This document is supplemented by agenda packet materials, meeting materials distributed and electronic audio I video recordings of the meeting and may be reviewed upon request

to the City Recorder.

City of Florence City Council Meeting

250 Hwy 101, Florence, Oregon Final Action Minutes

August 15, 2016

CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE

Meeting called to order at 6:00 p.m.

Councilors Present:

Councilors Absent:

Staff Present:

PROCLAMATIONS

Mayor Joe Henry, Councilors Joshua Greene, Ron Preisler, George Lyddon and Susy Lacer.

None

Public Works Director Mike Miller, Planning Director Wendy FarleyCampbell, Chief of Police Tom Turner, Planning Director Wendy FarleyCampbell, City Recorder / Economic Development Coordinator Kelli Weese, Project Manager Megan Messmer, Florence Events Center Director Kevin Rhodes, Human Resource Manager Vicki Look, and Interim Finance Director Andy Parks.

• Patriotism Week - Florence Elks Lodge • Prostate Cancer Awareness Month

Start Time: 6:00 p.m. Action: Mayor Henry read the proclamations.

PRESENTATIONS • Veterans of Foreign Wars Awards -Teacher of the Year • Florence Health Care Overview - Rick Y ecny

Start Time: 6:11 p.m. Action: The Council heard presentations from the Veterans of

Foreign Wars and Mr. Rick Y ecny.

City Council Meeting Minutes - August 15, 2016 1 of6

1. APPROVAL OF AGENDA

Start Time: Action: Vote:

6:22 p.m. Approve agenda as shown. Unanimous

2. PUBLIC COMMENT This is an opportunity for members of the audience to bring to the Council's attention any item not otherwise listed on the Agenda. Comments will be limited to three (3) minutes per person, with a maximum time of 15 minutes for all items. Speakers may not yield their time to others.

Start Time: Comments:

CONSENT AGENDA

6:23 p.m. None

3. APPROVAL OF MINUTES Consider approval of the Council regular session minutes of August 1, 2016 and Council Work Session meeting minutes of August 3, 2016.

Start Time: Action:

Motion: Second: Vote:

PUBLIC HEARING

6:23 p.m. Approve consent agenda items as shown in the meeting materials Councilor Lacer Councilor Preisler Unanimous

4. RODS AND RHODIES STREET CLOSURE Consider approval of the temporary street closure along Bay Street from Kingwood to Nopal Streets, and the half blocks of Laurel, Maple, and Nopal Streets just north of Bay Street, for the Rods and Rhodies Car Show occurring on September 10th through 11th, 2016.

Start Time:

Applicant:

6:24 p.m.

Nancy Pearson - Chamber of Commerce Events Coordinator • Differences between the current year festival and prior

years Comments: CR Weese

Mayor Henry opened the public hearing at 6:30 p.m. and hearing no comments immediately closed the hearing.

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Action:

Motion: Second: Vote:

ACTION ITEMS

Approve the request to temporarily close a city street as identified in the application with the conditions specified. Councilor Lyddon Councilor Preisler Unanimous

The Mayor will provide opportunity for the public to offer comments on action items after staff has given their report and if there is an applicant, after they have had an opportunity to speak.

5. COAST COM BROADBAND FRANCHISE AGREEMENT TRANSFER Consider approval of Ordinance No. 12, Series 2016, an ordinance approving the transfer of assignment of a non-exclusive telecommunication franchise with Coast Com, Inc. to Astound Broadband, LLC.

Start Time: Discussion:

Commenter 1:

Discussion:

Action: Vote:

6:30 p.m. The City Council discussed ...

• Involvement with attorney • Purpose of franchises and potential changes to the

franchise policies • CoastCom providing services within the City

Comments: Mayor Henry and Councilor Greene

Matt Upenkelder - VP Operations at CoastCom • Overview of changes at the company • Grant funded fiber requirement for open access • Availability of customer list • How to provide services to the City • Purpose of map confidentiality • Emergency operations work

Comments: Councilor Greene

The City Council discussed ... • Potential amendments to the contract to provide

services to the community • Enforcement of contract • Comparisons to other communities • Shorter term transfer with the intent to negotiate a

fuller agreement later on Comments: Councilor Greene, Preisler and Mayor Henry

First Reading of Ordinance No. 12, Series 2016 Unanimous

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Action: Motion: Second: Roll Call Vote:

Second Reading of Ordinance No. 12, Series 2016 Mayor Henry Councilor Greene Councilor Lyddon - Aye Councilor Preisler - Aye Councilor Greene - Aye Councilor Lacer - Aye Mayor Henry-Aye Ordinance passed 5-0

6. ECONOMIC DEVELOPMENT COMMITTEE Consider approval of Resolution No. 18, Series 2016, a resolution repealing Resolution No. 16, Series 2015, to add two additional members to the Economic Development Committee.

Start Time:

Commenter 1:

Action: Motion: Second: Vote:

7. FEE SCHEDULE

7:03 p.m.

Mike Rose - Economic Development Committee Chairperson • Additional voting membership • Differences between ex-officio membership and voting

membership • Purposes of the committee

Comments: All Councilors

Approve Resolution No. 18, Series 2016 Councilor Greene Councilor Lacer Unanimous

Consider approval of Resolution No. 19, Series 2016, a resolution approving a fee schedule for the City of Florence in order to consolidate the City of Florence's various fees into a single fee schedule.

Start Time: Discussion:

7:20 p.m. The City Council discussed . ..

• Overall purpose of fee schedule • Dog license fees cost recovery and potential

amendments • Need for additional conversations concerning changes

to dog license fees Comments: Councilor Greene, Preisler, and Mayor Henry

City Council Meeting Minutes - August 15, 2016 4of6

Action: Motion: Second: Vote:

Approve Resolution No. 19, Series 2016 Councilor Lacer Councilor Preisler Unanimous

8. SOUTH COAST WATER DISTRICT MUTUAL AID AGREEMENT Consider approval of a mutual emergency water agreement with the South Coast Water District.

Start Time:

Action:

Motion: Second: Vote:

REPORT ITEMS

7:32 p.m.

Approve the Mutual Emergency Water Agreement with South Coast Water District Councilor Lyddon Councilor Greene Unanimous

9. BOARD AND COMMITTEE REPORTS Report on the workings of the City's board and committees for the month of July 2016.

Start Time: Discussion:

7:36 p.m. The City Council discussed . ..

• Work of Police Auxiliary Members Comments: Councilor Greene

10. MANAGEMENT TEAM REPORT

Start Time: Discussion:

7:37 p.m. The City Council discussed ...

• Dancing with Sea Lions Auction - October 8th • Changes to Center Stage publication • Upcoming Black and White Event • Potential changes to Lane County transfer sites • Yard Debris Disposal Day • Current Construction projects • Upcoming events • League of Oregon Cities voting membership • Lane County Economic Development employee

recruitment • Upcoming Council meetings

City Council Meeting Minutes - August 15, 2016 Sof6

11. CITY COUNCIL REPORTS

Start Time: Discussion:

Comments:

7:59 p.m. The City Council discussed ...

• City Councilor Activities • Oregon Coastal Caucus Economic Summit • Potential Housing Open House

All Councilors

Meeting adjourned at 8:08 p.m.

ATTEST:

Kelli Weese, City Recorder

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