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1 Copyright 2012 Health Administration Press CHAPTER 6 BOOK COMPANION Much of the work of healthcare professionals is making decisions and solving problems. In today’s rapidly changing world, problems must be solved and good decisions must be made quickly. A structured approach can make this process more efficient and effective. Major topics covered in Chapter 6 include the decision-making process, with a focus on framing the problem or issue; mapping techniques—mind mapping, process mapping, activity mapping, and service blueprinting; problem identification tools—root cause analysis, failure mode and effects analysis, and the Theory of Constraints; analytical tools—optimization using linear programming and decision analysis; and force field analysis, to address implementation issues. The tools and techniques outlined in Chapter 6 should provide a basis for tackling difficult, complicated problems. After reading the chapter, readers should be able to frame questions and problems, analyze problems and solutions to the problems, and implement those solutions. An extensive set of resources is available in this section of the website and is intended to be used by students, instructors, and healthcare professionals. The author invites readers’ comments, recommended readings, website suggestions, and any other material that can be added to this page for this or any other chapter. Click here to send an email. Please include “Healthcare Operations Management, 2nd edition” in the subject line.

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1 Copyright 2012 Health Administration Press

CHAPTER 6

BOOK COMPANION

Much of the work of healthcare professionals is making decisions and solving problems In

todayrsquos rapidly changing world problems must be solved and good decisions must be made

quickly A structured approach can make this process more efficient and effective

Major topics covered in Chapter 6 include

bull the decision-making process with a focus on framing the problem or issue

bull mapping techniquesmdashmind mapping process mapping activity mapping and service

blueprinting

bull problem identification toolsmdashroot cause analysis failure mode and effects analysis and the

Theory of Constraints

bull analytical toolsmdashoptimization using linear programming and decision analysis and

bull force field analysis to address implementation issues

The tools and techniques outlined in Chapter 6 should provide a basis for tackling difficult

complicated problems After reading the chapter readers should be able to

bull frame questions and problems

bull analyze problems and solutions to the problems and

bull implement those solutions

An extensive set of resources is available in this section of the website and is intended to

be used by students instructors and healthcare professionals The author invites readersrsquo

comments recommended readings website suggestions and any other material that can be

added to this page for this or any other chapter Click here to send an email Please include

ldquoHealthcare Operations Management 2nd editionrdquo in the subject line

2 Copyright 2012 Health Administration Press

Downloadable Resources

PowerPoint Slides for Chapter 6

To access a PowerPoint presentation covering the key points of Chapter 6 click on the icon below to

openclose the attachments panel

HC Ops 2 slides - Chapter 6ppt

Templates

Fishbone Template

A cause-and-effect diagram is a graphic tool used to explore and display all the potential causes

of a problem The cause-and-effect diagram is sometimes called an Ishikawa diagram (after its

inventor professor Kaoru Ishikawa) or a fishbone diagram (because it resembles the skeleton of

a fish) The fishbone diagram is one of the seven basic quality tools To access a fishbone

diagram template click on the icon below to openclose the attachments panel

Ch 6 Fishbone Templatedoc

Failure Mode and Effects Analysis (FMEA) Template

FMEA was developed by the US military in the late 1940s Originally FMEA was used to assess

equipment failure More recently many service industries including the healthcare industry

have adopted it to evaluate process failure Hospitals accredited by The Joint Commission are

required to conduct at least one FMEA or similar proactive analysis annually Root cause

analysis is used to examine the underlying causes of an event or failure whereas FMEA is used

to identify the ways in which a process (or a piece of equipment) could fail and to eliminate or

reduce the severity of the potential failure A template for FMEA is available by clicking on the

3 Copyright 2012 Health Administration Press

icon below to openclose the attachments panel

Ch 6 FMEA TemplateXLT

Example Diagrams from the Text

Mind Mapping

Mind mapping is a structured brainstorming technique Brainstormed ideas are organized on a

ldquomaprdquo and the connections between ideas are made explicit An example (ex63pdf) is attached

to this PDF Click on the icon below to openclose the attachments panel

ex63pdf

Process Maps

A process map or flowchart is a graphical depiction showing inputs outputs and steps in the

process Standard flowchart symbols are shown in a PDF (ex66pdf) attached to this file Click

on the icon below to openclose the attachments panel

ex66pdf

A high-level process map of a clinicrsquos operation (ex64pdf) is attached to this PDF Click on the

icon below to openclose the attachments panel

ex64pdf

4 Copyright 2012 Health Administration Press

Also attached is the same map in more detail (ex65pdf)

ex65pdf

Cross-Functional (Swim Lane) Process Maps

The cross-functional process map or ldquoswim lanerdquo map is a specialized process map that follows

the flow of a process through the various departments of the organization The swim lanes

indicated by the dashed lines between departments show the work being completed by a

particular department or individual in the process Exhibit 67 (attached to this PDF) is an

example of the presurgery holding room for the Veterans Administration hospital

ex67pdf

Service Blueprinting

Service blueprinting is a special form of process mapping (as is value stream mapping see

Chapter 9) Service blueprinting begins with mapping the process from the customerrsquos point of

view Typically a service blueprint is used to identify points where the service might fail to

satisfy the customer and where the system could be redesigned or controls could be added to

reduce or eliminate the possibility of failure An example of a service blueprint (ex68pdf) is

attached to this PDF

ex68pdf

5 Copyright 2012 Health Administration Press

Mathematical (Linear) Programming

Optimization or mathematical programming is a technique used to determine the optimal

allocation of resources in relation to a desired goal For example the resources might be people

money or equipment Out of all possible resource distributions the objective is to find the one

that maximizes or minimizes some numerical quantity such as profit or cost Linear

programming techniques are available in the Microsoft Excel tool ldquoSolverrdquo An example that

uses solver to maximize diagnosis-related group reimbursement is attached to this PDF

Ch 6 DRG LP Examplexls

Decision Trees

Decision analysis is a process for examining and evaluating decisions in a structured manner A

decision tree is a graphical representation of the order of events in a decision process It is used

to evaluate the risks and rewards of choosing a particular course of action An example decision

tree is attached to this PDF

Ch 6 Decision Tree Examplexls

Websites of Interest

Webcasts and Podcasts (Audiocasts)

Root Cause AnalysismdashYou will need to register for this free webcast See also Root Cause

Analysis (RCA)mdashIs Data Collection Really Necessary from the Reliability Center Inc

6 Copyright 2012 Health Administration Press

Software

The authors recommend the following software tools to assist in implementing the tools

discussed in Chapter 6

Inspirationmdashmind mapping software A 30-day free trial version is available

FreeMindmdashfree mind mapping software

Microsoft Visiomdashprocess mapping software A 60-day free trial version is available

PrecisionTreemdashdecision tree software A 15-day free trial version is available

Tools

Many online tools and downloads are also available to execute the techniques discussed in

Chapter 6

Failure Modes and Effects Analysis (FMEA)

Failure Modes and Effects Analysis (FMEA) Toolmdashfrom the Institute for Healthcare

Improvement

Healthcare Failure Mode and Effect Analysis (HFMEAtrade)mdashfrom the Veterans Administration

National Center for Patient Safety

Root Cause Analysis

Cause-and-Effect Diagram (IHI Tool)

Decision-Making Techniquesmdasha list of decision-making tools and techniques

Force Field Analysis

7 Copyright 2012 Health Administration Press

Tutorials

The following tutorials will be of interest to those interested in learning how to use the tools and

techniques addressed in Chapter 6

Microsoft Visio

Microsoft Excel Solver

PrecisionTreemdashfrom Palisade

Linear Programming Graphic Tutorialmdasha Flash tutorial on linear programming

Decision Makingmdashan introduction to decision making with links to other resources

Mind Mapsmdasha brief introduction to mind mapping

Process MappingmdashAn Overviewmdashfrom NHS

Determine the Root Cause 5 Whysmdasha short tutorial

Failure Modes and Effects Analysis (FMEA)mdashan overview from American Society for Quality

Theory of Constraints (TOC)

Quality and Service Improvement Tools from NHS

Demonstrations

The following demonstrations clarify some principles and tools of operations management that

are difficult to understand

Theory of Constraints Demonstrationmdashan animated manufacturing-type demonstration of TOC

See TOC in Operations for a services-type demonstration

Goldrattrsquos Theory of Constraints Online Simulationmdashan interactive simulation (by Levinson

Productivity Systems PC) of the matchstick experiment from The Goal (by Goldratt and

Cox originally published in 1986) illustrating that a balanced line is never truly balanced

Goldrattrsquos Gamemdasha paper and pencil version of Goldrattrsquos matchstick experiment

8 Copyright 2012 Health Administration Press

People

A number of experts developed the tools covered in Chapter 6 including

Buzan Tony

Goldratt Eliyahu M Ishikawa Kaoru more on Ishikawa

Lewin Kurt

Organizations

The following organizations use the tools discussed in Chapter 6

Avraham Y Goldratt Institute

Institute for Healthcare Improvement (IHI)

The Joint Commission

Veterans Administration National Center for Patient Safety (VA NCPS)

Pittsburgh Regional Health Initiative (PRHI)

NHS Institute for Innovation and Improvement (UK National Health Service)

Case Studies

Case studies can be used to explore Chapter 6 topics in more depth

Failure Modes and Effects Analysis (FMEA) Computerized Prescriber Order EntrymdashStaff at

Fairview Southdale Hospital completed FMEA for the CPOE process

Researchers Use TreeAge Pro Healthcare to Evaluate the Cost-Effectiveness of Healthcare

Optionsmdasha study on decision trees

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

                                                                  Det

                                                                  aile

                                                                  d P

                                                                  roce

                                                                  ss M

                                                                  ap o

                                                                  f Hol

                                                                  ding

                                                                  Roo

                                                                  m (

                                                                  part

                                                                  II)

                                                                  OR

                                                                  NA

                                                                  retu

                                                                  rns

                                                                  to c

                                                                  ontr

                                                                  ol d

                                                                  esk

                                                                  to re

                                                                  trie

                                                                  ve a

                                                                  noth

                                                                  er s

                                                                  lip a

                                                                  nd p

                                                                  atie

                                                                  nt

                                                                  Yes

                                                                  No

                                                                  Ret

                                                                  riev

                                                                  e IV

                                                                  tubi

                                                                  ng

                                                                  from

                                                                  SP

                                                                  D c

                                                                  art

                                                                  Is IV

                                                                  tubi

                                                                  ngav

                                                                  aila

                                                                  ble

                                                                  onth

                                                                  e ca

                                                                  rt

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                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

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                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

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                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
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                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
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                                                                  -114 0 042
                                                                  -1136 0 042
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                                                                  -1128 0 042
                                                                  -1124 0 042
                                                                  -112 0 042
                                                                  -1116 0 042
                                                                  -1112 0 042
                                                                  -1108 0 042
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                                                                  -11 0 042
                                                                  -1096 0 042
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                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
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                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
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                                                                  -1048 0 042
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                                                                  -104 0 042
                                                                  -1036 0 042
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                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
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                                                                  -10 0 042
                                                                  -996 0 042
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                                                                  -828 0 042
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                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
                                                                  -54 1 07
                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
                                                                  -516 1 07
                                                                  -512 1 07
                                                                  -508 1 07
                                                                  -504 1 07
                                                                  -5 1 07
                                                                  -496 1 07
                                                                  -492 1 07
                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

2 Copyright 2012 Health Administration Press

Downloadable Resources

PowerPoint Slides for Chapter 6

To access a PowerPoint presentation covering the key points of Chapter 6 click on the icon below to

openclose the attachments panel

HC Ops 2 slides - Chapter 6ppt

Templates

Fishbone Template

A cause-and-effect diagram is a graphic tool used to explore and display all the potential causes

of a problem The cause-and-effect diagram is sometimes called an Ishikawa diagram (after its

inventor professor Kaoru Ishikawa) or a fishbone diagram (because it resembles the skeleton of

a fish) The fishbone diagram is one of the seven basic quality tools To access a fishbone

diagram template click on the icon below to openclose the attachments panel

Ch 6 Fishbone Templatedoc

Failure Mode and Effects Analysis (FMEA) Template

FMEA was developed by the US military in the late 1940s Originally FMEA was used to assess

equipment failure More recently many service industries including the healthcare industry

have adopted it to evaluate process failure Hospitals accredited by The Joint Commission are

required to conduct at least one FMEA or similar proactive analysis annually Root cause

analysis is used to examine the underlying causes of an event or failure whereas FMEA is used

to identify the ways in which a process (or a piece of equipment) could fail and to eliminate or

reduce the severity of the potential failure A template for FMEA is available by clicking on the

3 Copyright 2012 Health Administration Press

icon below to openclose the attachments panel

Ch 6 FMEA TemplateXLT

Example Diagrams from the Text

Mind Mapping

Mind mapping is a structured brainstorming technique Brainstormed ideas are organized on a

ldquomaprdquo and the connections between ideas are made explicit An example (ex63pdf) is attached

to this PDF Click on the icon below to openclose the attachments panel

ex63pdf

Process Maps

A process map or flowchart is a graphical depiction showing inputs outputs and steps in the

process Standard flowchart symbols are shown in a PDF (ex66pdf) attached to this file Click

on the icon below to openclose the attachments panel

ex66pdf

A high-level process map of a clinicrsquos operation (ex64pdf) is attached to this PDF Click on the

icon below to openclose the attachments panel

ex64pdf

4 Copyright 2012 Health Administration Press

Also attached is the same map in more detail (ex65pdf)

ex65pdf

Cross-Functional (Swim Lane) Process Maps

The cross-functional process map or ldquoswim lanerdquo map is a specialized process map that follows

the flow of a process through the various departments of the organization The swim lanes

indicated by the dashed lines between departments show the work being completed by a

particular department or individual in the process Exhibit 67 (attached to this PDF) is an

example of the presurgery holding room for the Veterans Administration hospital

ex67pdf

Service Blueprinting

Service blueprinting is a special form of process mapping (as is value stream mapping see

Chapter 9) Service blueprinting begins with mapping the process from the customerrsquos point of

view Typically a service blueprint is used to identify points where the service might fail to

satisfy the customer and where the system could be redesigned or controls could be added to

reduce or eliminate the possibility of failure An example of a service blueprint (ex68pdf) is

attached to this PDF

ex68pdf

5 Copyright 2012 Health Administration Press

Mathematical (Linear) Programming

Optimization or mathematical programming is a technique used to determine the optimal

allocation of resources in relation to a desired goal For example the resources might be people

money or equipment Out of all possible resource distributions the objective is to find the one

that maximizes or minimizes some numerical quantity such as profit or cost Linear

programming techniques are available in the Microsoft Excel tool ldquoSolverrdquo An example that

uses solver to maximize diagnosis-related group reimbursement is attached to this PDF

Ch 6 DRG LP Examplexls

Decision Trees

Decision analysis is a process for examining and evaluating decisions in a structured manner A

decision tree is a graphical representation of the order of events in a decision process It is used

to evaluate the risks and rewards of choosing a particular course of action An example decision

tree is attached to this PDF

Ch 6 Decision Tree Examplexls

Websites of Interest

Webcasts and Podcasts (Audiocasts)

Root Cause AnalysismdashYou will need to register for this free webcast See also Root Cause

Analysis (RCA)mdashIs Data Collection Really Necessary from the Reliability Center Inc

6 Copyright 2012 Health Administration Press

Software

The authors recommend the following software tools to assist in implementing the tools

discussed in Chapter 6

Inspirationmdashmind mapping software A 30-day free trial version is available

FreeMindmdashfree mind mapping software

Microsoft Visiomdashprocess mapping software A 60-day free trial version is available

PrecisionTreemdashdecision tree software A 15-day free trial version is available

Tools

Many online tools and downloads are also available to execute the techniques discussed in

Chapter 6

Failure Modes and Effects Analysis (FMEA)

Failure Modes and Effects Analysis (FMEA) Toolmdashfrom the Institute for Healthcare

Improvement

Healthcare Failure Mode and Effect Analysis (HFMEAtrade)mdashfrom the Veterans Administration

National Center for Patient Safety

Root Cause Analysis

Cause-and-Effect Diagram (IHI Tool)

Decision-Making Techniquesmdasha list of decision-making tools and techniques

Force Field Analysis

7 Copyright 2012 Health Administration Press

Tutorials

The following tutorials will be of interest to those interested in learning how to use the tools and

techniques addressed in Chapter 6

Microsoft Visio

Microsoft Excel Solver

PrecisionTreemdashfrom Palisade

Linear Programming Graphic Tutorialmdasha Flash tutorial on linear programming

Decision Makingmdashan introduction to decision making with links to other resources

Mind Mapsmdasha brief introduction to mind mapping

Process MappingmdashAn Overviewmdashfrom NHS

Determine the Root Cause 5 Whysmdasha short tutorial

Failure Modes and Effects Analysis (FMEA)mdashan overview from American Society for Quality

Theory of Constraints (TOC)

Quality and Service Improvement Tools from NHS

Demonstrations

The following demonstrations clarify some principles and tools of operations management that

are difficult to understand

Theory of Constraints Demonstrationmdashan animated manufacturing-type demonstration of TOC

See TOC in Operations for a services-type demonstration

Goldrattrsquos Theory of Constraints Online Simulationmdashan interactive simulation (by Levinson

Productivity Systems PC) of the matchstick experiment from The Goal (by Goldratt and

Cox originally published in 1986) illustrating that a balanced line is never truly balanced

Goldrattrsquos Gamemdasha paper and pencil version of Goldrattrsquos matchstick experiment

8 Copyright 2012 Health Administration Press

People

A number of experts developed the tools covered in Chapter 6 including

Buzan Tony

Goldratt Eliyahu M Ishikawa Kaoru more on Ishikawa

Lewin Kurt

Organizations

The following organizations use the tools discussed in Chapter 6

Avraham Y Goldratt Institute

Institute for Healthcare Improvement (IHI)

The Joint Commission

Veterans Administration National Center for Patient Safety (VA NCPS)

Pittsburgh Regional Health Initiative (PRHI)

NHS Institute for Innovation and Improvement (UK National Health Service)

Case Studies

Case studies can be used to explore Chapter 6 topics in more depth

Failure Modes and Effects Analysis (FMEA) Computerized Prescriber Order EntrymdashStaff at

Fairview Southdale Hospital completed FMEA for the CPOE process

Researchers Use TreeAge Pro Healthcare to Evaluate the Cost-Effectiveness of Healthcare

Optionsmdasha study on decision trees

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

                                                                  Det

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                                                                  d P

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                                                                  OR NurseHolding Room NurseOR Nursing Assistant

                                                                  Yes

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                                                                  Is p

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                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

                                                                  Mother Nature13

                                                                  13

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                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
                                                                  -1168 0 042
                                                                  -1164 0 042
                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
                                                                  -1148 0 042
                                                                  -1144 0 042
                                                                  -114 0 042
                                                                  -1136 0 042
                                                                  -1132 0 042
                                                                  -1128 0 042
                                                                  -1124 0 042
                                                                  -112 0 042
                                                                  -1116 0 042
                                                                  -1112 0 042
                                                                  -1108 0 042
                                                                  -1104 0 042
                                                                  -11 0 042
                                                                  -1096 0 042
                                                                  -1092 0 042
                                                                  -1088 0 042
                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
                                                                  -1052 0 042
                                                                  -1048 0 042
                                                                  -1044 0 042
                                                                  -104 0 042
                                                                  -1036 0 042
                                                                  -1032 0 042
                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
                                                                  -976 0 042
                                                                  -972 0 042
                                                                  -968 0 042
                                                                  -964 0 042
                                                                  -96 0 042
                                                                  -956 0 042
                                                                  -952 0 042
                                                                  -948 0 042
                                                                  -944 0 042
                                                                  -94 0 042
                                                                  -936 0 042
                                                                  -932 0 042
                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
                                                                  -54 1 07
                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
                                                                  -516 1 07
                                                                  -512 1 07
                                                                  -508 1 07
                                                                  -504 1 07
                                                                  -5 1 07
                                                                  -496 1 07
                                                                  -492 1 07
                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

3 Copyright 2012 Health Administration Press

icon below to openclose the attachments panel

Ch 6 FMEA TemplateXLT

Example Diagrams from the Text

Mind Mapping

Mind mapping is a structured brainstorming technique Brainstormed ideas are organized on a

ldquomaprdquo and the connections between ideas are made explicit An example (ex63pdf) is attached

to this PDF Click on the icon below to openclose the attachments panel

ex63pdf

Process Maps

A process map or flowchart is a graphical depiction showing inputs outputs and steps in the

process Standard flowchart symbols are shown in a PDF (ex66pdf) attached to this file Click

on the icon below to openclose the attachments panel

ex66pdf

A high-level process map of a clinicrsquos operation (ex64pdf) is attached to this PDF Click on the

icon below to openclose the attachments panel

ex64pdf

4 Copyright 2012 Health Administration Press

Also attached is the same map in more detail (ex65pdf)

ex65pdf

Cross-Functional (Swim Lane) Process Maps

The cross-functional process map or ldquoswim lanerdquo map is a specialized process map that follows

the flow of a process through the various departments of the organization The swim lanes

indicated by the dashed lines between departments show the work being completed by a

particular department or individual in the process Exhibit 67 (attached to this PDF) is an

example of the presurgery holding room for the Veterans Administration hospital

ex67pdf

Service Blueprinting

Service blueprinting is a special form of process mapping (as is value stream mapping see

Chapter 9) Service blueprinting begins with mapping the process from the customerrsquos point of

view Typically a service blueprint is used to identify points where the service might fail to

satisfy the customer and where the system could be redesigned or controls could be added to

reduce or eliminate the possibility of failure An example of a service blueprint (ex68pdf) is

attached to this PDF

ex68pdf

5 Copyright 2012 Health Administration Press

Mathematical (Linear) Programming

Optimization or mathematical programming is a technique used to determine the optimal

allocation of resources in relation to a desired goal For example the resources might be people

money or equipment Out of all possible resource distributions the objective is to find the one

that maximizes or minimizes some numerical quantity such as profit or cost Linear

programming techniques are available in the Microsoft Excel tool ldquoSolverrdquo An example that

uses solver to maximize diagnosis-related group reimbursement is attached to this PDF

Ch 6 DRG LP Examplexls

Decision Trees

Decision analysis is a process for examining and evaluating decisions in a structured manner A

decision tree is a graphical representation of the order of events in a decision process It is used

to evaluate the risks and rewards of choosing a particular course of action An example decision

tree is attached to this PDF

Ch 6 Decision Tree Examplexls

Websites of Interest

Webcasts and Podcasts (Audiocasts)

Root Cause AnalysismdashYou will need to register for this free webcast See also Root Cause

Analysis (RCA)mdashIs Data Collection Really Necessary from the Reliability Center Inc

6 Copyright 2012 Health Administration Press

Software

The authors recommend the following software tools to assist in implementing the tools

discussed in Chapter 6

Inspirationmdashmind mapping software A 30-day free trial version is available

FreeMindmdashfree mind mapping software

Microsoft Visiomdashprocess mapping software A 60-day free trial version is available

PrecisionTreemdashdecision tree software A 15-day free trial version is available

Tools

Many online tools and downloads are also available to execute the techniques discussed in

Chapter 6

Failure Modes and Effects Analysis (FMEA)

Failure Modes and Effects Analysis (FMEA) Toolmdashfrom the Institute for Healthcare

Improvement

Healthcare Failure Mode and Effect Analysis (HFMEAtrade)mdashfrom the Veterans Administration

National Center for Patient Safety

Root Cause Analysis

Cause-and-Effect Diagram (IHI Tool)

Decision-Making Techniquesmdasha list of decision-making tools and techniques

Force Field Analysis

7 Copyright 2012 Health Administration Press

Tutorials

The following tutorials will be of interest to those interested in learning how to use the tools and

techniques addressed in Chapter 6

Microsoft Visio

Microsoft Excel Solver

PrecisionTreemdashfrom Palisade

Linear Programming Graphic Tutorialmdasha Flash tutorial on linear programming

Decision Makingmdashan introduction to decision making with links to other resources

Mind Mapsmdasha brief introduction to mind mapping

Process MappingmdashAn Overviewmdashfrom NHS

Determine the Root Cause 5 Whysmdasha short tutorial

Failure Modes and Effects Analysis (FMEA)mdashan overview from American Society for Quality

Theory of Constraints (TOC)

Quality and Service Improvement Tools from NHS

Demonstrations

The following demonstrations clarify some principles and tools of operations management that

are difficult to understand

Theory of Constraints Demonstrationmdashan animated manufacturing-type demonstration of TOC

See TOC in Operations for a services-type demonstration

Goldrattrsquos Theory of Constraints Online Simulationmdashan interactive simulation (by Levinson

Productivity Systems PC) of the matchstick experiment from The Goal (by Goldratt and

Cox originally published in 1986) illustrating that a balanced line is never truly balanced

Goldrattrsquos Gamemdasha paper and pencil version of Goldrattrsquos matchstick experiment

8 Copyright 2012 Health Administration Press

People

A number of experts developed the tools covered in Chapter 6 including

Buzan Tony

Goldratt Eliyahu M Ishikawa Kaoru more on Ishikawa

Lewin Kurt

Organizations

The following organizations use the tools discussed in Chapter 6

Avraham Y Goldratt Institute

Institute for Healthcare Improvement (IHI)

The Joint Commission

Veterans Administration National Center for Patient Safety (VA NCPS)

Pittsburgh Regional Health Initiative (PRHI)

NHS Institute for Innovation and Improvement (UK National Health Service)

Case Studies

Case studies can be used to explore Chapter 6 topics in more depth

Failure Modes and Effects Analysis (FMEA) Computerized Prescriber Order EntrymdashStaff at

Fairview Southdale Hospital completed FMEA for the CPOE process

Researchers Use TreeAge Pro Healthcare to Evaluate the Cost-Effectiveness of Healthcare

Optionsmdasha study on decision trees

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

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                                                                  OR NurseHolding Room NurseOR Nursing Assistant

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                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

                                                                  Mother Nature13

                                                                  13

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                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
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                                                                  -1348 0 0
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                                                                  -1236 0 0
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                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
                                                                  -1168 0 042
                                                                  -1164 0 042
                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
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                                                                  -114 0 042
                                                                  -1136 0 042
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                                                                  -112 0 042
                                                                  -1116 0 042
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                                                                  -1108 0 042
                                                                  -1104 0 042
                                                                  -11 0 042
                                                                  -1096 0 042
                                                                  -1092 0 042
                                                                  -1088 0 042
                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
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                                                                  -1048 0 042
                                                                  -1044 0 042
                                                                  -104 0 042
                                                                  -1036 0 042
                                                                  -1032 0 042
                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
                                                                  -976 0 042
                                                                  -972 0 042
                                                                  -968 0 042
                                                                  -964 0 042
                                                                  -96 0 042
                                                                  -956 0 042
                                                                  -952 0 042
                                                                  -948 0 042
                                                                  -944 0 042
                                                                  -94 0 042
                                                                  -936 0 042
                                                                  -932 0 042
                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
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                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
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                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
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                                                                  -536 1 07
                                                                  -532 1 07
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                                                                  -524 1 07
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                                                                  -512 1 07
                                                                  -508 1 07
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                                                                  -5 1 07
                                                                  -496 1 07
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                                                                  -488 1 07
                                                                  -484 1 07
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                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
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                                                                  -448 1 07
                                                                  -444 1 07
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                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
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                                                                  -388 1 07
                                                                  -384 1 07
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                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

4 Copyright 2012 Health Administration Press

Also attached is the same map in more detail (ex65pdf)

ex65pdf

Cross-Functional (Swim Lane) Process Maps

The cross-functional process map or ldquoswim lanerdquo map is a specialized process map that follows

the flow of a process through the various departments of the organization The swim lanes

indicated by the dashed lines between departments show the work being completed by a

particular department or individual in the process Exhibit 67 (attached to this PDF) is an

example of the presurgery holding room for the Veterans Administration hospital

ex67pdf

Service Blueprinting

Service blueprinting is a special form of process mapping (as is value stream mapping see

Chapter 9) Service blueprinting begins with mapping the process from the customerrsquos point of

view Typically a service blueprint is used to identify points where the service might fail to

satisfy the customer and where the system could be redesigned or controls could be added to

reduce or eliminate the possibility of failure An example of a service blueprint (ex68pdf) is

attached to this PDF

ex68pdf

5 Copyright 2012 Health Administration Press

Mathematical (Linear) Programming

Optimization or mathematical programming is a technique used to determine the optimal

allocation of resources in relation to a desired goal For example the resources might be people

money or equipment Out of all possible resource distributions the objective is to find the one

that maximizes or minimizes some numerical quantity such as profit or cost Linear

programming techniques are available in the Microsoft Excel tool ldquoSolverrdquo An example that

uses solver to maximize diagnosis-related group reimbursement is attached to this PDF

Ch 6 DRG LP Examplexls

Decision Trees

Decision analysis is a process for examining and evaluating decisions in a structured manner A

decision tree is a graphical representation of the order of events in a decision process It is used

to evaluate the risks and rewards of choosing a particular course of action An example decision

tree is attached to this PDF

Ch 6 Decision Tree Examplexls

Websites of Interest

Webcasts and Podcasts (Audiocasts)

Root Cause AnalysismdashYou will need to register for this free webcast See also Root Cause

Analysis (RCA)mdashIs Data Collection Really Necessary from the Reliability Center Inc

6 Copyright 2012 Health Administration Press

Software

The authors recommend the following software tools to assist in implementing the tools

discussed in Chapter 6

Inspirationmdashmind mapping software A 30-day free trial version is available

FreeMindmdashfree mind mapping software

Microsoft Visiomdashprocess mapping software A 60-day free trial version is available

PrecisionTreemdashdecision tree software A 15-day free trial version is available

Tools

Many online tools and downloads are also available to execute the techniques discussed in

Chapter 6

Failure Modes and Effects Analysis (FMEA)

Failure Modes and Effects Analysis (FMEA) Toolmdashfrom the Institute for Healthcare

Improvement

Healthcare Failure Mode and Effect Analysis (HFMEAtrade)mdashfrom the Veterans Administration

National Center for Patient Safety

Root Cause Analysis

Cause-and-Effect Diagram (IHI Tool)

Decision-Making Techniquesmdasha list of decision-making tools and techniques

Force Field Analysis

7 Copyright 2012 Health Administration Press

Tutorials

The following tutorials will be of interest to those interested in learning how to use the tools and

techniques addressed in Chapter 6

Microsoft Visio

Microsoft Excel Solver

PrecisionTreemdashfrom Palisade

Linear Programming Graphic Tutorialmdasha Flash tutorial on linear programming

Decision Makingmdashan introduction to decision making with links to other resources

Mind Mapsmdasha brief introduction to mind mapping

Process MappingmdashAn Overviewmdashfrom NHS

Determine the Root Cause 5 Whysmdasha short tutorial

Failure Modes and Effects Analysis (FMEA)mdashan overview from American Society for Quality

Theory of Constraints (TOC)

Quality and Service Improvement Tools from NHS

Demonstrations

The following demonstrations clarify some principles and tools of operations management that

are difficult to understand

Theory of Constraints Demonstrationmdashan animated manufacturing-type demonstration of TOC

See TOC in Operations for a services-type demonstration

Goldrattrsquos Theory of Constraints Online Simulationmdashan interactive simulation (by Levinson

Productivity Systems PC) of the matchstick experiment from The Goal (by Goldratt and

Cox originally published in 1986) illustrating that a balanced line is never truly balanced

Goldrattrsquos Gamemdasha paper and pencil version of Goldrattrsquos matchstick experiment

8 Copyright 2012 Health Administration Press

People

A number of experts developed the tools covered in Chapter 6 including

Buzan Tony

Goldratt Eliyahu M Ishikawa Kaoru more on Ishikawa

Lewin Kurt

Organizations

The following organizations use the tools discussed in Chapter 6

Avraham Y Goldratt Institute

Institute for Healthcare Improvement (IHI)

The Joint Commission

Veterans Administration National Center for Patient Safety (VA NCPS)

Pittsburgh Regional Health Initiative (PRHI)

NHS Institute for Innovation and Improvement (UK National Health Service)

Case Studies

Case studies can be used to explore Chapter 6 topics in more depth

Failure Modes and Effects Analysis (FMEA) Computerized Prescriber Order EntrymdashStaff at

Fairview Southdale Hospital completed FMEA for the CPOE process

Researchers Use TreeAge Pro Healthcare to Evaluate the Cost-Effectiveness of Healthcare

Optionsmdasha study on decision trees

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

                                                                  Det

                                                                  aile

                                                                  d P

                                                                  roce

                                                                  ss M

                                                                  ap o

                                                                  f Hol

                                                                  ding

                                                                  Roo

                                                                  m (

                                                                  part

                                                                  II)

                                                                  OR

                                                                  NA

                                                                  retu

                                                                  rns

                                                                  to c

                                                                  ontr

                                                                  ol d

                                                                  esk

                                                                  to re

                                                                  trie

                                                                  ve a

                                                                  noth

                                                                  er s

                                                                  lip a

                                                                  nd p

                                                                  atie

                                                                  nt

                                                                  Yes

                                                                  No

                                                                  Ret

                                                                  riev

                                                                  e IV

                                                                  tubi

                                                                  ng

                                                                  from

                                                                  SP

                                                                  D c

                                                                  art

                                                                  Is IV

                                                                  tubi

                                                                  ngav

                                                                  aila

                                                                  ble

                                                                  onth

                                                                  e ca

                                                                  rt

                                                                  Clea

                                                                  n to

                                                                  p of

                                                                  IV c

                                                                  art

                                                                  Was

                                                                  the

                                                                  cart

                                                                  re

                                                                  stoc

                                                                  ked

                                                                  by

                                                                  phar

                                                                  mac

                                                                  y w

                                                                  ith

                                                                  salin

                                                                  e an

                                                                  d he

                                                                  pari

                                                                  n sy

                                                                  ring

                                                                  es

                                                                  Mul

                                                                  tipl

                                                                  e IV

                                                                  bag

                                                                  sar

                                                                  e op

                                                                  ened

                                                                  and

                                                                  spik

                                                                  ed w

                                                                  ith

                                                                  IVtu

                                                                  bing

                                                                  SPD

                                                                  is c

                                                                  alle

                                                                  dto

                                                                  rest

                                                                  ock

                                                                  Oth

                                                                  er it

                                                                  ems

                                                                  in IV

                                                                  car

                                                                  t are

                                                                  re

                                                                  stoc

                                                                  ked

                                                                  by a

                                                                  nest

                                                                  hesi

                                                                  a te

                                                                  chni

                                                                  cian

                                                                  (see

                                                                  item

                                                                  und

                                                                  er

                                                                  anes

                                                                  thes

                                                                  ia h

                                                                  eadi

                                                                  ng in

                                                                  ho

                                                                  ldin

                                                                  g ro

                                                                  om)

                                                                  Syri

                                                                  nges

                                                                  retr

                                                                  ieve

                                                                  d fr

                                                                  om

                                                                  Pixi

                                                                  s an

                                                                  d ca

                                                                  rt re

                                                                  stoc

                                                                  ked

                                                                  OR NurseHolding Room NurseOR Nursing Assistant

                                                                  Yes

                                                                  No

                                                                  Yes

                                                                  No

                                                                  Is p

                                                                  atie

                                                                  nt

                                                                  read

                                                                  y fo

                                                                  r tr

                                                                  ansp

                                                                  ort

                                                                  Ass

                                                                  ists

                                                                  pa

                                                                  tien

                                                                  t on

                                                                  to th

                                                                  e lit

                                                                  ter o

                                                                  r w

                                                                  heel

                                                                  chai

                                                                  r

                                                                  Is th

                                                                  e pa

                                                                  tien

                                                                  t sc

                                                                  hedu

                                                                  led

                                                                  for

                                                                  open

                                                                  -hea

                                                                  rt

                                                                  surg

                                                                  ery

                                                                  OR

                                                                  NA

                                                                  ver

                                                                  ifies

                                                                  the

                                                                  pati

                                                                  entrsquo

                                                                  s na

                                                                  me

                                                                  and

                                                                  SSN

                                                                  wit

                                                                  h sl

                                                                  ip

                                                                  Oth

                                                                  er s

                                                                  urge

                                                                  ry p

                                                                  atie

                                                                  nts

                                                                  are

                                                                  shav

                                                                  edp

                                                                  repp

                                                                  ed

                                                                  in th

                                                                  e O

                                                                  R

                                                                  Pati

                                                                  ents

                                                                  is s

                                                                  have

                                                                  d by

                                                                  O

                                                                  R N

                                                                  A b

                                                                  efor

                                                                  e tr

                                                                  ansp

                                                                  ort

                                                                  Wai

                                                                  ts fo

                                                                  r pat

                                                                  ient

                                                                  Wha

                                                                  t det

                                                                  erm

                                                                  ines

                                                                  ho

                                                                  w lo

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                                                                  ort

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                                                                  bit 6

                                                                  7

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                                                                  Map

                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

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                                                                  Mother Nature13

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                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
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                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
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                                                                  -828 0 042
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                                                                  -816 0 042
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                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
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                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
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                                                                  -76 0 07
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                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
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                                                                  -672 1 07
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                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

5 Copyright 2012 Health Administration Press

Mathematical (Linear) Programming

Optimization or mathematical programming is a technique used to determine the optimal

allocation of resources in relation to a desired goal For example the resources might be people

money or equipment Out of all possible resource distributions the objective is to find the one

that maximizes or minimizes some numerical quantity such as profit or cost Linear

programming techniques are available in the Microsoft Excel tool ldquoSolverrdquo An example that

uses solver to maximize diagnosis-related group reimbursement is attached to this PDF

Ch 6 DRG LP Examplexls

Decision Trees

Decision analysis is a process for examining and evaluating decisions in a structured manner A

decision tree is a graphical representation of the order of events in a decision process It is used

to evaluate the risks and rewards of choosing a particular course of action An example decision

tree is attached to this PDF

Ch 6 Decision Tree Examplexls

Websites of Interest

Webcasts and Podcasts (Audiocasts)

Root Cause AnalysismdashYou will need to register for this free webcast See also Root Cause

Analysis (RCA)mdashIs Data Collection Really Necessary from the Reliability Center Inc

6 Copyright 2012 Health Administration Press

Software

The authors recommend the following software tools to assist in implementing the tools

discussed in Chapter 6

Inspirationmdashmind mapping software A 30-day free trial version is available

FreeMindmdashfree mind mapping software

Microsoft Visiomdashprocess mapping software A 60-day free trial version is available

PrecisionTreemdashdecision tree software A 15-day free trial version is available

Tools

Many online tools and downloads are also available to execute the techniques discussed in

Chapter 6

Failure Modes and Effects Analysis (FMEA)

Failure Modes and Effects Analysis (FMEA) Toolmdashfrom the Institute for Healthcare

Improvement

Healthcare Failure Mode and Effect Analysis (HFMEAtrade)mdashfrom the Veterans Administration

National Center for Patient Safety

Root Cause Analysis

Cause-and-Effect Diagram (IHI Tool)

Decision-Making Techniquesmdasha list of decision-making tools and techniques

Force Field Analysis

7 Copyright 2012 Health Administration Press

Tutorials

The following tutorials will be of interest to those interested in learning how to use the tools and

techniques addressed in Chapter 6

Microsoft Visio

Microsoft Excel Solver

PrecisionTreemdashfrom Palisade

Linear Programming Graphic Tutorialmdasha Flash tutorial on linear programming

Decision Makingmdashan introduction to decision making with links to other resources

Mind Mapsmdasha brief introduction to mind mapping

Process MappingmdashAn Overviewmdashfrom NHS

Determine the Root Cause 5 Whysmdasha short tutorial

Failure Modes and Effects Analysis (FMEA)mdashan overview from American Society for Quality

Theory of Constraints (TOC)

Quality and Service Improvement Tools from NHS

Demonstrations

The following demonstrations clarify some principles and tools of operations management that

are difficult to understand

Theory of Constraints Demonstrationmdashan animated manufacturing-type demonstration of TOC

See TOC in Operations for a services-type demonstration

Goldrattrsquos Theory of Constraints Online Simulationmdashan interactive simulation (by Levinson

Productivity Systems PC) of the matchstick experiment from The Goal (by Goldratt and

Cox originally published in 1986) illustrating that a balanced line is never truly balanced

Goldrattrsquos Gamemdasha paper and pencil version of Goldrattrsquos matchstick experiment

8 Copyright 2012 Health Administration Press

People

A number of experts developed the tools covered in Chapter 6 including

Buzan Tony

Goldratt Eliyahu M Ishikawa Kaoru more on Ishikawa

Lewin Kurt

Organizations

The following organizations use the tools discussed in Chapter 6

Avraham Y Goldratt Institute

Institute for Healthcare Improvement (IHI)

The Joint Commission

Veterans Administration National Center for Patient Safety (VA NCPS)

Pittsburgh Regional Health Initiative (PRHI)

NHS Institute for Innovation and Improvement (UK National Health Service)

Case Studies

Case studies can be used to explore Chapter 6 topics in more depth

Failure Modes and Effects Analysis (FMEA) Computerized Prescriber Order EntrymdashStaff at

Fairview Southdale Hospital completed FMEA for the CPOE process

Researchers Use TreeAge Pro Healthcare to Evaluate the Cost-Effectiveness of Healthcare

Optionsmdasha study on decision trees

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

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                                                                  OR NurseHolding Room NurseOR Nursing Assistant

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                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

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                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
                                                                  -1168 0 042
                                                                  -1164 0 042
                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
                                                                  -1148 0 042
                                                                  -1144 0 042
                                                                  -114 0 042
                                                                  -1136 0 042
                                                                  -1132 0 042
                                                                  -1128 0 042
                                                                  -1124 0 042
                                                                  -112 0 042
                                                                  -1116 0 042
                                                                  -1112 0 042
                                                                  -1108 0 042
                                                                  -1104 0 042
                                                                  -11 0 042
                                                                  -1096 0 042
                                                                  -1092 0 042
                                                                  -1088 0 042
                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
                                                                  -1052 0 042
                                                                  -1048 0 042
                                                                  -1044 0 042
                                                                  -104 0 042
                                                                  -1036 0 042
                                                                  -1032 0 042
                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
                                                                  -976 0 042
                                                                  -972 0 042
                                                                  -968 0 042
                                                                  -964 0 042
                                                                  -96 0 042
                                                                  -956 0 042
                                                                  -952 0 042
                                                                  -948 0 042
                                                                  -944 0 042
                                                                  -94 0 042
                                                                  -936 0 042
                                                                  -932 0 042
                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
                                                                  -54 1 07
                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
                                                                  -516 1 07
                                                                  -512 1 07
                                                                  -508 1 07
                                                                  -504 1 07
                                                                  -5 1 07
                                                                  -496 1 07
                                                                  -492 1 07
                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

6 Copyright 2012 Health Administration Press

Software

The authors recommend the following software tools to assist in implementing the tools

discussed in Chapter 6

Inspirationmdashmind mapping software A 30-day free trial version is available

FreeMindmdashfree mind mapping software

Microsoft Visiomdashprocess mapping software A 60-day free trial version is available

PrecisionTreemdashdecision tree software A 15-day free trial version is available

Tools

Many online tools and downloads are also available to execute the techniques discussed in

Chapter 6

Failure Modes and Effects Analysis (FMEA)

Failure Modes and Effects Analysis (FMEA) Toolmdashfrom the Institute for Healthcare

Improvement

Healthcare Failure Mode and Effect Analysis (HFMEAtrade)mdashfrom the Veterans Administration

National Center for Patient Safety

Root Cause Analysis

Cause-and-Effect Diagram (IHI Tool)

Decision-Making Techniquesmdasha list of decision-making tools and techniques

Force Field Analysis

7 Copyright 2012 Health Administration Press

Tutorials

The following tutorials will be of interest to those interested in learning how to use the tools and

techniques addressed in Chapter 6

Microsoft Visio

Microsoft Excel Solver

PrecisionTreemdashfrom Palisade

Linear Programming Graphic Tutorialmdasha Flash tutorial on linear programming

Decision Makingmdashan introduction to decision making with links to other resources

Mind Mapsmdasha brief introduction to mind mapping

Process MappingmdashAn Overviewmdashfrom NHS

Determine the Root Cause 5 Whysmdasha short tutorial

Failure Modes and Effects Analysis (FMEA)mdashan overview from American Society for Quality

Theory of Constraints (TOC)

Quality and Service Improvement Tools from NHS

Demonstrations

The following demonstrations clarify some principles and tools of operations management that

are difficult to understand

Theory of Constraints Demonstrationmdashan animated manufacturing-type demonstration of TOC

See TOC in Operations for a services-type demonstration

Goldrattrsquos Theory of Constraints Online Simulationmdashan interactive simulation (by Levinson

Productivity Systems PC) of the matchstick experiment from The Goal (by Goldratt and

Cox originally published in 1986) illustrating that a balanced line is never truly balanced

Goldrattrsquos Gamemdasha paper and pencil version of Goldrattrsquos matchstick experiment

8 Copyright 2012 Health Administration Press

People

A number of experts developed the tools covered in Chapter 6 including

Buzan Tony

Goldratt Eliyahu M Ishikawa Kaoru more on Ishikawa

Lewin Kurt

Organizations

The following organizations use the tools discussed in Chapter 6

Avraham Y Goldratt Institute

Institute for Healthcare Improvement (IHI)

The Joint Commission

Veterans Administration National Center for Patient Safety (VA NCPS)

Pittsburgh Regional Health Initiative (PRHI)

NHS Institute for Innovation and Improvement (UK National Health Service)

Case Studies

Case studies can be used to explore Chapter 6 topics in more depth

Failure Modes and Effects Analysis (FMEA) Computerized Prescriber Order EntrymdashStaff at

Fairview Southdale Hospital completed FMEA for the CPOE process

Researchers Use TreeAge Pro Healthcare to Evaluate the Cost-Effectiveness of Healthcare

Optionsmdasha study on decision trees

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

                                                                  Det

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                                                                  d P

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                                                                  OR NurseHolding Room NurseOR Nursing Assistant

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                                                                  Is p

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                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

                                                                  Mother Nature13

                                                                  13

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                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
                                                                  -1168 0 042
                                                                  -1164 0 042
                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
                                                                  -1148 0 042
                                                                  -1144 0 042
                                                                  -114 0 042
                                                                  -1136 0 042
                                                                  -1132 0 042
                                                                  -1128 0 042
                                                                  -1124 0 042
                                                                  -112 0 042
                                                                  -1116 0 042
                                                                  -1112 0 042
                                                                  -1108 0 042
                                                                  -1104 0 042
                                                                  -11 0 042
                                                                  -1096 0 042
                                                                  -1092 0 042
                                                                  -1088 0 042
                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
                                                                  -1052 0 042
                                                                  -1048 0 042
                                                                  -1044 0 042
                                                                  -104 0 042
                                                                  -1036 0 042
                                                                  -1032 0 042
                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
                                                                  -976 0 042
                                                                  -972 0 042
                                                                  -968 0 042
                                                                  -964 0 042
                                                                  -96 0 042
                                                                  -956 0 042
                                                                  -952 0 042
                                                                  -948 0 042
                                                                  -944 0 042
                                                                  -94 0 042
                                                                  -936 0 042
                                                                  -932 0 042
                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
                                                                  -54 1 07
                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
                                                                  -516 1 07
                                                                  -512 1 07
                                                                  -508 1 07
                                                                  -504 1 07
                                                                  -5 1 07
                                                                  -496 1 07
                                                                  -492 1 07
                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

7 Copyright 2012 Health Administration Press

Tutorials

The following tutorials will be of interest to those interested in learning how to use the tools and

techniques addressed in Chapter 6

Microsoft Visio

Microsoft Excel Solver

PrecisionTreemdashfrom Palisade

Linear Programming Graphic Tutorialmdasha Flash tutorial on linear programming

Decision Makingmdashan introduction to decision making with links to other resources

Mind Mapsmdasha brief introduction to mind mapping

Process MappingmdashAn Overviewmdashfrom NHS

Determine the Root Cause 5 Whysmdasha short tutorial

Failure Modes and Effects Analysis (FMEA)mdashan overview from American Society for Quality

Theory of Constraints (TOC)

Quality and Service Improvement Tools from NHS

Demonstrations

The following demonstrations clarify some principles and tools of operations management that

are difficult to understand

Theory of Constraints Demonstrationmdashan animated manufacturing-type demonstration of TOC

See TOC in Operations for a services-type demonstration

Goldrattrsquos Theory of Constraints Online Simulationmdashan interactive simulation (by Levinson

Productivity Systems PC) of the matchstick experiment from The Goal (by Goldratt and

Cox originally published in 1986) illustrating that a balanced line is never truly balanced

Goldrattrsquos Gamemdasha paper and pencil version of Goldrattrsquos matchstick experiment

8 Copyright 2012 Health Administration Press

People

A number of experts developed the tools covered in Chapter 6 including

Buzan Tony

Goldratt Eliyahu M Ishikawa Kaoru more on Ishikawa

Lewin Kurt

Organizations

The following organizations use the tools discussed in Chapter 6

Avraham Y Goldratt Institute

Institute for Healthcare Improvement (IHI)

The Joint Commission

Veterans Administration National Center for Patient Safety (VA NCPS)

Pittsburgh Regional Health Initiative (PRHI)

NHS Institute for Innovation and Improvement (UK National Health Service)

Case Studies

Case studies can be used to explore Chapter 6 topics in more depth

Failure Modes and Effects Analysis (FMEA) Computerized Prescriber Order EntrymdashStaff at

Fairview Southdale Hospital completed FMEA for the CPOE process

Researchers Use TreeAge Pro Healthcare to Evaluate the Cost-Effectiveness of Healthcare

Optionsmdasha study on decision trees

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

                                                                  Det

                                                                  aile

                                                                  d P

                                                                  roce

                                                                  ss M

                                                                  ap o

                                                                  f Hol

                                                                  ding

                                                                  Roo

                                                                  m (

                                                                  part

                                                                  II)

                                                                  OR

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                                                                  rns

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                                                                  ontr

                                                                  ol d

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                                                                  lip a

                                                                  nd p

                                                                  atie

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                                                                  tubi

                                                                  ng

                                                                  from

                                                                  SP

                                                                  D c

                                                                  art

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                                                                  ith

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                                                                  car

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                                                                  nest

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                                                                  (see

                                                                  item

                                                                  und

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                                                                  anes

                                                                  thes

                                                                  ia h

                                                                  eadi

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                                                                  ho

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                                                                  d fr

                                                                  om

                                                                  Pixi

                                                                  s an

                                                                  d ca

                                                                  rt re

                                                                  stoc

                                                                  ked

                                                                  OR NurseHolding Room NurseOR Nursing Assistant

                                                                  Yes

                                                                  No

                                                                  Yes

                                                                  No

                                                                  Is p

                                                                  atie

                                                                  nt

                                                                  read

                                                                  y fo

                                                                  r tr

                                                                  ansp

                                                                  ort

                                                                  Ass

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                                                                  Is th

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                                                                  hedu

                                                                  led

                                                                  for

                                                                  open

                                                                  -hea

                                                                  rt

                                                                  surg

                                                                  ery

                                                                  OR

                                                                  NA

                                                                  ver

                                                                  ifies

                                                                  the

                                                                  pati

                                                                  entrsquo

                                                                  s na

                                                                  me

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                                                                  is s

                                                                  have

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                                                                  O

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                                                                  wai

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                                                                  ansp

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                                                                  bit 6

                                                                  7

                                                                  Sw

                                                                  im L

                                                                  ane

                                                                  Proc

                                                                  ess

                                                                  Map

                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Mother Nature13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
                                                                  -1168 0 042
                                                                  -1164 0 042
                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
                                                                  -1148 0 042
                                                                  -1144 0 042
                                                                  -114 0 042
                                                                  -1136 0 042
                                                                  -1132 0 042
                                                                  -1128 0 042
                                                                  -1124 0 042
                                                                  -112 0 042
                                                                  -1116 0 042
                                                                  -1112 0 042
                                                                  -1108 0 042
                                                                  -1104 0 042
                                                                  -11 0 042
                                                                  -1096 0 042
                                                                  -1092 0 042
                                                                  -1088 0 042
                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
                                                                  -1052 0 042
                                                                  -1048 0 042
                                                                  -1044 0 042
                                                                  -104 0 042
                                                                  -1036 0 042
                                                                  -1032 0 042
                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
                                                                  -976 0 042
                                                                  -972 0 042
                                                                  -968 0 042
                                                                  -964 0 042
                                                                  -96 0 042
                                                                  -956 0 042
                                                                  -952 0 042
                                                                  -948 0 042
                                                                  -944 0 042
                                                                  -94 0 042
                                                                  -936 0 042
                                                                  -932 0 042
                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
                                                                  -54 1 07
                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
                                                                  -516 1 07
                                                                  -512 1 07
                                                                  -508 1 07
                                                                  -504 1 07
                                                                  -5 1 07
                                                                  -496 1 07
                                                                  -492 1 07
                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

8 Copyright 2012 Health Administration Press

People

A number of experts developed the tools covered in Chapter 6 including

Buzan Tony

Goldratt Eliyahu M Ishikawa Kaoru more on Ishikawa

Lewin Kurt

Organizations

The following organizations use the tools discussed in Chapter 6

Avraham Y Goldratt Institute

Institute for Healthcare Improvement (IHI)

The Joint Commission

Veterans Administration National Center for Patient Safety (VA NCPS)

Pittsburgh Regional Health Initiative (PRHI)

NHS Institute for Innovation and Improvement (UK National Health Service)

Case Studies

Case studies can be used to explore Chapter 6 topics in more depth

Failure Modes and Effects Analysis (FMEA) Computerized Prescriber Order EntrymdashStaff at

Fairview Southdale Hospital completed FMEA for the CPOE process

Researchers Use TreeAge Pro Healthcare to Evaluate the Cost-Effectiveness of Healthcare

Optionsmdasha study on decision trees

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

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                                                                  OR NurseHolding Room NurseOR Nursing Assistant

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                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
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                                                                  -1348 0 0
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                                                                  -1236 0 0
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                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
                                                                  -1168 0 042
                                                                  -1164 0 042
                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
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                                                                  -114 0 042
                                                                  -1136 0 042
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                                                                  -112 0 042
                                                                  -1116 0 042
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                                                                  -1108 0 042
                                                                  -1104 0 042
                                                                  -11 0 042
                                                                  -1096 0 042
                                                                  -1092 0 042
                                                                  -1088 0 042
                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
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                                                                  -1048 0 042
                                                                  -1044 0 042
                                                                  -104 0 042
                                                                  -1036 0 042
                                                                  -1032 0 042
                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
                                                                  -976 0 042
                                                                  -972 0 042
                                                                  -968 0 042
                                                                  -964 0 042
                                                                  -96 0 042
                                                                  -956 0 042
                                                                  -952 0 042
                                                                  -948 0 042
                                                                  -944 0 042
                                                                  -94 0 042
                                                                  -936 0 042
                                                                  -932 0 042
                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
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                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
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                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
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                                                                  -536 1 07
                                                                  -532 1 07
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                                                                  -524 1 07
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                                                                  -512 1 07
                                                                  -508 1 07
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                                                                  -5 1 07
                                                                  -496 1 07
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                                                                  -488 1 07
                                                                  -484 1 07
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                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
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                                                                  -448 1 07
                                                                  -444 1 07
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                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
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                                                                  -388 1 07
                                                                  -384 1 07
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                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

9 Copyright 2012 Health Administration Press

Additional References and Readings

Buzan T 1991 Use Both Sides of Your Brain New York Plume

Buzan T and B Buzan 1996 The Mind Map Book How to Use Radiant Thinking to Maximize

Your Brains Untapped Potential

Detsky A S G M Naglie M D Krahn D M Naimark and D A Redelmeier 1997 ldquoPrimer

on Medical Decision Analysis Part 1 Part 2 Part 3 Part 4 Part 5rdquo Medical Decision

Making 17 (2) 123ndash59

Goldratt E M and J Cox 2004 The Goal A Process of Ongoing Improvement Third Revised

Edition New York North River Press

Ishikawa K 1991 What Is Total Quality Control Trans D J Lu Englewood Cliffs NJ

Prentice-Hall

Kassean H K and Z B Jagoo 2005 ldquoManaging Change in the Nursing Handover from

Traditional to Bedside HandovermdashA Case Study from Mauritiusrdquo BMC Nursing 4 (1)

Lewin K 1951 Field Theory in Social Science Selected Theoretical Papers New York

Harper

Reid S 2000 ldquoFocusing on Ophthalmology Waiting Lists Using the Theory of Constraintsrsquo

Methodology to Increase Improve Services to Patientsrdquo ImpAct 6 (MarchApril)

Russo J E and P J H Schoemaker 1990 Decision Traps The Ten Barriers to Brilliant

Decision-Making and How to Overcome Them New York Simon amp Schuster Inc

Shostack G L 1984 ldquoDesigning Services That Deliverrdquo Harvard Business Review 62 (1) 133ndash

39

Wolstenholme E 1999 ldquoA Patient Flow Perspective of UK Health Services Exploring the Care

for New Intermediate Care Initiativesrdquo System Dynamics Review 15 (3) 253ndash71

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

                                                                  Det

                                                                  aile

                                                                  d P

                                                                  roce

                                                                  ss M

                                                                  ap o

                                                                  f Hol

                                                                  ding

                                                                  Roo

                                                                  m (

                                                                  part

                                                                  II)

                                                                  OR

                                                                  NA

                                                                  retu

                                                                  rns

                                                                  to c

                                                                  ontr

                                                                  ol d

                                                                  esk

                                                                  to re

                                                                  trie

                                                                  ve a

                                                                  noth

                                                                  er s

                                                                  lip a

                                                                  nd p

                                                                  atie

                                                                  nt

                                                                  Yes

                                                                  No

                                                                  Ret

                                                                  riev

                                                                  e IV

                                                                  tubi

                                                                  ng

                                                                  from

                                                                  SP

                                                                  D c

                                                                  art

                                                                  Is IV

                                                                  tubi

                                                                  ngav

                                                                  aila

                                                                  ble

                                                                  onth

                                                                  e ca

                                                                  rt

                                                                  Clea

                                                                  n to

                                                                  p of

                                                                  IV c

                                                                  art

                                                                  Was

                                                                  the

                                                                  cart

                                                                  re

                                                                  stoc

                                                                  ked

                                                                  by

                                                                  phar

                                                                  mac

                                                                  y w

                                                                  ith

                                                                  salin

                                                                  e an

                                                                  d he

                                                                  pari

                                                                  n sy

                                                                  ring

                                                                  es

                                                                  Mul

                                                                  tipl

                                                                  e IV

                                                                  bag

                                                                  sar

                                                                  e op

                                                                  ened

                                                                  and

                                                                  spik

                                                                  ed w

                                                                  ith

                                                                  IVtu

                                                                  bing

                                                                  SPD

                                                                  is c

                                                                  alle

                                                                  dto

                                                                  rest

                                                                  ock

                                                                  Oth

                                                                  er it

                                                                  ems

                                                                  in IV

                                                                  car

                                                                  t are

                                                                  re

                                                                  stoc

                                                                  ked

                                                                  by a

                                                                  nest

                                                                  hesi

                                                                  a te

                                                                  chni

                                                                  cian

                                                                  (see

                                                                  item

                                                                  und

                                                                  er

                                                                  anes

                                                                  thes

                                                                  ia h

                                                                  eadi

                                                                  ng in

                                                                  ho

                                                                  ldin

                                                                  g ro

                                                                  om)

                                                                  Syri

                                                                  nges

                                                                  retr

                                                                  ieve

                                                                  d fr

                                                                  om

                                                                  Pixi

                                                                  s an

                                                                  d ca

                                                                  rt re

                                                                  stoc

                                                                  ked

                                                                  OR NurseHolding Room NurseOR Nursing Assistant

                                                                  Yes

                                                                  No

                                                                  Yes

                                                                  No

                                                                  Is p

                                                                  atie

                                                                  nt

                                                                  read

                                                                  y fo

                                                                  r tr

                                                                  ansp

                                                                  ort

                                                                  Ass

                                                                  ists

                                                                  pa

                                                                  tien

                                                                  t on

                                                                  to th

                                                                  e lit

                                                                  ter o

                                                                  r w

                                                                  heel

                                                                  chai

                                                                  r

                                                                  Is th

                                                                  e pa

                                                                  tien

                                                                  t sc

                                                                  hedu

                                                                  led

                                                                  for

                                                                  open

                                                                  -hea

                                                                  rt

                                                                  surg

                                                                  ery

                                                                  OR

                                                                  NA

                                                                  ver

                                                                  ifies

                                                                  the

                                                                  pati

                                                                  entrsquo

                                                                  s na

                                                                  me

                                                                  and

                                                                  SSN

                                                                  wit

                                                                  h sl

                                                                  ip

                                                                  Oth

                                                                  er s

                                                                  urge

                                                                  ry p

                                                                  atie

                                                                  nts

                                                                  are

                                                                  shav

                                                                  edp

                                                                  repp

                                                                  ed

                                                                  in th

                                                                  e O

                                                                  R

                                                                  Pati

                                                                  ents

                                                                  is s

                                                                  have

                                                                  d by

                                                                  O

                                                                  R N

                                                                  A b

                                                                  efor

                                                                  e tr

                                                                  ansp

                                                                  ort

                                                                  Wai

                                                                  ts fo

                                                                  r pat

                                                                  ient

                                                                  Wha

                                                                  t det

                                                                  erm

                                                                  ines

                                                                  ho

                                                                  w lo

                                                                  ng th

                                                                  e N

                                                                  A

                                                                  wai

                                                                  ts fo

                                                                  r the

                                                                  pat

                                                                  ient

                                                                  OR

                                                                  NA

                                                                  wai

                                                                  ts fo

                                                                  r pa

                                                                  tien

                                                                  t to

                                                                  be re

                                                                  ady

                                                                  to tr

                                                                  ansp

                                                                  ort

                                                                  Exhi

                                                                  bit 6

                                                                  7

                                                                  Sw

                                                                  im L

                                                                  ane

                                                                  Proc

                                                                  ess

                                                                  Map

                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Mother Nature13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
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                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
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                                                                  -1308 0 0
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                                                                  -13 0 0
                                                                  -1296 0 0
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                                                                  -1248 0 0
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                                                                  -1236 0 0
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                                                                  -122 0 0
                                                                  -1216 0 0
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                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
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                                                                  -118 0 042
                                                                  -1176 0 042
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                                                                  -916 0 042
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                                                                  -9 0 042
                                                                  -896 0 042
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                                                                  -884 0 042
                                                                  -88 0 042
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                                                                  -86 0 042
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                                                                  -848 0 042
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                                                                  -828 0 042
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                                                                  -816 0 042
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                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
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                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
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                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
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                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
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                                                                  -552 1 07
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                                                                  -476 1 07
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                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
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                                                                  -348 1 07
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                                                                  -336 1 07
                                                                  -332 1 07
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                                                                  -32 1 07
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                                                                  -312 1 07
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                                                                  -3 1 07
                                                                  -296 1 07
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                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
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                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

10 Copyright 2012 Health Administration Press

Womack D and S Flowers 1999 ldquoImproving System Performance A Case Study in the

Application of the Theory of Constraintsrdquo Journal of Healthcare Management 44 (5) 397ndash

405

Wysocki B Jr 2004 ldquoTo Fix Health Care Hospitals Take Tips from Factory Floorrdquo The Wall

Street Journal April 9 Section A 1ndash5

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

                                                                  Det

                                                                  aile

                                                                  d P

                                                                  roce

                                                                  ss M

                                                                  ap o

                                                                  f Hol

                                                                  ding

                                                                  Roo

                                                                  m (

                                                                  part

                                                                  II)

                                                                  OR

                                                                  NA

                                                                  retu

                                                                  rns

                                                                  to c

                                                                  ontr

                                                                  ol d

                                                                  esk

                                                                  to re

                                                                  trie

                                                                  ve a

                                                                  noth

                                                                  er s

                                                                  lip a

                                                                  nd p

                                                                  atie

                                                                  nt

                                                                  Yes

                                                                  No

                                                                  Ret

                                                                  riev

                                                                  e IV

                                                                  tubi

                                                                  ng

                                                                  from

                                                                  SP

                                                                  D c

                                                                  art

                                                                  Is IV

                                                                  tubi

                                                                  ngav

                                                                  aila

                                                                  ble

                                                                  onth

                                                                  e ca

                                                                  rt

                                                                  Clea

                                                                  n to

                                                                  p of

                                                                  IV c

                                                                  art

                                                                  Was

                                                                  the

                                                                  cart

                                                                  re

                                                                  stoc

                                                                  ked

                                                                  by

                                                                  phar

                                                                  mac

                                                                  y w

                                                                  ith

                                                                  salin

                                                                  e an

                                                                  d he

                                                                  pari

                                                                  n sy

                                                                  ring

                                                                  es

                                                                  Mul

                                                                  tipl

                                                                  e IV

                                                                  bag

                                                                  sar

                                                                  e op

                                                                  ened

                                                                  and

                                                                  spik

                                                                  ed w

                                                                  ith

                                                                  IVtu

                                                                  bing

                                                                  SPD

                                                                  is c

                                                                  alle

                                                                  dto

                                                                  rest

                                                                  ock

                                                                  Oth

                                                                  er it

                                                                  ems

                                                                  in IV

                                                                  car

                                                                  t are

                                                                  re

                                                                  stoc

                                                                  ked

                                                                  by a

                                                                  nest

                                                                  hesi

                                                                  a te

                                                                  chni

                                                                  cian

                                                                  (see

                                                                  item

                                                                  und

                                                                  er

                                                                  anes

                                                                  thes

                                                                  ia h

                                                                  eadi

                                                                  ng in

                                                                  ho

                                                                  ldin

                                                                  g ro

                                                                  om)

                                                                  Syri

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                                                                  ieve

                                                                  d fr

                                                                  om

                                                                  Pixi

                                                                  s an

                                                                  d ca

                                                                  rt re

                                                                  stoc

                                                                  ked

                                                                  OR NurseHolding Room NurseOR Nursing Assistant

                                                                  Yes

                                                                  No

                                                                  Yes

                                                                  No

                                                                  Is p

                                                                  atie

                                                                  nt

                                                                  read

                                                                  y fo

                                                                  r tr

                                                                  ansp

                                                                  ort

                                                                  Ass

                                                                  ists

                                                                  pa

                                                                  tien

                                                                  t on

                                                                  to th

                                                                  e lit

                                                                  ter o

                                                                  r w

                                                                  heel

                                                                  chai

                                                                  r

                                                                  Is th

                                                                  e pa

                                                                  tien

                                                                  t sc

                                                                  hedu

                                                                  led

                                                                  for

                                                                  open

                                                                  -hea

                                                                  rt

                                                                  surg

                                                                  ery

                                                                  OR

                                                                  NA

                                                                  ver

                                                                  ifies

                                                                  the

                                                                  pati

                                                                  entrsquo

                                                                  s na

                                                                  me

                                                                  and

                                                                  SSN

                                                                  wit

                                                                  h sl

                                                                  ip

                                                                  Oth

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                                                                  urge

                                                                  ry p

                                                                  atie

                                                                  nts

                                                                  are

                                                                  shav

                                                                  edp

                                                                  repp

                                                                  ed

                                                                  in th

                                                                  e O

                                                                  R

                                                                  Pati

                                                                  ents

                                                                  is s

                                                                  have

                                                                  d by

                                                                  O

                                                                  R N

                                                                  A b

                                                                  efor

                                                                  e tr

                                                                  ansp

                                                                  ort

                                                                  Wai

                                                                  ts fo

                                                                  r pat

                                                                  ient

                                                                  Wha

                                                                  t det

                                                                  erm

                                                                  ines

                                                                  ho

                                                                  w lo

                                                                  ng th

                                                                  e N

                                                                  A

                                                                  wai

                                                                  ts fo

                                                                  r the

                                                                  pat

                                                                  ient

                                                                  OR

                                                                  NA

                                                                  wai

                                                                  ts fo

                                                                  r pa

                                                                  tien

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                                                                  be re

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                                                                  ansp

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                                                                  bit 6

                                                                  7

                                                                  Sw

                                                                  im L

                                                                  ane

                                                                  Proc

                                                                  ess

                                                                  Map

                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Mother Nature13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
                                                                  -1168 0 042
                                                                  -1164 0 042
                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
                                                                  -1148 0 042
                                                                  -1144 0 042
                                                                  -114 0 042
                                                                  -1136 0 042
                                                                  -1132 0 042
                                                                  -1128 0 042
                                                                  -1124 0 042
                                                                  -112 0 042
                                                                  -1116 0 042
                                                                  -1112 0 042
                                                                  -1108 0 042
                                                                  -1104 0 042
                                                                  -11 0 042
                                                                  -1096 0 042
                                                                  -1092 0 042
                                                                  -1088 0 042
                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
                                                                  -1052 0 042
                                                                  -1048 0 042
                                                                  -1044 0 042
                                                                  -104 0 042
                                                                  -1036 0 042
                                                                  -1032 0 042
                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
                                                                  -976 0 042
                                                                  -972 0 042
                                                                  -968 0 042
                                                                  -964 0 042
                                                                  -96 0 042
                                                                  -956 0 042
                                                                  -952 0 042
                                                                  -948 0 042
                                                                  -944 0 042
                                                                  -94 0 042
                                                                  -936 0 042
                                                                  -932 0 042
                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
                                                                  -54 1 07
                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
                                                                  -516 1 07
                                                                  -512 1 07
                                                                  -508 1 07
                                                                  -504 1 07
                                                                  -5 1 07
                                                                  -496 1 07
                                                                  -492 1 07
                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

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                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

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                                                                  13

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                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

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                                                                  cause13

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                                                                  cause13

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                                                                  cause13

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                                                                  cause13

                                                                  13

                                                                  cause13

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                                                                  13

                                                                  Mother Nature13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
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                                                                  -118 0 042
                                                                  -1176 0 042
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                                                                  -116 0 042
                                                                  -1156 0 042
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                                                                  -114 0 042
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                                                                  -1124 0 042
                                                                  -112 0 042
                                                                  -1116 0 042
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                                                                  -11 0 042
                                                                  -1096 0 042
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                                                                  -108 0 042
                                                                  -1076 0 042
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                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
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                                                                  -1044 0 042
                                                                  -104 0 042
                                                                  -1036 0 042
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                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
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                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
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                                                                  -988 0 042
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                                                                  -96 0 042
                                                                  -956 0 042
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                                                                  -94 0 042
                                                                  -936 0 042
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                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
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                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
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                                                                  -508 1 07
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                                                                  -5 1 07
                                                                  -496 1 07
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                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
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                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

Performance Improvement Tools Techniques and Programs146

FIGURE 62 Riverview

Clinic High-Level Process

Map

Physician examand consultation

Visitcomplete

Wait

Patientarrives

Patientcheck-in

Wait

Move toexamining

room

Nurse doespreliminary

exam

Wait

FIGURE 63 Riverview

Clinic DetailedProcess Map

PatientCheck-in

HIPAAforms

HIPAAon file

No

YesSame

Wait

Move toexamining

room

Patientarrives

Line

ChangedNew

Medicalinformation

Insuranceinformation

No

Existing Infor-mation

Patienttype

Wait

4 Create a formal chart Once an initial flowchart has been generated thechart can be formally drawn using standard symbols for process map-ping (Figure 64) This can be done most efficiently using software suchas Microsoft Visio Note that when first developing a flowchart it ismore important to obtain an accurate picture of the process than toworry about using the correct symbols

5 Make corrections The formal flowchart should be checked for accuracyby all relevant personnel Often inaccuracies will be found in the flow-chart that need to be corrected in this step

6 Determine additional data needs Depending on the purpose of theflowchart data may need to be collected or more information mayneed to be added Often data on process performance are collected andadded to the flowchart

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

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                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

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                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Mother Nature13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
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                                                                  -116 0 042
                                                                  -1156 0 042
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                                                                  -114 0 042
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                                                                  -112 0 042
                                                                  -1116 0 042
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                                                                  -11 0 042
                                                                  -1096 0 042
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                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
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                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
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                                                                  -104 0 042
                                                                  -1036 0 042
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                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
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                                                                  -96 0 042
                                                                  -956 0 042
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                                                                  -948 0 042
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                                                                  -94 0 042
                                                                  -936 0 042
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                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
                                                                  -54 1 07
                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
                                                                  -516 1 07
                                                                  -512 1 07
                                                                  -508 1 07
                                                                  -504 1 07
                                                                  -5 1 07
                                                                  -496 1 07
                                                                  -492 1 07
                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

Chapter 6 Tools for Problem Solv ing and Decis ion Making 147

Measures of process performanceMeasures of process performance include throughput time cycle time and per-centage of value-added time (Chapter 9) Another important measure ofprocess subprocess task or resource performance is capacity utilizationCapacity is the maximum possible amount of output (goods or services) that aprocess or resource can produce or transform Capacity measures can be basedon outputs or on the availability of inputs For example if a hospital food serv-ice can provide at most 1000 meals in one day the food service has a capac-ity of 1000 mealsday If all magnetic resonance images (MRIs) take one hourto perform the MRI machine would have a capacity of 24 MRIsday Thechoice of appropriate capacity measure varies with the situation

Ideally demand and capacity are perfectly matched If demand isgreater than capacity some customers will not be served If capacity is greaterthan demand resources will be underutilized In reality perfectly matchingdemand and capacity can be difficult to accomplish because of fluctuations indemand In a manufacturing environment inventory can be used to compen-sate for demand fluctuations In a service environment this is not possibletherefore excess capacity or a flexible workforce is often required to meetdemand fluctuations Advanced-access scheduling (Chapters 9 and 12) is oneway for healthcare operations to more closely match capacity and demand

FIGURE 64 StandardFlowchartSymbols

An oval is used toshow inputsoutputs

to the process or startend of the process

Block arrowsare used to show

transports

Arrows show the direction of flow of the process

Feedbackloop

D shapes areused to show

delays

Atriangle

shows inventoryFor services

they can also indicate customer waiting

End

Adiamond

is used to show those points in the

process where a choice can be made or alternative

paths can be followed

Arectangleis used to

show a task oractivity

Chapter 6 Tools for Problem Solving and Decision Making

Chapter 6 Tools for Problem Solving and Decision Making

Tools for Problem Solving and Decision Making

Chapter 6

Tools for Problem Solving and Decision Making

  • Decision-making framework
  • Framing
  • Basic process improvement
  • Root cause analysis
  • Failure mode and effects analysis (FMEA)
  • Decision trees
  • Optimization
  • Theory of Constraints (TOC)
  • Force field analysis
    • Copyright 2012 Health Administration Press

      Decision-Making Framework

      • Framing
        • Identifying and framing the issue or problem

          • Gathering intelligence
            • Generating or determining possible courses of action and evaluating those alternatives

              • Coming to conclusions
                • Choosing and implementing the best solution or alternative

                  • Learning from feedback
                    • Reviewing and reflecting on the above steps and outcomes

                      Copyright 2012 Health Administration Press

                      Barriers to Good Decision Making

                      Copyright 2012 Health Administration Press

                      A Test of Your Problem-Solving Abilities

                      Copyright 2012 Health Administration Press

                      4

                      If a doctor gave you three pills and said to take one every half hour how long would they last

                      1

                      Can a man living in Milwaukee Wisconsin be buried west of the Mississippi

                      2

                      If you had only one match and entered a room where there was a lamp an oil heater and some kindling wood which would you light first

                      3

                      How many animals of each

                      species did Moses take along

                      on the ark

                      5

                      If you have two US coins totaling
                      55 cents and one of the coins is
                      not a nickel what are the two coins

                      Mind Mapping

                      Diagram created in Inspirationreg by Inspiration Softwarereg Inc

                      Copyright 2012 Health Administration Press

                      Process MappingFlowcharting

                      • Graphical depiction of a process showing inputs outputs and steps in the process
                      • Used to understand and optimize a process
                      • Integral part of most improvement initiatives including Six Sigma Lean Balanced Scorecard root cause analysis failure mode and effects analysis and so forth
                        • Copyright 2012 Health Administration Press

                          Process Mapping Steps

                          Assemble and train the team

                          Determine process boundaries and desired level of detail

                          Determine and order major process tasks

                          Draw a formal flowchart

                          Check the accuracy of the formal flowchart

                          Collect more data and information as needed

                          Copyright 2012 Health Administration Press

                          Flowchart Standard Symbols

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Activity and Role Lane Mapping

                          Copyright 2012 Health Administration Press

                          Service Blueprinting

                          Microsoft Visioreg screen shots reprinted with permission from Microsoft Corporation

                          Copyright 2012 Health Administration Press

                          Customer

                          gives

                          prescription

                          to clerk

                          Clerk enters

                          data

                          Clerk gives

                          prescription

                          to

                          pharmacist

                          Pharmacist

                          fills

                          prescription

                          Clerk gives

                          medicine to

                          customer

                          Clerk

                          retrieves

                          medicine

                          Pharmacist

                          gives

                          medicine to

                          clerk

                          Customer

                          receives

                          medicine

                          Line of interaction

                          Line of visibility

                          Customer

                          Actions

                          Onstage

                          Actions

                          Backstage

                          Actions

                          Root Cause Analysis

                          • Structured step-by-step techniques for problem solving
                          • Aimed at determining and correcting the ultimate causes of a problem
                          • What happened
                          • Why did it happen
                          • What can be done to prevent it from happening again
                            • Copyright 2012 Health Administration Press

                              Five Whys Technique

                              • Ask why the condition occurred
                              • Ask why for each answer (five times is a good rule of thumb)
                                • Copyright 2012 Health Administration Press

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Waiting Time

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Cause-and-Effect Diagram

                                  Copyright 2012 Health Administration Press

                                  Old inner-city building

                                  Lack of treatment rooms

                                  Elevators broken

                                  Wheelchairs

                                  unavailable

                                  Transport arrives late

                                  Process takes

                                  too long

                                  Excessive paperwork

                                  Unexpected patients

                                  Wrong patients

                                  Staff not available

                                  Corridor

                                  blocked

                                  Sick

                                  Late

                                  Files unorganized

                                  Bureaucracy

                                  Incorrect referrals

                                  Lack of technology

                                  Poor scheduling

                                  Poor maintenance

                                  HIPAA regulations

                                  Waiting Time

                                  Methods

                                  Machines

                                  Man

                                  Mother Nature

                                  (Environment)

                                  Original appointment missed

                                  Failure Mode and Effects Analysis

                                  Copyright 2012 Health Administration Press

                                  Steps in the Process

                                  Failure Mode

                                  Failure Causes

                                  Failure Effects

                                  Likelihood of

                                  Occurrence (1ndash10)

                                  Likelihood of

                                  Detection (1ndash10)

                                  Severity (1ndash10)

                                  Risk Priority Number

                                  (RPN)

                                  Actions to Reduce

                                  Occurrence of Failure

                                  1

                                  2

                                  3

                                  4

                                  5

                                  6

                                  7

                                  8

                                  Total RPN (sum of all RPNs)

                                  Failure Mode and Effects Analysis

                                  • Failure mode What could go wrong
                                  • Failure causes Why would the failure happen
                                  • Failure effects What would be the consequences of failure
                                  • Likelihood of occurrence 1ndash10 10 = very likely to occur
                                  • Likelihood of detection 1ndash10 10 = very unlikely to detect
                                  • Severity 1ndash10 10 = most severe effect
                                  • Risk priority number Likelihood of occurrence times Likelihood of detection times Severity
                                    • Copyright 2012 Health Administration Press

                                      Theory of Constraints

                                      • The Goal (Goldratt and Cox 1986)
                                      • Every organization is subject to at least one constraint which limits it from moving toward its goal
                                      • Eliminating or alleviating the constraint can enable the organization to move closer to its goal
                                        • Copyright 2012 Health Administration Press

                                          Theory of Constraints Five Steps

                                          Identify the constraint (or bottleneck)

                                          Exploit the constraint

                                          Subordinate everything else to the constraint

                                          Elevate the constraint

                                          Repeat the process for the new constraint

                                          Copyright 2012 Health Administration Press

                                          Optimization

                                          • A technique used to determine the optimal allocation of limited resources given a desired goal
                                              • Resources
                                                • People

                                                  Money

                                                  Equipment

                                                  • Linear or nonlinear
                                                      • Goal or objective
                                                        • Maximize profit or revenue

                                                          Minimize cost

                                                          Copyright 2012 Health Administration Press

                                                          Optimization

                                                          Optimization models have three basic elements

                                                          An objective function which is the quantity that needs to be minimized or maximized

                                                          The controllable inputs or decision variables that affect the value of the objective function

                                                          Constraints that limit the values the decision variables can take on

                                                          Copyright 2012 Health Administration Press

                                                          Decision Trees

                                                          The tree diagram in this figure was drawn with the help of PrecisionTree a software product of Palisade Corp Ithaca NY wwwpalisadecom

                                                          Choose this path because expected costs of $104 million are less than $122 million

                                                          Choose this path because expected costs of $7 million are less than $728 million

                                                          Copyright 2012 Health Administration Press

                                                          Decision Tree Risk Analysis

                                                          Copyright 2012 Health Administration Press

                                                          Force Field Analysis

                                                          • A technique for evaluating all the forces for (driving) and against (restraining) a proposed change
                                                          • Used to decide whether a proposed change can be implemented successfully
                                                          • Used to develop strategies that will enable successful implementation of a change
                                                            • Copyright 2012 Health Administration Press

                                                              Force Field Analysis

                                                              Copyright 2012 Health Administration Press

                                                              Plan

                                                              Change to bedside shift handover

                                                              Critical incidents on the increase

                                                              Staff knowledgeable in change management

                                                              Increase in discharge against medical advice

                                                              Complaints from patients and doctors increasing

                                                              Care given predominantly biomedical in orientation

                                                              Ritualism and tradition

                                                              Fear that this may lead to more work

                                                              Fear of increased accountability

                                                              Problems associated with late arrivals

                                                              Possible disclosure of confidential information

                                                              Total 19

                                                              4

                                                              4

                                                              3

                                                              5

                                                              5

                                                              Total 21

                                                              Driving Forces

                                                              Restraining Forces

                                                              4

                                                              5

                                                              3

                                                              3

                                                              4

                                                              Total 19

                                                              Total 21

                                                              Conclusion

                                                              The tools and techniques outlined in this chapter are intended to help organizations along the path of continuous improvement The choice of tool and when to use that tool are dependent on the problem to be solved In many situations several tools from this and other chapters should be used to ensure that the best possible solution has been found

                                                              Copyright 2012 Health Administration Press

                                                              End of Chapter 6

                                                                  Copyright 2012 Health Administration Press

                                                                  OPERATIONS HEALTHCARE

                                                                  MANAGEMENT $ amp amp ( $

                                                                  D ) B M L ) + - ) amp

                                                                  J $ - R O $

                                                                  A

                                                                  rectangle

                                                                  is used to

                                                                  show a

                                                                  task or

                                                                  activity

                                                                  A diamond is used to

                                                                  show those point in the

                                                                  process where a choice

                                                                  can be made or

                                                                  alternate paths can be

                                                                  followed

                                                                  Arrows show the

                                                                  direction of flow of

                                                                  the process

                                                                  End

                                                                  Feedback

                                                                  loop

                                                                  D shapes are

                                                                  used to show

                                                                  delays

                                                                  Block arr

                                                                  ows

                                                                  are used to

                                                                  show

                                                                  transpo

                                                                  rts

                                                                  An oval is used to show

                                                                  inputsoutputs to the

                                                                  process or startend of the

                                                                  process

                                                                  70007

                                                                  0-7

                                                                  Flu

                                                                  -7-7

                                                                  30003 6000

                                                                  0-7 -6-13

                                                                  Costs

                                                                  -7-122

                                                                  Vaccination 4000

                                                                  Vaccination

                                                                  700

                                                                  Vaccination

                                                                  Program 2

                                                                  -4-11

                                                                  program 1 0-104 6000

                                                                  -7 -12-12

                                                                  Costs

                                                                  Flu -104

                                                                  0-728 04000

                                                                  3000 -8-8

                                                                  00

                                                                  HMO

                                                                  vaccination

                                                                  decision

                                                                  Program

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Flu

                                                                  outbreak

                                                                  No flu

                                                                  outbreak

                                                                  Program

                                                                  No

                                                                  program

                                                                  C

                                                                  D

                                                                  A

                                                                  B

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $104

                                                                  million are

                                                                  Choose this

                                                                  path because

                                                                  expected

                                                                  costs of $7

                                                                  million are

                                                                  less than

                                                                  $728 million

                                                                  No

                                                                  program

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

                                                                  with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

                                                                  Problem Identification Tools

                                                                  Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

                                                                  The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

                                                                  FIGURE 65 ServiceBlueprintCustomer

                                                                  actionsLine of interaction

                                                                  Customer givesprescription to

                                                                  clerk

                                                                  Customerreceivesmedicine

                                                                  Pharmacistgives medicine

                                                                  to clerk

                                                                  Pharmacistfills

                                                                  prescription

                                                                  Clerkentersdata

                                                                  Clerk gives prescription to

                                                                  pharmacist

                                                                  Clerkretrievesmedicine

                                                                  Clerk givesmedicine to

                                                                  customer

                                                                  Onstageactions

                                                                  Backstageactions

                                                                  Line of visibility

                                                                  Healthcare Operations Management142

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                                                                  d P

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                                                                  Cause-and-Effect Diagram Template

                                                                  Policies13

                                                                  Materials13

                                                                  13

                                                                  Procedures13

                                                                  Methods13

                                                                  13

                                                                  People13

                                                                  Manpower13

                                                                  13

                                                                  PlantTechnology13

                                                                  Machines13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  Measurements13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Problem or Effect13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  cause13

                                                                  13

                                                                  Mother Nature13

                                                                  13

                                                                  Category13

                                                                  13

                                                                  13

                                                                  treeCalc_6

                                                                  treeCalc_1

                                                                  Instructions

                                                                  Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

                                                                  Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  Statistics

                                                                  PolicySuggestion

                                                                  Program
                                                                  Flu outbreak
                                                                  No flu outbreak

                                                                  RiskProfile

                                                                  RiskProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Risk Profile For HMO vaccination decision of Book6

                                                                  CumulativeProfile

                                                                  Options

                                                                  CumulativeProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Cumulative Probability
                                                                  Cumulative Probability For HMO vaccination decision of Book6

                                                                  ScatterProfile

                                                                  Options

                                                                  ScatterProfile

                                                                  1 Program
                                                                  2 No program
                                                                  Value
                                                                  Probability
                                                                  Scatter Profile For HMO vaccination decision of Book6

                                                                  New Problem

                                                                  HMO vaccination decision
                                                                  Program
                                                                  No program
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Flu outbreak
                                                                  No flu outbreak
                                                                  Program
                                                                  No program
                                                                  C
                                                                  D
                                                                  A
                                                                  B

                                                                  sensInfo

                                                                  Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

                                                                  2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

                                                                  3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

                                                                  FIGURE 61 Mind MapHigh AccountsReceivables

                                                                  NOTE Diagram created in Inspiration by Inspiration Software Inc

                                                                  Dataentryerror

                                                                  Doctorcoding

                                                                  Incorrectcoding

                                                                  Incorrectinformation

                                                                  Documentationproblems

                                                                  Insufficientinformation

                                                                  Electronicmedicalrecords

                                                                  Slowbilling

                                                                  Slowpayment

                                                                  or nopayment

                                                                  Claimdenied

                                                                  Procedurenot medically

                                                                  necessary

                                                                  Complicatedsystem

                                                                  Newcomputersystems

                                                                  FundingMissingrevenue

                                                                  Privateinsurance

                                                                  Identifyand fix

                                                                  systematicproblems

                                                                  MedicareMedicaid

                                                                  Noinsurance

                                                                  Type ofinsurance

                                                                  Highaccounts

                                                                  receivable

                                                                  Procedurenot

                                                                  covered

                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text
                                                                  JAS
                                                                  Typewritten Text

                                                                    Instructions

                                                                    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

                                                                    Problem Data and Setup

                                                                    Answer Report 1

                                                                    Sensitivity Report 1

                                                                    Limits Report 1

                                                                    FMEA Instructions

                                                                    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

                                                                    FEMA Worksheet

                                                                    FEMA Example

                                                                    FMEA PROJECT Patient Fall Reduction
                                                                    FMEA goal 50 reduction of preventable patient falls in 2008
                                                                    Project leader Abby Lin
                                                                    Team members Kevin Smith Jessie Jones Brit Johnson
                                                                    Date prepared October 13 2007
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
                                                                    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
                                                                    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
                                                                    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
                                                                    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
                                                                    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    FMEA PROJECT
                                                                    FMEA goal
                                                                    Project leader
                                                                    Team members
                                                                    Date prepared
                                                                    Results
                                                                    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    0 0
                                                                    Microsoft Excel 110 Limits Report
                                                                    Worksheet [LP examplexls]Limits Report 1
                                                                    Report Created 6272006 30702 PM
                                                                    Target
                                                                    Cell Name Value
                                                                    $I$9 Margin Total $ 4345400
                                                                    Adjustable Lower Target Upper Target
                                                                    Cell Name Value Limit Result Limit Result
                                                                    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
                                                                    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
                                                                    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
                                                                    Microsoft Excel 110 Sensitivity Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30702 PM
                                                                    Adjustable Cells
                                                                    Final Reduced
                                                                    Cell Name Value Gradient
                                                                    $B$13 Optimal Cases Respiratory 15 -6148
                                                                    $C$13 Optimal Cases Coronary Surgery 12 0
                                                                    $D$13 Optimal Cases BirthDelivery 20 -2094
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
                                                                    Constraints
                                                                    Final Lagrange
                                                                    Cell Name Value Multiplier
                                                                    $I$4 Diagnostic Services (hours) Total 29408 0
                                                                    $I$5 ICU Bed Days Total 55 9648
                                                                    $I$6 Routine Bed Days Total 40256 0
                                                                    $I$7 Nursing Care (hours) Total 3800 1
                                                                    Microsoft Excel 110 Answer Report
                                                                    Worksheet [LP examplexls]Setup (2)
                                                                    Report Created 6272006 30701 PM
                                                                    Target Cell (Max)
                                                                    Cell Name Original Value Final Value
                                                                    $I$9 Margin Total $ 325000 $ 4345400
                                                                    Adjustable Cells
                                                                    Cell Name Original Value Final Value
                                                                    $B$13 Optimal Cases Respiratory 1 15
                                                                    $C$13 Optimal Cases Coronary Surgery 1 12
                                                                    $D$13 Optimal Cases BirthDelivery 1 20
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
                                                                    Constraints
                                                                    Cell Name Cell Value Formula Status Slack
                                                                    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
                                                                    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
                                                                    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
                                                                    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
                                                                    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
                                                                    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
                                                                    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
                                                                    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
                                                                    DRG
                                                                    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
                                                                    Resources
                                                                    Diagnostic Services (hours) 7 10 2 1 325 20
                                                                    ICU Bed Days 1 25 05 0 55 4
                                                                    Routine Bed Days 5 7 2 7 420 21
                                                                    Nursing Care (hours) 50 88 27 50 3800 215
                                                                    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
                                                                    Minimum Cases 15 10 20 10
                                                                    Optimal Cases 1 1 1 1
                                                                  4 1 0
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
                                                                  600 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  400 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  600 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  400 0
                                                                  0 0
                                                                  1 1 Program 3 2 No program
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 400 yUnit 02 -1396 0 0
                                                                  -1392 0 0
                                                                  RAW PROFILE DATA -1388 0 0
                                                                  1 1 Program 3 2 No program -1384 0 0
                                                                  1 -7 1 -12 042 -138 0 0
                                                                  2 -8 028 -1376 0 0
                                                                  3 0 03 -1372 0 0
                                                                  -1368 0 0
                                                                  -1364 0 0
                                                                  -136 0 0
                                                                  -1356 0 0
                                                                  -1352 0 0
                                                                  -1348 0 0
                                                                  -1344 0 0
                                                                  -134 0 0
                                                                  -1336 0 0
                                                                  -1332 0 0
                                                                  -1328 0 0
                                                                  -1324 0 0
                                                                  -132 0 0
                                                                  -1316 0 0
                                                                  -1312 0 0
                                                                  -1308 0 0
                                                                  -1304 0 0
                                                                  -13 0 0
                                                                  -1296 0 0
                                                                  -1292 0 0
                                                                  -1288 0 0
                                                                  -1284 0 0
                                                                  -128 0 0
                                                                  -1276 0 0
                                                                  -1272 0 0
                                                                  -1268 0 0
                                                                  -1264 0 0
                                                                  -126 0 0
                                                                  -1256 0 0
                                                                  -1252 0 0
                                                                  -1248 0 0
                                                                  -1244 0 0
                                                                  -124 0 0
                                                                  -1236 0 0
                                                                  -1232 0 0
                                                                  -1228 0 0
                                                                  -1224 0 0
                                                                  -122 0 0
                                                                  -1216 0 0
                                                                  -1212 0 0
                                                                  -1208 0 0
                                                                  -1204 0 0
                                                                  -12 0 042
                                                                  -1196 0 042
                                                                  -1192 0 042
                                                                  -1188 0 042
                                                                  -1184 0 042
                                                                  -118 0 042
                                                                  -1176 0 042
                                                                  -1172 0 042
                                                                  -1168 0 042
                                                                  -1164 0 042
                                                                  -116 0 042
                                                                  -1156 0 042
                                                                  -1152 0 042
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                                                                  -1144 0 042
                                                                  -114 0 042
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                                                                  -112 0 042
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                                                                  -1112 0 042
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                                                                  -11 0 042
                                                                  -1096 0 042
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                                                                  -1088 0 042
                                                                  -1084 0 042
                                                                  -108 0 042
                                                                  -1076 0 042
                                                                  -1072 0 042
                                                                  -1068 0 042
                                                                  -1064 0 042
                                                                  -106 0 042
                                                                  -1056 0 042
                                                                  -1052 0 042
                                                                  -1048 0 042
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                                                                  -104 0 042
                                                                  -1036 0 042
                                                                  -1032 0 042
                                                                  -1028 0 042
                                                                  -1024 0 042
                                                                  -102 0 042
                                                                  -1016 0 042
                                                                  -1012 0 042
                                                                  -1008 0 042
                                                                  -1004 0 042
                                                                  -10 0 042
                                                                  -996 0 042
                                                                  -992 0 042
                                                                  -988 0 042
                                                                  -984 0 042
                                                                  -98 0 042
                                                                  -976 0 042
                                                                  -972 0 042
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                                                                  -964 0 042
                                                                  -96 0 042
                                                                  -956 0 042
                                                                  -952 0 042
                                                                  -948 0 042
                                                                  -944 0 042
                                                                  -94 0 042
                                                                  -936 0 042
                                                                  -932 0 042
                                                                  -928 0 042
                                                                  -924 0 042
                                                                  -92 0 042
                                                                  -916 0 042
                                                                  -912 0 042
                                                                  -908 0 042
                                                                  -904 0 042
                                                                  -9 0 042
                                                                  -896 0 042
                                                                  -892 0 042
                                                                  -888 0 042
                                                                  -884 0 042
                                                                  -88 0 042
                                                                  -876 0 042
                                                                  -872 0 042
                                                                  -868 0 042
                                                                  -864 0 042
                                                                  -86 0 042
                                                                  -856 0 042
                                                                  -852 0 042
                                                                  -848 0 042
                                                                  -844 0 042
                                                                  -84 0 042
                                                                  -836 0 042
                                                                  -832 0 042
                                                                  -828 0 042
                                                                  -824 0 042
                                                                  -82 0 042
                                                                  -816 0 042
                                                                  -812 0 042
                                                                  -808 0 042
                                                                  -804 0 042
                                                                  -8 0 07
                                                                  -796 0 07
                                                                  -792 0 07
                                                                  -788 0 07
                                                                  -784 0 07
                                                                  -78 0 07
                                                                  -776 0 07
                                                                  -772 0 07
                                                                  -768 0 07
                                                                  -764 0 07
                                                                  -76 0 07
                                                                  -756 0 07
                                                                  -752 0 07
                                                                  -748 0 07
                                                                  -744 0 07
                                                                  -74 0 07
                                                                  -736 0 07
                                                                  -732 0 07
                                                                  -728 0 07
                                                                  -724 0 07
                                                                  -72 0 07
                                                                  -716 0 07
                                                                  -712 0 07
                                                                  -708 0 07
                                                                  -704 0 07
                                                                  -7 1 07
                                                                  -696 1 07
                                                                  -692 1 07
                                                                  -688 1 07
                                                                  -684 1 07
                                                                  -68 1 07
                                                                  -676 1 07
                                                                  -672 1 07
                                                                  -668 1 07
                                                                  -664 1 07
                                                                  -66 1 07
                                                                  -656 1 07
                                                                  -652 1 07
                                                                  -648 1 07
                                                                  -644 1 07
                                                                  -64 1 07
                                                                  -636 1 07
                                                                  -632 1 07
                                                                  -628 1 07
                                                                  -624 1 07
                                                                  -62 1 07
                                                                  -616 1 07
                                                                  -612 1 07
                                                                  -608 1 07
                                                                  -604 1 07
                                                                  -6 1 07
                                                                  -596 1 07
                                                                  -592 1 07
                                                                  -588 1 07
                                                                  -584 1 07
                                                                  -58 1 07
                                                                  -576 1 07
                                                                  -572 1 07
                                                                  -568 1 07
                                                                  -564 1 07
                                                                  -56 1 07
                                                                  -556 1 07
                                                                  -552 1 07
                                                                  -548 1 07
                                                                  -544 1 07
                                                                  -54 1 07
                                                                  -536 1 07
                                                                  -532 1 07
                                                                  -528 1 07
                                                                  -524 1 07
                                                                  -52 1 07
                                                                  -516 1 07
                                                                  -512 1 07
                                                                  -508 1 07
                                                                  -504 1 07
                                                                  -5 1 07
                                                                  -496 1 07
                                                                  -492 1 07
                                                                  -488 1 07
                                                                  -484 1 07
                                                                  -48 1 07
                                                                  -476 1 07
                                                                  -472 1 07
                                                                  -468 1 07
                                                                  -464 1 07
                                                                  -46 1 07
                                                                  -456 1 07
                                                                  -452 1 07
                                                                  -448 1 07
                                                                  -444 1 07
                                                                  -44 1 07
                                                                  -436 1 07
                                                                  -432 1 07
                                                                  -428 1 07
                                                                  -424 1 07
                                                                  -42 1 07
                                                                  -416 1 07
                                                                  -412 1 07
                                                                  -408 1 07
                                                                  -404 1 07
                                                                  -4 1 07
                                                                  -396 1 07
                                                                  -392 1 07
                                                                  -388 1 07
                                                                  -384 1 07
                                                                  -38 1 07
                                                                  -376 1 07
                                                                  -372 1 07
                                                                  -368 1 07
                                                                  -364 1 07
                                                                  -36 1 07
                                                                  -356 1 07
                                                                  -352 1 07
                                                                  -348 1 07
                                                                  -344 1 07
                                                                  -34 1 07
                                                                  -336 1 07
                                                                  -332 1 07
                                                                  -328 1 07
                                                                  -324 1 07
                                                                  -32 1 07
                                                                  -316 1 07
                                                                  -312 1 07
                                                                  -308 1 07
                                                                  -304 1 07
                                                                  -3 1 07
                                                                  -296 1 07
                                                                  -292 1 07
                                                                  -288 1 07
                                                                  -284 1 07
                                                                  -28 1 07
                                                                  -276 1 07
                                                                  -272 1 07
                                                                  -268 1 07
                                                                  -264 1 07
                                                                  -26 1 07
                                                                  -256 1 07
                                                                  -252 1 07
                                                                  -248 1 07
                                                                  -244 1 07
                                                                  -24 1 07
                                                                  -236 1 07
                                                                  -232 1 07
                                                                  -228 1 07
                                                                  -224 1 07
                                                                  -22 1 07
                                                                  -216 1 07
                                                                  -212 1 07
                                                                  -208 1 07
                                                                  -204 1 07
                                                                  -2 1 07
                                                                  -196 1 07
                                                                  -192 1 07
                                                                  -188 1 07
                                                                  -184 1 07
                                                                  -18 1 07
                                                                  -176 1 07
                                                                  -172 1 07
                                                                  -168 1 07
                                                                  -164 1 07
                                                                  -16 1 07
                                                                  -156 1 07
                                                                  -152 1 07
                                                                  -148 1 07
                                                                  -144 1 07
                                                                  -14 1 07
                                                                  -136 1 07
                                                                  -132 1 07
                                                                  -128 1 07
                                                                  -124 1 07
                                                                  -12 1 07
                                                                  -116 1 07
                                                                  -112 1 07
                                                                  -108 1 07
                                                                  -104 1 07
                                                                  -1 1 07
                                                                  -096 1 07
                                                                  -092 1 07
                                                                  -088 1 07
                                                                  -084 1 07
                                                                  -08 1 07
                                                                  -076 1 07
                                                                  -072 1 07
                                                                  -068 1 07
                                                                  -064 1 07
                                                                  -06 1 07
                                                                  -056 1 07
                                                                  -052 1 07
                                                                  -048 1 07
                                                                  -044 1 07
                                                                  -04 1 07
                                                                  -036 1 07
                                                                  -032 1 07
                                                                  -028 1 07
                                                                  -024 1 07
                                                                  -02 1 07
                                                                  -016 1 07
                                                                  -012 1 07
                                                                  -008 1 07
                                                                  -004 1 07
                                                                  0 1 1
                                                                  004 1 1
                                                                  008 1 1
                                                                  012 1 1
                                                                  016 1 1
                                                                  02 1 1
                                                                  024 1 1
                                                                  028 1 1
                                                                  032 1 1
                                                                  036 1 1
                                                                  04 1 1
                                                                  044 1 1
                                                                  048 1 1
                                                                  052 1 1
                                                                  056 1 1
                                                                  06 1 1
                                                                  064 1 1
                                                                  068 1 1
                                                                  072 1 1
                                                                  076 1 1
                                                                  08 1 1
                                                                  084 1 1
                                                                  088 1 1
                                                                  092 1 1
                                                                  096 1 1
                                                                  1 1 1
                                                                  104 1 1
                                                                  108 1 1
                                                                  112 1 1
                                                                  116 1 1
                                                                  12 1 1
                                                                  124 1 1
                                                                  128 1 1
                                                                  132 1 1
                                                                  136 1 1
                                                                  14 1 1
                                                                  144 1 1
                                                                  148 1 1
                                                                  152 1 1
                                                                  156 1 1
                                                                  16 1 1
                                                                  164 1 1
                                                                  168 1 1
                                                                  172 1 1
                                                                  176 1 1
                                                                  18 1 1
                                                                  184 1 1
                                                                  188 1 1
                                                                  192 1 1
                                                                  196 1 1
                                                                  2 1 1
                                                                  DEFAULT SCALING HISTOGRAM OF PROFILE DATA
                                                                  xMin -14 yMin 0 Midpoint 1 Program 2 No program
                                                                  xMax 2 yMax 12 -14 0 0
                                                                  Intervals 32 yUnit 02 -135 0 0
                                                                  -13 0 0
                                                                  RAW PROFILE DATA -125 0 0
                                                                  1 1 Program 3 2 No program -12 0 042
                                                                  1 -7 1 -12 042 -115 0 0
                                                                  2 -8 028 -11 0 0
                                                                  3 0 03 -105 0 0
                                                                  -10 0 0
                                                                  -95 0 0
                                                                  -9 0 0
                                                                  -85 0 0
                                                                  -8 0 028
                                                                  -75 0 0
                                                                  -7 1 0
                                                                  -65 0 0
                                                                  -6 0 0
                                                                  -55 0 0
                                                                  -5 0 0
                                                                  -45 0 0
                                                                  -4 0 0
                                                                  -35 0 0
                                                                  -3 0 0
                                                                  -25 0 0
                                                                  -2 0 0
                                                                  -15 0 0
                                                                  -1 0 0
                                                                  -05 0 0
                                                                  0 0 03
                                                                  05 0 0
                                                                  1 0 0
                                                                  15 0 0
                                                                  2 0 0
                                                                  Policy Suggestion for HMO vaccination decision of Book6
                                                                  700 07
                                                                  0 -7
                                                                  Flu
                                                                  -7 -7
                                                                  300 03
                                                                  0 -7
                                                                  Vaccination program 1
                                                                  -7
                                                                  PrecisionTree Statistics Report
                                                                  For HMO vaccination decision of Book6
                                                                  Created on 172006 at 33050 PM
                                                                  Vaccination program 1 1 Program 2 No program
                                                                  STATISTICS
                                                                  Mean -7 -728
                                                                  Minimum -7 -12
                                                                  Maximum -7 0
                                                                  Mode -7 -12
                                                                  Std Dev 0 504
                                                                  Skewness 0 05583270345
                                                                  Kurtosis 0 16291297236
                                                                  PROFILE
                                                                  X P X P
                                                                  1 -7 1 -12 042
                                                                  2 -8 028
                                                                  3 0 03
                                                                  700 0
                                                                  0 0
                                                                  0 Flu
                                                                  -7 0
                                                                  300 0
                                                                  0 0
                                                                  Vaccination program 1
                                                                  0
                                                                  600 0
                                                                  -6 0
                                                                  0 Costs
                                                                  -7 0
                                                                  400 0
                                                                  -4 0
                                                                  700 Vaccination Program 2
                                                                  0 0
                                                                  600 0
                                                                  -12 0
                                                                  0 Costs
                                                                  0 0
                                                                  400 0
                                                                  -8 0
                                                                  0 Flu
                                                                  0 0
                                                                  300 0
                                                                  0 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 01100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 07 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                                  Name HMO vaccination decision FILEVER 2
                                                                  SheetRef 0 RETFUNC 0
                                                                  GenInfo 06100Exponential 00-10-1
                                                                  Def Link =
                                                                  EXT REFS 0
                                                                  Def Form
                                                                  Highest 13
                                                                  Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
                                                                  0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
                                                                  0 Program 0 DEFAULT -7 100245100 0 Flu
                                                                  0 No program 0 DEFAULT 0 100267100 0 Flu
                                                                  0 Flu outbreak 0 DEFAULT 0 06 4000200 0
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
                                                                  0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
                                                                  0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
                                                                  0 Program 0 DEFAULT -7 10021213600 0 Costs
                                                                  0 No program 0 DEFAULT 0 10021011600 0 Costs
                                                                  0 C 0 DEFAULT DEFAULT -12 06 4000900 0
                                                                  0 D 0 DEFAULT DEFAULT -8 04 4000900 0
                                                                  0 A 0 DEFAULT DEFAULT -6 06 4000800 0
                                                                  0 B 0 DEFAULT DEFAULT -4 04 4000800 0
                                                          Initial Vaccination Program No Initial Vaccination Program
                                                          X P X P
                                                          1 minus7 1 minus12 042
                                                          2 minus8 028
                                                          3 0 030
                          Role
                          Activity Clerk Nurse Porter Doctor
                          Take insurance information x
                          Move patient x x
                          Record vital signs x x
                          Take history x x
                          Examine patient x
                          Write pathology request x
                          Deliver pathology request x
                      Key Elements Barriers to Brilliant Decision Making
                      Framing the question Plunging inFrame blindnessLack of frame control
                      Gathering intelligence Overconfidence in your judgment Shortsighted shortcuts
                      Coming to conclusions Shooting from the hipGroup failure
                      Learningfailing to learn from feedback Fooling yourself about feedbackNot keeping trackFailing to audit your decision process

OPERATIONS HEALTHCARE

MANAGEMENT $ amp amp ( $

D ) B M L ) + - ) amp

J $ - R O $

A

rectangle

is used to

show a

task or

activity

A diamond is used to

show those point in the

process where a choice

can be made or

alternate paths can be

followed

Arrows show the

direction of flow of

the process

End

Feedback

loop

D shapes are

used to show

delays

Block arr

ows

are used to

show

transpo

rts

An oval is used to show

inputsoutputs to the

process or startend of the

process

70007

0-7

Flu

-7-7

30003 6000

0-7 -6-13

Costs

-7-122

Vaccination 4000

Vaccination

700

Vaccination

Program 2

-4-11

program 1 0-104 6000

-7 -12-12

Costs

Flu -104

0-728 04000

3000 -8-8

00

HMO

vaccination

decision

Program

Flu

outbreak

No flu

outbreak

Flu

outbreak

No flu

outbreak

Program

No

program

C

D

A

B

Choose this

path because

expected

costs of $104

million are

Choose this

path because

expected

costs of $7

million are

less than

$728 million

No

program

Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

Problem Identification Tools

Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

FIGURE 65 ServiceBlueprintCustomer

actionsLine of interaction

Customer givesprescription to

clerk

Customerreceivesmedicine

Pharmacistgives medicine

to clerk

Pharmacistfills

prescription

Clerkentersdata

Clerk gives prescription to

pharmacist

Clerkretrievesmedicine

Clerk givesmedicine to

customer

Onstageactions

Backstageactions

Line of visibility

Healthcare Operations Management142

Det

aile

d P

roce

ss M

ap o

f Hol

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part

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NA

retu

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ve a

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ldin

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retr

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Pixi

s an

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OR NurseHolding Room NurseOR Nursing Assistant

Yes

No

Yes

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Is p

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r tr

ansp

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Ass

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and

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Exhi

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7

Sw

im L

ane

Proc

ess

Map

Cause-and-Effect Diagram Template

Policies13

Materials13

13

Procedures13

Methods13

13

People13

Manpower13

13

PlantTechnology13

Machines13

13

Problem or Effect13

13

Measurements13

13

Category13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

Problem or Effect13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

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cause13

13

cause13

13

cause13

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treeCalc_6

treeCalc_1

Instructions

Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

Statistics

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
-136 0 0
-1356 0 0
-1352 0 0
-1348 0 0
-1344 0 0
-134 0 0
-1336 0 0
-1332 0 0
-1328 0 0
-1324 0 0
-132 0 0
-1316 0 0
-1312 0 0
-1308 0 0
-1304 0 0
-13 0 0
-1296 0 0
-1292 0 0
-1288 0 0
-1284 0 0
-128 0 0
-1276 0 0
-1272 0 0
-1268 0 0
-1264 0 0
-126 0 0
-1256 0 0
-1252 0 0
-1248 0 0
-1244 0 0
-124 0 0
-1236 0 0
-1232 0 0
-1228 0 0
-1224 0 0
-122 0 0
-1216 0 0
-1212 0 0
-1208 0 0
-1204 0 0
-12 0 042
-1196 0 042
-1192 0 042
-1188 0 042
-1184 0 042
-118 0 042
-1176 0 042
-1172 0 042
-1168 0 042
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-116 0 042
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-3 1 07
-296 1 07
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-28 1 07
-276 1 07
-272 1 07
-268 1 07
-264 1 07
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-2 1 07
-196 1 07
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-188 1 07
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-132 1 07
-128 1 07
-124 1 07
-12 1 07
-116 1 07
-112 1 07
-108 1 07
-104 1 07
-1 1 07
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-076 1 07
-072 1 07
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-064 1 07
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-056 1 07
-052 1 07
-048 1 07
-044 1 07
-04 1 07
-036 1 07
-032 1 07
-028 1 07
-024 1 07
-02 1 07
-016 1 07
-012 1 07
-008 1 07
-004 1 07
0 1 1
004 1 1
008 1 1
012 1 1
016 1 1
02 1 1
024 1 1
028 1 1
032 1 1
036 1 1
04 1 1
044 1 1
048 1 1
052 1 1
056 1 1
06 1 1
064 1 1
068 1 1
072 1 1
076 1 1
08 1 1
084 1 1
088 1 1
092 1 1
096 1 1
1 1 1
104 1 1
108 1 1
112 1 1
116 1 1
12 1 1
124 1 1
128 1 1
132 1 1
136 1 1
14 1 1
144 1 1
148 1 1
152 1 1
156 1 1
16 1 1
164 1 1
168 1 1
172 1 1
176 1 1
18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
-6 0 0
-55 0 0
-5 0 0
-45 0 0
-4 0 0
-35 0 0
-3 0 0
-25 0 0
-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7
PrecisionTree Statistics Report
For HMO vaccination decision of Book6
Created on 172006 at 33050 PM
Vaccination program 1 1 Program 2 No program
STATISTICS
Mean -7 -728
Minimum -7 -12
Maximum -7 0
Mode -7 -12
Std Dev 0 504
Skewness 0 05583270345
Kurtosis 0 16291297236
PROFILE
X P X P
1 -7 1 -12 042
2 -8 028
3 0 03
700 0
0 0
0 Flu
-7 0
300 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
700 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
300 0
0 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 01100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 07 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 06100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 06 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0

Chapter 6 Tools for Problem Solv ing and Decis ion Making 149

with mapping the process from the point of view of the customer The typi-cal purpose of a service blueprint is to identify points where the service mightfail to satisfy the customer and then redesign or add controls to the systemto reduce or eliminate the possibility of failure The service blueprint sepa-rates onstage actions (those visible to the customer) and backstage actionsand support processes (those not visible to the customer) A service blueprintspecifies the line of interaction where the customer and service providercome together and the line of visibility that is what the customer sees orexperiences the tangible evidence that influences perceptions of the qualityof service (Figure 65)

Problem Identification Tools

Root-Cause AnalysisRoot-cause analysis (RCA) is a generic term used to describe structuredstep-by-step techniques for problem solving It aims to determine and cor-rect the ultimate cause(s) of a problem not just the visible symptoms toensure that the problem does not happen again RCA consists of determin-ing what happened why it happened and what can be done to prevent itfrom happening again

The Joint Commission (2005b) requires all accredited organizationsto conduct an RCA of any sentinel event (an unexpected occurrence involv-ing death or serious physical or psychological injury or the risk thereof) andprovides some tools (Joint Commission 2005a) to help an organization con-duct that analysis These tools are not only useful for sentinel events and JointCommission requirements but they also provide a framework for any RCAA variety of commercial software is also available for RCAs

FIGURE 65 ServiceBlueprintCustomer

actionsLine of interaction

Customer givesprescription to

clerk

Customerreceivesmedicine

Pharmacistgives medicine

to clerk

Pharmacistfills

prescription

Clerkentersdata

Clerk gives prescription to

pharmacist

Clerkretrievesmedicine

Clerk givesmedicine to

customer

Onstageactions

Backstageactions

Line of visibility

Healthcare Operations Management142

Det

aile

d P

roce

ss M

ap o

f Hol

ding

Roo

m (

part

II)

OR

NA

retu

rns

to c

ontr

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to re

trie

ve a

noth

er s

lip a

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atie

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Yes

No

Ret

riev

e IV

tubi

ng

from

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D c

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Is IV

tubi

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aila

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onth

e ca

rt

Clea

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p of

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Was

the

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re

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by

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Mul

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ldin

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om)

Syri

nges

retr

ieve

d fr

om

Pixi

s an

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rt re

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ked

OR NurseHolding Room NurseOR Nursing Assistant

Yes

No

Yes

No

Is p

atie

nt

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y fo

r tr

ansp

ort

Ass

ists

pa

tien

t on

to th

e lit

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r w

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e pa

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t sc

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led

for

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-hea

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ery

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ifies

the

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and

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urge

ry p

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edp

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ed

in th

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R

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d by

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ansp

ort

Wai

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r pat

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Wha

t det

erm

ines

ho

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ng th

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r the

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r pa

tien

t to

be re

ady

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ansp

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Exhi

bit 6

7

Sw

im L

ane

Proc

ess

Map

Cause-and-Effect Diagram Template

Policies13

Materials13

13

Procedures13

Methods13

13

People13

Manpower13

13

PlantTechnology13

Machines13

13

Problem or Effect13

13

Measurements13

13

Category13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

Problem or Effect13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

cause13

13

Mother Nature13

13

Category13

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13

treeCalc_6

treeCalc_1

Instructions

Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

Statistics

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
-136 0 0
-1356 0 0
-1352 0 0
-1348 0 0
-1344 0 0
-134 0 0
-1336 0 0
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-1316 0 0
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0 1 1
004 1 1
008 1 1
012 1 1
016 1 1
02 1 1
024 1 1
028 1 1
032 1 1
036 1 1
04 1 1
044 1 1
048 1 1
052 1 1
056 1 1
06 1 1
064 1 1
068 1 1
072 1 1
076 1 1
08 1 1
084 1 1
088 1 1
092 1 1
096 1 1
1 1 1
104 1 1
108 1 1
112 1 1
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128 1 1
132 1 1
136 1 1
14 1 1
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168 1 1
172 1 1
176 1 1
18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
-6 0 0
-55 0 0
-5 0 0
-45 0 0
-4 0 0
-35 0 0
-3 0 0
-25 0 0
-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7
PrecisionTree Statistics Report
For HMO vaccination decision of Book6
Created on 172006 at 33050 PM
Vaccination program 1 1 Program 2 No program
STATISTICS
Mean -7 -728
Minimum -7 -12
Maximum -7 0
Mode -7 -12
Std Dev 0 504
Skewness 0 05583270345
Kurtosis 0 16291297236
PROFILE
X P X P
1 -7 1 -12 042
2 -8 028
3 0 03
700 0
0 0
0 Flu
-7 0
300 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
700 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
300 0
0 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 01100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 07 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 06100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 06 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0

Healthcare Operations Management142

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Cause-and-Effect Diagram Template

Policies13

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treeCalc_6

treeCalc_1

Instructions

Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

Statistics

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

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Incorrectinformation

Documentationproblems

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Electronicmedicalrecords

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Typewritten Text
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    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
-136 0 0
-1356 0 0
-1352 0 0
-1348 0 0
-1344 0 0
-134 0 0
-1336 0 0
-1332 0 0
-1328 0 0
-1324 0 0
-132 0 0
-1316 0 0
-1312 0 0
-1308 0 0
-1304 0 0
-13 0 0
-1296 0 0
-1292 0 0
-1288 0 0
-1284 0 0
-128 0 0
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-1272 0 0
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-126 0 0
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-1204 0 0
-12 0 042
-1196 0 042
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-118 0 042
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-7 1 07
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052 1 1
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188 1 1
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DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
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-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7
PrecisionTree Statistics Report
For HMO vaccination decision of Book6
Created on 172006 at 33050 PM
Vaccination program 1 1 Program 2 No program
STATISTICS
Mean -7 -728
Minimum -7 -12
Maximum -7 0
Mode -7 -12
Std Dev 0 504
Skewness 0 05583270345
Kurtosis 0 16291297236
PROFILE
X P X P
1 -7 1 -12 042
2 -8 028
3 0 03
700 0
0 0
0 Flu
-7 0
300 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
700 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
300 0
0 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 01100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 07 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 06100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 06 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0

treeCalc_6

treeCalc_1

Instructions

Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

Statistics

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
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    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
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    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
-136 0 0
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-132 1 07
-128 1 07
-124 1 07
-12 1 07
-116 1 07
-112 1 07
-108 1 07
-104 1 07
-1 1 07
-096 1 07
-092 1 07
-088 1 07
-084 1 07
-08 1 07
-076 1 07
-072 1 07
-068 1 07
-064 1 07
-06 1 07
-056 1 07
-052 1 07
-048 1 07
-044 1 07
-04 1 07
-036 1 07
-032 1 07
-028 1 07
-024 1 07
-02 1 07
-016 1 07
-012 1 07
-008 1 07
-004 1 07
0 1 1
004 1 1
008 1 1
012 1 1
016 1 1
02 1 1
024 1 1
028 1 1
032 1 1
036 1 1
04 1 1
044 1 1
048 1 1
052 1 1
056 1 1
06 1 1
064 1 1
068 1 1
072 1 1
076 1 1
08 1 1
084 1 1
088 1 1
092 1 1
096 1 1
1 1 1
104 1 1
108 1 1
112 1 1
116 1 1
12 1 1
124 1 1
128 1 1
132 1 1
136 1 1
14 1 1
144 1 1
148 1 1
152 1 1
156 1 1
16 1 1
164 1 1
168 1 1
172 1 1
176 1 1
18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
-6 0 0
-55 0 0
-5 0 0
-45 0 0
-4 0 0
-35 0 0
-3 0 0
-25 0 0
-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7
PrecisionTree Statistics Report
For HMO vaccination decision of Book6
Created on 172006 at 33050 PM
Vaccination program 1 1 Program 2 No program
STATISTICS
Mean -7 -728
Minimum -7 -12
Maximum -7 0
Mode -7 -12
Std Dev 0 504
Skewness 0 05583270345
Kurtosis 0 16291297236
PROFILE
X P X P
1 -7 1 -12 042
2 -8 028
3 0 03
700 0
0 0
0 Flu
-7 0
300 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
700 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
300 0
0 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 01100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 07 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 06100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 06 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000200 0
0 Flu outbreak 0 DEFAULT 0 06 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 04 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0

treeCalc_1

Instructions

Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

Statistics

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
-136 0 0
-1356 0 0
-1352 0 0
-1348 0 0
-1344 0 0
-134 0 0
-1336 0 0
-1332 0 0
-1328 0 0
-1324 0 0
-132 0 0
-1316 0 0
-1312 0 0
-1308 0 0
-1304 0 0
-13 0 0
-1296 0 0
-1292 0 0
-1288 0 0
-1284 0 0
-128 0 0
-1276 0 0
-1272 0 0
-1268 0 0
-1264 0 0
-126 0 0
-1256 0 0
-1252 0 0
-1248 0 0
-1244 0 0
-124 0 0
-1236 0 0
-1232 0 0
-1228 0 0
-1224 0 0
-122 0 0
-1216 0 0
-1212 0 0
-1208 0 0
-1204 0 0
-12 0 042
-1196 0 042
-1192 0 042
-1188 0 042
-1184 0 042
-118 0 042
-1176 0 042
-1172 0 042
-1168 0 042
-1164 0 042
-116 0 042
-1156 0 042
-1152 0 042
-1148 0 042
-1144 0 042
-114 0 042
-1136 0 042
-1132 0 042
-1128 0 042
-1124 0 042
-112 0 042
-1116 0 042
-1112 0 042
-1108 0 042
-1104 0 042
-11 0 042
-1096 0 042
-1092 0 042
-1088 0 042
-1084 0 042
-108 0 042
-1076 0 042
-1072 0 042
-1068 0 042
-1064 0 042
-106 0 042
-1056 0 042
-1052 0 042
-1048 0 042
-1044 0 042
-104 0 042
-1036 0 042
-1032 0 042
-1028 0 042
-1024 0 042
-102 0 042
-1016 0 042
-1012 0 042
-1008 0 042
-1004 0 042
-10 0 042
-996 0 042
-992 0 042
-988 0 042
-984 0 042
-98 0 042
-976 0 042
-972 0 042
-968 0 042
-964 0 042
-96 0 042
-956 0 042
-952 0 042
-948 0 042
-944 0 042
-94 0 042
-936 0 042
-932 0 042
-928 0 042
-924 0 042
-92 0 042
-916 0 042
-912 0 042
-908 0 042
-904 0 042
-9 0 042
-896 0 042
-892 0 042
-888 0 042
-884 0 042
-88 0 042
-876 0 042
-872 0 042
-868 0 042
-864 0 042
-86 0 042
-856 0 042
-852 0 042
-848 0 042
-844 0 042
-84 0 042
-836 0 042
-832 0 042
-828 0 042
-824 0 042
-82 0 042
-816 0 042
-812 0 042
-808 0 042
-804 0 042
-8 0 07
-796 0 07
-792 0 07
-788 0 07
-784 0 07
-78 0 07
-776 0 07
-772 0 07
-768 0 07
-764 0 07
-76 0 07
-756 0 07
-752 0 07
-748 0 07
-744 0 07
-74 0 07
-736 0 07
-732 0 07
-728 0 07
-724 0 07
-72 0 07
-716 0 07
-712 0 07
-708 0 07
-704 0 07
-7 1 07
-696 1 07
-692 1 07
-688 1 07
-684 1 07
-68 1 07
-676 1 07
-672 1 07
-668 1 07
-664 1 07
-66 1 07
-656 1 07
-652 1 07
-648 1 07
-644 1 07
-64 1 07
-636 1 07
-632 1 07
-628 1 07
-624 1 07
-62 1 07
-616 1 07
-612 1 07
-608 1 07
-604 1 07
-6 1 07
-596 1 07
-592 1 07
-588 1 07
-584 1 07
-58 1 07
-576 1 07
-572 1 07
-568 1 07
-564 1 07
-56 1 07
-556 1 07
-552 1 07
-548 1 07
-544 1 07
-54 1 07
-536 1 07
-532 1 07
-528 1 07
-524 1 07
-52 1 07
-516 1 07
-512 1 07
-508 1 07
-504 1 07
-5 1 07
-496 1 07
-492 1 07
-488 1 07
-484 1 07
-48 1 07
-476 1 07
-472 1 07
-468 1 07
-464 1 07
-46 1 07
-456 1 07
-452 1 07
-448 1 07
-444 1 07
-44 1 07
-436 1 07
-432 1 07
-428 1 07
-424 1 07
-42 1 07
-416 1 07
-412 1 07
-408 1 07
-404 1 07
-4 1 07
-396 1 07
-392 1 07
-388 1 07
-384 1 07
-38 1 07
-376 1 07
-372 1 07
-368 1 07
-364 1 07
-36 1 07
-356 1 07
-352 1 07
-348 1 07
-344 1 07
-34 1 07
-336 1 07
-332 1 07
-328 1 07
-324 1 07
-32 1 07
-316 1 07
-312 1 07
-308 1 07
-304 1 07
-3 1 07
-296 1 07
-292 1 07
-288 1 07
-284 1 07
-28 1 07
-276 1 07
-272 1 07
-268 1 07
-264 1 07
-26 1 07
-256 1 07
-252 1 07
-248 1 07
-244 1 07
-24 1 07
-236 1 07
-232 1 07
-228 1 07
-224 1 07
-22 1 07
-216 1 07
-212 1 07
-208 1 07
-204 1 07
-2 1 07
-196 1 07
-192 1 07
-188 1 07
-184 1 07
-18 1 07
-176 1 07
-172 1 07
-168 1 07
-164 1 07
-16 1 07
-156 1 07
-152 1 07
-148 1 07
-144 1 07
-14 1 07
-136 1 07
-132 1 07
-128 1 07
-124 1 07
-12 1 07
-116 1 07
-112 1 07
-108 1 07
-104 1 07
-1 1 07
-096 1 07
-092 1 07
-088 1 07
-084 1 07
-08 1 07
-076 1 07
-072 1 07
-068 1 07
-064 1 07
-06 1 07
-056 1 07
-052 1 07
-048 1 07
-044 1 07
-04 1 07
-036 1 07
-032 1 07
-028 1 07
-024 1 07
-02 1 07
-016 1 07
-012 1 07
-008 1 07
-004 1 07
0 1 1
004 1 1
008 1 1
012 1 1
016 1 1
02 1 1
024 1 1
028 1 1
032 1 1
036 1 1
04 1 1
044 1 1
048 1 1
052 1 1
056 1 1
06 1 1
064 1 1
068 1 1
072 1 1
076 1 1
08 1 1
084 1 1
088 1 1
092 1 1
096 1 1
1 1 1
104 1 1
108 1 1
112 1 1
116 1 1
12 1 1
124 1 1
128 1 1
132 1 1
136 1 1
14 1 1
144 1 1
148 1 1
152 1 1
156 1 1
16 1 1
164 1 1
168 1 1
172 1 1
176 1 1
18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
-6 0 0
-55 0 0
-5 0 0
-45 0 0
-4 0 0
-35 0 0
-3 0 0
-25 0 0
-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7
PrecisionTree Statistics Report
For HMO vaccination decision of Book6
Created on 172006 at 33050 PM
Vaccination program 1 1 Program 2 No program
STATISTICS
Mean -7 -728
Minimum -7 -12
Maximum -7 0
Mode -7 -12
Std Dev 0 504
Skewness 0 05583270345
Kurtosis 0 16291297236
PROFILE
X P X P
1 -7 1 -12 042
2 -8 028
3 0 03
700 0
0 0
0 Flu
-7 0
300 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
700 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
300 0
0 0
Name HMO vaccination decision FILEVER 2
SheetRef 0 RETFUNC 0
GenInfo 01100Exponential 00-10-1
Def Link =
EXT REFS 0
Def Form
Highest 13
Kernel BName bformtype valformula pbformula distribution cumPayoffFunction link ENDNODEFORMULA VAL PB GenInfo IntRefs RefRefs NodeNames
0 HMO vaccination decision 0 0 0 200223000 0 Vaccination program 1
0 Program 0 DEFAULT -7 100245100 0 Flu
0 No program 0 DEFAULT 0 100267100 0 Flu
0 Flu outbreak 0 DEFAULT 0 07 4000200 0
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000200 0
0 Flu outbreak 0 DEFAULT 0 07 200289300 0 Vaccination Program 2
0 No flu outbreak 0 DEFAULT DEFAULT 0 03 4000300 0
0 Program 0 DEFAULT -7 10021213600 0 Costs
0 No program 0 DEFAULT 0 10021011600 0 Costs
0 C 0 DEFAULT DEFAULT -12 06 4000900 0
0 D 0 DEFAULT DEFAULT -8 04 4000900 0
0 A 0 DEFAULT DEFAULT -6 06 4000800 0
0 B 0 DEFAULT DEFAULT -4 04 4000800 0

Instructions

Decision Tree ExampleThis problem is solved using Pallisade PrecisionTree (decision tree software) A 10-day free trial version is available at wwwpalisadecomtrialsaspA tutorial for using Precision Tree can be found at wwwpalisadecomprecisiontree5tipsengsThe problem setup is shown on the Problem tab of this file

Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

Statistics

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
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    0 0
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    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
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    0 0
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    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
-136 0 0
-1356 0 0
-1352 0 0
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-12 0 042
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-804 0 042
-8 0 07
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-78 0 07
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-7 1 07
-696 1 07
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-68 1 07
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-6 1 07
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-436 1 07
-432 1 07
-428 1 07
-424 1 07
-42 1 07
-416 1 07
-412 1 07
-408 1 07
-404 1 07
-4 1 07
-396 1 07
-392 1 07
-388 1 07
-384 1 07
-38 1 07
-376 1 07
-372 1 07
-368 1 07
-364 1 07
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-356 1 07
-352 1 07
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-344 1 07
-34 1 07
-336 1 07
-332 1 07
-328 1 07
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-32 1 07
-316 1 07
-312 1 07
-308 1 07
-304 1 07
-3 1 07
-296 1 07
-292 1 07
-288 1 07
-284 1 07
-28 1 07
-276 1 07
-272 1 07
-268 1 07
-264 1 07
-26 1 07
-256 1 07
-252 1 07
-248 1 07
-244 1 07
-24 1 07
-236 1 07
-232 1 07
-228 1 07
-224 1 07
-22 1 07
-216 1 07
-212 1 07
-208 1 07
-204 1 07
-2 1 07
-196 1 07
-192 1 07
-188 1 07
-184 1 07
-18 1 07
-176 1 07
-172 1 07
-168 1 07
-164 1 07
-16 1 07
-156 1 07
-152 1 07
-148 1 07
-144 1 07
-14 1 07
-136 1 07
-132 1 07
-128 1 07
-124 1 07
-12 1 07
-116 1 07
-112 1 07
-108 1 07
-104 1 07
-1 1 07
-096 1 07
-092 1 07
-088 1 07
-084 1 07
-08 1 07
-076 1 07
-072 1 07
-068 1 07
-064 1 07
-06 1 07
-056 1 07
-052 1 07
-048 1 07
-044 1 07
-04 1 07
-036 1 07
-032 1 07
-028 1 07
-024 1 07
-02 1 07
-016 1 07
-012 1 07
-008 1 07
-004 1 07
0 1 1
004 1 1
008 1 1
012 1 1
016 1 1
02 1 1
024 1 1
028 1 1
032 1 1
036 1 1
04 1 1
044 1 1
048 1 1
052 1 1
056 1 1
06 1 1
064 1 1
068 1 1
072 1 1
076 1 1
08 1 1
084 1 1
088 1 1
092 1 1
096 1 1
1 1 1
104 1 1
108 1 1
112 1 1
116 1 1
12 1 1
124 1 1
128 1 1
132 1 1
136 1 1
14 1 1
144 1 1
148 1 1
152 1 1
156 1 1
16 1 1
164 1 1
168 1 1
172 1 1
176 1 1
18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
-6 0 0
-55 0 0
-5 0 0
-45 0 0
-4 0 0
-35 0 0
-3 0 0
-25 0 0
-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7
PrecisionTree Statistics Report
For HMO vaccination decision of Book6
Created on 172006 at 33050 PM
Vaccination program 1 1 Program 2 No program
STATISTICS
Mean -7 -728
Minimum -7 -12
Maximum -7 0
Mode -7 -12
Std Dev 0 504
Skewness 0 05583270345
Kurtosis 0 16291297236
PROFILE
X P X P
1 -7 1 -12 042
2 -8 028
3 0 03
700 0
0 0
0 Flu
-7 0
300 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
700 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
300 0
0 0

Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

Statistics

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
-136 0 0
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2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
-6 0 0
-55 0 0
-5 0 0
-45 0 0
-4 0 0
-35 0 0
-3 0 0
-25 0 0
-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7
PrecisionTree Statistics Report
For HMO vaccination decision of Book6
Created on 172006 at 33050 PM
Vaccination program 1 1 Program 2 No program
STATISTICS
Mean -7 -728
Minimum -7 -12
Maximum -7 0
Mode -7 -12
Std Dev 0 504
Skewness 0 05583270345
Kurtosis 0 16291297236
PROFILE
X P X P
1 -7 1 -12 042
2 -8 028
3 0 03
700 0
0 0
0 Flu
-7 0
300 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
700 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
300 0
0 0

Statistics

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
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168 1 1
172 1 1
176 1 1
18 1 1
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192 1 1
196 1 1
2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
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-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
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-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7
PrecisionTree Statistics Report
For HMO vaccination decision of Book6
Created on 172006 at 33050 PM
Vaccination program 1 1 Program 2 No program
STATISTICS
Mean -7 -728
Minimum -7 -12
Maximum -7 0
Mode -7 -12
Std Dev 0 504
Skewness 0 05583270345
Kurtosis 0 16291297236
PROFILE
X P X P
1 -7 1 -12 042
2 -8 028
3 0 03

PolicySuggestion

Program
Flu outbreak
No flu outbreak

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
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    0 0
    0 0
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    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
-1368 0 0
-1364 0 0
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-8 0 07
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-704 0 07
-7 1 07
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-68 1 07
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-66 1 07
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-62 1 07
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-604 1 07
-6 1 07
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-588 1 07
-584 1 07
-58 1 07
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-568 1 07
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-56 1 07
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-54 1 07
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-504 1 07
-5 1 07
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-492 1 07
-488 1 07
-484 1 07
-48 1 07
-476 1 07
-472 1 07
-468 1 07
-464 1 07
-46 1 07
-456 1 07
-452 1 07
-448 1 07
-444 1 07
-44 1 07
-436 1 07
-432 1 07
-428 1 07
-424 1 07
-42 1 07
-416 1 07
-412 1 07
-408 1 07
-404 1 07
-4 1 07
-396 1 07
-392 1 07
-388 1 07
-384 1 07
-38 1 07
-376 1 07
-372 1 07
-368 1 07
-364 1 07
-36 1 07
-356 1 07
-352 1 07
-348 1 07
-344 1 07
-34 1 07
-336 1 07
-332 1 07
-328 1 07
-324 1 07
-32 1 07
-316 1 07
-312 1 07
-308 1 07
-304 1 07
-3 1 07
-296 1 07
-292 1 07
-288 1 07
-284 1 07
-28 1 07
-276 1 07
-272 1 07
-268 1 07
-264 1 07
-26 1 07
-256 1 07
-252 1 07
-248 1 07
-244 1 07
-24 1 07
-236 1 07
-232 1 07
-228 1 07
-224 1 07
-22 1 07
-216 1 07
-212 1 07
-208 1 07
-204 1 07
-2 1 07
-196 1 07
-192 1 07
-188 1 07
-184 1 07
-18 1 07
-176 1 07
-172 1 07
-168 1 07
-164 1 07
-16 1 07
-156 1 07
-152 1 07
-148 1 07
-144 1 07
-14 1 07
-136 1 07
-132 1 07
-128 1 07
-124 1 07
-12 1 07
-116 1 07
-112 1 07
-108 1 07
-104 1 07
-1 1 07
-096 1 07
-092 1 07
-088 1 07
-084 1 07
-08 1 07
-076 1 07
-072 1 07
-068 1 07
-064 1 07
-06 1 07
-056 1 07
-052 1 07
-048 1 07
-044 1 07
-04 1 07
-036 1 07
-032 1 07
-028 1 07
-024 1 07
-02 1 07
-016 1 07
-012 1 07
-008 1 07
-004 1 07
0 1 1
004 1 1
008 1 1
012 1 1
016 1 1
02 1 1
024 1 1
028 1 1
032 1 1
036 1 1
04 1 1
044 1 1
048 1 1
052 1 1
056 1 1
06 1 1
064 1 1
068 1 1
072 1 1
076 1 1
08 1 1
084 1 1
088 1 1
092 1 1
096 1 1
1 1 1
104 1 1
108 1 1
112 1 1
116 1 1
12 1 1
124 1 1
128 1 1
132 1 1
136 1 1
14 1 1
144 1 1
148 1 1
152 1 1
156 1 1
16 1 1
164 1 1
168 1 1
172 1 1
176 1 1
18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
-6 0 0
-55 0 0
-5 0 0
-45 0 0
-4 0 0
-35 0 0
-3 0 0
-25 0 0
-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0
Policy Suggestion for HMO vaccination decision of Book6
700 07
0 -7
Flu
-7 -7
300 03
0 -7
Vaccination program 1
-7

RiskProfile

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
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    0 0
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    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
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    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
3 0 03 -1372 0 0
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-8 0 07
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-7 1 07
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-224 1 07
-22 1 07
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-212 1 07
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-204 1 07
-2 1 07
-196 1 07
-192 1 07
-188 1 07
-184 1 07
-18 1 07
-176 1 07
-172 1 07
-168 1 07
-164 1 07
-16 1 07
-156 1 07
-152 1 07
-148 1 07
-144 1 07
-14 1 07
-136 1 07
-132 1 07
-128 1 07
-124 1 07
-12 1 07
-116 1 07
-112 1 07
-108 1 07
-104 1 07
-1 1 07
-096 1 07
-092 1 07
-088 1 07
-084 1 07
-08 1 07
-076 1 07
-072 1 07
-068 1 07
-064 1 07
-06 1 07
-056 1 07
-052 1 07
-048 1 07
-044 1 07
-04 1 07
-036 1 07
-032 1 07
-028 1 07
-024 1 07
-02 1 07
-016 1 07
-012 1 07
-008 1 07
-004 1 07
0 1 1
004 1 1
008 1 1
012 1 1
016 1 1
02 1 1
024 1 1
028 1 1
032 1 1
036 1 1
04 1 1
044 1 1
048 1 1
052 1 1
056 1 1
06 1 1
064 1 1
068 1 1
072 1 1
076 1 1
08 1 1
084 1 1
088 1 1
092 1 1
096 1 1
1 1 1
104 1 1
108 1 1
112 1 1
116 1 1
12 1 1
124 1 1
128 1 1
132 1 1
136 1 1
14 1 1
144 1 1
148 1 1
152 1 1
156 1 1
16 1 1
164 1 1
168 1 1
172 1 1
176 1 1
18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 32 yUnit 02 -135 0 0
-13 0 0
RAW PROFILE DATA -125 0 0
1 1 Program 3 2 No program -12 0 042
1 -7 1 -12 042 -115 0 0
2 -8 028 -11 0 0
3 0 03 -105 0 0
-10 0 0
-95 0 0
-9 0 0
-85 0 0
-8 0 028
-75 0 0
-7 1 0
-65 0 0
-6 0 0
-55 0 0
-5 0 0
-45 0 0
-4 0 0
-35 0 0
-3 0 0
-25 0 0
-2 0 0
-15 0 0
-1 0 0
-05 0 0
0 0 03
05 0 0
1 0 0
15 0 0
2 0 0

RiskProfile

1 Program
2 No program
Value
Probability
Risk Profile For HMO vaccination decision of Book6

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
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    0 0
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    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
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14 1 1
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148 1 1
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18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1

CumulativeProfile

Options

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
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    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03
DEFAULT SCALING HISTOGRAM OF PROFILE DATA
xMin -14 yMin 0 Midpoint 1 Program 2 No program
xMax 2 yMax 12 -14 0 0
Intervals 400 yUnit 02 -1396 0 0
-1392 0 0
RAW PROFILE DATA -1388 0 0
1 1 Program 3 2 No program -1384 0 0
1 -7 1 -12 042 -138 0 0
2 -8 028 -1376 0 0
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-7 1 07
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-116 1 07
-112 1 07
-108 1 07
-104 1 07
-1 1 07
-096 1 07
-092 1 07
-088 1 07
-084 1 07
-08 1 07
-076 1 07
-072 1 07
-068 1 07
-064 1 07
-06 1 07
-056 1 07
-052 1 07
-048 1 07
-044 1 07
-04 1 07
-036 1 07
-032 1 07
-028 1 07
-024 1 07
-02 1 07
-016 1 07
-012 1 07
-008 1 07
-004 1 07
0 1 1
004 1 1
008 1 1
012 1 1
016 1 1
02 1 1
024 1 1
028 1 1
032 1 1
036 1 1
04 1 1
044 1 1
048 1 1
052 1 1
056 1 1
06 1 1
064 1 1
068 1 1
072 1 1
076 1 1
08 1 1
084 1 1
088 1 1
092 1 1
096 1 1
1 1 1
104 1 1
108 1 1
112 1 1
116 1 1
12 1 1
124 1 1
128 1 1
132 1 1
136 1 1
14 1 1
144 1 1
148 1 1
152 1 1
156 1 1
16 1 1
164 1 1
168 1 1
172 1 1
176 1 1
18 1 1
184 1 1
188 1 1
192 1 1
196 1 1
2 1 1

CumulativeProfile

1 Program
2 No program
Value
Cumulative Probability
Cumulative Probability For HMO vaccination decision of Book6

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03

ScatterProfile

Options

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0
1 1 Program 3 2 No program
1 -7 1 -12 042
2 -8 028
3 0 03

ScatterProfile

1 Program
2 No program
Value
Probability
Scatter Profile For HMO vaccination decision of Book6

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0

New Problem

HMO vaccination decision
Program
No program
Flu outbreak
No flu outbreak
Flu outbreak
No flu outbreak
Program
No program
C
D
A
B

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
600 0
0 0
0 Flu
-7 0
400 0
0 0
Vaccination program 1
0
600 0
-6 0
0 Costs
-7 0
400 0
-4 0
600 Vaccination Program 2
0 0
600 0
-12 0
0 Costs
0 0
400 0
-8 0
0 Flu
0 0
400 0
0 0

sensInfo

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1
4 1 0
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 07 -10 -1 10 -1 10 0 07
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06
prob of Flu outbreak 06 -10 -1 10 -1 10 0 06

Chapter 6 Tools for Problem Solv ing and Decis ion Making 145

2 Determine the boundaries of the process (where does it start and end) andthe level of detail desired The level of detail desired or needed willdepend on the question or problem the team is addressing

3 Brainstorm the major process tasks and subtasks List them and arrangethem in order (Sticky notes are often helpful here)

FIGURE 61 Mind MapHigh AccountsReceivables

NOTE Diagram created in Inspiration by Inspiration Software Inc

Dataentryerror

Doctorcoding

Incorrectcoding

Incorrectinformation

Documentationproblems

Insufficientinformation

Electronicmedicalrecords

Slowbilling

Slowpayment

or nopayment

Claimdenied

Procedurenot medically

necessary

Complicatedsystem

Newcomputersystems

FundingMissingrevenue

Privateinsurance

Identifyand fix

systematicproblems

MedicareMedicaid

Noinsurance

Type ofinsurance

Highaccounts

receivable

Procedurenot

covered

JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text
JAS
Typewritten Text

    Instructions

    DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

    Problem Data and Setup

    Answer Report 1

    Sensitivity Report 1

    Limits Report 1

    FMEA Instructions

    A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

    FEMA Worksheet

    FEMA Example

    FMEA PROJECT Patient Fall Reduction
    FMEA goal 50 reduction of preventable patient falls in 2008
    Project leader Abby Lin
    Team members Kevin Smith Jessie Jones Brit Johnson
    Date prepared October 13 2007
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
    No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
    Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
    Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
    Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
    Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    FMEA PROJECT
    FMEA goal
    Project leader
    Team members
    Date prepared
    Results
    Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    0 0
    Microsoft Excel 110 Limits Report
    Worksheet [LP examplexls]Limits Report 1
    Report Created 6272006 30702 PM
    Target
    Cell Name Value
    $I$9 Margin Total $ 4345400
    Adjustable Lower Target Upper Target
    Cell Name Value Limit Result Limit Result
    $B$13 Optimal Cases Respiratory 15 15 43454 15 43454
    $C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
    $D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
    Microsoft Excel 110 Sensitivity Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30702 PM
    Adjustable Cells
    Final Reduced
    Cell Name Value Gradient
    $B$13 Optimal Cases Respiratory 15 -6148
    $C$13 Optimal Cases Coronary Surgery 12 0
    $D$13 Optimal Cases BirthDelivery 20 -2094
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 0
    Constraints
    Final Lagrange
    Cell Name Value Multiplier
    $I$4 Diagnostic Services (hours) Total 29408 0
    $I$5 ICU Bed Days Total 55 9648
    $I$6 Routine Bed Days Total 40256 0
    $I$7 Nursing Care (hours) Total 3800 1
    Microsoft Excel 110 Answer Report
    Worksheet [LP examplexls]Setup (2)
    Report Created 6272006 30701 PM
    Target Cell (Max)
    Cell Name Original Value Final Value
    $I$9 Margin Total $ 325000 $ 4345400
    Adjustable Cells
    Cell Name Original Value Final Value
    $B$13 Optimal Cases Respiratory 1 15
    $C$13 Optimal Cases Coronary Surgery 1 12
    $D$13 Optimal Cases BirthDelivery 1 20
    $E$13 Optimal Cases AlcoholDrug Abuse 1 2908
    Constraints
    Cell Name Cell Value Formula Status Slack
    $I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
    $I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
    $I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
    $I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
    $E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
    $D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
    $C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
    $B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
    DRG
    Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
    Resources
    Diagnostic Services (hours) 7 10 2 1 325 20
    ICU Bed Days 1 25 05 0 55 4
    Routine Bed Days 5 7 2 7 420 21
    Nursing Care (hours) 50 88 27 50 3800 215
    Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
    Minimum Cases 15 10 20 10
    Optimal Cases 1 1 1 1

Instructions

DRG Linear Programming ExampleThe problem data and setup are shown on the worksheetTo solve the problem using Excel SolverOn the worksheet titled Problem Data and Setup choose Tools -gt Solver (If you do not see Solver in Tools you may need to go to Tools -gt Add-Ins and check the Solver Add-In box) Set target cell $I$9 Equal to Max By changing cells $B$13$E$13 Subject to the constraints $B$13gt=$B$11 $C$13gt=$C$11 $D$13gt=$D$11 $E$13gt=$E$11 $I$4lt=$G$4 $I$5lt=$G$5 $I$6lt=$G$6 $I$7lt=$G$7 The click on Solve

Problem Data and Setup

Answer Report 1

Sensitivity Report 1

Limits Report 1

FMEA Instructions

A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

FEMA Worksheet

FEMA Example

FMEA PROJECT Patient Fall Reduction
FMEA goal 50 reduction of preventable patient falls in 2008
Project leader Abby Lin
Team members Kevin Smith Jessie Jones Brit Johnson
Date prepared October 13 2007
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FMEA PROJECT
FMEA goal
Project leader
Team members
Date prepared
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Microsoft Excel 110 Limits Report
Worksheet [LP examplexls]Limits Report 1
Report Created 6272006 30702 PM
Target
Cell Name Value
$I$9 Margin Total $ 4345400
Adjustable Lower Target Upper Target
Cell Name Value Limit Result Limit Result
$B$13 Optimal Cases Respiratory 15 15 43454 15 43454
$C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
$D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
$E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
Microsoft Excel 110 Sensitivity Report
Worksheet [LP examplexls]Setup (2)
Report Created 6272006 30702 PM
Adjustable Cells
Final Reduced
Cell Name Value Gradient
$B$13 Optimal Cases Respiratory 15 -6148
$C$13 Optimal Cases Coronary Surgery 12 0
$D$13 Optimal Cases BirthDelivery 20 -2094
$E$13 Optimal Cases AlcoholDrug Abuse 2908 0
Constraints
Final Lagrange
Cell Name Value Multiplier
$I$4 Diagnostic Services (hours) Total 29408 0
$I$5 ICU Bed Days Total 55 9648
$I$6 Routine Bed Days Total 40256 0
$I$7 Nursing Care (hours) Total 3800 1
Microsoft Excel 110 Answer Report
Worksheet [LP examplexls]Setup (2)
Report Created 6272006 30701 PM
Target Cell (Max)
Cell Name Original Value Final Value
$I$9 Margin Total $ 325000 $ 4345400
Adjustable Cells
Cell Name Original Value Final Value
$B$13 Optimal Cases Respiratory 1 15
$C$13 Optimal Cases Coronary Surgery 1 12
$D$13 Optimal Cases BirthDelivery 1 20
$E$13 Optimal Cases AlcoholDrug Abuse 1 2908
Constraints
Cell Name Cell Value Formula Status Slack
$I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
$I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
$I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
$I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
$E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
$D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
$C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
$B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
DRG
Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
Resources
Diagnostic Services (hours) 7 10 2 1 325 20
ICU Bed Days 1 25 05 0 55 4
Routine Bed Days 5 7 2 7 420 21
Nursing Care (hours) 50 88 27 50 3800 215
Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
Minimum Cases 15 10 20 10
Optimal Cases 1 1 1 1

Problem Data and Setup

Answer Report 1

Sensitivity Report 1

Limits Report 1

FMEA Instructions

A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

FEMA Worksheet

FEMA Example

FMEA PROJECT Patient Fall Reduction
FMEA goal 50 reduction of preventable patient falls in 2008
Project leader Abby Lin
Team members Kevin Smith Jessie Jones Brit Johnson
Date prepared October 13 2007
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FMEA PROJECT
FMEA goal
Project leader
Team members
Date prepared
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Microsoft Excel 110 Limits Report
Worksheet [LP examplexls]Limits Report 1
Report Created 6272006 30702 PM
Target
Cell Name Value
$I$9 Margin Total $ 4345400
Adjustable Lower Target Upper Target
Cell Name Value Limit Result Limit Result
$B$13 Optimal Cases Respiratory 15 15 43454 15 43454
$C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
$D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
$E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
Microsoft Excel 110 Sensitivity Report
Worksheet [LP examplexls]Setup (2)
Report Created 6272006 30702 PM
Adjustable Cells
Final Reduced
Cell Name Value Gradient
$B$13 Optimal Cases Respiratory 15 -6148
$C$13 Optimal Cases Coronary Surgery 12 0
$D$13 Optimal Cases BirthDelivery 20 -2094
$E$13 Optimal Cases AlcoholDrug Abuse 2908 0
Constraints
Final Lagrange
Cell Name Value Multiplier
$I$4 Diagnostic Services (hours) Total 29408 0
$I$5 ICU Bed Days Total 55 9648
$I$6 Routine Bed Days Total 40256 0
$I$7 Nursing Care (hours) Total 3800 1
Microsoft Excel 110 Answer Report
Worksheet [LP examplexls]Setup (2)
Report Created 6272006 30701 PM
Target Cell (Max)
Cell Name Original Value Final Value
$I$9 Margin Total $ 325000 $ 4345400
Adjustable Cells
Cell Name Original Value Final Value
$B$13 Optimal Cases Respiratory 1 15
$C$13 Optimal Cases Coronary Surgery 1 12
$D$13 Optimal Cases BirthDelivery 1 20
$E$13 Optimal Cases AlcoholDrug Abuse 1 2908
Constraints
Cell Name Cell Value Formula Status Slack
$I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
$I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
$I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
$I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
$E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
$D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
$C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
$B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0
DRG
Respiratory Coronary Surgery BirthDelivery AlcoholDrug Abuse Available Actual
Resources
Diagnostic Services (hours) 7 10 2 1 325 20
ICU Bed Days 1 25 05 0 55 4
Routine Bed Days 5 7 2 7 420 21
Nursing Care (hours) 50 88 27 50 3800 215
Margin $ 40000 $ 250000 $ 30000 $ 5000 $ 325000
Minimum Cases 15 10 20 10
Optimal Cases 1 1 1 1

Answer Report 1

Sensitivity Report 1

Limits Report 1

FMEA Instructions

A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

FEMA Worksheet

FEMA Example

FMEA PROJECT Patient Fall Reduction
FMEA goal 50 reduction of preventable patient falls in 2008
Project leader Abby Lin
Team members Kevin Smith Jessie Jones Brit Johnson
Date prepared October 13 2007
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FMEA PROJECT
FMEA goal
Project leader
Team members
Date prepared
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Microsoft Excel 110 Limits Report
Worksheet [LP examplexls]Limits Report 1
Report Created 6272006 30702 PM
Target
Cell Name Value
$I$9 Margin Total $ 4345400
Adjustable Lower Target Upper Target
Cell Name Value Limit Result Limit Result
$B$13 Optimal Cases Respiratory 15 15 43454 15 43454
$C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
$D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
$E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
Microsoft Excel 110 Sensitivity Report
Worksheet [LP examplexls]Setup (2)
Report Created 6272006 30702 PM
Adjustable Cells
Final Reduced
Cell Name Value Gradient
$B$13 Optimal Cases Respiratory 15 -6148
$C$13 Optimal Cases Coronary Surgery 12 0
$D$13 Optimal Cases BirthDelivery 20 -2094
$E$13 Optimal Cases AlcoholDrug Abuse 2908 0
Constraints
Final Lagrange
Cell Name Value Multiplier
$I$4 Diagnostic Services (hours) Total 29408 0
$I$5 ICU Bed Days Total 55 9648
$I$6 Routine Bed Days Total 40256 0
$I$7 Nursing Care (hours) Total 3800 1
Microsoft Excel 110 Answer Report
Worksheet [LP examplexls]Setup (2)
Report Created 6272006 30701 PM
Target Cell (Max)
Cell Name Original Value Final Value
$I$9 Margin Total $ 325000 $ 4345400
Adjustable Cells
Cell Name Original Value Final Value
$B$13 Optimal Cases Respiratory 1 15
$C$13 Optimal Cases Coronary Surgery 1 12
$D$13 Optimal Cases BirthDelivery 1 20
$E$13 Optimal Cases AlcoholDrug Abuse 1 2908
Constraints
Cell Name Cell Value Formula Status Slack
$I$4 Diagnostic Services (hours) Total 29408 $I$4lt=$G$4 Not Binding 3092
$I$5 ICU Bed Days Total 55 $I$5lt=$G$5 Binding 0
$I$6 Routine Bed Days Total 40256 $I$6lt=$G$6 Not Binding 1744
$I$7 Nursing Care (hours) Total 3800 $I$7lt=$G$7 Binding 0
$E$13 Optimal Cases AlcoholDrug Abuse 2908 $E$13gt=$E$11 Not Binding 1908
$D$13 Optimal Cases BirthDelivery 20 $D$13gt=$D$11 Binding 0
$C$13 Optimal Cases Coronary Surgery 12 $C$13gt=$C$11 Not Binding 2
$B$13 Optimal Cases Respiratory 15 $B$13gt=$B$11 Binding 0

Sensitivity Report 1

Limits Report 1

FMEA Instructions

A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

FEMA Worksheet

FEMA Example

FMEA PROJECT Patient Fall Reduction
FMEA goal 50 reduction of preventable patient falls in 2008
Project leader Abby Lin
Team members Kevin Smith Jessie Jones Brit Johnson
Date prepared October 13 2007
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FMEA PROJECT
FMEA goal
Project leader
Team members
Date prepared
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Microsoft Excel 110 Limits Report
Worksheet [LP examplexls]Limits Report 1
Report Created 6272006 30702 PM
Target
Cell Name Value
$I$9 Margin Total $ 4345400
Adjustable Lower Target Upper Target
Cell Name Value Limit Result Limit Result
$B$13 Optimal Cases Respiratory 15 15 43454 15 43454
$C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
$D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
$E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454
Microsoft Excel 110 Sensitivity Report
Worksheet [LP examplexls]Setup (2)
Report Created 6272006 30702 PM
Adjustable Cells
Final Reduced
Cell Name Value Gradient
$B$13 Optimal Cases Respiratory 15 -6148
$C$13 Optimal Cases Coronary Surgery 12 0
$D$13 Optimal Cases BirthDelivery 20 -2094
$E$13 Optimal Cases AlcoholDrug Abuse 2908 0
Constraints
Final Lagrange
Cell Name Value Multiplier
$I$4 Diagnostic Services (hours) Total 29408 0
$I$5 ICU Bed Days Total 55 9648
$I$6 Routine Bed Days Total 40256 0
$I$7 Nursing Care (hours) Total 3800 1

Limits Report 1

FMEA Instructions

A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

FEMA Worksheet

FEMA Example

FMEA PROJECT Patient Fall Reduction
FMEA goal 50 reduction of preventable patient falls in 2008
Project leader Abby Lin
Team members Kevin Smith Jessie Jones Brit Johnson
Date prepared October 13 2007
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
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0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FMEA PROJECT
FMEA goal
Project leader
Team members
Date prepared
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
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0 0
0 0
0 0
0 0
0 0
0 0
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0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Microsoft Excel 110 Limits Report
Worksheet [LP examplexls]Limits Report 1
Report Created 6272006 30702 PM
Target
Cell Name Value
$I$9 Margin Total $ 4345400
Adjustable Lower Target Upper Target
Cell Name Value Limit Result Limit Result
$B$13 Optimal Cases Respiratory 15 15 43454 15 43454
$C$13 Optimal Cases Coronary Surgery 12 10 38454 12 43454
$D$13 Optimal Cases BirthDelivery 20 20 43454 20 43454
$E$13 Optimal Cases AlcoholDrug Abuse 2908 10 42500 2908 43454

FMEA Instructions

A typical FMEA consists of the following steps1 Identify the process to be analyzed Typically this is a main process for the organization2 Assemble and train the team Processes usually cross functional boundaries and therefore the analysis should be performed by a team of relevant personnel No one person or persons from a single functional area will have the knowledge needed to perform the analysis3 Develop a detailed process flowchart including all steps in the process 4 Identify each step (or function) in the process5 Identify potential failures (or failure modes) at each step in the process Note that there may be more than one potential failure at each step6 Determine the worst potential consequence (or effect) of each possible failure7 Identify the cause(s) (contributory factors) of each potential failure A root cause analysis can be helpful in this step Note that there may be more than one cause for each potential failure8 Identify any failure ldquocontrolsrdquo currently present A control reduces the likelihood of causes or failure occurring reduces the severity of an effect or enables the detection of the occurrence of a cause or failure before it leads to the adverse effect9 Rate the severity of each effect (on a scale of 1-10 with 10 being the most severe) This rating should reflect the impact of any controls that reduce the severity of the effect10 Rate the likelihood (occurrence score) of each cause occurring (on a scale of 1-10 with 10 being certain to occur) This rating should reflect the impact of any controls that reduce the likelihood of occurrence11 Rate the effectiveness of each control (on a scale of 1-10 with 1 being an error free detection system)12 Multiply the three ratings by one another to obtain the Risk Priority Number (RPN) for each cause or contributory factor13 Use the RPNs to prioritize problems for corrective action All causes which result in an effect with a severity of 10 should be high on the priority list regardless of RPN14 Develop an improvement plan to address the targeted causes (who when how assessed etc)

FEMA Worksheet

FEMA Example

FMEA PROJECT Patient Fall Reduction
FMEA goal 50 reduction of preventable patient falls in 2008
Project leader Abby Lin
Team members Kevin Smith Jessie Jones Brit Johnson
Date prepared October 13 2007
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FMEA PROJECT
FMEA goal
Project leader
Team members
Date prepared
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0

FEMA Worksheet

FEMA Example

FMEA PROJECT Patient Fall Reduction
FMEA goal 50 reduction of preventable patient falls in 2008
Project leader Abby Lin
Team members Kevin Smith Jessie Jones Brit Johnson
Date prepared October 13 2007
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FMEA PROJECT
FMEA goal
Project leader
Team members
Date prepared
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0

FEMA Example

FMEA PROJECT Patient Fall Reduction
FMEA goal 50 reduction of preventable patient falls in 2008
Project leader Abby Lin
Team members Kevin Smith Jessie Jones Brit Johnson
Date prepared October 13 2007
Results
Step(s) in the Process Potential Failure Mode Failure Cause(s) Failure Effect(s) Severity (1-10) Probability of Occurrence (1-10) Existing Control(s) Probability of Detection (1-10) Risk Priority Number (RPN) Recommended Actions Responsibility Target Date Outcome Measure Action Complete New Severity New Occurrence New Detection New RPN
Fall assessment upon admission Fall Anethesia Potential injury 10 1 1 10 Amublation assistance for the first 24 hours after admission 0
No asssesment Lack of complete patient history information Inaccurate fall risk assigned to patient 8 2 2 32 Chart audits to assure admission evalution 0
Incorrect fall assessment Fall Slip or trip due to wet floor trip hazards patient urgency Potential Injury 8 1 Patients assigned fall risk category 1 8 0
Patient not identified as having a high fall risk Incorrect use of assessment Lack of fall interventions 7 2 2 28 Training on fall assessment and prevention Monitor falls to insure that risks and preventions are identified 0
Medication issues Over-medication Patients are admitted in an agitated state requiring stronger medication Drowsiness leading to a fall 8 3 2 48 Medication training to make clinicians aware of sedative potential of medications Post alerts on patients with high medication Include fall risk in shift assessment 0
Medications increase ataxia andor drowsiness Medications have sedating and ataxic effects Potential Injury 9 8 2 144 Staff training on medication effectsInclude fall risk in shift assessment 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0