chapter 6 quick links slide 1 performance objectives desktop publishing terms word features used...

Copyright 2005, Paradigm Publishing Inc.

Chapter 6

Quick Links

Slide 1

Performance Objectives

Desktop Publishing Terms

Word Features Used

Planning Brochures and Booklets

Creating Brochures

Understanding Newspaper Columns

Using Reverse Text

Formatting with Styles

Using the Style Gallery

Using AutoFormat

Understanding Word Styles

Creating Styles

Using the Microsoft Office Online Templates Web Page Booklet Template

Copying Individual Styles

Using Drop Caps

Using 2 Pages Per Sheet Feature

Using Reading Layout View

Creating Diagrams

Creating a Chart

Using a Document Map

DTP Pointers

Commands Review

Creating Brochures and Booklets

Advanced Microsoft® Word 2003: Desktop Publishing


Chapter 6

Quick Links

Slide 2



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Upon successful completion of Chapter 6, you will be able to create brochures and booklets using a variety of page layouts and design techniques.


Chapter 6

Quick Links

Slide 3



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Book fold Character style Drop cap Dummy Duplex printing List style Newspaper columns Normal style

Panels Paragraph style Parallel folds Reverse text Right-angle folds Style Table style

Click a link to advance to the related slide.


Chapter 6

Quick Links

Slide 4



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Word Features Used

AutoFormat Book fold Brochure template Bullets and Numbering Charts and graphs Columns Diagrams and

organization charts Document Maps Drawing toolbar Drop caps Headers and Footers Indents Manual duplex Margins

Microsoft Office Online Templates Web Page

Paper size Paragraph alignment Paragraph spacing Reading Layout view Style Style Gallery Styles and Formatting ta

sk pane Table Tabs Text boxes 2 pages per sheet

Click a link to advance to the related slide.


Chapter 6

Quick Links

Slide 5



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Is purpose to inform, educate, promote, or sell?

Is the purpose to establish and reinforce organization’s identity and image?

Content should include:• Clear description of product, service, company• How will the reader benefit?• What action is requested? Fill-in form?

Detachable postcard?


Chapter 6

Quick Links

Slide 6



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Creating Brochures

Determine the:• size of paper• type of paper• page layout• margin settings• panel widths


Chapter 6

Quick Links

Slide 7



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Determining the Size of Paper

The manner in which a brochure is folded determines the order in which the panels are set on the page.

Parallel folds: All folds run in the same direction.

Right-angle folds: Folds created by pages folded at right angles to each other.

Use 8½ by 11-inch paper for letter fold, accordion fold, and single fold brochures.

Use 8½ by 14-inch paper for map fold or gate fold brochures.


Chapter 6

Quick Links

Slide 8



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Determining the Type of Paper

How will it be distributed?• mailed, envelope• handout

How often will it be handled? What is the image you want to project? What is your budget?• nonstandard-size• colored• predesigned


Chapter 6

Quick Links

Slide 9



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Determining the Page Layout

Divided into panels. Panels: Sections separated by folds in a

brochure page layout. Letter fold or tri-fold has 6 panels. Create a dummy to help visualize placement

of text, margins, white space, design elements, and folds.

Dummy: A mockup that is positioned, folded, trimmed, and/or labeled as the actual publication.


Chapter 6

Quick Links

Slide 10



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Determining the Margin Settings

The left and right margins are usually less than for standard business documents.

The printer will not print anything in its defined unprintable area.

Use Print Preview to view the results of setting margins.


Chapter 6

Quick Links

Slide 11



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Determining the Panel Widths

The widths of the panels in most brochures cannot all be equal.

If equal panel sizes are used:• the margins on some of the panels will appear

uneven• the brochure folds will not fall properly in

relation to the text. The thickness of the paper stock affects the

amount of space taken up by the fold.


Chapter 6

Quick Links

Slide 12



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Methods Used to Create Brochures

Newspaper columns—rarely used. Text boxes—most common:• position 3 text boxes on the page to represent

3 panels• remove borders

Tables:• set up with 5 columns, 1 row; 3 columns for the

text/graphics and 2 columns for the margins• remove borders

2-pages per sheet feature—used in single-fold brochures.


Chapter 6

Quick Links

Slide 13



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Methods Used to Create Spacing between ColumnsMethod Used

to Create Columns

Method Used to Create Spacing between Columns

Columns featureAt the Columns dialog box in the Width and spacing section, adjust the amount in the Spacing text box.

Table featureCreate blank columns in between the columns that contain the text for each panel.

Text Box featureSize and position the text boxes containing the text for each panel, leaving the desired amount of white space between text boxes.

2 pages per sheet feature

Applicable only to single-fold brochures, white space is achieved by adjusting the margin settings.

Book Fold feature

White space is achieved by adjusting the margin settings and the gutter space.


Chapter 6

Quick Links

Slide 14



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Using Word’s Brochure Template—Formatted in

Columns A letter-fold (3-panel) brochure. Contains instructions and tips. Shows how formatted text might appear

for:• columns• headings• subheadings• cover title• cover graphic image

Delete default text and type your content.


Chapter 6

Quick Links

Slide 15



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Using Word’s Brochure Template—Formatted in

Columns…/2


Chapter 6

Quick Links

Slide 16



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Using an Online Template—Formatted in Text Boxes


Chapter 6

Quick Links

Slide 17



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Newspaper columns: Text flows from the bottom of one column to the top of the next column.

By default, all documents are set up in a one-column format.

Column formatting can be assigned before the text is typed or it can be applied to existing text.


Chapter 6

Quick Links

Slide 18



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Creating Newspaper Columns

click Format, Columns


Chapter 6

Quick Links

Slide 19



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Inserting Breaks

Column break: Ctrl + Shift + Enter Page break: Ctrl + Enter Insert a continuous section break at the end

of the last column to balance the text in columns.

click Insert, Break

click


Chapter 6

Quick Links

Slide 20



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Using Reverse Text

Reverse text: White text set against a solid background.

Effective with single words, short phrases, or special characters.

Easy to create using Text Box or AutoShape features:

1. create text box or AutoShape2. change the fill color3. change the text color

If necessary, change paragraph alignment and spacing by clicking Format, Paragraph.


Chapter 6

Quick Links

Slide 21



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Customizing Bullets and Numbers

click Format, Bullets and Numbering

click


Chapter 6

Quick Links

Slide 22



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Customizing Bullets and Numbers…/2

Options are available for changing the:• bullet character• indent after bullet• tab after text• indent for wrapped

text lines


Chapter 6

Quick Links

Slide 23



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Style: A group of defined formatting instructions that can be applied at one time to a whole document or to various parts of a document.

A style may be edited which automatically updates any occurrence of that style within a document.

Most built-in styles are available in templates.

Normal style: A set of formatting instructions automatically applied to any text that is typed unless other formatting instructions are specified.


Chapter 6

Quick Links

Slide 24



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Accessing Styles

Use the Style list box located at the left side of the Formatting toolbar.

Pressing Shift + Down Arrow will display all styles.


Chapter 6

Quick Links

Slide 25



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Accessing Styles…/2

You can also view all available styles using the Styles and Formatting task pane.

click Format, Styles and Formatting


Chapter 6

Quick Links

Slide 26



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Use to apply styles from other templates to the current document.

click Format, Themeclick Style Gallery button


Chapter 6

Quick Links

Slide 27



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Using AutoFormat

Automatically applies predesigned styles.

click Format, AutoFormat


Chapter 6

Quick Links

Slide 28



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Paragraph style: A set of formatting instructions that applies to an entire paragraph.

Character style: A set of formatting instructions that applies to selected text only.

Table style: Styles including borders, shading, alignment, and fonts used in a table.

List style: Style used to format bulleted or numbered lists.

Paragraph style

Character style

List style

Table style


Chapter 6

Quick Links

Slide 29



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Creating Styles

Creating a style by example: Format text and then use the Style button on the Formatting toolbar.

Creating a style using the New Style dialog box: click the New Style button in the Styles and Formatting task pane.


Chapter 6

Quick Links

Slide 30



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

New Style Dialog Box


Chapter 6

Quick Links

Slide 31



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Applying Styles

A style can be applied before you type text or to text in an existing document.

Use the Style button on the Formatting toolbar or the Styles and Formatting task pane.


Chapter 6

Quick Links

Slide 32



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Modifying and Updating an Existing Style

When you modify a style, all text to which that style has been applied is changed.

At the Styles and Formatting task pane, click the down-pointing arrow at the right side of the style name and then click Modify.


Chapter 6

Quick Links

Slide 33



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Removing a Style from Text

Use the Clear Formatting style.


Chapter 6

Quick Links

Slide 34



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Using the Microsoft Office Online Templates Web Page Booklet

Template A template serves as a foundation for

creating a customized document. Book fold: Word feature used to print two

pages on one side of the paper. For example, in an eight-page booklet:• pages 8 and 1 are on the same side of the same

sheet• pages 7 and 2 share the same sheet• pages 6 and 3 share the same sheet• page 5 and 4 must print on the same sheet

The Book fold option is available at the Page Setup dialog box at the Margins tab.


Chapter 6

Quick Links

Slide 35



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Duplex Printing

Duplex printing: Printing on both sides of the paper. Some printers can print in duplex mode.

Check printer settings by clicking File, Print, and then Properties.

If you do not have a duplex printer, use the manual duplex feature by clicking File, Print, and then check the Manual duplex check box.

Change the printing order by clicking Tools, Options, and then clicking the Print tab.


Chapter 6

Quick Links

Slide 36



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Working with Headers and Footers

At the Page Setup dialog box, click the Layout tab to:• change the header and footer margins• create a different header and footer for the first

page or section• create different headers and footers for odd and

even pages The Header and Footer toolbar appears in

the pane.


Chapter 6

Quick Links

Slide 37



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


click Tools, Templates and Add-Insclick the Organizer button at the Templates tab


Chapter 6

Quick Links

Slide 38



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Using Drop Caps

Drop cap: The first letter of the first word in a paragraph formatted in a larger font size and positioned into the beginning of the paragraph.

Change color, font, size, add shadow, add fill, or drop cap first word in paragraph.

Can be applied only to existing text.


Chapter 6

Quick Links

Slide 39



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Using Drop Caps…/2

click Format, Drop Cap


Chapter 6

Quick Links

Slide 40



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Divides each page in half so the printed page can be folded in half.

Used in single-fold brochures or booklets. Each half page is displayed and numbered

as a separate page. To use the 2 pages per sheet feature:

1. Click File, Page Setup.2. Select the Margins tab.3. Select 2 pages per sheet at the drop-down list

to the right of the Multiple pages list box. The name of some of the margin boxes will

change depending on the page orientation.


Chapter 6

Quick Links

Slide 41



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Provides optimized layout for reading documents.

All toolbars are hidden, with the exception of the Reviewing and Reading Layout toolbars.

The Reading Layout toolbar contains a number of different buttons to facilitate the reading experience.


Chapter 6

Quick Links

Slide 42



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Creating Diagrams

Six diagram formats are available:1. Organization Chart2. Cycle Diagram3. Radial Diagram4. Pyramid Diagram5. Venn Diagram6. Target Diagram

click the Insert Diagram or Organization Chart button on the Drawing toolbar


Chapter 6

Quick Links

Slide 43



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Creating Diagrams…/2

A diagram-specific toolbar will appear and can be used to modify the diagram.

Diagrams are inserted within a frame that can be resized and moved.

To add text to an element click the text and type.

The text can be formatted just like any other text.


Chapter 6

Quick Links

Slide 44



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Creating a Chart

Charts and graphs are an effective method for conveying facts and figures.

click Insert, Objectclick the tabclick


Chapter 6

Quick Links

Slide 45



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Creating a Chart…/2

A Column chart and its datasheet will be inserted.

You can also create a chart using the data in a Word table.


Chapter 6

Quick Links

Slide 46



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review


Displays a list of all of the headings used in a document in a pane.

Headings must be formatted using the heading styles.

Useful for navigating within a document. Display the Document Map by clicking

View and then Document Map.


Chapter 6

Quick Links

Slide 47



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

DTP Pointers

View mailing regulations at www.usps.gov. Adjust margin settings to allow an adequate

amount of white space on each side of the brochure page.

Use unequal panel widths in a brochure to accommodate appropriate placement of the text and folds.

Use the Print Layout view to display columns side by side.

Be consistent when varying column widths within a document.


Chapter 6

Quick Links

Slide 48



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

DTP Pointers…/2

Make sure all column breaks are in appropriate locations.

Select Automatic at the Font color palette and the text will automatically change to white when a black fill is added.

Brochures involve many steps, so save often as you work.

Styles can help to maintain consistency and reinforce an organization’s identity.

Use drop caps sparingly.


Chapter 6

Quick Links

Slide 49



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Commands Review

Change margins File, Page Setup, Margins tab

2 pages per sheetFile, Page Setup, Margins tab, Multiple pages, 2 pages per sheet

Book fold File, Page Setup, Margins tab, Multiple pages, Book fold

Manual duplex printing File, Print, Manual duplex

Columns dialog box Format, Columns

Header and Footer View, Header and Footer

Insert a column break Insert, Break, Column break; or press Ctrl + Shift + Enter

Insert a page break Insert, Break, Page break; or press Ctrl + Enter

Character spacing and kerning

Format, Font, Character Spacing tab


Chapter 6

Quick Links

Slide 50



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Commands Review…/2

Borders and Shading dialog box Format, Borders and Shading

Display Drawing toolbar

Drawing button on Standard toolbar; or right-click Standard toolbar, select Drawing; or View, Toolbars, select Drawing

Draw a text boxText Box button on the Drawing toolbar, click and drag the crosshairs to draw a box

Insert existing text into a text box

Select text, click the Text Box button on the Drawing toolbar

Size a text boxDouble-click the text box border, select the Size tab, or drag sizing handles

Position a text boxDouble-click the text box border, select the Layout tab, click Advanced, or drag to position

Format Text Box dialog box Format, Text Box


Chapter 6

Quick Links

Slide 51



Word Features Used


Creating Brochures


Using Reverse Text



Using AutoFormat


Creating Styles



Using Drop Caps



Creating Diagrams

Creating a Chart


DTP Pointers

Commands Review

Commands Review…/3

Drop Cap dialog box Format, Drop Cap

Styles and Formatting task pane Format, Styles and Formatting

Font dialog box

Format, Font; or click the Font list box, Font Size list box, and/or Character formatting buttons on the Formatting toolbar

Reading Layout view Read button on Standard toolbar

Document MapView, Document Map; or click Document Map button on Standard toolbar

Chart or graphInsert, Object, Create New tab, select Microsoft Graph Chart in the Object type list box

Diagram or organization chart Insert Diagram or Organization Chart button on Drawing toolbar

chapter 6 quick links slide 1 performance objectives desktop publishing terms word features used...

Documents

word styles

style gallery

individual styles

desktop publishing slide

paradigm publishing

used planning brochures

quick links slide

reverse text formatting