Chapter 4

PeopleSoft 8.4 GL

GAP Ledger Closing

KPMG LLP

2

Agenda

GAAP Configuration & Setup

GAAP Closing

GAAP Derivation

GAAP Reports

3

Configuration & Setup

Update TableSet Control

Define CF Value Sets – Closing

Define Closing Rules

4

Update xxGAP TableSet Control

PeopleTools > Utilities> Administration > TableSet Control > Record Group

For nVision change “Default” to GAP

SetId

5

Update xxGAP TableSet Control

Summary of updates to xxGAP

FS_04 Detail & Summary Ledgers XxGAP

FS_05 Accounts CSGAP

FS_11 Sources XxGAP

FS_15 Journal Templates XxGAP

FS_20 Funds CSGAP

FS_28 Programs CSGAP

GL_02 Closing Definition XxGAP

GL_11 CF Value Sets – Closing XxGAP

6

Define CF Value Sets - Closing

Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Chartfield Value Sets > Set Up Chartfield Value Sets

7

Define GAAP Closing Rules

General Ledger > Close Ledgers > Closing Rules

8

Define GAAP Closing Rules

Year End Closing Options hyperlink

Note: Store P/L Reversal Entries must be on. GAAP Extract picks up 999 entries otherwise submission will be out of balance.

9

Define GAAP Closing Rules

Close to Multiple Retained Earnings

Slide 6

10

Define GAAP Closing Rules

Journal Options

11

Define GAAP Closing Rules

Roll Forward Options

12

GAAP Closing

GAAP specific Closing Rules

Run Year-End Close for xxGAP

Establishes GAAP Period 0 in next Fiscal Year

Run delivered GAAP Reports and compare to prior year reporting package

13

GAAP Derivation

GAAP Monthly Derivation – Actuals

Journal Generate GAAP Journals

GAAP Adjustments Accounting Period 998

14

GAAP Reports

CSU CDIP > GAAP REPORTS Statement of Expenses Expenses – Lead Sheet Summary Statement of Net Assets Net Asset Lead Sheet – Summary Net Asset Lead Sheet – Detail Net Asset Lead Sheet – GAAP Adj

15

GAAP Reports

Statement of Expenses (CSUFS166.sqr)

Stmt of Exp - Draft

Stmt of Exp

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GAAP Reports

Expenses – Lead Sheet (CSUFS167.sqr)

Exp Lead Sheet

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GAAP Reports

Statement of Net Assets (CSUFS168.sqr)

Stmt of Assets - Draft

Stmt of Assets

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GAAP Reports

Net Assets – Lead Sheet Summary (CSUFS169.sqr)

Net Assets Lead Sheet Summary

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GAAP Reports

Net Assets – Lead Sheet Detail (CSUFS170.sqr)

Net Assets Lead Sheet Detail

20

GAAP Reports

Net Assets – Lead Sheet GAAP Adj (CSUFS171.sqr)

Net Assets GAAP Adj

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References

CDIP Configuration Guidehttp://cms.calstate.edu/T2_MFIS84Documentation.asp

CDIP Month & Year End Procedureshttp://cms.calstate.edu/T2fn84bp.asp

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References – Handout

CDIP GAAP Reporting – Hightlights

Microsoft Word Document

23

GAAP Reporting Manual

PY GAAP Financial Statements

PY GAAP Adjustments

Unexpende

d

Appropria

ti

on Balance

Prior Year’s Encumbrances

Library Collections

Prepaids &

Inventories

Faculty Payroll

Accruals

Compensate

d Absences

Deferred Revenues

Capital Lease Obligations

CWIP

Revenue

Bonds

Self-

Insurance

Claims

Other GAAP

Adjustments

Energy LeasesAny Questions