The Children’s Advocacy Center serving Bastrop, Lee and Fayette Counties

CHILDREN’S ADVOCACY CENTER serving Bastrop, Lee and Fayette Counties (CAC)

POSITION DESCRIPTION

Position Title: Executive DirectorReports To: Board of DirectorsExemption Status: ExemptUpdated: January 6, 2020

GENERAL DESCRIPTION

Reporting directly to the Board of Directors, the Executive Director is responsible for enhancing the internal organization processes, infrastructure, development, and management of the daily operations that will allow the Center to continue to grow and fulfill its mission.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Daily Operational Duties Direct and oversee all daily operations of the CAC Financial and Budget preparation and oversight Strategic planning and marketing Program development Policy formulation and compliance with all pertinent government regulations/standards Direct and oversee all third party billing and the CAC internal system for ensuring

maximized revenues Direct and oversee all contracts for billing with federal, state, local government, and any

other funding sources Oversee and development of business policies and operating procedures and practices. Oversee and management of all agency contracts Risk Management and Insurance Custodial of all CAC records Serve as liaison to legal counsel (as needed)

Administration and Finance In coordination with the Board of Directors, Develops annual operating budget for

facility and administrative components. Proposes capital expenditures necessary for the efficient operation of CAC Coordinates with directors of programs, development, and finance all grant reporting and

assures compliance Ensures personnel policies and procedures are appropriate for the effective and efficient

functioning within the working environment and the protection of staff. Reviews policies and procedures annually and recommended changes as needed to the

management team

The Children’s Advocacy Center serving Bastrop, Lee and Fayette Counties

Oversees timely maintenance and agency records and reports for staff and participants and ensures record security

Development Identifies funding opportunities consistent with the organization’s mission and goals Cultivates new donor relationships and manages existing ones Assists the board of directors and Director of Development with planning and

implementation of fundraising efforts

Human Resources Manage and oversee the human resource function for CAC, including: Recruitment, hiring, and compensation Benefits administration and oversight Professional training and development, including new employee orientation Retention strategies Regulatory oversight and legal compliance Ensuring that the human resource function is properly resourced and represented within

the senior management team Records management Oversee agency Culture and Professional Development tools/assessments

Operations Oversee the maintenance and updating of all internal policies and procedures and ensure

they are reviewed and updated annually Oversees agency facilities and equipment and ensures all are maintained in a condition to

promote efficiency, health, comfort and safety. Evaluates and justifies supply needs and purchases

Office management: oversee administrative functions for the CAC office, ensuring smooth daily operations of physical plant and equipment

Develop and maintain equipment inventory and tracking Represent the CAC on community committees, task forces and groups Oversee agencies social media sites Board of directors – Act as staff liaison to relevant board committees

Key Relationships Board of Directors

o Prepares all board related materials, plans and attends all board meetings, and provides direct oversight and management of all board committees.

Partner Agencies Government officials Grantors Foundations Contractors

The Children’s Advocacy Center serving Bastrop, Lee and Fayette Counties

Facility Procurement and contract management Building and grounds maintenance Cleaning, Janitorial Services Health and safety Security Utilities and communications infrastructure Space management Provide assistance to agency grant writers by lending program expertise Prepare and submit timely and accurate statistical reports documenting grant-funded

activities on a monthly/quarterly/annual basis Attend trainings and conferences as required Maintain positive professional relationships with all center staff, MDT members, and

community stakeholders Other duties as assigned

QUALIFICATIONS AND SKILLS

Mission driven with unquestionable integrity Bachelor’s Degree and/or Master’s Degree in Business Administration, Non-Profit

Management, Social Work or other related Human Services field Experience in a nonprofit organization, ideally direct care and management Demonstrated experience in operations management and planning with previous

experience overseeing human resources, day to day operations, agency policies and procedures, contracts, risk management, and legal

Dependable transportation for local travel required Strong technical writing and communication skills, excellent customer service skills, and

facilitation skills Intermediate to advanced level proficiency with MS Windows, Word, Excel, Access, and

Outlook Individual should be creative, resourceful, detail-oriented, and flexible, possessing a

positive attitude, tact, good judgment, cultural sensitivity, and the ability to work well as a team member with staff, community professionals, and volunteers

Individual should ensure accuracy and confidentiality in all work Ability to work well under pressure and respond quickly to challenges May include some evening hours Desire to work in a child-abuse related organization Clear criminal and civil background check

Experience: 3 years of experience in a socially responsible organization with progressive experience

in operational/administrative/program management

The Children’s Advocacy Center serving Bastrop, Lee and Fayette Counties

Benefits: The compensation for this position will be based upon the successful candidate’s

education, skills, experience, and potential for contribution Medical coverage including health and dental after 30 days of employment