· chillicothe public library district . board meeting agenda . february 26, 2018, 5:30 pm . 430...

Chillicothe Public Library District Board Meeting Agenda

February 26, 2018, 5:30 pm 430 N. Bradley Ave., Chillicothe, IL 61523

1. Call to Order/Roll Call 2. Public Comment 3. Approval of Minutes 4. Treasurer’s Report 5. Director’s Report 6. Unfinished Business

a.) Sunday Hours b.) Computer Maintenance c.) Policy Manual

7.) New Business a.) Trustee Appointment b.) Trustee Oath of Office

8.) Adjournment into Closed Session a.) Director’s Review

9.) Reconvene into Open Session/Report from Closed (if applicable) 10.) Board Concerns 11.) Announcements 12.) Adjournment

Chillicothe Public Library District Board Meeting Minutes

January 22, 2018 5:30pm

430 N. Bradley Ave. Chillicothe, IL. 61523

1 | P a g e F r i d a y , F e b r u a r y 2 3 , 2 0 1 8 C P L D _ J a n 2 0 1 8 _ B o a r d M i n u t e s .

1) Call to order at 5:30pm

a) Present: Sue Mowbray, Jane Harrison, Mary Aylmer, Judi Thornton, Carmen Jenkins, Patty Audo. b) Absent: Jay Rudd

2) Public Comment: none 3) Secretary’s Report: November 2017 minutes were submitted by Judi Thornton and approved with

corrections. Motion made by Patty Audo and seconded by Jane Harrison to accept; all voted in favor.

4) Treasurer’s report: Motion made by Patty Audo and seconded by Jane Harrison to accept; all voted in favor.

5) Unfinished Business: None to report 6) Director’s Report: 7) New Business:

a) The library is required to maintain 1) Sexual Harassment Policy and 2) Sexual Harassment Ordinance. Motion made by Carmen Jenkins to develop the policy and ordinance. Jane Harrison seconded; all voted in favor.

b) Th library is required to maintain the libraries Legal Representation Authority Ordinance. Motion made by Patty Audo and seconded by Jane Harrison to accept; all voted in favor.

c) Mary Aylmer requested development of an Authority to Spend Policy. Motion was made by Judi Thornton to review/update and seconded by Carmen Jenkins.

d) The board interviewed Jeremy Friedrich to replace the vacant seat left by Ben Krokum. Ben has moved out of the Chillicothe Library District. Motion made by Carmen Jenkins and seconded by Judi Thornton to accept Jeremy in our vacant Trustee position; all voted in favor.

Jonathan “Jay” Rudd submitted his resignation as Trustee on the CPLD board of director. Anyone interested in filling Jay’s position should send their request to board president, Sue Mowbray at [email protected].

e) The appointment of CPLD Board Secretary has been moved to the February board meeting. f) Director Mary Aylmer proposed reinstituting an updated Policy Manual. Updates to current

policies to be maintained in print and online. 8) Board Concerns: none 9) Announcements: Several thank you and job well-done notes were passed for Trustee review. 10) Adjournment: 7:00pm motion to adjourn by Carmen Jenkins and seconded by Jane Harrison. All

voted in favor.

mailto:[email protected]

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Chillicothe Public Library District Treasurer’s Report February 26, 2018

Summarized by Director Aylmer

Dwight Johnson accommodated board request to add a column to show the previous month on the Balance Sheet.

All bank accounts are performing as expected.

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Chillicothe Public Library District

Director’s Report February 26, 2018

Administrative During the August 2017 Board Meeting review of Sunday hours, it was requested that the conversation be revisited at the February 2018 meeting so that the board could determine if it will continue or eliminate Sunday operations. My recommendation is to continue with the current schedule of 12 to 5. Finalized plans for our Energy Fair, recruiting presenters from the solar, wind and biomass fields. ICC expressed initial interest but called to say they will not be able to participate. Researched ways that other libraries conduct director evaluations, and wrote up director’s summary for consideration in the review process. Created an infographic annual report, which has been shared in the library, website and social media. Helped host Saturday program and concert events in January. Contacted Illiana Genealogy and Historical Society who put me in touch with Robert Sliwinski, who presents on using Genetic DNA research in genealogy. Sliwinski’s fees are $100 an hour, plus transportation and lodging reimbursement, which I calculated to be around $400. Still no response from the Peoria Historical Society to our inquiry about local speakers; and waiting to hear from a former professor who teaches Genealogy Research at U of I to see if she can help. Also waiting to hear back from the Peoria Illinois Family History Center, part of the Church of the Latter Day Saints, which has the largest genealogy database worldwide Received confirmation from Riverfront Museum that our idea for the family pass was accepted. Our patrons will now be able to “check out” a family pass to enjoy cultural and entertainment events at the museum for free. The museum has extended this courtesy to a large number of public libraries in our area. We are currently working on how to catalog the item, to insure consistency between libraries, and to make it easy on museum staff. Once that’s done we’ll advertise the availablility. Began working on Core Competencies for each job description. These will be used as part of the staff annual review process. Contacted a consultant about CPLD’s need for a Strategic Plan. They have supplied a proposal for your review. Ideally, these should be conducted every 3-5 years, with buy in from community / staff / board. The University of Illinois has a student organization that I’ve also contacted for this purpose and am waiting to hear from them. Met with Chillicothe Township Assessor and IVC School Assistant Superintendent to review BOR final decisions for 2015 cases. Received notification that BOR has No Changed their 2016 and 2017 assessment for Evergreen. Interveners had hoped the Board would take the property up to the initial appraised value of $12 million. It remains at $8 million of which McQuellon is litigating for a reduction to $3.5 million. This represent an estimated $8.5 million loss, based on the Assessor’s valuation, in potential revenue for all taxing bodies.

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Attended ILA Legislative meet-up in Normal, Illinois. Unfortunately LaHood, nor or a representative from his office, attended. But we did hear from Dan Brady, Scott Bennett and a few others who all shared a similar belief that the proposed Property Tax freeze will become a reality soon. More smaller libraries have reported receiving their Per Capita grant check for FY17. We remain hopeful that ours is “in the mail.” Our grant for FY18 was submitted in December with the hopes that funding will remain available. However, Federal funds for FY19 are, again, under threat which, if cut, will gravely impact any future grant awards. Coordinated and schedule all staff vacation time. I have scheduled my extended for Sept. 4-7, with a few days already taken in February (to help with our newest granddaughter). Attended an international GWC webinar on “Launching Your Club.” Attended ILA and Peoria Area Directors meetings. Circulation Workflows migration to a new format was completed in January with few complications or changes with the way staff and patrons interact with the interface. I met with RSA staff to discuss current reporting outcomes. They will help us create a monthly report that includes everything we are circulating, as opposed to the current canned report, which limits results to only the items RSA selected, that currently disregards certain items and classifications. Collection Development Catherine and Megan collaborated in the YA weeding project. The shelves are much easier to browse now, and give a neat and orderly appearance. Materials budgets are operating as anticipated. The new expenditure tracking system that I introduced to Genevieve seems to be working ideally and gives selectors a real-time overview of each collection’s budget. Programming & Public Relations We continue to be “Front Page” news in the Times Bulletin. Other media attention includes being featured on WMDB, multiple mentions on WCBU and WGLT. I had Genevieve switch from program “posts” to creating “events” on Facebook, which has increased engagements and shares as well. Big programs that made an impact were the Community Dialog on the Heroin/Opiate epidemic, and the Flavorful Fermented Foods. The informational event on Medical Cannabis was well attended and also featured on WMBD, Stone & Snow was our last concert made possible with memorial funds from Louise Myers. Many thanks to the board member(s) who attended, and wrote complimentary emails! Concerts will continue through the end of this fiscal year, but will be paid for with library funding.

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Gail had a great crowd for the Valentine Make-and-Take. We partnered with Camp Wokanda who came to present the basics of back-packing that was extremely popular with the Boy Scout troop who attended. Genevieve resumed Friday Night Gaming and had a nice uptick in attendance. The program will go on hiatus should attendance drop below 6. Archives I’ve asked Alex to begin including research requests in his report. This month he fulfilled four obituary lookups for an out-of-state resident doing genealogy research. He is also helping a CPLD patron with his research from the 1880’s through the 1980’s. A few months ago, we got a call from an organization in Washington, DC which ID’s military remains found in foreign countries through forensic anthropology. They were trying to build a profile for someone who had ties to Chillicothe, and needed obituaries, which Alex found. We feel fortunate to be able to provide this valuable service to the global community – for free. Website I’ve started to talk with a few website consultants, and continue to research other library sites to draw inspiration and information for how to approach our redesign. Our website hosting (SSL) certificate was renewed for $597 this month and is good for the next three years. Next renewals will be our domain names, some of which we’ll let lapse, in August 2018. Website hits = 3121 IT Phil Moates determined that the server we have currently running (which is actually an old server we had that we put in place after the crash) was not compatible with the new equipment we recently purchased. So, it was necessary to purchase two new servers from Dell (thankfully at 45% discount). One will be used for a domain controller, and one for a terminal server. Cost for the equipment was $5,676.50. Phil still needs to install all the operating software, build the virtual network that will manage the patron sessions, and set up the domain controller. His estimate is approximately 15 hours; @ $75/hour = $1,125 (maybe less) to complete this work. Total expenses to date are $13,193.02. Security cameras are installed and will be operational once the new servers are up and running. We will need to adopt a Policy that addresses how the information that’s generated is used and stored. New wifi “boost” points have been installed in Children’s and near reference. These provider stronger wifi signals throughout the building. Symantec anti-virus has been updated on all our computers. Licenses were purchased through Tech Soup for $8.00 per license vs. $28.00 if purchased direct from the manufacturer. Facility S&S Electric has completed all exterior work, including the flag pole light. They have now provided a quote for swapping out interior florescent light bulbs for LED as part of the Ameren incentive program. The anticipated cost to install 790 T5 and 200 T6 Linear LED tubes is $10,694.00 of which we would only

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pay $750.00. We are in Pre Inspection mode, and waiting for Ameren to make an onsite visit to sign off on the project. If Ameren’s findings are anything different from what was quoted (i.e. it’s going to cost as far more than anticipated) we have signed a Right to Cancel clause that allows us to opt out of the contract without penalty. Steam Green quote to clean the carpets came in at $2,298; so we are looking into other options. Chris is cleaning the PMR chairs. Some are damaged enough that they should be discarded. We recently had someone who had rented the room complain about their appearance, so will work hard to insure that doesn’t happen again. The names on the corn burner are John Clarke and Gary Sutton. We will work on getting the memorial plaque cleaned up. We are working on patching/repairing the corner walls in the public women’s restroom where settling has created a crack. We’re going to try using epoxy and a rubber corner guard to make it less of an eyesore. Gail requested a rocking chair be purchased with the funds the library received in memory of her mother. It’s already a well-used feature in the Children’s area. Statistics Value to Patrons Reporting Note:

July $164,434.40 August $161,894.57 September* $120,240.80 October $123,456.15 November $125,653.60 December $118,010.40 January $131,676.80 February March April May June

* RSA implemented a new reporting procedure which does not provide the same circulation results as previously reported prior to September, 2018.

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Circulation

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Attendence FY18

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FY18

COMPUTER TECHNOLOGY MAINTENANCE & UPGRADES (FY18)Price Qty Total Cost Not Yet Purchased

Ubiquiti US-24 Unifi Switch $215.55 3 $645.66

Ubiquiti Unifi Security Gateway $124.81 1 $124.81

WYSE Thin Client $289.52 10 $2,895.20

Ubiquiti Security Cameras $579.90 3 $579.90

(Not Yet Purchased) CASSIE software $2,600.00 1 $2,600.00

ASUS Monitor $119.99 10 $1,199.90

Windows Server Essentials $38.00 1 $38.00

Windows Server Standard $8.00 1 $8.00

RAM $19.97 1 $19.97

Symantec $6.00 20 $120.00

Contractor (P. Moats) 19 hours $75.00/hour $1,725.00

Warranty $168.55

Warranty $63.25$231.80

Warranty Refund $71.72total warranty cost: $160.08

TOTAL $7,516.52$10,116.52

Dell PowerEdge T430 Server - Domain $1,829.30 1 $1,829.30PowerEdge T430 Server - Termina $3,847.20 1 $3,847.20

$13,193.02$15,793.02

10:46 AM 02/21/18 Cash Basis

Chillicothe Public Library District Balance Sheet

As of January 31, 2018

Page 1 of 1

Jan 31, 18 Dec 31, 17

ASSETS

Current Assets

Checking/Savings

102.0 · Cash - BB Corporate Fund 141,858.98 200,899.03

102.2 · Cash - BB Maintenance Fund 36,173.33 44,380.74

102.4 · Cash - BB IMRF Fund 105,369.58 108,846.35

102.3 · Cash - BB Payroll Tax Fund 35,731.11 38,840.82

102.1 · Cash - BB Tort Liability Fund 93,214.16 100,836.73

102.5 · Cash - BB Audit Fund 17,489.90 17,489.46

100 · Cash - BB Primary CK BB 267-899 58,934.64 20,972.32

Investments

130-8 · BB Contribution & Donation Acct 500.54 2,000.54

130-1 · BB Super Now Project 16,505.33 16,504.91

130-2 · CEFCU 0649862-000 96.29 96.28

130-4 · CEFCU MM 05-06498623 83,302.29 83,278.33

Total Investments 100,404.45 101,880.06

BOND171-1 · BB (Better Banks) Bond Acct 45,852.87 45,982.53

Total BOND 45,852.87 45,982.53

Total Checking/Savings 635,029.02 680,128.04

Total Current Assets 635,029.02 680,128.04

Fixed Assets

5180 · Land 53,198.00 53,198.00

5190 · Building and Capital Additions 2,906,167.96 2,906,167.96

Total Fixed Assets 2,959,365.96 2,959,365.96TOTAL ASSETS 3,594,394.98 3,639,494.00

LIABILITIES & EQUITY

Liabilities

Short Term Liabilities

236 Employee Health Insurance 591.68

Long Term Liabilities244 · Bond Payable 1,400,000.00 1,400,000.00

Total Long Term Liabilities 1,400,000.00 1,400,000.00

Total Liabilities 1,400,000.00 1,400,000.00

Equity

Retained Earnings 1,494,741.98 1,494,741.98

Opening Bal Equity 125,491.47 125,491.47

Net Income 574,161.53 618,668.87

Total Equity 2,194,394.98 2,238,902.32TOTAL LIABILITIES & EQUITY 3,594,394.98 3,639,494.00

11:04 AM 02/21/18 Cash Basis

Chillicothe Public Library District Profit & Loss Budget Performance

January 2018

Page 1 of 3

Jan 18 Budget Jul '17 - Jan 18 YTD Budget Annual Budget

Ordinary Income/Expense

Income

400 · eRate Income 0.00 100.00 0.00 700.00 1,200.00

TAXES-PROPERTY

401 · Bldg Maintenance 0.00 46,331.64 43,857.76 43,857.76

402 · Tort 0.00 75,701.31 75,727.91 75,727.91

403 · Bond 0.00 366,404.33 368,915.04 368,915.04

404 · IMRF 0.00 34,866.06 35,393.11 35,393.11

405 · Audit 0.00 6,982.42 503.04 503.04

406 · Corporate 0.00 348,404.80 330,320.26 330,320.26

407 · Social Security 0.00 21,915.35 23,175.49 23,175.49

Total TAXES-PROPERTY 0.00 900,605.91 877,892.61 877,892.61

410 · Per. Prop. Repl. Tax 464.65 703.57 1,911.82 2,477.58 4,822.25

421 · Bond Interest 20.34 12.89 544.66 273.19 343.59

422 · Interest Other 37.39 26.57 354.21 267.56 381.48

430 · Bldg Payment- 2nd Str Property 1,100.65 1,100.65 8,805.20 7,704.55 13,207.80

440 · Book Sale Income 0.00 0.00 745.35 0.00 0.00

441 · Chapters Cafe' Income 0.00 0.00 0.00 0.00

442 · Program Income

442-a · Children Program 25.00 25.00

442 · Program Income - Other 294.00 1,805.00 0.00 0.00

Total 442 · Program Income 319.00 1,830.00 0.00 0.00

460 · Fines

461 · Fees 207.53 1,470.83

462 · Material Replacement Fee 104.95 398.78

460 · Fines - Other 526.65 1,205.19 5,871.57 9,460.02 16,368.71

Total 460 · Fines 839.13 1,205.19 7,741.18 9,460.02 16,368.71

470 · Grants- Current471 · Per Capita 0.00 0.00 0.00 0.00

Total 470 · Grants- Current 0.00 0.00 0.00 0.00

480 · Meeting Room 0.00 75.00 300.00 375.00 750.00

480-A · Misc. Income 0.00 236.89 42.25 2,332.06 3,886.36

490 · Memorials & Gifts 400.00 0.00 3,908.00 0.00 0.00

Total Income 3,181.16 3,460.76 926,788.58 901,482.57 918,852.80

Expense

549 · Subscriptions & Dues 284.93 709.92

569c · ADML 0.00 1,084.00 1,200.00 1,200.00

569b · RSA 0.00 8,559.00 8,600.00 8,600.00

563 · New Equipment 0.00 250.00 2,064.89 1,750.00 3,000.00

577 · Accounting Services 600.00 600.00 4,190.00 4,200.00 7,200.00

574 · Electronic Resources 0.00 250.00 2,306.00 1,750.00 3,000.00

569a · OCLC 0.00 0.00 853.50 1,000.00 1,000.00

511 · Audio/Visual

511-a · Children Audio/Visual 47.54 62.50 127.12 437.50 750.00

11:04 AM 02/21/18 Cash Basis


January 2018

Page 2 of 3


511-b · Youth Audio/Visual 167.93 41.66 167.93 291.70 500.00

511-c · Adult Audio/Visual 914.99 775.00 4,080.17 5,425.00 9,300.00

511 · Audio/Visual - Other 0.00 0.00 0.00 0.00 0.00

Total 511 · Audio/Visual 1,130.46 879.16 4,375.22 6,154.20 10,550.00

512 · Audit 0.00 5,000.00 5,000.00 5,000.00

515 · Books

562 · Material Replacement Expense 18.23 -55.73

515-a · Children Book 424.59 495.83 2,567.81 3,470.85 5,950.00

515-b · Youth Books 301.77 423.33 2,074.44 2,963.35 5,080.00

515-c · Adult Books 237.53 1,875.00 5,915.53 13,125.00 22,500.00

515 · Books - Other 0.00 0.00 121.75 0.00 0.00

Total 515 · Books 982.12 2,794.16 10,623.80 19,559.20 33,530.00

BOND EXPENSE

518 · Bond Interest Expense 0.00 0.00 20,812.50 22,615.00 45,230.00

519 · Bond Fee 0.00 0.00 150.00 0.00 0.00

Total BOND EXPENSE 0.00 0.00 20,962.50 22,615.00 45,230.00

520 · Library Supplies 62.86 100.00 383.37 700.00 1,200.00

Building Maintenance

521 a · Supplies 0.00 83.33 953.02 583.35 1,000.00

521 b · Repairs 1,662.67 416.66 3,924.40 2,916.70 5,000.00

521 c · Geo Thermal 0.00 666.66 9,390.10 4,666.70 8,000.00

521 d · Landscape 1,200.00 500.00 6,325.00 3,500.00 6,000.00

Total Building Maintenance 2,862.67 1,666.65 20,592.52 11,666.75 20,000.00

CHAPTERS522 · Cafe'Expense 39.92 20.83 118.22 145.85 250.00

Total CHAPTERS 39.92 20.83 118.22 145.85 250.00

527 · Cataloging Supplies

527 a · Postage 98.00 91.66 392.00 641.70 1,100.00

527 · Cataloging Supplies - Other 497.98 208.33 1,453.44 1,458.35 2,500.00

Total 527 · Cataloging Supplies 595.98 299.99 1,845.44 2,100.05 3,600.00

529 · Memorials & Gifts Exp 0.00 0.00 0.00 0.00 0.00

532 · Mileage 0.00 83.33 171.21 583.35 1,000.00

PAYROLL EXPENSE

540 · Salaries & wages 16,565.13 16,923.08 124,838.63 126,923.07 220,000.00

541 · IMRF- Employer 1,650.51 1,692.31 12,928.61 12,692.30 22,000.00

543 · Maintenance wages 1,177.60 1,192.31 8,901.04 8,942.30 15,500.00

544 · Employee Benefits 7,282.07 3,000.00 22,023.93 21,000.00 36,000.00

545 · Payroll tax expense 1,527.30 1,800.00 11,570.61 13,500.00 23,400.00

548 · Direct Deposit Expense 35.00 33.33 262.50 233.35 400.00

PAYROLL EXPENSE - Other 0.00 0.00 0.00 0.00 0.00

Total PAYROLL EXPENSE 28,237.61 24,641.03 180,525.32 183,291.02 317,300.00

550 · Periodicals 0.00 125.00 921.42 875.00 1,500.00

551 · Professional Development 696.11 166.66 1,565.50 1,166.70 2,000.00

552 · Programs

11:04 AM 02/21/18 Cash Basis


January 2018

Page 3 of 3


552-a · Children Program 175.69 416.66 1,875.43 2,916.70 5,000.00

552-b · Adult Programs 490.44 416.66 3,528.92 2,916.70 5,000.00

552 · Programs - Other 0.00 0.00 1,762.72 0.00 0.00

Total 552 · Programs 666.13 833.32 7,167.07 5,833.40 10,000.00

553 · Public Relations 271.68 83.33 605.45 583.35 1,000.00

555 · Fines & Fees Expense 0.00 0.00 0.00 0.00

557 · Misc. Operating Expense 0.00 0.00 0.00 0.00 0.00

SERVICE AGREEMENT

560 · Computer 3,894.76 666.67 13,125.82 4,666.65 8,000.00

561 · Copier 114.83 250.00 1,199.10 1,750.00 3,000.00

Total SERVICE AGREEMENT 4,009.59 916.67 14,324.92 6,416.65 11,000.00

TORT

569 · Tort Publications 0.00 1,000.00 707.10 1,000.00 1,500.00

546 · Insurance/Workers Comp 0.00 2,016.16 3,200.00 3,200.00

568a · Tort Contingency 0.00 0.00 0.00 0.00

582 · Janitorial Supplies- Tort 262.77 250.00 823.55 1,750.00 3,000.00

579 · Pest Control 0.00 0.00 50.00 0.00 0.00

578 · Snow Removal 1,690.00 1,000.00 1,690.00 1,000.00 2,500.00

576 · Tort - Utilities 154.56 250.00 3,326.93 1,750.00 3,000.00

575 · Tort Salaries 2,221.90 2,461.54 17,510.01 18,461.53 32,000.00

566 · Insurance 0.00 8,259.00 15,000.00 15,000.00

567 · Legal/Professional -1,356.05 208.33 1,575.60 1,458.35 2,500.00

568 · Tort Other 1,500.00 416.66 3,249.77 2,916.70 5,000.00

Total TORT 4,473.18 5,586.53 39,208.12 46,536.58 67,700.00

UTILITIES

570a · eRate Services 0.00 200.00 200.00 200.00

570 · Telecommunications 967.27 500.00 3,718.22 3,500.00 6,000.00

571 · Technologies 0.00 208.33 1,134.90 1,458.35 2,500.00

572 · Ameren 1,759.65 2,750.00 19,029.34 19,250.00 33,000.00

573 · Water 48.34 166.66 387.20 1,166.70 2,000.00

Total UTILITIES 2,775.26 3,624.99 24,469.66 25,575.05 43,700.00

Total Expense 47,688.50 42,921.65 352,627.05 357,302.15 598,560.00

Net Ordinary Income -44,507.34 -39,460.89 574,161.53 544,180.42 320,292.80Net Income -44,507.34 -39,460.89 574,161.53 544,180.42 320,292.80

11:15 AM 02/21/18 Accrual Basis

Chillicothe Public Library District Transaction Detail by Account

January 2018

Page 1 of 7

Type Date Num Name Memo Class Clr Split Amount

410 · Per. Prop. Repl. TaxDeposit 01/19/2018 Deposit Corporate 100 · Cash - BB Primary CK BB 267-899 -464.65

Total 410 · Per. Prop. Repl. Tax -464.65

421 · Bond InterestDeposit 01/31/2018 Deposit Bond 171-1 · BB (Better Banks) Bond Acct -20.34

Total 421 · Bond Interest -20.34

422 · Interest Other

Deposit 01/01/2018 Deposit Corporate 130-2 · CEFCU 0649862-000 -0.01

Deposit 01/26/2018 Deposit Corporate 130-4 · CEFCU MM 05-06498623 -23.96

Deposit 01/31/2018 Deposit Corporate 130-1 · BB Super Now Project -0.42

Deposit 01/31/2018 Deposit Maintenance 102.2 · Cash - BB Maintenance Fund -0.92

Deposit 01/31/2018 Deposit IMRF 102.4 · Cash - BB IMRF Fund -2.69

Deposit 01/31/2018 Deposit Corporate 102.0 · Cash - BB Corporate Fund -3.66

Deposit 01/31/2018 Deposit Payroll Tax 102.3 · Cash - BB Payroll Tax Fund -0.91

Deposit 01/31/2018 Deposit 102.1 · Cash - BB Tort Liability Fund -2.39

Deposit 01/31/2018 Deposit Audit 102.5 · Cash - BB Audit Fund -0.44

Deposit 01/31/2018 Deposit Corporate 100 · Cash - BB Primary CK BB 267-899 -1.99

Total 422 · Interest Other -37.39

430 · Bldg Payment- 2nd Str PropertyDeposit 01/12/2018 Deposit Corporate 100 · Cash - BB Primary CK BB 267-899 -1,100.65

Total 430 · Bldg Payment- 2nd Str Property -1,100.65

442 · Program Income

442-a · Children ProgramDeposit 01/26/2018 552 Corporate 100 · Cash - BB Primary CK BB 267-899 -25.00

Total 442-a · Children Program -25.00

442 · Program Income - OtherDeposit 01/05/2018 Deposit Corporate 100 · Cash - BB Primary CK BB 267-899 -294.00

Total 442 · Program Income - Other -294.00

Total 442 · Program Income -319.00

460 · Fines

461 · Fees





Total 461 · Fees -207.53

462 · Material Replacement Fee



Total 462 · Material Replacement Fee -104.95

460 · Fines - Other





Total 460 · Fines - Other -526.65

Total 460 · Fines -839.13



January 2018

Page 2 of 7


490 · Memorials & GiftsDeposit 01/26/2018 Holmes Family Fund for Risers Corporate 100 · Cash - BB Primary CK BB 267-899 -400.00

Total 490 · Memorials & Gifts -400.00

549 · Subscriptions & DuesCheck 01/26/2018 DM Sam's Club Subscriptions & Dues Corporate 100 · Cash - BB Primary CK BB 267-899 284.93

Total 549 · Subscriptions & Dues 284.93

577 · Accounting ServicesCheck 01/26/2018 1881 Dwight Johnson Accounting Services Inv 129 Corporate 100 · Cash - BB Primary CK BB 267-899 600.00

Total 577 · Accounting Services 600.00

511 · Audio/Visual

511-a · Children Audio/VisualCheck 01/02/2018 1869 Amazon AV Children Corporate 100 · Cash - BB Primary CK BB 267-899 47.54

Total 511-a · Children Audio/Visual 47.54

511-b · Youth Audio/Visual

Check 01/16/2018 1871 Penguin Random House LLC AV - Acct 9045-80000 Inv 9045180000 Corporate 100 · Cash - BB Primary CK BB 267-899 138.75

Check 01/30/2018 1883 Amazon Adult A/V Corporate 100 · Cash - BB Primary CK BB 267-899 29.18

Total 511-b · Youth Audio/Visual 167.93

511-c · Adult Audio/Visual

Check 01/02/2018 1869 Amazon Adult A/V Corporate 100 · Cash - BB Primary CK BB 267-899 386.05

Check 01/30/2018 1883 Amazon AV Adult Corporate 100 · Cash - BB Primary CK BB 267-899 528.94

Total 511-c · Adult Audio/Visual 914.99

Total 511 · Audio/Visual 1,130.46

515 · Books

562 · Material Replacement Expense

Check 01/16/2018 1870 Ingram Library Services Corporate 100 · Cash - BB Primary CK BB 267-899 10.73

Check 01/30/2018 1883 Amazon Material Replacement Corporate 100 · Cash - BB Primary CK BB 267-899 7.50

Total 562 · Material Replacement Expense 18.23

515-a · Children Book

Check 01/02/2018 1869 Amazon Children Books Corporate 100 · Cash - BB Primary CK BB 267-899 27.74


Total 515-a · Children Book 424.59

515-b · Youth Books


Check 01/30/2018 1883 Amazon Youth Books Corporate 100 · Cash - BB Primary CK BB 267-899 53.97

Total 515-b · Youth Books 301.77

515-c · Adult Books

Check 01/16/2018 1870 Ingram Library Services Books Customer 20C4074 Corporate 100 · Cash - BB Primary CK BB 267-899 189.18

Check 01/16/2018 1872 Fern Schumer Chapman Books Inv 01092018-1 Corporate 100 · Cash - BB Primary CK BB 267-899 30.65

Check 01/30/2018 1883 Amazon Adult Books Corporate 100 · Cash - BB Primary CK BB 267-899 17.70

Total 515-c · Adult Books 237.53

Total 515 · Books 982.12

520 · Library SuppliesCheck 01/02/2018 1869 Amazon Library Supples Corporate 100 · Cash - BB Primary CK BB 267-899 62.86

Total 520 · Library Supplies 62.86

Building Maintenance

521 b · Repairs

Check 01/02/2018 1867 Flusooters Services, Inc. Repair Building Patio & Tuckpointing 10/26 Maintenance 100 · Cash - BB Primary CK BB 267-899 1,140.00



January 2018

Page 3 of 7


Check 01/16/2018 1874 Lawsons Plumbing Repair - Inv 90891 Maintenance 100 · Cash - BB Primary CK BB 267-899 522.67

Total 521 b · Repairs 1,662.67

521 d · LandscapeCheck 01/02/2018 1865 Marty Ogburn Mow Lawn 7/04/17 thru 11/09/17 - Inv Date 12/2 Maintenance 100 · Cash - BB Primary CK BB 267-899 1,200.00

Total 521 d · Landscape 1,200.00

Total Building Maintenance 2,862.67

CHAPTERS

522 · Cafe'ExpenseCheck 01/26/2018 DM Sam's Club Chapers Corporate 100 · Cash - BB Primary CK BB 267-899 39.92

Total 522 · Cafe'Expense 39.92

Total CHAPTERS 39.92

527 · Cataloging Supplies

527 a · PostageCheck 01/26/2018 DM Sam's Club Postage Corporate 100 · Cash - BB Primary CK BB 267-899 98.00

Total 527 a · Postage 98.00

527 · Cataloging Supplies - Other

Check 01/29/2018 Intuit payroll Quickbooks Corporate 100 · Cash - BB Primary CK BB 267-899 299.95

Check 01/30/2018 1884 Demco Inc Library Supplies Inv 6293526 Corporate 100 · Cash - BB Primary CK BB 267-899 198.03

Total 527 · Cataloging Supplies - Other 497.98

Total 527 · Cataloging Supplies 595.98

PAYROLL EXPENSE

540 · Salaries & wages

Paycheck 01/05/2018 DD1306 Aylmer, Mary E. Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,923.08

Paycheck 01/05/2018 DD1306 Aylmer, Mary E. Direct Deposit 100 · Cash - BB Primary CK BB 267-899 0.00

Paycheck 01/05/2018 DD1307 Barnett, Catherine Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,028.00

Paycheck 01/05/2018 DD1308 Crotz, Genevieve V Direct Deposit 100 · Cash - BB Primary CK BB 267-899 540.00



Paycheck 01/05/2018 DD1309 Greenhalgh, Megan Direct Deposit 100 · Cash - BB Primary CK BB 267-899 969.00


Paycheck 01/05/2018 DD1310 Hintze, Gail Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,276.80

Paycheck 01/05/2018 DD1310 Hintze, Gail Direct Deposit 100 · Cash - BB Primary CK BB 267-899 67.20

Paycheck 01/05/2018 DD1311 Jeffries, Alexander T Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,184.00

Paycheck 01/05/2018 DD1311 Jeffries, Alexander T Direct Deposit 100 · Cash - BB Primary CK BB 267-899 0.00

Paycheck 01/05/2018 DD1312 Jeffries, Lisa Direct Deposit 100 · Cash - BB Primary CK BB 267-899 940.80

Paycheck 01/05/2018 DD1314 Mosser, Kevin M Direct Deposit 100 · Cash - BB Primary CK BB 267-899 119.34

Paycheck 01/05/2018 DD1315 Traver, Susan L Direct Deposit 100 · Cash - BB Primary CK BB 267-899 203.49

Paycheck 01/19/2018 DD1316 Aylmer, Mary E. Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,923.08


Paycheck 01/19/2018 DD1317 Barnett, Catherine Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,028.00

Paycheck 01/19/2018 DD1318 Crotz, Genevieve V Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,080.00




Paycheck 01/19/2018 DD1320 Hintze, Gail Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,276.80


Paycheck 01/19/2018 DD1321 Jeffries, Alexander T Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,184.00



January 2018

Page 4 of 7






General Journal 01/31/2018 62 To Transfer Salary Corporate -SPLIT- -2,221.90

General Journal 01/31/2018 62 To Transfer Salary Corporate 540 · Salaries & wages 1,177.60

Total 540 · Salaries & wages 16,565.13

541 · IMRF- EmployerLiability Check 01/31/2018 DM IMRF IMRF 100 · Cash - BB Primary CK BB 267-899 1,650.51

Total 541 · IMRF- Employer 1,650.51

543 · Maintenance wages

Paycheck 01/05/2018 DD1313 Kent, Chris Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,177.60

Paycheck 01/19/2018 DD1323 Kent, Chris Direct Deposit 100 · Cash - BB Primary CK BB 267-899 1,177.60

General Journal 01/31/2018 62 To Transfer Salary Maintenance 540 · Salaries & wages -1,177.60

Total 543 · Maintenance wages 1,177.60

544 · Employee Benefits

Liability Check 01/02/2018 1863 United Healthcare of the River Valley 8344880 Corporate 100 · Cash - BB Primary CK BB 267-899 3,794.65

Check 01/16/2018 1880 Humana Insurance Co. Dental & Vision Ins. - Billing ID 794566-001 Corporate 100 · Cash - BB Primary CK BB 267-899 295.89

Check 01/30/2018 1885 Humana Insurance Co. Dental & Vision Ins. - Billing ID 794566-001 Corporate 100 · Cash - BB Primary CK BB 267-899 295.89

Liability Check 01/30/2018 1886 United Healthcare of the River Valley 8344880 Corporate 100 · Cash - BB Primary CK BB 267-899 2,895.64

Total 544 · Employee Benefits 7,282.07

545 · Payroll tax expense



Paycheck 01/05/2018 DD1307 Barnett, Catherine Direct Deposit 100 · Cash - BB Primary CK BB 267-899 63.74












Paycheck 01/05/2018 DD1313 Kent, Chris Direct Deposit 100 · Cash - BB Primary CK BB 267-899 73.01













January 2018

Page 5 of 7

















Total 545 · Payroll tax expense 1,527.30

548 · Direct Deposit Expense

Liability Check 01/04/2018 QuickBooks Payroll Service Created by Payroll Service on 01/01/2018 100 · Cash - BB Primary CK BB 267-899 7,279.15

Paycheck 01/05/2018 DD1306 Aylmer, Mary E. Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -1,309.90

Paycheck 01/05/2018 DD1307 Barnett, Catherine Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -741.63

Paycheck 01/05/2018 DD1308 Crotz, Genevieve V Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -757.67

Paycheck 01/05/2018 DD1309 Greenhalgh, Megan Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -688.99

Paycheck 01/05/2018 DD1310 Hintze, Gail Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -979.00

Paycheck 01/05/2018 DD1311 Jeffries, Alexander T Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -350.00


Paycheck 01/05/2018 DD1312 Jeffries, Lisa Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -725.02

Paycheck 01/05/2018 DD1313 Kent, Chris Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -900.83

Paycheck 01/05/2018 DD1314 Mosser, Kevin M Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -108.11

Paycheck 01/05/2018 DD1315 Traver, Susan L Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -165.85

Liability Check 01/18/2018 QuickBooks Payroll Service Created by Payroll Service on 01/15/2018 100 · Cash - BB Primary CK BB 267-899 7,146.99

Paycheck 01/19/2018 DD1316 Aylmer, Mary E. Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -1,299.08

Paycheck 01/19/2018 DD1317 Barnett, Catherine Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -733.58

Paycheck 01/19/2018 DD1318 Crotz, Genevieve V Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -749.60

Paycheck 01/19/2018 DD1319 Greenhalgh, Megan Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -680.92

Paycheck 01/19/2018 DD1320 Hintze, Gail Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -952.25



Paycheck 01/19/2018 DD1322 Jeffries, Lisa Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -725.02

Paycheck 01/19/2018 DD1323 Kent, Chris Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -895.13

Paycheck 01/19/2018 DD1324 Mosser, Kevin M Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -84.04

Paycheck 01/19/2018 DD1325 Traver, Susan L Direct Deposit 100 · Cash - BB Primary CK BB 267-899 -128.51

Total 548 · Direct Deposit Expense 0.00

PAYROLL EXPENSE - Other

Liability Check 01/04/2018 QuickBooks Payroll Service Fee for 10 direct deposit(s) at $1.75 each 100 · Cash - BB Primary CK BB 267-899 17.50

Liability Check 01/18/2018 QuickBooks Payroll Service Fee for 10 direct deposit(s) at $1.75 each 100 · Cash - BB Primary CK BB 267-899 17.50

Total PAYROLL EXPENSE - Other 35.00

Total PAYROLL EXPENSE 28,237.61



January 2018

Page 6 of 7


551 · Professional Development

Check 01/16/2018 1873 American Library Association Dues Customer ID 2021847 Corporate 100 · Cash - BB Primary CK BB 267-899 140.00

Check 01/26/2018 DM Sam's Club Professional Development Corporate 100 · Cash - BB Primary CK BB 267-899 556.11

Total 551 · Professional Development 696.11

552 · Programs

552-a · Children Program

Check 01/02/2018 1868 Communication Junction 552 - Programs Sign & Sing 01/08/18 & 01/22/18Corporate 100 · Cash - BB Primary CK BB 267-899 120.00

Check 01/26/2018 DM Sam's Club Childrens Programs Corporate 100 · Cash - BB Primary CK BB 267-899 55.69

Total 552-a · Children Program 175.69

552-b · Adult Programs

Check 01/02/2018 1869 Amazon Adult Programs Corporate 100 · Cash - BB Primary CK BB 267-899 22.56

Check 01/26/2018 DM Sam's Club Adult Programs Corporate 100 · Cash - BB Primary CK BB 267-899 92.88

Check 01/30/2018 1887 Shannon Werckle Roundstone Buskers - Concerts in the Stacks 3/ Corporate 100 · Cash - BB Primary CK BB 267-899 300.00

Check 01/30/2018 1892 Helja Antola Crowe Cooking Around the World - 2/5/2018 Corporate 100 · Cash - BB Primary CK BB 267-899 75.00

Total 552-b · Adult Programs 490.44

Total 552 · Programs 666.13

553 · Public RelationsCheck 01/26/2018 DM Sam's Club Public Relations Corporate 100 · Cash - BB Primary CK BB 267-899 271.68

Total 553 · Public Relations 271.68

SERVICE AGREEMENT

560 · Computer

Check 01/02/2018 1866 Phillip Moats Computer Maintenance Maintenance 100 · Cash - BB Primary CK BB 267-899 300.00

Check 01/02/2018 1869 Amazon Computer Maintenance Maintenance 100 · Cash - BB Primary CK BB 267-899 2,802.04

Check 01/16/2018 1879 Heart Technologies Computer Maintenance Inv 14201 Maintenance 100 · Cash - BB Primary CK BB 267-899 240.00

Check 01/26/2018 DM Sam's Club Computer Maintenance Maintenance 100 · Cash - BB Primary CK BB 267-899 517.97

Check 01/30/2018 1883 Amazon Computer Maintenance Maintenance 100 · Cash - BB Primary CK BB 267-899 34.75

Total 560 · Computer 3,894.76

561 · CopierCheck 01/16/2018 1877 Digital Copy Systems 561 - Copier Inv AR19653 Maintenance 100 · Cash - BB Primary CK BB 267-899 114.83

Total 561 · Copier 114.83

Total SERVICE AGREEMENT 4,009.59

TORT

582 · Janitorial Supplies- Tort

Check 01/26/2018 DM Sam's Club Janitorial Supplies Tort 100 · Cash - BB Primary CK BB 267-899 102.78

Check 01/30/2018 1883 Amazon Janitorial Supples Tort 100 · Cash - BB Primary CK BB 267-899 159.99

Total 582 · Janitorial Supplies- Tort 262.77

578 · Snow Removal

Check 01/16/2018 1882 Tim Peters Landscapes Dec 17 Snow Plowing & Salting Tort 100 · Cash - BB Primary CK BB 267-899 885.00

Check 01/16/2018 1882 Tim Peters Landscapes Jan 3, 2018 Salting Tort 100 · Cash - BB Primary CK BB 267-899 125.00

Check 01/30/2018 1891 Tim Peters Landscapes Jan 7, 2018Snow Removal & Salting Tort 100 · Cash - BB Primary CK BB 267-899 230.00

Check 01/30/2018 1891 Tim Peters Landscapes Jan 11, 2018 Salting Tort 100 · Cash - BB Primary CK BB 267-899 125.00

Check 01/30/2018 1891 Tim Peters Landscapes Jan 14, 2018 Snow Removal & Salting Tort 100 · Cash - BB Primary CK BB 267-899 325.00

Total 578 · Snow Removal 1,690.00

576 · Tort - UtilitiesCheck 01/30/2018 1890 Wigand Disposal Company Tort Utilities - Waste Removal Inv 3734383 Tort 100 · Cash - BB Primary CK BB 267-899 154.56

Total 576 · Tort - Utilities 154.56

575 · Tort Salaries



January 2018

Page 7 of 7


General Journal 01/31/2018 62 To Transfer Salary Tort 540 · Salaries & wages 2,221.90

Total 575 · Tort Salaries 2,221.90

567 · Legal/Professional

General Journal 01/01/2018 61 Transfer Tort 568 · Tort Other -1,500.00

Check 01/16/2018 1875 Kavanagh, Scully,Sudow, White & Frederick Policy Update # 148499 Tort 100 · Cash - BB Primary CK BB 267-899 135.00

Check 01/16/2018 1876 Unique Management Services, Inc. Placements - Inv 456520 Tort 100 · Cash - BB Primary CK BB 267-899 8.95

Total 567 · Legal/Professional -1,356.05

568 · Tort OtherGeneral Journal 01/01/2018 61 Transfer Tort 567 · Legal/Professional 1,500.00

Total 568 · Tort Other 1,500.00

Total TORT 4,473.18

UTILITIES

570 · Telecommunications

Check 01/02/2018 1864 Mediacom 570 - Telecommunication Corporate 100 · Cash - BB Primary CK BB 267-899 480.83

Check 01/30/2018 1888 Mediacom 570 - Telecommunication Corporate 100 · Cash - BB Primary CK BB 267-899 486.44

Total 570 · Telecommunications 967.27

572 · AmerenCheck 01/04/2018 DM AEP Energy Utility Electric Corporate 100 · Cash - BB Primary CK BB 267-899 1,759.65

Total 572 · Ameren 1,759.65

573 · WaterCheck 01/30/2018 1889 Chillicothe Municipal Waterworks 573 - Water & Sewer Corporate 100 · Cash - BB Primary CK BB 267-899 48.34

Total 573 · Water 48.34

Total UTILITIES 2,775.26

Report To Library Director – 02152018 Alexander Jeffries – Technology -The Server and Terminal Server are both working with no problems. - Our new servers were ordered with a reasonable discount from Dell. Once they arrive Phil will install the server software and then we will be ready to switch over to the new system. The change over should have very minimal down time. - Backups are still great and running fine. We will need to have Heart move our backup software to the new servers once they are installed. This should be no problem. -Symantec antivirus software licensing issues have been fixed and Symantec is working perfectly. We’ve actually had several malware attacks recently that were completely caught by Symantec. - New wifi access points have been added above the YAR room near children’s, and above the door to the local history room. These additional APs will give us a better, stronger wireless network. Now that so many patrons connect to the wifi with mobile devices we have had several issues with access when a lot of people are connected at once. This should ease that problem. From a user perspective nothing will change except faster and more reliable connectivity. Each AP will simply rebroadcast our two normal networks. - One security camera has been installed and is running. It’s pointed at the YA area and back patio. The camera only records when motion is detected and saves recordings for 5 days and then deletes them unless we choose to save one. I am currently working to get the motion detection calibrated just right. Chris and I have also run the CAT5 in the ceiling of the lobby to install the next camera there. -I fulfilled 4 obituary lookups for an out of state woman doing genealogy research. I have also begun a project for one of our regular patrons/volunteers searching for multiple obits spanning from the 1880s to the 1980s. I am currently working to fulfill this request a little bit at a time because of it’s size. - Lots more 3d printing this month. I’ve printed a Pi robot body, dimmer switch wall plates, and replacement parts for one patrons blender! Total Website hits for January 2018 3121 Top 10 most popular pages on our website for January 2018 Home page / Archives 1665 Calendar 213 IVC High School Yearbook Archive 163 My Account 115 IVC High School Yearbook Archive - 1970s 89 IVC High School Yearbook Archive - 1980s 81 IVC High School Yearbook Archive - 1960s 60 eBooks 53 Contact Us 43 Hours 43

Young Adult & Adult Services Department Report – January 2018 This month we put a lot of focus on our trio of health related programs. The Community Dialogue on Heroin/Opiate Addiction sparked a lot of conversation, sharing of personal stories, and ideas – how we might combat this crisis as a community, as well as other programs we might host here at the library. The informational program by Medical Cannabis Outreach was well-attended and also generated some compelling discussion. At both sessions, patrons expressed interest in having more programming related to these topics. We also had a robust turnout for Flavorful Fermented Foods, which was informative, delicious, and efficient.

Another big program this month was the concert by Stone & Snow. This is the last of the five concerts made possible this past year by the memorial donation by the family of Louise Myers, though we plan to continue to host concerts as we are able.

Other programs this month included Cooking around the World (our heritage potluck), Hot Cocoa & Bedtime Stories, movie screenings, Books+Tea (our regulars plus four new attendees!), and Storytime for Grown-ups at Evergreen. I conducted our monthly session at the library for a CEC special ed class. We also hosted Red Cross blood and platelet drives.

In January, I also finished weeding the YA Fiction section, which cleared out some old titles that hadn’t circulated in a while, made way for new ones, and gave us a bit of much-needed space, hopefully resulting in a neater, more browser-friendly section.

January Newsletter & Marketing Stats:

E-Newsletter was sent through MailChimp to 1739 recipients and successfully delivered to 1691. 187 recipients opened (353 total opens) 23 recipients clicked on links (163 total clicks) 3 unsubscribed (2 “No longer interested,” 1 “Unspecified”) We printed 125 newsletters for distribution within the library, and had 7 left over. We printed 20 newsletters for the Chamber welcome bags, but they weren’t picked up.

A PDF of the print newsletter was sent South School, Mossville School, CEC, IVC High School, St. Edwards, and Calvary Baptist. A PDF of the print newsletter along with a list of events was sent weekly to our media list. Arts and other special events were promoted through additional listings, media outreach, and press releases.

Children’s Department Report to the Board February 2018 Programs We had a big crowd for our Valentine Make-and-Take on January 27 – I think it was the biggest group I’ve had for this event. Toddlers, teens and grownups made cards and decorations to take home. Cathy Lane, who replaced Melissa Sauder at Camp Wokanda, brought her husband to help with her “What Should I put in My Backpack?” on January 23. We learned some basic principles of packing, for example: consider the resources that will be available to you on your trip (microwave meals might not be too useful when backpacking!). One Boy Scout leader brought his whole troop, and told me afterwards that he hopes we’ll repeat this program every year.

I helped out at the Mossville Fine Arts Fair on February 7. Our project for this year: painted rocks. About twenty-five students decorated their rocks with faces, spots, flowers, stars, you name it. I think they had fun. Pearce Day Campers will join us for a couple programs during school vacation week at the end of March. We are planning a make-and-take program and a reading program. Etc. Our new rocking chair was delivered at the end of January. It is assembled and ready for use in the Youth area. Try it out – it’s very comfortable. I see that it is being used a lot already. Respectfully Submitted, Gail Hintze Children’s Librarian

February 2018

Acquisitions & Technical Services

Acquisitions/Collection Development • January really picked up for publishing, so I was busy ordering, checking items in, and

cataloging. • I worked with Mary to strengthen areas of our nonfiction collection that are tied to

upcoming programs, such as the opiate epidemic, addiction, and medical cannabis. We have some really high-quality titles for our patrons now!

• I updated the Materials Budget to track all purchases across line items in 515 and 511. • I provided staff who select materials with a monthly report, showing year-to-date totals

for both spent and encumbered funds. Technical Services

• Cataloging went smoothly this month. I cataloged our regular materials, processed a few batches of items through OCLC Connexion, and sent scans of items to RSA to be originally cataloged.

• I attended the Database Committee Meeting remotely on Wednesday, Jan. 24th. Erica Laughlin from RSA went over some cataloging procedures, new rules, and database developments.

• I also completed a refresher course on WebJunction for MARC records. It’s very helpful to brush up on the intricacies of MARC so that I can better select appropriate records to attach our items to in WorkFlows and OCLC Connexion.

Programming

• Food for Fines in January took in 30 nonperishable food items and allowed us to forgive $29.05 in overdue fines for patrons.

• We resumed Friday Night Gaming in January. We had 8 attendees and 3 regulars who couldn’t make it. Attendance is definitely going back up!

Marketing

• I handled posts for Facebook, Instagram, and Twitter. • I started creating events on our Facebook page this month, and it seems to be going

extremely well! We’ve had a ton of interactions with the events and have been able to get a nice idea of community interest as we get closer to the day of the program. Our page likes and visits have also increased.

• I met with Mary, Catherine, and Gail for a program and marketing meeting. Bookkeeping

• I continue to process the weekly deposit for the library. • I continue to code and mail bills for the library.

Miscellaneous

• I helped coordinate our volunteer, Kaci, as she performed her duties around the library. Respectfully, Genevieve Crotz

CIRCULATION BOARD REPORT

FEBRUARY 15, 2018

Things are going well in the Circulation Department. It is tax time, and the AARP people are very busy in the public meeting room. Even so, we continue to have a number of library

programs as well as patron showers and birthday parties to keep the public meeting room full on a regular basis.

My displays seem to be well-received, and I am getting ready to change the current ones to let patrons know about some new and upcoming events.

I am keeping the patron cards up to date, attempting to correct any email addresses that have been entered in error or just need updating. I will be starting the semi-annual purge of expired

patrons in just a few weeks.

The spring book sale is on the calendar. It needed to be moved to a later date than usual, but should still be well-attended. I have bins set up in the basement so that Jody can start sorting the

books for the sale. ( A monumental task!)

We have 6 volunteer shelvers at this time. They have been doing a great job with this task, and they are wonderfully willing to help.

Respectfully,

Lisa Jeffries

Circulation

2018 January

January brings a new year, but thankfully we do many of the same things at the library. I mostly did my regular responsibilities throughout the month. I did take a few days off towards the beginning of the month, so a big thank-you to everyone who helped fill in while I was gone.

I counted in board games (including the zombie one that has approximately a million, zillion pieces) and took items off of the new shelves. I shelved, manned the circulation desk, restocked the scratch paper, answered reference questions, shelved again, cleaned some DVDs using the disc cleaner, repaired some damaged AV item cases, made a new spine label for a very, very old lost item that was finally returned, and shelved again.

I helped Catherine with her weeding project; I ran a report with statistics and then deleted items after she pulled them. I also ran a one-day circulation report for Lisa.

I requested a new Item Cat 1-3 report for Mary from RSA through BlueCloud Analytics; it seems to be working well for the moment but we will have to see how well it holds up to our needs in the future.

I processed a lot of new items in January. I went back to using all three sizes of paperfold book covers, which is more efficient. And I like to think I’m getting better, or at least more practiced, at laminating.

Inter-library loans are all going well; they still include doing the pick lists, cleaning off the hold shelf, and processing the deliveries and returns. I had one patron request an item through email instead of coming into the library. I also requested an item through I-Share, which I try to do if I request an item from an academic library. I also cleaned out some of our pending transits list – items that have been marked ‘in transit’ from another library to us but were actually on the lending library’s shelf. Also, after the RSA migration, we’ve started receiving emails from RSA with faulty patron email addresses that I print out to give to Lisa for fixing or notation.

I cleaned the fish tank twice; it’s hard to tell if A. J. very friendly fish or very aggressive, but either way he is a very engaged library pet.

RSA Received - 738 RSA Sent – 446 I-Share – 1 OCLC Received – 4 OCLC Sent – 12

· chillicothe public library district . board meeting agenda . february 26, 2018, 5:30 pm . 430...

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