when it

comes into computation and filling the records of each employee. It will

be efficient for the user to use if the system is more accurate and fast

when it comes into preparing the payroll of employee. (See Appendix D

for the System Flowchart)

HIPO (Hierarchy plus Input-Process-Output) technique is a tool for

planning and/or documenting a computer program. A HIPO model

consists of a hierarchy chart that graphically represents the program’s


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control structure and a set of IPO (Input-Process-Output) charts that

describe the inputs to, the outputs from, and the functions (or

processes) performed by each module on the hierarchy chart.

Hierarchical Input process output is similar to vtoc where it

shows the module needed by the system. The process on how the data

has been entered and how it’s being process will show its output or

results. (See Appendix E for the Hierarchical input process output ).

VTOC or Visual Table of Contents. It is an analytical tool for

planning and/or documenting a computer program. Each function

represented by a rectangular box can be described in further detail in

an IPO (or input-process-output) diagram. It also show the scope of the

system were the module are connected.

VTOC shows every module of the system, their module contains

the form where it reflects on how the modules are connected and

every form represents the detailed information of every module at it is

arranged through tables.(See Appendix F for the Visual table of

contents)

ERD or Entity-Relation Diagram is a specialized graphic that

illustrates the relationships between entities in a database. ER

diagrams often use symbols to represent three different types of

information. Boxes are commonly used to represent entities. Diamonds

are normally used to represent relationships and ovals are used to

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represent attributes. ERD is used to see the relationship of different

entity in the system.

The entity relationship diagram shows the relations of entities or

the user of the system on how he/she does the process, you will see

the flow where the user is connected to what he/she does. Example is

the input of registrations in filling the records of every employee to the

computation of salary deduction and to distribution of employee’s pay

slip. (See Appendix G for the Entity Relation Diagram)

E. Processes Used in Developing the Software

1. Agile Unified Process


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AUP or Agile Unified Process is a simplified version of the Rational

Unified Process (RUP). It describes a simple, easy to understand

approach to developing business application software using agile

techniques and concepts yet still remaining true to the RUP. I've tried

to keep the Agile UP as simple as possible, both in its approach and in

its description. The descriptions are simple and to the point, with links

to details (on the web) if you want them. The approach applies agile

techniques include test driven development (TDD), Agile Model Driven

Development (AMDD), agile change management, and database

refactoring to improve your productivity.

Figure3: The Agile Unified Process (AUP) lifecycle.

Figure shows depict the lifecycle of the AUP. The first thing that

you'll notice is that the disciplines have changed. First, the Model

discipline encompasses the RUP's Business Modeling, Requirements,

http://www.agiledata.org/essays/databaseRefactoring.html



http://www.agilemodeling.com/essays/changeManagement.htm

http://www.agilemodeling.com/essays/amdd.htm

http://www.agilemodeling.com/essays/amdd.htm

http://www.agiledata.org/essays/tdd.html

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http://www-306.ibm.com/software/awdtools/rup/


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and Analysis & Design disciplines. Model is an important part of the

AUP, as you can see, but it doesn't dominate the process you want to

stay agile by creating models and documents which are just barely

good enough. Second, the Configuration and Change Management

discipline is now the Configuration Management discipline. In agile

development your change management activities are typically part of

your requirements management efforts, which is part of the Model

discipline.

Serial in the Large

The serial nature of Agile UP is captured in its four phases

1. Inception. The goal is to identify the initial scope of the project,

a potential architecture for your system, and to obtain initial project

funding and stakeholder acceptance.

2. Elaboration. The goal is to prove the architecture of the

system.

3. Construction. The goal is to build working software on a

regular, incremental basis which meets the highest-priority needs of

your project stakeholders.

4. Transition. The goal is to validate and deploy your system into

your production environment.

http://www.agilemodeling.com/essays/barelyGoodEnough.html

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Iterative in the Small

Disciplines are performed in an iterative manner, defining the

activities which development team members perform to build,

validate, and deliver working software which meets the needs of their

stakeholders. The disciplines are:

Model. The goal of this discipline is to understand the business

of the organization, the problem domain being addressed by the

project, and to identify a viable solution to address the problem

domain.

Implementation. The goal of this discipline is to transform your

model(s) into executable code and to perform a basic level of testing,

in particular unit testing.

Test. The goal of this discipline is to perform an objective

evaluation to ensure quality. This includes finding defects, validating

that the system works as designed, and verifying that the

requirements are met.

Deployment. The goal of this discipline is to plan for the

delivery of the system and to execute the plan to make the system

available to end users.

Configuration Management. The goal of this discipline is to

manage access to your project artifacts. This includes not only tracking


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artifact versions over time but also controlling and managing changes

to them.

Project Management. The goal of this discipline is to direct

the activities that takes place on the project. This includes managing

risks, directing people (assigning tasks, tracking progress), and

coordinating with people and systems outside the scope of the project

to be sure that it is delivered on time and within budget.

Environment. The goal of this discipline is to support the rest of

the effort by ensuring that the proper process, guidance (standards

and guidelines), and tools (hardware, software) are available for the

team as needed.

Agile Processing in the system development

Agile process in Payroll Systems team of payroll development

professionals combine decades of industry experience to build an

application and business model that is an efficient and precise process

for operating your business. Reducing your risk and servicing your

clients are at the heart of the agile mission

Agile Payroll Systems provides comprehensive service bureau

software and services for those businesses dedicated to an integrated

process for payroll and payroll tax processing.

1. Integrated Payroll and Payroll Tax Processing Application;


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2. Software as a Service Models; and

3. Hosted Solutions

This LAN-Based Time keeping and payroll using Biometrics for

Blanco Family Academy is using the agile software development

process that puts both clients and testing, front and center in the

development process. Our system design and development are client

and test driven to ensure the resulting applications are flexible, meet

our clients' requirements and are of the highest quality.

F. Analysis Used for Product Evaluation

The Feasibility Study is a critical document which defines the

initial system concepts, objectives, requirements, and alternatives. The

study also forms the framework for the system development project

and establishes a baseline for further studies.

1. Technical Feasibility

Blanco Family Academy has agreed to implement this proposed

system if it will succeed; they provide adequate hardware and software

for the completion of this project.

1.1. Hardware Requirements


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The hardware minimum recommended requirements and maximum recommended

requirements are listed below:

Hardware

Minimum

Recommended

Requirements

Maximum

Recommended

Requirements

Internal Memory

(RAM)

2.00 GB 3.00 GB or Higher

Hard Disk Capacity

(CPU)

60.00GB 80.00GB or Higher

Processor Intel Pentium

1.60GHZ

Pentium (R) Dual

Core 2.20 GHZ or

Higher

Monitor 17” Colored 32bit 18 ” Colored or

Higher 32bit

Video Card 128MB AGP 256 MB AGP or

Higher

Biometrics Digital Persona

uRu

Digital Persona uRu

Latest Version

Table 4: Hardware Requirements

1.2. Software Requirements

The software minimum recommended requirements and maximum recommended

requirements are listed below:

Software Minimum

Recommended

Maximum

Recommended


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Requirements Requirements

System type Microsoft Win7 or

XP 32bit Operating

System

Microsoft Win7

64bit Operating

System

Database MS Access 20073 MS Access 2007

Programming

Language

Microsoft Visual

Studio 2008

Microsoft Visual

Studio 2010

Table 5: Software Requirements

2. Operational Feasibility

This feasibility study measures how well a proposed system

solves the problems, and takes advantage of the opportunities

identified during scope definition and how it can organization adopt

identified in the requirements analysis phase of system development.

2.1 Implementing a payroll system

According to Steven Bragg on his book entitled “Accounting for

Payroll” he stated that the Employers are responsible for paying their

workers correctly and on time. To simplify the payroll process, the

employer needs a payroll system. A payroll system streamlines the

payroll aspect of the business. Without one, it is difficult to track and


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pay employees' time and to adhere to the changing payroll and tax

laws set by the government. When implementing a payroll system, the

employer must perform several steps.

2.1.1. Determine the type of payroll system you want to establish.

The payroll system you choose should be based on the size of

your business and how much payroll responsibility you would like to

maintain.

2.1.2 Purchase payroll software and hire a payroll staff, Depending on

the size of your company.

A computerized payroll system saves on time and gives you

access to an onsite payroll staff.

2.1.3. Establish a pay date.

Report pay frequencies are up to you; however, weekly and

biweekly are most common for hourly workers, and biweekly and semi-

monthly are most common for salaried workers.

2.1.4. Decide on a time-keeping method, such as a time clock.

According to the Department of Labor, an employer can use

whichever time-keeping strategy he chooses as long as it correct and

complete.

2.1.5. Train the payroll staff on the payroll system, if necessary.


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As Ultimate Software, consider hiring specialists to train the

payroll staff. Have the payroll department do a mock payroll before

running the first payroll. A test run will pinpoint any system glitches.

Address issues before the time for doing the actual payroll arrives.

2.1.6. Ensure your payroll department and your finance department is

working together, if applicable.

Some payroll personnel are responsible for wage reporting and

tax matters. However, some companies have a finance department

that handles tax issues and payroll accounting. If so, ensure the two

departments are properly streamlined.

2.2 Proposed System Component

The in LAN-Based Payroll System Using Biometrics for Blanco

Family Academy can be completely parametized to suit corporate

salary / wages in entire employees of Blanco Family Academy and is an

ideal payroll management solution for this company.

The following are the components provided in LAN-Based Payroll

System for Blanco Family Academy.

2.2.1.Employee Management

Once an employee management is selected, a detailed employee

profile is updated which contains complete details. This


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information would then be used for creating payroll. Create,

update and delete employee accounts using this section.

2.2.2.Finger print Scanner

The Finger print Scanner is use to register the employees finger

print to allow them to scan their finger for their daily time record.

2.2.3.Payroll Transaction

Payroll Transaction will generate monthly payroll employee,

approve overtime and print payroll slip.

2.2.4.Loan

This will be to acquire loan by selecting the loan type and

amortization date. In this section it can also cash advance.

2.2.5.Leave

This will be the employee who wants to request vacation or Sick

leave.

2.2.6.Holiday

This would enable to set the Holidays (National Holiday or Non-

working Holiday.

2.2.7.Reports


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This section would enable you to view and print the payroll,

Witholding Tax, SSS, PhilHealth, HDMF, 13th month, tax refund

reports of all the employees, individually or groups.

2.2.8.Control Access

It gives you the ability to access user to a specific section.

2.3 PAYROLL POLICY

The purpose of this Payroll Policy is to ensure that Blanco Family

Academy employees are paid correctly and timely. Accounting

Clerks/Finance Officers must work as a team to establish a good

relationship with our employees to provide assistance with payroll

inquiries and produce accurate pay checks. Accounting Clerks/Finance

Officers must be familiar with the provisions of the various collective

bargaining agreements and need to keep informed of all changes.

Payroll entries must be done in accordance with generally accepted

accounting principles.


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INTERNAL POLICY PROCEDURES

2.3.1. Employee Responsibility

Time In / Time out Procedure. Employees must scan their

finger print to biometrics finger print scanner before they

go in and out of work.

2.3.2 Finance Responsibility

2.3.2.1. Accounting Clerk/Finance Officer

2.3.2.1.1. The Accounting Clerk/Finance Officer is

responsible for generate payroll.

2.3.2.1.2 The Accounting Clerk/Finance Officer must then

compute the appropriate hours and date under the

appropriate pay type code in the payroll system so as to

track the actual time worked/used for each employee.

2.3.2.1.3 Once all payroll generate, the Accounting

Clerk/Finance Officer must run a GrossPay /Deduction Proof

report.

2.3.2.1.4 Once the Earnings/Deduction Proof has been

reviewed and approved, the Accounting Clerk/Finance

Officer can run the payroll checks and the corresponding

vendor payroll checks.

2.3.3. Printing and Distribution of Payroll Checks &

Transfers


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Once the check run is completed and all vendor processes

are completed, the payroll checks are given to the Treasurer for

distribution. The Treasurer will receive a report from the

Accounting Clerk on the total amount to transfer, by fund, into

the Payroll checking account to cover the checks issued.

2.3.4. Records

All records shall be kept in the Finance Section in

compliance with the retention schedule. Destruction of any

financial record will be done in compliance with the procedures

set forth in the Blanco Family Academy Records Managements

Manual Payroll.

2.3.5. SL/VL of Absence Procedures

2.3.5.1.1 Sick leaves are filled by the employee 7 days

before the date of leave and with the approval of their

heads.

2.3.5.1.2 The Accounting Clerk/Finance Officer must then

collate the leave form for Earnings/Deduction as of

2.3.2.1.3 payroll policy.

2.3.5.1.3 Every employee has number of SL/VL per year

based on the approval of their heads when their hired.

2.3.6. Compensation and Benefits


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2.3.6.1. 13th Month Pay

The company give the 13 month pay for

compensation and benefits to the entire employee. The

70% of the total basic income given every 2nd payroll

of December and the other 30% of the total basic

income will be given on the 2nd payroll of March the other

year.

2.3.6.2. Holidays

Pursuant to the provisions of the Labor Code, as

amended in relation to the observance of declared holidays

and in response to the queries received every time a

Presidential Proclamation or a law is enacted by Congress

which declares certain days either as a regular holiday, a

special day or a special working holiday, the following

guidelines shall be observed by all employers in the private

sector

2.3.8. Computation

2.3.8.1. Formulation of computing lates and

overtime

Lates

Monthly Salary 480min of 1day - Minutes of

Lates

20 days


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Overtime

Monthly Salary 480min of 1day * Minutes of

Overtime

20days

2.3.8.2. Formulation computing 13month Pay

Step 1. Monthly Salary / 12 = 13month pay Monthly

Step 2. 13month Pay Monthly * Months of work = 13month

pay yearly

Step 3. 13month pay yearly * .70 =13month pay given by

December

Step 4. 13month pay yearly * .30 =13month pay given by

March

2.3.8.3. Formulation computing Tax Refund

Tax Refund = Yearly Tax Computation - Yearly Tax

Contribution

2.3.9. Cash Advance

Cash advance will be limited to 1thousan a month only.

External Policy

2.3.10.1. Contribution and loan Remittances


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Remittance will only be done after the accomplishing

the necessary required form given by the SSS, PAG-IBIG,

PHILHEALTH and other remittance offices.

2.2.10.2. Bank Transaction

The Treasurer will receive a report from the

Accounting Clerk on the total amount to transfer, by fund,

into the Payroll checking account to cover the checks

issued and the bank will responsible to divide the

deposited check to distribute to the list account on the

report given by the accountant.

2.4. Disaster Recovery Plan

Disaster recovery is the process, policies and procedures related

to preparing for recovery or continuation of technology infrastructure

critical to an organization after a natural or human-induced disaster.

Disaster recovery is a subset of business continuity. While business

continuity involves planning for keeping all aspects of a business

functioning in the midst of disruptive events, disaster recovery focuses

on the IT or technology systems that support business functions.

2.4.1. Plan A:

Main database will be located on a area that is water proof, fire

proof to have maximum security for the system and database that can

only be access solely by an administrator this is to prevent any forms

http://en.wikipedia.org/wiki/Business_continuity



http://en.wikipedia.org/wiki/Disaster

http://en.wikipedia.org/wiki/Man-made_hazards

http://en.wikipedia.org/wiki/Natural_disaster


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of loss, leakage, corruption and tampering of the data’s due to other

uncontrollable and unforeseen circumstances.

2.4.2. Plan B:

System

The LAN- Based Time Keeping and Payroll using Biometrics for

Blanco Family Academy system will be uploaded to

www.mediafire.com, a hosting web site where you can upload

unlimited storage up to of 200 MB per file (4GB for Pro users and 10GB

for Business users) MediaFire does not enforce waiting times for

downloads, limit simultaneous downloading or

set bandwidth limits. The admin of the system will solely assign this for

the backup.

Database

The Database of this system is uploaded also to MediaFire every

end of the day to back-up the record file of this system. The admin of

this system assign to update back-up.

2.5. Data Manipulating Language

The Proponents use Microsoft Visual Basic 2008 Express edition

the system can be update with the latest Microsoft Visual Basic

programming language by the programmer when it’s necessary.

3. Economic Feasibility

http://en.wikipedia.org/wiki/Bandwidth_(computing)

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This is where the feasibility could be established by conducting a

Market Analysis or Cost Benefit Analysis. The researcher could choose

the appropriate tool. If the proposed software is customized for a

particular company and there will a basis for the computation of the

operating cost, benefits, Return on Investment (ROI), Payback Period.

The researcher should present under this subsection, the formula

he/she will use in establishing the economic feasibility of his/her

studies.

3.1 Operating costs:

Operating costs stated the annual of personnel expense, supplies

and equipment cost required for the existing and proposed system, the

use of this is to compare both of them to analyze which save more. The

total annual cost for existing is Php.387,784.20 and in the total annual

cost for proposed is Php.196,703.95 (See Appendix H for Economic

Feasibility Study)

3.2 Development costs:

Development cost is incurred during the development of the

system are one time investment, its Include the Adequate Software,

Hardware requirements, labor cost, supplies cost, electric

consumption, food and transportation cost. And total development cost

is Php.22,956.57 (See Appendix H. Economic Feasibility Study)

3.3 Cost and Benefits Analysis


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Cost benefit analysis (CBA) it is important to identify cost and

benefit factors. It’s a technique designed to determine the feasibility of

a project or plan by quantifying its cost and benefits. Through this

analysis you will be able to compute the total cost saving, payback

period and net saving by use of this formulation.(See Appendix H.

Economic Feasibility Study)

Annual Cost = Existing Cost – Proposed Cost

Payback Period = Annual Cost / Present Value

Net Saving = End Cumulative Present Value –

Total Development Cost

3.4 Return of Investment (ROI)

A performance measure used to evaluate the efficiency of

an investment or to compare the efficiency of a number of different

investments. To calculate ROI, the benefit (return) of an investment is

divided by the cost of the investment; the result is expressed as a

percentage or a ratio.

The return on investment formula:

Return of Investment (ROI) (5 years) = ((End Cumulative Present

Value – Total Development Cost / End Cumulative Present Value) * 100

http://www.investorwords.com/3893/project.html

http://www.investorwords.com/9440/determine.html


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The "end cumulative present value" formula refers to the

proceeds obtained from selling the investment of interest. Return on

investment is a very popular metric because of its versatility and

simplicity. That is, if an investment does not have a positive ROI, or if

there are other opportunities with a higher ROI, then the investment

should not be under taken. (See Appendix H. Economic Feasibility

Study)

CHAPTER 4


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Analysis, Presentation of Data, and

Interpretation of Findings

This chapter presents the data gathered through the research

instrument. These data are analyzed and statistically treated in order

to derive interpretations and inferences. The data are presented in

accordance with the statement of the specific problem.

A. Survey

The Employees of Family Blanco Academy respondents’ in terms

of gender and age to answer the survey form to express the situation

in their time keeping and payroll.

Table 6

Distribution of Respondents in Terms of Gender

Gender Employee

s

% Rank

Male 24 45% 2

Female 36 55% 1

Total 60 100%


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In Table shows the distribution of Blanco Family Academy

employees respondents in terms of gender. It can be seen from this

figure that 55% of the respondents are female with a frequency of 11.

On the other hand, 45% of the respondents are male with a frequency

of 9. It appears therefore that there are more female respondents than

the male respondents.

Table 7

Distribution of Respondents in Terms of Age

Age Employee

s

% Rank

20-30 36 60% 1

31 and Above 24 40% 2

Total 60 100%

Table shows the frequency of the respondents’ profile in terms of

age. The figure shows that majority is 60% of the respondents are

aged 20-30 years. Next age reveals with a percentage of 40% were

respondents whose ages were 31 and above years old.


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Question no. 1: Are you satisfied in your current Time keeping system

using Bundy clock?

Table 8

Distribution of the Respondents in Terms of

Satisfaction of using Bundy clock in their time keeping

Male Femal

e

Yes 18 24 60%

No 6 12 40%

Total 24 36 60 100

%

Table shows the distribution of the respondents’ in terms of

satisfaction of Employees in using Bundy clock in their time keeping. It

can be seen from the data that 60% of the employees’ respondents

says yes, that they satisfied of using Bundy clock in their time keeping,

on the other hand 40% says no, that they are not satisfied of using

Bundy clock in their time keeping.


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Question no. 2: Do you want to change your current time keeping and

payroll system in computer time keeping and payroll system using

biometrics?

Table 9

Distribution of the Respondents in Terms of Upgrading in Computerize time keeping and

Payroll

Male Female

Yes 18 30 60%

No 4 6 40%

Total 24 36 60 100%


Upgrading in Computerize time keeping and Payroll. It can be seen

from the data that 80% of the employees’ respondents says yes, they

want to upgrade their current time keeping and payroll system into

computerize time keeping and Payroll, on the other hand 20% says no,

they don’t want to upgrade their current time keeping and payroll

system into computerize time keeping and Payroll.


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Question no. 3: Do you think using biometrics is more accurate than

using usual time card?

Table 10

Distribution of the Respondents in Terms of biometrics is more accurate than using the

usual time card.

Male Female

Yes 23 34 60%

No 1 2 40%

Total 24 36 6

0

100%


Biometrics is more accurate than using usual time card. It can be seen

from the data that 95% of the employees’ respondents says yes,

Biometrics is more accurate than using usual time card, on the other

hand 5% says no, using usual time card is more accurate than

Biometrics.


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Question no. 4: Do you agree that implementing the proposed system

to your company would lessen the fraud committed by some of the

employees?

Table 11

Distribution of the Respondents in Terms of proposed system would lessen the fraud

committed by some of the employees.

Male Female

Yes 24 35 60%

No 0 1 40%

Total 24 36 60 100%


proposed system would lessen the fraud committed by some of the

employees. It can be seen from the data that 95% of the employees’

respondents says yes, proposed system would lessen the fraud

committed by some of the employees, on the other hand 5% says no,

proposed system would not lessen the fraud committed by some of the

employees.


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Question no. 5: Do you think that the proposed system will optimized

the process of the company in computing wages and time keeping?

Table 12

Distribution of the Respondents in Terms of proposed system will optimized the process

in computing wages and time keeping.

Male Female

Yes 24 36 60%

No 0 0 40%

Total 24 36 6

0

100%


proposed system will optimize the process of the company in

computing wages and time keeping. It can be seen from the data that

100% of all employees’ respondents says yes, proposed system will

optimized the process of the company in computing wages and time

keeping.


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B. User Testing

Level of efficiency of the system when evaluated by the

User Evaluation result of the existing, the prototype system and the

proposed system in terms of: Correctness, Reliability, Efficiency,

Testability and Portability.

Table 13

Results of Software Evaluation According to Respondent’s

Category of Existing System

Criteria Technica

l

Mea

n

NonTechnic

al

Mea

n

Tota

l

Mea

n

Interpretatio

n

Ran

k

Correctness 5 2.20 5 2.80 2.60 A 2

Reliability 5 2.20 5 3.00 2.70 A 1

Efficiency 5 2.40 5 2.80 2.50 A 4

Testability 5 2.20 5 2.60 2.30 P 5

Portability 5 2.80 5 2.40 2.60 A 2

Overall Mean 2.54

Overall

Interpretatio

A


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n:

Legend: E – Excellent P - Poor

G – Good NI – Needs Improvement

A – Average

The table illustrates the user evaluation results according to the

respondents’ category; the computed weighted mean for Correctness

corresponds to a 2.60 average which is interpreted as Average. On the

other hand the computed weighted mean for Reliability category is

2.70 which describe the analysis as Average. A 2.50 weighted mean is

seen on the Efficiency category that equates to the interpretation of

Average, 2.30 weighted mean is shown on the Testability describe as

Poor category and 2.60 for Portability which equates to Average. The

total computed weighted mean for the user evaluation result is 2.54

which describes as the overall computed mean as Average. From the

tabulated result, the level of efficiency of the existing system

evaluated is Average.

Table 14

Results of Software Evaluation According to Respondent’s Category of Prototype System

Criteria Technica

l

Mean NonTechnic

al

Mea

n

Tota

l

Mea

n

Interpretation Ran

k

Correctness 5 3.00 5 3.40 3.10 A 4


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Reliability 5 2.60 5 3.80 3.30 A 2

Efficiency 5 3.20 5 3.40 3.30 A 2

Testability 5 3.00 5 3.60 3.40 G 1

Portability 5 3.20 5 3.40 3.20 A 3

Overall Mean 3.26

Overall

Interpretatio

n:

A



A – Average

The table illustrates the user evaluation results of the prototype

system according to the respondents’ category; the computed

weighted mean for Correctness corresponds to a 3.10 average which is

interpreted as Average. On the other hand the computed weighted

mean for Reliability category is 3.30 which also describe the analysis

as Average.

A 3.30 weighted mean is seen on the Efficiency category that

equates to the interpretation of Average, 3.40 weighted mean is shown

on the Testability category and 3.20 for Portability which equates to

Average. The total computed weighted mean for the user evaluation

result is 3.26 which describes as the overall computed mean as


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Average. From the tabulated result, the level of effectiveness of the

prototype system evaluated is Average.

Table 15

Results of Software Evaluation According to Respondent’s Category of Proposed System

Criteria Technica

l

Mea

n

NonTechnic

al

Mea

n

Tota

l

Mea

n

Interpretatio

n

Ran

k

Correctness 5 4.00 5 4.20 3.90 G 2

Reliability 5 3.40 5 4.60 4.10 G 1

Efficiency 5 3.60 5 4.20 4.10 G 1

Testability 5 3.60 5 4.20 3.90 G 2

Portability 5 3.80 5 4.20 4.10 G 1

Overall Mean 4.02

Overall

Interpretatio

n:

G



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A – Average

The table illustrates the user evaluation results of the proposed

system according to the respondent’s category; the computed

weighted mean for Correctness corresponds to a 3.90 average which is

interpreted as Good.

On the other hand the computed weighted mean for User

Reliability category is 4.10 which describe the analysis as Good. 4.10

weighted mean is seen on the Efficiency category that equates to the

interpretation of Good, 3.90 weighted mean is shown on the Testability

category and 4.10 for Portability which equates to Good. The total

computed weighted mean for the user evaluation result is 4.02 which

describes as the overall computed mean as Good. From the tabulated

result, the level of effectiveness of the proposed system evaluated is

good.

C. System Testing

Table 16

Percentage of the System Efficiency Evaluated by the System Testing Result

System Testing 3 2 1 AVG

Block and White

Box Testing

8 7 5 2.15

Unit Testing 9 8 3 2.30

Security Testing 10 9 1 2.45

Integration 12 6 2 2.50


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Testing

No. of

Respondents

20

Overall

Interpretation:

2.35 (Full

Compliance)

(Results of System Testing in terms of Expertise)

The Table illustrates the system testing according to the field

expertise, the average measurement of Block and White testing 2.15,

for the average measurement of Unit Testing 2.30, for the average

measurement of system testing 2.45 and for the average

measurement of integration testing 2.35. The respondents gave higher

rating on system testing of 2.50 than respondents who gave low rate

of 2.15.

The total computer weighted mean for the system evaluation

result is 2.35 which describes as Full Compliance.

There is no significant difference between effectiveness of the

system evaluated by the user evaluation result of the present, the

proposed system and the prototype system in terms of: Correctness,

Reliability, Efficiency, Testability and Portability.

Table 17


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Result of Software Evaluation computed in One way ANOVA

Ave_Eval

Sum of

Squares

Df Mean

Square

F Sig

Between

Groups

16.917 11 1.538 8.978 0.000

Within

Groups

3.083 18 0.171

Total 20.000 29

Table 18

Result of Software Evaluation: Existing, Prototype and

Proposed System

The Table illustrate the computed difference was found to be

significant since the computed value 2.54 from the Existing System,

and 3.26 from the Prototype System is less than the tabular value of

the Proposed System which equates to 4.02 with this result the

researcher rejects the null hypothesis that there is no significant

difference between the effectiveness of the system evaluated by the

Ave_Result

Ave_Exist Ave_Prot Ave_Prop

Mean 2.54 3.26 4.02

Interpretatio

n

Average Average Good


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user evaluation result of the present, the proposed system and the

prototype system.

CHAPTER 5

Summary, Conclusion and Recommendations

Summary:

The proponents’ interest to conduct an investigation has led

them to understand the payroll system of Blanco Family Academy

present problems such as; what are the common problems

encountered by the accounting staff of Blanco Family Academy in

terms of using their manual system in processing payroll and time

keeping?; Does a LAN-Based Timekeeping and Payroll system using

Biometrics for Blanco Family Academy will help the accounting staff in

terms of the generating payroll transaction, easy way timekeeping


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using biometrics, secure all payroll records, calculating 13 month pay,

tax refund and generate all payroll reports? and; if a LAN-Based

Timekeeping and Payroll system using Biometrics will be used in the

Blanco Family Academy will it be more efficient and effective than the

current manual system?;

The study deals with a proposal for a LAN-Based Timekeeping

and Payroll using Biometric for Blanco Family Academy. The General

objective of the study was aimed to help the Blanco Family Academy to

have an efficient and effective way of Employees Time Keeping and

Payroll System using biometrics to give a higher quality of service.

From the objectives to: 1.) Develop a system that will improve the

Blanco Family Academy’s operation in the Timekeeping and Payroll. 2.)

Develop a system that will monitor employee’s data that is efficient to

use. 3.) To use biometrics tool (Fingerprint scanner) that will provide

an easy log-in and log-out of the employees and staff. 4.) Secure the

records of employees and to have more manageable files. 5.) Easy

Calculation of Payroll Transaction. 6.) Summarize all the Deducted

Contribution of Employees.

Different methods were used to attain the objectives of the

study. The proponent made use of the descriptive research method

where the library research method and research survey falls under this

category, and creative type of research. To gather necessary data, the

proponent made used of the data gathering techniques such


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as observation, interview, and evaluation. The data gathering

instruments used was observation, survey questionnaires, and

interview guide and evaluation forms.

In developing the software the following analytical tools were

used: data flow diagram Data Flow Diagram (DFD), visual table of

contents (VTOC), input-process-output (IPO) and program flow chart

(PFC).

The proponent also used the Agile Unified Process (AUP) lifecycle

model as the method for developing the software. The proponent also

made use of statistical tools such as Weighted Arithmetic Mean and

Likert’s scale.

Method of software evaluation was used to prove its operational

and technical feasibility of the proposed software. The technical

feasibility was proved by proving information regarding the hardware

and software specifications which include the minimum and maximum

recommendation requirements.

To gather data the proponents conduct a survey to analyze and

statically treated in order to drive interpretation and inference, the

following are the average survey result; The survey respondents of

Blanco Family Academy employees, 55% of the respondents are

female on the other hand, 45% of the respondents are male; The

survey respondent ages, 60% of the respondents are 20-30 on the


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other hand, 40% of the respondents are 31 and above; The survey

distribution in terms of satisfaction of Employees in using Bundy clock

in their time keeping, 60% of the employees’ respondents says yes, on

the other hand 40% says no; The survey distribution in terms of

upgrading in computerize time keeping and payroll, 80% of the

employees’ respondents says yes, on the other hand 20% says no;

The survey distribution in terms of biometrics is more accurate than

using usual time card, 95% of the employees’ respondents says yes,

on the other and 5% says no; The survey distribution in terms of

proposed system would lessen the fraud committed by some of the

employees 95% of the employees’ respondents says yes, on the other

hand 5% says no; and the survey distribution in terms of proposed

system will optimized the process in computing wages and time

keeping, 100% of the employees’ respondents says yes.

To gather data the proponents also conduct a user testing to

analyze and statically treated in order to drive interpretation and

inference, the total computed weighted mean for the user evaluation

result is 2.54 which describes as the overall computed mean as

Average. From the tabulated result, the level of efficiency of the

existing system evaluated is Average. The total computed weighted

mean for the user evaluation result is 3.26 which describes as the

overall computed mean as Average. From the tabulated result, the

level of effectiveness of the prototype system evaluated is Average.


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The total computed weighted mean for the user evaluation result is

4.02 which describes as the overall computed mean as Good. From the

tabulated result, the level of effectiveness of the proposed system

evaluated is Good.

To gather data the proponents also conduct a system testing to

analyze and statically treated in order to drive interpretation and

inference, the total computer weighted mean for the system evaluation

result is 2.35 which describes as Full Compliance.

The operational feasibility was proved under the criteria of user

friendliness, efficiency, reliability, accuracy and security of use.

Conclusion

The system proposal entitled “LAN-Based Time Keeping and

Payroll System using Biometrics for Blanco Family Academy” will be

beneficial to the company for maximizing its profits; and minimizing

manpower and additional equipments necessary for “LAN-Based Time

keeping and Payroll System.

With the use of this new system, computations and gathering are

all accurate, Data manipulating and processing are expedited, report

generations ate faster and security for the held are better, and


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consumes less office space, a powerful business tool that would greatly

aid updating of new time keeping and payroll system.

The computed difference was found to be significant since the

computed value 2.54 from the Existing System, and 3.26 from the

Prototype System is less than the tabular value of the Proposed

System which equates to 4.02 with this result the researcher rejects

the null hypothesis that there is no significant difference between the

effectiveness of the system evaluated by the user evaluation result of

the present, the proposed system and the prototype system.

This “LAN-Based Timekeeping and Payroll System by using

Biometrics” thus increasing effectiveness by a very considerable

amount.

Recommendation

Based on the performance of the LAN-Based Timekeeping and

Payroll system using Biometrics, the researchers highly recommend

that this study be implemented to the Blanco Family Academy and

other possible branches. Also with its dependable performance and

easy to use procedures, this study can be a great help for companies

and organizations concerning their Time Keeping and Payroll system

using Biometrics.


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Appendix A


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Transcript of Interview


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Appendix B


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Context Diagram

Figure 4: Context Diagram for Time keeping and Payroll System


Appendix C


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Data Flow Diagram

Figure 5: Data Flow Diagram for Time keeping and Payroll System



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Appendix D

System Flowchart

Figure 6: System Flowchart for Time keeping and Payroll System



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Appendix E

Hierarchical Input Process Output

Figure 7: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy


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Figure 7.1: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy


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Appendix F

Visual Table of Contents (VTOC)

Figure 8: Visual Table of Content for Time keeping and Payroll System for Blanco Family Academy

Figure 8.1: Finger Print Registration


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Figure 8.2: Employee Management

Figure 8.3: Attendance Monitoring


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Figure 8.4: Payroll Transaction

Figure 8.5: Loan


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Figure 8.6: Leave

Figure 8.7: Holiday


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Figure 8.8: Reports

Figure 8.9: Access Control

Appendix G

Entity Relationship Diagram


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Figure 9: Entity Relation Diagram of Time Keeping and Payroll System for Blanco Family Academy

Appendix H

Economic Feasibility


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OPERATION COST (Existing)

A. Personnel Monthly Annually

(2) Payroll Personnel @ 16,000 32,0000.00 384,000.00

32,000.00 384,000.00

B. Supplies

(2) Log book @ 85.00 170.00 2,040.00

(5) Ball pen @ 7.00 35.00 420.00

(2) Two small box staple wire @ 19.25 38.05 462.00

(1) Liquid eraser @ 25.00 25.00 300.00

(1) Small box of paper clip @ 21.00 21.00 252.00

Total Supplies Cost 289.05 3,474.00

C. Equipment

(1) Calculator @ 270 Salvage value = 270.00 * .2

= 54.00

Description value = 270.00 – 54.00

1

= 216.00/year

(1) Medium stapler @ 75.00 Salvage value = 75.00 * .2

= 15.00


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1

= 60.00/year

(1) 12inch ruler @ 24.00 Salvage value = 24.00 * .2

= 4.80

Description value = 24.00 – 4.80.00

1

=19.20/year

Total Equipment Cost: 310.20

A. Personnel 384,000.00

B. Supplies 3,474.00

C. Equipment 310.20

Total Annual Cost (Existing System) 387,784.20

OPERATION COST (Proposed)

A. Personnel Monthly Annually

(1) Payroll Personnel @ 16,000 16,000.00 192,000.00

(The other personnel will be assign 16,000.00 192,000.00

Provided a new job description by the employer)

B. Supplies


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(2) Ball pen @ 7.00 14.00 168.00

(4) Folder @ 8.00 32.00 384.00

(4) Fastener @ 3.00 12.00 144.00

(1) Ream bond paper @ 160.00 160.00 1,920.00

218.00 2,616.00

C. Equipment

(1) Medium stapler @ 75.00 Salvage value = 75.00 * .2

= 15.00


1

=60.00/year

(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2

= 1,305.00

Description value = 6525.00 –

1305.00

3

=1,740.00/year

1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2

= 160.00


3

=213.33/year

1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2


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= 30.00


3

=40.00/year

(1) Router @ 1398 .00 Salvage value =1398.00 * .2

= 270.06

Description value =1398.00 –

270.06

3

=375.08/year

Total Equipment Cost: 5280.33

A. Personnel 192,000.00

B. Supplies 2,369.13

C. Equipment 2334.82

Total Annual Cost (Proposed System) 196703.95

Development Cost

A. Hardware Cost(3) Computer set @ 16181.00

Diamond Evolution LCD17 inch Monitor = 5082.00

Diamond Evolution AVR = 535.00

Diamond Evolution Mouse = 150.00

Diamond Evolution Key Board = 250.00


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Diamond Evolution Desktop =10164.00

Desktop Specs.

Internal Memory RAM = 2.00GB

Hard Disk Capacity =60.00GB

Processor = Intel Pentium 1.60GHZ

Video Card =400 300 AGP

Window System Type = MS Window7 32bit

Salvage value = 48543.00 * .2

= 9708.06


3

=12,944.98/year

(1) Biometrics @ 4500.00 Salvage value = 4500.00 * .2

= 900.00


3

=1200.00/year

1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2

= 160.00



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3

=213.33 year

1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2

= 30.00

Description value =150.00 – 30.00

3

=40.00/year

(1) Router @ 1398 .00 Salvage value = 1398.00 * .2

= 270.6

Description value =1398.00 – 270.6

3

=375.8/year

(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2

= 1305.00


3

=1740.00/year

Total Hardware Cost 16138.31

B. Software Cost


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(1) Visual Studio 2008 @ 1825.00 Salvage value =1825.00 * .2

= 365.00

Description value =1825.00 –

365.00

3

= 486.26

Total Software Cost 486.26

C. Labor CostProgrammer 12,000 per Month = 48000.00

Total Labor Cost = 48000.00

D. Supplies CostPrinter Ink 500.00

Ream bond paper 160.00

Ball pen 7.00

DVD-R 15.00

Total Labor Cost 682.00

E. Electric Consumption CostFlorescent 25watts * Hrs usage in 4 months/ 4months

25watts * 128 / 4 = 800.00

Computer 220v * Hrs usage in 4 months/ 4months

220v * 128 / 4 = 2560.00

Total Labor Cost 3650.00

F. Food and Transportation Cost 2000.00


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A. Hardware Cost 16,138.31

B. Software Cost 486.26

C. Labor Cost 48,000.00

D. Supplies Cost 682.00

E. Electric Consumption Cost 3,650.00

F. Food and Transportation Cost 2,000.00

Total Development Cost 22,956.57

Cost and Benefits Analysis

Existing Cost 387,784.20

Proposed System Cost 196,703.95

Annual Cost Saving 191,980.25

YEAR ANNUAL COST

BENEFIT

PRESENT VALUE CUMMLATIVE

PRESENT VALUE

1 191,980.25 171,438.00 171,438.00

2 191,980.25 153,200.00 324,628.00

3 191,980.25 136,690.00 461,318.00

4 191,980.25 122,099.00 583,417.00

5 191,980.25 108,853.00 692,270.00


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To get the Present Value:

Present Value =191,980.25* 1 (1+12/100)

=191,980.25* 1 / (1.12)

=191,980.25* .893

171,438.00

for first year

Present Value =191,980.25* 1 (1+12/100)2

=191,980.25* 1 / (1.12 x 1.12)

=191,980.25* .797

153,200.00

for second year

Present Value =191,980.25* 1 (1+12/100)3

=191,980.25* 1 / (1.12 x 1.12 x 1.12)

=191,980.25* .712

136,690.00

for third year

Present Value =191,980.25* 1 (1+12/100)4

=191,980.25* 1 /

(1.12 x 1.12 x 1.12 x 1.12)

=191,980.25* .636

122,099.00

for fourth year

Present Value =191,980.25* 1 (1+12/100)5

=191,980.25* 1 /

(1.12 x 1.12 x 1.12 x 1.12 x1.12)

=191,980.25* .567

108,853.00

for fifth year

To get the payback period:


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Formula: Payback Period = Annual Cost / Present Value

Payback Period per Year Annual Cost Present Value

1.1198 YEAR 1 191,980.25 171,438.00

1.2531 YEAR 2 191,980.25 153,200.00

1.2531 YEAR 3 191,980.25 136,690.00

1.5723YEAR 4 191,980.25 122,099.00

1.76367 YEAR 5 191,980.25 108,853.00

To get the net saving:

Formula: Net Saving = End Cumulative Present Value – Total Development Cost

Net Saving per Year End Cumulative

Present Value

Total

Development Cost

148,481.43 year1 171,438.00 22,956.57

301, 671.43 year2 324,628.00 22,956.57

438,361.43year3 461,318.00 22,956.57

560,460.43year4 583,417.00 22,956.57

669,313.43year5 692,270.00 22,956.57

To get the ROI:

Formula:


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ROI End Cumulative

Present Value

Total

Development

Cost

End Cumulative

Present Value

86.61 Year 1 171,438.00 22,956.57 171,438.00

92.93 Year 2 324,628.00 22,956.57 324,628.00

95.02 Year 3 461,318.00 22,956.57 461,318.00

96.06 Year 4 583,417.00 22,956.57 583,417.00

96.68 Year 5 692,270.00 22,956.57 692,270.00

Return of Investment (ROI) (5 years) = ((End Cumulative

Present Value – Total Development Cost / End Cumulative

Present Value) * 100

Appendix I

Survey Form

To the Respondent,


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The undersigned is currently working on our thesis entitled “LAN-BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy”.

Your Answer to the questions is solicited with great trust that you will answer the questions with the truth and sincerity. Your honest answers will be treated with utmost confidentiality and that they will not be used for any purposes except for this particular research.

Thank you very much for your cooperation.

Chester I. Barry

Joemel A. Valenzuela

Researcher

Name of Respondents:

A. Gender:

B. Age:

C. Profession:

Please check the box that corresponds to your answer:

1. Are you satisfied in your current Timekeeping system using Bundy Clock?

Yes No

2. Do you want to change your current system to Timekeeping and Payroll System using Biometrics?

Yes No

3. Do you think using biometrics is more accurate than using the usual time card?

Yes No


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4. Do you agree that implementing the proposed system to your company would lessen the fraud committed by some of the employees?

Yes No

5. Do you think that the system will optimize the process of the company in Computing wages and the timekeeping?

Yes No

Signature

Appendix J

User Testing Form


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The undersigned is currently working on our thesis entitled “LAN-BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy”.

Your Answer to the questions is solicited with great trust that you will answer the questions with the truth and sincerity. Your honest answers will be treated with utmost confidentiality and that they will not be used for any purposes except for this particular research.

Thank you very much for your cooperation.

Chester I. Barry

Joemel A. Valenzuela

Researcher

In a scale of 1 to 5, Kindly test the system according to the following criteria on software quality. Place a check in a box that corresponds to your score.

5 – Excellent 4- Good 3- Average 2-Poor 1-Needs Improvement

I. CORRECTNESS ( refers to the extent to which a program satisfies its specification and fulfil the user’s objective)

5 4 3 2 1 Remarks:__________________________

II. RELIABILITY (referred as the extent to which a program can be expected to perform its intended function with required precision of results).extent did the program performed its intended function with

5 4 3 2 1 Remarks:__________________________

III. EFFICIENCY (refers to the amount of computing resources and code required by a program to perform its function)

5 4 3 2 1 Remarks:__________________________

IV. TESTABILITY (referred as the effort required testing the program to ensure the program performs its intended function).How hard is it to test this program considering the degree to which it can be understood


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5 4 3 2 1 Remarks:__________________________

V. PORTABILITY (referred to the effort required to transfer the program from one hardware and / or software system environment to another). Does the system is made up of separate modules that can be rearranged, replaced or interchanged easily.

5 4 3 2 1 Remarks:__________________________

Evaluated By:

Signature over Printed Name / Date

Appendix K

System Testing Form


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SYSTEM TESTING EVALUATION FORM

Kindly test the system modules according to its functions and performance with the following categories:

Where:

3 – Full Compliance

2 – Partial Compliance

1 – Non Compliance

I. BLOCK BOX TESTING (Test are based on requirements and functionality) and

WHITE BOX TESTING (Test are based on coverage of code statement, branches, paths, conditions).

NC PC FC REMARKS

TIME LOG FORM

*Log-In __________________________

*Log-Out __________________________

*Manual Log button __________________________

MANUAL LOG-IN FORM

*Username textbox __________________________

*Password textbox __________________________

*Submit button __________________________

*Back button __________________________

MANUAL FORM

*Get Schedule drop down __________________________

*Get Schedule button __________________________


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*Manual Time-in __________________________

*Manual Time-Out __________________________

*Save Button __________________________

*Back Button __________________________

LOG-IN FORM

*Username textbox __________________________

*Password textbox __________________________

*Submit button __________________________

*Cancel button __________________________

MANAGEMENT FORM

*Employee Management Button __________________________

*Finger Print Registration Button __________________________

*Payroll Transaction Button __________________________

*Loan Cash Advance Button __________________________

*Leave Button __________________________

*Holiday Button __________________________

*Report Button __________________________

*Access Control Button __________________________

*Logout Button __________________________

EMPLOYEE MANAGEMENT FORM

* Add Record __________________________

* Delete Record __________________________


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* Edit Record __________________________

* Save Record __________________________

* Clear __________________________

* Set Schedule __________________________

*Day __________________________

*Time-In __________________________

*Time-Out __________________________

*Add __________________________

*Delete __________________________

* Salary Button __________________________

*Set Monthly Salary __________________________

*Set BIR Exemption __________________________

*SSS Table Button __________________________

*PhilHeatth Table Button __________________________

*Tax Computation Sample Button __________________________

*Reset __________________________

*Save __________________________

*Allowances __________________________

*Rice __________________________

*Clothing __________________________

*Laundry __________________________

*Transportation __________________________

*Cell phone Load __________________________

*Medicine __________________________

*Others _________________________

FINGER PRINT REGSTRATION FORM


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* Search Name __________________________

* Input Finger Type __________________________

* Register __________________________

* Cancel __________________________

PAYROLL TRANSACTION

* Search __________________________

* Schedule Information __________________________

* Calculate __________________________

* Overtime __________________________

* Print __________________________

* View Calculation __________________________

LOAN / CASH ADVANCE FORM

* Search __________________________

* Loan Type __________________________

* Loan Amount __________________________

* Interest __________________________

* Payment Period __________________________

* Save Loan __________________________

* Delete Loan __________________________

* Cash Advance __________________________

*Amount __________________________

* Save Cash Advance __________________________

* Delete Cash Advance __________________________

LEAVE FORM

* Search __________________________


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* Type of Leave __________________________

* Set Date Leave __________________________

* Submit __________________________

HOLIDAY FORM

* Holiday Date __________________________

* Holiday Name __________________________

* Set Holiday __________________________

* Add __________________________

* Delete __________________________

* Save __________________________

REPORT FORM

* Payroll __________________________

*Report Type __________________________

*GroupType __________________________

*Individual Type __________________________

*Month __________________________

*Year __________________________

*Generate Report __________________________

* TAX __________________________

*Report Type __________________________

*GroupType __________________________

*Individual Type __________________________

*Month __________________________

*Year __________________________

*Generate Report __________________________


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* SSS __________________________

*Report Type __________________________

*GroupType __________________________

*Individual Type __________________________

*Month __________________________

*Year __________________________

*Generate Report __________________________

* PhilHealth __________________________

*Report Type __________________________

*GroupType __________________________

*Individual Type __________________________

*Month __________________________

*Year __________________________

*Generate Report __________________________

* PAG-IBIG __________________________

*Report Type __________________________

*GroupType __________________________

*Individual Type __________________________

*Month __________________________

*Year __________________________

*Generate Report __________________________

* Timesheet __________________________

*Report Type __________________________

*GroupType __________________________

*Individual Type __________________________


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*Month __________________________

*Year __________________________

*Generate Report __________________________

* Loan __________________________

*Report Type __________________________

*SSS Loan __________________________

*PAG-IBIG __________________________

*Month __________________________

*Year __________________________

*Generate Report __________________________

* Others __________________________

*Report Type __________________________

*13 Month Pay December __________________________

*13 Month Pay March __________________________

*Tax Refund __________________________

*Year __________________________

*Generate Report __________________________

ACCESS CONTROL FORM __________________________

* Search __________________________

*Drop Acess __________________________

* Usename __________________________

* Password __________________________

* Save __________________________

* Delete __________________________


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II. UNIT TESTING (The most micro sale of testing is to test particular functions or code modules, particularly done by a programmer not testers, as it requires detailed knowledge of the internal program design and code.)

NC PC FC Remarks

TIME LOG FORM ________

MANUAL LOG-IN FORM ________

MANUAL FORM ________

LOG-IN FORM

MANAGEMENT FORM ________

EMPLOYEE MANAGEMENT FORM ________

FINGER PRINT REGSTRATION FORM ________

PAYROLL TRANSACTION ________

LOAN / CASH ADVANCE FORM ________

LEAVE FORM ________

REPORT FORM ________

ACCESS CONTROL FORM ________

LOGOUT FORM ________

III.SECURITY TESTING (Testing on how will the system protects against unauthorized personnel internal and external access. This may require sophisticated testing techniques.)

Account Login Form

Private Sub LoginForm1_Load __________

Username Textbox

This serves as the username login __________

Password Textbox

This serves as the password login __________


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Login Button

This serves as the button if you already entered __________

the username and password

Cancel Button

This serves as a close the LoginForm __________

Timelog Form

Private Sub formMain_Load __________

Finger Print Scanning

This is the area were the Employee

can scan their Fingerprint to Time in/out __________

VI. INTEGRATION TESTING (Testing of combined parts of an application to determine if they function together correctly. The parts can be code modules, individual applications, etc.) Client and server application on a network capable of copping errors.

NC PC FC REMARKS

Administrator Form __________

Registrar Form __________

Accounting Form __________

Recommendations / Comments:

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Date Schedule of Re-Testing:


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_____________________________________________________

Tested by:

______________________________________________________

Signature over Printed Name / Designation/ Company

Appendix L

Existing System


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This Organization is maintaining most of their day-to-day

transactions date in the register (manually). The employees of the

organization are doing the whole work manually. All the work is

done manually (maintained and registers) so different employees

are appointed for the maintenance of register containing all

information related to the organization

The Timekeeping and Payroll System of the Blanco Family

Academy is inaccurate sometimes when it comes to computing their

time logs and payroll. Also, the Employees of the company are

using Bundy Clock to indicate in their Date Time Card their time of

work in and out every day and the Accountant administrator based

the wages of each employee in that time Card. It is hustle to use

and long term creating the payroll slip, and the time keeping which

the Human Resources need to encode all the attendance of

employee using spreadsheets. Therefore the Company’s Time

Keeping and Payroll system need improvement.

Appendix M

Thesis Proposal

Our Lady of Fatima UniversityCollege of Computer Studies


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INITIAL THESIS PROPOSAL

Name of Proponents:Barry, Chester I.Valenzuela, Joemel A.

Propose Title 1: LAN-BASED Timekeeping and Payroll system using Biometrics for Blanco Family Academy

Area of Investigation:

This study was aimed to help to have an efficient and effective way of Employees Time Keeping and Payroll System to give a higher quality of service. Specifically, this study was aim to develop a system that will improved the company’s operation in the Employees Time Keeping and Payroll System, that will monitor the employees’ data that is efficient to use and to be secure the records of employees and to have more manageable files.

The Developed System for Blanco Family Academy covers many aspects of time Keeping and Payroll Process. This includes the capture of Information based on an employee’s work schedule, daily time worked, and daily time taken. The system also covers the payroll processing and reporting process encompasses all activities necessary to report employee’s time worked. The system will convert the Time Keeping and Payroll System into Visual Basic 2008 Programming.

Prospective users/beneficiaries:

Employees


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The employees of the company will have a better access. The proper time keeping process will follow and the salary for the hours that the employees have worked will be accurate.

HR Personnel

Managing the time keeping will not be the same again as they will experience relieve. It would be fast and easy for them to handle transactions such as report making and monitoring time entries. Further determining or computing the payroll manually will be eliminated that will lead to faster transaction.

Appendix N

Adviser’s Acceptance Form


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TECHNICAL ADVISER’S ACCEPTANCE FORM

The students whose names and signatures fixed below have agreed to choose you as their Thesis Adviser for the research entitled:

LAN-BASED TIMEKEEPING AND PAYROLL SYSTEM USING BIOMETRICS FOR BLANCO FAMILY ACADEMY

1. Barry, Chester I.2. Valenzuela, Joemel A.

By accepting this, you are expected to perform the following responsibilities:

1. Render at least one (1) hour per week as consultation hour to discuss matters related to their research.

2. Guide the Students in accomplishing the manuscripts (ACM) Format Including all the details necessary for the documents in accordance with the thesis format given by the Thesis subject adviser.

3. Provide assistance in designing and / or coding the software of the project.

4. Recommend the group for mock and final defense if deemed appropriate.

5. Rate the students by giving them the equivalent 20% of their final grade in accordance with guidelines and criteria provided by the thesis subject adviser related to document and software.

Hoping for your utmost cooperation for the continued development of our students.

Appendix O


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Company’s Acceptance Form

Appendix P


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Proponents Consultation Form

Appendix Q


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Grading Sheet


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Appendix R


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Form 21: Endorsement to the English Department

Appendix S

Result of SPSS Statistical Treatment


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Frequency Table

Correctness Evaluation of Existing

Frequency Percent Valid

Percent

Cumulative

Percent

Valid Poor 5 45.5 50.0 50.0

Averag

e

4 36.4 40.0 90.0

Good 1 9.1 10.0 100.0

Total 10 90.9 100.0

Missing System 1 9.1

Total 11 100.0

Table 19: Correctness Evaluation of Existing

Reliability Evaluation of Existing


Percent

Cumulative

Percent

Valid Poor 4 36.4 40.0 40.0

Averag

e

5 45.5 50.0 90.0

Good 1 9.1 10.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 20: Reliability Evaluation of Existing

Efficiency Evaluation of Existing


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Percent

Cumulative

Percent

Valid Poor 5 45.5 50.0 50.0

Averag

e

5 45.5 50.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 21: Efficiency Evaluation of Existing

Testability Evaluation of Existing


Percent

Cumulative

Percent

Valid Poor 7 63.6 70.0 70.0

Averag

e

3 27.3 30.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 22: Testability Evaluation of Existing


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Portability Evaluation of Existing


Percent

Cumulative

Percent

Valid Poor 4 36.4 40.0 40.0

Averag

e

6 54.5 60.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 23: Portability Evaluation of Existing

Correctness Evaluation of Prototype


Percent

Cumulative

Percent

Valid Poor 1 9.1 10.0 10.0

Averag

e

7 63.6 70.0 80.0

Good 2 18.2 20.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 24: Correctness Evaluation of Prototype


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Reliability Evaluation of Prototype


Percent

Cumulative

Percent

Valid Poor 1 9.1 10.0 10.0

Averag

e

5 45.5 50.0 60.0

Good 4 36.4 40.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 25: Reliability Evaluation of Prototype

Efficiency Evaluation of Prototype


Percent

Cumulative

Percent

Valid Poor 2 18.2 20.0 20.0

Averag

e

3 27.3 30.0 50.0

Good 5 45.5 50.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 26: Efficiency Evaluation of Prototype


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Testability Evaluation of Prototype


Percent

Cumulative

Percent

Valid Poor 1 9.1 10.0 10.0

Averag

e

4 36.4 40.0 50.0

Good 5 45.5 50.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 27: Testability Evaluation of Prototype

Portability Evaluation of Prototype


Percent

Cumulative

Percent

Valid Averag

e

8 72.7 80.0 80.0

Good 2 18.2 20.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 28: Portability Evaluation of Prototype


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Correctness Evaluation of Proposed


Percent

Cumulative

Percent

Valid Average 3 27.3 30.0 30.0

Good 5 45.5 50.0 80.0

Excellen

t

2 18.2 20.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 29: Correctness Evaluation of Proposed

Reliability Evaluation of Proposed


Percent

Cumulative

Percent


Good 5 45.5 50.0 70.0

Excellen

t

3 27.3 30.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 30: Reliability Evaluation of Proposed


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Efficiency Evaluation of Proposed


Percent

Cumulative

Percent


Good 5 45.5 50.0 70.0

Excellen

t

3 27.3 30.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 31: Efficiency Evaluation of Proposed

Testability Evaluation of Proposed


Percent

Cumulative

Percent


Good 7 63.6 70.0 90.0

Excellen

t

1 9.1 10.0 100.0

Total 10 90.9 100.0



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Total 11 100.0

Table 32: Testability Evaluation of Proposed

Portability Evaluation of Proposed


Percent

Cumulative

Percent


Good 7 63.6 70.0 80.0

Excellen

t

2 18.2 20.0 100.0

Total 10 90.9 100.0


Total 11 100.0

Table 33: Portability Evaluation of Proposed

Oneway Anova

ANOVA

Type of System

Sum of

Squares

Df Mean Square F Sig.

Between

Groups

16.917 11 1.538 8.978 .000


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Within Groups 3.083 18 .171

Total 20.000 29

Table 34: Oneway Anova

Appendix T

User Manual

Figure 10: Main Form

Main Form

1.)Picture- it display the employee photo.

2.)Employee Information- it shows the information of the employee that has been logged.


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3.)Login- it display the login name and time of the employee.

4.)Time- display the current time.

5.)Logout-it display the logout name and time of the employee.

6.)Manual login- it allow the user to input the logged manually.

Figure 11: Form Manual Login

Form Manual Login

1.)Username- Where the user inputs the username.

2.)Password- Where the user inputs the password.

3.)Login- Submit the username and password to enter the Form schedule.

4.)Back-cancel the session and to go back to the Main Form.


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Figure 12: Form Manual

Form Manual

1.)Employee Information- Select an Employee that will add a date and time schedule.

2.)Date- it allow the user to select a date that will to set the schedule.

3.)Get Schedule- it allows the user to view the Schedule.

4.)Time- where the user inputs the time of the employee’s time in and out.

5.)Save- it allows the user to save the schedule.


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6.)Back- it allow the user to close the form and go back to the main form.

Figure 13: Login Form

Login Form

1.)Username- Where the user inputs the username.

2.)Password- Where the user inputs the password.

3.)Login- Submit the username and password to enter the Form Management.

4.)Cancel -cancel the session and to go back to the Main Form.


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Figure 14: Form ManagementForm Management

1.)Employee Management- it allows the user to add new employee Information, were it can be edited, set it salary delete and view the information about the employee.

2.)Finger Print Registration- It allows the user to select an employee that will enroll its fingerprint.

3.)Payroll Transaction- Where the user select an employee to view the work details and compute its salary deduction.

4.)Loan- it allow the user to view, add a new loan and cash advance for an employee.

5.)Leave- it allow the user to set a leave for an employee whether it Vacation, Sick, Paternal or Maternal leave.

6.)Holiday- It set a Holiday if it’s Special or non working Holiday.

7.)Reports- it allow the user to view all kind of reports.

8.)Control access- It allows the admin to add an account that can be access a limited section in the system.


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9.)Logout- it allows the user to close the Form Management.

Figure 15: Employee Management Form

Employee Management Form

1.)Search- It allows the user to search the name of the Employee.

2.)Next & Previous – it allows the user to view the next or previous Employee.

3.)Employee Information- it allow the user to enter new and edit information of the employee.

4.)Add Employee- where the user can add new employee Information.

5.)Edit Employee- where the user can edit the employee information.

6.)Salary- allows the user to set the salary for the employee.

7.)Set Schedule- allows the user to set the schedule of the employee

8.)Delete Employee- where the user can delete the current employee.

9.)Clear- where the user can clear the information of the employee.


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10.) Save Employee- allows the user to save the new employee information.

11.) Back – it allows the user to go back in the Form Management

Figure 16: Form Schedule

Form Schedule

1.)Day- it allow the user to select the days of work of an employee.

2.)Start Time- It allows the user to select what time of start of work on the employee.

3.)End Time- It allows the user to select what time of end of work on the employee.

4.)Add- where the user can add the days and time of schedule of the employee.

5.)Delete- where the user can remove the days of worked the employee.


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Figure 17: Salary Form

Salary Form

1.)Allowances- it allows the user to add some aalowances into the employee.

2.)Monthly Salary- it allows the user to enter the basic salry of the employee.

3.)Deductions- it allow the user to see the deductions of SSS, Philhealth and Tax and its contributions every month.

4.)Table- it will view the deduction table of SSS, Philhealth and Tax.

5.)Reset- it resets all the deduction of employee.

6.)Save- it saves the deductions of an employee.


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Figure 18: Finger Print Registration Form

Fingerprint Registration Form

1.)Emloyeename- it allows the user to select the employee to be registered its fingerprint.

2.)Search- it allows the user to search employee.

3.) Input finger- it allow the user to select what finger to be registered.

4.)Register- it registered the finger print of the employee.

5.)Cancel- cancel the registration of the finger print.

6.)Sensor- it recognize the fingerprint of employee to be registered.


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Figure 19: Payroll Transaction Form

Payroll Transaction Form

1.)Search- it allows the user to search the employee.

2.)Print-shows the print results of payslip of the employee.

3.)Close-it close then form and stop the transaction.

4.)Next & Previous- it view the next and previous employee.

5.)Late and Overtime – it Display the value of lates and overtime.

6.)Work Details- it shows the worked hours, days, present absent and leave of employee.

7.)Deductions- it display the deduction of SSS, Philhealth, Tax and Loans.

8.)Month- it allows the user to select on what month of the transaction he/she wants to transact.

9.)Year-it allows theuser yto input on what year he/she wants to transact.

10.) Calculate- it computes the worked details, OT,Lates adn deductions.


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11.) Overtime- it shows if the user wants to add the overtime in the computations.

12.) View calculations- it allows the user to view the

computations of the transaction.


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Figure 20: Loan Form

Loan Form

1.)Search- it allows the user to search the employee’s name.

2.)Loan Type- it allows the user to select on what type of loan that

it will be given to the employee.

3.)Loan Amount and Interest- it inputs the amount and interest

the loan.

4.)Amortization Period- it set the period of starting date to end

and how long it will be a fiished.

5.)Compute- it computes the loan amount and interest.

6.)Save- save the current type of loan.


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7.)Cash Advance Amount- it inputs the amount needed by the

employee maximum of 500 pesos.

8.)Save- save the cash advance.

9.)Cancel- cancel the transaction.

Figure 21: Leave Form

Leave Form

1.)Search- it allow the user to search the name of employee.

2.)Date Period-it set the date of Leave.

3.)Type of leave- where the user can select what type of leave.


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4.)Submit- submit the leave form of employee.

5.)Exit- it close the form and back to the Form Management.

Figure 22: Holiday Form

Holiday Form

1.)Date- sets the date of Holiday.

2.)Description- the user inputs the description of holiday.

3.)Holiday Type- it allows the user to choose what type of holiday

he/she wants to add.

4.)Add- add new type of holiday.

5.)Save- saves the new type of holiday.


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6.)Delete- It allows the user to delete a type of holiday.

7.)Back- it close the form Holiday.

Figure 23: Form Reports

Form Reports

1.)Reports- it allows the user to select a type of reports.

2.)Report Type- where the user can select a type of report

whether its group or individual.

3.)Search- it allows the user to search the name of employee.


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4.)Month- it allows the user to select what month he/she wants to

generate.

5.)Year- it allows the user to select what year he/she wants to

generate.

6.)Generate- it allows the user to generate the Report.

Figure 24: Form Access Control

Form Access Control

5 6


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1.)Select user – it allows the admin to select user that he/she

wants to give some access on the system.

2.)Submit- it allows the admin to submit the enrolled section that

will be accessed by the user.

3.) Cancel- Cancel the enrolled section .

4.)Enrolled button- it allows the admin to enroll some section that

he/she wants to give some access in the system.

5.)Username- it allows the user to input its username to accessed

the system.

6.)Password- it allows the user to input its password to accessed

the system.

Bibliography


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A. Books

Steven bragg, “Accounting for Payroll” page 42-48, 2004

Walpale Myer, “Probability Statistics for scientist and Engineer”,

7th edition,

B. Journals and Magazines

Philippine National Police: “Biometrics Technology to be

Implemented in PNP”,Philippine Inquirer, 2009.

Mendrz, Andrew: “Vision Designer Inc.”, 2010

Floran, Ramon: “The Computer Edge of the New Employment and

Opportunities”, Philippine Daily Inquirer, Page 14, October 2005.

Primer, Thomas: “Automated Computerize Process” Readers Digest

magazine, page 45, May 2005.

Better Humans: “Sweet FingerPrint”, 2003

Watson: “ESVES Biometrics System”, 2011

Johnson: “Modern Computer Accelerates”, 1994

C. Unpublished Materials (Theses)


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Aquilan, John: “Automation of time attendance System”, Technological

Institute of the Philipines, Cubao Quezon City, March 2004.

Cantoma, Andrea: “Computer Library System for St. James Academy”

Technological Institute of the Philipines, Cubao Quezon City, March 2004.

Computer Engineers: “Computerized Daily Time Record System”,

Technological Institute of the Philipines, Cubao Quezon City, August 2007.

Olivar: “Biometrics Attendance Record System”, University of the East,

Manila, March 2001.

D. Electronic Sources

http://www.scribd.com/doc/45262822/Thesis-1-4-ted

Wikipedia: Terminologies

Http://Wikipedia.org

http://www.scribd.com/doc/45262822/Thesis-1-4-ted


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CHESTER I. BARRYAddress: C-436 MH Del Pilar Brgy. San Isidro, Antipolo CityMobile: +639164849900E-mail Address: [email protected]

[email protected]

OBJECTIVE:

To be able to find a position that would best fit my knowledge in the fields of Information Technology that will allow me to make use of everything I have learned and allow me to develop my talent to become more effective for myself and for the company as well.

PROFESSIONAL SKILLS:

Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & Outlook). Basic skills in using Linux OS (CENTOS). Basic skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4,

PHP and MySql. Basic skills in Computer Networking. Knowledgeable in using SAP Application. Reliable and adaptable, can easily cope up with pressures and

changing situation. Willing and able to do wide variety of tasks.

EDUCATIONAL BACKGROUND:

Tertiary Our Lady of Fatima UniversityBachelor of Science in Information Technology

Km. 23 Sumulong Highway, Antipolo City2008-Present

Secondary Our Lady of Peace SchoolP. Oliveros St., Antipolo City2004-2008

Primary Our Lady of Peace SchoolP. Oliveros St., Antipolo City2001-2004ST. Clare Montessori School C. Lawis st. Antipolo City1997-2001

SEMINAR ATTENDED:

mailto:[email protected]


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Youth Conference in IT: Think IT! Do It!, University of the Philippines Diliman, Quezon City (February 18, 2011).

“Network Management”, Our Lady of Fatima University, Antipolo City (September 14, 2010).

“Non Linear Video Editing”, Our Lady of Fatima University, Antipolo City (September 14, 2010).

“Personality Development Seminar”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 10, 2009).

“Visual Basic .Net and Net Firmware”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 9, 2009).

“Robotics in Education”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 7, 2009).

“Philippine Youth Congress in Information Technology 2009”, University of the Philippines Diliman, Quezon City (September 9, 2009).

TRAININGS:

On-the-Job-Training

“United Laboratories Inc.”Manufacturing Networking Solutions Group (MNSG)Data and System Solution (DSS)Research and Manufacturing Compound, 66 United Street Mandaluyong City. Packaging Material Specification Update using SAP Application. Corporate Audit in Different warehouse and manufacturing in

Mandaluyong Cityand Laguna Cluster.

Monthly Report and Follow up email. Master Data Completion and 1st Square Update. Biz right Biz Rule Update.

“Summit Technologies Inc.”Human Resource Department 3/F Business Solution Center Meralco Compound, Ortigas Ave. Pasig City. Set-up Computers for the MT Exams. Checking and Merging of Files. Assisting an Applicant for their Interview. Updating and checking the Update Summary.

ACCOMPLISHEMENT:

Feasibility Study in Software Engineering


COLLEGE

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STUDIES

156

Top 2 in SE – Student-Faculty Evaluation System for Our Lady of Fatima University- Using PHP and MySql, year 2011

Project Study in Database SystemEntitled – Reservation System for Sunrock Resort - PHP and MySql. ,year 2010

Feasibility Study in System Analysis and DesignEntitled – Student-Faculty Evaluation system for Our Lady of Fatima University-Using Visual Basic 2008 Express Edition with my group mates when I was in year 2010

Accomplished Project Study in Management in Information SystemEntitled - Management in Information System for Eastern Telecommunication when I was in 2nd year level.

Accomplished Project Study in Logic Switching and Design Task

Gathering data’s, conduct interviews and make technical report, Created databases and programs using Microsoft Access 2003, Created databases and programs using VB 2008 Express Edition, Created databases and programs using PHP and MySQL.

AFFILIATION:

Member of Fatima Antipolo Computer Studies Society, In Our Lady of Fatima University – Antipolo Campus.

PERSONAL INFORMATION:

Date of Birth: April 2, 1991Place of Birth: Sta. Mesa, ManilaGender: MaleCivil Status: SingleHeight: 5’4Weight: 142 lbsCitizenship: FilipinoLanguage Spoken: English, TagalogReligion: Roman Catholic

REFERENCE:


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Mrs. Jan Safran Chiong-ParralesOur Lady of Fatima UniversityFaculty+639105540465

Dr. Marmelo V. AbanteOur Lady of Fatima UniversityProgram Coordinator, CCS+63916891208

Mr. Alberto A. AmoraUnited Laboratories Inc. DSS-MNSG+639297069227

I hereby testify that the above are true and correct to the best of my knowledge.

Chester I. BarryProponent


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JOEMEL A. VALENZUELAAddress: B9L10 Marigman St. Golden Hills Antipolo CityMobile: +639154449213E-mail Address: [email protected]

OBJECTIVE:

As a documentator and programmer of this software project my knowledge and techniques in doing programming has furthermore increase as I will use for facing the real-life of my chosen career.

PROFESSIONAL SKILLS:

Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & Outlook).

Skills in using Linux OS (CENTOS). Skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4,

PHP and MySql. Skills in Computer Networking. Knowledgeable in using SAP Application. Reliable and adaptable, can easily cope up with pressures and

changing situation. Willing and able to do wide variety of tasks.

EDUCATIONAL BACKGROUND:

Tertiary Our Lady of Fatima UniversityBachelor of Science in Information Technology

Km. 23 Sumulong Highway, Antipolo City2008-Present

Secondary San Jose National High School

Circumferential Rd. Brgy. San Jose Antipolo City1999-2003

Primary Lores Elementary SchoolBath St. Lores Country Homes Antipolo City2001-1999

SEMINAR ATTENDED:


COLLEGE

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STUDIES

159

Youth Conference in IT: Think IT! Do It!, University of the Philippines Diliman, Quezon City (February 18, 2011).

“Network Management”, Our Lady of Fatima University, Antipolo City (September 14, 2010).

“Non Linear Video Editing”, Our Lady of Fatima University, Antipolo City (September 14, 2010).

“Personality Development Seminar”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 10, 2009).

“Visual Basic .Net and Net Firmware”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 9, 2009).

“Robotics in Education”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 7, 2009).

“Philippine Youth Congress in Information Technology 2009”, University of the Philippines Diliman, Quezon City (September 9, 2009).

TRAININGS:

On-the-Job-Training

“United Laboratories Inc.”Corporate Information Division Computer Technical Engineer June – Sept 201166 United Street Mandaluyong City. Computer Technician Computer Cloning Computer Format Computer Assemble Networking

“Summit Technologies Inc.”Administrator Staff 3/F Business Solution Center Meralco Compound, Ortigas Ave. Pasig City.May – June 2011 Updating Records of Employee Updating and checking the Update Summary. Concierge

ACCOMPLISHEMENT:


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160

Feasibility Study in Software Engineering Entitled – Sales and Inventory for Distor De Castro Optical-Using Visual Basic 2008 Express Edition. 3nd Year College

Project Study in Database SystemEntitled – Point of Sale for Snow Patrol Store- Using PHP and MySql. , year 2010

Feasibility Study in System Analysis and DesignEntitled – Student-Faculty Evaluation system for Our Lady of Fatima University-Using Visual Basic 2008 Express Edition. 2nd Year College

Accomplished Project Study in Management in Information SystemEntitled - Management in Information System for Eastern Telecommunication when I was in 2nd year level.

Accomplished Project Study in Logic Switching and DesignTaskGathering data’s, conduct interviews and make technical report, Created databases and programs using Microsoft Access 2003, Created databases and programs using VB 2008 Express Edition, Created databases and programs using PHP and MySQL.

AFFILIATION:

Member of Fatima Antipolo Computer Studies Society, In Our Lady of Fatima University – Antipolo Campus.

SK Member - Antipolo City Sagip Undoy Gift Giving – Volunteer Agham Club 2002 SJNHS – Vice President / Member CAT Officer Platoon Leader SJNHS – 2002-2003 Class President 3rdyear High School

AWARDS:

Mr. Information Technology 2010Mr. Popularity Award Our Lady of Fatima University – Antipolo Campus

Top 10 of the class 4th year High SchoolSan Jose National High School

Ginoong Agham 20033rd year High School

PERSONAL INFORMATION:


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Date of Birth: January 25, 1987Place of Birth: Antipolo, RizalGender: MaleCivil Status: SingleHeight: 5’10Weight: 155 lbsCitizenship: FilipinoLanguage Spoken: English, TagalogReligion: Born Again Christian

REFERENCE:

Mrs. Jan Safran Chiong-ParralesOur Lady of Fatima UniversityFaculty+639105540465

Mr. Huhmn Park Music Professor / Missionaries+639275992220

Ptr. Nestor YapeNew Life Church Taytay+63907362823

I hereby testify that the above are true and correct to the best of my knowledge.

Joemel A. ValenzuelaProponent

chap1-5payroll system thesis final

Documents

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local area

accounting