chapter 9 pages 193-197 christopher crosby viviana hernandez
DESCRIPTION
Formatting Standard formatting- a way to set up a document so it follows a convention Visual cue- an element the reader sees that has a particular meaning White spaces- any blank space on the page Readability- how easily the reader can understand and locate information on the documentTRANSCRIPT
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Chapter 9 Pages 193-197Christopher CrosbyViviana Hernandez
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USB drives are more durable and eco-friendly than CDs.
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Formatting Standard formatting- a way to set up a document so it follows a convention
Visual cue- an element the reader sees that has a particular meaning
White spaces- any blank space on the page
Readability- how easily the reader can understand and locate information on the document
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Introductory Paragraph, Headings, Fonts and sizesUse a introductory paragraph to make it easier to read.
Headings- are words and phrases that introduce sections of text
Font (typeface) - are characters that make up a set of letters
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Varying Heading Font Styles & Parallel StructureVarying in heading fonts helps clarifies organizational structure.
Parallel structure- writing method in which similar elements are expressed in a consistent way or using a same pattern
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Formatting, Organizational Symbols, High-Quality Paper
●Highlight important information
●High-quality paper helps your information look professional.
●Higher grade paper for important correspondence.
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Formatting LettersDocuments are also characterized by different formats
Block-style letter- formatted so all lines are flush with the left margin.
Modified-block-style letter- places the date, complimentary close, and signature to the right of the center point of the letter
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pg 197 - pg 204
Javier & Jessica
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Standard Letter Elementsdateinside addresssalutationbodycomplimentary closesignaturenotations
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Date LineThe date consists of the month, day, & year.
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Inside AddressThe inside address is the name, title, & address of the recipient.
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SalutationThe salutation is the greeting in a letter & always begins with Dear. This is followed by the recipient’s first name or, according to your relationship, title & last name.
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BodyThe body of the letter is the message. Format the body according to the block or modified-block style.
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Complimentary CloseThe complimentary close is the sign-off for the letter. Only the first word is capitalized. Mixed or open punctuation is used in the complimentary close.
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SignatureThe writer’s name & title are called the signature or signature block. The writer’s job title & department appear beneath the name, unless a letterhead is used that contains this information.
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NotationsLetters may include reference initials. These indicate who keyed the letter.
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Additional Letter ElementsAttention Line- is a wealth of resources available to the writer telephone, internet, company databases.
Subject Line- A subject line in a letter is used like a subject line in an e-mail. It helps the reader know the content of the message before reading.
Postscript- means after writing and is information included after the signature.
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Envelopes If you are physically mailing a letter, it is necessary to to address an envelope. The US Postal Service recommends the address be in all capital letters with no punctuation.
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Enclosure Notation An enclosure notation alerts the reader to materials that are included in the mailing along with the letter.
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Jaret Delatorre & Nathan J
Chapter 9pages 205-213
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Formatting Memos
Memos are hardcopies used for intra-office communication
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Templates
Are predesigned forms supplied in word processing software
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Guide Words
To form, date, and subject appear at the top
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Notations
At the bottom of the memo are used to indicate specific things to the reader
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Blind Copy
Is used when you are sending a copy of the memo to someone without the recipient’s knowledge
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Is a message that is created, sent, and received digitally (electronically)
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Netiquette
Is a set of guidelines for appropriate behavior on the Internet, including e-mail, and should always be followed