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FÉDÉRATION AÉRONAUTIQUE INTERNATIONALE

BALLOONING COMMISSION CIACOMMISSION D’AEROSTATION

CIA ANNUAL CONFERENCE

HELD IN THESSALONIKI, GREECE

1st TO 4th MARCH 2000

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MINUTES OF THE PLENARY MEETING

3rd AND 4th MARCH 2000

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In these minutes:the results of voting (motions and elections) are shown in italics on a separate line

FAI – AVENUE MON-REPOS 24, 1005 LAUSANNE, SWITZERLAND

Items calling for further action are boxed thus

CIA PLENARY MEETING 2000 - MINUTES PAGE 2

CIA MEETING 2000 – INDEX TO MINUTES

ITEM Minute Page AppendixAdministration Account 39 15 15Aerospace Education Commission - FAI 30 13 11Air Sports Medals - FAI 45 19Apologies for absence 2 4Appendices - List of 22Attendance Record 3Budget 40 15Bureau Actions 12 5 1CASI Representative 49 21CIA Officers - Election of 45 19Competitors Subcommittee 35 14 14Counting Committee 6 4Delegates Reports 17 5Environmental Commission - FAI 32 13Europe Airsports 34 13 13Event Planning Advisory Service 21 9 5FAI Members – March 2000 Att 6General Conference - FAI 16 5Great Balloon Race 37 15Hall of Fame 46 19Jurors for 2000 Events Att 5Jurors list for 2000 Att 1Jury Board Report 18 5 2Medico-Physiological Commission - FAI 31 13 12Minutes of 1999 Meeting 11 5Montgolfier Diplomas 43 18New Business 8 4Next Meeting 51 22No Shows at Category 1 Events 29 12Observer Subcommittee Report 19 6 3Organisers Agreement 50 21Points for Action Att 4PR & Development Subcommittee Report 20 8 4Records 1999 Att 3Records Review Subcommittee Report 22 9 6Roll call and Proxies 3 3 & 4Rules Subcommittee Report 25 10 9Safety Subcommittee Report 23 10 7Sanctioned Events - details for approval 41&42 15&18Santos Dumont Gold Airship Medal 44 19Simulated Flying Group - FAI 33 13Statistics and Annual Return Summary Att 2Subcommittee and Working Group Members - Election of 46 19Subcommittee Chairpersons - Election of 38 15Voting procedures 10 4World Air Games Report 27 12 10World Air Games Working Group Report 24 10 8Youth Camps 26 11


CIA OFFICERS, DELEGATES, ALTERNATE DELEGATES, SUBCOMMITTEEMEMBERS, WORKING GROUP MEMBERS AND OBSERVERS

attending the Annual Conference in Thessaloniki, Greece, 2000

CIA PRESIDENT Jean-Claude WEBER (LUX)CIA SECRETARY Neil ROBERTSON (GBR)FAI SECRETARY GENERAL

Max BISHOP (FAI)

FAI WORLD AIR GAMES

AIR SPORTS CO-ORDINATOR Ugo PORTILLO (ESP)

CIA HALL OF FAME 1999 LIVING INDUCTEE Alfred ECKART (GER)5

COUNTRY DELEGATE ALTERNATE Subcommittee/Working GroupMembers and Observers

AUSTRALIA (AUS) WILSON, R Stuart, DAUSTRIA (AUT) GRUBER, W STARKBAUM, J Scholz, G; Scholz, M;

Sturzlinger, GBELGIUM (BEL) MEULEMAN, F Sax, JBRAZIL (BRA) BRITES, l HAIM, S Minev, DCANADA (CAN) NAGORSKI, ACZECH REP (CZE) SUCHY, MDENMARK (DEN) VINTHER, JFINLAND (FIN) PAKARINEN, EFRANCE (FRA) POULET, A (vote) Besnainou, M; Roux Devillas, S;

Moizard, FGERMANY (GER) HAGGENEY, M SCHNEIDER, UGREECE (GRE) KOTZAGERIDES, M PAPARGIRES, N Bistas, CHUNGARY (HUN) HIDAS, S (vote)INDIA (IND) GUPTA, VITALY (ITA) CISARO, EJAPAN (JPN) ICHIYOSHI, S KAKUDA, MLITHUANIA (LTU) KOMZA, RLUXEMBOURG (LUX) SAUBER, CNETHERLANDS (NED) DE BRUIJN, M COUCKE, RPOLAND (POL) CZERNIAWSKI, JRUSSIA (RUS) (Suspended)

SHIFRIN, D(no vote)

SOUTH AFRICA (RSA) WESTWORTH, ASPAIN (ESP) LLADO-COSTA, C Gonzales, ASWEDEN (SWE) AKERSTEDT, H STENER, B Odman, H, Lindstrom, OSWITZERLAND (SUI) BURKARD, J Mast, CTURKEY (TUR) TEKIN, A Keremoglu, IUKRAINE KARNAUKHOV, V

(vote)UK (GBR) CAMERON, D PURFIELD, L Donnelly, T; Robertson, DUSA (USA) SULLIVAN, M LEVIN, D Wiseman, R; Brake, P; Wallace, RYUGOSLAVIA (suspended)

STOSKOVIC, M(no vote)

TOTALS 26 (-2 no vote + 2 proxies) 12 (3 voting) 25

Total 29 votes

GRAND TOTAL = 63 + 16 SOCIAL = 79


1. WELCOME AND INTRODUCTIONS

The Plenary Meeting commenced with the FAI Anthem.

CIA President, Jean-Claude Weber, welcomed Delegates.

2. APOLOGIES FOR ABSENCE

Apologies for absence were received from:

T. Villey (FRA), T. Miklousic (CRO), K. Stefan (USA), S. Medven (FAI), J. Soukup (GBR), M. Oiwa (JAP) andJ. Grubbstrom (SWE)

3. ROLL CALL & PROXIES

The Secretary called the roll and established that there were 27 voting members present plus two valid Proxies (Venezuela to Brazil and Croatia to UK) making 29 votes in total, being sufficient for a Quorum (IR 3.2.3).

4. AGENDA ORDER

Delegates were reminded that the agenda order would be established by the President (IR 3.6.1).The Chair announced that the presentation on GPS would be taken under Agenda item 13 and not 17 as published.

5. REVIEW OF PROCEDURES

Delegates were reminded of the procedures in respect of:Motions (IR 3.7)Rules of Debate (IR 3.8)

6. COUNTING COMMITTEE

Max Bishop (FAI) and Diana Robertson (GBR) were nominated as the Counting Committee (IR 3.11.4)

Approved unanimously on a motion from the Chair

7. CIA POLICY DOCUMENTS

The Delegates were reminded of the CIA Policy Documents in force for the meeting.

8. NEW BUSINESS

The Chair and Mr. Bishop reported on the background to the new FAI By-Law 5.6.4 and the difficulties this imposed on CIA. The Chair stated that FAI would be asked to build more flexibility into the By-Law for the future.

The Plenary decided that a 45-day period in which Delegates could raise objections would be applied on an individual basis to NEW MOTIONS introduced during the Plenary. Any such new business to have written proposals available with the agenda item to which it applies.

9. ABSOLUTE MAJORITY

The number of votes required to achieve an Absolute Majority was declared as 15.

The Chair announced that the Absolute Majority would only be changed as a result of Delegates arriving late or departing early who formally notify the Chair.

10. VOTING PROCEDURE

The Chair announced that the procedure to be adopted for the nomination and election of the Vice Presidents would be the same as that used in 1999:


The first round of nominations and voting would be for the election of the First Vice President (absolute majority).

The second round of nominations and voting would be for the election of the Second and Third Vice Presidents (plurality).

The Chair announced that all members of the Bureau would be standing for re-election and that Delegates should take this into account when making nominations.

11. MINUTES OF THE 1999 PLENARY MEETING

The Chair proposed the adoption of the minutes of the 1999 Plenary Meeting.

Approved unanimously

12. CIA BUREAU ACTIONS Appendix 1

The Chair reported on the actions taken by the Bureau in the previous 12 months.

After discussion on what business is considered appropriate for Bureau decisions between Plenaries a proposal from the Chair to adopt the Bureau Actions was defeated.

The item was adjourned for the formal welcome by the organisers.

13. 1. WELCOME AND INTRODUCTIONS (resumed)

Delegates were welcomed to Greece, Thessaloniki and the Conference by YIANIS MAGRIOTIS, Minister of Macedonia and Thraki, and CHRIS BISTAS, Vice President of the Hellenic Aeronautical and Airsports Federation.

The Chair introduced ALFRED ECKERT, 1999 inductee of the CIA Hall of Fame

14. IN MEMORIAM

The Chair called for a moment of silence in respect of Jacqueline Sax and other recently departed members of the ballooning community.

15. 12. CIA BUREAU ACTIONS (resumed)

The Chair pointed out that under By-Law 5.4.3 formal approval of Bureau Actions by the Delegates was not required.

16. FAI GENERAL CONFERENCE

Mr. Max Bishop (FAI) gave a short report on FAI activities in 1999 and the business of the 1999 FAI General Conference.

17. REPORTS FROM DELEGATES

The Delegates from the countries in attendance presented their reports to the meeting.

18. REPORT OF THE JURY BOARD Appendix 2

Hans Akerstedt (SWE) reported on the work of the Jury Board and proposed the following motions:

Motion 1: New and upgrade jurors That the following changes be made to the list of approved CIA jurors.

Tom-Dragan Miklousic, Croatia, Entry level. New. Anita Noguera, Spain, Entry level. New.


Mary Anne Stevens, Canada. Upgraded to Intermediate level.

Motion 2: Event Juries 2000

That the juries according to Appendix 2 be approved for the CIA Sanctioned Events during year 2000.

Motion 3: Scoring software

That after final recommendation regarding wording by Statutes & Sporting Code WG through Rules Subcommittee, the following paragraph be added to the appropriate chapter of the Sporting Code, Section 1

(chapters 5 and 7). The new text to be in effect from January 1st, 2003:

Scoring software for a CIA Sanctioned Event shall be approved by CIA at the latest 3 months before the start of the event.

After some discussion concerning the availability of suitable benchmark software for checking scoring programmes Netherlands /Switzerland proposed a motion to bring the effective date forward to 2001.

Motion defeated.

It was agreed that organisers can submit scoring software to either the Jury Board or the Scoring Working Group for checking.

Motion 4: Change of requirements for all levels

That following changes be made in the requirements for experience for jurors

CIA Jury Members Handbook, Appendix CEntry Level Juror

Delete: - Must have some piloting experience in aerostats

Senior Level JurorAdd: - Must have Pilot-in-Command experience in aerostats

The Jury Board Chairman added that this motion would only apply to new Jurors

Motion 5: Withdrawn

The Report and Motions were approved unanimously

19. REPORT OF THE OBSERVER SUBCOMMITTEE Appendix 3

Ron Wiseman (USA) reported on the work of the Observer Subcommittee and proposed the following motions:

Motion 1: International Observer Registration Programme

The OSC recommends the following qualifications for the Gas Balloon (AA)) category to be added to the International Observer Registration programme:

Assessment Subjective Objective ObjectiveGas Balloon (AA) Category

Recommendation from National Chief Observer for Gas Balloon Observing (CIA Delegate if no National Chief Observer)

Completion of the Hot Air Balloon Category requirements

Minimum of 1 Gas Ballooning Event


The OSC recommends the following qualifications for the Record category be added to the International Observer Registration programme.

Assessment Subjective Objective ObjectiveRecord Category Recommendation from National

Chief Observer for Record Attempt Observing (CIA Delegate if no National Chief Observer)

Complete ONE of these options:B. Completion of the Hot Air Balloon CategoryB. Professional Evaluation of Record Observing – to attain 90% score

Minimum of 1 Record attempt

There was a short discussion during which it was pointed out that these requirements were recommendations only and not a mandatory requirement for International Observers

Motion approved unanimously

Motion 2: Observers at CIA Category One events

The OSC recommends the current Invitation Policy for Observers at CIA Category One Events (adopted at the 1995 Plenary session) be modified to utilise the Registry of International Observers. The new version, covering

the invitation and selection process of observers for CIA Category One events, is as follows:

Invitation and Selection Policy of Observers for CIA AX Category One Events

Observers for CIA Category One events shall be selected according to the following process:

1. The Chief Observer of the Event, at the request of the organiser, shall request the National Chief Observer of an eligible NAC to nominate observers for the event using these guidelines:

a. The Chief Observer of the Event may request the National Chief Observer to nominate up to 7 observers listed in the REGISTRY OF INTERNATIONAL OBSERVERS and up to 5 additional observers (or up to 25 additional observers if the host nation) that can perform competently at international events

b. The National Chief Observer should present a suggested order of invitation for all observers nominated

c. If there is no currently appointed Chief Observer in the nation, then the CIA Delegate shall perform the duties of the Chief Observer and nominate the observers.

d. The Chief Observer of the Event should begin the request process 6-7 months prior to the event and is strongly advised to set an appropriate deadline by which the National Chief Observer must

respond

2. The Chief Observer of the Event may nominate additional observers for the event from any eligible NAC that are experienced and well known for their competency as observers using these guidelines:

a. If the observer is listed in the REGISTRY OF INTERNATIONAL OBSERVERS, the observer may be invited directly.

b. If the observer is not listed in the REGISTRY OF INTERNATIONAL OBSERVERS, the Chief Observer of the Event must verify the nomination with the observer's National Chief Observer

(or if no Chief Observer, the CIA Delegate). If there is an objection then the observer shall not be invited.

c. The number of additional observers nominated by the Chief Observer of the Event shall not exceed 20% of the total observers staffing the event.

3. The Chief Observer of the Event shall select the observers to invite using these guidelines:

a. The primary aim should be to invite competent observers, and secondarily to achieve as wide a spread of nationalities as possible. The number of observers does not have to be equally

distributed among nations.


b. The suggested order of invitation submitted by the National Chief Observers should be considered advisory and be accommodated whenever possible.

c. When the choice to select an observer is between one listed and one not listed in the REGISTRY OF INTERNATIONAL OBSERVERS, preference shall be given to the observer listed in

the REGISTRY.

4. The Chief Observer of the Event shall issue an invitation to observe at the event to those observers selected using these guidelines:

a. the invitation may be issued directly to the individual observer, or may be issued as a part of a group invitation through the National Chief Observer.

b. the invitations shall be issued no less than 4 full months prior to the event, but 6 months prior is highly recommended to allow observers time to make arrangements away from work and

affordable overseas travel arrangements.

In discussion it became apparent that more time was needed for study of this motion by the AX Working Group and others.

Proposal to table the motion until 2001 approved unanimously

On a motion from the Chair the Report was approved unanimously

20. REPORT OF THE PR AND DEVELOPMENT SUBCOMMITTEE Appendix 4

Darryl Stuart (AUS) reported on the work of the PR and Development Subcommittee and Alex Nagorski (CAN) made a presentation on the FAI World Air Games media survey.

It was reported that in spite of no activity during 1999 the proposed CIA Airsport Promotion Award is to remain an active item of PR & Development Subcommittee business.

The following motions were proposed:

Motion 1: Expenditure

That expenditure up to CHF 3000 be approved for 1000 CIA Patches, 20 Anthem Cassettes, 10 Flags and a quantity of ribbons for CIA Medals.

A request was made for the Anthem to be recorded on CD, and that if possible this disc should also contain the National Anthems of ballooning countries.


Motion 2: CIA Name and Logo

That the PR & Development Subcommittee review the Name and Logo of the CIA in order to make a recommendation to the 2001 Plenary.

In discussion Max Bishop stated that there is currently a proposal for FAI to improve its visual image, and that co- ordination between FAI and CIA would be required on the subject of names and logos.

The Plenary though that the use of CIA Logo on basket banners, targets, etc should be pursued, but that rules of use would be better included in EPAS Guidelines rather than MERs




21. REPORT OF THE EVENT PLANNING AND ADVISORY SERVICE Appendix 5(a)

Alex Nagorski (CAN) reported on the work of the Event Planning and Advisory Service and made a PowerPoint presentation on event debriefings, surveys and CIA Question and Answer sessions at events. Appendix 5(b)

There was discussion on Item 4 of the Report – FAI Organisers Agreement – in which it was felt that the Plenary should be more involved in future version of this agreement.

There was discussion on Item 5 – Sanction Fees – in which Canada/Belgium proposed the adoption of the Mixed Formula.

Motion failed

A second motion proposed by Canada/Belgium on Item 5 to adopt the per balloon formula was withdrawn after further discussion.

Canada/Belgium proposed a motion to adopt Item 9 – Publication of Sanction Information on the CIA Web site.

Vote: 8 for, 13 against – motion failed


Alex Nagorski (CAN) presented a film on the new GPS Flight Data Recording and Transmission devices.

Mark Sullivan (USA) informed the Plenary that the system being used in the USA was very similar to that just presented.

The Plenary expressed their appreciation of the generous offer by Gerald Sturzlinger (AUT) to present the CIA with 10 sets of the Fly Track GPS system.

22. REPORT OF THE RECORDS REVIEW SUBCOMMITTEE Appendix 6

Don Cameron (GBR), on behalf of the Chairman, Karl Stefan (USA), reported on the work of the Records Review Subcommittee and proposed the following motions:

Motion 1: Elastic Balloons

It is proposed that the amendments approved in March 199 to Section 1, Rules 2.1.3 and 2.2.3 to deal with elastic balloons should be made effective now and published in the amendment page proposed by the Statutes, By-Laws and Sporting Code Working Group


Motion 2: Sub Class AA

It is proposed that the wording of Section 1, Rule 2.1.4 Equivalence of Gases be simplified without change of effect by giving a single factor for each gas which incorporates both the coal gas equivalent rule and the special

5% tolerance (non urgent – to be incorporated at reprinting).


Motion 3: Airship Records

It is proposed to amend Section 1, Rule 4.8.6.5, third sentence, to read: “The height over the course and approaches shall be below 500 metres but without ground contact” (for immediate effect).



23. REPORT OF THE SAFETY SUBCOMMITTEE Appendix 7


Bengt Stener (SWE) reported on the work of the Safety Subcommittee and proposed the following motion:

Motion: Safety Handbook

That the updated Safety Officer’s Handbook Version 01/2000 be accepted by the plenary as a CIA Advisory Document.



24. REPORT OF THE WORLD AIR GAMES WORKING GROUP Appendix 8(a)

Neil Robertson (GBR) reported on the work of the World Air Games Working Group, and explained that a report on the World Air Games 2001 would be given under Agenda Item 19.

Neil Robertson (GBR) then proposed the following motion:

Motion: 2 nd World Air Games Competitors Selection Process (see also 28, 36 and Appendix 8(b))

The Chair introduced the motion by explaining the requirement for a Selection Process for the World Air Games. He added that the process would apply to the 2nd World Air Games only and not any future events. He proposed that the Plenary should first decide if they wished to have a Selection Process, and if so, then decide on the motion above or any other proposed process.

Motion from the Chair to use a Selection Process was approved unanimously

After considerable inconclusive discussion it was decided to adjourn the item until Saturday morning.

25. REPORT OF THE RULES SUBCOMMITTEE Appendix 9

Les Purfield (GBR) reported on the work of the Rules Subcommittee and proposed the following motions:

Motion 1: Rules Approval

That the rules for the following Category 1 Events be approved:

Mobilux Trophy 2000, Luxembourg12th European Hot Air Balloon Championship, LuxembourgWorld Air Games Cup 2000, SpainTisza Cup 2000, Hungary2000 Motegi International Championship, Japan4th Gordon Bennett, Belgium7th World Hot Air Airship Championship, Austria9th Akwawit Cup and 11th World Ladies Cup, Poland


Motion 2: AX MER changes

That the AX MER rule changes (Appendix 9, Item 2 b (ii)) be approved



Motion 3: AX MER Chapter 14

That Chapter 14 of the AX MER, amended in line with the Scoring Working Group recommendation (Appendix 9, Item 2 b (iii)) be approved.

Motion approved unanimouslyMotion 4: AX MER deletions

That the AX MER rules be deleted (Appendix 9, Item 2 b (iv)) be approved


Motion 5: AX MER Subdivision

That the AX MER be sub-divided into Event Details, Competition Details and Rules (Appendix 9, Item 2 b (iv))


Motion 6: CIA Internal Regulations

That the revision of the CIA Internal Regulations (Plenary Agenda Appendix 9(a)) be adopted with the exception of:

6.1.5 to remain unaltered6.2.6 to delete entire regulationTo substitute the word ‘ballooning’ with the word ‘aerostation’ where appropriate


Motion 7: World Ranking List

That the Scoring Working Group recommendation that an initial World Ranking List (WRL) will be published using the formula for average score calculated by the SDV method. Qualifying events for the WRL will be CIA Sanctioned World Championships and the list will also include the top 20 ranked pilots nominated from each

NAC. Note: This ranking system will not be used for any CIA qualification purposes.

Amendment proposed (Germany/Netherlands) to add ‘and World Air Games’ to the qualifying events

Amendment approved unanimously

In discussion it was stated that the time span proposed for qualifying events would be the last 3 World Championships, and that the whole process was still provisional



26. EDUCATION

Markus Haggeney (GER) presented a report on the German Balloon Federation International Youth Camp programme and proposed the following motion:

Motion: 5 th International Youth Camp

That the Plenary support the 5th International Youth Camp taking place from July 28th to August 5th, 2000, in Bavaria, Germany, with a donation of 1,500 DEM (approx. €/US $) and thereby recognise the importance of

this event to bring young people to the sport and the spirit of ballooning.


Mark Sullivan (USA) presented a report on Youth Training in the USA


27. 2nd WORLD AIR GAMES 2001 AND WORLD AIR GAMES CUP 2000 Appendix 10

Ugo Portillo (ESP) representing the World Air Games Organisers (ECO 2001) gave a short report on the overall planning for the World Air Games 2001.

Anulfo Gonzalez (ESP) reported in detail on the arrangements for the ballooning events for both the AX test event in 2000 and for the three championships (AA, AX and BX) in 2001.

The Meeting adjourned at 18.20, and reconvened at 08.30 on Saturday 4th March

28. 24. REPORT OF THE WORLD AIR GAMES WORKING GROUP (resumed)

Motion: 2 nd World Air Games Competitors Selection Process (resumed)

The Chairman of the WAG WG presented a revised wording for Para: 2 of the original proposal for consideration:

2. The WAG organisers shall issue the following nomination invitations to each eligible NAC

an invitation for ONE competitor (no qualifying conditions) an invitation for ONE competitor to each NAC organising a qualifying National Championships in 2000

A qualifying National Championship is one in which:

A minimum of 12 competitors take part The event is based on CIA AX MER (Category 1) The event has a minimum of 3 tasks in 2 separate flights The results of the events are submitted to the RSC Scoring WG by 31st December 2000

In the discussion that followed the following motions were proposed:

USA/Australia that the WAG Test Event be removed from the qualifying events, and that the 1996 limit be deleted.


Belgium/UK to delete the words ‘(no qualifying conditions)’ from Para 2

Motion approved with 1 against

Belgium/USA to reduce the qualifying Continental Championships from two to one

Motion approved with 1 against

The Chair then summed up the discussion by saying that there seemed to be a consensus of opinion and asked the Rules Subcommittee to come up with a revised final wording for the motion after the break.

29. NO-SHOWS AT CATEGORY 1 EVENTS

MOTION: To add the following to Section 1 of the Sporting Code

5.6.6 Procedures for Championship Entrants who fail to appear

5.6.6.1 An Entrant who fails to appear at FM Category 1 events is defined as an entrant who, without giving valid reason (force majeure, illness, death) before the start of the General Briefing, is absent at the time of the roll call of the General Briefing of the event. An absent entrant shall be qualified No-Show only by decision of the event director and confirmed by the International Jury.

5.6.6.2 After the roll call of the General Briefing and before publication of the official final entry list, the event director shall present any no-show qualification decision to the Jury President. The event Jury must consider all available


information before confirming the event director's decision. The Jury's confirmation must be recorded in a written document to be published on the official Notice Board and forwarded by the event director to the concerned NAC without delay.

5.6.6.3 A no-show entrant shall be prominently mentioned as such on the official entry list published after the General Briefing. He shall not be qualified as a competitor and shall not be considered in the ranking calculations.

5.6.6.4 A no-show entrant shall be subject to disciplinary action by his NAC He shall surrender his Sporting License to his NAC, and he shall have no right to claim back any part of his entry fee Any delay in the surrender of the Sporting License shall be added to the period of surrender. During the period of surrender of the Sporting License, participation in any FM sporting activity, including attempts on records, is prohibited.

5.6.6.5 A no-show entrant shall be disqualified from participating in any FM Cat 1 event for the rest of that year and an additional period of two calendar years. For the next event of the same type, a no-show's NAC will have the right to nominate only the full contingent less the number of its no-shows in the previous concerned event.

The Rules Subcommittee recommended the deletion of 5.6.6.4, and the renumbering of 5.6.6.5 to 5.6.6.4.

Motion and recommendation approved with 1 against

Motion UK/Belgium that this No-show procedure should be effective immediately.


30. FAI AEROSPACE EDUCATION COMMISSION Appendix 11

Arthur Westworth (RSA) reported on the work of the FAI Aerospace Education Committee during 1999.

Arthur Westworth (RSA) was nominated to represent CIA on the FAI Aerospace Education Commission in 2000.

Report approved and nominee elected unanimously on a motion from the Chair

31. FAI MEDICO-PHYSIOLOGICAL COMMISSIONAppendix 12

A written report from Jon Grubbstrom (SWE) on the work of the FAI Medico-physiological Commission during 1999 was presented to Delegates.

John Grubbstrom was nominated to represent CIA on the FAI Medico-Physiological Commission in 2000.


32. FAI ENVIRONMENTAL COMMISSION

Markus Haggeney (GER) reported on the work of the FAI Environmental Commission during 1999.

Alain Poulet (FRA) was nominated to represent CIA on the FAI Environmental Commission in 2000.


33. FAI SIMULATED FLYING GROUP

Masashi Kakuda (JPN) reported on the work of the FAI Simulated Flying Group during 1999.

Masashi Kakuda (FRA) was nominated to represent CIA on the FAI Environmental Commission in 2000.


Max Bishop reported that the FAI Simulated Flying Group is growing very fast, and already had its own Sporting Code. He added that as well as being a sport in its own right it also provides entry into ‘real’ airsports.

34. EUROPEAN AIRSPORTS Appendix 13

Freddy Meuleman (BEL) and Markus Haggeney (GER) reported on the work of European Airsports in 1999.

After discussion Markus Haggeney (GER) was nominated to represent CIA on European Airsports in 2000.Report approved and nominee elected unanimously on a motion from the Chair


35. COMPETITORS SUBCOMMITTEE Appendix 14

The Chairman introduced the item by stating that the conditions imposed on the formation of the Competitors Subcommittee by the 1999 Plenary had now been met and that the current motion was in accordance with the Sporting Code and Internal Regulations.

Mathijs de Bruijn introduced his motion, and there was some discussion on the Mission Statement, paragraph 4.

Amendment USA/Belgium to change the composition of the Subcommittee was withdrawn after discussion.

Amendment UK/Sweden to delete Mission Statement 4

It was proposed to incorporate the details of the Competitors Subcommittee into the Internal Regulations with immediate effect.

15 against, amendment failed

Motion approved with one abstention

36. 24. REPORT OF THE WORLD AIR GAMES WORKING GROUP (resumed)

Motion: 2 nd World Air Games Competitors Selection Process (resumed)

Revised wording proposed by Rules Subcommittee

1. The WAG organisers shall issue nomination invitations to participate to all eligible NACs that have met their obligations to the FAI and have registered for ballooning. Copies of all nomination invitations must be sent to the respective National Balloon Federations and CIA delegates, where these exist, for information.

2. The WAG organisers shall issue the following nomination invitations to each eligible NAC:

2.1 an invitation for ONE competitor 2.2 an invitation for ONE competitor to each NAC organising a qualifying National Championship in 2000 2.3 A qualifying National Championship is one in which:

a) a minimum of 12 competitors take partb) the event is based on CIA AX MERs (Category One),c) the event has a minimum of 3 tasks in 2 separate flights,d) the results of the events are submitted to the RSC’s Scoring Working Group by 31st December 2000

3. In addition, the WAG organisers shall invite, through the respective NACs, the following:

3.1 the current WAG Champion;3.2 one to each country for each placing it achieved in the previous World Air Games ranked 2 to 113.3 one to each country for each placing it achieved in the previous two World Championships ranked 1 to 10.3.4 one to each country for each placing it achieved in the previous Continental Championships ranked 1 to 5.

Incremental as the above list to a maximum 101 participants

4 – 10 to be amended as necessary in accordance with the above.

See Appendix for full text of motion Appendix 8(b)

Amendment Rules SC/Switzerland that 2.2.a should read ‘minimum of 12 competitors representing their NAC’s take part’.

8 for, 13 against, 6 abstentions, amendment failed

Motion approved with one abstention


37. GREAT BALLOON RACE

Max Bishop (FAI) reported on how the project is likely to be managed. He told the Plenary that FAI will back the project provided they received a clear mandate of support from CIA. He also informed the Plenary that the FAI

had received a very generous donation of US $10,000 from Jacques Soukup as seed money for the project.

After some discussion the Chair proposed a motion that the CIA support the Great Balloon Race project.

23 for, none against, 3 abstentions – motion approved

38. ELECTION OF SUBCOMMITTEE CHAIRMEN

There being no other nominations from the floor the following were elected as Chairpersons of the CIA Subcommittees by acclamation:

SUBCOMMITTEE CHAIRMAN Jury Board Hans Akerstedt (SWE)Observer Rutger Coucke (NED)PR & Development Pat Brake (USA)Records Review Karl Stefan (USA)Rules Les Purfield (GBR)Safety Bengt Stener (SWE)Event Planning Advisory Service Alex Nagorski (CAN)Competitors Uwe Schneider (GER) Decided on the spin of a coin between Uwe

Schneider (GER) and Mathijs de Bruijn (NED)World Air Games Working Group Neil Robertson (GBR)

39. CIA ADMINISTRATION ACCOUNT Appendix 15

The Secretary presented the CIA Administration account for the Year to 31st December 1999 and pointed out that for the first time expenditure exceed income.

After some discussion the Secretary agreed to provide a more detailed breakdown of expenditure for the current and future accounts submitted to Delegates.

On a motion from the Chair the Accounts were approved unanimously

40. CIA EXPENSES BUDGET

The Secretary present the CIA Expenses Budget for 2000

On a motion from the Chair the Budget was approved unanimously

41. SANCTIONED EVENTS - DETAILS FOR APPROVAL

Event name 12TH EUROPEAN HOT AIR BALLOON CHAMPIONSHIP - 2000Place and dates Luxembourg, 3rd to 12th August 2000 (preferred)Type of event Continental ChampionshipEvent Director Dominik Haggeney (GER)Deputy Director Dirk Vormberge (LUX)Safety Officer Bengt Stener (SWE)Jury President Jacques Soukup (GBR)Jury Member Jakob Burkard (SUI)Jury Member Alain Poulet (FRA)Sanction Fee CHF 1000 paidRules Approved by Rules SCEntry Fee €127


Event name 7TH WORLD HOT AIR AIRSHIP CHAMPIONSHIP - 2000


Place and dates Schielleiten, Austria, 1st to 10th September 2000Type of event World ChampionshipEvent Director Neil Robertson (GBR)Deputy Directors David Rapp (USA) and Ted Moore (GBR)Safety Officer Gottfried Zach (AUT)Jury President Don Cameron (GBR)Jury Member Helmut Kocar (AUT)Jury Member Brita Petersen (GER)Sanction Fee CHF 1000 paidRules ApprovedEntry fee ATS 6000


Event name 15th WORLD HOT AIR BALLOON CHAMPIONSHIPS – 2002Place and dates Chatellerault, France, 24 August – 1 September 2002Type of event World ChampionshipsEvent Director Jacques Bernardin (FRA)Deputy Director Eric Decellieres (FRA)Safety Officer Alain Poulet (FRA)Jury President To be decided in 2002Jury Member To be decided in 2002Jury Member To be decided in 2002Sanction Fee CHF 5000 To be paid in 2001Rules To be approved by RSC in 2002Entry Fee €460


Event name 44th COUPE AERONAUTIQUE GORDON BENNETT – 2000 Place and dates Saint Hubert, Belgium, 9th – 14th September 2000 Type of event Category OneEvent Director Mathijs de Bruijn (NED)Deputy Director Mark Sullivan (USA)Safety Officer Heinz Kroger (GER)Jury President Jean-Claude Weber (LUX)Jury Member Wolfgang Gruber (AUT)Jury Member Thomas Fink (GER)Sanction Fee SF 1000Rules Approved by RSCEntry fee €1000


Event name MOBILUX TROPHY 2000 AND WORLD HONDA GRAND PRIX – 2000 Place and dates Bourscheid, Luxembourg, 4 – 8 Aug 1999 Type of event Category 1Event Director Masashi Kakuda (JPN)Deputy Director Les Purfield (GBR)Safety Officer Bengt Stener (SWE)Jury President Arno Sieger (GER)Jury Member Neil Robertson (GBR)Jury Member Jakob Burkard (SUI)Sanction Fee CHF 1000Rules Approved by the Rules SC Entry fee None



Event name 2000 MOTEGI HOT AIR BALLOON INTERNATIONAL CHAMPIONSHIP AND 2000 WORLD HONDA GRAND PRIX/ 2000 JAPAN HONDA GRAND PRIX

Place and dates Motegi, Japan, 21st to 27th November 2000Type of event Category 1Event Director Masashi Kakuda (JPN)Deputy Director Debbie Spaeth (USA)Safety Officer Maco Oiwa (JPN)Jury President Victor Thorne (GBR)Jury Member Brita Petersen (GER)Jury Member Jean Sax (BEL)Sanction Fee Yen 50,000Rules Approved by Rules SCEntry Fee Yen 20,000


Event name WAG CUP 2000 Place and dates Seville, Spain, 4th to 9th July 2000 Type of event Category 1Event Director Les Purfield (GBR)Deputy Director Masashi Kakuda (JPN)Safety Officer Hans Huber (GER)Jury President Arno Sieger (GER)Jury Member Jean-Claude Weber (LUX)Jury Member Debbie Spaeth (USA)Sanction Fee Included with Sanction Fee for WAG 2001Rules Approved by RSCEntry fee €520


Event name 8th NORTH AMERICAN HOT AIR BALLOON CHAMPIONSHIPPlace and dates Rantoul, Illinois, USA, August 2000 Type of event Continental ChampionshipEvent Director Bill Bird (USA)Deputy Director John Davis (USA)Safety Officer Nick Saum (USA)Jury President To be decidedJury Member To be decidedJury Member To be decidedSanction Fee To be decidedRules To be approved by RSCEntry Fee US $100

Proposal to delegate sanction approval to the CIA Bureau approved unanimously

Event name 1ST SOUTH AMERICAN CHAMPIONSHIP 2001 Place and dates Brasilia, Brazil, 15th to 22nd July 2001Type of event Continental ChampionshipEvent Director Uwe Schneider (GER)Deputy Director To be decided in Safety Officer To be decided Jury President To be decided in 2001Jury Member To be decided in 2001Jury Member To be decided in 2001Sanction Fee To be decidedRules To be approved by RSC in 2001Entry fee US $500

Above information for information only at this stage. Organisers to be provided with a conditional Sanction Certificate to assist in obtaining sponsorship. Organiser Agreement and other outstanding points to be submitted when sponsorship obtained.


ABSOLUTE MAJORITY The Delegates for India, Czech Republic, United Kingdom (and their proxy, Croatia) registered their departure. The Absolute Majority for future motions is 13

Event name 9TH AKWAWIT BALLOON CUP & 11TH LADIES WORLD CUP Place and dates Leszno, Poland, 13th to 17th September 2000 Type of event Premier SportingEvent Director Heidrun Prosch (AUT)Deputy Director Don Cameron (GBR) Safety Officer Stella Roux Devillas (FRA) Jury President Arnost Honig (CZE)Jury Member Sandor Hidas (HUN)Jury Member Risto Jalava (FIN)Sanction Fee US $400Rules Approved by RSC Entry fee US $200


Event name TISZA CUP 2000 HOT AIR BALLOON COMPETITION Place and dates Tiszaujvaros, Hungary, 10th to 17th June 2000 Type of event Premier SportingEvent Director Risto Jalava (FIN)Deputy Director Sandor Torok (HUN)Safety Officer Istvan Cseraljai (HUN) Jury President Tom Donnelly (GBR)Jury Member Sandor Hidas (HUN)Jury Member Hanne Hohmann (GER)Sanction Fee SF 500Rules Approved by RSC Entry fee €210


Event name THESSALONIKI 2000 – OLYMPUS TROPHY Place and dates Thessaloniki – Katerini, Greece, end August – early September 2000 Type of event Premier SportingEvent Director To be decidedDeputy Director To be decidedSafety Officer To be decidedJury President To be decidedJury Member To be decidedJury Member To be decidedSanction Fee €1000Rules To be approved by RSC Entry fee None

Proposal to delegate sanction approval to the CIA Bureau approved unanimously

42. CHAMPIONSHIPS OPEN FOR PROPOSAL

World Gas Championship 2002 – Germany indicated they might be biddingSouth American Hot Air Balloon Championship 2003 – Brazil indicated that either they or Argentina would be biddingEuropean Hot Air Balloon Championship 2003 – Germany indicated they might be bidding

43. AWARD OF MONTGOLFIER DIPLOMAS

a) BEST PERFORMANCE - HOT AIR - Awarded to Uwe Schneider (GER)b) BEST PERFORMANCE - GAS – Awarded to Richard Abruzzo (USA) and Dr. Carol Rymer Davis (USA)c) BEST PERFORMANCE - ROZIER – Awarded to Bertrand Piccard (SUI) and Brian Jones (GBR)d) CONTRIBUTION TO THE SPORT – Awarded to Masashi Kakuda (JPN)

44. AWARD OF SANTOS DUMONT GOLD AIRSHIP MEDAL


No nominations

45. NOMINATIONS FOR FAI AIR SPORTS MEDAL

The Chair pointed out that nominations for the FAI Air Sports Medal are made by NACs direct to the FAI and not by the CIA.

46. HALL OF FAME

The Chairman reported on the current situation regarding the Hall of Fame and that an Induction Ceremony would take place at the Soukup & Thomas Balloon & Airship Museum, Mitchell, USA, in September 2000 for the 1999 and 2000 Inductees. The following were nominated as the members of the Hall of Fame Selection Committee:

Hans Akerstedt (SWE)Sabu Ichiyoshi (JPN)Jean Sax (BEL)

Accepted unanimously

45. ELECTION OF CIA OFFICERS

1. PresidentJean-Claude Weber was elected President by acclamation.

2. 1st Vice PresidentMarcus Haggeney (GER). was elected 1st Vice President by acclamation

3. 2nd and 3rd Vice PresidentsThere were 3 candidates for the 2 posts – Hans Akerstedt (SWE), Jacob Burkard (SUI) and Mark Sullivan (USA)Hans Akerstedt was elected 2nd Vice PresidentJakob Burkard was elected 3rd Vice President

4. Secretary Mr. Neil Robertson (GBR) was elected Secretary by acclamation.

46. ELECTION OF SUBCOMMITTEE AND WORKING GROUP MEMBERS

Note: The Presidents of the Subcommittees are listed here for information only - they were elected under 36.

SUBCOMMITTEES WORKING GROUPS

RECORDS REVIEW SUBCOMMITTEE (6)Karl Stefan (USA) ChairmanHans Akerstedt (SWE)Don Cameron (GBR)Bruce Comstock (USA)Sabu Ichiyoshi (JPN)Norman Pritchard (GBR)

OBSERVER SUBCOMMITTEE (5)Rutger Coucke (NED) ChairmanMartine Besnainou (FRA)Sheona Webster (AUS)Lorena Morelini (ITA)Esa Pakarinen (FIN)

PR & DEVELOPMENT SUBCOMMITTEE (4)

LOGO AND PRODUCTS WORKING GROUP (3)

Pat Brake (USA) Chairman Martine Besnainou (FRA)ChairmanMarcus Haggeney (GER) Rutger Coucke (NED)


Martine Besnainou (FRA) Arthur Westworth (RSA)TBA (Chairman of Media WG)

LTA EDUCATION WORKING GROUP (5)Marcus Haggeney (GER) ChairmanMartine Besnainou (FRA)Thomas Hora (GER)Alex Nagorski (CAN)Tina Reeves (USA)

MEDIA WORKING GROUP (4)TBA ChairmanRuth Wilson (AUS)TBATBA

EVENT PLANNING ADVISORY SERVICE (3)

EVENT DEVELOPMENT AND ASSISTANCE WORKING GROUP (2)

Alex Nagorski (CAN) Chairman Stella Roux Devillas (FRA) ChairmanStella Roux Devillas (FRA) Martine Besnainou (FRA)Freddy Meuleman (BEL)

EVENT STANDARD AND EVALUATION WORKING GROUP (5)Freddy Meuleman (BEL) ChairmanLes Purfield (GBR)Rutger Coucke (NED)Alain Poulet (FRA)Ismail Keremoglu (TUR)

COMPETITOR SUBCOMMITTEE (3)Uwe Schneider (GER) ChairmanMathijs de Bruijn (NED)Alan Blount (USA)

RULES SUBCOMMITTEE (6) AA/AM WORKING GROUP (6)Les Purfield (GBR) Chairman Mark Sullivan (USA) ChairmanUwe Schnider (GER) AX Philippe de Cock (BEL)Rick Wallace (USA) BX Marcus Haggeney (GER)Mathijs de Bruijn (NED) Scoring David Levin (USA)Don Cameron (GBR) S, B-L & SC Josef Starkbaum (AUT)Mark Sullivan (USA) AA/AM Tom Donnelly (GBR)

AX WORKING GROUP (5)Uwe Schneider (GER) ChairmanJoe Heartsill (USA)Masashi Kakuda (JPN)Les Purfield (GBR)Mathijs de Bruijn (NED)

BX WORKING GROUP (5)Rick Wallace (USA) ChairmanGuy Moyano (LUX)Oscar Lindstrom (SWE)Neil Robertson (GBR) Tom Donnelly (GBR)


STATUTES, BY-LAWS & SPORTING CODEWORKING GROUP (5)Don Cameron (GBR) ChairmanHans Akerstedt (SWE)Jacob Burkard (SUI)Frederick Moizard (FRA)Jean-Claude Weber (LUX)

SCORING WORKING GROUP (5)Mathijs de Bruijn (NED) ChairmanMasashi Kakuda (JPN) David Bareford (GBR)Bengt Stener (SWE)Darryl Stuart (AUS)

SAFETY SUBCOMMITTEE (6)Bengt Stener (SWE) ChairmanDon Cameron (GBR)Arthur Westworth (RSA)Jim Thompson (USA)Maco Oiwa (JPN)Alain Poulet (FRA)

JURY BOARD (5)Hans Akerstedt (SWE) ChairmanMasashi Kakuda (JPN)Alex Nagorski (CAN)Les Purfield (GBR)Jean-Claude Weber (LUX)

WORLD AIR GAMES CIA WORKING GROUP (7)Neil Robertson (GBR) ChairmanAnulfo Gonzales (ESP)Les Purfield (GBR)David Rapp (USA)TBA (Event Director for AA)TBA (Media Expert)Jean-Claude Weber (CIA President)

It was agreed that a Ranking Working Group of the Competitors Subcommittee be formally incorporated in 2001, but that it could start work informally with immediate effect.

The Chairman proposed a vote of thanks to Darryl Stuart for his work as Chairman of the PR & Development SC and Ron Wiseman for his work as Chairman of the Observer SC.

49. CASI REPRESENTATIVE

The Chairman, in the absence of CIA CASI Representative Don Cameron (GBR), proposed that the decision made at the 1999 Plenary not to send a delegate to CASI meetings be rescinded, and that representation on

CASI should revert to the CIA President as provided for in the By-Laws.

Approved unanimously50. ANY OTHER BUSINESS

Motion to accept a Motion from Mathijs de Bruijn under any other business

For 19, against 0, necessary 2/3 majority obtained, motion approved

MOTION: Organiser Agreement


That the Organiser Agreement be studied by the Rules SC.That the agreement and any changes thereof shall be subject to approval by the Plenary.

Rational: during the CIA Conference in Thessaloniki concern has arisen regarding the wording, the approval procedures and the deliberations with organisers in the signing process.

In discussion the Organisers who had already signed the Organisers Agreement all stated that they had been able to negotiate a satisfactory agreement with EPAS.

The Chairman pointed out that the Organisers Agreement is a FAI document over which the CIA has no rights, but can merely make suggestions for modifications.

For 12, against 6, abstentions 5, not the absolute majority required – motion failed

51. NEXT MEETING

A bid to host the 2001 CIA Annual Conference was received from Switzerland.Details Location – Bern, Switzerland

Dates - 28th February to 3rd March 2001 Accommodation costs – Double US $140, Single US $100 for room and breakfast

Delegates voted by the necessary 2/3 majority to move to Bern, Switzerland, for the 2001 CIA Annual Conference

52. ADJOURNMENT OF MEETING

The meeting closed at 17.30 on Saturday, 4th March 2000.

LIST OF APPENDICES1. CIA Bureau Actions in 19992. Jury Board Report3. Observer Subcommittee Report4. PR and Development Subcommittee Report5(a) EPAS Report5(b) EPAS Event Debriefing Report6. Records Review Subcommittee Report7 Safety Subcommittee Report*8(a) World Air Games WG Report8(b) WAG Competitor Selection Process – Final Motion9. Rules Subcommittee Report*10. WAG 2001 and WAG Cup 2000 Reports11. FAI Aerospace Education Commission Report12. FAI Medico-Physiological Commission Report13. Europe Airsports Report14. Competitors Subcommittee Motion15. CIA Administration Account

LIST OF ATTACHMENTS1. List of Jurors for 20002. Summary of Statistics and Annual return for 19993. List of records for 19994. Points for action5. Juries for 2000 Events6. FAI Members – March 2000

*NOTE: The CIA Safety Handbook Version 01/2000 and the CIA Internal Regulations Version 2.00, both approved at the CIA Plenary Meeting 2000, are now available on the CIA web pages.