ciq, - department of environment and natural...

n ASIAN DEVELOPMENT BANK .

d ADB Avenue, M.and.zluyon$ ary 7550 ~ & k n l l a , Phlllppinar Tel+63 1694444

wwwdb.org

T O : . For. Ricardo Calderon 1 . . Director, Forest Management

Bureau Department of Environment and

, Natural Resources Visayas Avenue, Diliman,

. .. Quezon I CiQ, Philippines

b r i s i n a t o r d " ~ o h ' , M m ~ K Environment, Specialist, SEER

of I 3

Date: 23 November 201.5

Fax:

Endors

Subject: Loan 295718266 and Grants 032410325-PHI: Integrated Natural Resources and Environmental Management Project (INREMP) , . - ADB's No-Objedion to the Updated Procurement Plan . . . J ' -. -

Deaf For. Calderon,

Attached is the approved latest procurement i lan for the captioned project (Attachment. 1) .

for your reference. The same is dlsclosed in ADB's webslte in accordance with ADB's Publk Communication policy, 201 1 on disclosure and exchange of information. Your continuous support to the project is highly appreaated.

Sincerely, '

~angfeng Zhang Director

. Environment, Natural Resources and Agriculture Division Southeast Asia Department

Attachment : a/s

CC: Mr. Benoit Thierry, Country Programme Manager, IFAD (b.thiem/@-ifad.ora) Mr. Yolando Arban, IFAD ([email protected]) Usec. Manuel D. Germhi. CESO 1 (c/o the Ms. Amie Rabang) Mr. Rommel R. Abesamis, Assistant Secretary, FASPS, DENR - Fax 02 926 2567 Mr. Edwin G. Domingo, Director, FASPO, DENR - Fax 02 826-8074 Ms. Arnie Rpbang, Project Manager, JNREMP - Fax 02 3323056

PROCUREMENT PLAN

Basic Data

A. Methods, Thresholds, Review and 18-Month Procurement Plan

Project Name: Integrated Natural Resources and Environmental Management Project

Procurement and Consulting Methods and Thresholds

Project Number: 41220-013 Country: Philippines

Project Procurement Classification: Category B

Project Procurement Risk: Moderate

Project Financing Amount: US$139,220,000 AD8 Financing: US$ 101,410,000 Cofinancing (ADB Administered): U S 22,500,000 Non-ADB Financing: US$ 15,310,000

Date of First Procurement Plan: 3 December 2012

Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to prwrement of goods and works.

Approval Number: 2957/8266/0325/0324 ExecuHng Agency: Department of Environment&

Natural Resources Implementing Agency: NIA

Project Closing Date: 31 December 2020

Date of this Procurement Plan: 19 November 2015, Version 1

Procurement of Goods and Works

2. Goods and Works Contracts Estimated to Cost $1 Million or More

The fdlwing table lists goods and works contracts for which the procurement activity is either ongoing or

Consulting Services

Comments Prior review. The first NCB is subject to prior review, thereafter post review.

This procurement method has been approved specifically for package no. INREMP-G-NCB01-2015. Subjed to prior re*. Prior review. The first NCB is subject to prior review, therealler post review.

Prior review for the first document per URB. Prior review.

Method International Competitive Bidding for Goods National Competitive Bidding for Goods

Shopping for Goods Direct Contrading for Goods

International Competitive Bidding for Works National Compe t i i Bidding for Works

Shopping for Works

Method Consultant's Qualification Selection for Consutting Firm Quality- and Cost-Based Selection for Consutting Firm

Individual Consultants Seledion for Individual Consuttant

Others b r Individual Consultant

Threshold US$1,000,001 and Above Between USS100.000 and US$1,000,000

Up to US$ 99,999 Between US$405,749 and US$405,749

US$5,000,001 and Above Between USS100,000 and USS5,000,000

up to US 99,999

Comments Prior review Prior review. Qualicost weighting ratio of 80:20 Prior review. Applied in accordance with the Guidelines on the Use of Consultants (201 3, as amended from time to time) Support staff/Technical Extension Officers - recruitment follows the Government procedure acceptable to ADB (Para 2.34 of ADB's Guidelines on the Use of Consultants, subject to ADB' prior review.

Community Partkipatton in Procurement for Works Force Amount for Works

Up to U S 49,999

Up to US$99,999

expected to commence within the next 18 months.

3. Consulting Setvices Contracts Estimated to Cost $100,000 or More

The following table lists consulting services contracts for which the recruitment activity is either ongoing or expected to commence within the next 18 months.

Comments Date (quarterfyear)

Package Number

INREMP- CCFCSI M I - 2 0 1 5

INREMP- CS-IC-03

INREMP- CS-IC-04- 2015

INREMP- CS-IC-05

INREMP- CS-IC-08

Estimated Value

Package Number

None

Bidding Procurement Method General Description

General Description

Climate Change and REDD Specialist

Propct Management Specialist

Climate Change and REDD Specialist

Land Use and Land Assessment Spec)alW&atershed Management Specialist for Chico URB

Market Specialist

(Prior1 post)

Estimated Value

167,100.00

157,000.00

125,900.00

110,300.00

157.200.00 National

Expeltie:

T Y P Of Proposal Comments

Assignment Intematiinal

Expertise: Climate Change and REDD Specialist

Comments: CCF funded Assignment International

Expertise: Project Management Specialist

Comments: ADB funded Assignment National

Expertise: Climate Change and REDD Specialist

Comments: CCF funded Assignment National

Expertise: Land Use and Land Assessment SpecialiWater shed Management Specialist

Comments: GEF

Recruitment Method

IC S

ICS

ICS

ICS

Review (Prior1 Post)

Prior

Prior

Prior

Prior

Advertisement Date

(quarierlyear) a312015

Q3 12015

Q312015

Q3 1 2015

Goods and Works Contracts Estimated to Cost Less than $1 Million and Consulting Sewices Contracts Less than $100,000 (Smeller Value Contracts)

The following table lists smaller-value goods, works and consulting services contracts for which the adiwty is either ongoing or expected to commence within the next 18 months.

Market Specialist

Comments: GEF funded Assignment: lntemational

QualiZy-Cost Ratio: 8020

Comments: ADB funded Assignment International

Expertise: Biodivenity Specialkt

Comments: GEF funded

FTP Q2 I2015

Q3 1 2015

OoodrMdworlrs

PadcPge Number

INREMP-5 -G-NCB-O 3-201 4

INREMP- GNCE-01 -2015

INREMP- GNCB03 -2015

Prior

Prior

QCBS

ICS

(3eneral Description

4-wheel double ceb p M - ~ p , for regional o m s and Core watenhet provinces (4 - ADB) - 2nd batch

GIS Data Base InstaUation

Motorcydes - 96 (for municipal offices (PPMOs,

3,750,600.00

229,700.00

INREMP CS-QCBS -01-2015

INREMP- GEFCS-4 C01-201 5

Consulting services for P r o w Management and Implementation

Biidiverrity Spedal i

Estknated Value

125,580.00

405,749.00

224,350.00

Number of Contracts

1

1

I

Procurement Method

NCB

DC

NCB

Review

Post

Prior

Post

Bidding Procedure

l S l E

1S1E

Advertisemant Date (quarterlyear)

Q112015

Q3 12015

Q2 12015

Comment.

Prequaliflcati on of Bidden: N

Domestic Preference Applicebte: N

Bidding Document Gads

Comments: AD0 tunded

Domestic Preference Applicable: M

Comments: ADBllFAD funded

Prequal'icaij on of Bidders, N

Dornedc Preference Applicable. N

Bidding Document Goods

Comments: ADBnFAD funded

Prequalificati on of Bidden: N

Domestic Preference Applicable: N

Bidding Document W S

Comments: ADBnFADfu nded. 10 units exist chargeable to GIs Network (Computer package)

Comments: ADBnFAD funded

Comments: ADBIlFAD funded

Comments: ADBAFAD funded


Prequalificati

Q3 I2015

1 Q312015

Q3 I2015

Q312015

Q3 1 2015

Q2 12016

Post

Post

Post

Post

Post

Post

NCB

SHOPPING

SHOPPING

SHOPPING

SHOPPING

NCB

lS1E

1SlE

5

1 5

4

4

4

20

177,768.00

1 26,040.00

86,050.00

20,090.00

46,000.00

3.700.000.00

INREMP- GNCsW -201 5

INREMP- GSOl-20 15

INREMP- GS02-20 15

INREMP- GS03-20 15

INREMP- GS04-20 15

INREMP-

PLGU, Core VWl PC0 and Core C iMLGUs WPCOS)

Computers 8 Laptops(F0r City MLGUs-Cornpute n) 65 units-P.DB and 18 units-IFAD 8 additional 10 untts of laptops

GPS Receivers for NPCO 8 URBs (61 units)

A 0 Plotter (5 mas)

PC Tablets for NPCO 8 URBs (61 units)

Equipment for P r o w Perfomnce. Monitoring and Evaluatiin (computer, software and peripherals)

Civil Works -

on of Bidden: N


Bidding Document Small Works

Comments: 1st work subject prior review per URB. Wth 20% LGU share. Small contracts within SHPFA threshold will follow respecbe method. No. of Package subJeC4 to change based on actual need (Sample subpro)ects: Rural access,smal scale irr)4DB/IFAD funded

WC43-20 15

Component 2 (I st batch)

Comments: GEF funded Assignment National

Expertise: Biiiverrily

Comments: GEF funded Assignment Nabonal

Expertise: ENR Pollcy


I Assignment National

Expertise: ENR Policy

Comments: GEF funded Assgnment International

Expertise: M&E


Expertie: M E


Expertise: M&E


Expertise: Training and comrnunicatio n


I

Q312015

Q312015

Q312015

Q312015

Q3 / 201 5

Q312015

Q312015

Prior

Prior

I Prior

Prior

Prior

Prior

Prior

ICS

tCS

' ICS

K;S

ICS

ICS

ICS

1

1

' 1

1

1

1

1

36,700.00

63,600.00

' 50,900.00

28,000.00

10,800.00

27,100.00

21,200.00

INREMPC S-IC-09-20 15

INREMP-C S-IC-1&20 15

INREMPC S-IC-14-20 15

INREMP-C S-H3-12-20 15

INREMPC SX-13-20 15

INREMP-C SIC-14-20 15

INREMP-C SIC1 5-20 15

Biodiversity Specialist

ENR Policy Institutional 8 Legislation Specialist

' Planning and Regulatory SpecialistEN R Policy Institutional 8 Legislation Specialist (For Chico)

Pro)ect Performanca Evaluation specialist

Project Performance Evaluation Specialist

Project PsrfDrmence Monitoring 8 Evaluation Specialist

Training Specialist

Assignment National

Expertise: GIs


Expertise: GIs


Expertise: MIS Spedalist

Comments: IFAD funded Assignment National

ExpetiLe: Monitoring and Evaluation Specialist


Expertise: Procurement Specialist


Expertiie: Marketing and Investment Specialist

Comments: IFPD funded Assignment National

Expertise: Rural Inhastructure Specialist

Prior

I Prior

Prior

Prior

Prior

Prior

Prior

ICS

I ICS

ICS

ICS

ICS

ICS

ICS

Q3 / 201 5

(2312015

Q212015

Q212015

Q212015

Q4 12014

Q2/2015

1

1

1

1

1

I

1

72,100.00

80,600.00

29,300.00

31.000.00

29,300.00

31,000.00

31,000.00

INREMP-C S-IC-16-20 15

INREMP-C SIC-1 7-20 15

INREMP-IF A D G S l G 02-201 5

INREMP-IF A D C S l C 04-2014

INREMP-IF AD-CS-IG 06-2014

INREMP-IF ADCS-IG 07-20 14

INREMP-IF AD-CS-JG 092014

GIs Specialist (Remote Sensing 8 MaPPPm, Training)

GIs Specialist (Database Development. Training)

Assiting Professionals: MIS Specialist

Assisting Professionals: Monitoring and Evaluation Specialist

Assisting Professionals: Procurement Specialist

Marketing and I m n t Specialist

Assisting Professionals: Rural Infrastructure Specialkt

B. Indicative List of Packages Required Under the Project


EOs (prev tbdl6)

The following table provides an indicative list of goods, works and consulting services contracts over the life of the project, other than those mentioned in previous sections (i.e., those expected beyond the current period).

0212015 Pnor

Semices: Technical Extension mrs (12)

OTHERS . . - - - . . - .

Comments: IFAD funded

14

Comments

Prequalikation of Bidders: N


Bidding Document: Goods

Comments: 3rd batch

Prequalification of Bidden: N


Bidding Document Small Works

Comments: Muhpb packages, intit estimate is 100. WRh 20% LGU financing indicated in Others Section. Some of the packages maybe procured through FABhopping following their respectk thresholds.

393,100.00 INREMP-T

Bidding Procedure

I S I E

1S1E

Consutting

Rwiew (PriorIPost)

Post

Post

Procurement Method

NCB

NCB

Consutting

Comments

Assignment

Estimated Number of Contracts

1

100

detailed subproject feasibil'm phase)

Services

Estimated Value

(cumulative) 205,350.00

33,929,200.W

Goods and

Package Number

INREMP GNCB-IN D-01

INREMP WCW-MU LTPLE

Review (PriorIPost)

Prior

Recruitment Mhod

CQS

Package Number

INREMP-

Works

General Description

Motorcycles for Municipal ORces

Civil Works (rural roads, small-scale irrigation, water suppty trading centen, and others to be determined at the

TY ~e of Proposal

BTP

ene era^ Description

Conservation Farming

Estimated Value

(curnulathre) 8,785,500.00

Estimated Number of Contracts 150

List of Awarded and On-going, and Completed Contracts

tbdl5

The following tables list the awarded and on-going contracts, and completed contracts.

National

Comments: Original contract is for mltiple packages. Initial estimate is 150.

Awarded and Ongoing Contracts

Package Number

General Description

4-wheel double cab pick-up, for regional offices and Core watershet provinces (4 - ADB and 1 IFAD) - 1 st batch Motorcydes for Municpal Offices (PPMOs, PLGUs, Core WMPCOs and Core C iMLGUs WMPCOs) 71 I ADB and 17

IFAD - 1st batch

Estimated Awarded Date of ADB

Procurement Advertisement Approval of Comment.

(quarterlyear) Contract

Q2 12014 30JUN-15 PCSS 0004

NCB For PCSS issuance. 51 under AD6 and 37 under IFAD.

' Consutting Services

Package Number

INREMP-C SIC-03-20 14 INREMPC SIC-05-20 14

INREMP-C SIC-08-20 14 INREMP-C SIC-10-20 14

INREMP-C SIC-01-20 14

General Description

Development Communication Specialist Finance Specialist

GIs Specialist

Institutional Assessment and Capacity Building Specialist Social Development Specialist

Estimated Value

31,000.00

31,000.00

29,300.00

31,000.00

31,000.00

Awarded Contract

Value

19,477.73

19,477.73

19,477.73

18,824.43

19,477.73

Recluitment Method

ICS

ICS

ICS

ICS

ICS

Advertisement Date

(quarterfyear)

Q4 1 2014

Q4 1 2014

- -- Q4 / 2014

Q4 12014

Q4 12014

Date of ADB Approval of

Contract Award

03-MAR-15

03-MAR-15

12-MAR-15

27-APR-15

03-MAR-15

Commen&

PCSS 0005 - TRlCLA J. YAMBAO PCSS 0004 - ARTEMIO Y. MONTEAWDO JR. PCSS 0007 - DENNIS M. MUZONES PCSS 0008 - ELY GALERA LUMDANG

PCSS 0006 - ARlEL L. ERASGA

2. Completed Contracts

Goods and Works

Approved By:

Consulting Se~lces

ROMMEL R. ABESAMlS Assistant Secretary, FASPS

P C

National Competitive Bidding 1. General

Date of ADB

~pproval of

Contract Award

15-AUG-14

15-AUG14

A

!

The procedures to be followed for national competitive bidding shall be those provisions referring to open competitive bidding procedures set forth in Republic Act 91 84 the Republic of the Philippines, effective 26 January 2003, and its Revised Implementing Rules and Regulations, effective 2 September 2009, with the clarifications and modifiiations described in the following paragraphs required for compliance with the provisions of the ADB Procurement Guidelines, Section I and paras. 3.3 and 3.4 of Section I l l (March 201 3, as amended from time to time).

Advertisement Date

(quaflerl~ear)

Q2 12014

Q2 12014

Date of Completion

07-OCT-14

15-OCT-14

Dateof Completion

Date of ADB

Approval of

Contract Award

Procurement Method

SHOPPING

SHOPPING

Comments

PCSS 0001

PCSS 0002

Comments

Awarded

antract Value

31,358.00

105,795 00

~ecruhmnt Method

Awarded

Contract Value

~stimated value

34,070.00

99.000.00

pack@e Number

INREMPG - S-02-2014

INREMP-G - ~01 -2014

Advertisement Date

(quaflerlyear)

Estimated Value

Package Number

None

Genera' Description

Lap- for NPCO, RPMOs, PPMOs and PLGUs (30

units) Desktops with printer - for NPC0,RPMO s, PPMOS and PLGU6 (53 units

General Description

(ii)

Eligibility

Eligibility screening shall not be applied. However, bids that do not contain any of the following documents will not pass the documentary compliance check: (i) evidence of the required financial, technical or production capability; (ii) audited financial statements; (iii) credit line, or cash deposit certificate; (iv) bid security; and (v) authority of the bid signatory.

National sanction lists may be applied only with prior approval of ADB

Advertising

Bidding of NCB contracts estimated at $500,000 or more for goods and related services or $1,000,000 or more for civil works shall be advertised concurrently with the general procurement notices on ADB's website.

Price of Bidding Document

The price of bidding documents should be nominal, covering only reproduction and mailing/courier costs.

Price Ceiling

The approved budget for the contract (ABC) may be published, but it shall not be stated or implied that bid prices may not exceed the ABC, or that bid evaluation will in any way take into account the ABC. The ABC, budgetary allocation, ceiling price, or similar estimates of contract value may not be used to reject bids without prior concurrence of ADB.

(ii)

(iii)

Preferences

No preference of any kind shall be given to domestic bidders or for domestically manufactured goods.

Suppliers and contractors shall not be required to purchase local goods or supplies or materials.

Foreign suppliers and contractors from AD6 member countries shall be allowed to participate, if interested, without first being required to associate with, or enter into joint venture with, local firms.

Foreign suppliers and contractors from ADB member countries shall be allowed to bid, without registration, licensing, and other government authorizations, leaving compliance with these requirements for after award and before signing of contract.

Experience Qualification

For works contract, the experience qualification requirement shall be: (i) at least one previous contract at 80% of the estimated cost of the contract being procured; and (ii) an annual turnover from all works averaged over the last three years equal to 100% of the estimated cost of the contract being procured.

Anticorruption Provisions in Bidding Documents

Anticorruption provisions in the Instructions to Bidders section of ADB standard bidding documents (SBDs) shall be incorporated into NCB bidding documents including those under "Corrupt Practices" and "Eligible Biddersn clauses of the SBDs.

9. Bidding Period

Bidders shall be given a minimum period to prepare and submit bids of 4 weeks, counted from the date of invitation to bid or the date of availability of bidding documents, whichever is later,

10. Single Bid Submission

When a lone bidder obtains a bidding document and submits a bid at the deadline for bid submission under a postqualification bidding, bid opening and evaluation shall not proceed but it shall be considered a failure of bidding. Before taking any alternative procurement action, a proper assessment of the cause of lack of participation shall be made and ADB prior approval shall be sought for any proposed subsequent action.

11. Shopping Method

If included as a procurement method in the Procurement Plan, 'Shopping" shall be undertaken in accordance with the ADB Procurement Guidelines (March 2013, as amended from time to time).

12. Contract Amendment

In case of contracts for prior review, modifications exceeding 15% of contract amount and material changes in the conditions during implementation require prior ADB concurrence.

13. Member Country Restrictions

Bidders must be nationals of member countries of ADB, and offered goods must be produced in member countries of ADB.

Department of Environment and Natural Resources ! Document Action Tracking System

Document Routing Slip (print Date: Monday , December 14,2015 Document No.: FASPO-FPU-0003565 ILO~BOO~:FPU-INREMP-I 56 bender: FASPS PROCUREMENT UNIT ,

ubject: COA SUBMISSION OF UPDATED PROCUREMENT PLAN DATED 19 2015 UNDER THE INTEGRATED NATURAL RESOURCES AND

ENVIRONMENTAL MANAGEMENT PROJECT (INREMP) I Subject: (Action Office)

I Addressee: COMMISSION ON AUDIT Daterrime Received: 12/14/2015 (2:54:00 PM)

I Routing and Action Info

UserIEncoder: aaa

December 14,20 15

MS. MARIBEL B. DELA ROSA State Auditor 111 Office of the Auditor DENR, Visayas Avenue, Diliman, Quezon City

Dear Ms. Dela Rosa:

We are pleased to submit for your information and reference a copy of the Updated Procurement Plan of the Integrated Natural Resources and Environmental Management Project (D4REM.P). Asian Development Bank (ADB) issued a no objection letter (NOL) on the procurement plan on November 24,2015.

Thank you.

Very truly yours,

, ROMMEL R ABESAMIS

f Assistant Secretary, FASPS

and Chairperson, BAC-FAPS