chapter elections process webinar presentation
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TRANSCRIPT
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Chapter Elections30-Minute Webinar
February 23, 10 am CSTFebruary 24, 2 pm CST
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Register by April 1 to save!
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2010 Awards of Excellence
This could be you!Submission Deadline:June 4, 2010
For more information and to download submission packages visit: www.ifma.org\events\aoe
Planning to submit this year or sometime soon?Attend an AOE Webinar for tips, advice and best practices
Tuesday, March 9, 2010 – 10 am CDTWednesday, March 10, 2010 – 2 pm CDT
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Chapter Election Process• Your Chapter Bylaws
– Ultimate authority on this and any issue related to board operations
– Following the required process protects you and your board
• Robert’s Rules of Order– Staff can help
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Who Can Run for Office?• Member in good standing – a member
whose membership is up to date with both IFMA HQ and the chapter at the time of elections and during the entire term of office while elected.
• An officer who has not just completed serving a term in that office.
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Chapter Elections• In March:
– Nominating Committee chaired by the most recent past chapter president willing to serve
– Committee chair appoints a minimum of two additional members
– Not all should be chapter board members– Committee should meet and put together the
officer slate
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Chapter Elections• In April
– The Nominating Committee Chair presents the slate at a chapter meeting
– This is an important opportunity for the general membership to make nominations from the floor!
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Chapter Elections• In May
– Ballot is distributed1. Includes Nominating Committee’s officer slate2. Nominees brought from the floor for each officer
position3. A blank space for write-in candidates for each
officer position– Nominating Committee chooses distribution
method• Electronic is acceptable (unless state laws prohibit)
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BallotThe Fiji Chapter of IFMAOfficer ElectionsCandidates
Mary Smith, Chapter President Joe Jones (nominated from the floor) ______________________________ (write-in candidate)
John James, Chapter Vice President __________________________ (write-in candidate)
Jane Jones, Chapter Treasurer __________________ (write-in candidate)
Jim Johnson, Chapter Secretary ______________________ (write-in candidate)
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Chapter Elections• Tabulation
– Bylaws require four weeks between distribution and tabulation (counting the votes)
– Nominating Committee determines how to validate and count the ballots
– Tie? Winner decided by “lot” – draw straws, high card, rock-paper-scissors…
– Nominating Committee Chair reports results to the chapter membership
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Chapter Elections• Miscellaneous
– Only officers are elected– Directors are appointed by the president– The president-elect should be planning his
board appointments during the election process
– It is up to the president whether committee officers fill the director positions.
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Chapter Elections – Final steps
• Notify the new officers• Notify those that win election• Notify the chapter members• Notify IFMA HQ – your Chapter Liaison!!!• Swear-in your officers at the July Chapter
meeting – Oath of Office available
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Chapter Elections• Does your chapter have an effective
balloting process?
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Chapter Elections• How does your chapter handle succession
management and finding new blood?