cinco ranch high school band boosters general meeting · 3/22/2016 · upcoming events •...
TRANSCRIPT
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Cinco Ranch High School Band Boosters
General Meeting
March 22, 2016
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Agenda • Welcome - Call to order • Approval of minutes from 2/9/2016 general
meeting • Directors Report
– Band Trip information
• Highlights of Band Activities • Nominating Committee • Any Other Business • Adjourn official meeting • Food and Interactive Q&A • Next General Meeting
– April 12. 7:00 pm in the Band Hall
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Minutes & Financials
• Meeting minutes and financial reports are posted to the Band Booster web site in the Booster section.
http://CincoRanchCougarBand.com/
• 2015 – 2016 finances are on track with projected budget
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Mulch Fundraiser
• 1590 bags sold & delivered
• Approx. $4,600 profit to the band
• Delivery went smoothly
• 13 bags remaining – for sale tonight!
• Thank you for your participation and feedback!
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2016 Spring Band Trip Dallas April 15 – 18
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Logistics for Parents
• Tuesday, April 12 – Medication Collection – 6:00 – 7:30 pm in the Band Hall
– All drugs must be in Original Container
• Friday, April 15 – Depart 4:30 pm – Early dismissal day
– 1 roll-aboard size suitcase dropped off in band hall Friday afternoon
– Small backpack to bring on the bus
– Garment Bag for concert uniform
– Box lunch provided for bus ride to Dallas
– Bring snacks
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Logistics for Parents
• Saturday, April 16 – Performance Day
– Dallas World Aquarium in a.m.
– Majestic Theater / Dallas Conservatory
– Medieval Times
• Sunday, April 17 – Six Flags Day
• Monday April 18 – Home at ~6:00 pm
– Remind 101
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Logistics for Parents
• Packing list provided in packet
• MAROON CRHS Shirts!!!!
– Except Official Spring Trip Shirt (included)
• Maroon Band Show Shirt
• Concert Uniform
• Cell Phone
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UIL Concert & Sight Reading
• Culminating event of the spring UIL season
– Mayde Creek High School PAC
– Great concert, sight reading is utterly fascinating
• Wind Ensemble: Friday, April 8 @ 3:30 pm
• Concert 2: April 14 , time tba
• Concert 1: April 14 , time tba
• Symphonic Band: April 15, time tba
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2016 Marching Season • Fall dates now on Charms calendar
– Charms calendar can be synced to your device!
• Summer Band for Full Band starts Aug. 1
• Football games will be posted soon – Schedule still being finalized by KISD
• Marching Contests – September 24 – Friendswood
– October 1 – Conroe BOA
– October 8 – KISD Marching Festival
– October 25 – UIL Region
– October 29 – UIL Area
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Route
Finish Line and
Freebie Area
BAND
BAND
BAND
BAND
Water
Water
Water
Water Packet Pick
Up RG
Race Guide
Photographer
P
RG
RG RG
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RG
RG
RG
RG
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P
P P
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Band is Family
• Instant group of peers in a big high school
• Band students look out for each other
• Deep and long lasting friendships formed
• Carry on well beyond graduation
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Band is Family BUSINESS
• $420,000 annual budget
– Includes “pass-through” items such as trip
• Approx. $1,400 per band student
• Hundreds of thousands of hours annually
• Large, diverse “employee” pool
– Students and Adults
– Many different skills and talents
• Many ways to contribute
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Many Hands Make Light Work
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Board Annually Elected Positions
• President
• 1st VP - Fundraising
• 2nd VP - Uniforms
• 3rd VP - Chaperones
• 4th VP - Volunteers & Membership
• Treasurer 1
• Treasurer 2
• Secretary
Except treasurers, can be 2 person team
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Event or Activity “DI” Positions
• Prop Building Crew
• Merchandise & Shoes
• Meal distribution
• Swing Dance (jazz)
• Web & Social Media
• Holiday Dinner
• Silent Auction
• Photographers
• Loading & Logistics
• March-a-thon
• Spring Banquet
• Fun Run
• Meal ordering
• Summer Band
• PPA
• Popsicle Thursdays
• Senior Day
• Section T-Shirts
• Concert Programs
• Corporate Sponsorship
Most will be 2 person teams
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Volunteers/Membership
• Coordinate Overall Volunteer Needs
• Booster Membership Recruiting & Recognition
• Cash for volunteer hours (check your company)
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Uniforms
• TEAM effort
• Sizing students
• Cleaning/maintaining
• Liaison with tailor
• Check in / Check out
• Uniform database
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Trea$urer 1
• Check disbursement
• Maintain financial records
• Take care of Taxes and 1099s
• Check Mail box
• Work from home, Flexible schedule.
• Board position opens for the 2016-2017 school year.
• Able to keep position for 2 years. (Sophomore or Freshman parent)
• Outgoing Treasurer-1 will be available to answer questions and help out year round.
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Trea$urer 2
• Duties:
• Bank Deposits – Average 2-3 deposits per month (Chase Bank)
– Maintain Google Drive spreadsheets (shared w/Treasurer 1)
• Coordinate Corporate Matching Gifts
• Send out Tax Receipts
• Attend Executive Board Meetings & Booster Meetings
• Able to keep the position for two years (Freshman or Sophomore parent)
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Secretary
• Record keeping of all meetings
• Keeper of the Bylaws
• Student enrollment list and records
• Chair nominating committee
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President
• Liaise with directors
• Communication to parents
• Money Day
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Fundraising
• Poinsettia sales (fall)
• Mulch sales (spring)
• Spirit nights
• Coordinate with Mum Factory
• Major effort to diversify fund raising
• Target to bring funds in from outside band family
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Mum Factory (see Kerrie Culp for info)
• Season runs March – October (Homecoming)
• All types of help needed now. – Cutting, stapling
– Counting, inventory
– Shop and resupply
– QC, sales, distribution (in fall)
• Work from home or in Mum Room (T-10)
• Current hours: 9:30 – 3:00, Tues – Thurs
• Come for an hour or all day!
• Facebook - CRHS Cougar Mum Room
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Upcoming Events • Wednesday, March 30: Pre-UIL concert – 7:00 pm
• Friday April 10: Varsity Band UIL Concert & Sight Reading Contest @ MCHS – 3:30 pm performance
• Tuesday, April 12: General Band Booster Meeting – 7:00 pm in the band hall
• Tuesday, April 12: medication drop off for spring band trip
• April 14 or 15: Non-Varsity Band UIL Concert & Sight Reading Contest @ MCHS
• April 15 – 18: Spring Band Trip to Corpus Christi
• Saturday, April 30: Katy Jazz Festival
• Friday, May 6: Band Banquet – Omni Hotel
• Friday, May 20: End of Year Student Party presented by CBC
• Tuesday, May 24: General Band Booster Meeting – 6:30 pm PAC
• Tuesday, May 24: Spring Concert – 7:00 pm PAC
• Saturday, May 30: TSSEC (Austin)
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Nominating Committee
• Identify suitable and willing candidates for all board positions for 2016-2017
• Must include at least one parent representative per grade level
• Responsibilities – Meet a couple of times between now and May 24 – Contact potential candidates to gauge interest – Duties spread among 5-6 committee members – Report progress at April 12 booster meeting
• Board elected at May 24 booster meeting
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Go Cougar Band!
• Enjoy the food and company.
• Next booster meeting April 12.