checklist - shepard · use this checklist as your guideline for important deadline dates for the...

Use this checklist as your guideline for important deadline dates for the show. Order by the discount deadlines to save money.

Please keep copies of all forms and bring with you to the show.

DUE DATE ORDER FORM RETURN TO

ASAP Exhibitor Badge Registration Electronic submit

Questions? Call (800) 465‐5514

International: (847) 996‐5814

ASAP Hotel Reservations Deadline [email protected]

(855) 202‐7214

July 9th/July 25th Buyer Lead Retrieval (tiered Discount Deadlines) Experient

michelle.willever@experient‐inc.com

August 1st

Exhibitor Appointed Contractor (EAC) Form

Required by company that is hiring anoutside contractor to install or dismantle booth.

Submit electronically

August 1st

Certificate of Insurance

All Exhibiting Companies

All Exhibitor Appointed Contractors

Submit electronically

Purchase Insurance (if needed) Purchase Electronically with

Marsh/TotalEvent

August 1st Submit Hanging Sign Form Submit to

[email protected]

August 9th – August 27th Advance Warehouse Freight Receiving

Surcharges apply after August 27th

Shepard [email protected]

August 10th

Food & Beverage

Request to Sample

Booth Catering

Hand Washing Station

Centerplate [email protected]

August 12th Booth Cleaning Services San Diego Convention Center

[email protected]

August 12th Internet Services (wireless options are available) Smart City

August 16th Furniture & Accessories Order Form Shepard

[email protected]

August 16th Electrical Outlets & Labor Edlen Electrical

[email protected]

August 16th Booth Security Discount Deadline Staff Pro: [email protected]

August 23rd Submit Floral Order TLC Plant Rental

plant@tlc‐florist.com

Prior to Show Audio Visual/Computer Rental SmartSource

[email protected]

CHECKLIST September 6-8, 2018 ● San Diego Convention Center ● San Diego, California

http://cedia.a2zinc.net/CEDIA2018/public/e_exhibitorconsole.aspx

https://exhibitor.experientswap.com/Home/Login



https://www.totaleventinsurance.com/app/Customer/ExhibitorAnnual.aspx?eid=rOkfVCu7vfk$

https://orders.smartcitynetworks.com/center.aspx?center=025

SHOW MOVE‐IN Thursday, August 30…………………………………….7:00am – 7:00pm Friday, August 31………………………………………….7:00 am – 7:00 pm Saturday, September 1…………………………………7:00 am – 7:00 pm Sunday, September 2 will be a dark day – SDCC will be closed Monday, September 3 ..................................... 7:00 am – 7:00 pm Tuesday, September 4 ..................................... 7:00 am – 7:00 pm Wednesday, September 5 ................................ 7:00 am – 7:00 pm Refer to the targeted move‐in floorplan for move‐in dates based on booth size and location.

The Shepard Marshalling Yard will be closed on Sunday, September 2nd

Freight will not be delivered to your booth and orders will not be honored for any exhibitors with a balance due to CEDIA until payment is received in full for your exhibit space.

Exhibitors will be permitted to merchandise until 10:00 pm. No in‐and‐out access to the exhibit halls after 7:00 pm.

SHOW DAYS & HOURS Thursday, September 6 .................................... 9:00 am – 6:00 pm Friday, September 7 ......................................... 9:00 am – 6:00 pm Saturday, September 8 .................................... 9:00 am – 5:00 pm Exhibitors will be permitted access 2 hours prior to show open on Thursday only.

Exhibitors will be permitted access 1 hour prior to show open and 1 hour after show close.

Early move‐out is strictly prohibited.

EXHIBITOR REGISTRATION HOURS Monday, September 3 ..................................... 8:00 am – 6:00 pm Tuesday, September 4 ..................................... 7:00 am – 6:00 pm Wednesday, September 5 ................................ 7:00 am – 6:00 pm Thursday, September 6………………………………….7:00 am – 12:00 pm

***After 12pm on Thursday, September 6th, stop by Attendee Registration Kiosk for Assistance**

SHOW MOVE‐OUT Saturday, September 8 ..... ………………………….5:01 pm – 12:00 am Sunday, September 9…………………………………. 6:00 am – 12:00 am Monday, September 10 .... ………………………….6:00 am – 12:00 am Tuesday, September 9………………………………… 6:00 am – 12:00 pm

SHOW SCHEDULE September 6-8, 2018 ● San Diego Convention Center ● San Diego, California

AUDIO VISUAL EQUIPMENT SMARTSOURCE phone: (800) 888‐8686 fax: (972) 692‐7815 [email protected] BUSINESS CENTER FED EX OFFICE phone: (619) 525‐5450 [email protected] BOOTH FURNITURE SHEPARD phone: (702) 507‐5278 fax: (702) 948‐0341 [email protected] BOOTH SECURITY STAFF PRO [email protected] CLEANING SERVICES SAN DIEGO CONVENTION CENTER phone: (619) 525‐5468 [email protected] https://boothcleaning.sdccc.org/ COMPUTER EQUIPMENT SMARTSOURCE phone: (800) 888‐8686 fax: (972) 692‐7815 [email protected] ELECTRICAL SERVICE EDLEN phone: (619) 696‐6625 fax: (619) 696‐7762 [email protected] FLORAL & PLANT RENTAL TLC NATIONAL FLORIST phone: (770) 507‐6777 fax: (770) 474‐4676 www.tlc‐florist.com FOOD & BEVERAGE SERVICE CENTERPLATE

phone: (619) 525‐5818 [email protected]

FREIGHT & SHIPPING SHEPARD phone: (702) 507‐5278 fax: (702) 948‐0341 [email protected] HOTEL RESERVATIONS ONPEAK phone: (855) 202‐7214 [email protected] INSURANCE FOR PURCHASE MARSH/TOTAL EVENT INSURANCE phone: 781‐994‐6000 [email protected] INTERNATIONAL SHIPMENTS PHOENIX INTERNATIONAL phone: (908) 355‐8900 Fax: (908) 355‐8883 [email protected] INTERNET SMARTCITY phone: (888) 446‐6911 Fax: (702) 943‐6001 [email protected] LABOR/ PLUMBING SHEPARD phone: (702) 507‐5278 fax: (702) 948‐0341 [email protected] LEAD RETRIEVAL EXPERIENT phone: (888) 266‐6802 michelle.willever@experient‐inc.com REGISTRATION EXPERIENT phone: (800) 227‐0511 cediaexpo.com SPECIAL SIGNS SHEPARD phone: (702) 507‐5278 fax: (702) 948‐0341 [email protected]

SERVICE CONTRACTORS

September 6-8, 2018 ● San Diego Convention Center ● San Diego, California

https://registration.experientevent.com/showHTP181/?_ga=2.233824094.1172668754.1524760073-818540548.1517342190

https://iamtlc.net/

AGE LIMIT For security and safety, children under the age of 18, including infants, are NOT allowed on the show floor at any time during the CEDIA trade show, including move‐in and move‐out. Proof of age is required on show site. CEDIA reserves the right to refuse admittance to anyone under the age of 18. AISLE SPACE Exhibitors shall not solicit business and distribute literature in aisles, or engage in any activity that leads to congestion in the aisles. Aisle logos, such as gels, footprints, floor stickers, etc., are not allowed unless they are purchased as an official sponsorship. If your company is interested in sponsorship opportunities, please contact your sales representative. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE The San Diego Convention Center is ADA compliant. As new standards are introduced, it is the facility’s goal to implement those changes or upgrades in a timely manner. In accordance with the ADA, the convention center is responsible for permanent premises access accommodations, such as, but not limited to, wheelchair lifts, elevator standards, door width standards and restroom accessibility. It is the licensee’s responsibility to provide non‐permanent accessibility requirements, such as, but not limited to, hearing‐assisted or visually‐assisted devices and temporary seating accessibility and/or interpreters. ANIMALS With the exception of guide, signal, or service animals, animals are not allowed in the facility without prior written approval. Approval is based on whether the animal is legitimately part of a show, exhibit, or activity requiring the use of animals. ANNOUNCEMENTS Show Management reserves the right to make public address announcements in the exhibit hall for conference sessions, meetings and other official events, or in the event of an emergency. No unauthorized announcements or advertisements, including but not limited to exhibitor contest/prize winners, will be allowed. BADGE REQUESTS AND REGULATIONS Register for your staff badges within the Exhibitor Portal.

BADGES WILL NOT BE MAILED. Register online and you will receive a confirmation email. Print and bring this confirmation to show site, or we will scan the confirmation from your Smartphone. Your badge will then be printed and handed to you onsite.

Badges must be worn at all times while at the show.

No one will be allowed on the exhibit floor at any time without a badge.

Exhibitors are entitled to an allotment of 10 badges per 10x10. Badge reprints will result in an additional charge.

Each employee must provide personal identification (driver's license with photo or passport) and personal business identification (personalized business card, W2 form, or cancelled payroll check) to confirm entrance into the exhibit floor and to pick up their badge.

Exhibitor badges are for exhibitor staff only. CEDIA Show Management strictly monitors the number of exhibitor badges requested by exhibiting companies. This policy has been designed to address the growing problem of buyers on the show floor prior to show opening, the safety issues posed by their presence, and fairness to other exhibitors. Buyers will not be admitted on the show floor prior to Thursday, September 6, the official opening day of the show.

Authorized contact(s) is/are the only staff member(s) who can make additions and changes to your original badge request, both in advance and on‐site at the Show. Authorized contacts certify that the persons listed on the Exhibitor Badge Order Form are bona fide employees of your company. All violations are subject to a $500 fine. Any Exhibitor or authorized contact of an exhibitor found to be in violation of the show badge regulations is subject to a fine as well as the possible loss of their booth space.

Your badge(s) are the property of CEDIA, and are non‐transferable and may be revoked at any time. There is a fee of $100 to replace a misplaced or lost badge. Your badge will only be reprinted once at the Show. Please note that if you misplace your badge, you are jeopardizing the security of CEDIA.

A-Z EXHIBITOR INFORMATION



BALLOONS Mylar balloons are not permitted in the San Diego Convention Center. Helium balloons may not be distributed or sold inside the facility. With the prior approval of show management, helium balloons may be used when they are permanently affixed to authorized displays. If helium balloons are released for any reason within the facility, labor costs associated with the removal of the balloons will be charged to the exhibitor the prevailing rate. Helium balloons distributed outside the facility shall not be permitted inside the building. Additionally, helium balloons may not be released into the outside environment from the premises of the convention center. Exhibitors must notify Show Management by June 29, 2018, of any helium balloon displays.

BANNERS Ground‐supported banners are permitted up to 12 ft. high, and must be single‐sided and cannot face into a neighboring exhibitor’s booth space. All banners over 8’ high MUST be installed by Shepard. This includes banners that are hung from telescopic rods. For additional information please contact Shepard. Note: Hanging signs/banners that hang above your booth are considered sponsorship and must be approved in advance by Show Management. Please refer to the Hanging Sign Guidelines within this manual.

BOOTH AND MATERIAL ABANDONMENT Exhibitors that leave excessive literature and/or display materials in their booth at the end of the show will be deemed to be guilty of “material abandonment”. Any charges incurred on behalf of Show Management to remove the abandoned materials will be billed to the exhibitor directly. Show Management and the San Diego Convention Center will NOT be responsible for the recovery of abandoned materials that are left in an exhibitor’s booth past the move‐out dates and times as published within this manual.

BOOTH CONSTRUCTION

Please refer to the Exhibit Display Guidelines pages for Use of Space rules for the hall/area related to your booth(s).

Signs, display material, products, tables or lights cannot protrude into the aisles or encroach upon neighboring booths, norexceed the height limitations for your display area. Obstructions may not be placed in any aisle, passageway or exit.

Fire extinguishing appliances located on columns and walls must have a 3’ clearance and remain accessible and visible at alltimes.

Nothing may be posted, tacked, nailed or screwed to columns, walls, floors, or other parts of the building. Any damage ordefacement caused by an infraction of this rule will be remedied and the cost will be charged to the exhibitor. Exhibitorswill not be permitted to operate their exhibit in a manner which, in the opinion of Show Management, is objectionable.

There is absolutely no painting, solvents, glue, epoxy, markers, unapproved tape, and no adhesives of any kind can be usedanywhere inside the Center or in its adjoining spaces (such as lobbies, docks, etc.).

There is no open saw cutting of any kind allowed within the Convention Center. If your booth materials require woodcutting on site there may be additional requirements necessary if approved by the Convention Center. Please contact Nicole Tessier ([email protected]) for Show Management approval.

All exhibit materials (including chairs) must be kept out of the aisles. Booth material must be flame retardant to thesatisfaction of the Fire Marshal by the flame‐retardant certification or ability to pass on‐site flame test.

BOOTH OCCUPANCY Booths must be set‐up, staffed and ready to open at the beginning of each day’s Exhibit Hall hours. Booths must remain intact until the close of the Exhibit Hall. Early tear‐down of booths is strictly prohibited. Failure to abide by these rules may result in a fine and/or losing priority status in future Emerald Expositions events.

BOOTHS WITH CEILINGS & CANOPIES Exhibitor must notify the fire marshal and Show Management by June 1, 2018 of booths with ceilings. Due to potential seismic activity in California and need to withstand potential earthquakes, a CA stamped structural engineering plan is REQUIRED. If exhibitor does not receive prior approval and does not meet necessary regulations, exhibitor is risking potential of not having booth approved and would not be able to display. It is EXTREMELY IMPORTANT to be in contact with fire marshal in advance and have a CA structural engineering plan. Please refer to the “Ceiling and Canopy Guidelines” page within this Exhibitor Manual for contact information and instructions on the type of paperwork and plans required.



BUSINESS CENTER The Business Center at the San Diego Convention Center is operated by FedEx Office. It is located in the lobby outside of Exhibit Hall C. They may be reached at (619) 525‐5450 or [email protected]. CARLOAD SERVICE If you are arriving in a privately‐owned vehicle and have small hand‐carried items to be brought to your booth, you may utilize this round‐trip service offered by Shepard. Service is not available for those arriving in U‐Haul, Penske, etc. trucks. CARPET Carpet, or another type of floor covering, is mandatory for all booths. Booth carpet must extend to the aisle. If gaps exist, Shepard will install carpet at the exhibitor’s expense. CLEAN FLOOR POLICY Empty cartons and cases must be removed from your booth, they cannot be stored behind drape or in your booth. Shepard will provide “Empty Crate” stickers to affix to boxes, cases and crates and will store and return them to your booth at show closing. Please refer to the Shepard section of this manual for specific times and dates. CLEANING Exhibitors are responsible for keeping their booth clean throughout the show. Cleaning services including vacuuming, shampooing and trash removal may be contracted from the San Diego Convention Center. Ordering information can be found on the cleaning order form from the San Diego Convention Center within this service manual. COPYRIGHTS Exhibitors shall obey copyright laws and assume full and sole liability and responsibility for the use of copyrighted materials at the show. Exhibitors must obtain any/all necessary licenses and approvals from copyright owners and pay all required royalties and fees. DEMONSTRATIONS Demonstrations must take place within the assigned exhibit space. Demonstrations may not directly or indirectly prevent the normal flow of foot traffic through aisles or common space, nor inhibit the ability of neighboring exhibitors to conduct business. Aisles may not be obstructed at any time. Demonstrations must have the proper protection to prevent injuries to spectators. Any demonstration found to be in poor taste or not within the scope of the event by Event Management is not permitted. DISPLAY VEHICLES AND TRAILERED EXHIBITS Exhibitors must notify Show Management by June 29, 2018 of any trailers or vehicles within exhibits. Shepard Exposition Services will assess a mobile spotting fee of $150 round trip for each vehicle. Vehicles operated by exhibitors may be allowed on the exhibit hall floor, if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call Shepard Exposition Services customer service for details. All vehicles must meet Fire Marshal approval for display and location. Vehicles on display must adhere to the following rules. Automobiles, trucks, tractors, and other vehicles may be displayed in exhibit halls only if approved by the San Diego convention Center, under the following conditions:

Fuel tanks shall contain no more than one‐quarter tank or five (5) gallons of fuel, whichever is the least, with a locking gas cap or tape over the gas cap

Battery cables must be disconnected from the ignition system, and keys for display vehicles must be held by a responsible person at the display location

Floor plans must indicate where vehicles are to be located and vehicles shall not be moved during show hours

A drip pan is required under the vehicle’s drive train

Refueling is prohibited in the facility

Keys must be delivered to event security during show hours

Vehicles shall not be moved during show hours



DRONES The San Diego Convention Center does not allow drones of any kind inside the convention center or around the perimeter.

ELECTRICAL All electrical must be ordered through Edlen, the exclusive electrical provider of the San Diego Convention Center. Booths may have outlets pre‐dropped in the booths. Please be advised that if you plug into these electrical outlets, you will be charged for your power usage at a higher rate than if you had ordered it in advance. For your safety and the safety of other show participants, all electrical work including floor distribution must be performed by Edlen. Electrical equipment shall be operated and maintained in a manner that does not create a hazard to life or property. Sufficient access and working space must be provided for all electrical equipment and must comply with current N.E.C. standards.

EXCESSIVE TRASH Any exhibitors promoting giveaways from their booths which generate additional trash are required to order porter service for their booth. Exhibitors who require porter service for their booths, but do not order it, will automatically be billed for this service. Any wooden crates or large containers left on the show floor (not labeled as empty storage) will be subject to an additional fee for dismantling and disposal.

EXHIBITOR‐APPOINTED CONTRACTORS Exhibitors who wish to employ exhibitor‐appointed contractors to erect or dismantle their booth may have supervision of labor sent in from their supplier. Workers of this type cannot physically erect the booth, unless they are members of the appropriate Union Local. Please be sure to submit the required EAC Form by August 1, 2018. Please contact [email protected] if you have any questions.

EXPOSED AREAS MUST BE FINISHED All backwalls, sidewalls or any other exposed areas of the display must be draped or finished surfaces. No graphics, logos, or print facing into another booth is allowed.

FILMING, VIDEO RECORDING RIGHTS AND ELECTRONIC MESSAGES From time to time, photographs, motion pictures and/or video recordings may be made in the Show Facility, which recordings may include images of Exhibitor, its employees, agents, and related merchandise and displays. Exhibitors may not hinder, obstruct or interfere in any way with such photography or recordings whether by Show Management, its agents, attendees, or other exhibitors, and hereby consent to Show Management’s use of such recordings for commercial purposes. To the extent necessary to fulfill Show Management’s express obligations hereunder, Exhibitor hereby grants Show Management a non‐exclusive, royalty‐free, revocable, non‐transferable worldwide license (without the right to sublicense) to use Exhibitor’s trademarks, service marks, logos, trade names, copyrighted content, hypertext links, domain names, icons, buttons, banners, graphic files, and images.

FIRE AND SAFETY REGULATIONS The fire code at San Diego Convention Center is very rigid. A fire marshal will be making inspections throughout the show to ensure that all exhibitors and show management are in compliance with building regulations, including state and local codes. Please carefully review the Las Vegas Fire Regulations found in this service manual.

FIREARMS – DANGEROUS WEAPONS Only active on‐duty police officers may carry firearms within the convention center in accordance with their duties. Any other device designed or intended to be used in inflict serious injury upon persons or property, is strictly prohibited regardless of license or status. Any violation of this policy may result in immediate removal from the building and may be subject to arrest.

FOOD & BEVERAGE All food and beverage must be purchased from Centerplate, the exclusive food service provider for the San Diego Convention Center. Information including menus can be found in the ADDITIONAL SERVICES section of this manual. No other food items or beverages may be brought into the facility. There is a ZERO tolerance of any violation of the CA Alcohol Beverage Control (ABC) laws and regulations regarding bringing in and consuming outside alcohol in the facility.



https://cedia.a2zinc.net/CEDIA2018/public/e_exhibitorconsole.aspx

FREIGHT HOLDS Show management and Shepard reserve the right to hold freight for ANY outstanding balance owed, including, but not limited to: booth, electrical, freight, storage fees, etc. Freight will be released when the outstanding balance is paid.

HANGING SIGNS Hanging signs are only permitted for Sound Rooms in Sound Room Row and Island booths 20x20 and larger where all sides of the booth are 20’ or longer. Signs must stay within the footprint of the booth. There is no minimum or maximum height restriction. Ceiling heights vary throughout the exhibit hall, so please contact Show Management for the exact height over your booth. To have your hanging sign approved, please contact Nicole Tessier ([email protected]).

HARD WALL BOOTHS The San Diego Convention Center has the following requirements for hard wall booths:

Certificates for flame resistance required for booth walls and ceilings with fabric or plastic

Battery‐operated smoke detectors on ceilings

Booths that are 750 square feet or greater shall have additional exits that open outward

Portable fire extinguishers required for booths 1,000 square feet or greater

HOTEL & TRAVEL Book your hotels through the CEDIA housing company, OnPeak. Use the CEDIA website and book online. If you have questions, call (855) 202‐7214 or e‐mail [email protected].

INTERNET SERVICES Telephone and internet are not included with your booth package. Smart City is the exclusive provider and installer of all Voice, Data and Network Services (wired and wireless) including communications cabling. This includes, but is not limited to, all cabling fiber optic, twisted pair (Category 3, 5 and 6), coaxial and all other date and telecommunications related cabling to meeting rooms, booths, within both (under carpet and flooring), tents and other locations on the Facility property, inside and out. Click here to access Smart City’s electronic order form.

LABOR FOR EXHIBITS California is NOT a “right‐to‐work” state. The installation and dismantling of prefabricated displays comes under the jurisdiction of the Painters Decorators Union. Union Labor is available to assist in the installation and dismantling of exhibit booths.

However, one (1) full‐time exhibiting company employee may work without tools for thirty (30) minutes on the installation (move‐

in) and thirty minutes (30) on the dismantle (move‐out) without union labor. Exhibitors are not permitted to use tools of any type

(screwdrivers, hammers, electric drills, power saws, etc.) on booths of any size. Exhibitors may handle and set out the products they

manufacture; however, all background materials – display boards, back drops, stands – anything products are displayed upon,

attached to or made part of and laying of floor tile and carpets must be installed by union labor. If union labor is needed, exhibitor

personnel may work alongside of the union on a one to one basis. Exhibit labor, freight and rigging labor, electricians, and plumbers

can be arranged for at established rates, using the order forms in this manual.

The Teamsters have jurisdiction over all unloading and reloading of materials. The union also has jurisdiction over the operation of

all material handling equipment –this includes all dollies and hand trucks. Exhibitors may carry only what 1 person can manage in

one trip, using no equipment. No hand carried items may come through the loading dock. Current union jurisdiction precludes hotel

personnel from delivering material to exhibit booths. Please note that tipping union personnel is prohibited.

LIGHTING IN EXHIBIT HALLS

Show level lighting will be assessed by Show Management during set‐up hours on Tuesday, September 4, 2018. If an exhibitor needs

lights turned on or off over their booth, the request must be submitted to the floor manager. Each request takes 10‐15 minutes.

Exhibitors will incur a $350 flat fee for any and all light changes and will be collected by the facility at the time of the request.



https://www.cediaexpo.com/hotel-travel/book-your-hotel/


LIGHT PROJECTION The projection of light or laser in any form onto any part of the building or other exhibits must be preapproved by Show Management. Sponsorship/advertising fees will apply.

MARSHALING YARD The marshaling yard will be located at 2387 Faivre St., Chula Vista, CA 91900. The Shepard Marshalling Yard will be closed on Sunday, September 2nd MOTORIZED CARTS ADA needs will be accommodated. For safety reasons, motorized carts, including Segway’s, are not allowed in any public areas including the lobby. Wheel coverings are required on the tires when traveling in carpeted areas. To reduce the risk of accidents, please exercise due caution when operating motorized carts in approved areas. Hoverboards are not permitted. Wheelchairs and mobile scooters are not available for rental within the San Diego Convention Center but can be ordered and delivered to the San Diego Convention Center upon request: Mobility Source; 619‐234‐9505; *Free delivery/pick‐up within San Diego; www.wheelchairsource.com PARKING The San Diego Convention Center has on‐site private vehicle parking available in the 1,950 vehicle underground garage located below the convention center. Parking rates may vary depending on special event activity at nearby Petco Park. For questions, please contact Ace Parking at 619‐237‐0399. PRE‐SHOW AND POST‐SHOW BOOTH ACTIVIITES Pre‐ or post‐show events or meetings in your booth space require Show Management approval and security authorization. Click here to access the CEDIA Exhibitor Portal and submit your request. MARKETING AND PR KIT Use CEDIA Expo’s free marketing and PR toolkit for quick tips and tools to increase your exposure at CEDIA Expo. Click here to access to the exhibitor service center and the most up‐to‐date marketing and PR toolkit. POCKET GUIDE Product categories will be used in the onsite pocket guide to help attendees find you. Please complete your profile by June 29 to ensure accuracy. All information in the CEDIA Expo Exhibitor Portal will also be transferred to the mobile app. PROMOTIONAL DISTRIBUTION/USE OF AISLES & COMMON AREAS The distribution of samples, printed materials and any promotional material is restricted to within the exhibitor’s booth only. All models must remain within the booth space at all times. Advertising materials may be handed out within the booth space only. Strolling entertainment or moving advertisements outside of the exhibit space is strictly prohibited. Advertising outside of your booth space is considered sponsorship. Contact your CEDIA account executive to discuss available opportunities and pricing. PYROTECHNICS & LASERS A special permit is required for the use of pyrotechnics and/or lasers. Each situation must be pre‐approved by Show Management and the Fire Marshal. If approved, the use of pyrotechnics and/or lasers will be strictly controlled and continuously monitored. Standby fire personnel may be required. Licensee will be charged by the convention center for the cost of standby personnel. ROLLING CARTS No rolling carts will be permitted on the show floor. SECURITY CEDIA Show Management makes every effort to provide protection for exhibitors’ merchandise and displays. Show Management will provide perimeter guard service on a 24‐hour basis to include move‐in, show days and move‐out. While Show Management will implement security measures to safeguard your property, neither Show Management, the San Diego Convention Center, security contractor, drayage contractor, decorator, nor any of their officers, agents or employees assumes any responsibility for such property, loss or theft. To order additional booth security, such as an overnight security guard, see the Security Form in the vendor section of this manual.




https://www.cediaexpo.com/exhibit/exhibitor-service-center/


SHUTTLE SERVICE Free shuttle bus service will operate between the San Diego Convention Center and most hotels from Wednesday, September 5 to Saturday, September 8. Please note that CEDIA will not provide a shuttle to and from the airport. SMOKING The San Diego Convention Center is a nonsmoking facility. The uses of electronic cigarettes, electronic vaping devices, personal vaporizers or electronic nicotine delivery systems are not permitted within the facility. SOUND/NOISE LEVELS Exhibitors must regulate the level of sound in their booths so as not to inhibit the ability of neighboring exhibitors. Exhibitors may use sound equipment in their booths so long as the noise level does not exceed 85dB or disrupt the activities of the neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than the aisle or any adjacent booth. Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing organizations that collect fees on behalf of composers and publishers of music.

STORAGE

Storing of any crates, cartons, boxes or other show materials within or behind your booth is strictly prohibited. Violators of fire codes are subject to fines and confiscation of materials. Cartons may not be stored behind curtains or in your booth.

Empty crates, cartons and boxes must be removed from the exhibitor’s booth. Empty containers will be picked up by Shepard. Shepard will return all “empties” at the conclusion of the Show.

Exhibitors may obtain labels marked “EMPTY STORAGE” at the Shepard Expositions Desk and should affix them to each empty crate, carton and box. Please be certain to mark your exhibit booth number on each label.

Any excess samples may be stored during the Show in “Overnight Storage Areas” at the Exhibitor’s risk. For more information call Shepard at (702) 507‐5278 or [email protected].

TARGETED MOVE‐IN Targeted move‐in dates have been assigned to all exhibitors based on your booth size and location. Ideally, this is the date when you schedule for your freight to arrive. It is recommended you wait until the day AFTER your targeted move‐in to begin your booth setup. This way, you are not paying for labor to wait around until your freight arrives to your booth. Click here to access the targeted move‐in floorplan. If you would like to request a change in your assigned target date, log‐in to the CEDIA Exhibitor Portal and submit your request or you can fill out the Shepard form within this Exhibitor Manual and forward it to [email protected]. All requests will be received and responded to within one week of submission.

TWO STORY BOOTHS Exhibitors must notify the Fire Marshal and Show Management by June 1, 2018 if you have a booth structure with a ceiling. Due to potential seismic activity in California and the need to withstand potential earthquakes, a CA stamped structural engineering plan is REQUIRED. If exhibitor does not receive prior approval and does not meet necessary regulations, exhibitor is risking potential of not having booth approved and would not be able to display. Please refer to the “Two Story Booth Guidelines” page within this Exhibitor Manual for contact information and instructions on the type of paperwork and plans required. UNFINISHED DISPLAYS All exposed parts of displays and/or equipment must be appropriately finished or covered in a professional manner so they do not present any unsightly appearance when viewed from adjoining booths or aisles. Show Management may order masking drape at the exhibitor’s expense when it is deemed necessary.




https://ordering.shepardes.com/ShowForms/2018_Sept/Cedia/floorplan.pdf

SHIPPING LABELS: Advance Warehouse* Advanced Freight must arrive between August 9th –August 27th. SHIPPING LABELS: Direct‐to‐Show* Freight must arrive between August 30th at 8am ‐September 5th. Refer to the Targeted Move‐in Floorplan for the specific date your freight should arrive at convention center based on your booth size and location. Please note that the Marshalling Yard and the San Diego Convention Center will be closed on Sunday, 9/2. SHIPPING LABELS: Hanging Sign Advance Warehouse* To avoid delays, ship your hanging sign in advance to the warehouse separate from all other booth freight. Hanging signs must be identified and readily available since they are installed first, before the show floor becomes encumbered by freight.

METHOD DATES FREIGHT ACCEPTED SHIPPING ADDRESS Advance Shipments August 9th –August 27th Exhibiting Company & Booth No. to the Warehouse If freight arrives after August 27th, CEDIA 2018

surcharges will apply. Warehouse Shepard Exposition Services c/o HTS deliveries not accepted after 6855 Calle De Linea August 31st. San Diego, CA 92154

Direct Shipments Beginning August 30th. Refer to the c/o Shepard Exposition Services to Show Site Targeted Move‐In Floor Plan Exhibiting Company & Booth No.

CEDIA 2018 San Diego Convention Center 111 West Harbor Drive San Diego, CA 92101

**Please note that the Marshalling Yard will be closed on Sunday, 9/2 as the SDCC is closed – shipments will not be accepted this day**

OUTBOUND BILL OF LADING/LABELS Plan in advance how your booth materials will be shipped at the close of the show. All outbound shipments require a Bill of Lading and shipping labels. Shepard offers complimentary pre‐printing of these items. To take advantage of this service, complete the order form and submit to Shepard. Your pre‐printed Bill of Lading and labels will be delivered to your booth prior to the close of the show. *Printable Shipping labels are available within the Shepard portion of this manual

SHIPPING INFORMATION


Exhibitor‐Appointed Contractor (EAC) If you are using an EAC to set‐up and/or tear‐down your booth you must submit, on their behalf, their company’s proof of insurance AND a completed form containing their onsite information*. To do this, click on the link below that corresponds with your company’s booth location. You will then log‐in using the password provided in your company’s booth confirmation and submit these documents. Submit your completed documents by August 1. Failure to notify Show Management may delay booth installation.

Click here (password required) to attach your EAC’s insurance and on‐site information via the CEDIA Exhibitor Portal

*If you are not using an EAC, you only need to submit your company’s proof of insurance.

It is the exhibitor’s responsibility to make sure your independent contractors abide by all rules and regulations including:

1. EACs must be properly badged prior to arrival. All contracted personnel must check in at ExhibitorRegistration prior to admission to the exhibit floor. Personnel must have proof of company affiliationand a photo I.D.

2. EACs must turn in certificates of insurance to CEDIA prior to the show. For additional insurancerequirements please refer to the Required Insurance and Exhibitor Appointed Contractors pages within this manual. If you’re having issues submitting your EAC’s insurance through our exhibitor portal, please send your documents directly to Nicole Tessier, [email protected]

3. EACs must be licensed, insured and authorized to work in the San Diego Convention Center.Contractors must adhere to all rules and regulations of CEDIA, the San Diego Convention Center andthe local unions. This includes keeping “no freight aisles” clear, clearing empty crates off the showfloor, and being properly badged at all times. The clean floor policy will be strictly enforced and feesmay apply for violations.

EXHIBITOR APPOINTED CONTRACTOR (EAC)



Submit your required insurance documents online within the CEDIA Exhibitor Portal. Click here (password required) to attach your proof of insurance. Be sure the name of the attachment reflects the name of the insured exhibiting company. Submit your completed documents by August 1. CEDIA does not provide any type of insurance coverage for the property and/or personnel of exhibiting companies. Exhibitors must maintain insurance that meets the requirements below and provide proof to CEDIA prior to the show.

INSURANCE REQUIREMENTS As stated in your Exhibitor Space Contract, an exhibitor shall, at their own expense, secure and maintain through the term of this contract, including move‐in and move‐out days, the insurance listed below. All such insurance shall be primary of any other valid and collectible insurance of the exhibitor and shall be written on an occurrence basis. Claims made policies are not acceptable and do not constitute compliance with exhibitor’s obligations under this paragraph. The following three types of insurance are required:

Workers’ Compensation insurance, unless you are the sole proprietor. Sole proprietor is a business entity that is owned and run by one individual. If you have even one other person in the booth working with you, you will need workers’ compensation coverage.

Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $5,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products and liquor liability (if applicable);

Automobile Liability insurance with limits not less than $500,000 each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non‐owned and hired vehicles, including loading and unloading operators. Auto coverage is only required if there is a vehicle in your booth or if you are using a designated loading/unloading area i.e. POV area.

Comprehensive general liability and automobile liability insurance policies shall name as additional insured Emerald Expositions and each of its subsidiaries. If requested, copies of additional insured endorsements, primary coverage endorsements and complete copies of policies satisfactory to Emerald Expositions, shall be furnished to Emerald Expositions sixty (60) days before the first day of the Event. Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days advance written notice to Emerald Expositions.

To protect your property and staff, we suggest taking the following steps: PROPERTY INSURANCE Contact your insurance broker to obtain a policy to cover the value of your booth, equipment, product and supplies. If you already have property insurance, confirm that it will extend to your property during shipping and at the show. Many insurance policies only cover property at a listed location or within 1000 feet of that location. If you use an independent contractor for installation or dismantling, review the agreement carefully to determine what insurance may be available if damage occurs as a result of their negligence. COMPREHENSIVE GENERAL LIABILITY INSURANCE Confirm that you have adequate coverage to protect your interests from potential claims arising from the injury to a person other than an employee at your booth. WORKERS COMPENSATION INSURANCE Exhibiting companies must have a Workers Compensation policy as required by law to insure your employees in the event of a work‐related injury. AUTOMOBILE LIABILITY INSURANCE Confirm that an automobile liability policy is in place for any company owned vehicles used in connection with the show. Confirm that insurance is provided for any non‐owned and/or hired vehicles used in connection with the show, including utility vehicles for loading and unloading. REPORTING In the event of damage or loss of property, or an accident or injury, it is your responsibility to contact your insurance broker or carrier immediately. NEED INSURANCE? Click here to purchase insurance through Marsh/Total Event Insurance.

Certificate Holder Information should be listed as: CEDIA 2018

31910 Del Obispo #200 San Juan Capistrano, CA 92675

INSURANCE REQUIREMENTS



http://en.wikipedia.org/wiki/Business_entity


Exhibitor Insurance Program

EXHIBITOR GENERAL LIABILITY INSURANCE (REQUIRED)

Emerald Expositions requires that all exhibitors carry Commercial General Liability with minimum limits of $1,000,000 per occurrence, $5,000,000 aggregate. Emerald Expositions and the Venue shall be named as Additional Insured. The insurance will be in force during the lease dates of the event/show.

Provides exhibitors who do not have Commercial General Liability Insurance or who do not want to use corporate insurance.

Protects foreign exhibitors whose insurance will not pay claims brought in the U.S. Courts

Cost is $65.00 USD per exhibiting company – regardless of booth size.

Apply for insurance coverage online

Click here to purchase General Liability insurance for CEDIA Visa, Mastercard, AMEX are accepted Coverage must be purchased prior to the event/show

QUESTIONS?

Total Event Insurance [email protected]


SAMPLE COPY ORY LIMITS

D

5.

ACORD 1. PRODUCER

CERTIFICATE OF LIABILITY INSURANCE DATE:

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND

Insurance Company Name Fax: (212) 555-6100 Insurance Company Address 1 Insurance Company Address 2 Attn: Agent Name (212) 555-6102 ext. 1234

INSURED 2. Exhibiting Company Name Exhibiting Company Address 1 Exhibiting Company Address 2 Attn: Exhibiting Company Contact Name Phone: (212) 555-5349 Fax: (212) 555-9819

COVERAGES

CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

INSUREERS AFFORDING COVERAGE

INSURER A: Hartford Insurance Company of Illinois

INSURER B: Aetna Casualty & Surety Company

INSURER C: Travelers Insurance Company

INSURER D: Royal Insurance Company

INSURER E:

3. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR LTR 4. TYPE OF INSURANCE POLICY NUMBER

POLICY EFFECTIVE DATE (MM/DD/YY)

POLICY EXPIRATION DATE (MM/DD/YY) 9. LIMITS

GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY

CLAIMS MADE OCCUR

A

GENERAL AGGREGATE LIMIT APPLIES PER

POLICY PROJECT LOC

AUTOMOBILE LIABILITY ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS B HIRED AUTOS

NON-OWNED AUTOS

7. 8.000P98298-AI1 01/01/18 01/01/19 EACH OCCURENCE $1,000,000

FIRE DAMAGE (Any one fire) $ 50,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGRREGATE $5,000,000 PRODUCTS-COMP/OP AGG $5,000,000

SKLS-029499S 01/01/18 01/01/19 COMBINED SINGLE LIMIT $1,000,000 (Ea accident)

BODILY INJURY $ (Per person)

BODILY INJURY $ (Per accident)

PROPERTY DAMAGE $

(Per accident)

GARAGE LIABILITY ANY AUTO

AUTO ONLY-EA ACCIDENT

OTHER THAN $ $ AUTO ONLY: $

UMBRELLA/EXCESS LIABILITY OCCUR CLAIMS MADE

A DEDUCTIBLE

RETENTION $

XL1234567 01/01/18 01/01/19 EACH OCCURENCE $1,000,000 AGGREGATE $1,000,000

$ $ $

WORKERS COMPENSATION AND C A4145-SS-PJ37 01/01/18 01/01/19 X WC STATU-

OTHER

EMPLOYERS' LIABILITY

OTHER

E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE-EA EMPLOYEE $1,000,000 E.L. DISEASE -POLICY LIMIT $1,000,000 Each Occurrence & Aggregate

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS

Emerald Expositions (Show Management), Shepard (Official Service Provider), The San Diego Convention Center (Facility), and CEDIA (Show) are hereby named as additional insured, except for Workers’ Compensation. Emerald Expositions and/or the consignor are included as Loss Payee. The insurance provided for the benefit of Emerald Expositions, shall be primary insurance as respects any claim, loss, or liability, arising out of the Named Insured’s operations for which the Named Insured is liable. Any other insurance maintained by Emerald Expositions shall be excess and non-contributory. Show date(s) are: September 6-8, 2018 in San Diego, CA.

CERTIFICATE HOLDER X ADDITIONAL INSURED; INSURER LETTER: X CANCELLATION

Emerald Expositions / CEDIA 31910 Del Obispo #200

San Juan Capistrano, CA 92675

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OF REPRESENTATIONS

Attn: Nicole Tessier AUTHORIZED REPRESENTATIVE

1. PRODUCER: Name, address and phone number of insurance carrier. 2. INSURED: Company name, address, phone number and booth number

of company insured. 3. COVERAGES: Coverage must be provided for Comprehensive General

Liability, Automotive Liability (if applicable), and Workmen’s Compensation, complete with policy numbers, effective dates of Coverage and limits of coverage.

4. FORM OF COVERAGE: Must be "occurrence" form of coverage. 5. NAME OF ADDITIONAL INSUREDS: Emerald Expositions (Show

Management), Shepard (Official Service Provider), CEDIA (Show) and the San Diego Convention Center (Facility) as additional insureds on a primary and

non-contributory basis. Show dates are September 6-8, 2018. 6. CERTIFICATE HOLDER: Emerald Expositions – Show Name, 31910 Del

Obispo #200, San Juan Capistrano, CA 92675, , Attn: Nicole Tessier. 7. POLICY EFFECTIVE DATE: Must be prior to or coincidental with the first day

of Exhibitor Move-In. 8. POLICY EXPIRATION DATE: Must be on or after the last day of

Exhibitor Move-Out. 9. LIMITS OF INSURANCE: Must be the same or greater than required by

contract. See Insurance Requirements. 10. AUTHORIZED REPRESENTATIVE: Must be signed (not stamped)

by an authorized representative of Producer.

10.6.

The intent of these regulations is to allow for the best use of booth space without interfering with or obstructing neighboring exhibitors. These regulations allow for reasonable sight lines from the aisles and open access to attendees walking the aisles. Show Management reserves the right to remove or modify, at the expense of the exhibitor, if the display does not meet the specifications as set forth in this manual.

STANDARD/ LINEAR/ IN‐LINE BOOTHS Standard/Linear/In‐Line Booth Standard/Linear Booths have only one side exposed to an aisle (or two sides exposed to an aisle if booth is on a corner) and are generally arranged in a series along a straight line. Dimensions Linear Booths are most commonly ten feet (10’) wide and ten feet (10’) deep, i.e. 10’x10’. The maximum backwall height is limited to eight feet (8’). Use of Space Regardless of the number of Linear Booths utilized, (e.g. 10’x20’, 10’x30’, 10’x40’, etc.) display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of eight feet (8’) is allowed only in the rear half of the booth space, with a four‐foot (4’) height restriction imposed on all materials in the remaining space forward to the aisle. (Note: When three or more Linear booths are used in combination as a single exhibit space, the four‐foot (4’) height limitation is applied only to that portion of exhibit space which is within ten feet (10’) of an adjoining booth.) What’s Provided Standard inline exhibits will receive an 8’ black pipe and drape for your backwall and 3’ high black side drape for the sides of your space, unless you are a corner booth where one side will be open. Flooring is not provided but is required for CEDIA 2018, so please be sure to order carpet from Shepard or bring in your own flooring. Electric is not provided and all electrical orders should go through Edlen (please see electrical order form for pricing and ordering contact information). Hanging Signs Standard/Linear/In‐Line booths are not permitted to have hanging signs.

EXHIBIT DISPLAY GUIDELINES



END CAP BOOTHS End‐Cap Booth An End‐Cap Booth is exposed to aisles on three sides and composed of two booth spaces where Standard/ In‐Line booths are on the back side of the end‐cap booth. Dimensions & Use of Space End‐Cap Booths are generally ten feet (10’) deep by twenty feet (20’) wide. The maximum backwall height of eight feet (8’) is allowed only in the rear half of the booth space and within five feet (5’) of the two side aisles with a four‐foot (4’) height restriction imposed on all materials in the remaining space forward to the aisle. What’s Provided Endcap exhibits will receive an 8’ black pipe and drape for your backwall with no side drape for the sides of your space. Flooring is not provided but is required for CEDIA 2018, so please be sure to order carpet from Shepard or bring in your own flooring. Electric is not provided and all electrical orders should go through Edlen (please see electrical order form for pricing and ordering contact information). Hanging signs End‐Cap Booths are not permitted to have hanging signs.




SPLIT ISLAND AND ISLAND BOOTHS Split Island Booth A Split Island Booth is a 20’x20’ or larger booth that shares a common backwall with another 20’x20’ or larger booth. The entire cubic content of this booth may be used, up to the maximum height, without any backwall line of sight restrictions. Sixteen feet (16’) is the maximum height allowance, including signage. All booths that are smaller than a 20’x20’ and share a common backwall with another 20’x20’ or smaller are considered Standard/Linear/In‐Line Booths. This Split Island Booth restriction does not apply. What’s Provided Split island exhibits will receive an 8’ black pipe and drape for your backwall to separate you from your neighboring exhibitor behind you. Side drape will not be provided. Flooring is not provided but is required for CEDIA 2018, so please be sure to order carpet from Shepard or bring in your own flooring. Electric is not provided and all electrical orders should go through Edlen (please see electrical order form for pricing and ordering contact information).

Hanging signs Are not permitted in Split Island Booths

Island Booth An Island Booth is any size booth exposed to aisles on all four sides. An Island Booth is typically 20’x20’ or larger, although it may be configured differently. The entire cubic content of the space may be used up to the maximum allowable height, which is twenty feet (20’). Island booths will not have pipe and drape set. Please ensure you submit your electrical drop plan to Edlen when Submitting your electrical orders. What’s Provided Island exhibits will not receive pipe and drape for their backwall or side walls. Flooring is not provided but is required for CEDIA 2018, so please be sure to order carpet from Shepard or bring in your own flooring. Electric is not provided and all electrical orders should go through Edlen (please see electrical order form for pricing and ordering contact information). Hanging signs Are permitted only in Island Booths 20’x20’ and larger where all sides of the booth are 20’ or longer. The sign must stay within the footprint of the booth space, and there are no minimum or maximum height requirements for the sign, other than the ceiling height. Refer to celling height limitations for more info.





TWO STORY BOOTHS Exhibitor must notify the fire marshal and Show Management by June 1, 2018 of booths with ceilings and second stories. Due to potential seismic activity in California and the need to withstand potential earthquakes, a CA stamped structural engineering plan is REQUIRED. If exhibitor does not receive prior approval and does not meet necessary regulations, exhibitor is risking potential of not having booth approved and would not be able to display. It is EXTREMELY IMPORTANT to be in contact with fire marshal in advance and have a CA structural engineering plan. A CA stamped structural engineer plan and photo/diagram of the booth illustrating the layout of the booth and its design shall l be submitted at least 90 days in advance (no later than June 1, 2018) in order to allow time for revision and possible changes. The plan shall require:

• A stamped drawing from a CA licensed structural engineer. • Elevation and plot plan drawings shall show the upper and lower level dimensions. • Stair drawings/construction shall meet California Building Code regulations. • All stairways shall be a minimum of three feet in width and shall be equipped with a handrail on at least one side. Stair drawings

shall show width of stairs, rise, and run. • Any second‐story deck exceeding an occupant load of nine persons shall require a second exit stair. • All booths shall have one stair exit directly to the outside of the booth. Stairs cannot exit into an enclosed room. • Bottom of stairs shall have a landing before access to the aisles. Bottom of stairs cannot have a door which opens inward or into

an aisle. • Spiral stairways shall not be permitted. • No ceilings allowed on the upper level. • Materials used for decorations shall have documentation for flame resistance which is acceptable to the San Diego Fire‐Rescue Department. • All furniture shall have a tag attached for documentation and verification of California Bureau of Home Furnishings Technical

Bulletin #117 and 133 for fire resistance. • One 2‐A‐10‐B:C fire extinguisher shall be located on the upper level and one on lower level and shall be readily visible,

accessible and ready for use. • All areas under multi‐level booths shall be equipped with a battery‐operated smoke detector attached to the ceiling

understructure. • One battery‐operated smoke detector on the ceiling inside the storage room required. • Vehicles shall not be displayed or parked under multi‐level booths. • Storage inside storage rooms and under booth shall be neat and orderly and shall be limited to a one‐day supply. • Flammable, combustible liquids and hazardous materials shall not be stored under or on upper levels of multi‐level booths. • Provide a brief description of activities being conducted on upper and lower levels.

Submit the floor plan and all required items listed above no later than June 1st, 2018 to:

Jaime Velasquez | Deputy Fire Marshal San Diego Fire‐Rescue 1010 Second Ave, Suite 300

San Diego, CA 92101 619.533.4481 Office

[email protected]

IMPORTANT

Exhibitors are cautioned when installing a display with a ceiling or second level to check with the local fire department to ensure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers,

sprinkler systems, etc. Please see the Fire Regulations within this manual for more information.

TWO STORY BOOTH GUIDELINES


Ceiling and Canopy Requirements Exhibitor must notify the fire marshal and Show Management by June 1, 2018 of booths with ceilings. Due to potential seismic activity in California and need to withstand potential earthquakes, a CA stamped structural engineering plan is REQUIRED. If exhibitor does not receive prior approval and does not meet necessary regulations, exhibitor is risking potential of not having booth approved and would not be able to display. It is EXTREMELY IMPORTANT to be in contact with fire marshal in advance and have a CA structural engineering plan. A CA stamped structural engineer plan and photo/diagram of the booth illustrating the layout of the booth and its design shall be

submitted at least 90 days in advance (no later than June 1, 2018) in order to allow time for revision and possible changes. The plan

shall require:

1. Information on type of material for ceilings needed for review; cannot be a combustible or flammable material

2. Type of wall construction floor plan required

3. Rooms with a square footage greater than 725 square feet and an occupant load of 50 or more shall have two or more exit doors; exit doors shall swing outward in the direction of travel and be identified with exit signs

4. Rooms shall be located 20 feet from exhibit hall walls

5. Battery operated smoke detectors required on the ceiling

6. One 2A‐10B:C fire extinguisher required

7. Storage/stock shall be stored at least 2 feet from ceiling

8. All rubbish/trash shall be removed from the room every day at the end of show hours

9. If possible all electrical equipment should be shut off

10. Rooms shall be left unlocked after show hours for fire watch inspection

Submit the floor plan and all required items listed above no later than June 1st, 2018 to: Jaime Velasquez | Deputy Fire Marshal San Diego Fire‐Rescue

1010 Second Ave, Suite 300 San Diego, CA 92101 619.533.4481 Office

[email protected]

CEILING & CANOPY GUIDELINES


HANGING SIGN GUIDELINES


HANGING SIGNS ARE ONLY PERMITTED FOR SOUND ROOMS IN SOUND ROOM ROW AND IN BOOTHS THAT ARE A 20’ X 20’ ISLAND OR LARGER CONFIGURATION

HANGING SIGN REGULATIONS Hanging signs are only permitted for Sound Rooms in Sound Room Row and Island booths 20x20 and larger where all sides of the booth are 20’ or longer. Signs must stay within the footprint of the booth. There is no minimum or maximum height restriction. Ceiling heights vary throughout the exhibit hall, so please contact Show Management for the exact height over your booth. To

have your hanging sign approved, please contact Nicole Tessier ([email protected]).

Hanging signs and graphics should be set directly over contracted space only.

SIZE REGULATIONS ON SIGNS & BANNERS There are no height requirements for your hanging sign. Hanging signage must be set directly above your booth space and cannot be larger in width then your contracted space. Hanging signs cannot impede into an aisle or another exhibitors space.

STRUCTURAL INTEGRITY All hanging signs must have drawings available for inspection by Show Management at all times. Drawings must include a signature or stamp of a structural engineer indicating reviewing that stress points for hanging the sign have been properly engineered. The signature of an authorized official of the exhibit building company is also required, indicating that the structure is built in compliance with the details and the specifications set forth on the drawings.

(NOTE: Exhibitors are encouraged to use lightweight materials in the construction of a hanging sign to eliminate excessive stress to the facility ceiling structure.)

APPROVAL PROCESS Due to the amount of hanging signs on the show floor, CEDIA implements a hanging sign approval process. Hanging signs are only permitted for island booths in a 20x20 or larger configuration.

Please contact Nicole Tessier ([email protected]) to provide your hanging sign rendering and she will be able to put you in touch with Shepard for production and rigging information.

CEDIA Show Management provides perimeter guard service on a 24‐hour basis to include move‐in, show days and move‐out. While Show Management will implement security measures to safeguard the exhibit halls, neither Show Management, the Las Vegas Convention Center, security contractor, drayage contractor, decorator, nor any of their officers, agents or employees assumes any responsibility for such property, loss or theft.

TIPS TO HELP PROTECT YOUR PRODUCT

Monitor your booth when your product is being delivered.

Hire a security guard to watch your booth overnight. For more information, please see Security Form in the Official Service

Provider Section of this Manual.

Perform an inventory after your product has been delivered, and note any damages or missing items.

Do not list the contents on the outside of your shipping crates/boxes. Use a code to indicate contents.

After show hours, cover your displays with a tarp or other solid material to discourage potential theft.

Do not leave valuable exhibit materials or proprietary information under tables or behind displays when the show is closed or

your booth is unattended.

Always staff your booth during all show hours.

Staff your booth until your product and/or the floor is cleared during move‐out.

Once the show has closed, pack as quickly as possible and do not leave your display unattended.

BOOTH SECURITY If you are interested in hiring a Staff Pro security guard to monitor your product, booth or meeting room please contact Stephen Fullmer at [email protected].

SECURITY INFORMATION


In addition to the Terms & Conditions on page 2 of your Exhibit Space Agreement, and other rules listed herein, the below Rules & Regulations for Exhibiting must also be followed by all exhibitors and their representatives. Please contact your Account Executive if you need a copy of the Exhibit Space Agreement Terms & Conditions.

1. Admission Policy

Exhibit hall admittance is restricted only to exhibitor personnel and registered attendees displaying an official show management badge. All personnel representing the exhibitor or its authorized agents must be properly identified with an official show management badge.

No one under the age of 18 is permitted on the exhibition floor at any time. Show management reserves the right to request proof of age for any person and restrict minors from the exhibition floor at any time on any day for safety and liability reasons. No baby strollers are allowed on the exhibition floor at any time.

Exhibitors are permitted access to the exhibit hall one (1) hour before and one (1) hour after posted official show hours. Additional access may be arranged solely at the discretion of show management.

Only individuals registered and badged may attend conference events. Exhibitor staff or guests must register to attend conference sessions and to enter the exhibit hall.

Once the Show has opened, all persons must enter and exit only through designated entrances where security is posted.

Exhibitors are responsible for providing all assigned workers with proper badges. 2. Advertising

Exhibitor shall not, without the written consent of show management, distribute or permit to be distributed, any advertising matter, literature, souvenir items or promotional materials in or about the exhibit areas except from its own allotted exhibit space and/or official promotional areas. Exhibitor shall not post or exhibit any signs, advertisements, show bills, lithograph posters or cards of any description on any part of the premises of the facility, except within the exhibitor’s exhibit space and upon such space as is made available for such purposes by the facility. Mobile advertisements along the roads immediately surrounding the perimeter of the convention center and event hotels are prohibited during conference hours regardless of permits.

Show management defines advertising as any advertisement, sign (print or electronic) or message that promotes an activity taking place in the city to event attendees. Any indoor/outdoor advertisement placement around the “key” areas of the city, to include but not limited to: airport signage, street signage/banners, convention center, event hotels, etc., must include the prominently‐visible tagline: “Proud Supporter of CEDIA”.

Exhibitors may not advertise in or on the sidewalks, ramps, entries, doors, corridors, passageways, vestibules, hallways, lobbies, stairways, elevators, escalators, aisles, or driveways of the facility without written permission from show management. These areas are considered private property.

Exhibitors found to be in noncompliance with advertising guidelines will be subject to loss of priority points and show management fines. 3. Aisles

Aisles must not be obstructed at any time. No portion of an exhibitor’s display, product or demonstration may extend into any aisle. This includes a group of attendees watching or listening to a presentation or demonstration within the booth.

An exhibitor may not bridge an aisle, whether by a physical structure, carpeting, banners, etc., in order to connect their exhibit space with one across the aisle without permission from show management.

All features, signs and/or walls that are facing the aisle need to be covered or finished. 4. Americans with Disabilities Act (ADA)

All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities.

5. Animals

Permission for any domesticated animal (cats, dogs, etc.) to appear must be approved by show management then by the facility. Non‐domesticated animals will be considered on an individual basis.

Under the Americans with Disabilities Act (ADA), show management must allow people with disabilities to bring their service animals into all areas of the facility where exhibitors and attendees are normally allowed to go. Service animals are animals that are individually trained to perform tasks for people with disabilities such as guiding people who are blind, alerting people who are deaf, pulling wheelchairs, alerting and protecting persons having seizures, or performing other special tasks.

6. Appearance of Exhibit Space and Care of Premises

All open or unfinished sides of the exhibit which may appear unsightly must be covered or show management will have them covered at exhibitor’s expense.

Any portion of the exhibit bordering another exhibitor’s space must have the backside of the exhibit finished and not incorporate any identification signs, lettering or graphics that would detract from the adjoining exhibit.

Peninsula, split island and island exhibits must have a finished back wall and be finished on all sides.

No bolts, screws, hooks or nails shall be driven into or otherwise attached to the walls or floors of the exhibit areas.

No part of the display may be attached to or otherwise secured to the columns, drapery backdrop or side dividers.

Decals or other adhesive materials shall not be applied or affixed to the walls, columns or floor of the exhibit areas.

No sign of any description may be installed, except within the confines of the exhibit space assigned.

RULES AND REGULATIONSSeptember 6-8, 2018 ● San Diego Convention Center ● San Diego, California

Fog, smoke and steam machines are not permitted.

Exhibitors are prohibited from possessing, displaying or depicting any products or components in their booth which could be interpreted as being a promotion of another company.

No exhibit will be permitted which interferes with the use of other exhibits or impedes access to the aisles.

Items located in the exhibit space must be in good taste or will be removed at the discretion of show management.

Exhibitors with large equipment such as walk‐in coolers must reserve sufficient space to ensure that equipment which exceeds 4 feet (1.12 meters) in height and which, by virtue of its size, cannot be confined to the rear half of the exhibit space, is no nearer than 10 linear feet from any adjoining exhibit space.

7. Behavior/Good Neighbor Policy

Exhibitors are required to keep all booth activities within the confines of their exhibit space and not interfere with aisle traffic flow or access to neighboring exhibits. Activities may not disturb neighboring booths. Demonstrations, booth giveaways and literature must directly relate to the exhibiting company product, business or mission and not be offensive in any manner.

Exhibitors are required to conduct themselves and operate their exhibit so as not to annoy, endanger or interfere with the rights of others at the show. Show management reserves the right to deny access to the exhibition floor to exhibitors not conducting themselves in a professional, ethical and otherwise appropriate manner. Unsportsmanlike, unethical, illegal or disruptive conduct, such as tampering with another party’s exhibit or engaging in corporate espionage is strictly prohibited.

Exhibitor’s personnel and their representatives may not enter the exhibit space or loiter in the area of another exhibitor without permission from that exhibitor, and at no time may anyone enter an exhibit space that is not staffed. Violators may be ejected from the event and the exhibitor additionally penalized by the loss of priority points at the discretion of show management.

8. Booth and/or Material Abandonment Exhibitors that leave excessive literature and/or display materials in their booth at the end of the published move‐out time will be deemed to be guilty of "material abandonment". Any charges incurred on behalf of show management to remove the abandoned materials to ensure that show management can comply with the published move‐out schedule of the facility as stated in their license agreement for the event will be billed to the exhibitor directly. Show Management & the facility will NOT be responsible for the recovery of abandoned materials that are left in an exhibitor's booth past the move‐out dates/times as published in the Exhibitor Manual.

9. Booth Construction Standards

The Booth Construction & Display Guidelines are located in the Exhibitor Manual for your reference and should be strictly adhered to. 10. Building Regulations and Care of the Facility

It is understood that exhibitors shall neither injure, nor mar, nor in any manner deface the premises.

Exhibitors will not be permitted to drive nails, hooks, tacks or screws into any part of the building, put up decorations or adhesives that would deface the premises.

All curtains, draperies and decorations made from textiles of combustible fibers or other flammable materials must be flame proofed in the manner approved by all applicable jurisdictions.

Exhibitor shall promptly pay for any and all damages to the facility, booth equipment or the property of others caused by the exhibitor or any of its employees, agent’s contractors or representatives.

11. Demonstrations

As a matter of safety and courtesy to others, exhibitors shall conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentations, audio visual presentations, and demonstration areas to ensure compliance. No activities should be planned or products displayed in a manner that would require an audience to gather in the aisles. Show management reserves the right to determine if a demonstration interferes with adjacent exhibit spaces and when it must be discontinued.

Exhibitors must comply with local regulations regarding fire/safety and environment which must be adhered to. Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish a minimum setback of 3 feet (.91 meters) and/or install hazard barriers as necessary to prevent accidental injury to spectators. Additionally, demonstrations should only be conducted by qualified personnel.

Attention‐getting devices, gimmicks and tactics that do not reflect favorably on the educational or business purpose of the show are prohibited. Exhibitors are encouraged to receive approval from show management for any activities in question prior to the show.

12. Environmental Laws/OSHA Regulations All exhibitors must be in compliance with environmental laws and OSHA regulations. To facilitate this compliance, the Organizer strongly urges all exhibitors who give samples of any chemicals, cleaners, or inks to include a Material Safety Data Sheet (MSDS) with each sample given.

13. Excessive Trash Any exhibitors promoting giveaways from their booths which generate additional trash are required to order porter/cleaning service for their booth. Exhibitors who require porter service for their booths, but do not order it, will automatically be billed for this service. Any wooden crates or large containers left on the show floor (not labeled as empty storage) will be subject to an additional fee for dismantling and disposal.


14. Forklifts

Forklifts with operators are available at the prevailing rates. Arrangements must be made with the general service contractor at least 14 days prior to setup for special requests, such as cranes or forklifts with over 5,000‐pound lift capacity for special handling of large equipment or machinery.

15. Exhibit Design

All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures.

Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed.

All Multi‐Level and Covered exhibits require a plan that is signed, sealed (with official seal) and dated by a registered architect or engineer and a certificate of flame retardant materials submitted to show management and the facility at least 60 days in advance.

16. Exhibitor Appointed Contractor (EAC)

If exhibitors wish to use an Exhibitor Appointed Contractor (EAC), the following rules and regulations must be adhered to by the exhibitor and the EAC. THESE RULES WILL BE STRICTLY ENFORCED. The exhibitor must complete the online exhibitor appointed contractor form. Completion of this form qualifies as acceptance that the EAC will abide by all rules and regulations, especially those as contained herein for EAC.

The EAC shall refrain from placing an undue burden on the official service contractors by interfering, in any way, with the official contractor’s work.

The EAC will not solicit business at the event.

The EAC is responsible for adhering to all rules and regulations requiring badging. EAC must wear badges at all times.

If the EAC, in any way, disrupts the orderly conduct of business by any of the official contractors, or impairs the smooth installation and dismantling of the event, the EAC will immediately cease such disruption or be removed from the event site. Show management will have the final decision in such instances.

The EAC who provides installation and dismantling services will be sent the proper information from show management upon receipt of request by the authorizing exhibitor.

Show management will give authorization to the EAC to provide installation and dismantling services to the exhibiting firm upon receipt of: Certificate of insurance for workers’ compensation and employers’ liability, comprehensive general liability and automobile liability

insurance. The workers’ compensation and employers’ liability insurance must provide a minimum limit of (recommended $500,000 USD) and meet

the requirements established by the state in which the event is being held. Comprehensive general liability coverage must provide at least (recommended $1 million USD per occurrence /$5 million USD general

aggregate) in coverage and shall name show management, the sponsoring associations, the event owners, the official contractor and the facility as additional insured.

Automobile liability should include all owned, non‐owned and hired vehicles with limits of (recommended $500,000 USD) bodily injury and (recommended $500,000 USD) property damage liability.

Show management must receive the certificate of insurance no later than 30 days prior to the commencement of installation.

In performing work for their clients, the EAC shall cooperate fully with the official contractors and shall comply with existing labor regulations or contracts as determined by the commitments made and obligations assumed by show management in any contracts with the official contractors.

Failure to comply with these regulations will result in refusal or loss of authorization to perform services and immediate removal from the event site.

Services ordered on behalf of exhibitors by EACs or other third parties must be so authorized in writing by the exhibitor. Payment for all services will be the responsibility of the exhibitor.

17. Exhibitor Registration & Badges

Official show badges must be worn at all times by exhibitor personnel while in the exhibit hall during move in, move out and official show hours.

Each exhibiting firm receives eight (10) booth staff badges per 100 square foot space occupied. Additional exhibitor registrations are subject to Show Management approval. Badges are the property of show management and are non‐transferable. The lending/sharing of badges is prohibited and will result in confiscation.

18. Fire Protection/Fire Marshal Requirements All exhibit spaces must be in full compliance with all facility, Fire Marshal, show management, and exhibit guidelines including all local, state and federal laws.


Fire and Safety The travel distance within the exhibit to an exit access aisle shall not exceed 50 feet (15.25 meters). Cardboard, crepe paper, corrugated paper or other combustible materials are prohibited. Exhibitors that have fire alarms, fire extinguishers, fire strobe lights or fire hose cabinets within the exhibit space must have them visible

with an unobstructed path from the aisle to the fire device location. Spray painting is prohibited. Welding is allowed with written permission of show management, and provided exhibitor procures all necessary permits and licenses and

provides evidence of the requisite permits to the facility prior to the event. Helium and gas cylinders used for refilling must be secured in an upright position on American National Standards Institute (ANSI)

approved safety stands with the regulators and gauges protected from damage. Overnight storage of cylinders in the building is prohibited.

Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency (EPA) and the facility.

Flammable and Toxic Materials All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A flame‐proofing certificate should be available for inspection. Exhibitors should be aware of local regulations regarding fire/safety and environment which must be adhered to. Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the

Environmental Protection Agency and the facility. 19. Floor Covering/Carpet Requirements

The exhibit hall portion of the facility is not carpeted. Floor covering is required in all booths. If carpet is not included with your booth package, please make arrangements to provide carpet/flooring. Carpet and flooring may be supplied either by the General Service Contractor or the exhibitor. All exhibits must be confined to the spatial limits of their respective exhibit space(s) as indicated on the floor plan.

20. Food & Beverage Sampling

The facility’s exclusive food and beverage vendor has a responsibility to strictly regulate any food and beverage activity. All food must be prepared and served from within the regulations of the city and county.

Any exhibitor sampling products is required to submit a sampling form to the facility’s exclusive vendor for review and to show management for acceptance or rejection.

Distribution of food and beverages: All business activities of the exhibitor at the event must be within the exhibitor’s allotted space.

Pre‐packaged, single unit samples may be allowed to be distributed from an exhibitor’s booth. Approval required.

Alcoholic sampling is not allowed by some facilities depending on local laws and type of event. Please check with the facility’s exclusive food and beverage vendor to confirm.

21. Freight Holds Show management and the general service contractor reserve the right to hold freight for ANY outstanding balance owed including, but not limited to: booth, electrical, freight, storage fees, etc. Freight will be released when the outstanding balance is paid.

22. Hanging Signs & Graphics

Above‐booth banner ae sponsorship and require Show management approval. 23. Hospitality & Networking Events by Exhibitors

No exhibitor, or any affiliate thereof, shall conduct any off‐site activity during official event hours that would encourage attendees to leave the officially scheduled event activities. Hospitality suites shall not be open during event hours.

Meeting and hospitality rooms – only exhibiting companies will be permitted to have meeting rooms or hospitality/business suites at any of the official hotels or exhibit facilities. Exhibitors must inform show management of any hospitality suites, functions, classes, seminars or exhibits being held at venues other than the exhibition floor, and must receive express written consent from show management for said activities prior to the show. Such activity must be for internal business or staff meetings. Exhibitors who are found to be in violation of outside activities rules and regulations will be subject to the loss of priority points.

Show management strictly prohibits solicitation of business in any public areas occupied by the event, including public areas in conference hotels. Such solicitations are limited to badged individuals within registered booths in the exhibit hall only.

Companies who wish to host hospitality suites must apply in writing to show and must agree that the suites not be open during any scheduled event. In addition, no exhibitor may hold any revenue‐producing event, fundraising event, or event of any type targeted to the event attendees at any time during event without the advance written approval of show management. If an activity is held without approval, show management reserves the right to exclude the exhibitor from future events.


24. Install/Dismantle

Installation and Dismantlement Materials for an exhibit display may not be delivered to the exhibition facility before the official move‐in period. Under no circumstances will the delivery or removal of any exhibit or portion thereof be permitted during the exhibition without

permission first being secured from show management. No displays may be dismantled prior to the official closing of the exhibition. Such activity will be considered a violation of these rules

and regulations. All materials must be removed from the facility by the end of the official move‐out period. (Official move‐in, move‐out, and

exhibition dates and times may be subject to change. Show management will notify exhibitor of official dates, times and any changes.)

Show management reserves the right to assign specific days to exhibitor for delivery of equipment and/or display items. Failure by exhibitor to abide by such delivery schedule shall obligate that exhibitor to pay all charges incurred for labor as a result of the disruption of the delivery schedule.

Labor Labor jurisdiction and union rules are determined by the facility, state and municipality in which the exhibition is held. Where union

contracts exist with service contractors, exhibitor must acknowledge union jurisdictions and conform to those contracts and use of the union personnel involved.

Skilled and unskilled labor as needed or required can be arranged through the official service contractor at established rates. Arrangements should be made in advance. Exhibitors who are eligible to set up their own display according to union guidelines must typically utilize full‐time employees of the

company and proof of employment may be requested. Review the exhibitor manual for specifics on union guidelines and restrictions.

25. Insurance Show management requires each exhibiting company and exhibitor appointed non‐official contractor to carry general liability insurance, automotive liability insurance and workmen’s compensation coverage. Please refer to the “Insurance Requirements Policy” in the Exhibitor Manual for specifics on insurance requirements.

26. Lighting

No lighting, fixtures, lighting trusses, or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to show management for approval.

Lighting, including spotlights and gobos, should be directed to the inner confines of the exhibit space. Lighting should not project onto other exhibits or exhibition aisles.

Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and be approved by show management.

Lighting that spins, rotates or pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the exhibition.

Reduced lighting for theater areas should be approved by the event facility.

The projection of light or laser in any form onto any part of the building or other exhibits must be preapproved by Show Management. Sponsorship/advertising fees will apply.

Droplights or special lighting devices must be hung at a level or positioned so as not to prove to be an irritant or distraction to neighboring exhibit booths or guests.

Halogen lamps are limited to 75 watts and must be of the sealed variety, which prevents direct handling of the bulb. Examples of approved lights are; MR 11/16 Covered – low voltage, PAR 14, 16, 20, 30 and MR 16 Covered – line voltage.

27. Literature Distribution/Giveaways

Circulars, catalogs, magazines, folders, promotional, educational or other giveaway matter may be distributed only at the exhibitor’s display and must be related strictly to the products and/or services on display or eligible for display and for products which are directly available from the exhibitor. Distribution from booth to booth or in the aisles is forbidden and exhibitors must confine their exhibit activities to the space for which they have contracted.

No exhibitor may distribute or leave behind merchandise, signs, or printed materials in the registration areas, meeting rooms, or public areas of the event site, including hotels, shuttle buses, parking garages, etc., without written prior approval of show management.

Only literature published or approved by show management may be distributed in the registration area, meeting rooms, exhibit hall (outside the individual displays) or on transportation provided by show management. Canvassing on any part of the facility property is strictly prohibited. Any person doing so will be requested to leave the premises and their material will be removed. The only exception to this rule is for authorized survey organizations that have obtained show management approval.


28. Material Handling & Storage

The official material handling contractor will handle and provide storage space for crates, boxes, skids, etc., during the exhibition and return properly marked materials at the completion of the meeting. Materials not in accordance with these regulations will be discarded.

Fire regulations prohibit storing product, literature, empty packing containers or packing materials behind back drapes or under draped tables. However, exhibitors may store a daily supply of literature or product appropriately within the exhibit space area, so long as these items do not impede access to utility services, create a safety problem, or look unsightly. Any excess samples beyond a daily supply can be stored during the show through the general service contractor.

Empty crates, cartons and boxes must be removed from the exhibitor’s booth. Empty containers will be picked up by the general service contractor and returned at the conclusion of the show.

Exhibitors may obtain labels marked “EMPTY STORAGE” at the Exhibitor Service Desk and should affix them to each empty crate, carton and box. Please be certain to mark your exhibit booth number on each label.

Exhibitors are cautioned not to leave any merchandise in boxes being stored with “EMPTY STORAGE” labels. 29. Paging & Announcements

Show management will restrict announcements to general show information. Announcements will not be made for exhibitor drawings, lost persons or articles, etc.

30. Photography/Video Recording

Exhibitors are permitted to photograph or produce audio/video of their own booth displays and/or products.

Exhibitors are prohibited from photographing or producing audio/video of other displays, products or materials without prior written permission from show management and the owner of the subject.

Security and labor arrangements required for any approved photography, video recordings or live feeds must be made in advance, at exhibitor’s expense.

Only official photographers and audio/video producers appointed by show management are permitted to photograph or record audio/video of the entire event.

Exhibitors wishing to use an outside photographer must receive written permission in advance from show management.

Conference sessions may not be photographed or video/audio recorded. 31. Raffles, Drawings and Contests

Raffles, drawings and contests, if permitted by law, are allowed in an exhibitor’s booth but will be regulated by show management. Show management reserves the right to limit the promotional activity anywhere on the exhibition floor as they see fit to ensure a professional and safe atmosphere. These activities include and are not limited to, handouts, contests, lotteries, promotional activities, entertainment, raffles and drawings.

32. Sales from Exhibitors’ Booths Retail sales are NOT permitted on the exhibition floor at any time EXCEPT in the Cash & Carry section only and abiding by local & state retail sales tax regulations. Exhibitors who are found to be in violation will be subject to the loss of priority points and could be excluded from future events.

33. Security

Exhibitors are solely responsible for the care, custody and control of their own exhibit space and material. Exhibitors should carry insurance for covering loss or damage to their exhibit material.

Twenty‐four‐hour access control will be provided from the start of move‐in to the end of move‐out. Show management shall not be held responsible for the loss of any material by any cause and urges the exhibitor to exercise normal precautions to discourage loss due to theft or any other cause. Show management assumes no responsibility for goods delivered to the exhibit areas, or for materials left in the exhibit areas at any time. Exhibitors are encouraged to insure exhibit property against loss or theft.

Small electronic equipment such as video players, monitors, cameras, etc., should never be left unattended.

In cases where valuable equipment may not be removed to storage on a daily basis, the services of a private booth guard is available.

When shipping your equipment, do not list contents on the outside of crates or cartons. Do not ship laptops, tablets, and other electronic equipment in the manufacturer’s cartons. Place these cartons inside larger crates or have special packaging made, which does not indicate contents.

At the close of the show, when your materials have been packed and bills of lading have been prepared, turn in your completed bills of lading at the general service contractor’s service desk. Do not leave bills of lading in your booth or attached to your crates.

34. Show Directory Exhibitor information will be published as part of the official show directory, if directory information is submitted by the deadline date. Only exhibitors with valid exhibit contracts will be listed in the event directory. The exhibitor waives and indemnifies show management and its agents from and against any and all claims against show management with respect to errors and omissions in the directory. The exhibitor shall be responsible for the content of its entries.


35. Sound/Music/Noise

In general, exhibitors with booths that are 400 sq. ft. and larger may use sound equipment in their booths so long as the noise level does not, in the exclusive judgment of show management, disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle.

Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth.

Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI, and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music. Show management does not have a license with any licensing agencies; therefore, exhibitor is responsible for obtaining licensing directly. Adherence to these federally mandated copyright licensing laws is of critical importance.

36. Staffing of Booth

The exhibitor will not dismantle their display prior to the stated closing of the show. No exhibit or any part thereof may be removed during the period of such exhibition without the approval of show management. Exhibitors should make travel and staffing arrangements accordingly.

Exhibition space must be fully operational and staffed during published exhibition hours.

Unless arrangements are made prior to the event, any space not claimed and occupied by 5:00pm on Saturday, March 10 may be resold or reassigned by show management, without obligation on the part of show management for any refund to the exhibitor whatsoever.

Any exhibitor that fails to occupy its assigned exhibit space by the end of published set‐up hours, leaves its exhibit space unattended during event hours, or begins dismantling of exhibit space prior to the close of the event, may forfeit its right to the exhibit space and its eligibility to exhibit at future events.

Exhibit personnel shall wear professional attire consistent with the event decorum.

Attendants, models and other employees must confine their activities to the contracted exhibit space. Exhibitor’s personnel and representatives may not enter the exhibit space of another exhibitor without permission from that exhibitor, and at no time may anyone enter an exhibit space that is not staffed. Neither the exhibit area nor other areas of the facility shall be used for any improper, immoral, illegal or objectionable purpose. All personnel of exhibitor, including personnel retained by exhibitor to be in or around its booth, must wear appropriate apparel at all times. Show management reserves the right to make determinations on appropriate apparel and entertainment activities conducted by exhibitors. Violators may be escorted from the event and exhibitor may be subject to a loss of priority points.

37. Strolling Entertainment Strolling entertainment or moving advertisements (robots, persons carrying or wearing signs, scooters, etc.) anywhere beyond an exhibitor’s space are not permitted. Repeat violations will result in the confiscation of materials/promotion items involved in the violations and loss of priority points.

38. Suitcasing

Suitcasing is defined as any activity designed to solicit or sell products or services to delegates attending a meeting, conference, or event without the proper authorization by show management or in ways that violate the rules of the event. Any person who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of this policy, is subject to removal without refund and additional penalties.

The selling or solicitation of product or services may only be conducted by companies in good standing, within their exhibit space, confirmed meeting or conference space or within the event as authorized by show management. Companies conducting business outside the confines of the exhibit hall, booth location or in unauthorized properties of the exhibit facility without the permission of show management are in violation of this clause.

39. Vehicles on Display

All vehicles on display will require spotting service from the general service contractor, at the exhibitor’s expense.

Display vehicles must have battery cables disconnected and taped, alarm systems deactivated, fuel tanks no more than 1/4‐tank full or five gallons (include metric), whichever is less, and fuel tank filler caps locked and/or sealed.

Fueling or de‐fueling of vehicles on the facility premises is prohibited.

Display vehicles are permitted to occupy no more than 80 percent of the contracted exhibit space, and must conform to line‐of‐sight rules.

Tractor/Trailer/Rigs/RVs/Trailers and oversize vehicles are not permitted as exhibits in the exhibit hall unless on the perimeter of the exhibit hall exhibition floor and must be approved by show management.

Booth vehicles must be set back 10 inches (.26 meters) from the aisle to prevent damage from aisle carpet installation.

Once placed, display vehicles cannot be started or moved without the approval of show management and the direction of the general service contractor.

Auxiliary batteries not connected to engine starting system may remain connected.

External chargers or batteries are allowed for demonstration purposes.

No battery charging is permitted inside the building.


Items provided in your booth, per exhibitor: Show drape color(s): BlackAisle carpet color: Tuxedo

* Island booths will not receive pipe and drape or identification sign

Dark Day – SDCC will be closed

Exhibit Hours:

Exhibitor Move-out:

Freight Reroute Begins*All outbound carriers must be checked in by 8:00 AM

SHIPPING ADDRESSES

IMPORTANT DEADLINES

at

7:00 AM - 7:00 PM

Exhibitor Move-in:EXHIBIT SHOW SCHEDULE

Thursday, August 30, 2018 7:00 AM - 7:00 PMFriday, August 31, 2018 7:00 AM - 7:00 PMSaturday, September 1, 2018 7:00 AM - 7:00 PMSunday, September 2, 2018

CEDIA

San Diego Convention Center - San Diego, California

September 6 - 8, 2018

Event Code: C133410918email

phonefaxmail

Connect With Us! (702) 507-5278

(702) 948-03415845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118

[email protected]

First day freight can arrive at show facility: Thursday, August 30, 2018 8:00 AM

Discount price deadline for custom Shepard rentals: Tuesday, August 7, 2018

First day for warehouse deliveries without a surcharge: Thursday, August 9, 2018

Last day for warehouse deliveries without a surcharge: Monday, August 27, 2018

Last day for warehouse deliveries*: Friday, August 31, 2018Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.

Advance Shipments Address Direct Shipments Address[Exhibiting Co. Name & Booth Number] c/o Shepard Exposition Services

[Exhibiting Co. Name & Booth Number]CEDIA

111 West Harbor DriveSan Diego Convention Center

San Diego, CA 92101

Exhibitor appointed contractor notification deadline: Thursday, August 9, 2018

Discount price deadline for standard Shepard orders: Thursday, August 16, 2018

Sunday, September 9, 2018Monday, September 10, 2018Tuesday, September 11, 2018

San Diego, CA 92154

6:00 AM - 12:00 Midnight

6:00 AM - 12:00 Noon6:00 AM - 12:00 Midnight

7:00 AM - 7:00 PM

11:00 AM

5:00 PM - 12:00 Midnight

Tuesday, September 11, 2018

Friday, September 7, 2018 9:00 AM - 6:00 PMSaturday, September 8, 2018 9:00 AM - 5:00 PM

Saturday, September 8, 2018

Thursday, September 6, 2018 9:00 AM - 6:00 PM

Wednesday, September 5, 2018 7:00 AM - 7:00 PM

8' High backwall drape, 3' High sidewall drape


6855 Calle De Linea Shepard Exposition Services c/o HTS CEDIA

7" x 44" Cardstock Identification Sign

Monday, September 3, 2018

Please note that booth carpet is mandatory

Sh

ow

In

form

atio

n

BOOTH PACKAGE

See Material Handling

Rate sheet for all MH

related fees!

Exhibitors will be permitted to merchandise until 10:00 PM. No in-and-out access to the exhibit

halls after 7:00 PM.

Refer to the targeted move-in floorplan for move-in dates and times based on booth

size and location. Freight will not be delivered to your booth and orders will not be honored for any exhibitors with a balance due to CEDIA until payment is received in full for your exhibit space.

Electrical & PlumbingInternet & TelephoneAudio VisualLead RetrievalFloralCateringBooth Cleaning

Exhibitor Move Out5:00 PM - 12:00 Midnight6:00 AM - 12:00 Midnight6:00 AM - 12:00 Midnight6:00 AM - 12:00 Noon

Dismantle & Move out InformationShepard will begin returning empty containers and skids as soon as the aisle carpet is removed from the floor.All exhibitor materials must be removed from the facility by

To ensure all exhibitor materials are removed from the facility during the exhibitor move out, please have all carrierschecked in with Shepard no later than

Post Show Paperwork & Labels

[email protected]

(619) 525-5469San Diego Convention Center

EdlenSmartCity

SmartSourceExperientTLC Floral

San Diego Convention Center

[email protected]@smartsourcerentals.com

https://[email protected]

[email protected]@visitsandiego.com

Qui

ck F

acts

Event Code: C133410918CEDIA Connect With

Us!email [email protected]

San Diego Convention Center - San Diego, California phone

September 6 - 8, 2018mail

Discount Deadline Thursday, August 16, 2018

5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118

(702) 507-5278

fax (702) 948-0341

Tuesday, September 11, 2018 11:00 AMAny materials remaining in the hall will be rerouted or returned to Shepard's warehouse to await disposition at the exhibitor's expense.


Our Customer Service Representatives will gladly assist you in preparing your outbound shipping labels, outbound Material Handling Authorization paperwork, and outbound shipping in advance. You may find these forms included in this exhibitor services catalog. An email with links to an online portal will also be sent to the exhibitor contact on record for the booth. Labels and paperwork will also be available onsite. Make sure your carrier knows your company name, booth number, and the carrier check in deadline.

Shepard does not provide UPS, FED-EX, or other carrier specific labels. Exhibitors must schedule pick ups directly with all carriers.

Saturday, September 08, 2018Sunday, September 09, 2018Monday, September 10, 2018

11:00 AM

(770) 507-6777(619) 525-5818

Move Out times and procedures may change due to show site and operational conditions. Move out information will be provided on site during the event.

Ancillary Vendor Information


Outbound ShippingIt is the responsibility of each exhibitor to arrange for transportation of booth materials after the event. Our Customer Service Representatives are available pre show, during the show, and during move out to assist you in arranging shipping through our official carrier Shepard Logistics. For peace of mind and easy set up, contact Shepard Logistics before the event for transportation services to and from the event.

(619) 696-6625(888) 446-6911(480) 829‐6336,(888) 266-6802

CLICK ON

NEW users : User name = Your Email Address (provided by Event Management)

Password =

Prior users : User name = Your Email Address

Password = Your pre-existing password

After making your selections, click the button on the bottom right of the page. To view your order click the Shopping Cart Icon at the top right of the page.

Confirm your order, click and complete the payment process.

* Material Handling estimates will not be charged until freight is received at the warehouse or at show site.* Labor and Hanging Sign estimates will not be charged until services are rendered at show site.

San Diego Convention Center - San Diego, California phone (702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail

CEDIA18

Don't remember your password? Click the link and follow the prompts to have your password sent to the registered email address.

Online Ordering is Easy!


On

line

Ord

erin

g



Shepard Customer Service(702) 507-5278

[email protected]

Once logged in, please confirm your profile information. If you need to update, please contact us at [email protected]

To order, utilize the grey category dropdown menus above the Welcome message.

If you need assistance during your shopping experience, contact us using our feature on the right side of the screen. Representatives are available Monday through Friday 8am - 5pm est.

Need Tips and Tricks for exhibiting? Click the icon on your show page to be directed to our Exhibitor Academy!

QUESTIONS? We love to help! Contact us!

CEDIA

LOG IN from the Show Information page by clicking at the top right corner of the page.

ENTER your email address and password then click

GO TO www.shepardes.com/intro.asp

EXHIBITING COMPANY INFORMATIONCompany Name: Booth #

Street Address: Phone:

City, St, Zip: Fax:

Contact Name:

Email:

CREDIT CARD INFORMATION (Required for all forms of payment) Pay by Check Pay by Wire

WIRE TRANSFER

Name of show that you are attending

Account Name: Shepard Exposition Services, Inc. Bank Name: PNC Bank N.A., Pittsburgh, PA 15219 USA

Routing Number: 041000124 Account Number: 42-6061-9772

SWIFT CODE (US): PNCCUS33 SWIFT CODE (INTLPNCCUS33

Please submit tax exemption certificate to:

If you are tax exempt, you must provide a tax exemption certificate for the state in which the event is being held.

Booth Number

Exhibiting Company Name

TAX EXEMPT?

Please include the show name, event code and your booth # as well as the wire fee if you are sending a wire transfer, ACH payment, or check.

[email protected]

(Please Print)

Name on Card:

The following information must be included on the bank copy of the wire transfer confirmation:

In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.

CEDIA

Card Holder Signature

By signing the above I acknowledge and understand that ALL services rendered, including Material Handling, will be billed to this credit card.

City, ST, Zip:

You may choose to pay by Check or Wire Transfer, however a credit card is required on file to process all orders.

Billing Address:

Month Year Security Code

Credit Card #:

Expiration Date:


fax (702) 948-0341September 6 - 8, 2018

mail 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118

Please complete the following information:

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Please complete the information and return this form with your orders. You may choose to pay by credit card, check payable to Shepard Exposition Services, or bank wire transfer, however, we require your credit card authorization to be on file before we process your order(s) for service. For your convenience, we will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative including material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be issued at show site only.

Please Sign

T

You are entering a contract which limits your possible recovery in case of loss or damage.

Packaging, Crates, and Empty Containers: Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled “empty.”

Payments are due prior to delivery of services or equipment to EXHIBITOR unless other credit arrangements have been made. All payments shall be in U.S. currency, MasterCard, VISA, or American Express , debit cards, or check, provided there is sufficient customer credit in EXHIBITOR’s form of payment to completely satisfy the amount owed by EXHIBITOR to Shepard. Undersigned authorizer acknowledges and agrees that all applicable charges for services rendered to the EXHIBITOR will be applied to the credit card on file in the event other form of payment is not tendered prior to the close of the trade show. In no instance shall any Exhibitor be extended credit beyond 30 days after the close of the Show. If there are any outstanding balances owed by EXHIBITOR to Shepard which have not been paid after 30 days following the close of the Show, then these unpaid balances shall bear interest at the rate of 1-1/2% per month (18% per annum). Exhibitor will be responsible for all charges incurred by Shepard while endeavoring to collect this account.

CEDIA

Insurance: It is understood that Shepard is not an insurer. Insurance should be obtained by the EXHIBITOR. It is highly recommended that exhibitors arrange All Risk coverage which usually can be done by endorsements to existing policies. EXHIBITOR’s materials should be insured from the time they leave their firm until they are returned after the close of the show. Insurance and liability against theft or property damage to equipment or exhibit material owned or rented by EXHIBITOR, or bodily injury occurring within the confines of EXHIBITOR’s booth, remain the sole and complete responsibility of EXHIBITOR. Except where prohibited by law, the EXHIBITOR and its insurers waive all rights of recovery or subrogation against Shepard and their respective directors, officers, employees, and agents.

Claim(s) for Loss and Payment For Services: Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when the alleged loss or damage occurred prior to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard more than one year after the date the loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim, the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.

International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign banks.

U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card portion of the form must still be completed before your order will be processed.Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.

Exhibitor Information: Exhibitor permits all contact information provided to Shepard to be used by Shepard and shared with other entities assisting in the production of the event in question. Facsimiles and email communications may include show information, promotional materials, advertising statements and other commercial notices. Permission may be revoked by the EXHIBITOR in writing.

Cancellation or Event Postponement: In the event the exposition or event is cancelled or postponed, Shepard reserves the right to charge for services rendered in preparation of the event or exposition as well as non-refundable costs incurred by Shepard.

Invoices: Prior to close of show, an invoice will be prepared and emailed to the booth contact on file for your review. Credits will be issued at show site only. If you have any questions or want to pay your invoice by check or cash, please see our customer service representatives at the service desk on site.Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.

Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard equipment used by the customer. Prices quoted are for the duration of the show and include installation, rental, and removal except where indicated. If skirting and carpet colors are not selected, show colors will prevail.

Definitions and Shepard Responsibilities: The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any subcontractors Shepard may appoint. The term "EXHIBITOR" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay, or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials. Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.

Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply to all show site orders. Floor orders are limited to availability.

Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.

The terms and conditions set forth below become a part of the contract between Shepard Exposition Services, and you, the Exhibitor. Exhibitor is deemed to accepted these terms and conditions when any of the following conditions are met:

Exhibitor materials are delivered to the Shepard warehouse or to a show or exposition site for which Shepard is the Official Show Contractor, or an order for labor and/or rental equipment is placed by the exhibitor with Shepard.

Indemnification: The exhibitor agrees to indemnify, forever hold harmless, and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents, representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents, invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of Shepard equipment; or (3) exhibitor's violation of Federal, State, or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show Management.

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Equipment Audits: EXHIBITOR should be advised that routine audits of Exhibitor booths for service usage are conducted during the Convention. Should the result of such an audit indicate that equipment or services is in fact being used that has not been paid for, the Exhibitor will be charged for the equipment or service at the applicable rate.

Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee. Custom products: All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. Standard Furnishings: There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. Labor: Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in, otherwise a 1 hour per man ordered will apply.

Inbound and Outbound Shipments: Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative. During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.

Limits of Liability: If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing. Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.

Phone Fax Contact Email Address

Exhibiting Company Authorized Signature

Exhibiting Company Authorized Name - Please Print

Material Handling Carpet Installation/Dismantling Labor Logistics/Transportation

Rental Furniture Other (please specify):

3rd Party Address City State Zip

Phone Fax Contact Email Address

CREDIT CARD INFORMATION

Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.

By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.

In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site.

The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.

3rd Contact Name

fax (702) 948-0341


Exhibiting Company Address City



Return this form when a third party (any party other than exhibiting company) should be billed for services.


Step 1: Provide the Exhibiting Company Contact Information and Signature

Name on Card:

(Please Print)

Step 4: Complete Third Party Credit Card Charge Authorization with Signature

Billing Address:

Month Year Security Code

City, ST, Zip:

(Required for all forms of payment)

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Zip

Step 3: Provide Third Party Contact Information

Step 2: Check Services Below to Invoice to the Third Party All Services

When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed.

Booth #

Credit Card #:

Expiration Date:

3rd Party Name

Overhead Rigging/Labor

Exhibit Display Rentals

State

Please Sign

Please Sign

Company Name: Booth #

Contact Name Contact Email Address

Below Booth #

Above Booth #




fax (702) 948-0341September 6 - 8, 2018

mail


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Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.

If you are using this grid for a hanging sign, include the total height from the floor to the top of the sign.

Grid

s

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Bo

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#


Save Time and Money! Use this grid when placing Hanging Sign, Electrical, or other Utility Orders. Make as many copies as you need!

Enter in the booth numbers above, below, and on each side of your booth to ensure proper placement!

Advantages of Shepard Logistics

‐ 10% material handling discount for round trip SLS customer shipments‐ Volume discounting for larger shipments‐ Guaranteed price quotes online with online booking and scheduled pick‐up‐ Preferred and confirmed target times inbound‐ Pre‐printed bills and shipping labels correctly formatted inbound or outbound‐ Free 30‐day pre‐event storage charges‐ Ship direct to show site and avoid warehouse charges when facility permits‐ Automated tracking and delivery status reports via email‐ No driver waiting time charges inbound or outbound‐ No additional trade show fees‐ Priority Empty Return Labels to all inbound Logistics Customers‐ Guaranteed pick‐up outbound from show, with immediate loading following empty return‐ Guaranteed on‐time delivery to destination city, facility, or warehouse or it is free

Benefits of Shepard Logistics‐ Security; immediate outbound loading reduces risk of pilferage or misloading‐ Convenience; less paperwork and less tracking‐ Efficiency; scheduling travel, labor reliably, and possibly avoiding weekend overtime charges inbound‐ Cost Saving; discounting of material handling charge

To take full advantage of the Shepard Advantage, contact888.568.8858

[email protected]

Complete Transportation Services

Shepard Logistics

SHIPPING VERSUS MATERIAL HANDLING

ONE EASY WAY TO KEEP YOUR

CHARGES LOWER?Consolidate, Consolidate,

Consolidate!Skid items as much as possible so that they are sure to arrive together. Each

shipment that arrives at a separate time is assessed the minimum charge. Whether you ship to the advance warehouse or show site it is in your best interest to

consolidate as much as possible.

WHAT IS SHIPPING?

WHAT IS MATERIAL HANDLING?

Material Handling Process:

• Returning empty shipping containers to your booth once the

Email Address

Step 2: Tell us the Location of items for pick up:

Company

Street Address City State Zip

Is there a loading dock? Do we need a lift gate on our truck?

Is your building in a residential area? Do we need to go inside your office to pick up your items?

Any thing else we should know about your building

Date Hours of Operation

Step 4: Tell us Where this is going: Advance Warehouse Direct to showsite

Step 5: Tell us What we are shipping:

Qty QtyCrates Carpet (color)Cartons (cardboard) MonitorsCases/trunks OtherSkids/pallets Total

Step 6: Tell us what Type of Service do you need (how fast do you need it?) Standard Ground 2nd day Air Next Day Air Other (Truckload, Specialized)

Step 7: After the event is over, are we going to Ship Back to you? No, I will arrange another carrier

Company Booth #


Order must be received within 24 hours of requested pick up date

mail

Weight

Step 3: Tell us When we are picking it up:

Booth # Sh

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Weight


Contact Name Phone # State Zip

A credit card must be on file to order Shipping Services. Please complete the Payment Authorization form. Shipping services do not include material handling charges at show site. Material handling fees will be charged to the credit card on file.

YES!

Service level may be changed to meet delivery date.

CEDIA Connect With Us!

email [email protected]


fax (404) 596-5620September 6 - 8, 2018

Event Code: C133410918

5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118Step 1: Complete Exhibiting company information:

TO: TO:

First day freight can arrive w/o a surcharge: First day freight can arrive w/o a surcharge:

Last day freight can arrive w/o a surcharge: Last day freight can arrive w/o a surcharge:

TO: TO:

For: For:

@ @

Print at least one label for each box. Include the exhibiting company name and booth number. If you are creating your own labels, make sure the same information below is on your labels.

MUST NOT BE DELIVERED PRIOR TO: MUST NOT BE DELIVERED PRIOR TO:

August 30, 2018 8:00 AM August 30, 2018 8:00 AM

August 27, 2018 August 27, 2018

RUSH

RUSH

Booth #:

CEDIA CEDIA

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DIRECT TO SHOW DIRECT TO SHOW

(Exhibiting Company Name) (Exhibiting Company Name)


111 West Harbor Drive 111 West Harbor Drive

San Diego, CA 92101 San Diego, CA 92101

CEDIA CEDIA

Booth #:

For: For:

August 9, 2018 August 9, 2018


c/o Shepard Exposition Services c/o Shepard Exposition Services

Shepard Exposition Services c/o HTS Shepard Exposition Services c/o HTS

6855 Calle De Linea 6855 Calle De Linea

San Diego, CA 92154 San Diego, CA 92154

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RUSH

RUSH

ADVANCE WAREHOUSE ADVANCE WAREHOUSE

(Exhibiting Company Name) (Exhibiting Company Name)

Delivery Hours: M-F, 8-4:30 PM Delivery Hours: M-F, 8-4:30 PM

Adv

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Booth #: Booth #:

Step 1: Complete Exhibiting Company Information:

Email Address

Step 2: Tell us Where your items are going:

Company


Step 3 How many Pieces are in your shipment?

# of Crate # of Skids # of Cases # of Cartons Approx Total Weight

Step 4: How many Labels do you need?

Step 5: Who is picking up your shipment?

OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS OTHERIf selecting a carrier other than Shepard Logistics, you must schedule the pickup. This includes Fed Ex, UPS, etc.If using FedEx or UPS you must have and apply their shipping labels.

Ground 2nd Day Overnight

Reroute via the show carrier (Shepard Logistics)Return to warehouse ($400.00 minimum charge)

In order to process your order, we require payment on file. Please complete the Payment Authorization Form and return to Shepard Exposition Services. If you have already placed an order with Shepard, we will automatically use the credit card on file for your company.

Step 7: If your carrier doesn't show up, what do we do with your items?

Step 6: What type of Service do you need? (how fast does it need to get there?)

All outbound shipments require Shepard Outbound Material Handling Authorization form and shipping labels. Shepard offers complimentary pre-printing of these items. To take advantage of this service, please complete this request and submit to Shepard. Your pre-printed MHA and labels will be delivered to your booth prior to the close of the show. *Note: All third parties must pick up MHA/labels at the Shepard Service Desk.

Contact Name Phone #

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fax (702) 948-0341September 6 - 8, 2018

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Exhibiting Company Name Booth #


$$ Saving Tip! Use Shepard Logistics for inbound

and outbound and receive a discount on your Material Handling

fees!

Advance Warehouse Tips

Direct to Show Site Tips

Freight must arrive only during published move in dates and times.

Great for last minute shipments.

Large pieces of machinery can be accepted.

Light Weight (Shipments 40 pounds or less) Light Weight Shipment Tips

Overtime - 30% for each overtime application based on ST rate Double Time - 50% fee for each double time application based on ST

Company Booth #

Standard Material Handling Rates: All rates are per 100 pounds with a 200 pound minimum charge. Certified weight tickets are required on all shipments.

How to Calculate Material Handling Services: The following services whether used completely or in part are offered as a package. When estimating weight, round up to the next 100 lbs. For example: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.


Discount does not apply to shipments considered small package, local deliveries, "Light Weight" shipments, or shipments over 10,000 lbs. Roundtrip SLS shipping is required to qualify for discount. (35572)

What is Material Handling?


Material Handling is the unloading and delivery of exhibit freight to the exhibitor's booth on the show floor, the storage of empty containers, the return to booth for packing, and the loading back onto the exhibitor's outbound carrier. This is an automatic service and is billed based on weight. This service, whether used completely or in are part, are billed as a package.


I acknowledge that all Material Handling charges are billable and will be charged to the credit card on file.

$87.00

Reweigh of Shipments: An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or an understated weight on delivery document.

Disposal Fee: A disposal fee & minimum 1 hour labor will be charged for all booth materials (booth displays, flooring, etc.) left unclaimed after show move-out.

$43.50

Advance Warehouse Shipments

Total Shipment

Early/Late Shipments to Warehouse: A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site

TotalWeight Crated

35400

35030

We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be made at show site.

Weight Crated

Direct to Showsite Shipments

$83.00

Shipments can arrive to the Advance warehouse up to 30 days prior to move in.

(702) 507-5278



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CEDIA Connect With Us! phone

(702) 948-0341

Ship Roundtrip with Shepard Logistics and receive a 10% discount on Material Handling*

fax

Consolidate! Shipments that weigh 40 pounds or less total will receive this special pricing. If you have multiple lightweight shipments, bundle them together so that you are charged for (1) one 40 pound shipment as opposed to multiple charges for shipments that arrive separately and at different days or times. All shipments must have certified weight noted on the packge or bill of lading.

Blended Rates: The rates stated are blended to include overtime based on the schedule at publication. Changes in schedule may result in additional fees.

Single pieces over 5000 pounds or uncrated machines cannot be accepted at warehouse.

35010

Total

Advance freight is typically delivered to your booth before direct shipments.

Total

Please Sign

Important!All Material Handling

fees will be automatically billed to the credit card on file!

GROUND RIGGING FORKLIFT RENTALStep 1: Tell us what we are moving: # of pieces to be spotted Heaviest piece to be spotted

Step 2: When are we moving it? Install Date/Time: Dismantle Date/Time:

Step 3: Describe the work to be performed:Step 4: Choose your lift size:Forklift Rental - Up To 5,000 # Capacity Forklift Rental - Up To 20,000 # Capacity

Forklift Rental - Up To 10,000 # Capacity

Rate structure includes forklift and (1) operator only.

Minimum crews are based on scope of work and area jurisdiction. Additional labor and groundmen will be billed at the hourly rate.

Orders cancelled without 24-hour notices will be charged a one (1) hour cancellation fee.

Rigging Labor Rates (per man hour) Riggers and Material Handlers (per man hour)

The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments.

Orders cancelled without 24-hour written notice will be charged a one (1) hour cancellation fee.

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Forklift:No refunds or exchanges once item has been delivered to your booth. Tax*:Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due:


NA

fax (702) 948-0341September 6 - 8, 2018

mail

Labor HoursST - Straight time: Monday - Friday: 8:00 AM - 4:30 PM

OT - Overtime: Monday - Friday: 4:30 PM - 8:30 PM

DT - Double-time: All day Saturday/Sunday, all other hours and Holidays

(times are not guaranteed)

Code

35028

35039

35049

35069

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Discount Deadline Thursday, August 16, 2018Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.


Code Qty.

Item

ST Hourly Rental

OT Hourly Rental

OT Hourly Rental

DT Hourly Rental

ST Hourly Rental

Item

35029

Regular Amount

ST Hourly Rental

OT Hourly Rental

$1,267.50

$1,571.75

Code Qty.

35067

Qty.

DT Hourly Rental

$325.00

$403.00

Discount Amount

$422.50

Regular

$1,443.00$481.00

$524.00

$625.25

$650.00

Item Discount

$806.00

$962.00

$845.00

$1,047.75

$1,250.50

Discount Regular Amount

$1,876.00

Code Qty. Item Discount Regular Amount Discount Regular Amount

DT Hourly Rental

35035

35066

35070

$1,209.00

$975.00


$96.00

$144.00

$192.00

$124.80

$187.20

$249.60

$120.00

$180.00

$240.00

$156.00

$234.00

$312.00

ST Hourly Rental

OT Hourly Rental


The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments.

Code Qty. Item

DT Hourly Rental

35087

35100

35101

ST Hourly Rental

OT Hourly Rental

DT Hourly Rental

35085

35086

35099

Please Sign

Cranes, Scissor Lifts, and 4 Stage Forklifts are available

upon request. Contact Us for Pricing!

M

Will there be any additional charges?Additional charges may apply. Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees.What are Light Weight shipments?

How do I calculate my Light Weight shipment? Charges for Light Weight shipments are total shipment weight, per delivery. Any shipment above 40lbs will not qualify for this rate.

What are Crated materials?

What are Uncrated materials?

What are Advance Shipments?All shipments that are addressed to the advance warehouse address (please refer to "Advance Warehouse" shipping labels included in this manual).Shepard will begin accepting your shipments 30 days prior to first show open day (date may vary depending on show schedule). The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm, excluding holidays.Shipments must arrive by advance warehouse deadline date to avoid a late surcharge. (Please refer to the "Show Information" page included with this manual for deadline date.)

All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.All shipments must be prepaid, no collect on delivery shipments will be accepted.What are Direct Shipments?All shipments that are addressed directly to the exhibit facility (please refer to "Direct to Show" shipping labels included in this manual).

All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.Crates weighing over 5,000 lbs. or loose/uncrated shipments must be shipped direct to show site to arrive during exhibitor move-in times.All shipments must be prepaid, no collect on delivery shipments will be accepted.What is and why would I need liability insurance?Accidents happen, therefore, most show organizers and facilities require liability insurance. Please refer to your booth contract for exact minimums required.Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show.If applicable, included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials.Outbound Shipping

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Material handling is the process of unloading your freight from your shipping carrier, either at the warehouse or show site, delivering it to your booth, storing your empty containers (empties) if required, returning of your empties at the close of show, and then reloading your freight back onto your shipping carrier.

Any exhibit materials shipped or delivered to the advance warehouse or show facility via shipping carrier, POV, or delivery truck.

Do I need to order a fork lift to unload or reload my freight? No, please do not order a forklift for unloading/reloading of your materials.

What does CWT mean? CWT is an acronym for Century Weight. Your crated shipment is billed per 100 lbs.

Shipping is the process of carrying your shipment from your location, pick-up area to it's destination and also the process of returning your shipment back to your location after the close of the show. Material handling begins at the time your shipment arrives to the docks (please refer to "What is material handling?" for the full definition.) These are 2 different items and are billed differently.

What is material handling (also referred to as drayage)?

What is the definition of "freight"?

What is the difference between material handling and shipping?

What determines how much I'm charged? Charges are based off the weight from your inbound weight ticket included with your shipment.

How do I calculate material handling charges?

Materials delivered that are loose, pad-wrapped or unskidded without proper lifting bars and/or hooks.

Materials delivered that are skidded or in a container that can easily be unloaded/reloaded with no special handling required.

Please be advised that your whole shipment may not arrive to its destination at one time. Therefore you may be charged per each delivery.

All shipments, regardless of carrier, weighing 41 lbs and up will be billed using the standard material handling rates listed in the kit and billed at a 200 lb minimum as usual

Material handling services whether used completely or in part are offered as a package. When recording weight, round up to the next 100 lbs. EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.

All shipments regardless of carrier that weigh 40 pounds or less. Shipments need to have certified weight tickets or other verifiable weight noted upon delivery. Shipements without certified weight tickets may be subject to special handling or reweigh fees. Packages that arrive separately at different times or days will be billed separately.

If you are NOT using the designated shipping carrier, you must call your carrier with pick-up information. If your carrier fails to pick up your shipment, Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse (whichever is indicated on your MHA).

Crates, cartons, skids, fiber cases, and carpets can be accepted at the warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated shipments and/or machinery to warehouse. You must ship those items direct to show site.

You must complete a Shepard Material Handling Agreement (MHA) for all outbound shipments. A MHA will be distributed at show site if all services have been paid in full, or you can request one at the customer service desk.Upon completion of packing and labeling of your materials, complete the bill of lading with all required information, and return to customer service. If you have questions on how to complete your bill of lading, please ask a Shepard customer service representative located at the customer service desk.

Shipments must arrive during published exhibitor move-in times only. Do not ship direct to show site in advance. If delivery cannot be guaranteed to arrive during exhibitor move-in, shipment must go to advance warehouse.

DISPOSAL FEE Fee: .75 Per Lb Labor RateA disposal fee & minimum 1 hr labor will be charged for all booth materials (booth displays, flooring, etc.) that are left unclaimed after show move-out.

OVERTIME/DOUBLE TIME Surcharge: Overtime: 30% Double Time: 50%

WAREHOUSE OVERTIME/DOUBLE TIME Surcharge: Overtime: 30% Double Time: 50%

EARLY/LATE SHIPMENTS TO WAREHOUSE Surcharge: 25% Minimum:

UNCRATED SHIPMENTS Rate as shown on Material Handling Rate Form

PADDED VAN DELIVERIES Surcharge: $8.00/CWT

REWEIGH OF SHIPMENTS Surcharge: $25.00 per forklift load

EMPTY CRATE STORAGE Surcharge:

LIGHT WEIGHT SHIPMENTS

ENVELOPE DELIVERIES Surcharge:

MOBILE SPOTTING Fee: $150 round trip

All vehicles must be escorted in and out of building by Shepard personnel.

$50.00 35003A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site after show opening. Any shipment arriving to showsite after show open will be charged a surcharge.

35007

Shipments weighing 40lbs or less will qualify for the light weight shipment rate. Shipments exceeding 40lbs will be billed standard Material Handling fees at the prevailing show rates. All shipments must have certified weight tickets. Shipments without certified weight will be subject to special handling or reweigh fees.

35041

35282

$10.50 per envelope

An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and move-out of the show, and is based on the weight of the shipment handled.

This applies to van line carriers that transport freight at cubic displacement rates, operate a non-standard dock height equipment, require freight on the truck to be unloaded in a specific order or orientation, or require that freight on the truck be moved to unload the actual delivery.

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Advanced shipments may be received during straight time hours at the warehouse location, however an overtime/double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show move-in and move out hours beyond our control. This would also be true if freight was received after hours at the warehouse trapping facility.

Shipments that are moved and/or handled on overtime and/or double time hours will incur a surcharge based on the handling times noted on the receiving/shipping documents. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.

Per Hour (OT/DT may apply)$96.00



(702) 507-5278

fax5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118

35106

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(702) 948-0341September 6 - 8, 2018

A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges.

35105

During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.

$25.00 per piece, Minimum $50.00

An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or understated weight on a delivery document.

Event Code: C133410918CEDIA

All vehicles must be escorted on and off the floor by a Shepard representative.Shepard charges a round-trip fee, per vehicle, to place a vehicle on the tradeshow floor.

All vehicles must be removed no later thanAny vehicles left after that time are subject to removal by towing or other means. Exhibitors areresponsible for all removal charges.

* This fee is per roundtrip per vehicle

*Additional fees may apply if mobile spot cannot be driven into place and must be assisted or if scheduled mobile spot time is missed.

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Bar:

No refunds or exchanges once item has been delivered to your booth.

Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due: $


$

35108

○ Batteries must be disconnected. Auxiliary batteries not connected to the engine starting system may be left connected.

○ Vehicles shall not be moved during show hours.

$

Company Name: Booth#

NA Tax*:

Qty

11:00 AMTuesday, September 11, 2018

Important Rules and Regulations

Step 2: Contact Customer Service to schedule your move in and out. Vehicle placement must be supervised by the Exhibitor.

ItemMotorized Unit/Vehicle Spotting

Roundtrip150.00$

Code

[email protected]


fax (702) 948-0341September 6 - 8, 2018 5845 Wynn Road, Suites

A,B,C,D, Las Vegas, NV 89118


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Displaying a vehicle at the event? (including rolling stock, self-propelled, towed and/or pushed vehicles/machinery.)

Step 1: If you have a vehicle, make sure it is shown on the official floorplan by alerting Customer Service or your Event Management.


Us!email

○ Refueling is prohibited in the facility.○ Floor plans must indicate where vehicles are to be located.

○ A drip pan under the vehicle's drive train (motor to differential).

A locking gas cap or tape over the gas cap.○ No more than ¼ tank of gas or five gallons, whichever is less.

○ Batteries shall be disconnected in an approved manner.

Please Sign

# of Trips

ST - Straight time:OT - Overtime: Monday - Friday: 4:30 PM - 8:30 PMDT - Double-time:

Total Estimate:Tax*:

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due:No refunds or exchanges once item has been delivered to your booth.

Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in.

Rental items found and in use in your booth are subject to "Standard" pricing.

Company Name: BOOTH #


Your vehicle must unload on the receiving dock of the exhibit hall. Shepard personnel will direct vehicles. The cart is not authorized to enter or go to any parking structure. There must be two (2) people with the vehicle; one person to go with your product to the booth space and one person to remove your vehicle from the unloading area to the parking area.

No personal trucks (one (1) ton & over), no rental trucks, trailers, or bobtails will be unloaded through cartload service.

All items must fit on flat bed cart (approximately 3'x4' in size) and weigh less than 200 pounds. If items are designated by Shepard personnel to be too large or too heavy, materials will be billed at regular material handling rates.


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If you arrive with a truck, van, trailer, or truck with trailer filled with exhibit material you will not qualify for this service and will be redirected.


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Monday - Friday: 8:00 AM - 4:30 PM

All day Saturday/Sunday, all other hours and Holidays

Code Item Rate Total

Event Code: C133410918CEDIA

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Cartload services are provided to those exhibitors arriving in privately-owned vehicles and have small hand-carried items that need to be delivered to and from the dock/booth location.

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fax (702) 948-0341September 6 - 8, 2018

35158 Round Trip Cartload 240.00

Cartload Service includes one laborer, one cart, one trip per rate listed above

Please Sign

Step One: Tell us who you are:

Accessible Storage Use this type when you need to pull items out of storage during the show.

Per Day

Pallets/Skids1/2 a TrailerFull TrailerLabor ST

OTDT

Secured Storage Use this type only if you do not need your items again until the end of the event.

Per Day

Labor STOTDT

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Onsite Storage:No refunds or exchanges once item has been delivered to your booth. Tax*:Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due:Rental items found and in use in your booth are subject to "Standard" pricing.

Contact Email Address

Thursday, August 16, 2018

All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per package or container, whichever is less. No uncrated material will be accepted at the warehouse.

Step Two: Choose the Type of storage to fit your needs


(35400)

$192.00

(35166)

Materials in Accessible Storage will be accessible during the event, but not necessarily by exhibitors. The charge for Accessible Storage is a daily storage fee plus a per hour labor fee each time materials are moved. ($100.00 Minimum)

$35.00$80.00$120.00$96.00

$144.00 35100

Booth #

Onsite Storage is used when you have product you need to replenish during the event, or if you have items you don't want stored with the empty crates. Do not use this service for "Empty" storage.

Booth #Company Name:

Per Sq Ft$96.00

$144.00$192.00

Materials will be placed into secured storage and will be returned to your booth after the close of the show. The materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show rates will apply each time material is handled to or from storage. ($100.00 Minimum).

0.80

For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services.

35087

35100

35101

35087


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Onsite Contact Onsite Cell Phone #

Contact Name

35101

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fax (702) 948-0341September 6 - 8, 2018

mail

Discount Deadline

Please Sign

For both storage options, there is no charge to return items back to

your booth at the end of the event.

Marshaling Yard AddressSan Diego Convention Center 2387 Faivre Street111 West Harbor Drive Chula Vista, CA 91900San Diego, CA 92101

Directions to the Marshaling Yard1 Start out going southeast on W. Harbor Drive toward Salida Loop.2 Merge onto I-5 S.3 Take the Main Street exit, EXIT 5B.4 Turn left onto Main Street. 5 Turn Right onto Jacqua Street.6 Turn right onto Faivre Street. 7 2387 Faivre Street will be on the left.

Marshaling Yard Hours of OperationTargeted Exhibitors

Sunday, September 2 is a Dark Day – Marshaling Yard and SDCC will be closed

General Move In(Labor Day)

Exhibitor Move Out

All drivers MUST be checked in by

Thursday, August 30, 2018Friday, August 31, 2018Saturday, September 01, 2018

5:00 AM - 4:00 PM5:00 AM - 4:00 PM5:00 AM - 4:00 PM

2:00 AM - 8:00 PM5:00 AM - 4:00 PM5:00 AM - 4:00 PM5:00 AM - 12:00 PM

Saturday, September 08, 2018Sunday, September 09, 2018Monday, September 10, 2018Tuesday, September 11, 2018

Thursday, September 06, 2018

5:00 AM - 3:00 PM5:00 AM - 3:00 PM5:00 AM - 3:00 PM5:00 AM - 3:00 PM


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fax (702) 948-0341September 6 - 8, 2018

mail

Show Site Address

8:00 AM Tuesday, September 11, 2018

5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV

89118

Tuesday, September 04, 2018Wednesday, September 05, 2018

• • •

• •

InternationalShipping Guidelines

Phoenix International Business Logistics, Inc.

Port Elizabeth

1201 Corbin Street

Elizabeth, NJ 07201

Veronica Gomez

Tel 908-355-8900

Fax 908-355-8883

Email [email protected]

1

TABLE OF CONTENTS

Introduction ....................................................................................................................... 2

U.S. Customs Clearance Process .............................................................................. 3

Types of U.S. Customs Entries .................................................................................... 4

Consignment Information .............................................................................................. 5

Ocean and Air Freight Deadlines ................................................................................ 5

Required Documentation ............................................................................................... 6

Importer Security Filing ( 10 + 2) ............................................................................... 6

Restrictions on Wood Packaging Material ............................................................... 7

U.S Customs Container Seal Requirements ............................................................ 8

Full Container Ocean Shipments................................................................................. 8

LCL - Less than Container Load Ocean Shipments............................................... 9

U.S. Custom’s Duty and Processing Fees................................................................. 9

Insurance ............................................................................................................................ 10

Outbound Shipping Instructions ................................................................................. 11

Prohibited Commodities................................................................................................. 12

Outlays and Payment Conditions ................................................................................ 12

PIBL’s Overseas Offices and Affiliates .................................................................... 12

Deadlines and Tariff ....................................................................................................... 13

Important Tariff Notes .................................................................................................... 15

Forms:A) Import Freight Information SheetB) Importer Security filing formC) PIBL’s Worldwide List of Agents

2

INTRODUCTIONPhoenix International Business Logistics, Inc. (PIBL) has been appointed the Official International Freight Forwarder / U.S. Customs Broker for Cedia Expo 2018.

We strive to offer each exhibitor exemplary service in concert with our overseas partners. By using PIBL's international network, your company can derive the following benefits:

Alleviate potential transport and customs clearance problems and insure your exhibit is delivered on time.

Increase the efficiency and reliability of the entire transportation process

By establishing an account with a PIBL overseas agent, all charges for services incurred in the U.S. can be invoiced directly to you through our agent. Otherwise, payment for services must be collectedfrom the exhibitor (or their freight forwarder) prior to the delivery of your shipment to the show site.

PIBL will coordinate the customs clearance of all inbound freight through U.S. Customs and Border Protection (CPB) and will arrange timely delivery to the show site.

Our licensed personnel are on-site before, during, and after the show to answer questions about customs clearance and to assist you with the re-exportation of freight after the show closing.

Should you have any questions regarding transportation or U.S. Customs issues, we invite you to contact us.

3

U.S. CUSTOMS CLEARANCE PROCESSAll shipments arriving in the U.S. require clearance from U.S. Customs prior to release from the port, airport or terminal. In order for PIBL to affect customs clearance on your behalf, you must provide a company name under which PIBL can prepare the customs entry. This company can either be a U.S. resident company or an overseas non-resident company.

What PIBL Needs to Act as Your Customs Broker

1. Completed U.S. Customs Power of Attorney Form (available upon request)2. Import Freight Information Sheet (attached) - return this by facsimile or email to the PIBL coordinating

office. If needed, consult with your freight forwarder on how to complete this form.3. Contact name and phone number

Note: Customs clearance will take approximately 2-3 days. During this time, the freight must remain under customs supervision at the port of entry and under no circumstances can it be delivered to the show site.

About The Power Of Attorney

The PIBL coordinating office must be in possession of your Power of Attorney 48 hours prior to export of seafreight shipments, in order to file the importer security notice with U.S. Customs or immediately upon export of airfreight shipments. It is the exhibitor's responsibility to make available to PIBL all appropriate documentation for customs clearance. Failure to do so may result in late filing fees and surcharges and/or late delivery to the show site.

Blank Power of Attorney forms are available upon request.

Timely Deliveries

Although PIBL will do everything possible to insure all shipments are delivered in time for the show, we cannot be held responsible for late or delayed delivery of freight due to the exhibitor's failure to follow the provided procedures.

4

TYPES OF U.S. CUSTOMS ENTRIESPermanent Entries

Permanent Customs entries are reserved for those Exhibitors who are expecting their freight to permanently remain in the United States. U.S. Duty and other applicable processing fees will apply. Shipments with duty liability of less than $250.00 are automatically cleared as a permanent entry.

Temporary Entries

High value exhibits imported with the intention to be re-exported after the show can be cleared on a temporary duty free (TIB) entry. TIB entries should only be utilized for exhibits intended for re-export in the same condition and quantity in which they were imported. TIB merchandise entered into the U.S. and not exported is subject to U.S. Customs penalties and fines.

All give-away items, food, beverage, etc., are considered consumables and are therefore unable to be cleared under a temporary entry.

** IMPORTANT NOTE **

It is not recommended that merchandise intended for temporary or permanent entry into the U.S. be

packed and shipped together. U.S. Customs will not accept a single customs entry for both permanent

and temporary freight. We suggest that such freight be packed and shipped independently under

separate commercial invoices and house bill of ladings. Questions on this subject can be forwarded to

PIBL or our overseas agents.

5

CONSIGNMENT INFORMATIONPlease insure that your shipments are sent on a prepaid basis, marked and consigned as follows.

Consignee NotifyName of exhibiting company PIBL - Phoenix Int'l Business Logistics, Inc

C/O CEDIA EXPO 2018/ Booth # _______ Veronica Gomez

San Diego Convention Center Phone: 908-355-8900 Fax: 908-355-8883

111 W. Harbor Drive, San Diego, CA 92101 Email: [email protected]

OCEANFREIGHT/AIRFREIGHT DEADLINESOcean Freight (FCL): Port of Los Angeles/Long Beach August 22, 2018

Ocean Freight (LCL): San Diego, CA August 15, 2018

Air Freight: San Diego Airport August 26,, 2018

To insure timely delivery to show site, we recommend that all shipments arrive in the U.S. by the final

confirmed deadline dates. PIBL will not charge intermediate storage for airfreight or LCL seafreight

shipments that have arrived and are customs cleared within the above provided time frames.

Demurrage, per diem and chassis charges for full containers during the time period between

arrival and delivery to showsite must be negotiated with the steamship lines in the country of

origin. If arrangements have not been made and confirmed in writing by the steamship lines, PIBL will

invoice container and chassis demurrage and per diem charges directly to the Agent or Exhibitor.

Freight arriving after the above dates will be charged additional fees based on services required to ensure

timely clearance and delivery of your shipment to the show. It is imperative that the coordinating PIBL

office be pre advised of all incoming shipments prior to the freight's arrival in the U.S. If the above

deadlines can not be met, please advise our office immediately so we can make arrangements to expedite

the customs clearance and delivery of your shipment.

6

REQUIRED DOCUMENTATIONThe following documents must be available for Customs clearance:

Bills of lading or Airway bills. (Express release Bills of lading only)- No Originals.

Signed Commercial/Proforma invoices in English, giving exact commodity description with

Harmonized number, unit value and total value. (NO COMMERCIAL VALUE on Invoices is not

accepted by U.S. Customs)

Completed and Signed Import Freight Information Sheet (Enclosed)

Packing list in English (May be combined with the commercial invoice)

Power of Attorney (Available upon request) Not required if you have worked with PIBL previously.

Any applicable documents, licenses, insurance certificates

IMPORTER SECURITY FILING (10 + 2) International exhibitors attending trade shows in the U.S. face federal regulations when importing cargo by

ocean freight from overseas. On January 26, 2009 the Import Security Filing (ISF) rule, also known as the

10+2 rule, took effect. International exhibitors who fail to follow the new rule from the U.S. Customs and

Border Protection (CBP) are subject to fines and penalties. Under the ISF rule, importers are required to

submit 10 items of data about their cargo at least 24 hours before it is loaded aboard a vessel at a foreign

port. Two additional data items are required by the carrier as well, resulting in what is known as the 10+2

rule. To comply with the new rule, exhibitors are required to provide PIBL or a PIBL agent the following 10

data elements 48 hours prior to loading at the port of origin.

1. Manufacturer (or supplier) name and address 6. Consolidator name and address

2. Seller name and address 7. Importer of record number

3. Buyer name and address 8. Consignee number

4. Ship to name and address 9. Country of origin of goods

5. Container stuffing location 10. Harmonized Tariff Schedule (HTSUS)#

To expedite the process, contact PIBL or a PIBL agent to request an email copy of an easy to use "type

and send" ISF form or download it from http://phoenixlogistics.com/f_and_e.html

On July 9, 2013, CBP was authorized to begin full enforcement of the ISF regulation. CBP will begin fining

Importers for the submission of an inaccurate, incomplete or untimely filing or for failure to file. Violators

will be fined $5,000 per non filed, late filed, inaccurate filing or inaccurate ISF update. Fines will not exceed

$10,000 per ISF.

7

RESTRICTIONS ON WOOD PACKAGING MATERIAL The United States Department of Agriculture (USDA) Animal and Plant Health Inspection Service (APHIS)

has revised its import regulation for wood packaging materials (WPM), 7 CFR § 319. The final rule was

effective September 16, 2006 with full enforcement commencing on July 5, 2006.

The regulation restricts the importation of many types of untreated wood articles, including wooden

packaging materials such as pallets, crates, boxes, and pieces of wood used to support or brace cargo.

The regulations currently refer to these types of wood packaging materials as solid wood packing

materials, defined as ‘‘wood packing material other than loose wood packing material, used or for use with

cargo to prevent damage, including, but not limited to, dunnage, crating, pallets, packing blocks, drums,

cases, and skids.’’ Any WPM not meeting the treatment specifications of this rule will be

immediately re-exported.

The rule states that regulated wood packaging materials must be marked in a visible location on each

article, preferably on at least two opposite sides of the article, with a legible and permanent IPPC mark

that indicates that the article meets the new requirements. U.S. Customs is no longer accepting

fumigation certificates as proof of fumigation. All fumigated WPM must be stamped with the IPPC stamp.

Should you have any questions regarding the wood packing material used for your exhibit, please consult

your local PIBL agent, in house freight forwarder, or packing and crating company. Additional information

on this subject can be found on the USDA Website: http://www.aphis.usda.gov/lpa/issues/wpm/wpm.html

8

U.S. CUSTOMS CONTAINER SEAL REQUIREMENTSU.S. Customs and Border Protection is reminding shippers and importers that all loaded containers

arriving by vessel at a port of entry in the U.S. on or after October 15, 2008, are required by statute (6

U.S.C. 944) to be sealed with a seal meeting the ISO/PAS 17712 standard.

The ISO/PAS 17712 standard requires that container freight seals meet or exceed certain standards for

strength and durability so as to prevent accidental breakage, early deterioration (due to weather

conditions, chemical action, etc.) or undetectable tampering under normal usage. ISO/PAS 17712 also

requires that each seal be clearly and legibly marked with a unique identification number. If you have any

questions regarding seal requirements, please contact PIBL or one of our overseas agents.

FULL CONTAINER OCEAN SHIPMENTSContainers must be must be terminated at the Port of Los Angeles/Long Beach. At which point, PIBL will

arrange the customs clearance and transfer to showsite

For the purpose of ensuring containers are available for re-export, we ask that you notify PIBL of any full

container return shipments prior to arrival of the container in Los Angeles. Availability of containers is

limited and booking equipment is required 15 days in advance. If arrangements have not been made and

containers are not available for loading on showsite, Exhibitor’s freight will be removed from showsite and

returned to PIBL’s contracted warehouse at the exhibitor’s expense.

9

LESS THAN CONTAINER LOAD OCEAN SHIPMENTSIf you intend to utilize the services of a sea freight consolidator for your LCL (less than container load

shipments), please be aware of the delays associated with utilizing this service. Freight availability and

customs delays range from 4 -12 days. Although PIBL cannot reduce the risk of U.S. Customs

examinations, we can expedite the clearance process and delivery to showsite. .

U.S. CUSTOMS DUTY AND PROCESSING FEESMerchandise entered into the Commerce of the United States is subject to duty, merchandise processing

fees and, if imported via seafreight, a harbor maintenance fee. These duties/taxes will be estimated and

invoiced by PIBL in accordance with the description provided on your commercial invoice. All U.S.

Customs and service fees invoiced by PIBL must be paid prior to freight delivery to showsite.

Duty- Based on commodity description and rate of duty

Merchandise processing fee - .3464 % of FOB value (maximum USD$ 499.97) Sea & Air

Harbor Maintenance fee - .125% of FOB Value - (No maximum) Seafreight only

Commercial/proforma invoices must include the following information:

A. Name of Shipper (Exporter or Manufacturer)

B. Name of Consignee (Exhibiting Company C/O

Cedia Expo 2018

C. Booth Number

D. Complete description of merchandise

E. Harmonized tariff number of each description

F. Unit Value and total value (No Commercial value statements are not accepted by U.S. Customs)

G. Invoices must be in English

A display booth with lights, panels, etc., can be grouped and shown as: (example)

“Completed display booth and stand” 9403.20.0020 Value $5,000.00

10

INSURANCEIn our effort to best service our customers, we must inform you that the liability of your freight forwarders,

customs broker and contracted carriers, as well as ourselves, is limited to $50.00 per shipment under the

Freight Forwarder/Customs Brokerage Industry's standard terms covering liability for physical loss or

damage to your cargo. In the unfortunate event that your goods are damaged or lost while entrusted to

PIBL and if our agents or we are determined liable for the damage or loss, our and their liability will be

limited to $50.00 per shipment.

If you do not wish to run this risk, you have two options. You may declare the value of the goods to us prior

to shipment and we and our agents will charge you a significantly higher rate for our services, or you may

procure insurance on your own, or through us, for the full value of the goods for the time the goods are

entrusted to us and/or our agents, including international door-to-door coverage.

Generally, the premium for such insurance is much less than the higher freight rate that you will be

charged if you choose the first option, declaring the higher value.

If you or your insurance broker has any concerns that your present coverage does not fully cover the value

of your shipment in the event of loss or damage, please feel free to request full coverage of this shipment

in writing to PIBL. Through our underwriters, we have the ability to insure your shipment for the value as

indicated in your request.

If you do not wish to exercise either option, or if you are satisfied that the insurance coverage you have

arranged through others and not through us is sufficient, you are acknowledging the fact that PIBL has not

insured your shipment and has advised you of the liability limitation that will otherwise apply.

.

11

Outbound Shipping InstructionsThese instructions are provided to assist you with the documentation required to remove your freight from the show site. Please contact your PIBL representative with any questions prior to the show closing.

BEFORE THE LAST DAY OF THE SHOW- Secure a material handling form or bill of lading from the appointed show contractor.

You must complete this form to help the contractor identify your shipment and tender it to PIBL - Ensure all show contractor invoices have been paid.

ON THE LAST DAY OF THE SHOW- If you have not received the material handling form or bill of lading from the show contractor,

visit the contractor’s service desk to request it.- Complete the form by adhering to all of the instructions provided by the contractor.- You must indicate PIBL/Phoenix as the carrier in this manner:

PIBL-Phoenix/Att: (your PIBL representative’s name and phone number)- Each piece that you pack must be labeled with a final delivery/consignee address.

If you don’t have labels, the show contractor can provide blank labels for your use.- Be sure that the piece count that you list on the material handling form precisely

matches the number of pieces that you have packed and are shipping.- The final delivery address that you provide on the handling form must match the

delivery address on the labels.- After packing your exhibit, return the completed material handling form to the

show contractor’s service desk. Without this completed form, the show contractorcannot release your shipment to our driver.Important: Don’t leave the material handling form with your freight at the booth, orleave the exhibition center without taking the completed form to the show contractor.

- Call or email your PIBL representative to advise us of the final piece count, as wellas the time that you dropped off the completed material handling form at the show contractor’s service desk.

Questions? - Call our Export Department at908-355-8900

12

PROHIBITED COMMODITIESCertain commodities are prohibited from import into the United States. We strongly advise you refrain from

shipping any items of clothing, hazardous chemicals, paint, batteries, or food/beverages with your

shipment. However, should you find it necessary to import such merchandise, please send it separately

and in advance of your primary shipment.

OUTLAYS AND PAYMENT CONDITIONSPIBL will advance funds on your behalf for expenses incurred in Phoenix. Unless you have an established

account with PIBL or a PIBL partner, these charges are expected to be paid prior to delivery of your

shipment to showsite.

PIBL’s OVERSEAS AFFILIATES AND OFFICESPIBL urges all exhibitors to utilize the transportation services of our overseas partners and affiliates.

These offices have familiarized themselves with these Guidelines and are in a position to invoice you

directly for all destination and onsite charges. Utilization of the PIBL network will alleviate any delays in

San Diego and increase efficiency of the entire transportation process. The full contact information for

each office is enclosed. If an agent is not provided for your country, please contact PIBL for the office

nearest your location.

13

DEADLINES AND TARIFF

A. Important scheduling notes1. Phoenix is offering free storage of LCL and airfreight shipments arriving, cleared and picked up by

the above provided arrival deadlines..

2. Cargo arriving after the above stated deadline dates will be charged additional fees based on the services required to insure timely clearance and delivery to the convention center.

3. Due to the possibility of a high volume of return shipments, please allow additional time for exports from Phoenix. Expedited export transportation services are available. However, this service must be requested in advance of show closing.

B. Inbound charges1. Terminal Handling charges and transfer of documents .................. As per outlay + 15% outlay fee2. Customs clearance fees:

Permanent entries ..........................................................................US 160.00 p/entryTemporary entries ..........................................................................US 195.00 p/entryATA Carnet Clearance ...................................................................US 155.00 p/entry

3. U.S. Customs exam services ......................................................... as per outlay + 15% outlay fee4. Custom’s exam coordination fee ....................................................US 75.00 per exam5. Document messenger services, communication and Exposition

Onsite staff supervision fee ............................................................US 125.00 p/entry/container6. Other Gov’t Agency releases (If required) ...................................... US 35.00 p/entry7. Additional Classifications (3 free) ...................................................US 10.00 each additional8. Additional invoice (1 free) ...............................................................US 15.00 each additional

9. Delivery from San Diego airport or consol point, to ...................... US 35.00 p/100 lbs Showsite dock. (Based on Greater of volume or weight) US275.00 Minimum

10. Seafreight container drayage from port of arrival to Showsite ........ Quoted on a case /case basis11. Trucker waiting time ...................................................................... US 85.00 per hour/2 hrs free12. US Customs bond fee: ................................................................... US 6.50 per/USD 1,000.00

Minimum Bond fee ..................................................................US 80.0013. Import Security filing:......................................................................US 65.00 p/sea shipment14. Import Security Bond fee................................................................US 85.00

14

C. Outbound charges

1. Export documentation:

Air ……………………………………………................................ US 95.00 p/shipment

Sea …………………………………………….............................. US 135.00 p/shipment

2. TIB/TFE Cancellation ..................................................................... US 125.00 p/entry

3. ATA Carnet clearance …………………………………………… ...... US 155.00 p/entry4. Onsite sea/air/domestic shipment coordination ............................. US 85.00 p/shipment

5. Delivery from show site to San Diego airport or consol point ......... US 35.00 p/100 lbs (Including intermediate storage) .................................................... US 275.00 Minimum(Based on Greater of volume or weight)

6. Seafreight container drayage from showsite to seaport.................. Quoted on a case/case basis

Return Air/Ocean freight rates, terminal handling charges and rates for special services will be quoted on a

case per case basis.

15

D. Important Tariff notes1. The above tariff applies to each exhibitor and shipment.2. All rates are based on volume or actual weight. Whichever is greater.3. The above rates exclude all U.S. Customs duty, taxes and/or Merchandise Processing Fees, any

storage charges due to early arrival or delays beyond Phoenix's control, and charges related to the movement of freight once it arrives on showsite..

4. Unless prior arrangements have been made with our PIBL overseas affiliate, all freight charges must be settled prior to show opening. Failure to do so will result in a 2.5% outlay charge. Payment may be in the form of cash, American Express or Traveler’s checks. Company checks drawn on foreign banks cannot be accepted. A 4% processing fee will be added to all invoices paid by credit card.

5. All merchandise brought into the exhibition center must be properly packed. Phoenix does not unload or load vehicles at the Convention Center so we can not be held liable for damage caused while unloading or loading. We highly recommend the use of wooden crates for all international and domestic shipments.

6. C.O.D./Collect return shipments: 15% of freight charges will be added to all C.O.D./Collect shipments.7. Phoenix will invoice a 15% outlay fee for any/all monies outlaid on behalf of the exhibitor.

8. Rates do not include trucker waiting time while waiting onsite to be unloaded or loaded. Rates are generally invoiced at a per hourly rate with 2 hours free.

9. Rates do not include chassis rental charges.

10. PIBL Terms and Conditions of service are available upon request.

SUBMIT

IMPORTER SECURITY FILING

BILL OF L ADING NO. ON BOARD DATE

SHIPPER REF NO. COUNTRY OF ORIGIN

MANUFACTURERNAME

MANUFACTURERADDRESS

CONTAINERSTUFFING LOC ATION

BUYER NAME

BUYER ADDRESS

SHIPPER NAME

SHIPPER ADDRESS

CONSOLIDATOR NAME

CONSOLIDATORADDRESS

IMPORTER CONSIGNEEOF RECORD FEDERAL ID NO.

ACTUAL OWNEROF GOODS

HARMONIZEDTARIFF

Port Elizabeth1201 Corbin StreetElizabeth, NJ 07201 USATel 908.355.8900 Fax 908.355.8883

PHOENIX INTERNATIONAL BUSINESS LOGISTICS, INCWORLDWIDE NETWORK OF PARTNERS

Argentina France KoreaGlobal Logistic Transport SRL Bollore Logistics Eplus Expo KoreaBillinghurst 1263 Piso 5º Of. B 4-6 Rue des Deux Cedres-Zone Cargo 3 150-14, Samsung-Dong1174 - Buenos Aires - Argentina 35700 Roissy En France Gangnam-Gu

Seoul,Korea 135-090

Contact: Juan Julio Villanueva Contact: Laurent Canot Contact: Charles Hwang Phone:0054-11-5275-6143 Phone: [33] 1-49-19-1593 Phone:82-2-566-0089 Fax: 54 11 4363-9351 Fax: [33] 1-49-19-1591 Fax:82-2-566-9514E-mail: [email protected] E-mail: [email protected] Email: [email protected]

Australia Germany NetherlandsAgility Fairs & Events FAIREXPRESS GmbH Messespedition Fairexx Logistics32 Sky Road Grafenheider Strasse 103 De Trompet 2650Melbourne Airport VIC 3045, Australia 33729 Bielefeld/Germany 1967 DD Heemskerk

Contact: Fiona Ostoja Contact: Christiane Roelfs Contact: Paul Van ZijlPhone: 61-393303303 Phone: 49-521-91144-20 Phone: 31-251250060Fax: 61-393303337 Fax: [49] 52-1911-4411 Fax: 31-251250065E-mail:[email protected] E-mail: [email protected] E-mail: [email protected]

Belgium Hong Kong PhilippinesKristal bvba Hansen Exhibition Forwarding Ltd. Alta Fairs & ExhibitsBrucargo, Zaventem Unit-13,13/F New Commerce Centre No. 3 STA. Agueda Ave., Pascor DriveB-1931, Belgium 19-Onsum Street, Shatin Hong Kong Philippines

Contact: Mr. Geert Frere Contact: Michael Kun Contact: Jorey SalazarPhone: (32)2 7530737 Phone: 852-2367-2303 Phone: 63-2-551-4646Fax: [32] 27514720 Fax; 852-2369-0479 Fax: 63-2-831-3054E-mail: [email protected] E-mail: [email protected] E-mail: [email protected]

Brazil India PortugalTTI Log International Logistics Fair Logistics PVT. LTD. Ornofe Transitários, Lda.137 Avenue Alexandr Mackenzie No - A 197/196, 1st floor Via Carlos Mota Pinto, 74 - AUSao Paolo, Brazil 05323-000 Street no 10, Road No 4 4470-034 Moreia - Maia, Portugal

Mahipalpur, New Delhi 110037, India

Contact: Marcos Krekovski Contact: Amit Singh Contact: Fernanda OrnelasPhone: (+55 11) 3716-3713 Phone: 91 11 26785090 / 91 Phone:[351]229415015/6Fax: n/a Fax: [351]229415017Email: [email protected] E-mail:[email protected] E-mail: [email protected]

Canada Italy SingaporePhoenix International Business Logistics, Inc O.T.I.M. S.p.A. – Int’l Fairs Dept. APT Showfreight (S) Pte Ltd1201 Corbin Street I-20159 Milano - Via Porro 10 Bukit Batok CrescentElizabeth, NJ 07201US Lambertenghi, 9, Italy #05-05, The Spire,Singapore 658079

Contact: Roger Howell Contact: Chiara Rossolimo Bergamini Contact: Danny Khor/Abdul GhaniPhone: 908-355-8900 Phone: [39]-02 69912255 Phone: [65]64998988Fax: 908-355-8883 Fax: [39] - 02 69912231 Fax: [65]64998989Email: [email protected] E-mail: [email protected] E-mail:[email protected]

China Japan SpainAPT ShowFreight Shanghai Nissin Corporation International Trade Shows S.A. (ITS, S.A.)RM 901-2, Modern Plaza Tower 1 5.Sanbancho, Chiyoda-ku AVDA. Eduard Corbella, 86-88369 Xian Xia Road Tokyo, 102-8350, Japan Barcelona, E - 08440 SpainShanghai, China 200336

Contact: Jennings Xu Contact: Exhibition Team Contact: Cristobal CascantePhone: [86]21 6124 0090 Ext. 323 Phone: 81-3-3238-6500 Phone: 34 93 8713954Fax: [86] 21 61240091 Fax: 81-3-3238-6508 Fax: 34 93 8712211Email:[email protected] Email: [email protected] E-mail: [email protected]

PHOENIX INTERNATIONAL BUSINESS LOGISTICS, INCWORLDWIDE NETWORK OF PARTNERS

South Africa Thailand United KingdomAspiring Logistics Group APT Showfreight (Thailand) Limited GBH Exhibition Forwarding Ltd,Unit 1, 34 Cincaut Street 11/24 Rachadapisek Road, Chongnonsee, 10 Orgreave DriveCape Town, South Africa 7780 Yannawa, Bangkok 10120 Thailand Handsworth - Sheffield

United Kingdom - S13 9 NR

Contact: Rob Muller Contact: Hasnai Kongkaew Contact: Mr. Mark SaxtonPhone: 27 21 9056221 Phone: 66 (0) 2285 3060 ext 201 Phone: [44] 114-269-0641Fax: 27 21 905 6338 Fax: 66 (0) 2285 3068 Fax: [44] 114-269-3624Email:[email protected] E-mail:[email protected] E-mail: [email protected]

Taiwan Turkey VietnamTrans-Link Exhibition Services Co., LTD APT Showfreight Vietnam Co., Ltd

RM5-2, 5Floor, Unit 301, 3rd Floor, Giay Viet PlazaNo. 99 Chung Shan N. Rd Plaza 4, Ofis 507 180-182 Ly Chinh Thang St, Ward 9, Dist. 3Sec. 2 Taipei, Taiwan 34197 Bahçelievler - Istanbul Ho Chi Minh City, Vietnam.

Contact: Ms. Frances Lin Contact: : Tufan Zaman Contact: Ms. Le Huong Phone: 886-25811133 Phone: +90 212 603 33 35 Phone: (84-8) 62905460Fax: 886-25239449 Mobile: + 90 532 323 54 39 Fax:(84-8) 62905406Email: [email protected] Email: [email protected] E-mail:[email protected]

Target Confirmation-All Target times must be confirmed no later than:

Confirm your target move in date and time in two easy steps!Step One: Complete all requested information on this form.Step Two: Email this form to:

Complete exhibiting company information:

Exhibiting Company Name Booth #

Contact Name Phone #

Email Address

Assigned target date and time

Do you need to request a new assigned target date or time? Complete the Freight Target Change Request by

Where are you shipping? Advance Warehouse Direct to Facility (show site)

Tell us about your shipment: What is the weight of your shipment?How many pieces are in your shipment? How many truck loads do you have?Dimensions of largest piece of freight Weight of largest piece of freightName of Carrier Carrier Contact phone # If shipping Direct to Facility (show site) Flatbed Closed Trailer Container Is special equipment required to unload?

Will you require a forklift in your booth space to unskid, assemble, or spot display/machinery? Yes No(if yes, please place a forklift order with Customer Service)

Have you ordered carpet from Shepard? Yes NoDo you want your carpet installed prior to your target time? Yes No

8/16/2018

*Uncrated machinery, crated machinery over 5000 pounds, or machines requiring a flatbed truck will not be accepted at the advance warehouse. These items should be delivered directly to the facility on your designated target day and time.

Crane Extended Forklift Blades Rollers Slings Other

mail

Target Deadline

Plan to schedule your shipment to arrive at the marshaling yard two (2) hours prior to your assigned target date/time


Target move-in dates/times have been assigned to all exhibitors. Please refer to the Target Move-in Floor Plan for your assigned move-in date/time.All vehicles (trucks, van lines, privately-owned vehicles) delivering shipments to show site must check in at the marshaling yard 2 hours prior to your assigned target date and time,.

Exhibitor shipments arriving at show site that have not completed this form will be unloaded AFTER confirmed exhibitors on a first come, first serve basis.

[email protected]


Tar

get

Con

firm

atio

n





fax (702) 948-0341September 6 - 8, 2018

All Target change requests must be received no later than:

To request a change to your assigned target move in date and time:1. Complete all requested information on this form.2. Email this form to [email protected]

Step 1: Complete company information:

Company name

Booth #

Contact name

Email address

Phone #

Step 2: Provide target information

Currently assigned date and time

Reason for changeT

arge

t C

hang

e

R

eque

st





fax (702) 948-0341September 6 - 8, 2018

Email this form back to [email protected]


If you would like to request a change in your assigned target date/time, please complete and return this form. All requests will be reviewed and responded to within one week of received request.

Completion of this form does not automatically guarantee approval of request. We will attempt to honor all requests, but may not be able to grant all requests due to logistical considerations, booth locations, dock availability and labor demands.


mail

Target Deadline

Requested date and time

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Each All-Inclusive Package will include:

○ One Custom Exhibit Booth of your choosing below ○ Up to 1,000 lbs. of standard Material Handling○ Installation and Dismantle *Some restrictions may apply

○ Booth Carpet of your choosing below ○ (1) 120v 5amp* electrical circuit for back lighting○ Daily Vacuuming

Please select your metal color: * In the event metal color is not chosen, silver will be the default selection

Please select your carpet color: * In the event carpet color is not chosen, black will be the default selection

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total:Tax*:

Amount Due:Rental items found and in use in your booth are subject to "Standard" pricing.


*Additional material handling & electrical needs must be ordered and paid for by the exhibitor.

Silver (15) Black (06)

Red (01) Black (06) Tuxedo (50)Blue (05) Teal (13) Burgundy (07)

Qty Discount Regular Amount

$9,000.00 $11,700.00

Amount

$5,850.00 $7,605.00

10' x 20' Booth (66455)

$9,000.00 $11,700.00

The Madison

All Inclusive Package - System 310' x 10' Booth (66452)

Qty Discount Regular

10' x 20' Booth (66454)


The Grant The Harrison

All Inclusive Package - System 210' x 10' Booth (66451)


$5,850.00 $7,605.00

10' x 10' Booth (66450)

Qty Discount

$5,850.00 $7,605.00

Regular Amount

10' x 20' Booth (66453)

mail 1531 Carroll Drive, NW Atlanta, GA 30318



$

There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.

7.750% $$


$9,000.00 $11,700.00

All Inclusive Package - System 1

All-

Incl

usi

ve P

ack

ag

es




fax (404) 720-8755September 6 - 8, 2018

Discount Deadline Thursday, August 16, 2018Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.

Please Sign

Companies A-K #Ashley Sprengnether | [email protected]

317-778-5407

Companies L-ZChris Menefee | [email protected]

(O) 770-291-5460 (C) 470-559-8294

September 4 - 8, 2018San Diego Convention Center

FOR QUESTIONS AND TO PURCHASE, CONTACT:

Life Connected

SOUND ROOMSLooking for a dedicated place on the show floor to showcase your product in a controlled environment? Utilize a sound room in Sound Room Row (SR-1 thru SR-20) to demonstrate speakers, projection screens, or lighting. Available sound rooms can be viewed on the floor plan in the rear of Hall A-C.

What do they cost?Members: $19,700Non-Members: $22,300

What’s Included?Stand alone sound rooms include the cost of the sound room, static display area floor space, carpet, electrical for the AC and lighting. Additional electrical requirements must be ordered and paid for by the exhibitor through the convention center.

Dimensions:Outside Dimensions: 16’ W x 24’ D x 10’ 2”HInside Dimensions: 15’ 7” W x 23’ 7” D x 10’ HStatic Display Area: 17’ W x 10’ D

Use of Space:Display materials in the static display area should be arranged in such a manner so as to not obstruct sight lines of neighboring exhibitors. The maximum height of twenty feet (20’) is allowed only in the rear half of the static display area, with a four foot (4’) height restriction imposed on all materials in the remaining space forward to the aisle.

Hanging signs are permitted, but they must not pro-trude into the front four feet (4’) of the static display area. Sound rooms which have a side along an aisle open to attendees may add graphics to the side of the sound room at your expense for additional exposure.

Please note that these are rental sound rooms and that exhibitors are not permitted to damage or modify the panels in any way. Each panel damaged or modified will incur a restoration/replacement fee. For more info, please contact Shannon Moon, [email protected].

September 4 - 8, 2018San Diego Convention Center

Life Connected

SOUND ROOM SPECS

Sound Room Details

• The door can be placed on any of the front 4 panels (listed 1-4 from left to right as you face the room) as they will be the only panels visible due to the rest of the unit being behind a drape line.

• The room comes with plush carpet in your choice of colors from the exhibitor manual and ½” foam padding.• The static display is carpeted in standard black carpet. You have the option to upgrade to a thicker pile, se-

lect a different color, or add padding (available at an additional cost).• The room comes with two 8’ tracks of lighting. Each track has four 50 watt lamps. As you enter the room,

there are ceiling beams that span the width and are numbered from front to back, A-F. You may place your tracks on any two beams. The lighting is controlled by a remote control programmable Lutron Grafik Eye.

• The room comes with an 18,000 btu stand alone air conditioner located outside of the room. A digital ther-mostat is located inside the room.

• The electricity for two 8’ tracks of lighting and AC unit for Sound Room 1-Sound Room 19 will be ordered for you. The only power you need to order is what you will use with your equipment.

• To confirm door placement, lighting placement, carpet color, the hanging of speakers, plasmas, etc., please contact Shannon Moon at [email protected] or (404) 720-8668 or (678) 898-4253 with Shepard directly.Questions, or want to customize your sound room? Contact Shannon Moon at [email protected] or (404) 720-8668 or (678) 898-4253.

Exhibitors have the option of reserving a sound room at the back of the hall or adding a sound room to their existing booth. Sound rooms are ideal for demonstrating speakers, projection screens, or when a controlled sound and/or lighting environment is needed.

Stand-Alone Sound RoomsStand alone sound rooms are located along the back of Halls A-C. These sound rooms are labeled SR 1 thru SR20 and are designed to fit within a 17’ x 34’ space. Stand alone sound rooms include the cost of the sound room, static display area floor space, electrical for the AC, carpet and lighting. Additional elec-trical requirements must be ordered and paid for by the exhibitor through the convention center.

Existing Booth SpaceAn exhibitor (with an island booth whose size is 20' x 20' or larger) may rent a conference or sound suite to place in their exhibit space. Conference or sound rooms when added to an existing exhibit space, will incur an additional cost in addition to the cost of the exhibit space. Please contact Shannon Moon at [email protected] for more pricing information. The sound room will not be the entire length and width of your booth but instead, will fit within the confines of your booth space (ex. A 20’ x 20’ island booth would have a 16’ x 16’ sound room). Additional electrical is not included in these conference or sound rooms and must be ordered and paid for through the convention center.

Please note that these are rental sound rooms and that exhibitors are not permitted to damage or modify the panels in any way. Each panel damaged or modified will incur a restoration/replacement fee. For more information, please contact Shannon Moon, [email protected].

Each suite rental will include:○ White outer wall panels○ Grey fabric inner wall panels (velcro compatible)

○ Grey fabric ceiling panels○ Solid locking door system (partial window available as upgrade)

○ (2) Track lights with (4) 50w lamps per track (power not included)

○ 18,000 BTU standalone AC unit with interior digital thermostat (power not included)

○ Two zone Lutron Programmable Graphix Eye with remote control○ Wall-mounted fire extinguisher and ceiling-mounted smoke/fire alarm○ Exit sign mounted above door (doors open outward)

○ Installation and dismantle labor with these items is inclusive○ Premium booth carpet of your choosing below

Please select your carpet color:

Red (01) Black (06) Charcoal (17)Silver Cloud (18) Cobalt (21) Deep Navy (22)

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total:Tax*:

Amount Due:





fax (404) 720-8755



Con

fere

nce

& S

ound

Sui

te

September 6 - 8, 2018mail 1531 Carroll Drive, NW

Atlanta, GA 30318

Qty Amount

12500.00


Conference & Sound Suite

Item


$

All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.

7.750% $$

Amount

Estimates for customizing your suite are available upon request. Please contact Shannon Moon with Shepard Exposition Services for more information.

Shannon [email protected]

Office: (404) 720-8668 Cell: (678) 898-4253

CEDIA is offering a Conference & Sound Suite. Each room will feature multi-layered walls and accoustically layered ceiling panels designed for maximum performance, resulting in a custom exhibit appearance. Our noise absorbing wall and ceiling panels highly reduce outer noise interference, making them ideal for everything from demonstrating

audio visual equipment to utilizing them for private conference rooms.

Please Sign

Quantities are limited and are subject to availability. Electrical servcies must be

ordered through the facility. Material

handling, cleaning, labor, and any additional furnishings may be

ordered through this exhibitor manual

Choose your package100 Series 200 Series

10x10 Expo Carpet 50255 10x10 Expo Carpet 50255

(1) 6'x42" Skirted Counter 50047 30" High Pedestal Table 50032

(2) Padded Stools 50024 (2) Padded Arm Chairs 50021

(1) Wastebasket 50091 (1) Wastebasket 50091

One time vacuuming for 100 sq. ft. 47001 One time vacuuming for 100 sq. ft. 47001

200 lbs. of Material Handling* 35030/35010 200 lbs. of Material Handling* 35030/35010

300 Series 400 Series*10x10 Expo Carpet 50255 10x10 Expo Carpet 50255

(1) LC3 Locking Cabinet 66284 10x10 Pierce Booth 66477

(1) Wastebasket 50091 (1) Wastebasket 50091

One time vacuuming for 100 sq. ft. 47001 One time vacuuming for 100 sq. ft. 47001

200 lbs. of Material Handling* 35030/35010 200 lbs. of Material Handling* 35030/35010

* Must be ordered 30 days before move in

Choose your colorsCarpet Colors Skirt Colors

(01) Red (13) Teal (06) Black Red (01) White (03) Black (06) Grey (10)

(05) Blue (50) Tuxedo (07) Burgundy Green (02) Blue (05) Burgundy (07) Teal (13)

Upgrade Yourself!

Signature indicates you read and accept the Payment Policy and Terms & Conditions.

Signature Series Package:Tax*:

Amount Due:



66323 860.35 1118.45


$

Qty. Discount Regular Amount Qty. Discount


Regular Amount

$

Qty. Discount

66326

Qty.

1012.10


Discount

7.750% $

4240.7566329 3262.10

GO GOLD!! Upgrade your package to include 100 sq. ft. of 1/2" Carpet Padding (50009) and Visqueen (50010).

GO PLATINUM!! Includes the Gold Upgrade plus daily vacuuming and (1) 500 watt electrical drop.

1315.75

*Some restrictions may apply - 200 LBS. Material Handling is based on Regular LTL freight and does NOT include small packages (such as FedEx, UPS, DHL), late to warehouse surcharges, special handling, marshaling yard or other applicable fees. No substitutions on any options.

131.05

379.30

170.35

493.10

Regular

Thursday, August 16, 2018Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.

1050.20 1365.2566320

Make Exhibiting Easier with Signature Series Packages! Signature Series Packages offer one stop shopping for all of your trade show needs.

Regular Amount


Sig

na

ture

Se

ries

P

ack

ag

es




fax (702) 948-0341September 6 - 8, 2018

mail

Discount Deadline

Please Sign

Booth Package 10' X 10' (50177)

Each Economy 10x10 booth package includes:1 - 42" H Pedestal Table (51089)

2 - Padded Stools wth Backs (50024)

1 - Wastebasket 50091

1 - 10 X 10 Carpet - Tuxedo (5025550)

1 - 6' x 30" Skirted Table- Black (5004606)

No substitutions will be accepted.

To qualify for the discounted rate listed above, order must be received with payment by

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Econo Booth Pac:Tax*:

Amount Due:




A Budget and Time Friendly Solution!


Eco

no

my

Bo

oth




fax (702) 948-0341

$7.750% $

$




Orders received after the discount deadline will no longer be package orders and will be placed for each individual item at the Regular catalog rates.

Qty

818.12 1063.82Regular AmountDiscount


Please Sign

Drawing shown is not indicative of the show colors or all package items. Please see Show Info for your

specific drape colors and the package details listed to the left for the items included.

Step Two: Check the box of your selected colorStep Three: Determine your booth size (length x width = square footage)

Premium Plush Carpet 50 oz

Premium Vinyl Flooring

Elevated Hardwood

Light Oak

Dark Oak

Total Signature Flooring:Signature indicates you read and accept the Payment Policy and Terms & Conditions. Tax*:Due to the custom nature of this product, no refunds or exchanges once item has been ordered. Amount Due:


Labor not included in hardwood flooring. Please order labor for the installation of your elevated floor.

Code Sq Ft Item Per Sq Ft Amount

½" Padding for Vinyl

$4.9546007

$$

email

[email protected]

$10.45

Sig

na

ture

Flo

orin

g

Event Code:Connect With

Us!

46004

(702) 507-5278

fax (702) 948-0341

Code Sq Ft Per Sq Ft Amount

Light Maple Vineyard Brown Snow

Step One: Choose the flooring to enhance your design

Order must be received 30 days in advance of show move in. 100 sq ft minimum

phone

Rental includes installation and removal of carpet and visqueen. Minimum 100 sq. ft. required.

Item

Premium


Discount Deadline Tuesday, August 07, 2018


Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.


Navy

Mountain Grey Checkerboard Rosemary Stone

White Black Crimson Dark GreyElectric

BlueSilver Dollar

Sand

Laurel Brown

46005

50712

50711

Per Sq Ft

Company Name:

Premium $13.50

7.750%

(61)


(83)

Item

Call for Quote!

Sq Ft

(62) (63)

Sq Ft

(89) (82) (64)

Code

Per Sq FtItemCode Amount

Booth #

$

Please Sign

Quick and Easy Luxury!

Stand above the rest with an Elevated Hardwood Floor! Contact an ESS

Representative for pricing!

03 06 74 35 91 34 33 22

Please Note: Carpet is mandatory

Step Two: Check the box of your selected colorStep Three: Determine your booth size (length x width = square footage)

Premium Carpet 28 oz, 100% Ultra cut pile with action back or jute backing

Minimum 100 sq. ft. is required for purchase carpet. No refunds on cancellations.

Padding & Visqueen Entice attendees to linger in your space with soft, comfortable padding!

Expo Carpet 13 oz. 2 Options: Regular and Special Cut!

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Carpet and Padding:Tax*:

Amount Due:Rental items found and in use in your booth are subject to "Regular" pricing.


Ca

rpe

t a

nd

Pa

dd

ing Event Code:


[email protected]

San Diego Convention Center - San Diego, California (702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail

C133410918email

phone



Rental/sqft

Rental 1000+ sqft $6.35 $8.25

Item

46003

$7.35 $9.55

50009

50008

46001


Code Qty

Item Discount Regular Amount

$1.35

$2.60

Qty

Step One: Choose the carpet to fit your budget

Rental includes installation and removal of carpet and visqueen. Minimum 100 sq. ft. required.

Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may become dirty. Please order cleaning service at least once before show opening.

Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet.

46002 Purchase sqft $18.00 $23.40

$1.75

$3.40

$0.50

1/2" Padding

1" Padding

Visqueen

$715.20

$950.80

$6.10

$5.55

$5.00

50010

Code

Code Qty Item Discount Regular Amount

50255 10' x 10' $256.95 $334.05

$0.40

50256

50257

50258

Booth #

$623.35

$929.75

$1,236.05 Order Special Cut when it is important that dye lots match. Rental includes installation and removal of carpet and visqueen protective covering.

10' x 20'

10' x 30'

10' x 40'

$479.50 $7.20

$6.50

There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. No refunds on "Special Cut" carpet once order is placed.

Regular Booth Sizes, Great for inline booths! Special Cut, Recommended for Island and large area exhibits!


Code Qty Item Discount Regular Amount

50580

50581

50582

0 - 399 sq ft*

400 - 900 sq ft

900+ sq ft

$7.95

$7.750% $

$

Company Name:

Red (01) Silver Cloud (18) Deep Navy (22) Charcoal (17) Black (06) Beige (14)

Please Sign

Red (01) Tuxedo (50) Black (06) Teal (13) Burgundy (07)Blue (05)

Need something extra special? Check out our Signature Flooring Option Page

Order in just3 Easy Steps!

Please Note: Carpet is mandatory

Regular Skirted Tables

Choose drape color (place color code next to order):

Red (01) White (03) Blue (05) Burgundy (07)Green (02) Gold (04) Black (06) Grey (10) Teal (13)

Unskirted Regular TablesDiscount

Table is delivered with plastic sheeting on top

Stretch Fabric Table Covers

White - Fabric Table Cover w/ Table

Red - Fabric Table Cover w/Table

Blue - Fabric Table Cover w/Table

Black - Fabric Table Cover w/Table

Total Tables:Tax*:

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due:

Rental items found and in use in your booth are subject to "Regular" pricing.


6'L x 42"H x 24"W

8'L x 42"H X 24" W

50043

50040

50171

$102.05

$121.80

$143.60

$115.00

$132.65

$158.35

$268.95

$268.95

$268.95

$268.95

Item

Stretch Fabric Table Covers must be ordered 30 days in advance

$

Regular Total

$

Qty.

50044

50048

50041

Code Size

4'L X 30"H X 24" W

6'L X 30"H X 24'W

8'L X 30"H X 24"W

4'L X 42"H X 24"W

50052

50051

50047

4'L X 42"H X 24"W

6'L x 42"H x 24"W

8'L x 42"H X 24" W

4th Side 30"

4th Side 42"

Exp

o T

ab

les

$143.25

$176.10

$223.20

Skirted tables are skirted on 3 sides, you must order 4th side skirt for all sides to be draped on 6' and 8' tables

Qty.Code Color Size

50042

50046

50050

Discount

4'L X 30"H X 24" W

6'L X 30"H X 24'W

8'L X 30"H X 24"W



C133410918CEDIA Connect With



fax (702) 948-0341September 6 - 8, 2018

mail

Event Code:


50700

50700

50700

50700

Qty.

$208.35

$186.70

$

Code

50045

50049

7.750%

$143.60

$160.25

There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. No refunds or cancellations on Stretch Fabric once order is placed.



Regular Total

$228.95

$290.15

$226.40

$289.90

$186.25

Total

$174.15

$341.00

$113.25

$113.25

$223.00

$262.30

$87.10

$186.70

$149.50

$87.10

Regular

Modernize your look!

Please Sign

Natural Feel PedestalMaple Top Discount Regular

Regular Pedestal Gray fleck top

Discount Regular

Side Tables18" H X 24"W Discount Regular

Total Sp Tables:Tax*:






Qty Item

50030 Rnd 18"H X 24"R

51089 42"H X 36"R

Sq 18"H X 24" W

50032


Sp

eci

alty

Ta

ble

s Event Code: C133410918Connect With

Us!

$121.05 $157.3550031 $121.05 $157.35

Code





fax (702) 948-0341September 6 - 8, 2018

mail

7.750%$$$

CEDIA

Discount Deadline

30"H X 36" R $240.50 $312.65

$421.35

$257.20 $334.35

Code Qty Item Total

$337.85$324.10

$439.20

Item

5070750706

Code Qty

42"H X 30"R30"H X 30" R


Total

Total

Please Sign

Brand our table with your custom

Graphic!See Graphic and

Sign Order for Details!

Natural Feel tables also have matching chairs and accessories to complete your look!

Natural Feel

Regular Seating

Specialty Seating

Total Chairs:







Safety First! Chairs and Stools are meant for sitting only. Do not use as a ladder or step stool!

$96.05 $124.8551086 Director Chair

$126.90 $164.9550021 Arm Chair

$171.95 $223.5551090

Padded Stool

Code Qty Item

50024


Booth#Company Name:

7.750% $

Director Stool

$

Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. C

ha

irs a

nd

Sto

ols

$

(702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail



Us!

$93.10


Code Qty Item

50705 Natural Feel StoolNatural Feel Chair $158.60

$154.6550020 Side Chair

50704

Discount

Discount

Item

Discount

Code Qty

Tax*:

Total

Total

Total

$193.10 $251.05$206.20

$121.05$201.05

Regular

Regular

Regular

Please Sign

Natural Feel chairs and stools also have matching tablesand accessories to complete your look!

Standard Display Accessories

Grids

Tack/Posterboards

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Display Furnishings:

Amount Due:Rental items found and in use in your booth are subject to "Standard" pricing.


Dis

play

Fur

nitu

re



Other accessories available, please contact customer service for more information.

Booth #

$7.750% Tax*: $

$

Company Name:

Code Qty. Item Discount

50060

50242

$226.90 $294.9550237

Code Qty. Item Discount

4' x 8' Horz. $307.25

$170.05$15.60

$221.05$20.30

2'x8' w/legs, each

2'x8' w/o legs, each

7-Ball Waterfall

Regular

50236

6" Hooks (12)50104 $50.00 $65.00

$399.45$399.454' x 8' Vert. $307.2550061

Total

50092Bag Rack

Coat Rack

Garment Rack

$251.80$89.40

$251.80

$327.35$116.20$327.35

TotalRegular

50093

5009450245 Literature Rack

Floor Easel

50175

$247.20

50095 22x28 Sign Holder $117.35 $152.55$66.95

Qty. Discount

$51.50$190.15

Item

Regular Total

Code




fax (702) 948-0341September 6 - 8, 2018 mail




Please Sign

Showcases

Stacking Shelves

Skirting of Exhibitor Equipment

Red 01 Gold 04 Burgundy 07Green 02 Blue 05 Grey 10White 03 Black 06 Teal 13

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Showcase & Risers:

Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.


Regular showcase color is white, call to inquire about other colors

50068 6' Full View $1,046.55 $1,360.50

50067 4' Full View $948.85 $1,233.50


Each Shelf comes with (2) black bases. They are stackable up to (4) units high. All stacking shelves will be delivered to your booth, it is up to your

creativity how you want to stack them.

Code Ft Color Item Total

50058 Sateen Skirting 19.70 25.60

Discount Regular

Discount Regular

Booth#

Order per linear foot

$1,046.55 $1,360.50


4' Quarter View

6' Quarter View

50069

50070

$948.85 $1,233.50

$7.750% Tax*: $

$138.25$106.35

$172.05$132.35

Company Name:

Total

50297 6' x12" Display Shelf

50296 4'x12" Display Shelf

Code Qty Item

Safety First! Showcases and Risers are meant for display items only. Do not use as ladders or step stools!

Code Qty Item Total

(702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail


RegularDiscount

Sho

wca

ses

& R

iser

s Event Code: C133410918CEDIA Connect With





Please Sign

Don't See what you are looking for?See our "Exhibit Counters" page for custom counters and create

something just for you! Contact an ESS Representative to get started!

Wrap your stacking shelves with colorto show off your products!

Drapes and Bars

Drape is per linear foot, 10' minimum order

Skirting of Exhibitor EquipmentRed 01 Gold 04 Burgundy 07Green 02 Blue 05 Grey 10White 03 Black 06 Teal 13

Accessories

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Drape and Accessories:



500915018550427


$25.35

$172.40

$75.85

Natural Feel Flr Lamp

Natural Feel Tab Lamp

Natural Feel Recept

Wastebasket

Drawing Bowl

Tensa Stanchion, each


Code

50058Order per linear foot

ItemQty

50348 NA 7'-12' crossbar $22.15 $28.80

Sateen Skirting $19.70 $25.60

Discount Regular

Code

Only black drape (06) is available for this show


Code

500735007450088 NA50349 NA

$7.750% Tax*: $

$106.20 $138.05

$47.25 $61.45

$32.95

$98.60

Total

$224.10

$124.15 $161.40

507095071050708

RegularDiscount

Qty Color Item Total

8' upright with base $33.30 $43.30

6'-10' cross bar $22.15 $28.80

3' high drape $17.90 $23.25

8' high drape $24.10 $31.35

Qty Color Item Total

(702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail


Discount Regular

Dra

pe

, S

kirt

ing

& M

isc






Please Sign

3' High sidewall

drape

8' High backwall drape

Natural Feel accessories also have matching chairs and tables to complete

your look!

Power UpIn Style.

Empower attendees at your next show with functional charging furniture and make searching for wall outlets history. From soft seating and tables to pedestals and lamps, our complete charging collection lets you Power Up the Possibilities. Charging adapters are available to rent for all powered products.

Powered SeatingO R

TA

Denotes Powered Products

SFAPWR Sofa, Powered (white vinyl) 78"L 31"D 33"H

ROMA

CHRPWR Chair, Powered (white vinyl) 37"L 31"D 33"H

ROMA

O RTA

O RTA

Powered Tables

Powered SeatingPlease Note: C ient is responsi e or pro i in a or an an e e tri a power so r e to the rnit re. One 110 power so r e is re ire or ea h har in pane . Two har in nits an e aisy haine to ether. 10A ma per har in pane .

Sydney Powered Cocktail Tables D) C1WP(white, brushed steel) 48"L 26"D 18"HE) C1YP (black, brushed steel) 48"L 26"D 18"H

1

A.B.

C.

A) NPLCHP Naples Chair, Powered (black vinyl) 36"L 30"D 33.25"H

B) NPLSOP Naples Sofa, Powered (black vinyl) 87"L 30"D 33.25"HC) NPLLOP Naples Loveseat,Powered (black vinyl) 62"L 30"D 33.25"H

A.

D.

E.

O RTA

O RTA

F.

G.

Charging adapters are available to rent for all

powered products.

Charging Adapters F) A A T (white)G) A A TB ( a k)

Ventura Powered TablesA) VNTWHT Bar(white top) 72.25"L 26.25"D 42"HB) VNTBLK Bar(black top)72.25"L 26.25"D 42"H

G30 Powered Tables(white top)C) G30DWP Café 72"L 26"D 30"H

C.

B.

PoweredBanquettes.

BNQ417 Full Banquette w/Electrical Charging Outlet(white vinyl) 72"RND 51"H

MODULAR SYSTEM

BNQTL7 Center Cone w/Electrical Charging Outlet(white vinyl) 38"RND 51"H

BNQ7 Quarter Curve Ottoman(white vinyl) 53"L 22"D 18"H

WHT12 Half Bench Ottoman (white vinyl) 39"L 22"D 18"H

Create round banquettes or custom serpentine seating. The Power Banquette system has 3 AC and 2 USB plugs built into the center cone so your client will never be left powerless. Center power cone may also be rented as a free standing charging station.

Detail of Electrical Charging Outlet

POWEREDDETAIL

BNQR17 Ottoman Ring (4 ottoman seats) (white vinyl) 72"RND 18"H

Denotes Powered Products

8

Soft Seating

HOPI(gray linen)HOPCH, Chair21"L 25"D 34"H HOPLV, Loveseat 48"L 25"D 34"H

REGISREGOTT End Table (brushed metal) 16"L 15.5"D 16.5"H

PEDESTALPDL42W Powered Locking(white) 24"L 24"D 42"H

MARCHEMAR010 Swivel Ottoman (blue fabric) 17"RND 18"H

CAFÉ TABLE30WHHC Hydraulic Chrome Base (laminate white top) 30"Round 29"H

Create Engaging Booth Environments

Soft Seating Collections

NAPLESA) NPLCHR Chair(black vinyl)36"L 30"D 33.25"HNPLCHP (Powered)

B) NPLSOF Sofa(black vinyl) 87"L 30"D 33.25"H NPLSOP (Powered)

C) NPLLOV Loveseat(black vinyl) 62"L 30"D 33.25"HNPLLOP (Powered)

FAIRFAXA) FAIRSW Sofa(white vinyl, brushed metal)62"L 26"D 30"H

B) FAIRCW Chair(white vinyl, brushed metal)27"L 26"D 30"H

A. B.

Available in Power

A.

C.

B.

BAJAA) BCHWHT Chair(white vinyl) 36"L 30.5"D 28"H

B) BLVWHT Loveseat(white vinyl) 61"L 30.5"D 28"H

A. B.

10

MunichCollection

MNCHCH Munich Armless Chair (gray fabric) 22.5"L 27"D 28.5"H

MNCHCC Munich Corner Chair (gray fabric) 26"L 27"D 28.5"H

MNCHLV Munich Armless Loveseat (gray fabric) 45"L 27"D 28.5"H

MUNICHMNCHSC Sectional 3pc. (gray fabric) 93.5"L 27"D 28.5"H

SILVERADOC1E Cocktail Table (glass, chrome)36" Round 17"H

Modular Seating to Design Custom Exhibits

Soft Seating Collections

SOUTH BEACHA) SO1 Sofa (platinum suede) 69"L 29"D 33"HB) OTS Ottoman(platinum suede) 25"L 31"D 18"H C) SO2Sofa Sectional 3pc. (platinum suede) 152"L 40"D 33"H

B. C.

A.

ALLEGROA) CHR002 Chair(blue fabric) 36"L 34.5"D 30"H B) SFA002 Sofa(blue fabric) 73"L 34.5"D 30"H

A. B.

A. B.

TANGIERSA) TANSOF Sofa(beige textured) 78"L 37"D 36"HB) TANCHR Chair(beige textured) 34"L 37"D 36"HC) TANLOV Loveseat(beige textured) 57.5"L 37"D 37"H

KEY LARGOA) KEYCHR Chair(black fabric) 35"L 35"D 34"H B) KEYLOV Loveseast(black fabric) 57"L 35"D 34"H C) KEYSOF Sofa(black fabric) 79"L 35"D 34"H

A.

B.

C.

C.

12

Accent ChairsKEY WEST OCB Chair (black) 31"L 31"D 31"H

MADGRY Arm Chair (light gray vinyl) 27"L 32"D 33"H

MADDEN

SWAN Swivel Chair (white vinyl) 28"L 25"D 30"H

SWANSON

Accent Chairs

Meeting & Stage Chairs

| 13

A) BCWMadrid Chair (white vinyl) 30"L 30"D 31"H

B) OCHMadrid Chair (black vinyl) 30"L 30"D 31"H

C) FAIRCW Chair(white vinyl, brushed metal)27"L 26"D 30"H

D) LABREALa Brea Swivel Chair (charcoal gray, fabric) 35"L 27"D 40"H

E) MNCHCHMunich Armless Chair (gray fabric) 22.5"L 27"D 28.5"H

F) HOPCH, Chair(gray linen)21"L 25"D 34"H

Meeting Chair25.5"L 23.5"D 34"H A) OCMESP (espresso vinyl)B) OCMTAU (taupe fabric)C) OCMWHT (white vinyl)

A.

D.

B.

E.

C.

F.

A. B. C.

14

Group Seating

C) LMCHR Chair (maple, chrome) 18"L 19"D 34"H

D) 30WHHC Round Café Table (white laminate top, chrome hydraulic base) 30" Round 29"H

LAGUNAA) ZENCHR Chair (white, chrome) 18.25"L 22"D 32"H

B) 30MAHCMadison Hydraulic Café Table (chrome base, gray acajou top) 30"RND 29"H

ZENITH

MALGRN Chair (green) 20"L 20"D 32"H

MALBAMALGRY Chair (gray) 20"L 20"D 32"H

MALBA

C.D.

A.B.

Styles & Shapes

Berlin Chair18"L 22"D 32"HA) CS8 (black, white)B) CS9 (red, white)

C) CS4Syntax Chair (black, chrome) 23"L 19"D 32.25"H

D) XCHR Christopher Chair (white vinyl, chrome) 17"L 19"D 35"HE) CH002Wendy Chair (clear acrylic) 15"L 20"D 36"HF) SC10 Razor Armless Chair (white) 15.38"L 15.5"D 30.5"H

G) SC3 Brewer Chair (onyx, black) 20"L 20"D 32"HH) XC6Altura Guest Chair (black crepe) 25"L 20"D 34"H

G.

D.

Choose from a variety of shapes and sizes to design the perfect look.

Mix & Match

C.

F.

A. B.

I.

E.

H.

J.

I) RSTDIN Rustique Chair w/arms (gunmetal) 20"L 18"D 31"H J) DUET Duet Chair (black, chrome) 21"L 23"D 33"H

16

Ottomans

F.

K.

H. I.

J.

L.

M.

G.

A. B.

C.

D.

E.

VIBE CUBE 18”L 18”D 18”HA) VIB09 (white vinyl)B) VIB10 (black vinyl)C) VIB11 (steel blue vinyl)D) VIB13 (purple vinyl) E) VIB12 (silver vinyl)F) VIB07 (beige vinyl)G) VIB04 (red vinyl)H) VIB06 (gold/bronze vinyl)I) VIB01 (green vinyl)J) VIB03 (pink vinyl)K) VIB05 (yellow vinyl)L) VIB02 (blue vinyl)M) VIB08 (orange vinyl)

Styles & Shapes

Marche SwivelMarche Swivel Ottomans 17"RND 18"HA) MAR001 (white vinyl)B) MAR005 (red fabric) C) MAR009(pear yellow fabric)D) MAR007 (plum fabric) E) MAR010 (blue fabric)F) MAR002 (gray fabric)G) MAR006(rose quartz fabric) H) MAR003 (linen fabric) I) MAR004(raspberry fabric)J) MAR008(meadow green fabric)

ENDLESS Square 34"L 34"D 15"H I) END02B (black) J) END02W (white)ENDLESS Curved 60.5"L 37.5"D 15"H K) END01B (black)L) END01W (white)

Beverly Bench 60"L 20"D 18"HA) BVLYWH (white vinyl)B) BVLYBK (black vinyl) C) BVLYGR (gray fabric)D) BVLYRD (red fabric) E) BVLYOB (ocean blue fabric) F) BVLYLN (linen fabric) G) BVLYBN (brown fabric)

H) WHT12 Half Bench (white vinyl) 39"L 22"D 18"H

Q) REGBENRegis Bench (brushed metal) 47"L 15.5"D 16"H

M) BNQ7 Quarter Curve(white vinyl) 53"L 22"D 18"HN) BNQR17 Ring (4 ottoman seats) (white vinyl) 72"RND 18"HO) SAL Sally Stool(white) 12" Round 17"HP) CUBL20 EdgeLED Cube (white plastic) 20"L 20"D 20"HA/C power only

C.

F.

I.

L.

O.

D.

A. B.

G.

J.

M.

P.

E.

H.

K.

N.

Q.

D.

H.

I.

J.

C.

G.

A. E.B.

F.

18

Accent Tables

A.C.

B.

D.

A.C.

B.

D.

Cocktail Table47"L 24"D 16"H A) ALC100 (glass, chrome)B) ALC200 (wood, chrome)

ALONDRA

End Table20"L 20"D 20"H C) ALE100 (glass, chrome)D) ALE200 (wood, chrome)

ALONDRA

End Table26"L 26"D 20"HC) E1C (glass, chrome)D) E1FWB (wood, black)

GEO

Cocktail Table50"L 22"D 16"H A) C1C (glass, chrome)B) C1FWB (wood, black)

GEO

Styles & Shapes

E.

F.

K.

M.

L.J.

I.

N.

H.

G.

(brushed steel) Cocktail Tables48"L 26"D 18"H A) C1W (white)C1WP (Powered) B) C1Y (black)C1YP (Powered)

End Tables27"L 23"D 22"H C) E1W (white)D) E1Y (black)

(brushed metal)E) REGBEN Bench Table47"L 15.5"D 16"H F) REGOTT End Table16"L 15.5"D 16.5"H

(glass, chrome)G) E1E End Table24" Round 22"HH) C1E Cocktail Table36" Round 17"H

(walnut finish) I) EOLI End Table22" Round 22"HJ) COLI Cocktail Table47"L 27"D 19"H

(wood) K) ETBL E-Table 21"L 15.5"D 27.5"HL) TMBTBL Timber Table16" Round 17"H

M) AURA Aura Round Table (white metal)15" Round 22"H

N) CUBTBL Edge LED Cube Table (plexi top, white plastic) 20"L 20"D 20"HA/C power only

A.

B.

C.

D.

SYDNEY

REGIS

SILVERADO

OLIVER

RUSTIC

Available in Power

26

ConferenceTables PWRUSB

Powered Conference Table Module(black) 5"L 2.25"D 2"H

Includes 2 AC and 2 USB outlets. Available for all conference tables except the Geo, Merlin, Atomic and Work Tables.

A.

B.

C.

D.E.

F.

(Madison/gray acajou) D) MADC05 5' Table 60"L 48"D 29"HE) MADC08 8' Table 96"L 60"D 29"H F) MADC10 10' Table 120"L 48"D 29"H

MADISON

42" Round Conference Table42"RND 29"H A) CONF42 (white laminate)B) CB1 (graphite nebula)C) CB8 (Madison/gray acajou)

Styles & Shapes

N) PROEXB Pro Executive High Back Chair (black vinyl) 25"L 24"D 48"H Adjustable.O) PROMID Pro Executive Mid Back Chair (white vinyl) 24"L 22"D 40"H Adjustable.

Atomic Round Tables (glass, chrome) A) 42ATO 42"RND 30"H(not shown)36ATO 36"RND 30"H

Geo Rounded Square Tables 42"L 42"D 29"HC) CE1 (glass, chrome)D) CF1 (glass, black)

Geo Rectangular Tables60"L 36"D 29"H E) CF2 (glass, black)D) CE2 (glass, chrome)

G) MERLIN Merlin Multi Use Table (gray laminate, black)46"L 29"D 30"HH) WD3 Work Table(white laminate, white) 48"L 24"D 30"H

Conference Tables(graphite nebula) I) CB3 8' 96"L 48"D 29"HJ) CB2 6'72"L 42"D 29"H

Conference Tables(granite) K) C508GR 8'96"L 44"D 29"HL) CT10GR 10'120"L 46"D 29"HM) CT06GR 6' 72"L 36"D 29"H

I.

J.

Mix & Match

K. | L.

M.

O.N.

A.

C.

D.

E.

F.

G.

H.

28

ExecutiveSeating

SY1 Altura Steno Chair (black crepe) 25"L 26"D 21"H

PROGB Pro Executive Guest Chair(black vinyl) 24"L 22"D 36"H

PROMID Pro ExecutiveMid White Chair(white vinyl)24"L 22"D 40"H Adjustable

PROMDB Pro ExecutiveMid Back Chair(black vinyl)24"L 22"D 40"H Adjustable

Pro Executive High Back Chair25"L 24"D 48"H Adjustable. A) PROEXE (white classic vinyl) B) PROEXB (black vinyl)

A.B.

20

C.

Café TablesA) 30MAHC Madison Hydraulic Café Table (chrome base, gray acajou top) 30"RND 29"H

B) MALGRN Malba Chair (green) 20"L 20"D 32"H

A.

30" Round Café TablesStandard Black Base 30" Round 29"H A) ZTH (liquid steel blue top)B) ZTB (red top)

Hydraulic Chrome Base30" Round 29"HC) 30WHHC (white laminate top)D) 30STHC (silver textured)

E) CS4 Syntax Chair(black, chrome) 23"L 19"D 32.25"H

B.

A.B.

D. E.

Customize And Create

B. | G.

A) ZENCHR Zenith Chair (white, chrome) 18.25"L 22"D 32"HB) DUET Duet Chair (black, chrome) 21"L 23"D 33"H

Café TablesStandard Black Base 30" Round 29"H A) ZTG (silver textured) B) ZTJ (graphite nebula)C) ZTK (maple)D) 30WH29 (white laminate)E) ZTA (Madison/gray acajou)

36" Round 29"H F) ZTQ (white laminate)G) ZTN (graphite nebula)H) ZTP (maple)

Create the ultimate look. Choose from a wide variety of colorful Group Seating for the perfect style.

Mix & Match

K. | O.J. | N. M.

C. | H. E.

B.

L.

A.

A.

Café Tables Hydraulic Chrome Base 30" Round 29"HI) 30SBHC (liquid steel blue)J) 30GRHC (graphite nebula)K) 30MTHC (maple)L) 30BRHC (red)

36" Round 29"HM) 36WTHC (white laminate)N) 36GRHC (graphite nebula)O) 36MTHC (maple)

D. | F.

Choose your base, black or chrome, then pick a color that suits your design.

A H T A AT R T T R RA H T B A

T B A O RA ACA OR

I.

A.

O RTA

and Powered Tables

Communal

G30 Communal Café Tables (silver frame)72"L 26"D 30"

Maple TopB) G30DMS (solid)C) G30DMW (grommets)

White TopD) G30DWS (solid)E) G30DWW (grommets)

Choose from Powered, Solid or Grommet Hole Table Tops.

Colors not available in all table options. Please check options listed to the right.

Table Top Options

MAPLEWHITEBLACK

Denotes AC and USB charging outlets

G30CAFÉ TABLES

VenturaBAR TABLES

Ventura Powered Bar Tables (silver frame)72.25"L 26.25"D 42"H

A) VNTBLK (black top)VNTWHT (white top)

Ventura Communal Bar Tables (silver frame)72.25"L 26.25"D 42"H

Maple TopB) VNTMNP (solid)VNTBMW (grommets)

White Top C) VNTBWW (grommets)VNTWNP (solid)

Black Top VNTBNP (solid)

G30 Powered Café Tables72"L 26"D 30"H.

A) G30DWP(silver frame, white top)

Charging adapters are available to rent

for all Powered Table Products.

(ADAPTW)

B.

C.

D.

E.

B.

C.

O RTA

A.

22

Bar TablesA.

B.

E) RSTSQTRustique Square Metal Bar Table (gunmetal) 23.75"L 23.75"D 41.25"H

F) RSTSTL Rustique Barstool (gunmetal) 13"L 13"D 30"H

A) 30WHHB 30" Round Bar Table (white laminate top, chrome hydraulic base) 30"RND 45"H B) APS12Apex Barstools (blue ultra suede) 21"L 21"D 33"H

C.

D.

E.

F.

C) 30SBHB30" Round Bar Table (liquid steel blue top, chrome hydraulic base) 30"RND 45"H

D) LMBARLaguna Barstool (maple, chrome) 18"L 20"D 47"H

Customize And Create

| 23

Bar TablesStandard Black Base 30" Round 42"HA) VTJ (graphite nebula)B) VTK (maple)C) VTG (silver textured) D) VTB (red)E) 30WH42 (white laminate)F) VTH (liquid steel blue)G) VTA (Madison/gray acajou)

36" Round 42"H H) VTW (white laminate)I) VTN (graphite nebula)J) VTP (maple)

R) 30MAHB 30" Round Bar Table w/Hydraulic Chrome Base (Madison/gray acajou) 30" RND 45"H

S) ZENBAR Zenith Barstool (white, chrome) 19"L 20"D 44"H

D.C.B. | J.A. | I.

K. | P. L. | Q. N. O.M.

E. | H.

G.

Bar TablesHydraulic Chrome Base 30" Round 45"HK) 30GRHB (graphite nebula)L) 30MTHB (maple) M) 30STHB (silver textured) N) 30BRHB (red)

36" Round 45"HO) 36WTHB (white laminate)P) 36GRHB (graphite nebula)Q) 36MTHB (maple)

F.

Choose your base, black or chrome, then pick a color that suits your design.

A H T A AT R T T R RA H T B A

T B A O RA ACA OR

Create the right look. Choose from a wide variety of Bar Table heights and colors for the perfect look.

Style & Design

R.

S.

24

Barstools

A.

B.

D.

C.

15" Round 23–33.5"H A) ROLLWH (white vinyl)B) ROLLRD (red vinyl) C) ROLLBL (black vinyl)D) ROLLGY (gray vinyl)

LIFT BARSTOOLS

Styles & Shapes

N.

O.

P.

Apex Barstools21"L 21"D 33"HA) APS08 (black vinylB) APS59 (red vinyl)C) APS75 (white vinyl)D) APS12 (blue ultra suede)

Zoey Barstools15"L 16"D 30-34.75"HE) BS002 (white, chrome)F) BS003 (black, chrome)

Banana Barstools21"L 22"D 41.75G) BSS (black, chrome) H) BST (white, chrome)

Oslo Barstools17"L 20"D 45"H I) BSD (blue)J) BSC (white)

K) XBAR Christopher Barstool (white vinyl, chrome) 19"L 15"D 41"H

L) BS001 Shark Barstool(white, chrome) 22"L 19"D 34-44"H

M) BSR Syntax Barstool (black, chrome) 23"L 19"D 43.25"H

N) RSTSTL Rustique Barstool (gunmetal) 13"L 13"D 30"H

O) ZENBAR Zenith Barstool (white, chrome) 19"L 20"D 44"HP) LMBAR Laguna Barstool (maple, chrome) 18"L 20"D 47"H

Create the ultimate look. Choose from a wide variety of select Bar Seating for the perfect style.

Mix & Match

A. C.B. D.

F.E. H.G.

J.I. K. L.

M.

3

A) JD8 Madison Executive Desk (gray acajou) 60"L 30"D 29"H B) CR8 Madison Credenza (gray acajou) 60"L 20"D 29"H

C) PROMDB Pro ExecutiveMid Back Chair(black vinyl)24"L 22"D 40"H AdjustableD) PROEXE Pro Executive High Back Chair(white classic vinyl) 25"L 24"D 48"H Adjustable

MADISON

EssentialsA. DESK FRONT

DESK BACK

B. CREDENZA FRONT

CREDENZA BACK

D.C.

TECH COLLECTION

A) TECH3B Tech Desk, Powered, w/3 Drawer File Cabinet (black metal, laminate) 60"L 30"D 30"H B) TECH Tech Desk, Powered (black metal, laminate) 60"L 30"D 30"HC) TECH3 3 Drawer File Cabinet on Castors (black metal, laminate) 16"L 20"D 28"H


C.

A.

B.

Charging Adapters D) ADAPTB (black)

D.

A.

B.

C) PSHCCSPosh Shelving(Chrome, Acrylic) 36"L 18"D 72"HD) BC8Madison Bookcase (gray acajou) 36"L 12"D 72"H

SHELVING

MASON LAMPS(brushed silver)A) LA15 Floor Lamp18" Round 55"HB) LA14 Table Lamp16" Round 26"H

ACCENT LAMPS

POWEREDDETAIL

LIGHTING & PRODUCT DISPLAY

Charging adapters are available to rent for all powered products.

C. D.

Powered Pedestals

Powered Tech Desk

1

E.

F.


Charging Adapters E) ADAPTW (white)F) ADAPTB ( a k)

Powered Locking Pedestal A) PDL36W (white)24"L 24"D 36"H B) PDL42W (white)24"L 24"D 42"HC) PDL36B (black) 24"L 24"D 36"H D) PDL42B (black)24"L 24"D 42"H

(The flip top electrical units rotate 180 degrees, allowing devices to be charged from inside the locked cabinet or on the surface)

POWEREDDETAIL

A. | B.

POWEREDDETAIL

C. | D.



Please Note: Client is responsible for providing labor and an electrical power source to the furniture. One 110V power source is required for each charging panel. Two charging units can be daisy chained together. 10A max per charging panel.

A) TECH3B Tech Desk, Powered w/3 Drawer File Cabinet (black metal, laminate) 60"L 30"D 30"H

B) TECH Tech Desk, Powered (black metal, laminate) 60"L 30"D 30"H

C) TECH3 3 Drawer FileCabinet on Castors (black metal, laminate) 16"L 20"D 28"H

Charging Adapter D) ADAPTB (black)


C.

POWEREDDETAIL

D.

A.

B.

32

Show Essentials

A.

B.

Suggested Uses of Martini Bar

A) BRC Martini Bar CircleComprised of three BR1 Martini Bars 100"L 100"D 45"H

B) BR1 Martini Bar (gray metal, frosted glass top) 67"L 22"D 45"H

MARTINI BAR

D.

C.

C) R1R Large(White, 14.0 cubic feet) 28"L 28"D 64"HD) R1Q Small (White, 4.0 cubic feet) 20"L 22"D 33"H

REFRIGERATORS

LIGHTED PRODUCTS

MOBILE TABLET STANDS & ACCESSORIES

A) CUBL20 Edge LED Cube Ottoman (white plastic) 20"L 20"D 20"HA/C power only

B) CUBTBL Edge LED Cube Table (plexi top, white plastic) 20"L 20"D 20"HA/C power only

TABLET STANDS

A) TBSTND (black)14"L 13"D 44.5"H

B) TBSTDW (white)14"L 13"D 44.5"H

ACCESSORIES

C) TBBCHR Brochure Holder(black)8.625"L 1.1"D 11.325"H

D) TBSHLF Charging Shelf(black)14.85"L 7.17"D 1"H

E) TBPNTR Wireless Printer Holder(black) 3.3"L 1.9"D 5.28"H


A. B.

D.

(BACK VIEW)

Mobile Tablet StandsInclude 3 AC and 2 USB

Charging Outlets

C.

E.

LED light available in white, red, green, blue and rolling color. Red BlueGreenWhite

A.

B.

Adapters/ChargersQty.

C1WP-Sydney White, Powered!

C1YP-Sydney Black, Powered!

E1E-Silverado

ALE100-Alondra, Glass/ChromeALE200-Alondra, Wood/ChromeE1FWB-Geo, Wood/Black

E1C-Geo, Glass/Chrome

EOLI-Oliver End TableE1W-Sydney, WhiteE1Y-Sydney, BlackCUBTBL-Edge LED CubeAURA End Table

ETBL-E Table, Wood

TMBTBL Timber Table, Wood

REGOTT-Regis End Table

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Exec Tables Furnishings:



Occasional End Tables

$330.20

$391.80

$457.60

$504.25

$509.35

$594.90

$655.55

C1E-Silverado

ALC100-Alondra, Glass/Chrome

$504.25 $655.55

C1Y-Sydney, Black $397.40 $516.60

C1W-Sydney, White

$279.30

$251.25

$358.00 $465.40

$204.35 $265.65$363.10

$465.40

$348.40

$358.00


$314.35

$298.10 $387.55

$241.80

$7.750% Tax*: $



$326.65

REGBEN-Regis Bench Table

$299.90 $389.85

$452.90

$403.05 $523.95

$346.80 $450.85

Qty. Item Discount Regular Amount

$373.05 $484.95

$429.25$429.25$330.20

$43.90

Regular Amount

ADAPTW-Charging Adapter,white $33.75

$397.40 $516.60 Discount

ADAPTB-Charging Adapter, black

Item

$33.75

$43.90

COLI - Oliver Cocktail Table $337.40 $438.60

C1C-Geo Rect., Glass/Chrome $354.30 $460.60

C1FWB-Geo, Wood/Black $400.40 $520.50ALC200-Alondra, Wood/Chrome $457.60 $594.90

[email protected]

phone


Qty. Item Discount Regular Amount

Cocktail Tables

Coc

ktai

l &

Occ

asi

on

al T

ab

les

(702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail



Us!email



Please Sign

Don't forget device adapters/ chargers for your powered

tables!

Qty. Qty.

END02B-Square, Black Leather

END02W-Square, White Leather

END01B-Curved, Black Leather

END01W-Curved, White Leather

CUBL20-Edge Lighted Cube

WHT12-Half Bench, White Vinyl

BNQ7-Quarter Curve, White Vinyl

BNQR17-Ottoman Ring, White Vinyl

Qty.

Qty.

VIB01-Vibe Cube, Green

VIB02-Vibe Cube, Blue

VIB03-Vibe Cube, Pink

VIB04-Vibe Cube, Red

VIB05-Vibe Cube, Yellow

VIB06-Vibe Cube, Gold/Bronze

VIB07-Vibe Cube, Champagne

VIB08-Vibe Cube, Orange

VIB09-Vibe Cube, White Wtrproof

VIB10-Vibe Cube, Black Wtrproof

VIB11 Vibe Cube, Steel Blue Vinyl

VIB12 Vibe Cube, Silver Vinyl

Vibe13-Vibe Cube, Purple Vinyl

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Ottomans:





Styles and Shapes

Vibes

Marche Swivel

Item

Ott

om

an

s

$7.750% Tax*: $


$673.40 $875.40$2,412.80 $3,136.65

$504.25 $655.55$504.25

$192.40 $250.10

$196.80 $255.85

$196.80 $255.85

$254.80 $331.25$196.80$254.80

$254.80$254.80

$331.25MAR001-Marche Swivel, White

$254.80

$196.80 $255.85$331.25

$196.80 $255.85

Amount

$331.25

MAR008-Marche Swivel, Mdw Grn

MAR009, Marche Swivel, Pear

MAR007-Marche Swivel, Plum

MAR004-Marche Swivel, Raspberry

MAR005-Marche Swivel, Red

$331.25

$331.25$254.80

MAR010-Marche Swivel, Blue

$254.80 $331.25$254.80 $331.25

$254.80 $331.25

$588.65 $765.25

$514.80 $669.25

$130.60 $716.55$588.65 $765.25 $551.20 $716.55




phone


Item

(702) 507-5278

fax (702) 948-0341

Discount

$277.40 $360.60

MAR006-Marche Swivel, Rose Qtz

SAL Sally Stool $551.20

Discount Deadline


BVLYGR Bev Bench Grey Fabric

BVLYLN Bev Bench Linen Fabric

BVLYOB Bev Bench Ocean Fabric

BVLYRD Bev Bench Red Fabric

BVLYWH Bev Bench White Vinyl

$551.20 $716.55

$169.80

REGBEN Regis Bench, Brushed Metal $403.05

$196.80$196.80

$254.80 $331.25MAR002-Marche Swivel, Grey


$655.55

Beverly Bench

BVLYBN Bev Bench Brown Fabric $551.20 $716.55




$551.20 $716.55BVLYBK Bev Bench Black Vinyl

$255.85

$551.20 $716.55$551.20 $716.55

$523.95

Regular Amount

$255.85$255.85

MAR003-Marche Swivel, Linen

Discount Regular

$192.40$192.40$192.40

$250.10$250.10$250.10

$255.85

$192.40 $250.10

$196.80

Please Sign

SWAN-Swanson Swivel, White Vinyl

OCB-Key West Tub, Black

MADGRY-Madden Arm Chair,Grey

SO2-3pc. South Beach, P. Suede BCW-Madrid Chair, White

LABREA-La Brea Swivel Chair

HOPCH-Hopi Chair, Grey Linen

MNCHCC Munich Corner Chair

Loveseats OCH Madrid Chair, Black

Qty. Meeting ChairsKEYLOV-Key Largo Loveseat Qty.

HOPLV-Hopi Loveseat, Grey Linen OCMTAU-Meeting Chair, Taupe

TANLOV Tangiers Loveseat OCMWHT-Meeting Chair, White

BLVWHT Baja Loveseat White Vinyl OCMESP-Meeting Chair, Expresso

MNCHLV- Munich Armless Loveseat

NPLLOV- Naples Loveseat, Blk Vinyl Modular SystemClub Chairs Qty.

Qty. BNQ417-Full Banquette-Powered!

BCHWHT Baja Chair, White Vinyl BNQR17-Ottoman Ring, White Vinyl

NPLCHR-Naples Chair, Black Vinyl BNQ7-Quarter Curve, White Vinyl

TANCHR-Tangiers Chair, Beige BNQTL7- Center Cone, White Vinyl

CHR002-Allegro Chair WHT12-Half Bench, White Vinyl

KEYCHR-Key Largo Chair OTS-South Beach Wedge

FAIRCW-Fairfax Chair

Qty.

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Soft Seating:




$890.45 $1,157.60

$631.20

$990.60 $1,287.80

$1,131.00 $1,470.30

$990.60 $1,287.80

$440.50

$606.90 $788.95

$572.65$899.30$691.75 $514.80

$1,052.50 $1,368.25

$327.60FAIRSW-Fairfax Sofa

$2,245.75 $2,919.50

KEYSOF-Key Largo Sofa $425.90

$935.40 $1,216.00

$1,369.55

$753.10

Item

$448.05

$728.65$777.40

$504.25

$515.50$509.60 $384.30 $499.60

$2,540.20

$984.15$1,179.10

$935.40$665.45$673.00

$1,053.50

$579.30

$560.50$598.00

Booth#

$354.20 $460.45

$669.25

$673.40 $875.40$743.60$822.95

Amount

$966.70$1,069.85

$4,079.65

$3,136.65

CHRPWR- Roma Chair, powered


$582.45

$1,434.10

$890.45$1,434.10

$1,235.40

Powered Seating

NPLCHP-Naples Chair, powered

NPLSOP-Naples Sofa, powered

NPLLOP-Naples Loveseat, powered

$1,864.35

$1,157.60

$1,864.35

$1,864.35


$7.750% Tax*: $

Company Name:

SFAPWR-Roma Sofa, powered

$485.55

Item Discount Regular

$946.40

TANSOF-Tangiers Sofa, Beige


$670.15$662.50

$865.10$874.90

S01- South Beach Sofa, P.Suede


$1,089.40 $1,416.20

$655.55Discount Regular


Sofas and Sectionals Accent Chairs

So

ft S

ea

ting



phone (702) 507-5278San Diego Convention Center - San Diego, California


Qty. Item Discount Regular


Amount

fax (702) 948-0341September 6 - 8, 2018

mail

Discount Deadline

$1,230.30

MNCHSC Munich Sectional, 3 pc

SFA002- Allegro Sofa

NPLSOF-Naples Sofa, Black Vinyl

$3,302.25

$1,532.85

$1,216.00

$1,279.40

Qty.

$3,138.20

$2,412.80

Discount

Item

$637.00 $828.10MNCHCH Munich Armless Chair $772.20 $1,003.85

Amount

Regular Amount

$391.80 $509.35

Please Sign

Get some extra timewith your customers as they sit, relax, and charge their mobile

devices in your booth!

Qty. Qty.

Executive SeatingQty.

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Conference:




409.00

409.00

Group & Guest Seating


PROMID-Executive Chair Mid Back

445.25

445.25

283.65

314.60

314.60

PROEXE-Pro Executive Chair

PROEXB-Executive Chair High Back

578.85

578.85

$855.15

$826.15

$826.15

$865.10

$1,021.10

CB1-42" Round, Graphite Nebula

$106.85

Co

nfe

ren

ce T

ab

les

&

Gro

up

Se

atin

g



$1,706.90

$704.35

$766.95

$1,021.10

$1,532.85

$865.10

MADC05-5' Madison, Grey


CONF42-42" Round, White lam

C508GR-8', Granite

$1,313.00

$541.80

$589.95

$785.45

$1,179.10

$665.45

CF2-Geo Table, Black

CF1-Geo Table, Sq. Black

CE2-Geo Table, Chrome

CB2-6' Graphite Table

CB3-8' Graphite Table

$635.50

$448.05

$635.50

$635.50

$665.45

$785.45

SY1-Altura Task Chair

XCHR-Christopher Chr, White Vinyl

CH002-Wendy Chair, Acrylic

SC10 Razor Chair

SC3-Brewer Chair, Onyx

XC6-Altura Guest Chair

LMCHR-Laguna Chair, Maple/Chrome

MALGRY-Malba Chair, Grey

$236.60

$1,313.00

$657.80

$138.90

$307.60

$1,706.90

PROMDB-Exec Mid-Back, Black

CT10GR-10', Granite

CT06GR-6', Granite

PWRUSB-Powered Table Module

CB8-42" Round Madison, Grey

$119.40

$265.65

$231.55

$231.55

$192.45

$166.85

$110.65

$245.55

$363.10

$216.90

$143.85

$319.20

$565.35

$263.65

CS4-Syntax Chair, Black/Chrome


AmountRegularDiscount

$91.85

$204.35

$178.10

$148.05

$178.10

$7.750% Tax*: $

PROGB-Guest Executive Chair

ZENCHR-Zenith Chair-White/Chrome


Us!

Booth#Company Name:

368.75

CS9-Berlin Chair, Red

Conference Tables

Duet-Black, Chrome

RSTDIN-Rustique w/ arms, Gunmetal

CS8-Berlin Chair, Black

Item

[email protected]


fax (702) 948-0341September 6 - 8, 2018

mail



$156.00

$156.00

$283.40

$228.80

$279.30

$202.80

$202.80

$368.40

$297.45

MALGRN-Malba Chair, Green

$434.90

$202.80


email

CE1-Geo Table, Sq. Chrome

$826.15

Discount Deadline

$434.20

$434.20

$564.45

$564.45

36ATO Atomic 36" Round, Glass

42ATO Atomic 42" Round, Glass

$582.45

Please Sign

Café TablesCafé Tables - Chrome Base 30", Hydraulic

Qty. Qty.

Café Tables - Chrome Base 36", Hydraulic

G30 and Ventura Communal Tables30" High TablesQty.

Adapters/ChargersQty.


ADAPTW-Charging Adapter, white

42" High Tables Powered! 42" High Tables

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Cafe:




Discount

$421.80$421.80$421.80$421.80

$421.80

$444.60

Regular

30MAHC-Grey Top, Chrome

$548.35

$548.35$548.35

$548.35

$578.00

$534.05

30SBHC-Steel Blue Top, Chrome

30WHHC-White Laminate

$316.80$344.95$316.80$344.95

$316.80

$344.95 $448.45

$316.80 $411.85

$448.45

$411.85


$1,179.60

Item

$33.75

G30DMS-Café, Maple Top

G30DMW-Café w/ Grmt, Maple

G30DWS-Café, White Top

G30DWW-Café w/ Grmt, White

G30DWP-Café Table-Powered!

VNTBNP Communal Table Black Top

$747.95

$747.95

$747.95

$43.90

$43.90

$

$1,179.60

$972.35


7.750% Tax*:

VNTMNP Communal Table Maple Top

VNTWNP Communal Table White Top

VNTBMW Comm Table Maple Top w/ Grom

VNTBWW Comm Table White w/ Grom

$907.40

$907.40

$907.40

$907.40

$1,179.60

$1,179.60

$747.95

$860.45

$907.40

$33.75

$972.35

$972.35





(702) 948-0341September 6 - 8, 2018

mail



Discount

Item

$317.20 $412.35

$410.80

$448.45$411.85

$

ZTK-30" Maple Top/Black BaseZTP-36" Maple Top/Black BaseZTJ-30" Graphite Top/Black BaseZTN-36" Graphite Top/Black Base

ZTG-30" Silver Textured Top

ZTQ-36" White Laminate Top

ZTB-30" Red Top/Black Base

ZTH-30" Steel Blue Top/Black Base

30WH29 -30" White Laminate

ZTA-30" Grey Top/Black Base

Item Discount

Ca

fé a

nd

Co

mm

un

al

T

ab

les


$325.00

$317.20 36MTHC-Maple Top, Chrome

36GRHC-Graphite Nebula, Chrome

36WTHC-White Top, Chrome

$459.30

$459.30

$459.30

$597.10

$597.10

$412.35

phone (702) 507-5278

fax

$548.35

$422.50

Regular Amount

$411.85

Amount

Café Tables- Black BaseItem

30MTHC-Maple Top, Chrome30GRHC-Graphite Nebula, Chrome

30STHC-Silver Textured, Chrome30BRHC-Brushed Red Top, Chrome

Regular Amount

$1,179.60

$1,071.20 $1,392.55

$1,071.20 $1,392.55

VNTBLK Communal Table Black Top

VNTWHT Communal Table White Top

$972.35

$1,118.60

$597.10

Please Sign

Don't forget device adapters/ chargers for your powered tables!

Barstools

Qty. Qty.

Bar Tables - Chrome Base 30", HydraulicQty.

BarsBar Tables - Chrome Base 36", Hydraulic

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Bar:





Ba

r T

ab

les,

Ba

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ols

&

Ba

rs

Regular

$7,088.95

$2,463.75

$387.55

$387.55


$328.95

$331.25

$350.55

$447.65

$410.55

$424.15

$185.60

$314.95

$314.95

$314.95

$314.95

$409.45

$409.45

$409.45

$253.05

$228.80

$455.70

$548.35

$578.00

ZENBAR-Zenith, White/Chrome

APS12-Apex Blue Ultra Suede

$402.20$309.40

$241.30

$409.45

XBAR-Christopher White Vinyl

$254.80LMBAR-Laguna, Maple/Chrome

BSR-Syntax, Black/Chrome

$356.20

$439.40

$450.85

$445.65

$450.85

$350.55 $455.70BST-Banana, White/Chrome

BSS-Banana, Black/Chrome

BS001-Shark, Swivel White

BS002-Zoey, Swivel White

BS003-Zoey, Swivel Black

RSTSTL-Rustique Barstool, Gunmetal

APS08-Apex Black Vinyl

APS59-Apex Red Vinyl

APS75-Apex White Vinyl

$581.95

$533.70

$342.80

$346.80

$373.05

$346.80

$373.05

$346.80VTB-30" Red Top/Black Base

$274.00

$338.00

Item Discount

30MTHB-Maple Top, Chrome

VTW-36" White Laminate Top

$484.95

$450.85

$484.95

$450.85

$548.35

$551.40


VTK-30" Maple Top/Black BaseVTP-36" Maple Top/Black BaseVTJ-30" Graphite Top/Black Base

VTN-36" Graphite Top/Black Base

VTG-30" Silver Textured Top

$369.25

$298.10

$298.10

BSD-Oslo, Blue

BSC-Oslo, White

RSTSQT Rustique Square Metal Bar Table $288.00 $374.40

$597.10

Amount

$597.10

ROLLWH-Lift Barstool, White Vinyl

$421.80

VTH-30" Steel Blue/Black Base30WH42 30" White Laminate,


Us!email


BR1-Martini Bar

BRC-Circle Martini Bar $5,453.05

$1,895.20

$346.80



fax (702) 948-0341


36WTHB-White Top, Chrome

$459.30

$459.30

$298.10

$298.10

$7.750% Tax*: $

$534.05

$421.80

$444.60

36MTHB, Maple Top, Chrome

36GRHB-Graphite Nebula, Chrome $459.30 $597.10

30MAHB-Grey Top, Chrome

$548.35

$548.35

$548.35

$297.45

30STHB-Silver Texture, Chrome30BRHB-Brushed Red, Chrome30SBHB-Steel Blue Top, Chrome

30WHHB White Laminate, Chrome

$410.80

$421.80 $387.55

$387.55

30GRHB-Graphite Nebula, Chrome $421.80

$421.80

ROLLGY-Lift Barstool, Grey Vinyl

$480.05

$480.05

ROLLBL-Lift Barstool, Black Vinyl

$369.25

ROLLRD-Lift Barstool, Red Vinyl

VTA-30" Grey Top/Black Base

[email protected]

$348.40 $452.90


Item

Bar Tables - All Black Base


Discount Deadline

Please Sign

Desks, Credenzas, Files, BookcasesQty.

Qty.


Product Display- Pedestals ADAPTW-Charging Adapter, white

Work & Multi-Use Tables

Product Display- Shelving

Refrigerators

Lamps

Mobile Tablet StandsTBSTDW-Mobile Tablet Stand, Black

TBSTND-Mobile Tablet Stand, White

Mobile Tablet Accessories*TBBCHR-Tablet, brochure holder

TBSHLF-Tablet, charging shelf

TBPNTR-Tablet, print stand

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Exec Accessories:



Regular Amount

LA14-Mason Silver Table Lamp

$309.35

$202.50

$402.15

$263.25

$841.70

$975.80

$1,094.20

$923.60

$1,094.20

Discount

$209.95

PSHCCS-Posh Shelving $704.60 $916.00

Item


CR8-Madison Credenza, Grey

JD8-Madison Executive Desk, Grey

BC8-Madison Bookcase, GreyTECH3B-Tech Desk w/drawers-Powered!

TECH-Tech Desk-Powered

TECH3-3-drawer File Cbnt w/Casto

$196.80

$196.80

$255.85

$255.85

R1R-White 14 Cubic Feet

R1Q-White 4 Cubic Feet

$1,175.45

$429.25

$1,528.10

Chargers and Adapters

$33.75

$33.75

$43.90

$43.90

$1,078.20

$780.80

$1,021.10

$826.15

$272.95

Exe

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$7.750% Tax*: $


PDL36B-Ped, Locking-Powered! $750.60

$558.05

LA15-Mason Silver Floor Lamp

Item Discount

$702.00

$829.40

$600.60

$785.45

$635.50

Regular




fax (702) 948-0341September 6 - 8, 2018

mail


$912.60



$91.85

$91.85

$119.40

$119.40

PDL42B-Ped, Locking-Powered!

PDL36W-Ped, Locking-Powered!

PDL42W-Ped, Locking-Powered!

$841.70

$710.45 MERLIN-Multi Use Table

WD3-Work Table

$485.55

$466.75

$631.20

$606.80

$91.85 $119.40

Amount

Please Sign

Have a Powered product? Order the Adapter to make charging

easy!

Ordering Tablet Accessories?

Don't forget to also order the Tablet Stand!

Foam Core Signs, Single sided

Qty.

Vinyl Banners with Digital PrintingQty.

AccessoriesQty.

Table Clings Table clings are made to fit our Pedestal table tops!

Qty.

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Graphics:Due to the custom nature of this product, no refunds or cancellations are available. Tax*: Amount Due:

BOOTH #


Gra

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an

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ign

s Event Code: C133410918CEDIA Connect With

Us!email

70004 7" x 44" ID Sign

Blank Foamcore, 4' x 8'

70021 Velcro, per ft, min. 5 ft.

70017

700107001170012

70025

ItemCode


70009

[email protected]


fax (702) 948-0341September 6 - 8, 2018

mail

Discount Deadline Tuesday, August 07, 2018


Regular Amount

$192.15

Sign prices are based on customer supplying print-ready graphics in the requested format.

Vertical, 22" x 28"

Discount

$249.80

ItemCode

Vertical, 28" x 44"


$249.80

$380.60

$770.30

$380.60

Horz., 22" x 28" $192.15

50094 Floor Easel $51.50 $66.95

AmountCode Discount Regular

$52.20

$3.40

$67.85

$4.40

$31.70

$31.70

$34.05

$292.75

$292.75

$592.55

Horz., 28" x 44"

Meterboard, 39" x 90.75"


Company Name:

Code Item Discount

7.750% $$

$

70034 36"x36" Rnd Table Cling $162.00 $210.60

Regular Amount

50095 22x28 Sign Holder $117.35 $152.55

70065

70071

70066

70072

Grommets, per sq. ft. -HorizontalPockets, per sq. ft. - VerticalPockets, per sq. ft.- Horizontal

Grommets, per sq. ft.-Vertical

Item

$57.45 $74.70

$34.05

$24.40

$24.40

$26.20

$26.20

Please Sign

Please see our Graphic Guidelines page for specific file and artwork

information.

See our Graphic Upload page for a step by step guide on uploading

your artwork.

All graphic files for ordered products should be uploaded to our FTP site.

Address:

Username: sesftp

Password: ftpftp

1 Name your files in this format: Company Name_Booth#_Panel Letter example: Shepard_1905_A2 When you are in your show folder, you can either drop and drop your files into the folder to initiate upload

orYou may click the Upload Files button and select the files you need to upload.

3 When upload is complete, email the name of your files to: [email protected] the subject line use: "Show Name" FTP Upload

Failure to follow these steps could result in delayed graphics.


Us! (702) 507-5278

Gra

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Up

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fax (702) 948-0341September 6 - 8, 2018

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Please see Graphic Guidelines page for file specifications.

Upload Deadline Tuesday, August 07, 2018Orders with complete Payment Authorization and graphics must be received before Upload Deadline date

https://files.shepardes.com/folders/show?path=FTP+Files%2FDrop+Off%2F-2018%2F09_CEDIA%2FExhibitor+Upload

ACCEPTABLE FILE FORMATS

Program File Extension Special Considerations

Adobe Acrobat .pdf Create using a high-quality output.*

Adobe Illustrator .ai, .eps

Adobe InDesign .indd, .idml Fonts changed to outlines** or a packaged file.

Adobe Photoshop .tiff, .psd, .eps Raster artwork. File should be in CMYK color space.

WE DO NOT ACCEPT: Microsoft® Word®, Excel®, or PowerPoint® files for artwork/graphics.

FONTS

Package the fonts from InDesign or Illustrator (File → Package → Check “Copy Fonts”) and submit with your artwork.

ARTWORK GUIDELINESDocument Size & Specs

COLOR

ARTWORK FILE TYPES & RESOLUTIONArtwork can be created in several ways. Here are some things to consider.

Vector

Raster

Resolution



Us! (702) 507-5278

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Shepard uses the most current version of Adobe Creative Cloud. If providing native files from another version, please provide an .idml file.

Change fonts to outlines. This prevents font substitution through layout and production. REMEMBER: if creating outlines, text is no longer editable.

All artwork should be created at 100% size at 150 dpi or in a proportionally scaled down format (ex. 50% at 300 dpi or 25% at 600dpi). NOTE: Mark artwork to the dimensions it is sized to if not 100%. All content should be kept within the live area, leave approximately 2" all the way around artwork to ensure sign holder or structure metal does not cut off content.

All artwork should be created/supplied in the CMYK color space. Please provide Pantone® colors/HEX code if we need to match a specific color during the printing process. All PMS colors should be converted to CMYK Process Color in the artwork. NOTE: Converting color from RGB to CMYK will change the vibrancy and the look of some effects, DO NOT design artwork in RGB. Colors may vary due to output devices.

Vector artwork. Images embedded and fonts changed to outlines** or a packaged file.

If creating artwork in Adobe® InDesign® or Illustrator® there are two options when supplying fonts. Supply us with PC format TTF fonts.

Vector-based artwork is resolution independent and can be enlarged or reduced without loss of quality. This is the preferred file type and is most often created in Adobe Illustrator and used for creation of logos and clip art.

This type of file is resolution dependent and will reproduce poorly if the appropriate file resolution is not supplied. If you supply raster art, it is best to save your artwork in a 1 to 1 (full size) output ratio at 150dpi or higher. Lower resolutions (1MB or smaller) will result in reduced image quality. File size should not exceed 200MB (if possible). Raster images are most often created in Adobe Photoshop® and is most often used for photographic images.

Artwork should be 150dpi at 100% scale or 300dpi at half size. This will ensure the artwork remains high resolution when printed at full size. See samples below.

CIRCLE DESIGN SQUARE DESIGN

TRIANGULAR DESIGN WAVE DESIGN

48" Single

48" Double

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Hanging Sign Rental:Tax*:

Amount Due:


Code Size Discount* Regular

Code Size

10' x 48"

16' x 48"

69140

69142

$7,125.50

Order Deadline Tuesday, August 07, 2018

10' x 48"


69144 $5,765.95 $7,495.75

$7.750% $

$


Booth #Company Name:

Ha

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Size

69143 10' x 48" $9,263.15

Regular

69146

Code

$2,539.30

$3,480.35 $4,524.45

Discount*Size


$12,107.10$9,313.15

Regular

$3,301.1069145

RegularDiscount*

$5,859.75 $7,617.70

Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available.

Attention Getting ● High Visibility ● Great Branding

Easy ● Cost Effective Rental ● Durable Dye Sublimation Graphics

Discount* Code

All Rentals Include:

Dye sublimation printed fabric pillow case

Rental frame

Blockout liner

Basic harness

Weighs under 75 pounds

Rigging not included

Please Sign

Graphics must be received prior to the Discount Deadline date to receive discount pricing. See Graphic Guidelines for file specifications and Graphic Uploads for file submissions.

Don't forget to also place an order for hanging your sign!

aH

For:

Ha

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Sig

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CEDIA

First day freight can arrive w/o a surcharge:

August 9, 2018Last day freight can arrive w/o a surcharge:

Delivery Hours: M-F, 8-4:30 PM

CEDIA

First day freight can arrive w/o a surcharge:

August 9, 2018Last day freight can arrive w/o a surcharge:

ADVANCE WAREHOUSE

HANGING SIGNTO:

(EXHIBITING CO. NAME)

August 27, 2018

Booth #:

Shepard Exposition Services c/o HTS

6855 Calle De Linea

San Diego, CA 92154

Delivery Hours: M-F, 8-4:30 PM

RUSH

TO:

HANGING SIGN: If you have a sign or anything (truss, etc.) that has been approved to hang from the ceiling, send it to the advance shipping warehouse address. Hanging items must be identified and readily available since they are installed first, before the show floor becomes encumbered by freight.

Print at least one label for each box. Include the exhibiting company name and booth number. If you are creating your own labels, make sure the same information below is on your labels.

RUSH

Booth #:

(EXHIBITING CO. NAME)

Shepard Exposition Services c/o HTS

6855 Calle De Linea

San Diego, CA 92154

For:

August 27, 2018

ADVANCE WAREHOUSE

HANGING SIGN

Exhibiting Company

Authorized Signature Date

Authorized Name (printed)

Email

Display House/Builder (if applicable)

Authorized Signature Date

Authorized Name (printed)

Email

Str

uctu

ral I

nteg

rity

Sta

tem

ent



Thursday, August 16, 2018Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.



fax (702) 948-0341September 6 - 8, 2018 mail

Discount Deadline

Shepard Exposition Services

along with their subsidiaries, their directors, officers, employees, representatives, agents and contractors from and against any and all liability, claims, damage, loss, fines, or penalties arising from the installation, use or dismantling of this structure. All hang points supporting in excess of 200 lbs. may be verified (metered) on site at the exhibitor's expense.

This form must be completed for all suspended structures. Please include the completed form with your hanging sign order forms.

As the contracted exhibitor, the display house or builder for the below exhibitor, do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested. We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures. We hereby release, indemnify and forever hold harmless the following:

CEDIASan Diego Convention Center

Hanging Sign Checklist

Label Hanging Sign(s) using the Hanging Sign Shipping Label from this service manualShip Hanging Sign(s) to the Advance Warehouse by:

Overhead Signs should be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label.

Additional charges may be applied by Shepard due to regulations at the facility, weight limits, union jurisdictions, facility contracts, and in house providers. Including but not limited to: spanner truss for load points, additional labor for power and/or lighting specifics, additional materials, facility pick point ceiling fees, facility and/or in house exclusive labor charges, etc.

Monday, August 27, 2018

Shepard is responsible for assembly, installation, and removal of all hanging signs, overhead truss, attachment and removal of light fixtures for truss and lights, as well as any additional installation required for chain motors, span sets or other packages.

All signs, with the exception of banners, must have structural rigging points and signs exceeding 200 pounds must include detailed construction plans with a current structural engineer's stamp. Send these plans to Customer Service in advance of the first day of move in.

Include engineer-stamped drawings with hanging instructions as well as a set of assembly instructions (placement/orientation/height from floor) with the order. Shepard accepts no liability for any work completed without such instructions, when required.

Complete and Submit Payment Authorization FormOrder Assembly labor to have your sign built by Shepard Certified RiggersOrder Install and Dismantle labor for all Hanging Signs, Truss and Motors

Order necessary Chain Motors, Rotating Motors and Truss

Submit Diagrams with orientation, dimensions and placement for ALL materials that will be flown overhead.Package Hanging Sign(s) in a separate container from exhibit materials

Place electrical orders (if necessary)

Only Shepard certified riggers can install and remove any and all hanging materials that will be flown overhead.

If your sign requires electricity, make sure it is in working order and in accordance with the National Electric Code.


Only Shepard personnel are allowed in aerial lifts or operate mechanical equipment.

All signs must be designed to comply with Show Organizer rules and regulations and facility limitations.

Things to Know!


Ha

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Sig

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10

1 Event Code: C133410918CEDIA Connect With



fax (702) 948-0341September 6 - 8, 2018

mail

Discount Deadline

Have questions or need more help?

Our knowledgeable staff is ready to assist...give us

a call!

Need a Hanging Sign?

Check out our Hanging Signs

Rentals!

Cloth Wood TrussShape: Square Triangle Rectangle

Step Two: Order Assembly and Disassembly Labor. Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity

Sign Assembly Labor Please indicate who will be supervising ASSEMBLY:

Item □ Shepard Supervision 68069 Exhibitor Supervised

ST **Supervisory fee is 30% of total cost or $60, whichever is greater.

OT

DT

Date of Assembly Start Time

Should hanging sign or supervision not be present at time the crew arrives a 1 Hour Crew Minimum charge will be applied.

Sign Disassembly Labor Please indicate who will be supervising DISASSEMBLY:

Item □ Shepard Supervision 68073 Exhibitor Supervised

ST **Supervisory fee is 30% of total cost or $60, whichever is greater.

OT

DT

Start Time

Rigging Removal

Date of Install Start Time Date of Removal Start Time

*If additional crew or Labor is needed, additional charges may apply.

Additional charges will apply for additional supplies required to ensure structural integrity of overhead sign.

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Overhead Rigging:No refunds or exchanges once item has been delivered to your booth. Tax*:Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due:


$234.00

Discount RegularEst Total

Man HoursCode

Est Amount

DT - Double-time:

Est Total Hours

Est Total Hours

Discount RegularEst

Amount

Date of Disassembly

69153

Code


69156 $735.00 $955.50 $

Code

$735.00 $955.50

$NA $

$

Exhibitor Contact


Step One: Tell Us About Your Sign OtherMetalType:

69150

69151

$120.00

$180.00

$

$

$Exhibitor Contact

Discount Regular Est Amount

$

ST - Straight time: Monday - Friday: 8:00 AM - 4:30 PM

OT - Overtime: Monday - Friday: 4:30 PM - 8:30 PM

$312.00

Est Total Man Hours

Discount RegularEst

Amount

$120.00

$240.00

$156.00

$312.00

69152 $240.00

$156.00

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Labor Hours

Additional charges may be applied by Shepard due to regulations at the facility, weight limits, union jurisdictions, facility contracts, and in house providers. Including but not limited to: spanner truss for load points, additional labor for power and/or lighting specifics, additional materials, facility pick point ceiling fees, facility and/or in house exclusive labor charges, etc.

OtherCircleHeight Width Length WeightSize:

$

69154

69155

$

$

$180.00 $234.00

69157

Step Three: Order Overhead Rigging Crew Rates are per lift and crew (up to 3 riggers) per hour. One hour minimum per lift/crew - lift/crew thereafter is charged in 1/2 increments.

Rigging Installation

Code

Order Early! SES will process requests for rigging in the order they are received and will make all attempts to honor requested

start times.

Please Sign

Additional fees apply for all rigging points. Each pick point

will incur an additional $150.00 for motor points, and $100.00 for regular points to your rigging rate as mandated

by the facility.

Truss*

*If you are ordering truss, you also need to order motors!

Truss Details(Quantity & Size)

Rotate Clockwise Rotate Counterclockwise

Include the following items with your Truss and Motor Order:Hanging Sign Instructions

Sign/Hanging DiagramPlacement GridOverhead Rigging Labor Order

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Rigging Equipment:No refunds or exchanges once item has been delivered to your booth. Tax*:Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due:Rental items found and in use in your booth are subject to "Regular" pricing.



69038


12" Silver Box Truss (Per FT)

12" Black Box Truss (Per FT)

$42.60

$42.60

Design Fee (Hourly) $266.40

$479.40

AmountDiscount

(left)

Amount

1/4 Ton Hoist/Chain Motor

Rotating Motor 500 LB Limit

(right)

69016

Rotating Motor 200 LB Limit

$905.70

$799.15

$479.40

$852.35

Code QTY

70067

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Black (06) Silver(15)

69038


Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign.

[email protected]

$7.750% $

$

$1,177.40

$1,038.90

$623.20

$1,108.05

$623.20

69017

Item

One Ton Hoist/Chain Motor

Half Ton Hoist/Chain Motor

Code

69020

69101

69019

QTY


Regular

$207.75

$207.75

12" Silver Corner Block

12" Black Corner Block

$159.80

$159.80

69094

69094 $55.40

$55.40

Motors

$346.30

Please Sign

For more information, to request a design/scaled plot, or to place

additional ordersplease contact Shepard's Customer

Service Department at:

Additional fees apply for all rigging points. Each pick point

will incur an additional $150.00 for motor points, and $100.00 for regular points to your rigging rate as mandated

by the facility.

LABOR JURISDICTIONS SAN DIEGO, CA

LABOR California is NOT a “right-to-work” state. The installation and dismantling of prefabricated displays comes under the jurisdiction of the Painters decorators union. Union Labor is available to assist in the installation and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order forms. EXHIBIT LABOR JURISDICTION Painter’s decorator union exhibit labor claims jurisdiction for installation and dismantling. However, one (1) full-time exhibiting company employee may work without tools for thirty (30) minutes on the installation (move in) and (30) thirty minutes on the dismantle (move out), without union labor. Exhibitors are not permitted to use tools of any type (screwdrivers, hammers, electric drills, power saws, etc.) on booths of any size. Exhibitors may handle and set out the products they manufacture; however all background materials-display boards, back drops, stands-anything products are displayed upon, attached to, or made part of and laying of floor tile and carpets must be installed by union labor. If union labor is needed, exhibitor personnel may work alongside of the union on a one to one basis. MATERIAL/FREIGHT HANDLING JURISDICTION The Teamsters have jurisdiction over all unloading and reloading of materials. The union also has jurisdiction over the operation of all material handling equipment – this includes all dollies and hand trucks. Exhibitors may carry only what 1 person can manage in one trip, using no equipment. No hand carried items may come through the loading dock. Current union jurisdiction precludes hotel personnel from delivering material to exhibit booths. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense. GRATUITIES /BREAKS Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15 minute paid break. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services. IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately. SAFETY Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided.

Shepard Blue Supervised Labor **Supervisory fee is 30% of total cost or $60, whichever is greater.

ST

OT

DT(68070/68071/68072)

Step One: Step Two: Step Three: Step Four: Choose Your Service How Many People? How Many Hours? When Should the Build be Complete?

Installation # # Date: Time:

Dismantling # # Date: Time:

Both # # Date: Time:

Step Five: Tell Us About Your Exhibit! (this portion must be completed before Shepard can begin any work on your exhibit)

Inbound Freight

Carrier Name Tracking or Pro # Estimated Weight

# of Pieces Advance Warehouse or Direct to Show site? Estimated Arrival Date

Set Up Information:

Company Contact Name: Email Cell Phone #

Contact Arrival Date

Booth Size: Carpet: Ordered from Shepard Exhibitor Owned Carpet Carpet Padding

Drawings/Photos/Instructions: Attached Emailed to Shepard With the Exhibit In crate #

Emailed to Shepard Drawing Attached Drawing with Exhibit

Does Electrical go UNDER carpet? Yes No

Graphics: With Exhibit Shipped Separately

Other Services Ordered: Overhead Rigging AV

Outbound Shipping: # of Crates # of Cartons #of Fiber Cases # of Pallets

Ship To: Phone #

Must Arrive at Destination By:

Name of Carrier

Method: Common Air Van Other Date Carrier is Scheduled to Pick Up Freight

If Your Carrier doesn't show? Reroute with SLS *Allow time for empty return when scheduling your pick upSend to warehouse for pick up ($400 minimum charge)

Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in, otherwise a 1 hour per man ordered will apply. Tax*: Amount Due:Company Name: Booth #


ST - Straight time: Monday - Friday: 8:00 AM - 4:30 PMMonday - Friday: 4:30 PM - 8:30 PM

DT - Double-time:


Estimated SES Blue Labor:


$144.00

$96.00

$192.00

Time Build Should be Complete

68066 $124.80 30%

68067 $187.20

$249.60

30%

30%68068

$

Electrical Placement (exhibitor is responsible to order)

X

Hours are based on estimates, you will be invoiced for actual time incurred. Minimum one hour per person ordered.

Labor Hours


OT - Overtime:


$

Code Discount Regular +30%

Sh

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fax (702) 948-0341September 6 - 8, 2018

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Discount Deadline

$NA

Spend a Little, Save a Lot Shepard will supervise* the labor, set up your exhibit according to your instructions, dismantle it, pack it, and ship it out per your information!

Choose Shepard Blue for your labor needs and leave

your worries behind!

Please Sign

Exhibitor Supervised Labor

ST

OT

DT(68063/68064/68065)

Step One: Step Two: Step Three: Step Four: Choose your service How many people? How many hours? Any other details?

Installation # # Any special tools needed? Ladders? Lifts?

Dismantling # # Details:

Both # #

Step Five: Schedule Date Start Time End Time Step Six: Onsite Contact Info

Name

Cell # Email:

Requested times are not guaranteed and are based on availability.

Exhibitor Owned Carpet Installation/Removal

Use if you are shipping carpet to the event and require Shepard to install it for you.

To determine square footage amount, multiply the width of your booth space by the length of your booth space.

Carpet and flooring must be shipped to the advance warehouse.

Flooring Type:

Carpet Rolls Padding

Carpet Squares Other

Is electrical to be installed under your carpet? Yes No (Please forward Shepard a diagram of your electrical layout.)

Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in, otherwise a 1 hour per man ordered will apply. Tax*: Amount Due:Company Name: Booth #


Discount

1.00

1.50

192.00

AmountRegular

1.30

1.95

249.60MINIMUM

Padding + Flooring

68079

DescriptionSQ FTCode

68080

68083

Flooring Only

Installation Request

Dismantle Request

OT - Overtime: Monday - Friday: 4:30 PM - 8:30 PMDT - Double-time: All day Saturday/Sunday, all other hours and Holidays

68060 $96.00 $124.80

Code Discount Regular Estimate

68061 $144.00 $187.20

68062 $192.00 $249.60

Labor HoursST - Straight time: Monday - Friday: 8:00 AM - 4:30 PM

Exh

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(702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail



Hours are based on estimates, you will be invoiced for actual time incurred. Minimum one hour per person ordered.

NA$


Labor Estimate $$

Helpful Hints!Send your booth to the Advance Warehouse so it will be onsite when you arrive.Send a detailed drawing and instructions to us prior to the event.When ordering dismantle labor, factor in the time it takes to remove aisle carpet and return empty containers.

In a Hurry or Have a Plane to Catch? Choose Shepard Blue for your labor needs and leave the work to

us!

Please Sign

The Eddie The Jonathon The Pierce

Qty Qty

The Hamilton The Lucy

Qty

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Inline Rentals:Tax*:

Amount Due:


Code Item Discount Regular Code Item Discount


mail


Turnkey Rental Designs Make Exhibiting Easier!

Inlin

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Regular




fax (702) 948-0341September 6 - 8, 2018


$4,111.70

$7,807.00

66470

66471

66474

66475

66477$3,655.10

$5,952.05

$2,549.90

$4,463.35

The Eddie- 10' x 10'

The Eddie- 10' x 20'

The Jonathon - 10' x 10'

The Jonathon - 10' x 20' $5,802.35

$3,162.85

$6,005.40

66468

$4,751.65

$7,737.65

$3,314.85

The Pierce - 10' x 10'

The Pierce - 10' x 20'66478



66473 The Lucy - 10' x 10' $3,047.05

$7.750% $

$

Carpet and Electricity not included. Please order as needed. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.

$2,343.90

66467


Code Item Discount

The Hamilton- 10' x 10'

The Hamilton- 10' x 20'$3,472.70

$6,083.75

Regular

$2,671.30

$4,679.80

Please Sign

Don't See what you are looking for or need a tweak to a design? Let one of our incredible designers create a space just for you! Contact an ESS Representative to get started!

Choose Your Counter & Customize to Fit Your Exhibit!Color choices for all products Metal Colors Black (06) Silver (15) White (03) Panel Colors Black (06) White (03

Qty

Qty

1075mm x 885mm

Computer Stands-Silver Metal Only (graphic included!)

Qty

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Counter Rentals:Tax*:

Amount Due:



Cus

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Exh

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Co

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Locking CabinetsLC1 1Meter Wide LC2 1.5 Meters Wide LC3

Code Regular

66282

Discount

Metal Color Panel Color

Panel ColorProduct Size

(702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail



Metal ColorItem

LC3

3' 6" L x 3' 6" H x 1' 9" D

5' L x 3' 6" H x 1' 9" D

3' 9" L x 3' 6" H x 2' 3" D Silver Only

RC3


$


$7.750% $

LC2

$924.10

$2,004.60

$1,201.35

$2,606.00

Discount Regular

Graphic size:

250mm x 700mm

380mm x 580mm

Graphic Size

CS2

CS1

Code

662863' L x 6' 3" H x 1' 9" D

2' 3" L x 6' 3" H x 1' 6" D

Item Product Size

CS2

Item Discount Regular Panel Color

$1,165.80

$679.45

$1,515.55

$883.30

CS1

Code

66275

66276

66285Product Size

RC2

RC3

' 9"L x 2' 3"D x 3' 3"H x 2' 3

5' 3"L x 3' 6"H x 3' 3"D

RC2

66283

66284

Reception Counters

$898.65 $1,168.25

$662.85

$1,417.65

$861.70

$1,090.50

LC1

Please Sign

Don't See what you are looking for or need a tweak to a design?

Let one of our incredible designers create something just for you!

Choose Your Unit & Customize to Fit Your Products!Color choices for showcase and displays Metal Colors Black (06) Silver (15) White (03)

Qty

Qty

Charging UnitsSCS3 PCS

Qty

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Custom Product Display Rentals:Tax*:

Amount Due:


Cus

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Pro

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Dis

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Cha

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S

tatio

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$629.65 $818.55

Code Item Product Size Discount Regular

Regular

66430 PCS 3' L x 6' 3" H x 1' 9" D $2,059.80 $2,677.75 Black Only 250mm x 700mm

5' 4" L x 8' H x 1' 3" D $622.50 $809.25

66279 GL2


(702) 507-5278

fax (702) 948-0341September 6 - 8, 2018

mail






Panel Colors Black (06) White (03)

Product DisplaysGL Display UnitsGondolas

Metal Color Panel Color Graphic Size

66277 Gondola 3' 6" L x 1' 9" D x 5' H NA


SquareQuarterview

66278 GL1

NA

$7.750% $

$


66166 SCS3 20" L x 2' H x 20" D

Panel Color

$1,073.00 $1,394.90

Graphic Size

Silver Only

66270 Qtrview 4' 6" L X 1' 9" D x 3' 3" H

NA 674mm x 1682mm

$1,308.50 $1,701.05

4' 3" L x 7' H x 1' 3" D

$350.00 $455.00

Panel Color

Silver Only NA 674mm x 1682mm

$1,212.40 $1,576.10

Metal Color

Showcases

Code Item Product Size Discount

Code Item Product Size Discount Regular

66272 Square 1' 9" L x 1' 9" D x 7' H

Please Sign

GL1 GL2

10x10 Fabric Booth Rental Display

Qty Qty

Side panel colors are either white or black Side panel colors are either white or black

Backwall graphic size 3042mm x 2432mm Backwall graphic size 3042mm x 2432mm

Counter graphic size 1070mm x 1020mm Counter graphic size 1070mm x 1020mm

Header graphic size 2440mm x 380mm

10x20 Fabric Booth Rental DisplayQty

Side panel colors are white or black

Backwall graphic size 6012mm x 2432mm

Counter graphic size 1070mm x 1020mm

Header graphic size 2440mm x 380mm

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Fabex Rental:Tax*:

Amount Due:

Company Name:


Tuesday, August 07, 2018Order Deadline


mail

FX2M1 10' w/Monitor 66562

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fax (702) 948-0341September 6 - 8, 2018

$4,491.00 $5,838.30


$

Code

66557

66558

FX21 10' x 10' $2,482.50


FX2H1 10' x 10' $3,037.65 $3,948.95$3,227.25


Booth #

$8,204.95

Regular

$6,808.05

$5,593.90

$6,239.40

$8,850.45

FX2M1H 10' w/Monitor $5,046.15 $6,560.00

Code Item

$7.750% $

FX22 10' x 20'

FX2M2 10' x 20' w/Monitor

FX2H2 10' x 20'


$4,303.00

$6,311.50

FX2M2H 20' w/Monitor

**Please Note** Carpet is not included, to order please refer to the Carpet Order form.All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees

may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any customizations at 404-720-8652.

66559

66560

66567

66563

$4,799.55

Code

66561

Discount


Please Sign

Freestanding 8' high Backlit Backwalls with Full Color Graphics

FX 11- 8'h x 10' Step 1: Choose Your Booth SizeStep 2: Send Us Your Full Color Graphics

Qty

3042mm x 2436mmFX12 10' x 20' Backlit 6088mm x 2436mmFX13 10' x 30' Backlit 8992mm x 2436mm

FX 12- 8'h x 20'

FX 13- 8' h x 30'

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Fabex Backlit:Tax*:

Amount Due:

Company Name: BOOTH #




Carpet/Flooring, Furnishings, and Accessories not included.

Discount Regular

$2,503.20

$3,868.55

$5,233.95

$3,254.15

$5,029.10

$6,804.15




$7.750% $

$

Code

All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.

66566

FX11 10' x 10' Backlit

Item

6656466565

Graphic Sizes

Fab

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ackl

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fax (702) 948-0341September 6 - 8, 2018

mail

Please Sign

Don't forget to order Power for your backlighting!

The Monroe The Tyler

Qty

The Washington The Garfield

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Island Rentals:Tax*:

Amount Due:


Isla

nd

Bo

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ls Event Code: C133410918CEDIA Connect With


San Diego Convention Center - San Diego, California phone 404-720-8652

fax 404-720-8757September 6 - 8, 2018

mail


$7.750% $


Turnkey Rental Designs Make Exhibiting Easier!

$12,095.90

Want more inspiration? Check out our gallery @ http://www.shepardes.com/shep-gallery.html

The Monroe $9,304.55

$9,936.75

$9,730.70


66496

ItemCode Discount Regular

66494

66368

66495

$

Booth #

Carpet and Electricity not included. Please order as needed. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.

$17,359.05

$12,917.80

$12,649.90


Company Name:

The Washington

The Tyler

The Garfield

$13,353.10

1531 Carroll Drive, NW Atlanta, GA 30318

Please Sign

Don't See what you are looking for or need a tweak to a design?

Let one of our incredible designers create a space just for

you! Contact an ESS Representative

to get started!

Monitors alsoavailable!

Contact us for details!

Van Gogh Kahlo Warhol O'KeefeQty

Van Gogh 10' x 10'

10x20 Artisan Rentals

DaVinci Pollock BanksyQty

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Artisan:Tax*:

Amount Due:





fax 404-720-8757September 6 - 8, 2018

mail


$4,150.90


10x10 Artisan Rentals


$7.750% $

$


Code


Code

[email protected]

Art

isan

Exh

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66601666026660466605

Warhol 10' x 10' Kahlo 10' x 10'

O'Keefe 10' x 10'

Item

$3,472.70

$4,211.70

$5,396.15

$4,569.35

$2,671.30

$3,239.75

$6,862.40

$6,495.50

66609 Banksy 10x20 Rental $8,921.10

All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.

$8,444.15

66608DaVinci 10x20 Rental

$8,094.25Pollock 10x20 Rental $6,226.35


66607

$3,514.90


Discount Regular

Please Sign

Don't see what you are looking for or need a tweak to a design? Let one of our incredible

designers create a space just for you! Contact an ESS Representative to get

started!

20x20 Rembrandt

Qty Qty

Picasso 20x20

Kiosks

Qty

Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Artisan Island:Tax*:

Amount Due:



Art

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fax 404-720-8757September 6 - 8, 2018

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66610


20x20 Picasso

Code Item Discount

$14,126.45

Regular

$18,364.40


Code

66611

7.750% $$


66606 Monet Kiosk $1,606.80 $2,088.85

Carpet is not included, to order please refer to the Carpet Order form. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.

$

66603 Dali Kiosk $2,671.30 $3,472.70

Monitors are not included in the rental price. Contact us for pricing!


[email protected]

Code Item Discount Regular

Regular

$25,675.35

Item

Rembrandt 20x20Discount

$19,750.25

Please Sign

Don't See what you are looking for or need a tweak to a design? Let one of our

incredible designers create a space just for you! Contact an ESS Representative to

get started!

Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens.

Advance Payment Deadline Date: 08/16/18

EXHIBITOR: BTH #

EVENT: CEDIA 2018

FACILITY: SAN DIEGO CONVENTION CENTER

DATES: SEPTEMBER 6-8, 2018 EVENT # 098004SD

ELECTRICAL EXHIBITION SERVICES 1844 Imperial Ave., San Diego, CA 92102

Phone: (619) 696-6625 Fax: (619) 696-7762 [email protected]

COMPLETE THE STEPS BELOW TO PLACE UTILITY ORDERS

Step 1 Complete the Method of Payment This form must be completed and returned with the order forms below.

Step 2 Complete Utility Order Forms as Required A. Electrical Order B. Plumbing Order

C. Lighting Order

Step 3 Review Electrical Labor Instructions This form will help you determine if you require electrical labor in your booth.

A. What electrical work in your booth space needs to be performed by Edlen Electricians.

B. How power is delivered to your booth in the facility (from the floor or ceiling). C. What other forms are required in order to schedule and pre-pay your estimated labor cost.

Step 4 Complete Additional Labor Forms as Required Forms include the following:

A. Electrical Distribution This form is used for the distribution of power on the floor in your booth space. The form should be completed by all island booths. Inline and peninsula booths need to provide this information only if power is required at any location other than the rear of the booth space.

B. Plumbing Distribution This form is used for the distribution of air/water & drain services in your booth space. The form should be completed by all island booths. Inline and peninsula booths need to provide this information only if plumbing is required at any location other than the rear of the booth space.

Step 5 Complete the Electrical & Plumbing Layout Forms (if applicable) All island booths must return an electrical layout and plumbing layout (if applicable) indicating a main distribution point as well as any other locations requiring power or plumbing services. Inline and peninsula booths need to return an electrical layout only if power is needed at any other location than the rear of the booth.

FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM

ORDER INSTRUCTIONS

ORDER_INST.BW.V1.SD.08.17PG1


EXHIBITOR: BTH #

EVENT: CEDIA 2018





* Please reference the Event # listed above and your Booth # on all electronic payments.

SERVICE TOTALS 1. BANK WIRE TRANSFER PROCESSING FEE

2. ELECTRICAL ORDER

3. ESTIMATED LABOR

4. LIGHTING ORDER

5. PLUMBING ORDER

TOTAL DUE

AUTHORIZATION

AUTHORIZED SIGNATURE ABOVE

PRINT NAME ABOVE TODAY’S DATE ABOVE

By signing and placing this order, I accept all payment policies and the terms and conditions outlined on all completed service order forms.

MOP.V1.SD.08.17PG2

FINANCIALLY RESPONSIBLE COMPANY COMPANY NAME: PHONE:

ADDRESS: FAX:

CITY: ST: ZIP:

COUNTRY: CELL #:

EMAIL:

METHOD OF PAYMENT All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also accepts American Express, Mastercard, Visa, Discover, ACH and Wire Transfers. Indicate form of payment below.

ACH ELECTRONIC PAYMENT TRANSFER BANK WIRE TRANSFER INFORMATION *

Wells Fargo ABA# 121000248 Acct: 4122636046 3800 Howard Hughes Parkway, Las Vegas, NV 89169 Phone: 800.289.3557

Please note the financial institution MUST be based in the US. In order to avoid a transfer fee, you must notify the financial institution that you wish to make an ACH electronic payment transfer.

Bank transfer to Wells Fargo Wire Transfer: ABA#: 121000248 Acct: 4122636046 International Wire Transfer: Swift Code: WFBIUS6S Acct: 4122636046

* $50 processing fee MUST be included with transfer.

CREDIT CARD COMPANY CHECK

Make check payable to: Edlen Electrical. All foreign checks must be drawn on U.S. Banks only. Check must be received before the deadline date and you must include a credit card as a guarantee. Please reference the Event # listed above on your remittance.

For your convenience, we will use this authorization to charge any remaining balances on your account prior to event closing. A copy of final charges will be sent to the email address provided in the payment information section.

VISA MASTERCARD AMEX DISCOVER

CHECK AND CREDIT CARD INFORMATION COMPANY NAME:

CHECK #:

CREDIT CARD NUMBER: EXP DATE:

CARD HOLDER SIGN: PRINT NAME:

EMAIL: THIRD PARTY PAYMENT? YES or NO

CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE ADDRESS: CITY: ST: ZIP:

METHOD OF PAYMENT


EXHIBITOR: BTH #

EVENT: CEDIA 2018






ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for Entire Event

120 VOLT

QTY Show

Hours Only

QTY 24hrs/day

Double rate

ADVANCE PAYMENT

PRICE

REGULAR PAYMENT

PRICE

TOTAL COST

500 WATTS (5 AMPS) 145.00 218.00

1000 WATTS (10 AMPS) 256.00 384.00

1500 WATTS (15 AMPS) 310.00 465.00

2000 WATTS (20 AMPS) 328.00 492.00

208 VOLT SINGLE PHASE

20 AMPS 634.00 951.00

30 AMPS 738.00 1107.00

60 AMPS 976.00 1464.00

208 VOLT THREE PHASE

20 AMPS 928.00 1392.00

30 AMPS 966.00 1449.00 60 AMPS 1279.00 1919.00

100 AMPS 1684.00 2562.00

200 AMPS 2483.00 3725.00

400 AMPS 3173.00 4760.00

TRANSFORMER(S) Boost 208 Volt to 230 Volt

Transformer (20 amp minimum charge) Total Amps: ___________ x 5.00 =

Please call for information on any services you require that are not listed here.

480V CONNECTIONS Approximately 480V A.C. 60 Cycle - Prices are for Entire Event

480 VOLT THREE PHASE

20 AMPS 1504.00 2256.00

30 AMPS 1843.00 2765.00

60 AMPS 2161.00 3242.00

100 AMPS 3135.00 4703.00

120V RENTAL MATERIAL (Must Pick up Items at Onsite Exhibitor Service Center)

15’ EXTENSION CORD 25.00

POWER STRIP 25.00

ELECTRICAL ORDER

120/208/480V.V1.SD.08.17PG3

E M

TRANSFER TOTAL TO BOX #2 ON METHOD OF PAYMENT FORM TOTAL

PRINT NAME:

PHONE: EMAIL:

ORDER INSTRUCTIONS

INLINE AND PENINSULA DELIVERY The cost of 120-Volt outlets includes delivery to one location at the rear of inline or peninsula booths. If you require the outlet(s) to be distributed to any other location(s), material and labor charges apply. There is a minimum charge of (1) hour for installation and (1/2) hour for removal. Complete and return the Electrical Distribution Form along with a floor plan layout of your booth space indicating outlet location(s).

ISLAND BOOTH DELIVERY ONE LOCATION

Island booths that only need power delivered to one location incur (1) hour labor charge for installation & removal. Return a floor plan layout of your booth space indicating the outlet location with measurements and orientation.

ISLAND BOOTH DELIVERY MULTIPLE LOCATIONS

Island booths that require power to be delivered to multiple locations within their booth space incur a minimum (1) hour labor charge for installation. The removal of this work will be charged a minimum (1/2) hour or (1/2) the total time of installation. Material charges will apply. Return a floor plan layout of your booth space indicating a main distribution point and all outlet locations with measurements and orientation. If a main distribution point is not provided, Edlen will deliver to the most convenient location.

208/480V POWER DELIVERY AND CONNECTIONS

Edlen electricians must make all high voltage connections and disconnections on a time and material basis. Complete the Electrical Booth Work Form to schedule your estimated connection time and labor. Return form with your order.

MOTOR POWER Order electrical services for motor power required on this form. If unsure of the electrical services required call for a quote.

24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing, show days only. If you require power at any other time order 24 hour power at double the outlet rate.

CANCELLATIONS Credits will not be issued for services delivered and not used. See #13, 19 & 20 on back of form for additional details.

TERMS & CONDITIONS I agree in placing this order that I have accepted Edlen’s payment policy and the terms and conditions of the contract.


EXHIBITOR: BTH #

EVENT: CEDIA 2018





TERMS & CONDITIONS 1. Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the deadline date on the front of

this form for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate.

2. In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount. Exhibitors will be notified by email or fax of any such corrections.

3. Outlet rates listed include bringing services to one location at the rear of inline and peninsula booths. 4. Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets, to other than the standard locations within the booth space.

Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred.

5. A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.

6. Island Booths - Booths that require power to be delivered to multiple locations within their booth space incur a minimum (1) hour labor charge for installation. The removal of this work will be charged a minimum (1/2) hour or (1/2) the total time of installation. Material charges will apply. Return a floor plan layout of your booth space indicating a main distribution point and all outlet locations with measurements and orientation. If a main distribution point is not provided, Edlen will deliver to the most convenient location.

7. There is a total (1) hour or (1/2) hour installation and (1/2) hour removal charge for Island Booths that require delivery to one location. 8. Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A minimum charge of (1/2)

hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the total time of installation, plus material. 9. For a dedicated outlet, order a 20 amp outlet. 10. In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply. Please contact our local office

to discuss any additional charges. 11. Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed. 12. Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitor booth

space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed only by Edlen employees. 13. Any extension cords or power strips ordered on the front of this form should be picked up at the Exhibitor Service Center. Credit will not be not issued for unused items. 14. Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been

ordered through Edlen. 15. All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical devices and connections to

ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes.

16. All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation.

17. All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, non-current carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.

18. Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is not received. 19. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by Edlen within 14 calendar

days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless specifically requested in writing. 20. Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event. 21. Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company failure, permanent power

distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor. 22. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay Edlen

its attorney fees or applicable agency fees. 23. A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all

returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes. 24. By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.

COMMONLY ASKED QUESTIONS - WHERE WILL MY OUTLET BE LOCATED? Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.

EXAMPLE-CEILING POWER EXAMPLE-FLOOR POWER ISLAND BOOTHS

Aisle # ____

Aisle # ____

Aisle # ____

Aisl

e #

____

A scaled floor plan must accompany your order with main distribution

point, add’l outlet locations &

booth orientation. (IN-LINE BTHS) (PENINSULA)

X X

100 102

201 203

104

(BACK TO BACK PENINSULAS)

302

308

X

X

Aisle # 500

Aisle # 900

4 ft

4 ft

Aisle # 600

12 ft

6 ft

5 ft 4 ft X 5A

MAIN DISTRIBUTION POINT

5A

5A

Aisle # 500

Aisle # 900

4 ft

4 ft

Aisle # 600

12 ft

6 ft

5 ft 4 ft

X 5A

MAIN DROP

5A

5A

FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEBSITE @ WWW.EDLEN.COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM

T&CELEC.V1.SD.08.17PG 4


EXHIBITOR: BTH #

EVENT: CEDIA 2018





ELECTRICAL LABOR INSTRUCTIONS

LABOR ORDERING INSTRUCTIONS Step 1 Review Jurisdiction Information Below

The work outlined under Electrical Jurisdiction below must be performed by Edlen Electricians and cannot be performed by any other union or I&D House. Determine the type of work required in your booth space and complete the corresponding labor forms. The Power Delivery section indicates if power typically comes from the ceiling or the floor which may impact your booth layout.

Step 2 Complete the Appropriate Form

There are 2 different forms utilized to schedule labor in your booth space. This allows exhibitors to pre-pay the estimated labor cost. This is only an estimate. Final labor and/or lift cost may be greater or less depending on time required and minimum labor charges.

A. Electrical Distribution This form is used for the distribution of power on the floor in your booth space. This form should be completed for all island booths. Inline and peninsula booths need to provide this information only if power is required at any other location than the rear of the booth space.

B. Electrical Booth Work This form is used to estimate electrical labor required in the construction of your booth.

Step 3 Return the following forms to Edlen

Electrical Order, Method of Payment, applicable Labor Forms and Electrical Layout.

LABORJUR.BW.V1.SD.08.17_PG 5

POWER DELIVERY

Power is typically delivered from the floor in this facility and is brought to one main distribution point. From this point it is distributed to all other locations in the booth space. Depending on the total power requirements an electrical panel may be placed at the main distribution point. Electrical panels utilize a minimum of 1’x1’6” floor space. Please call if you have any concerns.

ELECTRICAL JURISDICTION WORK REQUIRING EDLEN ELECTRICIANS 1. Delivery of main power line to Island Booths only 4. Hardwiring of any electrical apparatus

2. Electrical distribution under carpet or overhead 5. Installation of lighting hung from ceiling

3. Connection of all high voltage services 6. Assembly & installation of lighting hung from truss


EXHIBITOR: BTH #

EVENT: CEDIA 2018





DISTRIBUTION.V1.SD.08.17_PG 6

ELECTRICAL DISTRIBUTION UNDER CARPET

ALL Island booths MUST provide the information below. Inline and peninsula booths need to provide this information ONLY if power is required at any location other than the rear of the booth space. This information allows Edlen the opportunity to expedite move-in by having your power distribution complete prior to your scheduled move-in time. Complete all of the fields below including the “Labor Estimate” Section. Edlen will make every attempt to complete the work prior to your arrival, but it can not be guaranteed.

1. Provide an Electrical Layout Form:

A. The electrical layout must indicate each power outlet and its location with exact measurements.

B. The electrical layout must reflect booth orientation. Use surrounding booth or aisle numbers.

C. Identify a main distribution point. Power is delivered to that point and then distributed to other locations. Inline or peninsula booths do not need to provide a main distribution point. Power will be located at the rear of the booth.

D. If power is only required in one location in Island booths, indicate that location with measurements on your electrical layout.

2. What date will you begin building your booth?

A. Date:_______________________ Time: ________________________

3. Will you be utilizing any specialty floor covering other than carpet, such as vinyl or wood?

A. Describe flooring:_____________________________________________________________________________

B. Estimated date and time flooring installation will begin. Date:_______________________ Time:______________

4. Show site supervisor:

Name _________________________________________________ Cell # ____________________________________

Email _________________________________________________ Company _________________________________

5. The exhibitor acknowledges there is a minimum 1 hour labor charge for the distribution of services and 1/2 hour for the removal of services. Island booths that only require power delivered to one location incur a 1 hour installation and removal charge.

6. In the event a lift is required to deliver power from the ceiling, or if the exhibitor requests power be delivered from above when it’s available on the floor, lift charges will apply for installation and removal. There is a minimum 1 hour installation and 1 hour removal cost for both lift and labor. For safety reasons lifts require a 2 man crew.

ELECTRICAL DISTRIBUTION

AUTHORIZATION DATE: PRINT NAME:

LABOR RATES AND HOURS

Labor Minimums

Enter a minimum of 1 hour for installation and 1/2 hour for removal. For installation labor greater than 1 hour, dismantle is 1/2 the total installation time.

Straight Time Monday - Friday, 8:00 AM - 4:30 PM, except Holidays.

Overtime Monday - Friday 4:30 PM - 8:00 AM, all day Saturday, Sunday & Holidays.

ESTIMATED TOTAL TRANSFER ESTIMATED TOTAL TO BOX #3 ON METHOD OF PAYMENT FORM

DISTRIBUTION LABOR ESTIMATE MAN HRS RATE TOTAL

ST $130.00

OT $260.00

LIFT RENTAL HOURS RATE TOTAL

$250.00


EXHIBITOR: BTH #

EVENT: CEDIA 2018





ELECTRICAL BOOTH WORK

BOOTH LABOR REQUIREMENTS The date and times completed below assist Edlen in scheduling electrical manpower. These times and number of men are not guaranteed. Otherwise, all requests are performed on a first come first serve basis. A representative must come to Edlen’s service desk prior to each individual labor request time in order to confirm the booth is ready for labor. If labor is dispatched at the requested time and no “exhibitor supervision” is available, a minimum 1/2 hour labor charge per electrician applies. Hardwiring of any Device or Apparatus (Any electrical device that does not come with a plug attached) Day Date Time # Elec Hrs. Each Total

Connection of High Voltage Services (208V - 480V) Day Date Time # Elec Hrs. Each Total

Installation of Booth Lighting Day Date Time # Elec Hrs. Each Total

OVERHEAD LIGHTING / OVERHEAD SIGNS / LIGHTING REQUIREMENTS Assembly & Installation of Lighting Hung from Ceiling or in Booth (Complete Lighting Order Form) Overhead Lighting—Call the office for lighting crew rules, labor minimums and estimated cost.

LIFT RENTAL In the event a lift is required lift charges will apply for installation and removal. There is a minimum 1 hour installation and 1 hour removal cost for both lift and labor. For safety reasons lifts require a 2 man crew.

AUTHORIZATION DATE: PRINT NAME:

BOOTH LABOR ESTIMATE

MAN HRS RATE TOTAL

ST $130.00

OT $260.00

LIFT RENTAL HOURS RATE TOTAL

$250.00

LABOR RATES AND HOURS

Labor Minimums

Enter a minimum of 1 hour for installation and 1/2 hour for removal. For installation labor greater than 1 hour, dismantle is 1/2 the total installation time.

Straight Time Monday - Friday, 8:00 AM - 4:30 PM, except Holidays.

Overtime Monday - Friday 4:30 PM - 8:00 AM, all day Saturday, Sunday & Holidays.

ESTIMATED TOTAL TRANSFER ESTIMATED TOTAL TO BOX #3 ON THE METHOD OF PAYMENT FORM

BOOTHWORK.BW.V1.SD.08.17_PG 7


EXHIBITOR: BTH #

EVENT: CEDIA 2018





ELECTRICAL LAYOUT

Adjacent Booth or Aisle # _______________



Adja

cent

Boo

th o

r Ais

le #

___

____

____

____

POWER ORIGINATES FROM THE FLOOR AND CEILING IN THIS VENUE Power is delivered from a floor port to a “main distribution point” in island booths and then distributed from that point. Indicate this location and all other outlet locations using the legend & grid below. Inline and peninsula booths need to provide this information only if power is needed at any other location than the rear of the booth. (See T&C page 4 for examples):

OUTLET LEGEND

X = Main Distribution Point = 5amp/500 watt

= 10amp/1000 watt = 15amp/1500 watt = 20amp/2000 watt

GRID_F.V1.SD.08.17PG8

Go to the exhibitors tab at www.edlen.com for an exact grid to match your booth space.

INDICATE BOOTH TYPE Island _______

Inline _______

Peninsula _______

INDICATE SCALE & TOTAL SQ FT Example: 1 Square = 1 Foot

_____ Square = _____ Ft

Total Square Footage = _________


EXHIBITOR: BTH #

EVENT: CEDIA 2018





LIGHTING ORDER E M

OVERHEAD LIGHTING FIXTURES (Price includes power for the fixture)

* Par can lights are attached to ceiling structure of the venue. A lift is required to hang the light, as well as 2 electrician’s.

LIGHT.V1.SD.08.17_PG 9

TRACK LIGHTING (Price includes power for the fixture)

FIXTURE ADV REG + LABOR = SUBTOTAL x QTY = TOTAL 4’ TRACK WITH 2 FIXTURES 00.00 00.00 00.00 N/A __N/A__ 4’ TRACK WITH 3 FIXTURES 00.00 00.00 00.00 N/A __N/A__ 4’ TRACK WITH 4 FIXTURES 00.00 00.00 00.00 N/A __N/A__

00.00 00.00 N/A N/A ___N/A___ ADDT’L MR 16 LIGHT FIXTURES FLOOR PLAN

Send floor plan indicating light locations for overhead lights and pole lights


PRINT NAME:

PHONE: EMAIL:

FIXTURE ADV REG + LIFT/ Per Hr. + LABOR/

Per Hr. = SUBTOTAL x QTY = TOTAL

1000 WATT PAR CAN 302.00 453.00 250.00 130.00

FIXTURE ADV REG + LABOR = SUBTOTAL x QTY = TOTAL

8 FT POLE WITH 1 LIGHT 140.00 210.00 130.00

8 FT POLE WITH 2 LIGHTS 186.00 279.00 130.00

ADV REG + LABOR = SUBTOTAL x QTY = TOTAL

ARM LIGHT 130.00 195.00 130.00

Pole lights are placed along the side rail or back wall of inline booths. Pole lights cannot be placed remotely. They must be secured to side rail or booth structure.

Arm Lights must be mounted to a hard wall structure. They cannot be mounted to pipe and drape or pop-up displays.

Call to discuss HANGING options for track lighting. Track is black with MR 16 Fixtures

BOOTH LIGHTING (Price includes power for the fixture)

Rates below are a Per Fixture cost. Pricing = Light rental + Lift rental + Labor to install + remove + focus once. Must add up labor accordingly.

Call for a Quote. Composite crew required. Pricing is based on the Straight Time Labor rate. Prevailing rates will be ap-plied.

Rates below are a Per Fixture cost. Pricing = Light rental + 1 hour labor to install and remove.

Rates below are a Per Fixture cost. Pricing = Light rental + 2 hours labor to install and re-move.

Labor is based on the Straight Time Labor rate. Prevailing rates will be applied.

Labor is based on the Straight Time Labor rate. Prevailing rates will be applied.


EXHIBITOR: BTH #

EVENT: CEDIA 2018





PLUMBING ORDER

IMPORTANT NOTES ADDITIONAL CONNECTIONS

If you have more than one machine or multiple connections on a machine, you must order an additional connection for each machine or connection within 20 feet of the outlet ordered. Otherwise you must order another outlet.

AIR LINE RESPONSIBILITIES

Edlen is not responsible for moisture, oil, or water in air lines, loss of flow, or increase in pressure in line to equipment. Exhibitor should supply their own filters, driers, or other equipment as needed. No compressors are permitted other than those supplied by Edlen unless they are a fixed part of your machine.

WATER PRESSURE

Pressure may vary. No guarantee can be made to minimum or maximum pressures. If pressure is critical, the Exhibitor should arrange to have a pressure regulator valve or pump installed. Edlen is not responsible for sediment, color or taste of water.

LABOR NOTES OUTLET DELIVERY

There is a minimum labor charge of 1 hour to deliver and 1/2 hour to remove each air, water, and drain outlet. Outlets are delivered to the rear of inline and peninsula booths, and to one location in island booths. If a lift is required to drop the outlets from the ceiling, a 1 hour lift charge for installation and 1 hour for removal will apply.

OUTLET DISTRIBUTION

Once outlets have been delivered, the ramping and/or distribution of services on the floor will be done on a time and material basis. A minimum 1 hour labor charge for installation and 1/2 hour for removal will apply.

OUTLET CONNECTIONS

Connection to exhibitor equipment is included in the cost of the service. Special equipment requiring company engineering or technicians for assembly, servicing, preparatory work and operation may be executed without Edlen plumbers.

TERMS & CONDITIONS

I agree in placing this order that I have accepted Edlen’s payment policy and the terms and conditions of contract.


UTILITY SERVICES ADVANCE REGULAR TOTAL

COMPRESSED AIR: 90-100 LBS. PSI

Air Outlet (call for a quote for 24-hour Air) 523.00 784.00

Additional Connections within 20’ of Outlet 336.00 504.00

CFM REQUIREMENTS Must order CFM with air services. Refer to # 9 on Plumbing Terms, Conditions & Regulations.

CFM (There is a 5 CFM minimum charge per outlet/connection) Total CFM =

Total CFM _________ x ADVANCE Rate 11.00 =

Total CFM _________ x REGULAR Rate 16.00 =

WATER LINES (Edlen is not responsible for sediment or the color or taste of water.) Water Outlet 523.00 784.00


# of connections required: _______ Size of connection: _______

PSI required: ___________ GPM Required: ____________

DRAIN LINES (If waste water contains hazardous materials, chemicals, or metals, Edlen cannot drain it.) Drain Outlet 523.00 784.00


Number of connections required: _______ Size of connection required: ________

FILL & DRAIN LABOR (Edlen is not responsible for sediment or the color of water) 1 – 50 Gallons 195.00 293.00

51 – 200 Gallons 520.00 780.00

201 – 500 Gallons 650.00 975.00

Each additional 100 Gallons up to 1,000 Gallons 65.00 98.00

LABOR

Labor is required for all air, water, & drain lines, as well as distribution of services in your booth space or overhead. Complete the Plumbing Distribution form and include it with your order. GAS & MISCELLANEOUS REQUIREMENTS (Call for a Quote)

PLUMBING.V1.SD.08.17_PG 10

E M


PRINT NAME:

PHONE: EMAIL:


EXHIBITOR: BTH #

EVENT: CEDIA 2018





PLUMBING JURISDICTION The work described below falls within the jurisdiction of Edlen Plumbers and cannot be performed by any other union, I&D house or exhibitor. Contact our office for clarification regarding scope of work.

• Delivery of Air, Water and Fill & Drain lines • Installation of lines delivered from overhead

• Distribution of Air, Water & Drain lines under carpet

2. DISTRIBUTION OF SERVICES IN BOOTH SPACE A. Island Booths need to provide the following information:

1. The plumbing layout must indicate each outlet and its location with exact measurements.

2. Each location should indicate the type of service. All air locations must include CFM requirements.

3. The plumbing layout must reflect booth orientation. Use surrounding booth or aisle numbers.

4. Identify a main distribution point. Services are delivered to that point and then distributed to other locations.

B. Inline or Peninsula booths must provide the same information with the exception of the main distribution point. The main distribution point will be located at the rear of the booth space.

C. Date you will begin building your booth: _______________________________________ Estimated time: ____________________

D. Will you be utilizing any specialty floor covering other than carpet, such as vinyl or wood?

1. Describe flooring: _______________________________________________________________________________________

E. What time do you estimate needing the physical connection to your equipment? Date: ________________ Time: ______________

F. Show site supervisor: _______________________________________________Company:________________________________ Cell #: _______________________________ Email:______________________________________________________________

G. This information allows Edlen the opportunity to expedite move-in by having your plumbing distribution complete prior to your scheduled move-in time. Complete the “Labor Estimate” Section below. Edlen will make every attempt to complete the work prior to your arrival.

PLUMBING DISTRIBUTION

PLUMBINGLABOR.V1.SD.08.17_PG 11

1. REVIEW EACH SECTION AND COMPLETE LABOR ESTIMATE A. Outlet Delivery & Removal There is a minimum 1 hour labor charge for the delivery and 1/2 hour for the removal of each air, water and drain service. If a lift is

required to drop services from overhead, a minimum 1 hour for installation and 1 hour for removal will apply.

B. Outlet Distribution Throughout Booth Space Air, Water and Drain lines are brought to one location at the rear of inline, peninsula and island booths. If you require the

distribution of services to any other location within the booth space, there is a minimum 1 hour labor charge for distribution and 1/2 hour for removal, or 1/2 the total time of installation, whichever is greater.

C. Outlet Connections

Connection to exhibitor equipment is included in the cost of the service.

LABOR ESTIMATE MAN HOURS RATE TOTAL

ST 130.00

OT $260.00

ESTIMATED TOTAL

TRANSFER ESTIMATED TOTAL TO BOX #3 ON THE METHOD OF PAYMENT FORM

WORK RATE SCHEDULE

ST Monday - Friday, 8:00 AM - 4:30 PM, except Holidays.

OT Monday - Friday 4:30 PM - 8:00 AM & all day Saturday, Sunday and Holidays.

AUTHORIZATION

PRINT NAME:

DATE:


EXHIBITOR: BTH #

EVENT: CEDIA 2018





PLUMBING LAYOUT




Adja

cent

Boo

th o

r Ais

le #

___

____

____

____

PLUMBING SERVICES ORIGINATE FROM THE FLOOR IN THIS VENUE Air, water & drain services are delivered from a floor port to a “main distribution point” in island booths and then distributed from that point. Indicate this location and all other outlet locations using the legend & grid below. Inline and peninsula booths need to provide this information only if these services are needed at any other location than the rear of the booth. (See T&C page 4 for examples):

OUTLET LEGEND

X = Main Distribution Point

W = Water A = Air

D = Drain AC = Addt’l connection

PLUMBGRID.V1.SD.08.17_PG 12

Go to the exhibitors tab at www.edlen.com for an exact grid to match your booth space.

INDICATE BOOTH TYPE Island _______

Inline _______

Peninsula _______

INDICATE SCALE & TOTAL SQ FT Example: 1 Square = 1 Foot

_____ Square = _____ Ft

Total Square Footage = _________


EXHIBITOR: BTH #

EVENT: CEDIA 2018





PLUMBING TERMS, CONDITIONS & REGULATIONS

1. Order (with payment) must be received a minimum of 21 days prior to the scheduled event opening for advanced payment rates. Orders received without payment will not guarantee advance rates. Orders received less than 21 days prior to scheduled event opening will be charged the regular rate.

2. In the event that totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections. Exhibitors will be notified by email or fax of any corrections made. This includes adding the required minimum CFM charges when applicable and labor charges.

3. All outlets will be installed on the floor at the back wall of inline and peninsula booths. All services ordered for island booths will be dropped to one location in the booth. Edlen will make every attempt to deliver these services to a location convenient to the exhibitor.

4. Distribution of services throughout the booth space, whether under the carpet, above the carpet or overhead is done on a time and material basis. Lift charges may also apply for overhead distribution.

5. Labor charges apply when an exhibitor requires services to be dropped from overhead when services originate on the floor or columns.

6. The CFM requirements (Cubic Feet per Minute) determine the volume of air required to properly operate exhibitors equipment. CFM is a labor charge for sizing and installation of the service infrastructure.

7. In some instances a pump is required to drain services out of an exhibitor’s booth. When this occurs, time & material charges apply. Exhibitors are encouraged to contact Edlen to discuss any potential additional costs.

8. Connection to exhibitor equipment is included in the cost of the service. Special equipment requiring company engineering or technicians for assembly, servicing, preparatory work and operation may be executed without Edlen plumbers.

9. Service outlet size is determined by the volume required. Air line size is dictated by the CFM requirements and air line terminations vary.

10. Compressed Air is supplied during show hours only. If compressed air is required for non-show hours call for a quote.

11. Wall, column and permanent building utility outlets are not part of booth space and are not to be used by exhibitors.

12. Unless otherwise directed, Edlen personnel are authorized to cut floor coverings to permit installing service(s) ordered.

13. Pressure for Water Services may vary. No guarantee can be made of minimum or maximum pressure. If pressure is critical, the exhibitor should arrange to have a pressure regulator valve installed.

14. Natural Gas “when available” is not regulated by Edlen and is at the facility pressure. Call for price quote when available.

15. Gas & Cylinders “when available” 1025 - 1030 BTU per cubic foot at 7’ water column pressure. Credit will not be provided on unused cylinders.

16. All equipment using water must have inlet and outlet properly tagged.

17. All equipment must comply with state and local codes.

18. Edlen will not be responsible for moisture or water in air lines. Exhibitors should supply their own filter or other equipment to handle moisture or water.

19. For gas cylinders or any other special requirements call Edlen for a quote at the number on the front of the form. Delivery charges will apply to any specialty equipment delivered and removed from the exhibitor booths.

20. Edlen must have 30 days notice in order to supply special regulators, strainers, traps, etc..

21. Claims will not be considered or adjustments made unless filed by the exhibitor in writing prior to close of the event; no exceptions.

22. Credit will not be given for outlets installed or connections made and not used.

23. Payment in full for all plumbing services provided must be made in full prior to close of the event.

24. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, exhibitor will pay Edlen its attorney fees or applicable agency fees.

25. A service charge of $25.00 will be assessed for all returned checks or declined credit cards.

26. A service charge of 1.5% per month on any unpaid balances will be made starting 10 days after date of invoice.

POWER TO OPERATE ANY PLUMBING APPARATUS IS NOT INCLUDED. ALL ELECTRICAL REQUIREMENTS MUST BE ORDERED ON THE ELECTRICAL FORM.

For further information please visit our web site at www.edlen.com or call the number on the Plumbing Order form

T&CPLU.V1.SD.08.17_PG 13

011018

exhibitor cleaninginformation

SSHHOWW & CONTAACTT INFFOORMATIOON

Orders processed online at: https://boothcleaning.sdccc.org

Phone: 619.525.5468 | Email: [email protected]

Show: Discount Deadline:

PPRRICEE LISTThe San Diego Convention Center Corporation (SDCCC) is the exclusive cleaning contractor. Exhibitor Appointed Contractors (EAC’s) are not permitted to provide this service. Discount available for services ordered fourteen

Due to material and labor costs, orders cancelled before move-in will be charged 50% of original price. Similarly,orders cancelled after move-in will be charged 100%.

Description Discount Price Regular Price

Vacuum Per Day (per sq. ft. per day) $0.4 $0.66

Porter Service Labor: Continuous labor presence in booth charged at an hourly rate. The minimum chargefor labor is four (4) hours per worker per day. Labor thereafter is charged in half (1/2) hour increments.

Continuous labor $52.00 $74.88

Porter Service:hours only), vacuuming not included. All exhibitors that have ordered booth catering are required to order porter service. Calculated by total booth size.

0-500 sq. ft. booth size $110.00 $144.00

501-1500 sq. ft. booth size $121.00 $174.00

1501-3000 sq. ft. booth size $145.00 $209.00

CEDIA/ELECT DESIGN AUGUST 12th 2018

CEDIA Event Dates: September 6th - 8th, 2018

Order 14 days prior to the 1st day of the event move-in for incentive rate. Incentive deadline for the above event is August 12th, 2018.

Questions? Contact us at (888) 446•6911 or [email protected].

Smart City is the exclusive telecommunications and television service provider for the San Diego Convention Center.

Hardwired Internet

Service

Shared or Dedicated Bandwidth Services

Wireless Internet Service

Custom Hot Spot

On-Site / On-Demand Services

Telephone Service

Single-Line

Multi-Line

Conference Telephone Services

To review and order our services visit https://orders.smartcitynetworks.com

Television Service

HD Service


Exhibiting Company: Booth #:

Onsite Contact: Onsite Cell:

Delivery Date: Pickup Date: Time Frame:

Ordered By:

Credit Card: Expiration Date: Security Code:

Billing Address: City: State:

Audio Visual Equipment Computer Technology

Kiosks & Charging Stations

Copiers & Printers

8.0%

Show Name:

$0

$0

For specific details regarding your rental order, please refer to our Terms & Conditions.

ORDER TODAY!

$170

$995

$675

$1,195

$1,090

$795

$920

$580

$545

$425

$285

$0

$0

$0

$0

$0

$205

$105

$225

$120

$425

$325

$295

$250

27" iMAC i5 QC 8/1TB

$0

$0

$0

$1,890

Dell 7040 SFF i7 (Desktop)

HP Touch Smart 23" Quad Core i7 (Desktop)

WE'RE PROUD TO SERVE AS YOUR OFFICIAL TECHNOLOGY PROVIDER

$0

90" LED Display with Speakers*

80" LED Display with Speakers*

$0$1,895

TotalShow Price Qty Show Price Qty Total

Zip:

Larg

e LE

D D

isp

lays

21.5” iMAC i5 QC 16/1TB

$1,389

Dell E6520 i7 (Laptop)

$0

$0

$0

$0

Tou

ch S

cree

ns

Mo

nit

ors

55" LED Touch Screen*





27" LCD Widescreen Display*

65” LED Display with Speakers*






24” LCD Widescreen Display*

20" LCD Display (4:3)*

19” LCD Display (4:3)*

Booth Sound System (2) MM Meyers Speakers

w/Stands, Mixer & Wireless Mic

$155

$175

$595

$195

$625

$14,500

5000 Lumen Projector

8' x 8' Tripod Projection Screen

7.5' x 10' FastFold Screen w/Dress Kit

Meyer Self‐Powered Mini Speaker

$1,100

Mifi Hotspot Device Activation Fee Included

$85

Wall Bracket For SmartSource Displays

between 19“ and 24”

72” Single Post Floor Stand For SmartSource

Displays from 19" and 24”

72” Dual Post Floor Stand For SmartSource

Displays of 32” and larger

$90

$35

$25

$710

$150

$30

$35

$85

iPad Pro 128GB

iPad 5 Air WiFi 16GB

15.4" MacBook Pro i7 QuadCore (8GB, 750GB)

Mac Mini i5 (4GB, 500GB)

27" IMAC i7 QC 16/1TB

21.5" iMAC i7 QC 16/1TB

HP Probook 650 (Laptop) $190

$145

$165

$235

Show Price Qty Total

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$25

$0

$0

$0

$0

$0

Damage & Loss Waiver 10.5%

Accessory Shelf for Dual Post Stand

NEC 46" LCD Video Wall Panel*

NEC 55" LCD Video Wall Panel*

2X2 46" LCD Video Wall**




$6,525

$9,100

$4,125

$1,450

$300

Call For Pricing

$1,295

CEDIA Show Dates:

For Fast and Easy Ordering, Order Online, or Submit this Completed Form to [email protected]

$175

$0.00

Grand Total $175.00

$0

$0

JBL Pro 10" Powered Speaker Includes Stand

Wireless Mic Kit (1) Lav, (1) HH, (1) Receiver

$0

$210

$0

$0

$0

Spandex Wrap for Dual Post Stand

*Includes Wall Mount and Table Top Stand, **Includes Floor Stand or Wall Mount

LED Tiles

PC

s/La

pto

ps

Ap

ple P

rod

uct

s

OTHER ITEMS AVAILABLE UPON REQUEST

$0

$695$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

LASTR Tax of

Pro

du

cts

Bra

nd

ing

Branding options are available for all Kiosks and Charging Stations. Call for more details.

Prices vary per unit.

$320

$0

Off

ice

Too

ls

HP Black & White Laser Printer

HP Color Laser Printer

HP Black & White Copier

HP Color Copier

Show Price Qty

Equipment Subtotal

Delivery, Set‐up, and Pick‐up28% or Minimum Charge of $175

$0

$0

$685

$210

To decline waiver, type No in the orange box.

$695

$0

Total

$995

$795

Lilitab Floor iPad Stand (stand only)

Classic Charging Station (Includes Branding)

Lockable Charging Station

Hightop Table Charging Station

21.5” Podium Kiosk

Vid

eo W

alls

Pro

ject

ion

Sou

nd

Dis

pla

y St

and

s & A

cces

sori

es

September 6‐8, 2018 Show Code: CEDI0718

Email Address: Phone #:

Time Frame:

$0.00

27" Thunderbolt Display $215 $0

For assistance with your order, and for questions about other technology

solutions, please contact Roger Campbell at (480) 829‐6336, or via email at

[email protected]

$0

Customer is responsible for the coordination of required union labor and drayage, along with any associated fees.

CEDIASan Diego, CA

September 6‐8, 2018

The Trusted Experts in Technology Solutions for Businesses and Events (800) 955‐5171 | www.smartsourcerentals.com

https://www.smartsourceshows.com/?ver=pcav&sc=CEDI0918

Subject to change.

RENTAL AGREEMENT TERMS AND CONDITIONS

The Trusted Experts in Technology Solutions for Businesses and Events (800) 955‐5171 | www.smartsourcerentals.com

you must set your BlueTooth andLocation Services to .

http://eventbit.experient-inc.com/exhibitors/

Terms and Conditions:

•

•

____________________________________________ ____________________________________________________

___ ____________________________________

_________________________________________________ ___________________________________________________

_________________________________________________________ ________________

______________________________ _____________________________________________________

(at right).

*

Michelle Willever P: 888.266.6802 E: [email protected] is against Experient’s security policy

to accept credit card information via email.

Exhibitor Name: ___________________________________ Booth Representative: ______________________________

Firm, Billing Name: _________________________________ Purchase Order or Reference Number: ________________

Booth Number: ____________________________________ Credit Card #: ____________________________________

Billing Address: ____________________________________ Expiration Date: __________________ (CVV #)__________

City :__________________State: ________ Zip: _________ Name of Credit Card Holder as shown on card

Show Decorator: ____________________________________________________

Phone: ______________________ Fax: ________________ Authorized Signature: __________________________________

Cell: _____________________________________________ Email Address: _______________________________________ HOW TO ORDER: Email order to [email protected]/ Mail hard copy to: P.O. Box 538, Rex, GA 30273 or

121 Pine Dr., Stockbridge, Ga 30281 / or Fax to (770) 474-4676 Questions? Please email [email protected] or call (770) 507-6777

* PRICES IN BOLD PRINT ARE DISCOUNT PRICES FOR ORDERS RECEIVED 2 WEEKS PRIOR TO EXHIBITOR MOVE-IN

TLC Designers can provide the following:

Water Features Fountains Ponds Water falls Swamps Garden Areas

Tropical : (beach scenes;

rain forests) Seasonal:

(Spring, Fall, Holiday) Formal :

(serenity garden, English garden)

Border Areas:

Hedges (control flow) Lawn or Golf (promotional)

Trees (privacy)

Special services are Available for hospitality Suites, award banquets, And VIP room deliveries.

SSee next page for

green plants.

(770) 507-6777 FAX (770) [email protected] www.tlc-florist.com

N•A•T•I•O•N•A•L convention • plant • services

FROM SIMPLE AND ELEGANT TO WILD AND COLORFUL! LET A TLC DESIGNER CREATE THE PERFECT LOOK JUST FOR YOU!

If you would like to specify color, size, type flowers, please do so below—prices start at $70.00. Qty ____ tropical flowers—Price $ __________ each

Qty ____ Spring flowers—Price $ ___________ each

Color ____________________________________________

Width _________________ Height ___________________

Additional Request: ________________________________

Don’t know what you want? Just want a splash of color? Let TLC designers choose your fresh seasonal flowers!

Qty ____ TLC pick my colors, size, type flowers $60.00 ea

Visit www.tlc-florist.com for additional sample pictures. For free design assistance, please call 770-507-6777 or

email [email protected] with any questions.

COLORFUL POTS OF VIBRANT FLOWERS!

Mums—12”-18”H

$20.00/$30.00 each

Qty ____

White ____

Yellow ____

Lavender ____

Azaleas—12”H

$35.00/$45.00 each Qty ____

White ____

Pink ____

Red ____

Bromeliads—12”-18”H

$35.00/$45.00 each Qty ____

Purple ____ Red ____

Yellow ____ Orange ____

CEDIA 2018 September 6—8, 2018


For Top-dressing with fern & azalea __ white, __ pink, __ red

For Top-dressing with fern & mum __white, __yellow, __lavender 4’ @ $125/$155 each, Qty ___

5’ @ $135/$170 each, Qty ___

6 ’@ $145/$185 each, Qty ___

3’ Green Plants

Ferns Ivy Pothos

Ferns

$35.00/$45.00 each Qty ____

Ivy—10”H x 10”W

$35.00/$45.00 each Qty ____

Pothos—12”H x 12”W

$35.00/$45.00 each Qty ____

7’ H & Taller plants & Planters are available

Call 770-507-6777 for price/availability

Top-dressed with azalea (pictured) Also available with mum

Choose flower color for flower choice.

Planters are 2 1/2’ long.

Seasonal Flowering Plants Call for Price & Availability

Gerbera

Hyacinth

Order Cost Summary Subtotal _________

10% Del Fee _________

Total _________

Rental price includes: Decorative container, top dressing, professional maintenance, installation and pick up. There is a one-time $10.00 charge for daily floral delivery. ALL ORDERS MUST BE PAID – IN – FULL PRIOR TO SHOW CLOSING. We accept cash, company check, VISA, MASTERCARD, AMERICAN EXPRESS. Adjustments cannot be made after the close of the show. All rental items remain property of TLC Atlanta Convention Plant Services, Inc. There is a restocking fee for orders cancelled less than 2 weeks prior to show opening. Orders placed after the open of an event may be subject to a delivery fee.

Prices subject to change 2 weeks prior to move in.

Select Container (Included in rental cost)

___Black ___White ___Wicker

Chrome, Brass, Terra Cotta, & Other Containers are available. Please call 770-507-6777 for pricing.

Kalanchoe

Caladium

770) 507-6777 [email protected] www.tlc-florist.com

$39.95/$48.00 each Qty ____

4’ @ $49.95/$64 each Qty ___

5’ @ $59.95/$80 each Qty ___

6’ @ $69.95/$96 each Qty ___

Standard 4’ to 6’ Green Plants

Tulip

Exhibitor Information Full Payment is due on the estimated total cost of service MUST be received PRIOR to acceptance of order. Payments will be accepted in the form of: Credit Card, check or money order

Email Completed Orders to: (Preferred) Mail Checks to:[email protected] Staff Pro Inc.Fax Completed Orders to: 15272 Jason Circle(714) 230-7201 Huntington Beach, CA 92649On-Site Contact: Steve Fullmer (714) 793-7972 Please enclose a copy of the booth order form to allow accounting

department to properly allocate the payment.

Complete/update your company information below. Please type or print clearly

COMPANY NAME COMPANY CONTACT FOR BILLING PURPOSES

STREET ADDRESS CITY

PHONE FAX WEB EMAILPO#:

Please list below any additional onsite contacts and phone numbers: (Not Required)

NAME/PHONE NAME/PHONE NAME/PHONE

DEPOSITS AND PAYMENTS We understand this Booth Coverage order becomes a binding contract when accepted by Staff Pro Inc. We agree to abide by the attached Term and Conditions detailed on the 2nd page of this contract.

VISA MC AMEX

Credit Card Number :

Exp. Date:

Authorized Signature:

(Print name as it appears on card)

State Zip

If this authorization is for a deposit, would you like Staff Pro to charge the balance due at the end of the event?

Yes No, Please bill me per contract terms

RATES

BOOTH OFFICER: $28.50 per hour; applied to all orders received 15 days prior to the first Move In day or earlier BOOTH OFFICER: $32.50 per hour; applied to all orders received 14 days OR FEWER PRIOR to the first Move In day.BOOTH OFFICER: $35.00 per hour, applied to all orders received on or after the start of the first Move In day and On-SiteARMED/POLICE OFFICER: Call for Rate: applied to all orders received at least 10 days prior to the event

NO ON-SITE ORDERS FOR ARMED OR POLICE OFFICERS.

Hours Requested: Please indicate what time you would like to have officer arrive at the booth. NOTE: All coverage will have 1/2 hour added to each post time for deployement (breifing, paperwork and arriving to location on time)

NOTE: Should officer remain until a company representative arrives onsite? Yes No

Day/Date: Post Time: Day/Date: End Time: Total Hours:






Total Hours requested:

Applied Rate:

Add 3% for Credit Card Orders

Total Due With Order:

Exhibitor Booth Security Coverage Order Form

Fax (714) 230-7201 Contact # (714) 793-7972Email: [email protected]

ALL SECTIONS MUST BE COMPLETED BELOW TO PROCESS CREDIT CARD PAYMENT

Date

City

Street Address

Title

STATE ZIP

CEDIA EXPOSan Diego Convention Center

September 6- September 8, 2018

NPILB #1443

STAFF PRO INC.15272 Jason Circle

Huntington Beach, CA 92649

STAFF PRO is pleased to offer high-quality EXHIBITOR BOOTH COVERAGE SERVICE for those exhibitors who desire booth coverage for their individual booths beyond that level which has been arranged for by Show Management. Please direct inquires and orders regarding this service to:

BOOTH # _________________

Full payment of the booth security fees must be received within 14 days of the faxed Exhibitor Booth Coverage Order Contract. If placed on a wait list your payment will be held. Any additions to the order will be billed to client via US Postal unless otherwise instructed on this contract.

All orders submitted without a deposit will not be processed and coverage will not be provided until payment is received.

Important:Exhibitor hereby irrevocably and unconditionally authorizes Staff Pro Inc to automatically charge Total Deposit upon acceptance of contract on or before services begin.

IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date written below.

STAFF PRO INC: CLIENT:

By: By:

Title: Title:

Date: Date:

BOOTH COVERAGE TIPS ON SAFEGUARDING BOOTH PROPERTY

Terms and Conditions

A. There shall be no charge to Client when oral notice is given directly to Staff Pro’s authorized representative more than forty-eight (48) hours, before the scheduled start of the event. If any event is cancelled by the Client, with less than forty-eight (48) hours notice, Client shall pay Staff Pro one-half (1/2) the amount of the estimated bill.

B. It is understood and agreed between Staff Pro and the Client, that Staff Pro is not an insurer and that the rates being paid to Staff Pro for services are for a service designed to deter certain risks of loss and such rates are not necessarily related to the value of personal or real property protected. Amounts being charged by Staff Pro are insufficient to guarantee that no loss will occur, and Staff Pro makes no such warranty, implied or otherwise, that a loss will not occur or that the service supplied will avert or prevent occurrences, losses, claims or causes of action which the services are designed to help deter or avert.

C. Client shall protect, indemnify, and hold harmless Staff Pro and its officers, agents, and employees, from and against any and all loss to property and/or personal injuries, not due to the negligence of Staff Pro, or its agents, servants, employees or personnel. Staff Pro shall only be liable for claims and damages caused by its own negligence and the negligence of its employees, servants and agents.

D. It is expressly understood and agreed that under no circumstances will Staff Pro be responsible for the theft or other loss of Client's property not directly attributable to theft by Staff Pro personnel, agents, or servants. In no event shall the liability of Staff Pro for theft by their personnel exceed the total compensation paid by Client to Staff Pro for services rendered during the day of such theft.

E. Client shall assume all risk of loss or physical damage to its plant, facility, equipment, or any other property, occurring as a result of fire, earthquake, flood or other casualty. Client waives any right of recovery against Staff Pro for any loss or damage resulting from any such risk.

G. Should the actual amount due Staff Pro for services rendered exceed the estimated amount as quoted at the bottom of this Order Form, Client agrees to remit any such excess amount to Staff Pro within fifteen (15) days of receipt of the final invoice for such services. If Client has authorized use of credit card for such charges, then Client hereby authorizes Staff Pro to additionally charge the same credit card for excess amounts, and Staff Pro will so notify client along with submission of a final invoice for the actual amounts due.

I. This Exhibitor Booth Coverage Order agreement shall in all respects be governed, interpreted, and enforced in accordance with the laws of the State of California. The venue for any actions or proceedings arising out of this Agreement shall be in Orange County, California.

H. The minimum billing time for any individual is four (4) hours per person.

DO:

1. Try to be on site when your product is being delivered to your booth. 2. Conduct a physical inventory after your product has been delivered, noting any missing or damaged items. 3. When setting up your booth, place your products within a visible vicinity.

4. After setting up your booth, conduct a visual inventory of your product and the way in which it is displayed. 5. Store any excess product or give-aways either with the decorator or in a locked cabinet. 6. Either carry VCRs, DVDs, MP3 players and laptop computers with you, or store them in a locked cabinet. 7. Utilize overnight security storage if available. 8. Cover your displays with a tarp or other non-see-through materials; it creates a mental block to any perpetrator. 9. When arriving in the morning, go directly to your booth to prevent any early personnel from free shopping in your booth. 10. During the start of move-out, please stay with your booth until you either pack it or the official decorator brings your empties and packs it.11. At the closing of the show, don't leave your booth immediately; spend some time in your booth until the floor clears. This is one of the premium times during which theft occurs. 12. Display your product in such a way that it is not accessible from outside your booth during the event. 13. If your booth contains a lot of valuables which are difficult to secure or time-consuming to setup or teardown on a daily basis,it is recommended that you hire your own security guard over night. The expense will be justified should you lose one item. 14. Blocking the entrance to your booth prior to leaving provides a mental barricade to any perpetrator. Use either caution tape or place chairs at the entrance. 15. Try to greet anyone that comes into your booth as this will send a signal that you are aware of their presence; this will discourage any perpetrators from attempting to steal. 16. Obtain proper insurance coverage for your goods, including transit to and from the show site.

DO NOT:

1. Leave your product scattered all over your booth. 2. Forget to account for your product when it is delivered to your booth. 3. Put any valuables in areas with easy access. 4. Leave immediately after event closing or move-out begins. 5. Leave electronic equipment on tables, shelves, or in other areas without securing it during non-event hours. 6. Leave your booth unattended to go shopping on the floor during event time. 7. Allow yourself to become less aware of persons approaching or leaving your booth during the event. 8. Leave purses or briefcases on tables near the entrance of the booth or in an unattended blind spot. 9. Leave any prototype product unsecured in your booth. 10. Leave your bill of lading unattended in your booth. 11. Secure any purses, briefcases, or valuables behind drapes or underneath tables. This is the first place that any perpetrator will be targeting.12. Leave your booth unattended during lunch time. Try to work out a schedule between you and your co-

workers on how to stagger your lunches.

K. Payment terms are full payment in advance, unless credit arrangements have been established. If credit is extended, any invoice that remains unpaid for a period of thirty (30) days beyond the date of the invoice will be subject to a late payment charge of 1.5% per month. Client shall be liable for all reasonable costs and fees incurred in the event Staff Pro must retain an attorney, a collection agency service, or otherwise commence legal or collections proceedings to enforce collection of any invoice.

J. Client shall pay Staff Pro time and one-half for work performed by Staff Pro on the following Holidays: Martin Luther King Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day.

F. Staff Pro will accommodate our agreed upon work order request pending your official confirmation arrival via telephone, fax, or e-mail; coupled with a return reply by Staff Pro’s sales department to validate the confirmation 14 days in advance from the event date.

L. Should a Federal or State of California mandated wage increase occur during the term of this contract Staff Pro shall increase its rates charged to the Client. The rate increase to the client will be whatever the mandated wage increase is multiplied by a factor of 1.4. This multiplier only pays the attendant burden associated with paying the employee the mandated wage increase. The rate increase does not result in additional profit for Staff Pro.

The San Diego Conven on Center Welcomes

SEPTEMBER 6th 8th

AVOID LATE ORDER FEES: Ordering Deadline Date is

Friday, August 10th, 2018 Please contact Mary Forney at 619-525-5818 or

email: [email protected]

EXCLUSIVITY

Centerplate Catering holds the exclusive contract for food and beverage at the San Diego Convention Center. NO OUTSIDE FOOD & BEVERAGE IS PERMITTED.

This includes bottled water and displays of candy. Centerplate reserves the right to assess a corkage fee for exceptions to our policies. Please review our food and bev-

erage policy stating our guidelines and contact the catering department for further information.

We look forward to assis ng you with all of

your food and beverage needs during your

event. We o er a unique blend of tradi onal

and upscale food and beverage services. Al

low us to create an extraordinary catering ex

perience in your booth!

2 0 1 806.06.2017

2

PLEASE TAKE THE TIME TO FAMILIARIZE YOURSELF WITH OUR POLICIES.

POLICIES• All food and beverage items in the Exhibit Halls must be purchased through the Food and Beverage

Department. THIS INCLUDES BOTTLED WATER.

• Exhibitor Booth Catering DOES NOT supply tables or electrical for your booth. You MUST order through your service contractor.

• All food and beverage orders require full payment in advance. We accept American Express,MasterCard, VISA or Company Check. Please make checks payable to Centerplate.

• Initial order, as well as additional services ordered on site, will be billed to the customer’s credit card.

• A 20% service charge will apply to all food, beverage and labor charges. Current state and local sales taxes apply to all food, beverage, labor charges, equipment rentals and service charges, and are subject to applicable tax laws and regulations.

• Disposable service ware is used on all food and beverage functions on the Exhibit floor.

• A $30.00++ “Trip Charge” will apply for each food and beverage delivery.

• Centerplate requires that a SDCCC Bartender dispense all alcoholic beverages.

• Menu items and prices are subject to change without notice.

• To ensure availability of menu items, we encourage you to place your order 14 days prior to your scheduled event

CANCELLATION POLICY• Full charges will be applied to cancellation of any menu items received within (72) hours, (3 business

days), prior to delivery.

STAFFINGBOOTH ATTENDANT* $30.00 PER HOURBARTENDER* $30.00 PER HOURCHEF* $75.00 PER HOURDELIVERY FEE $30.00 PER TRIP* Requires a 4 hr. minimum

EXHIBITOR BOOTH CATERING DOES NOT SUPPLY TABLES FOR YOUR BOOTH. YOU MUST ORDER THESE THROUGH YOUR SERVICE CONTRACTOR.

Please be advised that all food and beverage items in the exhibit halls must be purchased through the booth catering department –this includes bottled water.

To ensure availability of menu items, we encourage you to place your order 14 days prior to your scheduled event

A $30.00++ delivery fee will be applied to all orders.

COFFEE SERVICE

FRESHLY BREWED COFFEE* (gallon)Freshly Brewed Coffee, Decaffeinated Coffee or Hot Teas (Black and Herbal)

FRESHLY BREWED STARBUCKS COFFEE* (gallon)Freshly Brewed Starbucks Coffee, Decaffeinated Starbucks Coffee or Hot Teas (Tazo)

$65.00

$75.00

3

*Includes Cups, Creamers, Sugar, Artificial Sweeteners, Stirrers and Napkins*Price per Gallon, 3-gallon minimum required..

BEVERAGE SERVICE

ASSORTED CANNED SODA*

AQUAFINA BOTTLED SPRING WATER*

BOTTLED SPARKLING WATER*

ASSORTED BOTTLED FRUIT JUICES*

ASSORTED GATORADE* (20 oz.)

ICED TEA***

LEMONADE***

ASSORTED JUICES***Orange, Cranberry, or Grapefruit

$96.00

$96.00

$108.00

$114.00

$140.00

$45.00

$45.00

$45.00

* (24) Beverages per case, (1) Case Minimum Required*** Price per gallon, (3) Gallon Minimum Required.

A $30.00++ delivery fee will be applied to all above orders.

4

CQ INFUSED HYDRATION STATION

INFUSED SPA WATERS* (3.5 gallon)Choice of flavors: Strawberry, Lemon, Red Raspberry, Peach, Mango or Red Raspberry Pomegranate infused with seasonal Fresh Fruit

INFUSED ICED TEA* (3.5 gallon)Choice of flavors: Red Raspberry, Red Raspberry Pomegranate, Peach, Mango or Passion Fruit infused with seasonal Fresh Fruit

INFUSED LEMONADE* (3.5 gallon)Red Raspberry, Red Raspberry Pomegranate or Strawberry infused with seasonal Fresh Fruit

$185.00

$240.00

$240.00

*Delivered in a 3.5 gallon decorative infusion jar, includes disposable cups and napkins.Approximately 50 /7oz cups per containerExhibitor to provide: Table or counter

WATER DISPENSERRental price per day. Rental Begins on first day of delivery, not first day of usage.Client must have a space that has (1) regular wall socket available for electrical power. Requires 100 volt, 15 amp electrical service.

(3) GALLON JUG OF WATER

ICE (Price per 40 Pounds)

$55.00

$35.00

$30.00


WATER SERVICE

5

BREAKFAST (10 person minimum required)

CONTINENTAL BREAKFASTAssorted Fruit Juices Freshly Baked Breakfast Pastries and Muffins Freshly Brewed Coffee, Decaffeinated Coffee and Hot Tea

ENGLISH MUFFIN BREAKFAST SANDWICHwith Scrambled Eggs, Pork Sausage and Cheddar Cheese

$18.75

$6.75

*Custom Artwork available starting at $200.00++; pricing may vary depending on intricacy of logo/design.Contact your Catering Sales Manager for more information.

ASSORTED DANISH

ASSORTED MUFFINS

ASSORTED DONUTS

ASSORTED BISCOTTI

ASSORTED SCONES

ASSORTED BAGELS WITH CREAM CHEESE

FRESHLY BAKED COOKIES

FRESHLY BAKED BROWNIES

GOURMET CUPCAKES

CENTERPLATES SIGNATURE CHOCOLATE DIPPED CRANBERRY MACAROONS

CHOCOLATE DIPPED STRAWBERRIES

$49.00

$46.00

$46.00

$45.50

$48.00

$49.00

$39.00

$42.00

$68.00

$43.00

$45.00


FROM THE BAKERY Price per dozen; (3) dozen minimum required

BREAKFAST ENHANCEMENT (Not offered a la carte)

FULL SHEET CAKE* (80 SLICES)

HALF SHEET CAKE* (40 SLICES)

$475.00

$250.00

SHEET CAKES(Choice of fruit or cream filling – Includes disposable cake knife, plates, forks and napkins)

6

FROM THE PANTRY

DOMESTIC CHEESE DISPLAY WITH CRACKERS (Serves 20 guests)

SEASONAL VEGETABLE CRUDITÉ WITH DIP (Serves 20 guests)

SLICED FRESH FRUIT

WHOLE FRESH FRUIT (Serves 20 guests)

POTATO CHIPS AND DIP (Serves 20 guests)

TORTILLA CHIPS WITH PICO DE GALLO (Serves 20 guests)

MIXED NUTS (2 pounds)

TRADITIONAL SNACK MIX (2 pounds)

MINTS (2 pounds)

PRETZEL TWISTS (2 pounds)

GRANOLA BARS (24 individual bars)

ASSORTED INDIVIDUAL BAGS OF CHIPS

$170.00

$160.00

$140.00

$60.00

$140.00

$120.00

$88.00

$48.00

$56.00

$42.00

$90.00

$3.00


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BUFFET LUNCHEON (Minimum of 10 guests)

GOURMET DELI BUFFETAssorted Pre-made Sandwiches –Turkey, Roast Beef, Vegetarian and SubmarineMustard and Mayonnaise, Chef’s Selection of Deli Salad, Assorted Bags of Individual Chips, Assorted Whole Fruit and Assorted Cookies

$47.00


BOX LUNCHChoice of Turkey, Roast Beef or Vegetarian SandwichServed with Individual Bag of Chips, Freshly Baked Cookie and Canned Soda

GOURMET WRAP BOX LUNCHSouthwest Roast Beef Wrap with Grilled Peppers, Grilled Turkey with Pesto Wrap or Grilled Vegetable WrapServed with Gourmet Potato Chips, Pasta Salad, Gourmet Brownie and Canned Soda

GOURMET SALAD BOX LUNCHChinese Chicken Salad or Grilled Chicken Caesar SaladServed with Gourmet Potato Chips, Gourmet Brownie and Canned Soda

$27.25

$30.00

$27.75

BOX LUNCHEON (10 box lunch minimum required)

ITALIAN SUBMARINE SANDWICH (serves 10)Salami, Mortadella, Cappicola, Provolone Cheese, Lettuce and TomatoOn a 2-Foot Loaf of Crusty French BreadItalian Dressing or Mustard and Mayonnaise

ALL AMERICAN SANDWICH PLATTER (serves 20)An assortment of Traditional American Meats and Cheeses to includeRoast Beef, Ham, Turkey, Swiss and American CheesesLettuce, Tomato and your Choice of Mustard or Mayonnaise

PLATTER OF ASSORTED MINI-SANDWICHES Forty Mini-Sandwiches to include:Turkey, Roast Beef, Ham and Chicken Salad

$100.00

$200.00

$200.00

LUNCHEON SANDWICHES

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LUNCHEON SIDE SALADS (Each bowl serves 20 guests)

GARDEN SALADMixed Field Greens, Tomatoes, Carrot Curls and CucumbersChoice of Ranch, Italian or Bleu Cheese DressingsServed with Hearth Baked Rolls and Butter

CHICKEN CAESAR SALADCrisp Romaine Lettuce, Sliced Breast of Chicken and Garlic CroutonsTraditional Caesar DressingServed with Hearth Baked Rolls and Butter

MEDITERRANEAN SALADMixed Field Greens, Slices of Grilled Marinated Breast of Chicken,Grilled and Marinated Vegetables, Feta Cheese, Vine Ripe Tomatoes, Kalamata OlivesLemon Herb VinaigretteServed with Hearth Baked Rolls and Butter

$120.00

$140.00

$160.00


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COLD HORS D’OEUVRESPrices below are per dozen / 2 dozen minimum per selection

CHIMICHURRI SHRIMP SKEWER $75.00

WILD MUSHROOM BAGUETTE $63.00

AHI POKEWith Wakami Salad, Tobiko and a Wonton Chip

$72.00

CURRY CHICKEN ON TOASTED BRIOCHE $66.00

ANTIPASTO SKEWER with Artichoke, Tomato, Kalamata Olive and Mozzarella

$75.00

STRAWBERRY STUFFED BRIE $75.00

HOT HORS D’OEUVRESPrices below are per dozen / 2 dozen minimum per selection

DATE STUFFED WITH BLUE CHEESE WRAPPED IN BACONwith Green Onion and Teriyaki Glaze

$72.00

MEDITERRANEAN CHICKEN KABOBwith Figs and Roasted Tomatoes

$81.00

COCONUT CRUSTED SHRIMPwith Ginger Sweet Chile

$81.00

ANDOUILLE SAUSAGE EN CROUTEwith Whole Grain Mustard

$72.00

TANDOORI CHICKEN BROCHETTE $69.00

CARNITAS TAQUITOSwith Cilantro Cream Fraiche

$66.00


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DESSERT STATIONS20 guest minimum required per order

CHEESECAKE BITES STATIONNew York Cheesecake SquaresVanilla Bean and Scented Strawberry CompotesChocolate Fondue, Hazelnut Caramel SaucesToasted Almonds, Coconut and Whipped CreamClient to Supply: 4x6 workspace · Minimum of (1) – (6) ft table · Trash Removal · Clean Up

$14.75

PETIT PATISSERIE STATIONA gourmet selection of Miniature French Pastries, Petit Fours,Mini Tartlets, Chocolate Truffles and Chocolate Dipped StrawberriesClient to Supply: 4x6 workspace · Minimum of (1) – (6) ft table · Trash Removal · Clean Up

$16.00

ACTION STATIONSMinimum guarantee per day will apply, plus a one-time set-up fee of $100.00++

ICE CREAM NOVELTY CART(1) Ice Cream CartStandard Cart to include: (163) Assorted Ice Cream Novelties(Assorted Ice Cream Novelties)Additional Ice Cream Novelties @ $4.75++ eachShould you desire an experienced Booth Attendant to distribute the product,a $30.00++ per hour/four hour minimum labor fee will apply.

Client to Supply: 110 volt single phase (15) amp · 4x4 work space · Trash Removal · Clean Up

$775.00

PREMIUM DOVE ICE CREAM CART(1) Ice Cream CartStandard Cart to include: (100) Dove Ice Cream Novelties(Assorted Dove Ice Cream Novelties)Additional Ice Cream Novelties @ $7.75++ eachShould you desire an experienced Booth Attendant to distribute the product,a $30.00++ per hour/four hour minimum labor fee will apply.


$775.00


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ACTION STATIONS CONTINUED…Minimum guarantee per day will apply, plus a one-time set-up fee of $100.00++

GOURMET SOFT PRETZEL STATIONTo Include: (130) Freshly Baked Gourmet Soft Pretzelsserved with your choice of Nacho Cheese or Traditional Yellow MustardHeated Pretzel display Case, Napkins and Appropriate SuppliesAdditional Pretzels @ $6.00++ eachA Booth Attendant is required. A $30.00++ per hour/(4) hour minimum labor fee will apply

Client to Supply: 110 volt single phase (15) amp · 4x4 work space · Minimum of one (6) ft table · Trash Removal · Clean Up

$775.00

POPCORN CARTTo Include: popcorn and (258) Popcorn Bags and NapkinsAdditional Bags of Popcorn @ $3.00++ eachA Booth Attendant is required to pop the corn and distribute the product to your guests @ $30.00++ per hour


$775.00

FRESH BAKED GOURMET CHOCOLATE CHIP COOKIE STATIONFeaturing David’s Premium Gourmet Chocolate Chip CookiesTo Include: (213) Chocolate Chip Cookies*, Oven, Napkins and Appropriate SuppliesAdditional Cookies @ $3.25++ eachA Booth Attendant is required to bake and distribute the product to your guests.A $30.00++ per hour/(4) hour minimum labor fee will apply.*A portion of the cookies will be pre-baked and delivered to your booth on trays.

Client to Supply: 120 volt single phase (10.9) amp · 4x4 work space · Minimum of one (6) ft table · Trash Removal · Clean Up

$700.00

FROZEN BLENDED BEVERAGE STATIONFrozen non-alcoholic specialty drink with choice of (2) Flavors-Strawberry, Wild Berry or MangoIncludes (145) 7oz. Blended beveragesAdditional frozen drinks @ $5.50++ eachA Booth Attendant is required to distribute the product.Minimum Guarantee of $800.00A (2)-hour set-up time is required on the Show Floor.A $30.00++ per hour/(4) hour minimum labor fee will apply.

Client to Supply: 110 volt single phase (6.5) amp · 4x4 work spaceMinimum of one (6) ft table · Trash Removal · Clean Up

$800.00


ACTION STATIONS CONTINUED…Minimum guarantee per day will apply, plus a one-time set-up fee of $100.00++

CAPPUCCINO CARTTo Include: Coffee Beans and Grinder, Cups, Napkins, Stirrers, Sugar and Creamer(190) Cups of Cappuccino and Espresso included.(1) Experienced Booth Attendant, for a maximum of (4) hoursCappuccino Machine set-up(Machine is attached to a stainless steel cart to accommodate water supply and storage.)Additional Cups of Cappuccino and Espresso @ $5.00++ eachMinimum guarantee of $950.00 per day will apply, plus a one-time set-up fee of $100.00++.Should you desire service for a longer period of time; a $30.00++ per hour labor fee will apply.

Client to Supply: (30) amp (3) Phase (5) Wire power (110) volt single phase (15) amp 4x4 work space and storage area · Trash Removal · Clean Up

$950.00

STARBUCKS CAPPUCCINO CARTTo Include: Starbucks Coffee Beans and Grinder, Cups, Napkins, Stirrers, Sugar and Creamer(259) Cups of Cappuccino and Espresso Included(1) Experienced Starbucks Barista for a maximum of (4) hoursCappuccino Machine set-up(Machine is attached to a stainless steel cart to accommodate water supply and storage.)Additional Cups of Cappuccino and Espresso @ $5.50++ eachMinimum guarantee of $1425.00 per day will apply, plus a one-time set-up fee of $100.00++.Should you desire service for a longer period of time; a $30.00++ per hour labor fee will apply.

Client to Supply: (30) amp (3) Phase (5) Wire power (110) volt single phase (15) amp 4x4 work space and storage area · Trash Removal · Clean Up

$1425.00

STARBUCKS SHAKEN TEA STATIONTo Include: (180) 12 oz. Cups of Tazo Iced Black Tea or Tazo Iced Passion Tea,handcrafted using a martini style shaker, Starbucks Logo Cups, Napkins and Appropriate SuppliesAdditional Cups of Tea @ $5.25++ eachMinimum guarantee of $950.00 per day will apply, plus a one-time set-up fee of $100.00++.(2) Booth Attendants Required.*An additional Booth Runner may be required depending on volume.A $30.00++ per hour/(4) hour minimum labor fee will apply for each attendant.

Client to Supply: 4x4 work space and storage area · Minimum of one (6) ft tableTrash Removal · Clean Up

$950.00


12

13

BOOTH CATERING ALCOHOL SALES INFORMATION

DELUXE HOUSE WINE (bottle)Beringer- Cabernet Sauvignon, Canyon Road Chardonnay $32.00

PREMIUM HOUSE WINE (bottle)Storypoint - ChardonnayChateau Souverain - Cabernet Sauvignon

$36.00$36.00

CQ SIGNATURE DRINKS (50 drink minimum)Assorted Flavors

$9.25

DOMESTIC BEER (case)Budweiser, Bud Light, O’Doul’s Amber (non-alcoholic) $132.00

IMPORT BEER (case)Stella Artois, Corona Extra

$174.00

LOCAL CRAFT BEER (case)Karl Strauss - Red TrolleyStone – Delicious IPA (Gluten Reduced)

$174.00

DRAFT BEER - DOMESTIC (keg)Bud Light

$600.00

DRAFT BEER - IMPORTED (keg)Heineken, Sam Adams

$775.00

DRAFT BEER - CRAFT BREW (keg)Red Trolley

$775.00

SPARKLING WINE - CHAMPAGNE (bottle)William Wycliff, CaliforniaLaMarca Prosécco, Veneto, ItalyMaschio Prosécco , Veneto, ItalyChandon Brut Classic, CaliforniaMartinelli’s Sparkling Apple Cider (non-alcoholic)

$32.00$40.00$48.00$56.00$27.00

A Bartender is required to distribute all alcoholic beverages.A $30.00++ per hour/(4) hour minimum labor fee will apply, plus a one time set up fee of $100.00++.Client to Supply: 4x4 work space · Trash Removal · Clean Up

*Special order wines, beers and champagnes are sold by the case only and are not based on consumption


All alcohol sales and consumption in the San Diego Convention Center are regulated by the California. Alcoholic Beverage Control and Centerplate is responsible for the administration of these regulations. No alcoholic beverages are allowed to be served by anyone other than San Diego Convention Center Food and Beverage Department Bartenders. Centerplate prohibits exhibitors and event participants from removing alcohol from the San Diego Convention Center.

14

SOUTH OF THE BORDER MARGARITA BARTo Include: (135) Margaritas on the RocksAdditional Margaritas @ $8.25++ eachMinimum guarantee of $1113.75 per day will apply, plus a one-time set-up fee of $100.00++.A Bartender is required to mix and distribute the beverages.A $30.00++ per hour/(4) hour minimum labor fee will apply for each bartender.

Client to Supply: 8x8 work space · Trash Removal · Clean Up

$1113.75

MARTINI BARTo Include: (135) MartinisChoice of Traditional, Cosmopolitan, Blue Hawaiian or AppletiniAdditional Martinis @ 8.25++ eachMinimum guarantee of $1113.75 per day will apply, plus a one-time set-up fee of $100.00++.A Bartender is required to mix and distribute the beverages.A $30.00++ per hour/(4) hour minimum labor fee will apply for each bartender.


$1113.75

CRAFT COCKTAILSTo Include: (120) Drinks Additional Drinks @ $9.25++ eachChoose (1):THE 1848: Mango Vodka, Lime Juice, Lemongrass Syrup & Club Soda. Garnished with a Cucumber FINEST CITY FIZZ: Pineapple Vodka, Rum, Habenero Lime Syrup, Lime Juice, & Club Soda. Garnished with LimeBEACH BREEZE: Rum, Lime Juice, and Pineapple Juice. Garnished with PineappleMinimum guarantee of $1110.00 per day will apply, plus a one-time set-up fee of $100.00++.A Bartender is required to mix and distribute the beverages.A $30.00++ per hour/(4) hour minimum labor fee will apply for each bartender.


$1110.00

HOSTED BAR · on consumptionTo Include: Deluxe Wine, Domestic and Imported / Craft Beers, Bottled Water and Soda.Minimum guarantee of $1025.00 per day will applyA Bartender is required to mix and distribute the beverages.A $30.00++ per hour/(4) hour minimum labor fee will apply for each bartender.


$1025.00


15

Centerplate holds the exclusive rights to all food and beverage within the San Diego Convention Center.This exclusive agreement prohibits exhibitors or other event participants from bring food or beverage into theSan Diego Convention Center without the written approval of Centerplate - this includes bottled water.Centerplate requires that a SDCC bartender dispense all alcoholic beverages.

INSTRUCTION NOTE: Fill in and submit both the order form and the credit card authorization form completely to process your order.

Company Name: ________________________________________________________________________Billing Address: _________________________________________________________________________City: ________________________________________________________________State: _____________Zip: _______________Phone: ___________________ Fax: ___________________ Email:________________________________Booth #: ______________ Event : __________________________________________________________Representative: ________________________________________ Title: ____________________________On-Site Contact: ___________________________________ On-Site Cell #: _________________________

MENU ITEMS · SUPPLIES · EQUIPMENT

DELIVERY DATE

DELIVERY TIME

QTY DESCRIPTION UNITPRICE

TOTAL PRICE

DELIVERY FEE · BARTENDER · BOOTH STAFF · KITCHEN LABOR

COMMENTS: SUBTOTAL

20% SERVICE CHARGE

SUBTOTAL WITH SERVICE CHARGE

7.75% CA STATE TAX

TOTAL ESTIMATED CHARGES

To ensure availability of menu items, we encourage you to place your order 14 days prior to your scheduled event

PAGE 1 OF 3

START TIME

END TIME

QTY DESCRIPTION UNITPRICE

TOTAL PRICE

16

PAGE 2 OF 3

Event Name: ________________________________________________________________

Exhibitor Name: _______________________________________________________________________

On-Site Contact: _________________________________________ On-Site Cell #: _________________

ONE OPTION BELOW MUST BE SELECTED:

If the address is different, please fill in the information below for the credit card

Street Address _________________________________________________________________________

City _________________________________________________ State _________ Zip _______________

Credit Card #: ___________________________________________ Credit Card Type: ________________

Cardholder's Name: ________________________________________ Exp. Date: ____________________

CID #: _______________

BY SIGNING BELOW, CUSTOMER AGREES TO PAY TOTAL CHARGES AS SPECIFIED ON THE CATERING CONTRACT AS WELL AS ANY APPLICABLE CHARGES FOR ADDITIONAL ITEMS ORDERED ON-SITE. CENTERPLATE WILL USE THIS AUTHORIZATION FOR ANY ADDITIONAL CHARGES INCURRED AS A RESULT OF ON-SITE ORDERS PLACED BY YOUR REPRESENTATIVE(S).

AUTHORIZED SIGNATURE ______________________________________________ DATE _____________

Once the above information has been completed, a Banquet Event Order (BEO) and Catering Contract will be processed. Pre-Payment is required. Payment arrangements can be made either by company check or credit card. Last page of this form is a fax cover page for your convenience.

PLEASE RETURN ORDER TO:SAN DIEGO CONVENTION CENTER

ATTN: FOOD AND BEVERAGE DEPARTMENT

111 W. HARBOR DRIVE, SAN DIEGO, CA 92101

PHONE (619) 525-5800 • FAX (619) 525-5858

BOOTH ORDER FORM AND CREDIT CARD AUTHORIZATION MUST BE COMPLETED ANDRETURNED TOGETHER FOR YOUR ORDER TO BE PROCESSED.

Company Check used for total charges on initial catering contract. Credit Card to be used for additional items ordered on site.Credit Card to be used for all charges Pre-Ordered for the show and additional items Ordered On-Site.

Check this box if billing address for this credit card is the same as Address listed on page (1)

17

PAGE 3 OF 3

TODAYS DATE: ________________________________________________________________

ATTENTION: BOOTH CATERING DEPARTMENT – SAN DIEGO CONVENTION CENTER

FAX NUMBER: (619)-525-5858 # OF PAGES FAXED: ______________

FROM: (CONTACT NAME) ___________________________________________________________________

(COMPANY NAME) __________________________________________________________________

(FAX NUMBER) ______________________ (EMAIL) ________________________________________

EVENT NAME: ___________________________________________ BOOTH NUMBER: _________________

EVENT START DATE: ______________________ CONTACT PHONE NUMBER: _______________________

COMMENTS:

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

SAN DIEGO CONVENTION CENTERBOOTH CATERING DEPARTMENT

EXHIBIT BOOTHFOOD & BEVERAGE POLICY

CENTERPLATE holds the exclusive rights to all food and beverage within the SanDiego Convention Center. This exclusive agreement prohibits exhibitors or otherevent participants from bringing food, beverage or alcohol into the San DiegoConvention Center without the written approval of CENTERPLATE; this includesprivate labeled bottled water. Exhibitors are not permitted to sell food or beverage inthe San Diego Convention Center.

BOOTH SAMPLING:Exhibitor/event participant must be the manufacturer or manufacturer’srepresentative of the product to be sampled.

Product must be germane to the show/event.Food samples are restricted to: 2oz portion.Beverage samples

If the exhibitor/event participant meets the above criteria, simply submit the BoothSampling/Waiver Authorization form for approval. Your request will be processedand written approval will be sent to you. Food and beverage marketing/samplingactivities must be conducted within the confines of the exhibitor’s booth space.

If you are a manufacturer or manufacturers’ representative and wish to exceed thesample size requirements, submit the Booth Sampling/Waiver Authorization form.Your request will be processed and a written decision will be sent to you, along witha contract for the applicable waiver fee.

BOOTHWAIVER :Exhibitors/event participants utilizing “traffic builders” (i.e. bottled water, popcorn,coffee, smoothies, full sized candy bars, etc.) that compete with food or beverageprovided by Centerplate must submit the Booth Sampling/Waiver Authorizationform. Your request will be processed and a written decision will be sent to you, alongwith the applicable corkage fees due.

ALCOHOLIC BEVERAGES:All alcohol sales and consumption in the San Diego Convention Center are regulatedby the California Alcoholic Beverage Control and Centerplate is responsible for theadministration of these regulations. Centerplate prohibits exhibitors and eventparticipants from bringing in or removing alcohol from the San Diego ConventionCenter. No alcoholic beverages are allowed to be served by anyone other than SanDiego Convention Center Food and Beverage Department Bartenders.

ALL THE AFOREMENTIONED POLICIES WILL BE E STRICTLYADMINISTERED. ANY VIOLATION OF THESE WILL RESULT IN THE REMOVAL OF PRODUCT FROM THE SHOW FLOOR.

BOOTH SAMPLING/WAIVER AUTHORIZATION FORM

Event Name___________________________________Date(s)_____________

EXHIBITOR/EVENT PARTICIPANT Name_______________________________________Contact______________

Email Address____________________________________________________

Address__________________________________________________________

City_______________________________State_____________Zip__________Phone_____________________________Fax___________________________

Booth #______

Item(s) and portions to be distributed___________________________________Quantity to be distributed____________________________________________Purpose__________________________________________________________

Approved:

_________________________________________Date___________________Booth Catering Manager/F&B Department

Corkage/Waiver fees that apply to this approval: _________________________

Sampling Support Services

Please contact us at (619) 525-5818, no later than 21 days prior to your event to order Kitchen Prep Time, Equipment, Storage, Staffing, Ice, Bottled Water or other support services required for your sample distribution

Please fax this form no later than 21 days prior to your event:

San Diego Convention Center Food & Beverage Department

111 West Harbor Drive San Diego, Ca 92101

Phone: 619-525-5818 · Fax: 619-525-5858

On Site Cell #_____________

checklist - shepard · use this checklist as your guideline for important deadline dates for the...

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