Cheshire Forest HomeownersAssociation 2016 AnnualMeeting November 15th,2016

AGENDA• Call to order Lonnie Harrelson• Current Board Members

President Lonnie Harrelson *Vice President Al JacobsSecretary Steve Morien *Treasurer Cliff KrebsDirector Kirk Shaw *Director Jerry Bright *Director David Liddell^ Manager Jessica Ables

* indicates members who current terms expire Nov 2016

• State of the Association Lonnie Harrelson• 2015 Annual Meeting Minutes Steve Morien• Treasurers Report Cliff Krebs

• IRS Revenue ruling• 2017 Budget Adoption

• Election Process Al Jacobs• Homeowner Forum Lonnie Harrelson • Announce Election Results Al Jacobs• Adjourn General Meeting Lonnie Harrelson

Cheshire Forest Homeowners Association remainsfiscally soundo Executing 2016 budget successfullyo Audited by DesRoches & Company - successful

Responsible fiscal decisions remain priorityo Pool Management; Lawn Maintenance; Association

Management; HOA Reserveso Supporting Reserve Study (2016 Miller Dodson)

Governing documents remain effective as community matures - rewrite/consolidation in progress

Social Committee remains active Neighborhood Watch – Professional and engaging

State of theAssociation

2016 AgendaPlan Review

Replace playground sprinkler system Consolidate phase documents Continue communication efforts via social media

and other efforts Replace chairs for board room Correct erosion around the benches at the pond Continue cost savings measures

Completed Process continues

• Conducted reserve study• Conducted review of street conditions with city

representatives• Negotiated new pool management contract• Reviewed Cell Tower contract• Repaired/replaced motion lights back of clubhouse

and lights at front entrance (new efficient LED receptacles)

• Disconnected ineffective power meter• Upgraded security system alarm box for clubhouse

2016 Accomplishments

2017 AgendaPlan Consolidation of governing documents Clubhouse boardroom furniture Brick Monument sign, repointing (Parker Road) Clubhouse parking lot: mill and overlay; striping Clubhouse carpet Clubhouse deck and gazebo; tables, decking, and

railings Community common area trees cutting and

replacing City engagement

BalanceSheetAs of October 31, 2016

Assets

Operating Cash $153,514Operating Reserve Cash $ 54,083Replacement Reserve Cash $253,264Other Assets $ 23,662Total Assets $484,523

Liabilities and Equity

Current Liabilities $ 56,433Operating Reserves $ 59,598Replacement Reserves $257,137Sub-total Reserves $304,668Equity $123,423Capital Reserves $ 627Total Liabilities and Equity $484,523

2017 Financial Outlook

• Budget designed to meet foreseeable financial demands

• Association remains financially solid Replacement reserves meeting requirements Operating reserves deemed sufficient

• Impact on why our dues have not changed addition of seven homes on Dickens Place savings in renegotiation of major contracts Responsible residents!

$4,053.00Oper Reserves

2%

$10,450.00Social Events

4%$15,250.00

Maintenance6%

$15,000.00Swim Team Expenses

6%

$15,750.00Utilities

6%

$42,459.00Repl Reserves

17%

$49,714.00Landscaping

19%

$37,500.00Pool Expenses

15%

$64,894.00General & Administrative

25%

Report on our CommitteesFirst a word on Volunteerism

• Origin: 1600, "one who offers himself for military service," from Middle French voluntaire, "one who volunteers," also as an adjective, "voluntary," from Latin voluntarius "voluntary, of one's free will," as a plural noun "volunteers“. Non-military sense is first recorded 1630s. As an adjective from 1640s. Tennessee has been the Volunteer State since the Mexican War, when a call for 2,800 volunteers brought out 30,000 men.

• We don’t need 30,000 but we could use a few!

• Many thanks to all those who volunteered during 2016!

Architectural Control Committee

• Duties• Act upon applications for alterations submitted by

homeowners• Perform duties imposed by the Cheshire Forest covenants and

restrictions• Review, maintain, recommend changes to the Architectural

Control Guidelines

• New members welcome

• Julie Halsnoy, Committee Chair

Social CommitteeChair – Aimee Curley

The remainder of 2016: • November 24, Thanksgiving 9am:

Food Drive and Jog * NEW• November 30, Wednesday 7pm:

Decorating the Clubhouse and Cookie Exchange

• December 11, 2-4pm: Sunday Children's Christmas Party

• December 31, Saturday 7pm: Cheshire NYE Party

The Social Committee had a very fun year in 2016. • The kids had a spring party, a Halloween party and have the Christmas

party coming soon. Also, the 5th Annual Cheshire Forest Youth Triathlon was a huge success.

• For the adults- there were plenty of activities including the Brew and Stew, 4th of July picnic, the Adult Bash, and a Chili Cook off.

2017 Social Calendar (proposed)*Volunteers are welcome for all events. Interested? Please contact Aimee Curley at

irishamc@hotmail.com.

• February 17, Friday 7pm: Brew and Stew (with Bourbon tasting)

• March 17, Friday 7pm: St. Patrick's Day Party

• April 2, Sunday 2pm: Kids Spring Party and Egg Hunt

• May 5: Cinco De Mayo Happy Hour * NEW

• June-August: dates and times TBD Pizza/Movie by the Pool

• July 4th, Tuesday: Neighborhood Bike Parade and Picnic

• August TBD: Adult Bash

• Aug 1 National Night Out• September 10: Youth Tri• October 22, Sunday: 2-4pm Kids

Halloween Party• November 3, Friday 7pm: Chili

Cook-off • November 23, Thanksgiving 9am:

Food Drive and Jog • November 29, Wednesday 7pm:

Decorating the Clubhouse and Cookie Exchange

• December 10, 2-4pm: Sunday Children's Christmas Party and Toy Drive

• December 31, Saturday 7pm: Cheshire NYE Party

• Program encourages neighbors to join crime prevention efforts within their individual neighborhoods. The program is dependent on neighbors becoming personally involved and committed.

• Al Crouch and Al Jacobs, Co-Chairs, since 2011.

• Currently have 28 Block Captains throughout the neighborhood. Special “Thanks” to all of the volunteers!

• Hosts a National Night Out event every August!

• Actively participates with Chesapeake Crime Prevention Council (CCPC).

• Utilizes Nextdoor to post crime/safety updates. Includes an article in each Cheshire Chat.

• Welcomes volunteers!

Neighborhood Watch

Newsletter

• The "Cheshire Chat” Newsletter produced quarterly• Copies delivered via USPS, with electronic copy posted

to Nextdoor, Smartstreet and CheshireForest.org • Community issues, upcoming social events• Input is welcomed, advertising space available

• Ann Dumenigo, Committee Chair

PoolCommittee

• Duties: Point of contact for residents on pool use. • Liaison with Swim Team for pool scheduling. • Publishes Annual Pool Rules (Cheshire Chat). • Coordinates pool requirements with Management.• Assists with pool pass issuance.

• Maintained poolside furniture and entertainment equipment.

• Conducted research on pool management contracts.

• Jim and Mary Burres - Committee Chair

Yard of the Month Committee• YOM selected April – October. • Christmas Yard of the Year selected in December.• Home Depot/Lowe’s gift card issued for each selection.

• Melissa Dominek and Imelda Barrera committee representatives.

• Great family fun activity! • Create lasting community friendships• Virginia Beach Swim League• More Info: www.swimflyingfish.com

• Registration will occur March through May 2017• Tracy Tucker is your Swim Team point of contact -email is

Tracyltuck@aol.com

Swim Team

141

125 125 129118 113

98

118129

123

99105 110

91 888475 70 74

67 68 6474 75 75

61 6575

6052

0

20

40

60

80

100

120

140

160

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Flying Fish

Swimmers Families

Swim Team Membership

Cheshire Forest HOACommunication Channels1. NextDoor.com

2. Smartstreet

3. CheshireForest.org

4. Facebook- “unofficial”

5. Call Jessica

6. Email a Board member

Cheshire Forest-The BEST communityin Hampton Roads!

Thankyou!