chapter 3. copyright 2003, paradigm publishing inc. chapter 3 backnextend 3-2 links to objectives...

Chapter 3

Copyright 2003, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-2

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare

Formatting• Commands Review

FORMATTING PARAGRAPHS

Signature: Microsoft Word 2003


CHAPTER3

BACK NEXT END

3-3

LINKS TO




Performance ObjectivesPerformance Objectives

• Turn on/off the display of nonprinting characters

• Change the alignment of text in paragraphs• Use AutoComplete• Indent text in paragraphs• Automate formatting with Format Painter• Create numbered and bulleted paragraphs

and insert custom bullets• Create ordinals• Change line spacing in a document• Repeat the last action• Reveal and compare formatting


CHAPTER3

BACK NEXT END

3-4

LINKS TO




Displaying Nonprinting CharactersDisplaying Nonprinting Characters

Show/Hide buttonORORShift + Ctrl + *

nonprintingcharacters


CHAPTER3

BACK NEXT END

3-5

LINKS TO




Controlling the DisplayControlling the Display

Insert a checkmark for eachtype of mark

to be displayed

Tools, Options


CHAPTER3

BACK NEXT END

3-6

LINKS TO




Changing Paragraph AlignmentChanging Paragraph Alignment

To Align Text Button Shortcut Command

Left Margin

Between Margins

Right Margin

Left & Right Margins

Ctrl + L

Ctrl + E

Ctrl + R

Ctrl + J

Buttons and CommandsButtons and Commands


CHAPTER3

BACK NEXT END

3-7

LINKS TO




Changing Paragraph Alignment…/2Changing Paragraph Alignment…/2

using the Paragraph dialog boxusing the Paragraph dialog box

Format, Paragraph

click down-pointing arrow

click desired alignment


CHAPTER3

BACK NEXT END

3-8

LINKS TO




Changing Paragraph Alignment…/3Changing Paragraph Alignment…/3

using the shortcut menuusing the shortcut menu

Right click within paragraph

click to openParagraph dialog box


CHAPTER3

BACK NEXT END

3-9

LINKS TO




Using AutoCompleteUsing AutoComplete

inserts an entire item when you type inserts an entire item when you type a few identifying charactersa few identifying characters

Example:Example:Mond becomes MondayMond becomes Monday

when you press Enter or F3when you press Enter or F3


CHAPTER3

BACK NEXT END

3-10

LINKS TO




Spacing Before and After ParagraphsSpacing Before and After Paragraphs

Before Paragraph

After Paragraph


CHAPTER3

BACK NEXT END

3-11

LINKS TO




Indenting TextIndenting Text

• First line of paragraph– Press Tab– Paragraph dialog box, click First line in Special

option box, click OK– Drag first line indent marker– Alignment button on Ruler until First Line

Indent button displays, click on Ruler

• Text from left margin– Increase/Decrease Indent button– Ctrl + M/Ctrl + Shift + M– Paragraph dialog box, type value in Left text

box, click OK– Drag left indent marker


CHAPTER3

BACK NEXT END

3-12

LINKS TO




Indenting Text…/2Indenting Text…/2

• Text from left and right margins– Paragraph dialog box, type value in Left and

Right text boxes, click OK– Drag left and right indent markers

• All lines of text except the first (called a hanging indent)– Ctrl + T– Paragraph dialog box, click Hanging in the

Special option box, click OK– Alignment button on Ruler until Hanging Indent

button displays, click on Ruler


CHAPTER3

BACK NEXT END

3-13

LINKS TO




Ruler and Indent MarkersRuler and Indent Markers

AlignmentButton First Line Indent

Hanging IndentLeft

IndentRight Indent


CHAPTER3

BACK NEXT END

3-14

LINKS TO




Indent ExamplesIndent Examples

First Line Indent:½ inch

Left Margin Indent:½ inch

Hanging Indent:½ inch


CHAPTER3

BACK NEXT END

3-15

LINKS TO




Formatting with Format PainterFormatting with Format Painter

position insertion point andclick Format Painter button

select text to which you wantthe character formatting applied


CHAPTER3

BACK NEXT END

3-16

LINKS TO




Creating Numbered and Bulleted ParagraphsCreating Numbered and Bulleted Paragraphs

Use buttons…

AutoFormat featureTools, AutoCorrect

Options

Numbering

Bullets

OROR


CHAPTER3

BACK NEXT END

3-17

LINKS TO




Bullets and Numbering OptionsBullets and Numbering Options

Format, Bullets and Numbering

Bulleted TabNumbered TabOutline Numbered Tab


CHAPTER3

BACK NEXT END

3-18

LINKS TO




Inserting Custom BulletsInserting Custom Bullets


click a bullet option click

select desired options


CHAPTER3

BACK NEXT END

3-19

LINKS TO




1st → 1st

2nd → 2nd

3rd → 3rd

4th → 4th

Typing a number and st, nd, rd, or th followedby space is automatically corrected

For Example…

Creating OrdinalsCreating Ordinals

AutoFormat feature automatically AutoFormat feature automatically formats ordinal numbers.formats ordinal numbers.


CHAPTER3

BACK NEXT END

3-20

LINKS TO




using keyboardCtrl + 1 → Single SpacingCtrl + 2 → Double SpacingCtrl + 5 → 1.5 Line Spacing

using Line Spacingbutton drop-down list

using Format, Paragraphdialog box

Changing Line SpacingChanging Line Spacing


CHAPTER3

BACK NEXT END

3-21

LINKS TO




Repeating the Last ActionRepeating the Last Action

apply desired formatting, move to nextapply desired formatting, move to nextlocation where formatting is to be applied location where formatting is to be applied

and…and…

click Edit, RepeatORORpress Ctrl + Y

press F4


CHAPTER3

BACK NEXT END

3-22

LINKS TO




Revealing FormattingRevealing Formatting

Format, Reveal Formatting

RevealFormattingTask Pane


CHAPTER3

BACK NEXT END

3-23

LINKS TO




Comparing FormattingComparing Formatting

select firstinstance

click

select secondinstance

differences


CHAPTER3

BACK NEXT END

3-24

LINKS TO




Commands ReviewHow do you turn on/off the display of nonprinting characters?

Show/Hide buttonORORShift + Ctrl + *


CHAPTER3

BACK NEXT END

3-25

LINKS TO




Commands ReviewHow do you display the Options dialog box?Tools, Options


CHAPTER3

BACK NEXT END

3-26

LINKS TO




Commands ReviewHow do you align text at the margins?

To Align Text Button Shortcut Command

Left Margin

Between Margins

Right Margin

Left & Right Margins

Ctrl + L

Ctrl + E

Ctrl + R

Ctrl + J

Buttons and CommandsButtons and Commands


CHAPTER3

BACK NEXT END

3-27

LINKS TO




Commands ReviewHow do you display the Paragraph dialog box?Format, Paragraph


CHAPTER3

BACK NEXT END

3-28

LINKS TO




Commands ReviewHow do you indent text and create hanging paragraphs?

AlignmentButton First Line Indent

Hanging IndentLeft

IndentRight Indent


CHAPTER3

BACK NEXT END

3-29

LINKS TO




Commands ReviewHow do you create numbered or bulleted paragraphs?Use buttons…

Numbering

Bullets

ORORBullets and Numbering

Dialog box


CHAPTER3

BACK NEXT END

3-30

LINKS TO




Commands ReviewHow do you display the Bullets and Numbering dialog box?



CHAPTER3

BACK NEXT END

3-31

LINKS TO




Commands ReviewHow do you change line spacing?

using keyboardCtrl + 1 → Single SpacingCtrl + 2 → Double SpacingCtrl + 5 → 1.5 Line Spacing

using Line Spacingbutton drop-down list


CHAPTER3

BACK NEXT END

3-32

LINKS TO




Commands ReviewHow do you repeat the last action?

click Edit, RepeatORORpress Ctrl + Y

press F4


CHAPTER3

BACK NEXT END

3-33

LINKS TO




Commands ReviewHow do you display the Reveal Formatting task pane?

Format, Reveal Formatting


CHAPTER3

BACK NEXT END

3-34

LINKS TO




Coming NextComing Next

FORMATTING DOCUMENTS AND

SECTIONS

chapter 3. copyright 2003, paradigm publishing inc. chapter 3 backnextend 3-2 links to objectives...

Documents

paradigm publishing

paragraph dialog boxformat

alignment of text

paragraphsautomate formatting

formatting paragraphscopyright

shortcut menuright

bulleted paragraphs

format paintercreate