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Government of Jammu and KashmirGeneral Ad m in istration Department

(Administration Section)Civil Secretariat,Srinagar/Jammu.

Implementation of Jammu and Kashmir Right to Information Act,2009.

URGEI\T

Subject:-

1 .

a rCircular wo.Jf - GAD of 2009 -/

Dated:- -

0f- 06 - 2009

The lammu & Kashmir Right to Information Act, 2009 has come into effectfrom the 20th of March, 2009. The Act provides for dissemination ofinformation to the residents of the State in the laid down manner. The Actrequires the Public Authorities of the State Government to take variousspecific actions in a time bound manner. The Public Authorities under theAct means any authority or body or institution of self-Governmentestablished or constituted-

i. by or under the Constitution of Jndia or,the Constitution of lammu andKashmir;

ii. by any other law made by Parliament;iii. by any other law made by State Legislature;iv, by notification issued or order made by the Government and includes

any -

a) Body owned, controlled or substantially financed;b) Non-Government organization substantially financed, directly or

indirectly by funds provided by the Government;

The important points on which the Public Authorities as mentioned above,are required to take action are indicated hereunder:-

i) Under Section 4(a), every Public Authority has to maintain all its recordsduly catalogued and indexed in a manner and the form which facilitatesthe right to information under the Act and ensure that all records thatare appropriate to be computerized are, within a reasonable time andsubject to availability of resources, computerized and connected througha network all over the State on different systems so that access to suchrecords is facilitated. All Administrative Secretaries are requested toplease ensure that all the Public Authorities under their administrativecontrol initiate immediate action for maintenance of the records in amanner and form required under the J&K Right to Information Act,2009.

ii) Under Section 4(b), every Public Authority has to publish within 120days from the commencement of the Act various information pertainingto the organization. To facilitate and maintain uniformity of suchinformation, a format is. enqloged with this circular. All AdministrativeSecretaries are requested to kindly ensure that all Public Authoritiesunder their administrative control publish detailed information pertainingto their organization in the prescribed format within the stipulated period'

2.

f\

t)lw-

They are also requested to ensure that the information is disseminatedthrough various means including booklets, pamphle,t5, notices,websites etc. The Public Authorities who do not have their ownwebsite can furnish a soft copy of the information in the formatprescribed to the General Administration Department for hosting it onthe site of the General Administration Department (www.jkgad.nic'in).

iii) Under Section 5(1) and 5(2), the Public Authorities are required todesignate Public Information Officers (PIOs) in all Administrative Unitsor Offices and, if required, Assistant Public Information Officer (APIO)at each sub-divisional or sub-district level, in a time bound mannerwithin 100 days of coming into effect of the Act. All AdministrativeSecretaries are requested kindly to ensure that the Public Authoritiesunder their administrative control designate the PIO/APIO within thestipulated time frame, under an intimation to the GeneralAdministration Depaftment.

The l&K Right to information Act, 2009 is available on the website of theGeneral Administration Depaftment. However, a copy of the same is enclosedfor ready reference. All the Administrative Secretaries are requested kindly topersonally superuise implementation of the Act and ensure that all actions aretaken in a time bound manner by all the Public Authorities under theiradministrative control. The implementation of the Act in the State shall bereviewed by the Chief Secretary on regular intervals.

j i sd/-

(Basharat Ahmad Dhar) IASCommissioner Secretary to Government

General Admi nistration Depaftment

Encl: As above,

NO: GAD(Adm)l 10i2009-V

Copy to the :-

Dated: of-oe-zoog

All Ad mi nistrative Secreta ri es to Gove rn ment,Principal Secretary to HCM / HEG.Divisional Commissioner, Kashmir / lammu.All Heads of Depaftments.All Deputy Commissioner.All Managing Directors of PSUs I Corporation / Board,Special Assistant to Hon'ble Minister forinformation of the Hon'ble Minister.Principal Pvt, Secretary to Chief Secretary,Pvt. Secretary to Commissioner/ Secretary to Government, GeneralAdministration DePartment.Circular file / Stock file / GAD website.

l|l ' l )ir#--.^44-

(or. n.5-. Sharma) KASDeputy Secretary to Government,

General Administration Department

1.2.3 .4.5.6 .7 .

8 .9 .

10 .

for kind

Template for the Information Handbook under Right to Information Act, 2009

Chapter - 1

Introduction

1.1. Please throw l~ght on the background of this hand-book (Right to Information Act, 2009).

1.2. Objective / purpose of this hand-book

- A. 1.3. Who are the intended users of this hand book?

1.4. Organisation of the information in this hand-book.

1.5. Definitions (Please provide definitions of various terms used in the hand-book.

1.6. Contact person in case some body wants to get more information on topics covered in the hand-book as well as other information also.

1.7. Procedure and Fee Structure for getting information not available in the hand-book.

Chapter - 2

Partialars of Organization, Functlons and Duties

2.1. Objective/purpose of the public authority.

2.2. Mission / Vision Statement of the public authorii.

2.3. Brief history of the public authority and context of its formation.

2.4. Duties of the publlc authority.

2.5. Main activities /functions of the public authority.

2.6. List of services being provided by the public authority with a brief write-up on them.

2.7. Organizational Structure Diagram at various levek namely State, directorate, region, district, block etc (whichever is applicable).

2.8. Expectation of the public authority from the public for enhancing its effectiveness and efficiency.

2.9. Arrangements and methods made for seeking public participation / contribution.

2.10. Mechanism available for monitoring the service delivery and public grievance resolution.

2.11. Addresses of the main o f f ~ e and other offices a t different levels. (Aease categorise the addresses district wise for facilitating the understanding by the user).

2.12. Morning hours of the office:

Closing hours of the office:

Chapter 3

Powers and Duties of Officers and Employees

3.1 Please provide details of the powers and duties of officers and employees of the organization.

Duties I

Administrative

Financial

Others

1. 2 . 3. ... . . . ... 1. 2. 3. ... ... ... 1. 2. 3.

1 ...

Chapter - 4

Rules, Regulatbns, Instructions, Manual and Records, tor Discharging Functions

4.1. Please provide list of rules, regulations, instructions, manual and records, held by Public authority or under its conbol or used by its employees for discharging functions as per the following format. This format has to M filled for each type of document.

Name / title of Type of the document The document

Choose one of the types given below. (Rules, Regulations, Instructions, Manual, Records, Others)

Brief Writeup on the Document

From where one can get a copy Address: of Rules, regulations, imbuctions, Manual and records

Fee charged by the Department For a copy of rules, regulations, Instructions, manual and records (if any)

Chapter 5

Particulars of any arrangamPnt that erlsts for consultation wlth, or representation by, the

members of the public in relation to the formulation of its policy or impleunentatlon thereof

Famulation of Policy

5.1 Whether there is any provis~cm to seek consultabon / participabon of public or its representabve for formulation dY policies7 I f there is, please provide details of such policy in folhlng format.

participation

This will help a citizen undersland on what basis public participaticm in formulation and implementation of pliq matters is decided upon.

Implementatkn of Policy

5.2 Whether there is any pmvision to seek consultation / participation of public or ib representatives for implementation of policies? I f there

is, please provide details of provisions in following format. S.No. Arrangements for

seeking public paitkipation

Subject I Topic Is it mandatoy to ensure public participation (Yes /

Chapter 6

A statement of the utegories of documents that are Held by it or under c o M

6.1. Use the format given bebw to glve the inbrmation about the official documents. Also mention the place where the dwrnents are available for e.g. at Secretariat level, Diredorate level, others (please mention the level in place of wribng others).

Sr. No.

Categoy of the d~awnent

Heid by I under control of

Name of the document and its lntrodudon In

Procedure to obtaln the document

A statement of boards, council, committees and Other bodies constituted as its part

7.1. Please provide inforrnatlon on Boards, Councils, Committees and Other Bodies related to the public authority in the following format:

Name and address of the Affiliated Body

a Type of Affiliated Body (Board, Council, Committees, Other Bodies)

a Brief introduction of the Affiliated Body (Establishment Year, 0bject'~e / Main Activities)

Rde of the Amliated Body ( Advisory 1 Managing 1 Executive/Cthers)

a Structure and Member Composition

a Head of the Body

a Address of main o f ke and ih Branches

a Frequency of Meetings

a Can public participate in the meetings?

a Are minutes of the meetings prepared?

a Are minutes of the meetings available to the public? I f yes please provide information about the procedure to obtain them.

Chapter 8

The names, designations and other particulars of The PuMlc Information officers

8.1. Please provide contact information about the Public Information O R m , Assistant Public Infmmtion OPficers and Departmental Appellate Authority of the PuMic Autharlty in the folkwing format

Name of the PuMic Authority:

Assistant Public Information Om-

Public Information Oficerr:

Sr.N 0.

E Mail Name Addres

Sr.N 0.

S.T.D. Code

Address

Designation

Name

Sr.N 0.

Ph. No. Office I Home

Designation

Name

S.T.D. Code

Designation Ph. No. Office Home

S.T.D. Code

Ph. No. Office I Home

Addres Fax

Fax

E Mail

Fax E Mail

Chapter 9

RoQdure followed in Decision Making Process

9.1 What is the procedure follcrwed to take a decision for various matters? (A reference to Secretariat Manual and Business Rules and other rulesfregulations etc can be made)

9.2. What are the documented procedures / laid down procedures / Defined Criteria / Rules to arrive at a particular decision for important matters? What are d i r e n t levels through whicfi a decision p- moves?

9.3. What are the anangements to mmmunete the decision to the publi~?

9.4. Who are the officers at various levels whose opinions are sought for the process of decision making?

9.5. Who is the final autfiority that veh the decision?

9.6. Please provide infamation separately in the following format for the important matters on whi& the decision is taken by the puMi authority

t any +---------I

- s. No. P

Subject on which the dedsion is tu be taken

decision making

7

-

mentioned omam

Chapter 10

Directory d Omcers and Employee

10.1 Please provide information diNict wise in following format

Chapter 11

The Monthly Remuneration Rsceived by each of its Oflaers and Employees, lnduding the system of Compensation as Provided in

Sr.N 0.

~egulations

11.1. Please provide information in following format

Name Dsslgnltkn S.1.D Code

Mdrwa Ph. No. Office Home

Theprofadurato dater mine the remumtatlm a8 glvan In the

Complldationl C o r n w r y allowanm

S.No.

Fax €Mall

Name Dcolgnation Monthly rsmunentlm

Chapter 12

The Budget Allocated to each Agency (Particulars of all plans, proposed expendlhrres and rep- on disbursement made)

For Public Authorities -ibk lor kvebpmenbl, cmstnidon, technical works

12.1. Please pmvide information about the details of the budget for different activities under diiwent schemes in the given format

For Other Public Authorltks

5.N 0

Name ofthe schem e / Head

Actkt y

Amount released/disbursed (no. of

_-ents)

Sr.No.

Respons ible officer forthe S M ~ the compler e execu.io ndthe wok

Proposed Budget

Total Expenditue

Head

Starting date of WE actiiity

Sanctioned Budget

-

Amount propose d

-

Plamed end dateof the acbvilv

Amount sanctbn ed

Amount releasedid isbursed (m. of inr*alment 5)

Actual experdltur etnthe k t y e a r

Chapter 13

The Manner of Execution d Subsidy Programmes

13.1. Please provide the information as per the following format:

Name of Programme / Scheme

Duration of the programme / scheme

Objedwe of the programme

Physical and financial targets of the programme (for the last vear)

Eligibility of Beneficiary

Pre-requisites for the benefit

Procedure to avail the benefits of the programme

Criteria for deciding eligibility

Detail of the benefits given in the programme (also mention the amount of subsidy or other help given)

Procedure for the di*~bution of the subsidy

Where to apply or whom to contact in the office for applying

Application format (where applicable. I f the application is made on plan paper please mention it along with what the applicant should mention in the application)

List of attachments (ceM~cates / documents)

Format of Attachments

Where to contact in case of process related complaints

Details of the available fund (At various levels like Dist i i Level, Block Level etc)

List of beneficiaries in the format given below

Particulars of Redpients of Concessions, permits or authorization granted by it

%No. /Cod e

14.1. Please provide the information as per the following format:

Name of Programme

Type (Concession / Permits / Authorization)

Objective

Target set (For the last year)

Eligibility

Criteria for the eligibility

Pre-requisites

Procedure to avail the benefits

Time limit for the concession / Permits / Authorizations

Application Fee (where applicable)

Application format (where applkable)

List of attachments (certificates / documents)

Format of Attachments

List of beneficiaries in the format given below

Beneficiar/ Name

Amount of subsidy

Parent Guardia ns

Criteria of sel&o n

Address

Distri d

Cit y

Town/ Village

Hous e No.

Also provide the following information for Concession

BenefIaary Name

Detail of the benefit given Distribution of bene f i

Chapter 15

Wonns set by it for the discharge of its fundons

15.1. Please provide the details of the Norms / Standards set by the Department for execution of various activities / programmes.

Validity period

Chapter 16

Information Available in an electronic form

Parent Guardian s

Address

16.1. Please provide the details of the information related to the various schemes which are available in the electronic format.

DlsM d

Particulars of the facilities available to citizens for obtaining information

17.1. Means, methods or facilitation available to the public which are adopted by the Department for dissemination of information. Like

Cih,

Office Library Drama and Shows

Town/ Village

House No.

Through News Paper Exhibition Notice Board Inspection of Records in the Office System of issuing of copies of documents Printed Manual Available Website of the Public Authority Others means of advertising

Chapter 18

m e r Useful Information

18.1. Frequently Asked Questions and their Answers by Publlc

18.2. Related to seeking information

Application form (a copy of filled application form for reference) Fee How to write a precise information request Few Tips Right of the Citizen in case of denial of information and procedure to appeal

18.3. With relation to training imparted to public by Public Authority

a Name of training programme with brief description mme period for Training Programme / Scheme Objective of training Physical and Financial Targets (Last Year) Eligibility for training Perquisite for training (if any) Financial and other form of help (if any) . Description of help (mention the amount of Financial help, if any) Procedure of giving help Contact Information for applying Application Few (Wherever applicable) Application Form (in case the application is made on plain paper, please mention the details which the applicant has to provide) List of enclosures/documents Procedure of application Selection Procedure Time table of training programme (in case available) Process to inform the trainee about the training schedule Arrangement made by the Public Authority for creating public awareness about the training programmes. List of Beneficiary of the training programme at various levels like district level, block lwel etc.

18.4. W i relation to training i m p a m to public by Public Authority

Name of training programme with brief description Tlme period for Training Programme / Scheme Objective of training

Physical and Financial Targets (Last Year) Eligibility for training Perquisite for training (if any) Financial and other form of help (if any) Description of help (Mention the amount of Financial help, if any) Procedure of giving help Contact Information for applying Application Fee (Wherever applicable) Other Fees (Wherever applicable) Application Form (in case the application is made on plain paper, please mention the details which the applicant has to provide) List of enclosures /documents Format of enclosures /documents Procedure of application Selection procedure Time table of training programme (in case available) Process to inform the trainee about the training schedule Arrangement made by the Public Authority for creating public awareness about the training programmes. List of Beneficiary of the training programme at various levels like district level, block level etc. Validity period of certificate (if applicable) Process of renewal (if any)

18.5. With relation to registration process

Objective Eligibility for registration Pre-requisites (if any) Contact information for applying Application Fee (Wherever applicable) Other Fee (Wherever applicable) Application Form (In case the application is made on plain paper, please mention the details which the applicant has to provide) List of enclosures / documents Format of enclosures / documents Procedure of application Process followed in the Public Authority after the receipt of application.

Government of Jammu and Kashmir, General Administration Department.

(Administration Section), Civil Secretariat, Jammu

Subject: Implementation of the provisions of the Right to Information Act, 2009.

Circular No. 18 -GAD of 2016 Dated: 22 .03.2016

I n continuation of Circular No.07-GAD of 2015, dated 10.02.2015, i t is once again impressed upon all the Administrative Secretaries, Divisional Commissioners, Heads of the Departments and Deputy Commissioners to ensure that:

1. All the departments viz; Administrative as well as line departments, disclose information in terms of Section 4 ( l)(b) of the Right to Information Act, 2009, and their official websites are createdlmade functional immediately. They shall also ensure that these websites are updated on a daily basis.

2. The deficiencies reflected in the statement furnished by the State Information Commission, J&K, in respect of launching of website, disclosure of information under Section 4 ( l )(b) of the Right to Information Act, 2009, and appointment of Public Information OfficersIFirst Appellate Authorities, are made good immediately, under an intimation to the General Administration Department.

3. All the officers/officials shall indicate their names and designation below their signature while initiating or endorsing any notelproposal for consideration of the Competent Authorities and on the communications exchanged with different departments. The other details like telephone

numbers, e-mail addresses should also be mentioned on such communications.

Sd/- (Gauanfar Hussain) IAS,

Commissioner/Secretary to the Government,

No. GAD(Adm)110/2009-V(part file) Dated: 22.03.2016. Copy to the:-

1. All Financial Commissioners. 2. Chairman, J&K Special Tribunal. 3. Director General of Police, J&K. 4. All Principal Secretaries to the Government. 5. Principal Secretary to the Hon'ble Governor. 6. Principal Resident Commissioner, J&K Government, New Delhi. 7. Divisional Commissioner, Kashmir/Jammu. 8. Director General, J&K Institute of Management, Public

Administration and Rural Development. 9. All Commissioners/Secretaries to the Government. 10. All Heads of DepartrnentslManaging Directors. 11. All Deputy Commissioners. 12. Director Estates. 13. Director Information. 14. PA to the Commissioner/Secretary to the Government, GAD. 15. I/C GAD website. 16. Circular file/Stock file.

Subject: Disclosure of information in terms of Section 4 of the J&K Right to Information Act, 2009.

Circular ~ o . 2 0 -GAD of 2017 D a t e d: / -04-2017

Attention of all the Administrative Secretaries is invited to the instructions issued vide Circular No. 21-GAD of 2014 dated 09-04-2014 and reiterated vide Circulars No. 07-GAD of 2015 dated 10- 02-2015 and No. 18-GAD of 2016 dated 22-03-2016, wherein it has been enjoined upon all concerned to ensure implementation of the provisions of Section 4 of the J&K RTI Act i.e. voluntary disclosure of information by the public authorities.

Besides, in terms of the powers conferred under Section 22(5) of the J&K RTI Act, 2009, the State Information Commission (SIC) has advised vide D.O. No. PS/CIC/05/2017 dated 27-03-2017 to direct all the Public Authorities in the State to take necessary steps to implement all the provisions of the Section 4 of the J&K Right to Information Act, 2009.

With a view to maintain conformity with the provisions of Section 4 of J&K Right to Information Act, 2009, it is impressed upon all the Administrative Secretaries, Heads of the Departments and Public Authorities of the State to ensure effective implementation of the provisions of Section 4 o'f the J&K RTI Act in letter and spirit by hosting all requisite information on the official websites and u periodically.

to the Government.

No: GAD(Adm)110/2009-V (PF) ~ateddl-04-2017 Copy to the:- . .

1. All Administrative Secretaries. 2. Director General of Police, J&K.

3. mincipal Resident Commissioner, J&K Government, 5-Prithvi Raj Road, New Delhi.

4. Divisional Commissioner, Jammu/Kashmir. 5. All Deputy Commissioners, 6. All Heads of the Departments 7. All Managing Directors, PSUs. 8. Secretary, J&K State Information Commission for information. 9. Private Secretary to the Chief Secretary. 10. Private Secretary to the Commissioner/Secretary to the Government, GAD. 11. Incharge website, GAD. 12. Circular filefstock file.

Subject:- Implementation of Jammu and Kashmir Right to Information Act, 2009.

Circular ~0.24 -GAD of 2017 Dated: 3 5 -05-2017

I n terms of Section 5(1) and 5(2) of the Right to

Information Act, 2009 and Circular No. 25-GAD of 2009 dated

05-06-2009 & Circular No. 15-GAD of 2012 dated 27-04-2012, it was

impressed upon all the Administrative Secretaries including Public

Authorities to ensure that the authorities under their administrative

control designate the PIOs/APIOs within the stipulated time frame.

It has been observed that the instructions already issued

are not being adhered to in letter and spirit and the PIOs and FAAs

(Officers senior to the PIOs) in the Public Authorities have not been

designated. Besides, it has been observed that the names of the

designated PIOs and FAAs have not been notified and placed in the

public domain through the websites of the respective departments.

It is, therefore, once again impressed upon all the

Administrative Secretaries and Public Authorities of the State to

ensure effective implementation of the provisions of Section 5(1) and

5(2) of Right to Information Act, 2009 by appointing PIOs and FAAs

of an appropriate seniority wherever it has not been done or where

no substitutes have been designated aRer the transfer or retirement

of the existing PIOs and FAAs. Besides, it is also impressed upon all

the concerned to notify the names of the PIOs and FAAs in the public

domain through the websites of the respective departments for the

convenience of the information seekers. - NO:GAD(Adm)l10/2009-(PF) Copy to the:-

1. All Administrative Secretaries. 2. Director General of Police, J&K. 3. Principal Resident Commissioner,

New Delhi. 4. Divisional Commissioner, Jamrnu/Kashmir. 5. All Deputy Commissioners, 6. All Heads of the Departments 7. All Managing Directors, PSUs.

9. Private Secretary to the Chief Secretary.

11. Incharge website, GAD. 12.Circular file/stock file.

8. Secretary, J&K State Information Commission for information.

10. Private Secretary to the Comrnissioner/Secretary to the Government, GAD.

GOVERNMENT OF JAMMU AND KASHMIR, GENERAL ADMINISTRATION DEPARTMENT,

Civil Secretariat, Srinagar.

Subject: Implementation of Jammu and Kashmir Right to Information Act, 2009.

Circular No: 3 5 - G A D of 2017 Dated: .07.2017

In continuation of Circular No. 24-GAD of 2017 dated 25-05-2017, it is impressed upon all the Administrative Secretaries, Divisional Commissioners and the Deputy Commissioners that while appointing Public Information Officers and the First Appellate Authority under the Right to Information Act, 2009, priority be given to appoint Deputy Secretary/ Additional Secretary level officers or their equivalent as Public Information Officers and Special Secretary level officers or their equivalent as First Appellate Authority in order to ensure effective implementation of the provisions of Right to Information Act, 2009.

Sd/- (Khurshid Ahmad) IAS,

Commissioner/Secretary to the Government.

No. G A D ( A ~ ~ ) ) 10/2009-~ (PF-n) Dated: $(.07.2017. Copy to the:-

1. Vice Chairman/Director General, IMPA. J&K. 2. Financial Commissioner (Revenue). 3. All Principal Secretaries. 4. Director General of Police, J&K. 5. All Commissioner/Secretaries. 6. Divisional Commissioner, Jammu/ Kashmir. 7. All Deputy Commissioners. 8. All Managing Directors. 9. All Heads of the Departments. 10. Secretary, J & K State Information Commission. 11. Director, Archives, Archaeology and Museums, J&K. 12. Secretary, J & K PS'JVigilance Organization /J&K SSB. 13. Private Secretary to the Chief Secretary. 14. Private Secretary to the Commissioner/Secretary to the Government, GAD. 15. Circular file/Stock file/ GAD website.

GOVERNMENT OF JAMMU AND KASHMIR, GENERAL ADMINISTRATION DEPARTMENT,

Civil Secretariat, Srinagar.

Subject: Format for giving information to applicants under the Right to Information Act, 2009- issue of guidelines regarding.

Reference: No. SIC/CO/Adm/2015/473-75 dated 10-12-2015 from SIC.

Circular No. 3 6 -GAD of 2017 Dated: 2F .07.2017

It has been observed that different public authorities are providing information to R l I applicants in different formats in the absence of any standard format for providing information.

I n order to provide the information as per a standard format which has also been adopted by Department of Personnel & Trainings, Government of India, the replylinformation should essentially contain the following information:-

i) RTI application number, date and date of its receipt by the Public Authority.

ii) The name, designation, official telephone number and e-mail ID of the PIO.

iii) In case the information requested for is denied, detailed reasons for denial quoting the relevant sections of the RTI Act should be clearly mentioned.

iv) I n case the information pertains to the another authority and the application is transferred under Section 6(3) of the RTI Act, details of the Public Authority to whom the application is transferred should be given.

v) In the concluding para of the reply, it should be clearly mentioned that the First Appeal, if any, against the reply of the Public Information Officer (PIO) may be made to the First Appellate Authority within 30 days of receipt of reply of PIO. - . . vi) The name, designation, address, official telephone number, e-mail ID of the First Appellate Authority should also be clearly mentioned.

A vii) I n case the applicant has requested for certified copies of the

documents or records, the PI0 should endorse on the document "True copy of the document/record supplied under RTI Act" sign the document with date, above, a seal containing the name of the

Officer, P I 0 and name of the Public Authority, as enumerated below:

True copy of the documents/record supplied under RTI Act 91 -

Name of the Officer, Public Information Officer Date ,

Name of the Public Authority

viii) I n case the documents to be certified and supplied are large in number, information on the RTI application should be supplied by a designated P I 0 but the certification of the document(s), if need be, could be done by a junior Gazetted Officer.

The Jammu and Kashmir State Information Commission has also requested that the instructions be issued to all the departments of the Government to bring uniformity in the format for providing informationlreply to the applicant(s) under the Right to Information Act, 2009.

It is therefore, impressed upon all the Administrative Secretaries to bring these instructions into the notice of the First Appellate Authorities (FAAs) and Public Information Officers (PIOs) of their own departments as well as the respective departments under their control for furnishing the informationlreply to the applicant(s) under Right to Information Act, 2009.

a/- (Khurshid Ahmad) IAS,

Commissioner/Secretary to the Government.

No. GAD(Adrn)308/2015-V Dated: Xf.07.2017.

Copy to the:- 1. Vice Chairman/Director General, IMPA. J&K. 2. Financial Commissioner (Revenue). 3. All Principal Secretaries. 4. Director General of Police, J&K. 5. All ComrnissionerlSecretaries. 6. Divisional Commissioner, Jammu/ Kashmir. 7. All Deputy Commissioners. 8. All Managing Directors. 9. All Heads of the Departments. 10. Secretary, J&K State Information Commission. 11. Director, Archives, Archaeology and Museums, J&K. 12. Secretary, J&K PSWVigilance Organization /J&K SSB. 13. Private Secretary to the Chief Secretary. 14. Private Secretary to the Commissioner/Secretary to the Government, GAD. 15. Circular file/Stock file/ GAD website. n

A (~bteeaz Kacho),

GOVERNMENT OF JAMMU AND KASHMIR, GENERAL ADMINISTRATION DEPARTMENT.

Civil Secretariat, Jammy

Subject: Disclosure of information in terms of Section 4 of the J&K Right to Information Act, 2009.

Circular No. Oq -GAD of 2018 Dated: 23 -02-2018

With a view to maintaining conformity with the provisions of Section 4 of J&K Right to Information Act, 2009, from time to time, instructions have been issued, impressing upon all the Administrative Secretaries, Heads of the Departments and Public Authorities of the State to ensure effective implementation of the provisions of Section 4 of the J&K RTI Act in letter and spirit by hosting all requisite information on the official websites and updating them periodically.

However, it is being constantly observed that some of departments are not implementing the provisions of Section 4 of the Jammu & Kashmir Right to Information Act, 2009 and some of them have yet not created their departmental websites. The J&K State Information Commission has been persistently requesting for ensuring implementation of the provisions of the J&K Right to Information Act.

Therefore all such departments as have not so far created their own departmental websites are impressed upon to do so within a fortnight and host the requisite material on the websites under the provisions of Jammu & Kashmir Right to Information Act, 2009, on regular basis. Further, all the Administrative Secretaries are enjoined upon to furnish the status on this account to the General Administration Department as well as State Information Commission within a week's time positively,

ubash Chh~bber), M Additional Secretary to the Government

No: GAD(Adrn)188/2017-V Copy to the:-

1. Director General of Police, J&K.

Dated: 23-02-2018

2. All Administrative Secretaries. 3. Principal Resident Commissioner, J&K Government, 5-Prithvi Raj Road,

New Delhi. 4. Divisional Commissioner, Kashmir/Jammu. 5. All Heads of the Departments 6. All Deputy Commissioners, 7. All Managing Directors, PSUs. 8. Secretary, J&K State Information Commission for information. 9. Private Secretary to the Chief Secretary. 10. Private Secretary to the Commissioner/Secretary to the Government, GAD. 11. Incharge website, GAD. 12.Circular filelstock file.