city council regular

CITY COUNCIL REGULAR

City Hall - 270 S. River Avenue

December 4, 2019

AGENDA

5:30 PM Pre-Council Meeting (Council review of agenda items. No Action Taken) 6:30 PM Council Meeting (Action to be taken by Council on the following agenda items) 1. Roll Call 2. Opening Prayer - Council Member Byrd 3. Pledge of Allegiance 4. Consent Agenda Items

Items listed with an asterisk (*) are considered to be routine and have previously been reviewed by Council, and will be enacted with one motion, unless stated otherwise by the public or a Council Member, in which event the item will be removed from the consent agenda and considered in its normal sequence. Items presented in bold are non-consent. A. Absences Excused B. Approval of Minutes

1. *November 20, 2019 regular meeting. C. Oaths of Office

5. Public Comment

(This is an opportunity for the public to address the Council and to make any appropriate comments. Please limit your comments to 5 minutes per person.)

6. Special Presentations and Recognitions from Mayor or Council or City Manager 7. Special Order of the Day (Public Hearings) 8. Unfinished Business 9. Written Petitions and Communications 10. Adoption of Ordinances

A. Proposed Text Amendments to Chapter 29, Sections 29-2, 29-3, 29-13, 29-49, and 29-50 - Sewer Use Ordinance - Motion to Adopt - Roll Call

B. Downtown Group - Proposed Text Amendments to Chapter 18 Article V - Stopping, Standing and Parking - Motion to Adopt - ROLL CALL

11. Reports from Special Committees 12. Reports from Boards, City Offices and Commissions

A. Board of Public Works B. Planning Commission C. City Attorney D. City Clerk

1. * Claim Filed Against the City E. City Manager

1. Transportation Services: 2. Community & Neighborhood Services: 3. Parks & Recreation Services:

4. Fiscal Services & Purchasing: 4.1 * Finance – October Financial Reports 4.2 * Purchasing – Award Turnout Gear Bids 4.3 * Purchasing – Award T-Shirt Bids 4.4 * Purchasing – Declare Vehicle Surplus 4.5 * Finance – West Michigan Enforcement Team (WEMET) –

BYRNE Justice Assistance Grant (BYRNE JAG) Approval 5. Public Safety Services: 6. Management & Administrative Services:

6.1 Gifts - Voice Vote 6.2 * Downtown Group - Holland Farmers Market - Memorandum of

Understanding with Fair Food Network 7. Internal Services:

13. Communications from the City Manager 14. Appointments and Communications from the Mayor 15. Appointments, Motions and Communications from Council Members 16. First Reading of Ordinances 17. Motion to go into a Closed-Door Session to review a written legal opinion with the City

Attorney and to discuss the negotiation of a collective bargaining agreement. 18. Adjournment

AUDIENCE PARTICIPATION: In addition to addressing the Council during public hearings and under “Public Comment,” members of the Audience may address the Council, on items under “Reports from Boards and City Officers,” after a motion is pending on a particular item (except for items on the Consent Agenda), or by approaching the microphone and waiting to be recognized by the Mayor. Audience participation shall be five minutes or less per item. HEARING ASSIST DEVICES: The City Council Chambers is equipped with the Induction Loop System. Please adjust your hearing aid to the T-coil setting to enhance reception of the amplified sound. CELL PHONES: Please be courteous and turn cell phones off during the meeting. CONSENT AGENDA: All items listed under “Consent Agenda” are considered to be routine and have previously been reviewed by Council, and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or a member of the audience so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence. PLEASE NOTE: The City of Holland will provide necessary services and auxiliary aids, such as signers for the hearing impaired and audiotapes of printed materials, to individuals with disabilities, upon receipt of seven days prior notice. Persons with disabilities requiring auxiliary aids services should contact the City of Holland by writing or calling: Esther Fifelski, Human/Community Relations Coordinator, 270 S River Avenue Holland, MI 49423, phone 616.355.1300. Document(s) available for translation upon request. La Ciudad de Holland proporcionará servicios necesarios y ayudas auxiliares, tales como personas que usan lenguaje de señas para aquellos con discapacidad auditiva y cintas de audio de materiales impresos, a las personas con discapacidad, con un aviso previo de siete días de anticipación. Las personas con discapacidades que necesiten servicios de ayudas auxiliares deben ponerse en contacto con la Ciudad de Holland escribiendo o llamando a: Human/Community Relaciones comunicándose con Esther Fifelski, 270 S River Avenue, Holland, MI 49423, teléfono 616.355.1300. Documento(s) en traducción disponible(s) a petición.

Minutes Holland City Council Meeting

Holland, Michigan, November 20, 2019 The City Council gathered at 5:00 p.m. in the Employee Lounge for supper and then met at 5:30 p.m. in the Training Center of City Hall, 270 River Avenue, for a study session and reviewed items on the agenda for this meeting.

The City Council met in regular session at 7:00 p.m. in the Council Chambers of City Hall and the meeting was called to order by Mayor Bocks.

Members Present: Mayor Bocks, Council Members Trethewey, Byrd, Peters, Garcia, Arendshorst, Corbin, Hoekstra and Raymond

Members Absent: None

Others Present: City Manager Van Beek, Assistant City Manager Van Dyken, City Clerk Grimm and City Attorney Vander Veen

Mayor Bocks led in opening prayer.

19.509 Consent Agenda

After review, a motion was made to approve the consent agenda items which included the following Council Action numbers: 19.509 – 19.511, 19.519 – 19.522, 19.524, 19.525, 19.528, 19.529 For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0 19.510 Approval of Minutes Council approved the minutes of the November 6 regular meeting and November 13, 2019 study session. For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0 19.511 Oaths of Office

The following executed oath of office were presented and filed:

Sandra Brookhouse Williamson Wallace III Jacklyn Humbarger Carolyn Ulstad

Nathan Bocks Lyn Raymond Jay Peters David Hoekstra

Nicki Arendshorst

For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0

Special Order of the Day

Organizational Meeting of the Holland City Council 19.512 Selection of Mayor Pro Tem

• Mayor asks for Nominations from the floor

• Roll Call on Nominees by Name

• Motion to declare Council Member Trethewey Elected Mayor Pro Tem For Against Nathan Bocks x Quincy Byrd x Myron Trethewey x Jay Peters (Seconded By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra (Moved By) x Lyn Raymond x 9 0 19.513 Resolution on Meetings of the Council For Against Nathan Bocks x Quincy Byrd x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst (Seconded By) x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0 19.514 Rules of Council For Against Nathan Bocks x Quincy Byrd x Myron Trethewey (Seconded By) x Jay Peters x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra (Moved By) x Lyn Raymond x 9 0

19.515 Resolution on Investments and Depositories For Against Nathan Bocks x Quincy Byrd x Myron Trethewey (Seconded By) x Jay Peters x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra (Moved By) x Lyn Raymond x 9 0 19.516 Continue Organization of Planning Commission For Against Nathan Bocks x Quincy Byrd x Myron Trethewey x Jay Peters x Raul Garcia x Nicki Arendshorst (Moved By) x Scott Corbin x Dave Hoekstra x Lyn Raymond (Seconded By) x 9 0 19.517 Adoption of List of Administrative Officials to Planning Commission For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0 19.518 Administrative Official to Planning Commission For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0

Public Comment Lori Appledoorn, 18 W. 18th Street and 31 W. 19th Street presented an update to Council on the alley improvements, using a mini grant from the city of Holland, a group of neighbors has revamped their alley between 18th and 19th streets and River and Central avenues. The grant program is meant to encourage neighborhood groups to undertake community-improvement projects. They encouraged other neighbors to engage with the City for other alley improvements. Executive

Director of MAX Transit, 290 Erin Isle Dr. and reported to Council that the West Michigan Express if moving forward and can expect up to 1,000 passengers a day.

Reports from Boards, Commissions and City Offices

Board of Public Works

19.519 Proposed Ordinance Amendments to Chapter 29, Sections 29-2, 29-3, 29-13, 29-49, and 29-50 - Sewer

Use Ordinance - Final Reading on Dec. 4, 2019 Regular Meeting Council accepted and placed on first reading proposed ordinance amendments to Chapter 29-2, 29-3, 29-13, 29-49, and 29-50 – Sewer Ordinance, with Final Reading December 4, 2019. For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0

City Clerk 19.520 Claims Filed Against the City

City Clerk report was presented advising that the following claims was filed against the City:

Mark Werley Alexander Kloske Gerald Siemen Focus Finishing

Carmelo Rodriguez

For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0 19.521 Charitable Gaming License – Adopt Resolution Council adopted resolution (R2019.72) recognizing Holland Symphony Orchestra as a non-profit organization operating in the City of Holland. For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0

City Manager 19.522 Finance – September Financial Reports - Accept as Information Council accepted the September 2019 Monthly Financial Reports as presented. For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0 19.523 Gifts

City Manager’s office is pleased to report the receipt of the following gifts:

Public Safety Services Department, Police Operations, K-9 Program

Various Donors, $284

Downtown Group - Windmill Island Gardens

Proceeds from the Art on the Island event held in September 2019, Net Profit $646.19

Income:

Artist Registration Fee, $740

Art Gala Drink Tickets Purchased, $568

Tips from Drink Service, $38

Beer & Wine Donation Market Value, $659

Art Purchase Proceeds, $1245

Silent Auctions Proceeds, $366

Total, $3,616

In-Kind Donations:

New Holland Brewing, Donated beer for purchase

St. Julian Winery, Donated wine for purchase

Catering hors d'oeuvres from Alpen Rose, Above & Beyond, Catering, VenueWorks and Gilmore Catering

Jonker’s Garden, Bird bath for Silent Auction

Nelis’ Dutch Village, Delft gift basket for Silent Auction

Expenses:

Art Competition Prizes, $1000

Purchased Art Pay Out (70% of Proceeds), $791

Musician Ensemble, $150

Art Judge Fee, $150

Liquor License, $50

Check Swap for Beer & Wine Donations, $636.38

State Alcohol Taxes, $34.08

Marketing, $95.93

Miscellaneous (ice, thank you cards, etc.), $62.42

For a total amount of $2,969.81

It was recommended that this donation be accepted with appreciation; credited to the appropriate account; and an expression of gratitude be forwarded to the donor. MOVER: Council Member Trethewey, SECONDER: Council Member Byrd

19.524 Downtown Group - Proposed Text Amendments to Chapter 18 Article V regarding Stopping, Standing and Parking

Council accepted and placed on 1st reading proposed text amendments of Sections 18-27, 18-31, 18-32, 18-33 and 18-42 of Chapter 18 Article V regarding parking in the C-3 Zoning District with final adoption on December 4, 2019. For Against Nathan Bocks x Quincy Byrd x Myron Trethewey x Jay Peters (Seconded By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra (Moved By) x Lyn Raymond x 9 0 19.525 Resolution Consenting to the Continued Resettlement of Refugees Council adopted resolution (R2019.73) in support of continuing refugee resettlement in the City of Holland; and instructed staff to forward a copy of the Resolution to the United States Department of State through the Bureau of Population, Refugees, and Migration. For Against Nathan Bocks x Quincy Byrd x Myron Trethewey x Jay Peters x Raul Garcia x Nicki Arendshorst (Seconded By) x Scott Corbin x Dave Hoekstra (Moved By) x Lyn Raymond x 9 0 19.526 Civic Center Place Fiscal Year 2019 Year End Budget Amendment Council approved an additional allocation of $48,871.53 to the FY2019 Civic Center Place budget; funds to be allocated from the Municipal Capital Improvement Fund; as recommended by the Civic Center Place Board. For Against Nathan Bocks x Quincy Byrd x Myron Trethewey x Jay Peters (Moved By) x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra (Seconded By) x Lyn Raymond x 9 0 19.527 2020 Schedule of Meetings of the Holland City Council Council approved the Holland City Council meeting dates for 2020 as presented. For Against Nathan Bocks x Quincy Byrd (Seconded By) x Myron Trethewey x Jay Peters (Moved By) x

Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra x Lyn Raymond x 9 0

Communications from the City Manager 1. City Manager Van Beek thanked Council for their input and Mayor Bocks will have the appointments for Council

Members on Boards and Commissions and will be on Dec. 4, 2019 agenda. 2. No meeting Nov. 27, evening prior to the holiday. 3. Mayor and Council after meeting to see City of Holland swag that is available.

Communications from the Mayor

Mayor Bocks welcomed new Council Members and thanked Council and staff for making transition incredibly easy. He also thanked the voters for placing their confidence with himself and the new members moving forward.

Communications from Council Members Council Member Trethewey reported the Parade of Lights will be held December 3 at 6:30 and hopes to see everyone downtown. December 12 from 4 – 6 is the Holiday Open House with Council. Council Member Raymond appreciates the letter submitted for refugees; always wonderful how welcoming Holland is. Tonight, is an event by Lighthouse Advocates and Immigrants presenting Strength and Stories of Immigrants. Council Member Hoekstra extended a welcome to the new members.

First Reading of Ordinances 19.528 Proposed Ordinance Amendments to Chapter 29, Sections 29-2, 29-3, 29-13, 29-49, and 29-50 - Sewer

Usage and Administration 19.529 Proposed Ordinance Amendments to Chapter 18 Article V, Sections 18-27, 18-31, 18-32, 18-33 and 18-42

- Parking in the C-3 Zoning District For Against Nathan Bocks x Quincy Byrd x Myron Trethewey (Moved By) x Jay Peters x Raul Garcia x Nicki Arendshorst x Scott Corbin x Dave Hoekstra (Seconded By) x Lyn Raymond x 9 0 19.530 Adjournment MOVER: Council Member Trethewey, SECONDER: Council Member Peters

The Council adjourned at 8:21 p.m. Respectively Submitted, _______________________________ Kathy Grimm City Clerk

OFFICE OF THE GENERAL MANAGER

BOARD OF PUBLIC WORKS

HOLLAND, MICHIGAN

To:

Date:

Subject:

Mayor Bocks and City Council

2019-12-0410A. Sewer Use Ordinance Update

Operations Department

Introduction:

Updates to the City of Holland’s Sewer Use Ordinance are required to implement necessary changes to Industrial Pretreatment Program (IPP) requirements.

Recommendation:

It is recommended that City Council adopt ordinance amendments to Chapter 29-2, 29-3, 29-13, 29-49, and 29-50.

Description:

As a part of the Water Reclamation Facility’s National Pollution Discharge Elimination System (NPDES) permit, HBPW is required to perform a local limits study approximately every five to seven years. A local limits study determines the maximum concentrations of pollutants that can be discharged to Holland’s sanitary sewer system. Updates to these local limits must then be approved by the Michigan Department of Environment, Great Lakes and Energy (EGLE), and formally adopted as part of the Sewer Use Ordinance by the communities served by the facility.

In addition to the updated local limits, the Sewer Use Ordinance updates include language corrections to address issues raised by EGLE staff, new prohibitions of pollutants not specifically addressed by the current ordinance (hydrogen sulfide and pharmaceuticals), and necessary language to provide HBPW with legal authority to assure that dentists are complying with recent regulatory changes for dental amalgam waste. In particular, the changes to the ordinance can be described as follows:

1. Definitions have been updated.

Page 1 of 2

2. General discharge prohibitions have been updated:a. Reference to DEQ approval for clean water discharge to sanitary sewer removed.

EGLE (formerly DEQ) does not approve or permit discharges to sanitary sewer.b. Addition of detail on prohibition of hydrogen sulfide containing waste. This detail

provides clarity on acceptable levels of hydrogen sulfide.c. Addition of unused pharmaceuticals as a prohibited discharge.

3. Legal authority: The current ordinance incorrectly states that the HBPW has theauthority to determine that industrial users subject to categorical pretreatmentstandards are not Significant Industrial Users (SIU). That language has been corrected.

4. The most recent pollutant local limits are incorporated into the ordinance.5. Addition of detail on how dental amalgam removal compliance from wastewater by

dentist offices is handled. This detail provides clarity on the records required to be keptby dentist offices handling amalgam removal from wastewater and reportingrequirements to the HBPW.

EGLE has reviewed the updated Sewer Use Ordinance and finds that it meets their requirements. Additionally, the ordinance changes have been reviewed and approved by the attorneys representing each affected community. Holland Charter Township, Park Township, Laketown Township, and Fillmore Township are all in the process of updating their Sewer Use Ordinances to be consistent with the City. The updates to all ordinances are expected to be complete by the end of calendar year 2019.

Respectfully submitted,

David G. Koster General Manager

Strategic Directive:

3. HBPW will maintain compliance with and monitor regulatory issues affecting the utility,and where possible, directly participate in relevant legislative dialogue.

Attachments:

2019-11-11 City of Holland Sewer Use Ordinance Draft 2019-11-11 Holland SUO and Procedures PreApp Letter 2019-11-11 COH Sewer Use Ordinance REDLINE 20190923

Report prepared by: Theo VanAken, WRF Superintendent

Page 2 of 2

Draft Date: 09-21-2019 ORDINANCE NO. _____

AN ORDINANCE TO AMEND THE CODE OF THE CITY OF HOLLAND, MICHIGAN, BEING ORDINANCE NO. OF THE CITY OF HOLLAND, BY ADDING AMENDMENTS TO CHAPTER 29 OF SAID CODE. The City of Holland ordains that Section 29-2, 29-3, 29-13, 29-49, and 29-50 of the Ordinance Code of the City of Holland, Michigan, shall be amended to read as follows:

CHAPTER 29 – SEWER USAGE AND ADMINISTRATION Article I. In General. Sec. 29-2. Abbreviations. The following abbreviations shall have the designated meanings: ASTM - American Society for Testing and Materials. BOD - Biochemical Oxygen Demand. CFR - Code of Federal Regulations. COD - Chemical Oxygen Demand. U.S. EPA - United States Environmental Protection Agency. l - Liter. mg - Milligrams. mg/l - Milligrams per liter.

NIOSH - National Institute for Occupational Safety and Health NPDES - National Pollutant Discharge Elimination System. POTW - Publicly Owned Treatment Works. SIC - Standard Industrial Classification. SWDA - Solid Waste Disposal Act, 42 U.S.C. 6901, et. seq. TSS - Total Suspended Solids. USC - United States Code. WEF - Water Environment Federation.

Sec. 29-3. Definitions. For the purpose of their use in this chapter, the following terms and phrases are hereinafter defined. Any word or phrase not defined herein shall be considered to be defined in accordance with its common or standard definition. 40 CFR 403 means the general pretreatment regulations outlined at 40 Code of Federal Regulations Part 403. Act or the Act means the Federal Water Pollution Control Act, as amended by the Clean Water Act and the Water Quality Act of 1987, 33 U.S.C. 1251, et. seq. Act 368 means the Michigan Public Health Code. (Act 368 of 1978) MCL 333.1101 to 333.25211. Administrative committee means the committee established pursuant to the "Contract." Authorized representative of industrial user: (a) In the case of a corporation, a president, secretary, treasurer or vice president of the

corporation in charge of a principal business function; (b) In the case of a partnership or proprietorship, a general partner or proprietor; and (c) An authorized representative of the individual designated above if (1) such representative

is responsible for the overall operation of the facilities from which the discharge into the POTW originates; (2) the authorization is in writing and (3) the written authorization is submitted to the control authorityControl Authority.

Best Management Practices (BMPs) means schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to implement the prohibitions listed in Section 29-49 of this chapter. BMPs include treatment requirements, operating procedures, and practices to control plant site runoff, spillage or leaks, sludge or waste disposal, or drainage from raw materials storage. BOD (denoting biochemical oxygen demand) means the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedures in 5 days at 20 degrees centigrade (without addition of nitrification inhibitors). BPW means the Board of Public Works of the City of Holland, its authorized deputy, agent, or representative. BTEX means the sum of the concentration of benzene, toluene, ethylbenzene and xylene. Building drain means that part of the lowest horizontal piping of a drainage system which receives the discharge from soil, waste, and other drainage pipes inside the walls of the building and conveys it to the building sewer. Building sewer means the extension of the building drain which begins five (5) feet outside the inner face of the building wall and continues to the sanitary sewer or other place of disposal.

Bypass means the intentional diversion of waste streams from any portion of an industrial user's treatment facility as outlined in 40 CFR 403.17. Cesspool means an underground pit into which household sewage or other untreated liquid waste is discharged and from which the liquid seeps into the surrounding soil or is otherwise removed. City means the City of Holland, acting by and through its Holland Board of Public Works unless the context of the term refers to the City of Holland as a separate entity. COD (denoting Chemical Oxygen Demand) means the amount of oxygen required to chemically oxidize organic and inorganic constituents of wastewater as measured under standard laboratory procedures. COD/BOD Ratio means the ratio of COD to BOD in the Plant influent calculated using the average COD and BOD data as found on the state plant influent sheet. Combined waste stream means the waste stream at industrial facilities where effluent from one (1) regulated process is mixed, prior to treatment, with wastewaters other than those generated by that regulated process. Where required by federal or state law, the combined waste stream formula provided in 40 CFR 403 will apply to limits applicable to a combined waste stream. Composite sample means a series of representative samples taken over a specific time period which are then combined into one (1) sample for testing purposes. Contract means the 2017 Restated Holland Area Wastewater Treatment Facilities Operation Contract with an effective date of July 1, 2017dated as of April 1, 1980, or any subsequent pact or amendment made thereto. Control AuthorityControl Authority means the City of Holland, acting through its Board of Public WorksHolland Board of Public Works or itstheir authorized representatives. Daily maximum concentration means the maximum concentration of a pollutant in any individual sample during that day. Daily minimum concentration means the minimum concentration of a pollutant in any individual sample during that day. Debt retirement charge means the charge levied to users for retirement of bonded indebtedness for the POTW. Dental amalgam means a mixture of mercury and other metals used as a dental restorative material. Discharge includes, but is not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping. DEQ means the Michigan Department of Environmental Quality or any successor governmental agency having similar regulatory jurisdiction. Domestic user means all users of the POTW where the discharge into the system is primarily domestic waste.

Domestic waste means a water-carried waste from, but not limited to, toilet, kitchen, laundry, bathing, or other facilities used for household purposes. EGLE means the Michigan Department of Environment, Great Lakes and Energy or any successor governmental agency having similar regulatory jurisdiction. Enforcing Officer means the General Manager of the Holland Board of Public Works, or an authorized deputy, agent, or representative, unless stated differently in this Section. Garbage means solid wastes from the domestic and commercial preparation, cooking, and dispensing of food, and from the handling, storage and sale of produce. HBPW means the Holland Board of Public Works of the City of Holland, its authorized deputy, agent, or representative. Industrial user (IU) means any person who introduces pollutants into a POTW from any non-domestic source regulated under the Act, state law, or local ordinance. Industrial process means those processes which generate the types of wastes as enumerated in Sec. 29-49. Industrial wastes means the liquid or liquid borne wastes from industrial or manufacturing processes, trade or business as distinct from domestic waste. Instantaneous Limit means the maximum concentration of a pollutant allowed to be discharged at any time, determined from the analysis of any discrete or composited sample collected, independent of the industrial flow rate and the duration of the sampling event. Interceptor device means a device, including but not limited to, grease traps, sand traps, oil separators, etc., designed and installed so as to separate and retain deleterious, hazardous, or undesirable matter from normal wastes and permit normal sewage or waste water to discharge into the disposal terminal by gravity. In case of acid or caustic wastes, an interceptor is a device in which the wastes are neutralized prior to their discharge into the solid or waste system of the premises, the building drain, the building sewer, private sewer, or public sewer. Interference means any discharge which alone or in conjunction with a discharge or discharges from other sources, both: (a) Inhibits or disrupts the POTW and any of its process or operations, or its sludge use or

disposal; and (b) Therefore is a cause of a violation of any requirement of the POTW's NPDES permit

(including an increase in the magnitude or duration of a violation) or of the prevention of sewage sludge use or disposal.

Michigan Administrative Code means the compilation of all adopted rules and regulations that are in effect in the State of Michigan. Minor Industrial User (MIU) means a non-domestic user designated as such by the Control Authority, which the Control Authority has determined does not meet the definition of a Significant Industrial User. The Control Authority may issue a Minor Industrial User a Wastewater Discharge Permit and require the user to conduct periodic monitoring and reporting, as deemed appropriate.

Monthly average concentration means the sum of the concentrations of the subject pollutant in all of the individual samples divided by the number of samples analyzed for that pollutant during a calendar month. If the pollutant concentration in any sample is less than the limit of detection, regard that value as zero (0) when calculating monthly average concentration. National Categorical Pretreatment Standard or Categorical Pretreatment Standard means any regulation containing Pollutant discharge limits promulgated by the EPA in accordance with Section 307(b) and (c) of the Act (33 U.S.C. 1317), which applies to a specific category of industrial users. Natural outlet means any outlet into a watercourse, pond, ditch, lake or other body of surface or ground water. New source means any building, structure, facility or installation from which there is or may be a discharge of pollutants, the construction of which commenced after the publication of proposed pretreatment standards under Section 307(c) of the Act which will be applicable to such source if such standards are thereafter promulgated in accordance with that section, provided that: (a) The building, structure, facility or installation is constructed at a site at which no

other source is located; or (b) The building, structure, facility or installation totally replaces the process or

production equipment that caused the discharge of pollutants at an existing source; or

(c) The production or wastewater generating processes of the building, structure, facility

or installation are substantially independent of an existing source at the same site. In determining whether these are substantially independent, factors such as the extent to which the new facility is integrated with the existing facility, and the extent to which the new facility is engaged in the same general type of activity as the existing source should be considered; or

(d) As defined in 40 CFR 403.3(k)(2) and (k)(3). Nondomestic user means any user, including significant industrial users, of the POTW that discharges wastes other than or in addition to water-carried domestic wastes. Nondomestic waste means all water carried wastes other than domestic wastes. NPDES or state discharge permit means a permit issued pursuant to Section 402 of the Federal Water Pollution Control Act (33 U.S.C. 1342). Nuisance means any condition or circumstance defined as a nuisance pursuant to Michigan Statute, at common law or in equity jurisprudence which includes, but is not limited to, any condition where sewage, industrial waste, or the effluent from any sewage disposal facility or toilet device is exposed to the surface of the ground or is permitted to drain on or to the surface of the ground into any ditch, storm sewer, lake or streams, or when the odor, appearance, or presence of this material has an obnoxious or detrimental effect on or to the senses or health of persons, or when it shall obstruct the comfortable use or sale of adjacent property, except as otherwise permitted. Operation maintenance and replacement means all work and activities including, but not

limited to, engineering, contract preparation, purchasing, repair, supervision, recruitment, training, expediting, inspection, accounting, testing, protection, operating management, and maintenance necessary to provide adequate wastewater treatment and/or collection and/or disposal of treatment residues on a continuing basis to conform with all applicable federal, state, and local wastewater management requirements and to assure optimum long-term management of the complete wastewater treatment system. Pass-through means a discharge which exits the POTW into waters of the State in quantities or concentrations which, alone or in conjunction with a discharge or discharges from other sources, causes a violation of any requirement of the POTW's NPDES permit (including an increase in the magnitude or duration of a violation). Person means any individual, partnership, firm, company, corporation, association, joint stock company, trust, estate, governmental entity or any other legal entity, or their legal representatives, agent or assigns. pH means the logarithm (base 10) of the reciprocal of the concentration of hydrogen ions expressed in moles per liter of solution.

Plant means the Holland Area Water Reclamation Facility, as improved and enlarged pursuant to the contract dated as of February 1, 1978, between Ottawa County, Park Township, Holland Township, and Holland City; a contract dated as of June 13, 1978 between Allegan County, Fillmore Township, Laketown Township, and Holland City; a contract dated as of June 1, 1994 between Ottawa County, Holland City, Holland Township, Park Township, Laketown Township, Fillmore Township, and Zeeland Township; the First Amendment to the Restated Holland Area Waste Water Treatment Facilities Operations Contract dated as of December 23, 2014, between Ottawa County, Holland City, Holland Township, Park Township, Laketown Township, Fillmore Township, and Zeeland Township, and the 2017 Restated Holland Area Wastewater Facilities Operations Contract, or as subsequently expanded or enlarged. Plant means the Holland Area Wastewater Treatment Plant, as improved and enlarged pursuant to the contract dated as of February 1, 1978, between Ottawa County, Park Township, Holland Township, and Holland City and a contract dated as of June 13, 1978 between Allegan County, Fillmore Township, Laketown Township, and Holland City and as further improved and enlarged pursuant to a contract dated as of June 1, 1994 between Ottawa County, Holland City, Holland Township, Park Township, Laketown Township, Fillmore Township, and Zeeland Township, and as it may be further improved and enlarged. Point source means any discernable confined and discrete conveyance or vessel from which pollutants are or may be discharged into a public waterway or public sewer system. Pollutant means any dredged spoil, solid waste, incinerator residue, sewage, garbage, sewage sludge, munitions, chemical wastes, biological materials, radioactive materials, heat, wrecked or discharged equipment, rock, sand, cellar dirt and industrial, municipal, commercial, and agricultural waste or any other contaminant. Pretreatment or treatment means the reduction, elimination, or alteration of pollutant properties to a less harmful state prior to or in lieu of discharge or introduction into a POTW. This can be accomplished by physical, chemical or biological processes, process changes, or other means, except as prohibited by 40 CFR Section 403.6(d).

Pretreatment standard or standard means any local, state or federal regulation containing pollutant discharge limits. This term includes local limits, prohibitive discharge limits including those promulgated under 40 CFR 403.5, and categorical pretreatment standards. Publicly owned treatment works (POTW) means the treatment works as defined by Section 212 of the Act including any devices and systems used in the monitoring, testing, storage, treatment, recycling, and reclamation of municipal sewage and industrial waste which are connected to or part of the Holland Area Wastewater Treatment PlantWater Reclamation Facility. The systems include sewers, pipes, and equipment used to convey wastewater to the treatment facility. The term also includes the municipality as defined in Section 502(4) of the Act which has jurisdiction over the indirect discharges to and the discharges from such a treatment works. Public sewer means a sewer which is owned and/or controlled by any governmental entity which is a participant in the Plant. Recurring Offense means two (2) or more consecutive monitoring periods evidencing violations or a pattern of non-compliance. Replacement costs mean those expenditures for obtaining and installing equipment, accessories, or appurtenances which are necessary during the service life of the treatment works to maintain the capacity and performance for which such works are designed and constructed. Residential user means all non-commercial premises used only for human residency and which are connected to the POTW. Sanitary sewer means a sewer which carries sewage and to which storm, surface, and ground waters are not intentionally admitted. Seepage pit (or dry well) means a cistern or underground enclosure constructed of concrete blocks, bricks, or similar material loosely laid with open joints so as to allow the septic tank overflow or effluent to be absorbed directly into the surrounding soil. Septic tank means a water-tight receptacle receiving sewage and having an inlet and outlet so designed to permit the separation of suspended solids from wastes and to permit such retained solids to undergo decomposition therein. Severe property damage means substantial physical damage or property damage to the POTW which causes them to become inoperable, or substantial and permanent loss of natural resources which can reasonably be expected to occur in the absence of a bypass. Severe property damage does not mean economic loss caused by delays in production. Sewage means the water-carried wastes from residences, business buildings, industrial establishments and/or other premises together with such infiltration as may be present. Sewage disposal system means a privy, cesspool, seepage pit, septic tank, sub-surface disposal system, or other devices, used in the disposal of sewage or human excreta, except treatment facilities covered by an NPDES permit. Sewer means a pipe or conduit for carrying sewage. Significant industrial user (SIU):

(a) Except as provided in paragraph (b) of the definition, the term significant industrial user means:

(1) All industrial users subject to categorical pretreatment standards under 40 CFR

403.6 and 40 CFR Chapter I, Subchapter N; and (2) Any other industrial user that: discharges an average of twenty-five thousand

(25,000) gallons per day or more of process wastewater to the POTW (excluding sanitary, non-contact cooling and boiler blowdown wastewater); contributes a process waste stream which makes up five (5) percent or more of the average dry weather hydraulic or organic capacity of the POTW; or is designated as such by the control authorityControl Authority as defined in 40 CFR 403.12(a) on the basis that the industrial user has a reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement (in accordance with 40 CFR 403.8(f)(6)).

(b) Upon a finding that an industrial user meeting the criteria in paragraph (a)(2) of this

definition has no reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement, the control authorityControl Authority (as defined in 40 CFR 403.12(a))may at any time, on its own initiative or in response to a petition received from an industrial user, and in accordance with 40 CFR 403.8(f)(6), determine that such industrial user is not a significant industrial user.

Significant noncompliance (SNC) means significant noncompliance has occurred in the event of any one or more of following have occurred: (a) Chronic violations of wastewater discharge limits, defined here as those in which

sixty-six percent (66%) or more of all the measurements taken for the same pollutant parameter taken during a six (6) month period exceed (by any

magnitude) a numeric pretreatment standard or requirement, including an

Instantaneous Limit as defined in Section 29-3; (b) Technical Review Criteria (TRC) violations, defined here as those in which thirty-three

percent (33%) or more of wastewater measurements taken for each pollutant parameter during a six (6) month period equals or exceeds the product of the numeric Pretreatment Standard or Requirement including an Instantaneous Limit, as defined in Section 29-3 multiplied by the applicable criteria (1.4 for BOD, TSS, fats, oils and grease, and 1.2 for all other pollutants except pH);

(c) Any other violation of a pretreatment effluent limit (daily maximum, longer-term average,

instantaneous limit, or narrative Standard) that the control authorityControl Authority determines has caused, alone or in combination with other discharges, interference or pass-through (including endangering the health of POTW personnel or the general public);

(d) Any discharge of a pollutant that has caused imminent endangerment to human health,

welfare or to the environment or has resulted in the POTW's exercise of its emergency authority under 40 CFR 403.8 (f)(l)(vi)(B) to halt or prevent such a discharge; (e) Failure to meet, within ninety (90) days after the schedule date, a compliance schedule

milestone contained in a local control mechanism or enforcement order for starting construction, completing construction, or attaining final compliance;

(f) Failure to provide, within thirty (30) days after the due date, required reports such as

baseline monitoring reports, ninety (90)-day compliance reports, periodic self-monitoring reports, and reports on compliance with compliance schedules;

(g) Failure to accurately report noncompliance; (h) Significant noncompliance for pH means: (1) Any discharge whose pH is less than or equal to two (2) or greater than or equal to twelve and one-half (12.5) standard units. (2) Those discharges in which twenty-five (25) percent or more of all of the measurements taken during a six (6) month period are outside of the applicable limits for pH. (i) Any other violation or group of violations, which may include a violation of Best

Management Practices, which the control authorityControl Authority determines will adversely affect the operation or implementation of the local pretreatment program.

Slug discharge means any discharge of a non-routine, episodic nature, including but not limited to an accidental spill or a non-customary batch discharge. State means the State of Michigan. Storm drain or storm sewer means any portion of the storm water drainage system, including any natural outlet, which carries storm and surface waters and drainage or unpolluted industrial process water, such as permitted by section 29-7(b). Sub-surface disposal field means a facility for the distribution of septic tank overflow or effluent below the ground surface through a line or a series of branch lines of drain tile laid with open joints to allow the overflow or effluent to be absorbed by the surrounding soil throughout the entire field. Superintendent means the superintendent of the Holland Area Wastewater Treatment PlantWater Reclamation Facility or the superintendent's authorized representative. Total suspended solids (TSS) means solids that either float on the surface of, or are in suspension in water, sewage, or other liquids. Toxic pollutant means any pollutant or combination of pollutants identified as toxic pursuant to Section 307(a) of the Federal Water Pollution Control Act or other Federal Statutes or in regulations promulgated by the State under state law. Unpolluted process waters means any non-contact cooling or non-contact processing water that is not chemically changed by its use for cooling or processing, or water free of substances that are or may be harmful to humans or wildlife or that may create or constitute a nuisance. Upset means an exceptional incident in which there is unintentional and temporary noncompliance with categorical pretreatment standards because of factors beyond the control of

the industrial user. An upset does not include noncompliance to the extent caused by operational error, improperly designed treatment facilities, inadequate treatment facilities, lack of preventative maintenance, or careless or improper operation and as further defined in 40 CFR 403.16. User means any person who contributes, causes or permits the contribution of sewage into a public sewer. User charge means a charge levied on the users of a treatment works for the costs of operation, maintenance and replacement of the treatment works pursuant to 33 USCA 1284 (b)(1), as amended. Wastewater means the liquid and water-carried industrial or domestic wastes from dwellings, commercial buildings, industrial facilities, institutions and other facilities, whether treated or untreated. Waters of the State includes: (a) Both surface and underground waters within the boundaries of this State subject to its

jurisdiction, including all ponds, lakes, rivers, streams, public ditches, tax ditches, and public drainage systems within this State, other than those designed and used to collect, convey, or dispose of sewage; and

(b) The flood plain free-flowing waters determined by the DEQEGLE on the basis of 100-

year flood frequency; and (c) Any other waters specified by state law. Watercourse means a channel, natural or artificial, in which a flow of water occurs either continuously or intermittently. Sec. 29-13. Municipal civil infraction. Except for a violation which is specifically designated in this chapter as a misdemeanor violation, a person who violates or fails to comply with the provisions of this Chapter or any of the sections or subsections within this chapter is responsible for a municipal civil infraction and subject to the civil fines set forth below and any other relief that may be imposed by the court. Each act of violation and each day upon which such violation occurs shall constitute a separate violation. For this chapter, the schedule of civil fines for municipal civil infractions and recurring offenses is as follows:

Violation Type

Nature of Violation

Sections

First Offense

Fine

Second Offense

Fine

Third Offense

Fine

Period for Recurring Offense

See note 1 General Sewage system tampered with

or damaged

29-5

$100

$250

$500

1 year 1 Unlawful disposal of waste 29-6

$500

N/A

N/A

N/A

Violation Type

Nature of Violation

Sections

First Offense

Fine

Second Offense

Fine

Third Offense

Fine


Discharge into storm drain or natural drain

29-7

$500

N/A

N/A

N/A

Failure to connect to public sewer

29-8

$100

N/A

N/A

N/A

Unsanitary conditions exist 29-9

$100

$250

$500

1 year Private

Sewage Disposal

Failure to obtain private sewage system permit

29-26

$100

$250

$500

1 year Failure to have private sewage

system inspected 29-27

$100

$250

$500

1 year

Discharge of private septic

system into public sewage system

29-28

$100

N/A

N/A

N/A

Failure to operate private disposal system in a sanitary manner

29-30

$100

$250

$500

1 year Discharge of prohibited waste

29-31 $100

$250

$500

1 year

Building Sewers and connections

Failure to obtain sanitary sewer connection permit

29-34

$100

$250

$500

1 year Opening or connecting with

public sewer without permission

29-35

$100

$250

$500

1 year

Failure to install interceptor

device 29-42

$100

N/A

N/A

N/A

N/A

Discharge of wastes not containing sewage

29-43

$0

$100

$500

1 year

Failure to disconnect roof drain after notification

29-43

$500

N/A

N/A

N/A

Failure to have building sewer

connection Inspected

29-45

$100

$250

$500

1 year

Violation Type Nature of Violation Sections Isolated Recurring

Significant Period For Recurring Offense

See Notes 1 & 2 Pretreatment Discharge Violation

Unpermitted discharge; no permit was obtained

29-68

$500

$1,000

$2,000

1 yr.

Any discharge that causes pass-through or interference(see Note 4)

29-49

N/A

N/A

$1,000

1 yr.

Any discharge that causes pass-through or interference (2nd time) (see Note 4)

29-49

N/A

N/A

$2,000

1 yr. Any discharge that

causes pass-through or interference (3rd or more) (see Note 4)

29-49

N/A

N/A

$5,000

1 yr.

Any discharge that endangers human health or the environment or has caused the POTW to exercise its emergency authority

29-15(g)

N/A

N/A

$10,000

1 yr.

Failure to meet compliance date by 30 days

$0

N/A

N/A

1 yr.


$250

N/A

N/A

1 yr.


N/A

N/A

$500

1 yr.

Failure to accurately report noncompliance (1st time)

29-55

N/A

N/A

$0

N/A Failure to accurately

report noncompliance (2nd time)

29-55

N/A

N/A

$500


report noncompliance (3rd time)

29-55

N/A

N/A

$1,000

N/A Failure to properly

operate and maintain pretreatment facility

29-52

$0

$500

$1,000

1 yr. Waste stream is diluted

in lieu of treatment 29-53

$500

$1,000

$2,000

1 yr.



Discharge of waste that causes obstruction

29-49

$0

$100

$500

1 yr.

Pretreatment Recordkeep-ing Violation

Failure to develop spill prevention and slug control plans

29-54

$100

$0

$0

1 yr.

Copies of Records denied

29-57

$0

$500

$1,000

1 yr.

Pretreatment Reporting Violation

Failure to provide reports within thirty (30) days

Division

4

N/A

N/A

$500

1 yr. Failure to report spill or

changed discharge (No Harm)

29-55

$0

$500

$1,000


changed discharge (Harm)

29-55

$500

$1,000

$2,000

1 yr. Incomplete or missing

records or reports

29-57

$0

$0

$500

1 yr. Failure to report

additional monitoring

29-80.4

$0

$100

$500

1 yr. Failure to notify of

bypass 29-75

$100

$500

$1,000

1 yr.

Pretreatment Monitoring Violations

Failure to monitor all pollutants according to permit

$0

$100

$500

1 yr. Failure to install

monitoring equipment 29-74

$0

$100

$500

1 yr.

Sampling at incorrect location

29-80.4

$0

$100

$500

1 yr.

Sampling using incorrect sampling type

29-80.4

$0

$100

$500

1 yr.

Sampling using incorrect sample collection techniques

29-80.2

$0

$100

$500

1 yr.

Failure to use proper analytical requirements

29-80.2

$0

$100

$500

1 yr.

Other Pretreatment Violations

Failure to post POTW phone number in facility

29-56

$0

$100

$500

1 yr.

Failure to train employees in emergency notification procedures

29-56

$0

$100

$500

1 yr.



Entry for site visit denied or consent withdrawn

29-60

$0

$500

$1,000

1 yr. Failure to meet

compliance deadlines for existing or new source

29-61

$500

$1,000

$2,000

1 yr.

Other Any other violation of Chapter 29

$100

$250

$500

1 yr.

Violation Type

Nature of Violation

Sections

Isolated

Significant

Period For Recurring Offense


Violation of discharge limit

29-49

$0

$500

1 yr. Violation of

applicable Technical Review Criteria (TRC) (See Notes 3 & 4)

29-49

$0

$1,000

1 yr.

Note 1: N/A means the offense accumulation time is not applicable or each offense is considered to be a separate and new offense or each is considered to be significant. Note 2:¨ Notwithstanding civil penalty amounts delineated on this schedule, any violation delineated shall be subject to a civil penalty of not less than $1,000 per day. Note 3: TRC = 140% for BOD, TSS, fats, oil, and grease, and 120% for all other pollutants except pH which has no TRC. Note 4: All mercury violations will be handled as outline in the control authorityControl Authority’s Enforcement Response Plan (ERP). Sec. 29-49. General discharge prohibitions. (a) Generally. (1) It shall be unlawful to discharge any wastewater to the POTW except in

accordance with the provisions of this Ordinance. (2) No user shall contribute or cause to be contributed, directly or indirectly to the

POTW, any pollutant or wastewater which will pass-through or cause interference with the operation or performance of the POTW.

(3) No person shall discharge or cause to be discharged to any public sewer any storm

water, surface water, ground water, roof runoff, subsurface drainage, cooling water, unpolluted air conditioning water or unpolluted industrial process water. No footing drain, roof downspout, areaway drain or other source of surface water or ground water shall be connected to a public sewer. All footing drain water shall be discharged to storm sewers or dry wells. Storm water and all other unpolluted drainage shall be discharged to sewers specifically designated as storm sewers, or to a natural outlet approved by the DEQEGLE. The discharge of cooling water or unpolluted industrial process water shall only be permitted when an NPDES permit cannot be obtained and no other discharge option exists. authorized and approved by the DEQ.

(b) Prohibited. No user shall contribute the following substances to the POTW: (1) Any substances which by reason of their nature or quantity may create a fire or

explosion hazard or be injurious to the POTW or to the operation of the POTW, including but not limited to, waste streams with a closed cup flashpoint of less than one hundred forty (140) degrees Fahrenheit or sixty (60) degrees Centigrade using the test methods specified in 40 CFR 261.21.

(2) Any solid or viscous substances which may cause obstruction to the flow in a

sewer or other interference with the operation of the POTW such as, but not limited to: grease, garbage with particles greater than one-half inch (1/2") in any dimension, or any material which can be disposed of as trash.

(3) Any wastewater having a pH less than six (6.0) or greater than eleven (11.0) or

having any other corrosive property capable of causing damage or hazard to structures, equipment, or personnel of the POTW.

(4) Any substance which may cause a public nuisance, cause hazard to life or prevent

entry into the sewers for maintenance and repair. (5) Heat in amounts which will inhibit biological activity in the POTW resulting in

interference, but in no case heat in such quantities that the temperature at the POTW exceeds forty (40) degrees Centigrade (one hundred and four (104) degrees Fahrenheit).

(6) Petroleum oil, non-biodegradable cutting oil, or products of mineral oil origin in

amounts that will cause interference or pass-through. (7) Pollutants which result in the presence of toxic gases, vapors, or fumes within the

POTW in a quantity that may cause acute worker health and safety problems. (8) Any trucked or hauled pollutants, except at discharge points and as otherwise

designated by the control authorityControl Authority. (9) Any pollutant, including oxygen demanding pollutants released in a discharge at

a flow rate and or concentration (including any slug discharge), which may cause interference to the POTW.

(10) Any of the following toxic pollutants (a) those pollutants listed on the current critical materials register prepared pursuant to Section 66 of the Water Resources Commission Act (MCL Section 323.1 et. seq.) by the Michigan Water Resources Commission or its successors, and (b) those pollutants identified by the BPWHBPW as a "toxic pollutant" by amendment to this ordinance. If a pollutant is specifically allowed by the BPWHBPW, Section 29-49(b)(14) or categorical pretreatment standards, then the above paragraph does not apply.

(11) Any toxic substances in amounts exceeding standards promulgated by the

administrator of the United States Environmental Protection Agency pursuant to Section 307 (a) of the Federal Water Pollution Act of 1972, as amended.

(12) Any radioactive wastes or isotopes of such half-life or concentration as may

exceed limits established by the control authorityControl Authority in compliance with applicable State or Federal regulations.

(13) Any discoloration other than the color of normal strength domestic waste

including, but not limited to dyes, inks and vegetable tanning solutions which singularly or in conjunction with other waste constituents is deleterious to treatment and/or sludge disposal practices or a hazard to the POTW and its employees.

(14) Any wastewater discharge with a monthly average hydrogen sulfide gas

concentration above the NIOSH Recommended Exposure Limit (10 ppm) and/or with a peak hydrogen sulfide gas concentration above the NIOSH Immediately Dangerous to Life and Health limit (100 ppm) without approval of the control authorityControl Authority. Approval of Control Authoritythe Control Authority for alternate limits will be subject to the following: 1) Submittal of an acceptable health and safety plan that sufficiently outlines procedures for the safe access of the impacted site and sanitary sewer; 2) Demonstration that the discharge will not create nuisance odors; and 3) Completion of any improvements to the sanitary sewer system (at user’s expense) determined necessary by the control authorityControl Authority in order to prevent increased corrosion due to the elevated hydrogen sulfide concentrations.

(15) Any unused pharmaceuticals (both over the counter and prescription only

medications). (1416) Any wastewater having effluent characteristics in excess of:

TABLE 1

PROHIBITED POLLUTANTS

Daily Maximum

Allowable Concentration mg/l

Organics Acetone 640170

Benzene 0.320.16

Methyl Ethyl Ketone 640120

Chloroethane 3.61.8

Chloromethane 2.31.2

Chloroform 1.20.64

Dibromochloromethane 0.180.086

1,4-Dichlorobenzene 0.380.40

1,1-Dichloroethane 168.3

1,1-Dichloroethylene 1.4

cis-1,2-Dichloroethylene 2.9

trans-1,2-Dichloroethylene 2.92.8

Diethyl Ether 1221

Ethyl Benzene 0.870.44

Lindane 0.000760.00038

4-Methyl-2-Pentanone 0.220

Methylene Chloride 1.30.66

Styrene 0.640.29

Tetrachloroethylene 0.680.050

Toluene 3.5

1,1,1-Trichloroethane 21

Trichloroethylene 0.680.34

1,2,4-Trimethylbenzene 0.740.50

Xylenes, Total 1.50.91

Phenols, Total 2.50.90

Metals Arsenic 0.0980.12

Cadmium 0.0930.059

Chromium 3.71.3

Copper 1.11.3

Cyanide, Amenable 0.220.083

Lead 0.661.1

Lithium 2.62.9

Mercury See 29-49(b)(1517)

Molybdenum 0.270.28

Nickel 1.50.865

Selenium 0.180.10

Silver 0.250.037

Zinc 4.64.2 Compatibles Chlorides 2300 Grease & Oil (Non-Polar Fraction) 70200

(1517) Except as provided in Section 29-49(c), tThere shall be no detectable

amounts of mercury discharged into the POTW. The local discharge limitation for mercury is established at the method detection limit (MDL) in accordance with the following:

Mercury sampling procedures, preservation and handling, and analytical

protocol for compliance monitoring shall be in accordance with EPA Method 245.1. The MDL, developed in accordance with the procedure specified in 40 CFR 136 shall not exceed 0.2 ug/L for mercury, unless higher levels are appropriate due to matrix interference.

The evaluation of potential matrix interference(s) shall include, at a minimum,

the following: a. A demonstration that the laboratory conducting the

analysis is capable of achieving the MDL of 0.2 ug/L in reagent water; b. A demonstration that the MDL of 0.2 ug/L cannot be achieved in the

effluent; and c. A demonstration that an attempt has been made to resolve the matrix

interference(s).

In cases where true matrix interference(s) can be demonstrated, a discharge-specific MDL will be developed in accordance with the procedure in 40 CFR 136. Discharge-specific MDLs will be incorporated into the wastewater discharge permit of the nondomestic user.

Mercury Reduction Plans To ensure that the maximum allowable mercury loading to the POTW is not exceeded, the control authorityControl Authority may require any nondomestic user with a reasonable potential to discharge mercury to develop, submit for approval and implement a Mercury Reduction Plan (MRP). The MRP may be required by permit if the nondomestic user has not violated the local limit for mercury, but the control authorityControl Authority has determined that a reasonable potential for such a violation may exist. MRPs may be required in notices of violations, orders or other enforcement actions when the nondomestic user has violated the mercury local limit. At a minimum, an approvable MRP shall contain the following: a) A written commitment by the nondomestic user to reduce all nondomestic discharges

of mercury to levels below the MDL within a time frame approved by the Control AuthorityControl Authority;

b) Within sixty (60) days of notification by the control authorityControl Authority that a MRP is required, Tthe nondomestic user shall supply an initial identification of all potential sources of mercury which could be discharged to the POTW;

c) Specific strategies for mercury reduction with reasonable time frames for

implementation, capable of ensuring that mercury discharges will be below the specified MDL within a time frame approved by the Control AuthorityControl Authority;

d) A program for sampling and analysis of the nondomestic discharge for mercury in

accordance with [EPA Method] 245.1 methods; e) A demonstration of specific, measurable and/or otherwise quantifiable mercury

reductions consistent with the goal of reducing mercury discharges below the specified MDL. Where such reductions can not be demonstrated through normal effluent monitoring (e.g. mercury discharges are already near MDL), the demonstration should incorporate the following:

1) Internal process monitoring, documenting the results of mercury reduction

strategies at sampling locations within the facility (e.g. A program of regular monitoring of sink traps where mercury containing reagents had previously been disposed, but have since been substituted by non-mercury containing compounds);

2) Internal and/or effluent sampling utilizing clean and/or ultra-clean sampling and

analytical methods as referenced by USEPA Federal Register. Note that the results of such monitoring will not be used for compliance purposes unless performed in accordance with EPA Method 245.1 and collected at the appropriate compliance measurement location.

3) Loading calculations wherein the nondomestic user calculates the total mass of

mercury reduced from the sanitary sewer discharge through reagent substitutions, changes in disposal practices and/or other approved MRP strategies implemented.

f) A semiannual report on the status of the mercury reduction efforts. At a minimum,

these reports shall: (i) identify compliance or noncompliance with specific reduction commitments in the MRP; (ii) summarize the analytical, mass-based or other quantifiable demonstrations of mercury reductions performed to date; (iii) provide all applicable analytical data; (iv) provide an evaluation of the effectiveness of actions taken to date; (v) provide updates to the initial list of mercury containing compounds discharged to the sanitary sewer and (vi) propose for

approval new strategies and/or modifications to the current MRP to continue and improve mercury reduction efforts.

g) Any other conditions that the control authorityControl Authority deems necessary to

ensure that mercury reduction efforts are effective in achieving the goals of this Section.

Failure to submit an approvable MRP within thirty (30) days of the required due date shall constitute significant noncompliance in accordance with this section, and will result in publication as a significant violator, in addition to other possible enforcement action. A MRP may be evaluated for adequacy at any time by the control authorityControl Authority. If such an evaluation determines that the Mercury Reduction Plan is inadequate, or

the nondomestic user has not complied with its approved MRP, the nondomestic user will be notified. Failure to comply with the MRP requirement constitutes noncompliance. The control authorityControl Authority will follow its Enforcement Response Plan (ERP) to ensure that corrective actions are taken. A nondomestic user may request a release from MRP requirements if (i) all samples of the discharge for a period of one year are less than the specified MDL; (ii) the nondomestic user has complied with minimum the monitoring frequency of quarterly sampling events; and (iii) the control authorityControl Authority deems that MRP commitments have been fulfilled sufficiently to ensure continued compliance with the mercury limitation. The control authorityControl Authority shall notify the nondomestic user of any release from MRP requirements in writing. If the MRP requirement is waived by the control authorityControl Authority, the nondomestic user remains subject to the local limitation for mercury in accordance with the requirements of this Section. Re-discovery of mercury in the nondomestic user discharge subjects said user to the submission of a new MRP, or escalation of enforcement in accordance with the ERP. (1618) Any wastewater containing more of the substances referenced in Table 2, unless

permitted by Special Discharge Allocation under Section 29-50.

In addition to the limits in Table 2, any discharge that, in the judgment of the control authorityControl Authority, would contribute a significant amount of these substances, regardless of mg/l concentration, shall be prohibited except by Special Discharge Allocation.

TABLE 2

COMPATIBLE POLLUTANTS

Daily Maximum mg/l

Daily Maximum pounds per day

Biochemical Oxygen Demand (BOD)

1,000*

and

40*

Chemical Oxygen Demand (COD)

see note 12,000*

and

see note 180*

Total Suspended Solids (TSS)

1,400*

and

100*

Total Phosphorus (TP)

4025*

and

1*

Chlorides

2,3003,200* and

100* Grease & Oil (Polar Fraction)

150*

and

5*

*or as approved by the Michigan DEQEGLE in accordance with the control authorityControl Authority’s approved procedures, with any change in such approved amounts being effective upon publication by the control authorityControl Authority in a daily newspaper of general circulation in the Holland area.

COD daily maximum mg/l and pounds will be calculated using the influent COD/BOD ratio times the BOD daily maximum mg/l and pounds.

The control authorityControl Authority reserves the right to use COD sampling and testing for BOD Special Discharge Allocations (see Section 29-50) and surcharges (see Section 29-51). In the event that COD is used for this purpose, the conversion to BOD shall be based on a site specific COD/BOD ratio. The ratio used for this purpose shall be calculated based on a short-term demonstration using a minimum of 5 samples. The demonstration shall be performed at least every 24 months to check for any changes in the site specific COD/BOD ratio.

(c) Dental Amalgam. (1) In accordance with MCL Section 333.16631 of Act 368 and the provisions of the

Michigan Administrative Code, this section applies to a dentist who uses dental amalgam and to a dentist who removes dental amalgam. This section does not apply to any of the following:

a. Oral and maxillofacial surgeons

b. Oral and maxillofacial radiologists

c. Oral pathologists

d. Orthodontists

e. Periodontists

f. Dentists providing services in a dental school, in a hospital, or through a

local health department.

g. Dentists who install and use a holding tank and do not discharge amalgam waste

(2) On or before December 21, 2013, a dentist shall install, or shall have installed, an

amalgam separator on each wastewater drain in his or her dental office that is used to discharge dental amalgam waste. A dentist who is required to install an amalgam separator shall comply with all of the following pursuant toer Michigan Administrative Code R338.11811:

a. Install an amalgam separator that meets the requirements of Michigan

Administrative Code R338.11813.

b. Install, operate, and maintain the amalgam separator according to the manufacturer’s instructions.

c. Ensure the installed amalgam separator is properly sized to accommodate

maximum dental amalgam wastewater flow rates at the dental office. The maximum allowable flow rate through an amalgam separator at a dental office shall not exceed the maximum flow rate capacity at which the amalgam separator was tested under Michigan Administrative Code R338.11813(1)(a).

d. Ensure that all wastewater from the dental office containing dental

amalgam waste passes through an installed and properly functioning and maintained amalgam separator before being discharged.

(3) A dentist who is subject to the provisions of Michigan Administrative Code

R338.11811 shall maintain records at his or her dental office that include all of the following:

a. Type of amalgam separator installed, including the manufacturer and

model.

b. Date the amalgam separator became operational.

c. Documentation verifying the amalgam separator meets the requirements of Michigan Administrative Code R338.11813.

d. Documentation of the manufacturer’s instructions for the operation and

maintenance of the amalgam separator.

e. Service records for each amalgam separator in use at the dental office that includes the following:

(i) Dates of maintenance.

(ii) Dates separator contents were recycled.

(iii) Name of the staff or contractor performing the service.

f. Documentation verifying that the dentist disposed of and recycled any

dental amalgam waste that was generated from the individual’s dental office consistent with the requirements of Michigan Administrative Code R338.11815 and R338.11817(f). The documentation shall be in accordance with R338.11813(f).

(4) The records required under Section 29-49(C)(3) shall be provided upon request to control authorityControl Authority.

(5) All records required under Section 29-49(C)(3) of this rule shall be retained for a

minimum of 3 years. Sec. 29-50. Special discharge allocation. A nondomestic user (user) may, at the time of application for a wastewater discharge permit, or by a special discharge allocation permit application, request that the uniform concentration limits for BOD or COD, TSS, phosphorus, and grease and oil (polar fraction) be increased above concentrations listed in Table 2 (Section 29-49) for that permit. Such special discharge allocation shall be expressed as total daily pounds of pollutant discharged. A user's special discharge allocation shall be determined using rules and regulations established by the

Control Authority and in accordance with procedures approved by the Michigan DEQEGLE. The rules and regulations of the Control Authority shall be available for inspection at 42 South River Avenue, Holland, Michigan 49423, and shall be posted on the website of the BPW. The Control Authority reserves the right to reduce or deny special discharge allocations if total pollutant discharges near or reach the MAHLs set forth in Table 3. The Control Authority reserves the right to amend the MAHLs set forth in Table 3 at its discretion. The special discharge allocation must not result in the POTW (including the collection system) receiving pollutants in excess of its ability to convey or treat. A user which requests a special discharge allocation through the permit application process must sign a written acknowledgment whereby the user consents to comply with all terms and conditions which may be imposed by the Control Authority. Such acknowledgment shall be in a form provided by the Control Authority, and must be executed by an authorized representative of the user and be received by the Control Authority before any special discharge allocation is effective. The user shall be charged for the special discharge allocation as determined by the adopted rate schedule. Notwithstanding the foregoing, payment of the plant capacity portion of the surcharge rate shall not confer any right to any particular amount of capacity in future periods. In addition, the Control Authority reserves the right to institute a review of any previously permitted special discharge allocation at any time, pursuant to which the Control Authority, in its discretion, upon notice and the opportunity for hearing, may reduce or eliminate a user's previously permitted or approved special discharge allocation (including in particular, but not limited to, any allocation amount for which a user has previously paid the physical plant capacity component of the surcharge but not the operation and maintenance component of the surcharge). Any discharge in excess of the amount permitted by the special discharge allocation is prohibited and is therefore a violation of Section 29-49 and the user's wastewater discharge permit. In addition, a user shall pay the full surcharge rate (the plant capacity component and the operation and maintenance component) for any amount discharged in excess of the amount permitted by a special discharge allocation.

Table 3

Maximum Allowable Headworks Loading (MAHL) Pounds per Day

Biochemical oxygen demand (BOD)

43,080*

Chemical oxygen demand (COD) See Note 1 Total suspended solids 50,000* Total phosphorus 725* Grease and oil (polar fraction) 5,451*

24

* Or the maximum pounds approved by the DEQEGLE in accordance with the Control Authority's approved procedures.

Note 1. The MAHL for COD will be calculated using the influent COD/BOD ratio times the BOD pounds per day.

The control authority will use a Special Discharge Allocation procedure to increase the concentration limits for BOD or COD, TSS, Phosphorus, and Grease & Oil (Polar Fraction) for individual users. Such Special Discharge Allocation is expressed as a total daily pound limitation. The control authority will use approved Special Discharge Allocation procedures that may be amended from time to time. The control authority reserves the right to amend the MAHLs set forth in Table 3 at its discretion. Any discharge in excess of the amount permitted under the Special Discharge Allocation is prohibited and is therefore a violation of Section 29-49 and the user's wastewater discharge permit. (The remainder of this page intentionally left blank.)

TABLE 3

MAXIMUM ALLOWABLE HEADWORKS LOADING (MAHL)

pounds per day

25


43,08057,900* Chemical Oxygen Demand (COD)

see note 1115,800**

Total Suspended Solids

50,000* Total Phosphorus

725830*

Grease & Oil (Polar Fraction)

5,451* * or the maximum pounds approved by the Michigan DEQEGLE in accordance with the control authorityControl Authority’s approved procedures, with any change in such approved amounts being effective upon publication by the control authorityControl Authority in a daily newspaper of general circulation in the Holland area. 1.** The MAHL for COD will be is calculated using the historical influent COD/BOD ratio of 2:1times the BOD pounds per day.

All other provisions of Chapter 29 shall remain in full force and effect. Ordinance adoption date: Ordinance effective date:

1

Draft Date: 09-21-2019 ORDINANCE NO. _____

AN ORDINANCE TO AMEND THE CODE OF THE CITY OF HOLLAND, MICHIGAN, BEING ORDINANCE NO. OF THE CITY OF HOLLAND, BY ADDING AMENDMENTS TO CHAPTER 29 OF SAID CODE. The City of Holland ordains that Section 29-2, 29-3, 29-13, 29-49, and 29-50 of the Ordinance Code of the City of Holland, Michigan, shall be amended to read as follows:

CHAPTER 29 – SEWER USAGE AND ADMINISTRATION Article I. In General. Sec. 29-2. Abbreviations. The following abbreviations shall have the designated meanings: ASTM - American Society for Testing and Materials. BOD - Biochemical Oxygen Demand. CFR - Code of Federal Regulations. COD - Chemical Oxygen Demand. U.S. EPA - United States Environmental Protection Agency. l - Liter. mg - Milligrams. mg/l - Milligrams per liter.

NIOSH - National Institute for Occupational Safety and Health NPDES - National Pollutant Discharge Elimination System. POTW - Publicly Owned Treatment Works. SIC - Standard Industrial Classification. SWDA - Solid Waste Disposal Act, 42 U.S.C. 6901, et. seq. TSS - Total Suspended Solids. USC - United States Code. WEF - Water Environment Federation.

2

Sec. 29-3. Definitions. For the purpose of their use in this chapter, the following terms and phrases are hereinafter defined. Any word or phrase not defined herein shall be considered to be defined in accordance with its common or standard definition. 40 CFR 403 means the general pretreatment regulations outlined at 40 Code of Federal Regulations Part 403. Act or the Act means the Federal Water Pollution Control Act, as amended by the Clean Water Act and the Water Quality Act of 1987, 33 U.S.C. 1251, et. seq. Act 368 means the Michigan Public Health Code. (Act 368 of 1978) MCL 333.1101 to 333.25211. Administrative committee means the committee established pursuant to the "Contract." Authorized representative of industrial user: (a) In the case of a corporation, a president, secretary, treasurer or vice president of the

corporation in charge of a principal business function; (b) In the case of a partnership or proprietorship, a general partner or proprietor; and (c) An authorized representative of the individual designated above if (1) such representative is

responsible for the overall operation of the facilities from which the discharge into the POTW originates; (2) the authorization is in writing and (3) the written authorization is submitted to the Control Authority.

Best Management Practices (BMPs) means schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to implement the prohibitions listed in Section 29-49 of this chapter. BMPs include treatment requirements, operating procedures, and practices to control plant site runoff, spillage or leaks, sludge or waste disposal, or drainage from raw materials storage. BOD (denoting biochemical oxygen demand) means the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedures in 5 days at 20 degrees centigrade (without addition of nitrification inhibitors). BTEX means the sum of the concentration of benzene, toluene, ethylbenzene and xylene. Building drain means that part of the lowest horizontal piping of a drainage system which receives the discharge from soil, waste, and other drainage pipes inside the walls of the building and conveys it to the building sewer.

3

Building sewer means the extension of the building drain which begins five (5) feet outside the inner face of the building wall and continues to the sanitary sewer or other place of disposal. Bypass means the intentional diversion of waste streams from any portion of an industrial user's treatment facility as outlined in 40 CFR 403.17. Cesspool means an underground pit into which household sewage or other untreated liquid waste is discharged and from which the liquid seeps into the surrounding soil or is otherwise removed. City means the City of Holland, acting by and through its Holland Board of Public Works unless the context of the term refers to the City of Holland as a separate entity. COD (denoting Chemical Oxygen Demand) means the amount of oxygen required to chemically oxidize organic and inorganic constituents of wastewater as measured under standard laboratory procedures. COD/BOD Ratio means the ratio of COD to BOD in the Plant influent calculated using the average COD and BOD data as found on the state plant influent sheet. Combined waste stream means the waste stream at industrial facilities where effluent from one (1) regulated process is mixed, prior to treatment, with wastewaters other than those generated by that regulated process. Where required by federal or state law, the combined waste stream formula provided in 40 CFR 403 will apply to limits applicable to a combined waste stream. Composite sample means a series of representative samples taken over a specific time period which are then combined into one (1) sample for testing purposes. Contract means the 2017 Restated Holland Area Wastewater Treatment Facilities Operation Contract with an effective date of July 1, 2017, or any subsequent amendment made thereto. Control Authority means the City of Holland, acting through its Holland Board of Public Works or its authorized representatives. Daily maximum concentration means the maximum concentration of a pollutant in any individual sample during that day. Daily minimum concentration means the minimum concentration of a pollutant in any individual sample during that day. Debt retirement charge means the charge levied to users for retirement of bonded indebtedness for the POTW.

4

Dental amalgam means a mixture of mercury and other metals used as a dental restorative material. Discharge includes, but is not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping. Domestic user means all users of the POTW where the discharge into the system is primarily domestic waste. Domestic waste means a water-carried waste from, but not limited to, toilet, kitchen, laundry, bathing, or other facilities used for household purposes. EGLE means the Michigan Department of Environment, Great Lakes and Energy or any successor governmental agency having similar regulatory jurisdiction. Enforcing Officer means the General Manager of the Holland Board of Public Works, or an authorized deputy, agent, or representative, unless stated differently in this Section. Garbage means solid wastes from the domestic and commercial preparation, cooking, and dispensing of food, and from the handling, storage and sale of produce. HBPW means the Holland Board of Public Works of the City of Holland, its authorized deputy, agent, or representative. Industrial user (IU) means any person who introduces pollutants into a POTW from any non-domestic source regulated under the Act, state law, or local ordinance. Industrial process means those processes which generate the types of wastes as enumerated in Sec. 29-49. Industrial waste means the liquid or liquid borne waste from industrial or manufacturing processes, trade or business as distinct from domestic waste. Instantaneous Limit means the maximum concentration of a pollutant allowed to be discharged at any time, determined from the analysis of any discrete or composited sample collected, independent of the industrial flow rate and the duration of the sampling event. Interceptor device means a device, including but not limited to, grease traps, sand traps, oil separators, etc., designed and installed so as to separate and retain deleterious, hazardous, or undesirable matter from normal wastes and permit normal sewage or waste water to discharge into the disposal terminal by gravity. In case of acid or caustic wastes, an interceptor is a device in which the wastes are neutralized prior to their discharge into the solid or waste system of the premises, the building drain, the building sewer, private sewer, or public sewer.

5

Interference means any discharge which alone or in conjunction with a discharge or discharges from other sources, both: (a) Inhibits or disrupts the POTW and any of its process or operations, or its sludge use or

disposal; and (b) Therefore is a cause of a violation of any requirement of the POTW's NPDES permit

(including an increase in the magnitude or duration of a violation) or of the prevention of sewage sludge use or disposal.

Michigan Administrative Code means the compilation of all adopted rules and regulations that are in effect in the State of Michigan. Minor Industrial User (MIU) means a non-domestic user designated as such by the Control Authority, which the Control Authority has determined does not meet the definition of a Significant Industrial User. The Control Authority may issue a Minor Industrial User a Wastewater Discharge Permit and require the user to conduct periodic monitoring and reporting, as deemed appropriate. Monthly average concentration means the sum of the concentrations of the subject pollutant in all of the individual samples divided by the number of samples analyzed for that pollutant during a calendar month. If the pollutant concentration in any sample is less than the limit of detection, regard that value as zero (0) when calculating monthly average concentration. National Categorical Pretreatment Standard or Categorical Pretreatment Standard means any regulation containing Pollutant discharge limits promulgated by the EPA in accordance with Section 307(b) and (c) of the Act (33 U.S.C. 1317), which applies to a specific category of industrial users. Natural outlet means any outlet into a watercourse, pond, ditch, lake or other body of surface or ground water. New source means any building, structure, facility or installation from which there is or may be a discharge of pollutants, the construction of which commenced after the publication of proposed pretreatment standards under Section 307(c) of the Act which will be applicable to such source if such standards are thereafter promulgated in accordance with that section, provided that: (a) The building, structure, facility or installation is constructed at a site at which no other

source is located; or (b) The building, structure, facility or installation totally replaces the process or production

equipment that caused the discharge of pollutants at an existing source; or

6

(c) The production or wastewater generating processes of the building, structure, facility or installation are substantially independent of an existing source at the same site. In determining whether these are substantially independent, factors such as the extent to which the new facility is integrated with the existing facility, and the extent to which the new facility is engaged in the same general type of activity as the existing source should be considered; or

(d) As defined in 40 CFR 403.3(k)(2) and (k)(3). Nondomestic user means any user, including significant industrial users, of the POTW that discharges wastes other than or in addition to water-carried domestic wastes. Nondomestic waste means all water carried wastes other than domestic wastes. NPDES or state discharge permit means a permit issued pursuant to Section 402 of the Federal Water Pollution Control Act (33 U.S.C. 1342). Nuisance means any condition or circumstance defined as a nuisance pursuant to Michigan Statute, at common law or in equity jurisprudence which includes, but is not limited to, any condition where sewage, industrial waste, or the effluent from any sewage disposal facility or toilet device is exposed to the surface of the ground or is permitted to drain on or to the surface of the ground into any ditch, storm sewer, lake or streams, or when the odor, appearance, or presence of this material has an obnoxious or detrimental effect on or to the senses or health of persons, or when it shall obstruct the comfortable use or sale of adjacent property, except as otherwise permitted. Operation maintenance and replacement means all work and activities including, but not limited to, engineering, contract preparation, purchasing, repair, supervision, recruitment, training, expediting, inspection, accounting, testing, protection, operating management, and maintenance necessary to provide adequate wastewater treatment and/or collection and/or disposal of treatment residues on a continuing basis to conform with all applicable federal, state, and local wastewater management requirements and to assure optimum long-term management of the complete wastewater treatment system. Pass-through means a discharge which exits the POTW into waters of the State in quantities or concentrations which, alone or in conjunction with a discharge or discharges from other sources, causes a violation of any requirement of the POTW's NPDES permit (including an increase in the magnitude or duration of a violation). Person means any individual, partnership, firm, company, corporation, association, joint stock company, trust, estate, governmental entity or any other legal entity, or their legal representatives, agent or assigns.

7

pH means the logarithm (base 10) of the reciprocal of the concentration of hydrogen ions expressed in moles per liter of solution.

Plant means the Holland Area Water Reclamation Facility, as improved and enlarged pursuant to the contract dated as of February 1, 1978, between Ottawa County, Park Township, Holland Township, and Holland City; a contract dated as of June 13, 1978 between Allegan County, Fillmore Township, Laketown Township, and Holland City; a contract dated as of June 1, 1994 between Ottawa County, Holland City, Holland Township, Park Township, Laketown Township, Fillmore Township, and Zeeland Township; the First Amendment to the Restated Holland Area Waste Water Treatment Facilities Operations Contract dated as of December 23, 2014, between Ottawa County, Holland City, Holland Township, Park Township, Laketown Township, Fillmore Township, and Zeeland Township, and the 2017 Restated Holland Area Wastewater Facilities Operations Contract, or as subsequently expanded or enlarged. Point source means any discernable confined and discrete conveyance or vessel from which pollutants are or may be discharged into a public waterway or public sewer system. Pollutant means any dredged spoil, solid waste, incinerator residue, sewage, garbage, sewage sludge, munitions, chemical wastes, biological materials, radioactive materials, heat, wrecked or discharged equipment, rock, sand, cellar dirt and industrial, municipal, commercial, and agricultural waste or any other contaminant. Pretreatment or treatment means the reduction, elimination, or alteration of pollutant properties to a less harmful state prior to or in lieu of discharge or introduction into a POTW. This can be accomplished by physical, chemical or biological processes, process changes, or other means, except as prohibited by 40 CFR Section 403.6(d). Pretreatment standard or standard means any local, state or federal regulation containing pollutant discharge limits. This term includes local limits, prohibitive discharge limits including those promulgated under 40 CFR 403.5, and categorical pretreatment standards. Publicly owned treatment works (POTW) means the treatment works as defined by Section 212 of the Act including any devices and systems used in the monitoring, testing, storage, treatment, recycling, and reclamation of municipal sewage and industrial waste which are connected to or part of the Holland Area Water Reclamation Facility. The systems include sewers, pipes, and equipment used to convey wastewater to the treatment facility. The term also includes the municipality as defined in Section 502(4) of the Act which has jurisdiction over the indirect discharges to and the discharges from such a treatment works. Public sewer means a sewer which is owned and/or controlled by any governmental entity which is a participant in the Plant.

8

Recurring Offense means two (2) or more consecutive monitoring periods evidencing violations or a pattern of non-compliance. Replacement costs mean those expenditures for obtaining and installing equipment, accessories, or appurtenances which are necessary during the service life of the treatment works to maintain the capacity and performance for which such works are designed and constructed. Residential user means all non-commercial premises used only for human residency and which are connected to the POTW. Sanitary sewer means a sewer which carries sewage and to which storm, surface, and ground waters are not intentionally admitted. Seepage pit (or dry well) means a cistern or underground enclosure constructed of concrete blocks, bricks, or similar material loosely laid with open joints so as to allow the septic tank overflow or effluent to be absorbed directly into the surrounding soil. Septic tank means a water-tight receptacle receiving sewage and having an inlet and outlet so designed to permit the separation of suspended solids from wastes and to permit such retained solids to undergo decomposition therein. Severe property damage means substantial physical damage or property damage to the POTW which causes them to become inoperable, or substantial and permanent loss of natural resources which can reasonably be expected to occur in the absence of a bypass. Severe property damage does not mean economic loss caused by delays in production. Sewage means the water-carried wastes from residences, business buildings, industrial establishments and/or other premises together with such infiltration as may be present. Sewage disposal system means a privy, cesspool, seepage pit, septic tank, sub-surface disposal system, or other devices, used in the disposal of sewage or human excreta, except treatment facilities covered by an NPDES permit. Sewer means a pipe or conduit for carrying sewage. Significant industrial user (SIU): (a) Except as provided in paragraph (b) of the definition, the term significant industrial user

means: (1) All industrial users subject to categorical pretreatment standards under 40 CFR 403.6

and 40 CFR Chapter I, Subchapter N; and

9

(2) Any other industrial user that: discharges an average of twenty-five thousand (25,000) gallons per day or more of process wastewater to the POTW (excluding sanitary, non-contact cooling and boiler blowdown wastewater); contributes a process waste stream which makes up five (5) percent or more of the average dry weather hydraulic or organic capacity of the POTW; or is designated as such by the Control Authority as defined in 40 CFR 403.12(a) on the basis that the industrial user has a reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement (in accordance with 40 CFR 403.8(f)(6)).

(b) Upon a finding that an industrial user meeting the criteria in paragraph (a)(2) of this definition

has no reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement, the Control Authority (as defined in 40 CFR 403.12(a))may at any time, on its own initiative or in response to a petition received from an industrial user, and in accordance with 40 CFR 403.8(f)(6), determine that such industrial user is not a significant industrial user.

Significant noncompliance (SNC) means significant noncompliance has occurred in the event of any one or more of following have occurred: (a) Chronic violations of wastewater discharge limits, defined here as those in which sixty-six

percent (66%) or more of all the measurements taken for the same pollutant parameter taken during a six (6) month period exceed (by any magnitude) a numeric pretreatment standard or requirement, including an Instantaneous Limit as defined in Section 29-3;

(b) Technical Review Criteria (TRC) violations, defined here as those in which thirty-three

percent (33%) or more of wastewater measurements taken for each pollutant parameter during a six (6) month period equals or exceeds the product of the numeric Pretreatment Standard or Requirement including an Instantaneous Limit, as defined in Section 29-3 multiplied by the applicable criteria (1.4 for BOD, TSS, fats, oils and grease, and 1.2 for all other pollutants except pH);

(c) Any other violation of a pretreatment effluent limit (daily maximum, longer-term average,

instantaneous limit, or narrative Standard) that the Control Authority determines has caused, alone or in combination with other discharges, interference or pass-through (including endangering the health of POTW personnel or the general public);

(d) Any discharge of a pollutant that has caused imminent endangerment to human health, welfare

or to the environment or has resulted in the POTW's exercise of its emergency authority under 40 CFR 403.8 (f)(l)(vi)(B) to halt or prevent such a discharge; (e) Failure to meet, within ninety (90) days after the schedule date, a compliance schedule

milestone contained in a local control mechanism or enforcement order for starting construction, completing construction, or attaining final compliance;

10

(f) Failure to provide, within thirty (30) days after the due date, required reports such as baseline

monitoring reports, ninety (90)day compliance reports, periodic self-monitoring reports, and reports on compliance with compliance schedules;

(g) Failure to accurately report noncompliance; (h) Significant noncompliance for pH means: (1) Any discharge whose pH is less than or equal to two (2) or greater than or equal to twelve and one-half (12.5) standard units. (2) Those discharges in which twenty-five (25) percent or more of all of the measurements taken during a six (6) month period are outside of the applicable limits for pH. (i) Any other violation or group of violations, which may include a violation of Best Management

Practices, which the Control Authority determines will adversely affect the operation or implementation of the local pretreatment program.

Slug discharge means any discharge of a non-routine, episodic nature, including but not limited to an accidental spill or a non-customary batch discharge. State means the State of Michigan. Storm drain or storm sewer means any portion of the storm water drainage system, including any natural outlet, which carries storm and surface waters and drainage or unpolluted industrial process water, such as permitted by section 29-7(b). Sub-surface disposal field means a facility for the distribution of septic tank overflow or effluent below the ground surface through a line or a series of branch lines of drain tile laid with open joints to allow the overflow or effluent to be absorbed by the surrounding soil throughout the entire field. Superintendent means the superintendent of the Holland Area Water Reclamation Facility or the superintendent's authorized representative. Total suspended solids (TSS) means solids that either float on the surface of, or are in suspension in water, sewage, or other liquids.

11

Toxic pollutant means any pollutant or combination of pollutants identified as toxic pursuant to Section 307(a) of the Federal Water Pollution Control Act or other Federal Statutes or in regulations promulgated by the State under state law. Unpolluted process waters means any non-contact cooling or non-contact processing water that is not chemically changed by its use for cooling or processing, or water free of substances that are or may be harmful to humans or wildlife or that may create or constitute a nuisance. Upset means an exceptional incident in which there is unintentional and temporary noncompliance with categorical pretreatment standards because of factors beyond the control of the industrial user. An upset does not include noncompliance to the extent caused by operational error, improperly designed treatment facilities, inadequate treatment facilities, lack of preventative maintenance, or careless or improper operation and as further defined in 40 CFR 403.16. User means any person who contributes, causes or permits the contribution of sewage into a public sewer. User charge means a charge levied on the users of a treatment works for the costs of operation, maintenance and replacement of the treatment works pursuant to 33 USCA 1284 (b)(1), as amended. Wastewater means the liquid and water-carried industrial or domestic wastes from dwellings, commercial buildings, industrial facilities, institutions and other facilities, whether treated or untreated. Waters of the State includes: (a) Both surface and underground waters within the boundaries of this State subject to its

jurisdiction, including all ponds, lakes, rivers, streams, public ditches, tax ditches, and public drainage systems within this State, other than those designed and used to collect, convey, or dispose of sewage; and

(b) The flood plain free-flowing waters determined by the EGLE on the basis of 100-year flood

frequency; and (c) Any other waters specified by state law. Watercourse means a channel, natural or artificial, in which a flow of water occurs either continuously or intermittently. Sec. 29-13. Municipal civil infraction. Except for a violation which is specifically designated in this chapter as a misdemeanor violation, a person who violates or fails to comply with the provisions of this Chapter or any of the

12

sections or subsections within this chapter is responsible for a municipal civil infraction and subject to the civil fines set forth below and any other relief that may be imposed by the court. Each act of violation and each day upon which such violation occurs shall constitute a separate violation. For this chapter, the schedule of civil fines for municipal civil infractions and recurring offenses is as follows:

Violation Type

Nature of Violation

Sections

First Offense

Fine

Second Offense

Fine

Third Offense

Fine


See note 1 General Sewage system tampered with

or damaged

29-5

$100

$250

$500

1 year 1 Unlawful disposal of waste 29-6

$500

N/A

N/A

N/A

Discharge into storm drain or natural drain

29-7

$500

N/A

N/A

N/A

Failure to connect to public sewer

29-8

$100

N/A

N/A

N/A

Unsanitary conditions exist 29-9

$100

$250

$500

1 year Private

Sewage Disposal

Failure to obtain private sewage system permit

29-26

$100

$250

$500

1 year Failure to have private sewage

system inspected 29-27

$100

$250

$500

1 year

Discharge of private septic

system into public sewage system

29-28

$100

N/A

N/A

N/A

Failure to operate private disposal system in a sanitary manner

29-30

$100

$250

$500

1 year Discharge of prohibited waste

29-31 $100

$250

$500

1 year

Building Sewers and connections

Failure to obtain sanitary sewer connection permit

29-34

$100

$250

$500

1 year Opening or connecting with

public sewer without permission

29-35

$100

$250

$500

1 year

Failure to install interceptor

device 29-42

$100

N/A

N/A

N/A

N/A

13

Violation Type

Nature of Violation

Sections

First Offense

Fine

Second Offense

Fine

Third Offense

Fine


Discharge of wastes not containing sewage

29-43

$0

$100

$500

1 year

Failure to disconnect roof drain after notification

29-43

$500

N/A

N/A

N/A

Failure to have building sewer

connection Inspected

29-45

$100

$250

$500

1 year




Unpermitted discharge; no permit was obtained

29-68

$500

$1,000

$2,000

1 yr.

Any discharge that causes pass-through or interference(see Note 4)

29-49

N/A

N/A

$1,000

1 yr.

Any discharge that causes pass-through or interference (2nd time) (see Note 4)

29-49

N/A

N/A

$2,000

1 yr. Any discharge that

causes pass-through or interference (3rd or more) (see Note 4)

29-49

N/A

N/A

$5,000

1 yr.

14



Any discharge that endangers human health or the environment or has caused the POTW to exercise its emergency authority

29-15(g)

N/A

N/A

$10,000

1 yr.


$0

N/A

N/A

1 yr.


$250

N/A

N/A

1 yr.


N/A

N/A

$500

1 yr.

Failure to accurately report noncompliance (1st time)

29-55

N/A

N/A

$0


report noncompliance (2nd time)

29-55

N/A

N/A

$500


report noncompliance (3rd time)

29-55

N/A

N/A

$1,000

N/A Failure to properly

operate and maintain pretreatment facility

29-52

$0

$500

$1,000

1 yr. Waste stream is diluted

in lieu of treatment 29-53

$500

$1,000

$2,000

1 yr.

Discharge of waste that causes obstruction

29-49

$0

$100

$500

1 yr.

Pretreatment Recordkeep-ing Violation

Failure to develop spill prevention and slug control plans

29-54

$100

$0

$0

1 yr.

15



Copies of Records denied

29-57

$0

$500

$1,000

1 yr.

Pretreatment Reporting Violation

Failure to provide reports within thirty (30) days

Division

4

N/A

N/A

$500


changed discharge (No Harm)

29-55

$0

$500

$1,000


changed discharge (Harm)

29-55

$500

$1,000

$2,000

1 yr. Incomplete or missing

records or reports

29-57

$0

$0

$500

1 yr. Failure to report

additional monitoring

29-80.4

$0

$100

$500

1 yr. Failure to notify of

bypass 29-75

$100

$500

$1,000

1 yr.

Pretreatment Monitoring Violations

Failure to monitor all pollutants according to permit

$0

$100

$500

1 yr. Failure to install

monitoring equipment 29-74

$0

$100

$500

1 yr.

Sampling at incorrect location

29-80.4

$0

$100

$500

1 yr.

Sampling using incorrect sampling type

29-80.4

$0

$100

$500

1 yr.

Sampling using incorrect sample collection techniques

29-80.2

$0

$100

$500

1 yr.

Failure to use proper analytical requirements

29-80.2

$0

$100

$500

1 yr.

Other Pretreatment Violations

Failure to post POTW phone number in facility

29-56

$0

$100

$500

1 yr.

16



Failure to train employees in emergency notification procedures

29-56

$0

$100

$500

1 yr. Entry for site visit

denied or consent withdrawn

29-60

$0

$500

$1,000

1 yr. Failure to meet

compliance deadlines for existing or new source

29-61

$500

$1,000

$2,000

1 yr.

Other Any other violation of Chapter 29

$100

$250

$500

1 yr.

Violation Type

Nature of Violation

Sections

Isolated

Significant

Period For Recurring Offense


Violation of discharge limit

29-49

$0

$500

1 yr. Violation of

applicable Technical Review Criteria (TRC) (See Notes 3 & 4)

29-49

$0

$1,000

1 yr.

Note 1: N/A means the offense accumulation time is not applicable or each offense is considered to be a separate and new offense or each is considered to be significant. Note 2: Notwithstanding civil penalty amounts delineated on this schedule, any violation delineated shall be subject to a civil penalty of not less than $1,000 per day. Note 3: TRC = 140% for BOD, TSS, fats, oil, and grease, and 120% for all other pollutants except pH which has no TRC. Note 4: All mercury violations will be handled as outline in the Control Authority’s Enforcement Response Plan (ERP).

17

Sec. 29-49. General discharge prohibitions. (a) Generally. (1) It shall be unlawful to discharge any wastewater to the POTW except in accordance

with the provisions of this Ordinance. (2) No user shall contribute or cause to be contributed, directly or indirectly to the POTW,

any pollutant or wastewater which will pass-through or cause interference with the operation or performance of the POTW.

(3) No person shall discharge or cause to be discharged to any public sewer any storm

water, surface water, ground water, roof runoff, subsurface drainage, cooling water, unpolluted air conditioning water or unpolluted industrial process water. No footing drain, roof downspout, areaway drain or other source of surface water or ground water shall be connected to a public sewer. All footing drain water shall be discharged to storm sewers or dry wells. Storm water and all other unpolluted drainage shall be discharged to sewers specifically designated as storm sewers, or to a natural outlet approved by the EGLE. The discharge of cooling water or unpolluted industrial process water shall only be permitted when an NPDES permit cannot be obtained and no other discharge option exists.

(b) Prohibited. No user shall contribute the following substances to the POTW: (1) Any substances which by reason of their nature or quantity may create a fire or

explosion hazard or be injurious to the POTW or to the operation of the POTW, including but not limited to, waste streams with a closed cup flashpoint of less than one hundred forty (140) degrees Fahrenheit or sixty (60) degrees Centigrade using the test methods specified in 40 CFR 261.21.

(2) Any solid or viscous substances which may cause obstruction to the flow in a sewer

or other interference with the operation of the POTW such as, but not limited to: grease, garbage with particles greater than one-half inch (1/2") in any dimension, or any material which can be disposed of as trash.

(3) Any wastewater having a pH less than six (6.0) or greater than eleven (11.0) or having

any other corrosive property capable of causing damage or hazard to structures, equipment, or personnel of the POTW.

(4) Any substance which may cause a public nuisance, cause hazard to life or prevent

entry into the sewers for maintenance and repair.

18

(5) Heat in amounts which will inhibit biological activity in the POTW resulting in interference, but in no case heat in such quantities that the temperature at the POTW exceeds forty (40) degrees Centigrade (one hundred and four (104) degrees Fahrenheit).

(6) Petroleum oil, non-biodegradable cutting oil, or products of mineral oil origin in

amounts that will cause interference or pass-through. (7) Pollutants which result in the presence of toxic gases, vapors, or fumes within the

POTW in a quantity that may cause acute worker health and safety problems. (8) Any trucked or hauled pollutants, except at discharge points and as otherwise

designated by the Control Authority. (9) Any pollutant, including oxygen demanding pollutants released in a discharge at a

flow rate and or concentration (including any slug discharge), which may cause interference to the POTW.

(10) Any of the following toxic pollutants (a) those pollutants listed on the current critical

materials register prepared pursuant to Section 66 of the Water Resources Commission Act (MCL Section 323.1 et. seq.) by the Michigan Water Resources Commission or its successors, and (b) those pollutants identified by the HBPW as a "toxic pollutant" by amendment to this ordinance. If a pollutant is specifically allowed by the HBPW, Section 29-49(b)(14) or categorical pretreatment standards, then the above paragraph does not apply.

(11) Any toxic substances in amounts exceeding standards promulgated by the

administrator of the United States Environmental Protection Agency pursuant to Section 307 (a) of the Federal Water Pollution Act of 1972, as amended.

(12) Any radioactive wastes or isotopes of such half-life or concentration as may exceed

limits established by the Control Authority in compliance with applicable State or Federal regulations.

(13) Any discoloration other than the color of normal strength domestic waste including,

but not limited to dyes, inks and vegetable tanning solutions which singularly or in conjunction with other waste constituents is deleterious to treatment and/or sludge disposal practices or a hazard to the POTW and its employees.

(14) Any wastewater discharge with a monthly average hydrogen sulfide gas concentration

above the NIOSH Recommended Exposure Limit (10 ppm) and/or with a peak hydrogen sulfide gas concentration above the NIOSH Immediately Dangerous to Life and Health limit (100 ppm) without approval of the Control Authority. Approval of

19

the Control Authority for alternate limits will be subject to the following: 1) Submittal of an acceptable health and safety plan that sufficiently outlines procedures for the safe access of the impacted site and sanitary sewer; 2) Demonstration that the discharge will not create nuisance odors; and 3) Completion of any improvements to the sanitary sewer system (at user’s expense) determined necessary by the Control Authority in order to prevent increased corrosion due to the elevated hydrogen sulfide concentrations.

(15) Any unused pharmaceuticals (both over the counter and prescription only

medications). (16) Any wastewater having effluent characteristics in excess of:

TABLE 1

PROHIBITED POLLUTANTS

Daily Maximum

Allowable Concentration mg/l

Organics Acetone 170

Benzene 0.16

Methyl Ethyl Ketone 120

Chloroethane 1.8

Chloromethane 1.2

Chloroform 0.64

Dibromochloromethane 0.086

1,4-Dichlorobenzene 0.40

1,1-Dichloroethane 8.3

1,1-Dichloroethylene 1.4

cis-1,2-Dichloroethylene 2.9

trans-1,2-Dichloroethylene 2.8

Diethyl Ether 21

20

Ethyl Benzene 0.44

Lindane 0.00038

4-Methyl-2-Pentanone 20

Methylene Chloride 0.66

Styrene 0.29

Tetrachloroethylene 0.050

Toluene 3.5

1,1,1-Trichloroethane 1

Trichloroethylene 0.34

1,2,4-Trimethylbenzene 0.50

Xylenes, Total 0.91

Phenols, Total 0.90

Metals Arsenic 0.12

Cadmium 0.059

Chromium 1.3

Copper 1.3

Cyanide, Amenable 0.083

Lead 1.1

Lithium 2.9

Mercury See 29-49(b)(17)

Molybdenum 0.28

Nickel 0.865

Selenium 0.10

Silver 0.037

Zinc 4.2 Compatibles Grease & Oil(Non-Polar Fraction) 200

21

(17) Except as provided in Section 29-49(c), there shall be no detectable amounts of mercury discharged into the POTW. The local discharge limitation for mercury is established at the method detection limit (MDL) in accordance with the following:

Mercury sampling procedures, preservation and handling, and analytical protocol

for compliance monitoring shall be in accordance with EPA Method 245.1. The MDL, developed in accordance with the procedure specified in 40 CFR 136 shall not exceed 0.2 ug/L for mercury, unless higher levels are appropriate due to matrix interference.

The evaluation of potential matrix interference(s) shall include, at a minimum, the

following: a. A demonstration that the laboratory conducting the

analysis is capable of achieving the MDL of 0.2 ug/L in reagent water; b. A demonstration that the MDL of 0.2 ug/L cannot be achieved in the

effluent; and c. A demonstration that an attempt has been made to resolve the matrix

interference(s).

In cases where true matrix interference(s) can be demonstrated, a discharge-specific MDL will be developed in accordance with the procedure in 40 CFR 136. Discharge-specific MDLs will be incorporated into the wastewater discharge permit of the nondomestic user.

Mercury Reduction Plans To ensure that the maximum allowable mercury loading to the POTW is not exceeded, the Control Authority may require any nondomestic user with a reasonable potential to discharge mercury to develop, submit for approval and implement a Mercury Reduction Plan (MRP). The MRP may be required by permit if the nondomestic user has not violated the local limit for mercury, but the Control Authority has determined that a reasonable potential for such a violation may exist. MRPs may be required in notices of violations, orders or other enforcement actions when the nondomestic user has violated the mercury local limit. At a minimum, an approvable MRP shall contain the following: a) A written commitment by the nondomestic user to reduce all nondomestic discharges of

mercury to levels below the MDL within a time frame approved by the Control Authority;

22

b) Within sixty (60) days of notification by the Control Authority that a MRP is required, the nondomestic user shall supply an initial identification of all potential sources of mercury which could be discharged to the POTW;

c) Specific strategies for mercury reduction with reasonable time frames for implementation,

capable of ensuring that mercury discharges will be below the specified MDL within a time frame approved by the Control Authority;

d) A program for sampling and analysis of the nondomestic discharge for mercury in

accordance with [EPA Method] 245.1 methods; e) A demonstration of specific, measurable and/or otherwise quantifiable mercury reductions

consistent with the goal of reducing mercury discharges below the specified MDL. Where such reductions can not be demonstrated through normal effluent monitoring (e.g. mercury discharges are already near MDL), the demonstration should incorporate the following:

1) Internal process monitoring, documenting the results of mercury reduction strategies

at sampling locations within the facility (e.g. A program of regular monitoring of sink traps where mercury containing reagents had previously been disposed, but have since been substituted by non-mercury containing compounds);

2) Internal and/or effluent sampling utilizing clean and/or ultra-clean sampling and

analytical methods as referenced by USEPA Federal Register. Note that the results of such monitoring will not be used for compliance purposes unless performed in accordance with EPA Method 245.1 and collected at the appropriate compliance measurement location.

3) Loading calculations wherein the nondomestic user calculates the total mass of

mercury reduced from the sanitary sewer discharge through reagent substitutions, changes in disposal practices and/or other approved MRP strategies implemented.

f) A semiannual report on the status of the mercury reduction efforts. At a minimum, these

reports shall: (i) identify compliance or noncompliance with specific reduction commitments in the MRP; (ii) summarize the analytical, mass-based or other quantifiable demonstrations of mercury reductions performed to date; (iii) provide all applicable analytical data; (iv) provide an evaluation of the effectiveness of actions taken to date; (v) provide updates to the initial list of mercury containing compounds discharged to the sanitary sewer and (vi) propose for approval new strategies and/or modifications to the current MRP to continue and improve mercury reduction efforts.

g) Any other conditions that the Control Authority deems necessary to ensure that mercury

reduction efforts are effective in achieving the goals of this Section.

23

Failure to submit an approvable MRP within thirty (30) days of the required due date shall constitute significant noncompliance in accordance with this section, and will result in publication as a significant violator, in addition to other possible enforcement action. A MRP may be evaluated for adequacy at any time by the Control Authority. If such an evaluation determines that the Mercury Reduction Plan is inadequate, or the nondomestic user has not complied with its approved MRP, the nondomestic user will be notified. Failure to comply with the MRP requirement constitutes noncompliance. The Control Authority will follow its Enforcement Response Plan (ERP) to ensure that corrective actions are taken. A nondomestic user may request a release from MRP requirements if (i) all samples of the discharge for a period of one year are less than the specified MDL; (ii) the nondomestic user has complied with minimum the monitoring frequency of quarterly sampling events; and (iii) the Control Authority deems that MRP commitments have been fulfilled sufficiently to ensure continued compliance with the mercury limitation. The Control Authority shall notify the nondomestic user of any release from MRP requirements in writing. If the MRP requirement is waived by the Control Authority, the nondomestic user remains subject to the local limitation for mercury in accordance with the requirements of this Section. Re-discovery of mercury in the nondomestic user discharge subjects said user to the submission of a new MRP, or escalation of enforcement in accordance with the ERP. (18) Any wastewater containing more of the substances referenced in Table 2, unless

permitted by Special Discharge Allocation under Section 29-50.

In addition to the limits in Table 2, any discharge that, in the judgment of the Control Authority, would contribute a significant amount of these substances, regardless of mg/l concentration, shall be prohibited except by Special Discharge Allocation.

24

TABLE 2

COMPATIBLE POLLUTANTS

Daily Maximum mg/l

Daily Maximum pounds per day


1,000*

and

40*

Chemical Oxygen Demand (COD)

2,000*

and

80*

Total Suspended Solids (TSS)

1,400*

and

100*

Total Phosphorus (TP)

25*

and

1*

Chlorides

3,200* and

100* Grease & Oil (Polar Fraction)

150*

and

5*

*or as approved by the Michigan EGLE in accordance with the Control Authority’s approved procedures, with any change in such approved amounts being effective upon publication by the Control Authority in a daily newspaper of general circulation in the Holland area.

The Control Authority reserves the right to use COD sampling and testing for BOD Special Discharge Allocations (see Section 29-50) and surcharges (see Section 29-51). In the event that COD is used for this purpose, the conversion to BOD shall be based on a site specific COD/BOD ratio. The ratio used for this purpose shall be calculated based on a short-term demonstration using a minimum of 5 samples. The demonstration shall be performed at least every 24 months to check for any changes in the site specific COD/BOD ratio.

(c) Dental Amalgam. (1) In accordance with MCL Section 333.16631 of Act 368 and the provisions of the

Michigan Administrative Code, this section applies to a dentist who uses dental amalgam and to a dentist who removes dental amalgam. This section does not apply to any of the following:

a. Oral and maxillofacial surgeons

25

b. Oral and maxillofacial radiologists

c. Oral pathologists

d. Orthodontists

e. Periodontists

f. Dentists providing services in a dental school, in a hospital, or through a local

health department.

g. Dentists who install and use a holding tank and do not discharge amalgam waste

(2) On or before December 21, 2013, a dentist shall install, or shall have installed, an

amalgam separator on each wastewater drain in his or her dental office that is used to discharge dental amalgam waste. A dentist who is required to install an amalgam separator shall comply with all of the following pursuant to Michigan Administrative Code R338.11811:

a. Install an amalgam separator that meets the requirements of Michigan

Administrative Code R338.11813.

b. Install, operate, and maintain the amalgam separator according to the manufacturer’s instructions.

c. Ensure the installed amalgam separator is properly sized to accommodate

maximum dental amalgam wastewater flow rates at the dental office. The maximum allowable flow rate through an amalgam separator at a dental office shall not exceed the maximum flow rate capacity at which the amalgam separator was tested under Michigan Administrative Code R338.11813(1)(a).

d. Ensure that all wastewater from the dental office containing dental amalgam

waste passes through an installed and properly functioning and maintained amalgam separator before being discharged.

(3) A dentist who is subject to the provisions of Michigan Administrative Code

R338.11811 shall maintain records at his or her dental office that include all of the following:

a. Type of amalgam separator installed, including the manufacturer and model.

26

b. Date the amalgam separator became operational.

c. Documentation verifying the amalgam separator meets the requirements of Michigan Administrative Code R338.11813.

d. Documentation of the manufacturer’s instructions for the operation and

maintenance of the amalgam separator.

e. Service records for each amalgam separator in use at the dental office that includes the following:

(i) Dates of maintenance.

(ii) Dates separator contents were recycled.

(iii) Name of the staff or contractor performing the service.

f. Documentation verifying that the dentist disposed of and recycled any dental

amalgam waste that was generated from the individual’s dental office consistent with the requirements of Michigan Administrative Code R338.11815 and R338.11817(f). The documentation shall be in accordance with R338.11813(f).

(4) The records required under Section 29-49(C)(3) shall be provided upon request to Control Authority.

(5) All records required under Section 29-49(C)(3) of this rule shall be retained for a minimum of 3 years. Sec. 29-50. Special discharge allocation. A nondomestic user (user) may, at the time of application for a wastewater discharge permit, or by a special discharge allocation permit application, request that the uniform concentration limits for BOD or COD, TSS, phosphorus, and grease and oil (polar fraction) be increased above concentrations listed in Table 2 (Section 29-49) for that permit. Such special discharge allocation shall be expressed as total daily pounds of pollutant discharged. A user's special discharge allocation shall be determined using rules and regulations established by the Control Authority and in accordance with procedures approved by the EGLE. The rules and regulations of the Control Authority shall be available for inspection at 42 South River Avenue, Holland, Michigan 49423, and shall be posted on the website of the BPW.

27

The Control Authority reserves the right to reduce or deny special discharge allocations if total pollutant discharges near or reach the MAHLs set forth in Table 3. The Control Authority reserves the right to amend the MAHLs set forth in Table 3 at its discretion. The special discharge allocation must not result in the POTW (including the collection system) receiving pollutants in excess of its ability to convey or treat. A user which requests a special discharge allocation through the permit application process must sign a written acknowledgment whereby the user consents to comply with all terms and conditions which may be imposed by the Control Authority. Such acknowledgment shall be in a form provided by the Control Authority, and must be executed by an authorized representative of the user and be received by the Control Authority before any special discharge allocation is effective. The user shall be charged for the special discharge allocation as determined by the adopted rate schedule. Notwithstanding the foregoing, payment of the plant capacity portion of the surcharge rate shall not confer any right to any particular amount of capacity in future periods. In addition, the Control Authority reserves the right to institute a review of any previously permitted special discharge allocation at any time, pursuant to which the Control Authority, in its discretion, upon notice and the opportunity for hearing, may reduce or eliminate a user's previously permitted or approved special discharge allocation (including in particular, but not limited to, any allocation amount for which a user has previously paid the physical plant capacity component of the surcharge but not the operation and maintenance component of the surcharge). Any discharge in excess of the amount permitted by the special discharge allocation is prohibited and is therefore a violation of Section 29-49 and the user's wastewater discharge permit. In addition, a user shall pay the full surcharge rate (the plant capacity component and the operation and maintenance component) for any amount discharged in excess of the amount permitted by a special discharge allocation.

28

EGLE

TABLE 3

MAXIMUM ALLOWABLE HEADWORKS LOADING (MAHL)

pounds per day


57,900* Chemical Oxygen Demand (COD)

115,800**

Total Suspended Solids

50,000* Total Phosphorus

830*

Grease & Oil (Polar Fraction)

5,451* * or the maximum pounds approved by the EGLE in accordance with the Control Authority’s approved procedures, with any change in such approved amounts being effective upon publication by the Control Authority in a daily newspaper of general circulation in the Holland area. ** The MAHL for COD is calculated using the historical influent COD/BOD ratio of 2:1.

All other provisions of Chapter 29 shall remain in full force and effect. Ordinance adoption date: Ordinance effective date:

STATE OF MICHIGAN

DEPARTMENT OF

ENVIRONMENT, GREAT LAKES, AND ENERGY GRAND RAPIDS DISTRICT OFFICE

GRETCHEN WHITMER

GOVERNOR LIESL EICHLER CLARK

DIRECTOR

STATE OFFICE BUILDING • 350 OTTAWA AVENUE, NW • UNIT 10 • GRAND RAPIDS, MICHIGAN 49503-2341

Michigan.gov/EGLE • (616) 356-0500

October 24, 2019 VIA EMAIL Mr. Theodore VanAken, P.E., Superintendent Holland Water Reclamation Facility Holland Board of Public Works 625 Hastings Avenue Holland, Michigan 49426 Dear Mr. VanAken: SUBJECT: Industrial Pretreatment Program (IPP) – Substantial Modification Submittal National Pollutant Discharge Elimination System (NPDES) Permit No. MI0023108 Designated Name: Holland WWTP This letter acknowledges receipt of the IPP changes included with the request of the Holland Board of Public Works received October 9, 2019. We have conducted a review of your request and have determined it to be a substantial modification in accordance with the criteria set forth in Title 40 of the Code of Federal Regulations (CFR), Section 403.18, and R 323.2309 of the Michigan Administrative Code. The proposed modifications consist of changes to the City of Holland sewer use ordinance to incorporate new local limits, other ordinance revisions and clarifications, revisions to the enforcement response plan and revisions to the industrial user permitting procedures. The Department of Environment, Great Lakes, and Energy (EGLE) will proceed with completion of the public notice responsibilities in accordance with 40 CFR, Section 403.11. Should you require further information, or should you like to participate in the public notice jointly, please contact me at 616-356-0212, [email protected], or at the mailing address below.

Sincerely,

Thomas P. Berdinski Regional Pretreatment program Specialist

tpb/llr cc: Mr. Randall Conroy, IPP Coordinator, Field Operations, WRD – EGLE (via email)

Action Request

Requesting Department: Submitted By: Meeting Date: City Manager Keith Van Beek Agenda Item: Agenda Item #: Downtown Group - Proposed Text Amendments to Chapter 18 Article V - Stopping, Standing and Parking

10B

Meeting Type:

City Council - Regular

Attachments:

Sec 18-27, 18-33, and 18-42 Text Amendments - Redlined; Sec 18-31 and 18-32 Text Amendments - Redlined; Sec 18-27,18-31,18-32,18-33,18-42 - Clean Version; Map of Downtown Streets Not Allowing Overnight Parking

Suggested Caption / Motion / Recommendation: It is recommended that City Council adopt the proposed text amendments in Sections 18-27, 18-31, 18-32, 18-33 and 18-42 as recommended by the Downtown Development Authority (DDA) Board. Summary of Request: The Downtown Parking Board and the Downtown Development Authority (DDA) Board recommend the following text amendments regarding parking in the C-3 Zoning District:

• Section 18-27: Include 9th Street in the area of no street parking at any time between the hours of 2:00 am and 5:00 am. 9th Street did not have on-street parking spaces at the time of the original ordinance.

• Section 18-31: Extend the Downtown area of parking to Maple Avenue to include the Civic Center Place parking lot in the DDA parking system.

• Section 18-33: Allowing the DDA to adopt written policies limiting the number of overnight residential parking permits that it will issue for Downtown parking lots.

• Section 18-32: Add language stating that no person shall park a vehicle between the hours of 2:00 am and 5:00 am in municipal parking lots designated by official signage Downtown without a permit.

• Section 18-42: Clarify language regarding that the DDA shall file a notification with the City Manager's office and Public Safety about any changes or modifications to Downtown parking lots and to notify all permit holders of any changes.

At the November 20, 2019 regular meeting, City Council accepted and placed on first reading the proposed text amendments in Sections 18-27, 18-31, 18-32, 18-33 and 18-42 of Chapter 18 Article V regarding parking in the C-3 Zoning District. After discussion and direction, the text amendment for Section 18-33 has been removed. Following discussion, it is recommended to amend the motion to not ask at this time to amend Section 18-33 regarding written policies concerning residential overnight parking permits. Financial Information: Total Cost: 0 General Cost: 0 Included in Budget:☐ Yes ☐ No ☒ N/A If not included in budget, recommended funding source: N/A Action is related to the Strategic Plan and Business Plan: Goal: 4: To provide quality services to all stakeholders. Objective: 4.7: Downtown Group - Provide a vibrant downtown that is a place of choice for all stakeholders. Department Action Plan: This section will be deleted from the Action Request form.

City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation Board / Commission / Committee Approval Date: November 12, 2019

Ordinance No. _____

AN ORDINANCE TO AMEND THE CODE OF THE CITY OF HOLLAND, MICHIGAN, BEING ORDINANCE NO. ______ OF THE CITY OF HOLLAND BY AMENDING SECTIONS 18-27, 18-33, AND 18-42 OF CHAPTER 18 OF SAID CODE.

The City of Holland hereby ordains that Sections 18-27, 18-33 and 18-42 of Chapter 18, be amended to read as follows:

Sec. 18-27. Prohibited in specified areas

(a) Except when necessary to avoid conflict with other traffic or in compliance with law or the directions of a police officer or traffic-control device, a person shall not stop, stand or park a vehicle in any of the following places:

(1) At any place where official signs prohibit stopping, standing or parking.

(2) In any place where the parked vehicle would significantly impede or obstruct United States mail delivery, street cleaning, plowing, maintenance, waste removal, or similar municipal functions.

(3) Between the sidewalk lines of any street between the hours of 2:00 a.m. and 5:00 a.m. of any day; except that this prohibition shall not apply to physicians, ambulance drivers or undertakers on emergency calls.

(b) Notwithstanding Subsection (a)(3), currently licensed and operable one- to twelve-passenger motor vehicles, motorcycles and trucks not exceeding two tons in carrying capacity may park between the sidewalk lines of any street between 2:00 a.m. and 5:00 a.m. on any day from May 15 through October 15, provided that:

(1) There shall be no parking during such hours of trailers or nonmotorized recreational vehicles (whether or not attached to a passenger vehicle or truck) between the sidewalk lines of any street;

(2) There shall be no parking during such hours between the sidewalk lines on the following streets:

a. 6th Street from River Avenue to Columbia Avenue;

b. 7th Street and 8th Street from Lincoln Avenue to Maple Avenue;

Formatted: Indent: Left: 1.5", No bullets or numbering

b.c. 9th Street from Lincoln Ave to Pine Ave;

c.d. 10th Street from Pine Avenue to Lincoln Avenue;

d.e. Pine Avenue and Lincoln Avenue from 7th Street to 10th Street;

e.f. River Avenue, Central Avenue, College Avenue and Columbia Avenue from 6th Street to 10th Street; and

f.g. Maple Avenue from 7th Street to 8th Street.

(3) There shall be no parking during such hours in a manner that impedes the flow of traffic or where official signs prohibit stopping, standing or parking.

(4) There shall be no parking on sidewalks or between sidewalks and curbs.

(5) Vehicles may remain parked between sidewalk lines of a public street (other than between a sidewalk and curb), in the same spot, for up to 48 hours. Any vehicle identified as exceeding this time limit shall be deemed an abandoned vehicle and may be given notice and thereafter removed as an abandoned vehicle under the Michigan Vehicle Code, MCLA § 257.252 to 257.252m, as amended from time to time.

Sec. 18-33. Permit. A person residing within the downtown area may apply for an overnight residential parking permit for an automobile registered in the name of the applicant or in the name of a relative of the applicant. The applicant shall apply to the Downtown Development Authority, and he or she shall complete the downtown overnight residential parking permit application provided at the Downtown Development Authority's office. The Downtown Development Authority shall not issue an overnight parking permit for an automobile if the applicant may obtain a parking permit for that automobile from the building owner of applicant's residence or through a condominium association. The Downtown Development Authority may adopt written policies limiting the number of overnight residential parking permits that it will issue for lots and developments in the Downtown Development District.

Sec. 18-42. Downtown Development Authority -designation of parking location. Designated downtown long-term and short-term overnight residential parking locations shall be determined by the Downtown Development Authority. The Downtown Development Authority shall be permitted to change, amend, or modify designated locations, and shall file the designation of such locations with the City Manager's office and the Department of Public

Formatted: Superscript

Safety. Upon the change of designated locations, the Downtown Development Authority shall notify the Downtown Development Authority's officeCity Manager and the Department of Public Safety and all permit holders of such amendments and changes.

All other provisions of Chapter 18 remain in full force and effect. Adopted: __________________ Effective: _________________

ORDINANCE NO. ____

AN ORDINANCE TO AMEND THE CODE OF THE CITY OF HOLLAND, MICHIGAN, BEING ORDINANCE NO._______OF THE CITY OF HOLLAND, BY AMENDING SECTIONS 18-31 and 18-32 OF CHAPTER 18 OF SAID ORDINANCE CODE.

The City of Holland ordains that Sections 18-31 and 18-32 shall be amended to read as follows:

Sec. 18-31. Definitions. For the purposes of this division, the following terms and words shall mean: (a) DOWNTOWN AREA — The area bounded by 10th Street on the south, 6th Street on the north, Columbia Avenue on the east, and Maple Avenue on the west. (b) MUNICIPAL PARKING LOT — Those lots which are owned, leased, operated, or maintained by the City of Holland and/or the Downtown Development Authority for the municipal parking system in the downtown area. Even if it is not in the downtown area, a lot shall be deemed a municipal parking lot for purposes of this division if it is owned, leased, operated, or maintained by the City of Holland and/or the Downtown Development Authority and it is accessible from any of the streets which form the boundary around the downtown area. (c) LONG-TERM OVERNIGHT RESIDENTIAL PARKING — Those municipal parking lots which are designated for permit holders to park their motor vehicles for a twenty-four-hour period in designated spaces within the lots. (d) SHORT-TERM OVERNIGHT RESIDENTIAL PARKING — Those municipal parking lots which are designated for permit holders to park their motor vehicles from the hours of 8:00 p.m. to 8:00 a.m. only, Monday through Saturday, and all day on Sunday. Sec. 18-32. Prohibited.

No person shall stand or park a vehicle between the hours of 2:00 a.m. and 5:00 a.m. in those municipal parking lots designated by official signage in the downtown area without a permit affixed to the motor vehicle issued in accordance with the provisions of this division.

All other provisions of Chapter 18 shall remain in full force and effect.

Approval Date:

Effective Date:

https://ecode360.com/print/27623141#27623141




Ordinance No. _____

AN ORDINANCE TO AMEND THE CODE OF THE CITY OF HOLLAND, MICHIGAN, BEING ORDINANCE NO. ______ OF THE CITY OF HOLLAND BY AMENDING SECTIONS 18-27, 18-31, 18-32, 18-33, AND 18-42 OF CHAPTER 18 OF SAID CODE.

The City of Holland hereby ordains that Sections 18-27, 18-31, 18-32, 18-33 and 18-42 of Chapter 18, be amended to read as follows:

Sec. 18-27. Prohibited in specified areas

(a) Except when necessary to avoid conflict with other traffic or in compliance with law or the directions of a police officer or traffic-control device, a person shall not stop, stand or park a vehicle in any of the following places:

(1) At any place where official signs prohibit stopping, standing or parking.

(2) In any place where the parked vehicle would significantly impede or obstruct United States mail delivery, street cleaning, plowing, maintenance, waste removal, or similar municipal functions.

(3) Between the sidewalk lines of any street between the hours of 2:00 a.m. and 5:00 a.m. of any day; except that this prohibition shall not apply to physicians, ambulance drivers or undertakers on emergency calls.

(b) Notwithstanding Subsection (a)(3), currently licensed and operable one- to twelve-passenger motor vehicles, motorcycles and trucks not exceeding two tons in carrying capacity may park between the sidewalk lines of any street between 2:00 a.m. and 5:00 a.m. on any day from May 15 through October 15, provided that:

(1) There shall be no parking during such hours of trailers or nonmotorized recreational vehicles (whether or not attached to a passenger vehicle or truck) between the sidewalk lines of any street;

(2) There shall be no parking during such hours between the sidewalk lines on the following streets:

a. 6th Street from River Avenue to Columbia Avenue;

b. 7th Street and 8th Street from Lincoln Avenue to Maple Avenue;

c. 9th Street from Lincoln Ave to Pine Ave;

d. 10th Street from Pine Avenue to Lincoln Avenue;

e. Pine Avenue and Lincoln Avenue from 7th Street to 10th Street;

f. River Avenue, Central Avenue, College Avenue and Columbia Avenue from 6th Street to 10th Street; and

g. Maple Avenue from 7th Street to 8th Street.

(3) There shall be no parking during such hours in a manner that impedes the flow of traffic or where official signs prohibit stopping, standing or parking.

(4) There shall be no parking on sidewalks or between sidewalks and curbs.

(5) Vehicles may remain parked between sidewalk lines of a public street (other than between a sidewalk and curb), in the same spot, for up to 48 hours. Any vehicle identified as exceeding this time limit shall be deemed an abandoned vehicle and may be given notice and thereafter removed as an abandoned vehicle under the Michigan Vehicle Code, MCLA § 257.252 to 257.252m, as amended from time to time.

Sec. 18-31. Definitions. For the purposes of this division, the following terms and words shall mean: (a) DOWNTOWN AREA — The area bounded by 10th Street on the south, 6th Street on the north, Columbia Avenue on the east, and Maple Avenue on the west. (b) MUNICIPAL PARKING LOT — Those lots which are owned, leased, operated, or maintained by the City of Holland and/or the Downtown Development Authority for the municipal parking system in the downtown area. Even if it is not in the downtown area, a lot shall be deemed a municipal parking lot for purposes of this division if it is owned, leased, operated, or maintained by the City of Holland and/or the Downtown Development Authority and it is accessible from any of the streets which form the boundary around the downtown area. (c) LONG-TERM OVERNIGHT RESIDENTIAL PARKING — Those municipal parking lots which are designated for permit holders to park their motor vehicles for a twenty-four-hour period in designated spaces within the lots. (d) SHORT-TERM OVERNIGHT RESIDENTIAL PARKING — Those municipal parking lots which are designated for permit holders to park their motor vehicles from the hours of 8:00 p.m. to 8:00 a.m. only, Monday through Saturday, and all day on Sunday.





Sec. 18-32. Prohibited.

No person shall stand or park a vehicle between the hours of 2:00 a.m. and 5:00 a.m. in those municipal parking lots designated by official signage in the downtown area without a permit affixed to the motor vehicle issued in accordance with the provisions of this division.

Sec. 18-33. Permit. A person residing within the downtown area may apply for an overnight residential parking permit for an automobile registered in the name of the applicant or in the name of a relative of the applicant. The applicant shall apply to the Downtown Development Authority, and he or she shall complete the downtown overnight residential parking permit application provided at the Downtown Development Authority's office. The Downtown Development Authority shall not issue an overnight parking permit for an automobile if the applicant may obtain a parking permit for that automobile from the building owner of applicant's residence or through a condominium association. The Downtown Development Authority may adopt written policies limiting the number of overnight residential parking permits that it will issue for lots and developments in the Downtown Development District.

Sec. 18-42. Downtown Development Authority -designation of parking location. Designated downtown long-term and short-term overnight residential parking locations shall be determined by the Downtown Development Authority. The Downtown Development Authority shall be permitted to change, amend, or modify designated locations, and shall file the designation of such locations with the City Manager's office and the Department of Public Safety. Upon the change of designated locations, the Downtown Development Authority shall notify the City Manager and the Department of Public Safety and all permit holders of such amendments and changes.

All other provisions of Chapter 18 remain in full force and effect. Adopted: __________________ Effective: _________________

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Action Request

Requesting Department: Submitted By: Meeting Date: City Clerk Kathy Grimm Agenda Item: Agenda Item #: Claim Filed Against the City 12D1* Meeting Type: City Council - Regular Attachments: Submitted Claim Form Suggested Caption / Motion / Recommendation: It is recommended to refer a claim filed against the City to the City’s Insurance Carrier and City Attorney for consideration. Summary of Request: Laura Bongard 262 W 10th St Streets/ Vehicle Damage Unknown

Financial Information: Total Cost: 0 General Cost: 0 Included in Budget:☐ Yes ☐ No ☒ N/A If not included in budget, recommended funding source: NA Action is related to the Strategic Plan and Business Plan: Goal: 4. To provide quality services to all stakeholders. Objective: 4.6 Management/Administrative Services - provide effective leadership and support for citizens and operations. Department Action Plan: This section will be deleted from the Action Request form. City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation Board / Commission / Committee Approval Date:

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—

ERENDAJKATERBERGNotary Public‘Slale olmlchiganNM County omnagan

MyCommissionExpwesJanuary 4. 2024ActingIn the County at Ottawa

’/ 20! PersonAccepting Claim

Office of the City Clerk270 8 River Avenue, Holland, MI 49423P: 616-355-1301 F: 616-355-1471clerk@cityo?1olland comwvvwcityofhollandcom/clerk

NOTICEOF CLAIM(Section 16.1, Holland City Charter)

T INFORMATIONNAME PHONESTREET ADDRESS \NCITY STATE§g;;IP~

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EXACT LOCATIONOF INCIDENT— PLEASE BE SPECIFIC

INDA TIME: =§~\EXACT ADDRESS / LOCATION(reference address, streets, buildings,etc.)

MANNEROF OCC ENCE

EXTENTOF DAMAGESAND CLAIMS:~e931«x

ALLEGED ACTS OF NEGLIGENCE: \

NAMES,ADDRESSES, PHONE NUMBEROF WITNESSES: I “\\fJ<<’‘Q83

AMOUNT OF DAMAGEScI_AIMED:”S

ADDITIONAL KS:

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PHOTOS, RECEIPTS, ETC. MAYBE ATTACHED

h af?rm that the information In this app ication IS correct to the best of my knowledge.

(Must be signed in presence of Notary)of Claimant or Re

Notary — State of Michigan, County of Acting in County, Michigan

I certify this to be the original document. On this day of , 20 .

Notary Name, Public

My CommissionExpires

TO BE FILLEDINBYCLERK'SOFFICE

DateClaim Filed

RETURN COMPLETEDFORM TO THE CITY CLERK'S

Action Request

Requesting Department: Submitted By: Meeting Date: City Finance Tim Vagle Agenda Item: Agenda Item #: Finance – October Financial Reports 12E 4.1* Meeting Type: City Council - Regular Attachments: October 2019 Monthly Financial Reports Suggested Caption / Motion / Recommendation: It is recommended that City Council receive and file the October 2019 Monthly Financial Reports. Summary of Request: Council is requested to accept as information the October Financial Reports as presented by the City’s Finance Department. Attached are the monthly reports for the October 2019 financials as prepared by the Finance Department and as reviewed by this office. This report represents 33% of the 2020 Fiscal Year (July 1, 2019 to June 30, 2020). The monthly financial reports include the following:

• Summary of General Fund Revenues by Account Classification; • Summary of General Fund Revenues and Expenditures by Department; • Summary of All Funds Revenues and Expenditures (including Capital Projects); • Fund Equity Changes Report; and • Capital Projects Report

Financial Information: Total Cost: 0 General Cost: 0 Included in Budget:☐ Yes ☐ No ☒ N/A If not included in budget, recommended funding source: N/A Action is related to the Strategic Plan and Business Plan: Goal: 1: To maintain and improve a strong financial position Objective: 1.1: Adopt a balanced budget. Department Action Plan: This section will be deleted from the Action Request Form. City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation Board / Commission / Committee Approval Date:

To: Keith Van Beek Tim Vagle From: Julie Ziurinskas Date: November 15, 2019 RE: October 2019 Financials Attached are the October 2019 Financial Reports (33.33% of the fiscal year). Investment Income has been posted for October. The October City Attorney Bill has been received, but not yet allocated. Most other posting should be completed through October. Thank You.

Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year TotalFund 101 - General Fund

REVENUETAXES 9,714,315.00 .00 9,714,315.00 54,556.35 .00 9,341,844.15 372,470.85 96 8,935,598.88LICENSES & PERMITS 754,300.00 .00 754,300.00 89,836.10 .00 321,018.10 433,281.90 43 925,332.83FEDERAL GRANTS 26,000.00 .00 26,000.00 4,494.00 .00 20,387.70 5,612.30 78 27,987.58STATE GRANTS .00 .00 .00 .00 .00 .00 .00 +++ .00STATE REVENUE SHARING 4,237,987.00 .00 4,237,987.00 1,789,581.76 .00 1,819,423.11 2,418,563.89 43 5,930,326.42LOCAL UNIT CONTRIBUTIONS 50,000.00 .00 50,000.00 6,501.60 .00 12,945.02 37,054.98 26 40,336.13CHARGES FOR SERVICES 1,715,395.00 .00 1,715,395.00 116,542.89 .00 581,799.53 1,133,595.47 34 1,660,662.08FINES AND FORFEITS 155,600.00 .00 155,600.00 6,892.00 .00 31,009.75 124,590.25 20 175,203.54INTEREST AND RENTS 523,700.00 .00 523,700.00 27,919.97 .00 158,074.87 365,625.13 30 613,885.78OTHER 7,600.00 .00 7,600.00 13.00 .00 8,733.30 (1,133.30) 115 338,131.48TRANSFERS IN 6,284,250.00 .00 6,284,250.00 517,812.50 .00 2,071,250.00 4,213,000.00 33 6,111,653.06TRANSFERS IN FROM COMPONENT UNIT 15,487.00 .00 15,487.00 38,366.03 .00 38,366.03 (22,879.03) 248 13,095.86

REVENUE TOTALS $23,484,634.00 $0.00 $23,484,634.00 $2,652,516.20 $0.00 $14,404,851.56 $9,079,782.44 61% $24,772,213.64Fund 101 - General Fund Totals $23,484,634.00 $0.00 $23,484,634.00 $2,652,516.20 $0.00 $14,404,851.56 $9,079,782.44 $24,772,213.64

Grand Totals $23,484,634.00 $0.00 $23,484,634.00 $2,652,516.20 $0.00 $14,404,851.56 $9,079,782.44 $24,772,213.64

Run by Ziurinskas, Julie on 11/15/2019 10:55:06 AM Page 1 of 1

Revenue Budget by Account Classification ReportThrough 10/31/19

Prior Fiscal Year Activity ExcludedSummary Listing

Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year TotalFund 101 - General Fund

REVENUEDepartment 000 - General Revenues 20,541,752.00 .00 20,541,752.00 2,413,585.73 .00 13,462,363.55 7,079,388.45 66 21,696,784.72Department 172 - Manager .00 .00 .00 .00 .00 800.00 (800.00) +++ .00Department 191 - Elections & Voter Registration 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 18,017.87Department 201 - Finance 97,460.00 .00 97,460.00 4,175.00 .00 31,221.30 66,238.70 32 84,060.00Department 205 - Independent Audit .00 .00 .00 .00 .00 .00 .00 +++ .00Department 209 - Property Assessing 3,150.00 .00 3,150.00 .00 .00 750.00 2,400.00 24 3,361.50Department 215 - Clerk 115,500.00 .00 115,500.00 7,290.00 .00 25,496.00 90,004.00 22 114,328.83Department 226 - Human Resources .00 .00 .00 .00 .00 .00 .00 +++ .00Department 253 - Treasurer 49,935.00 .00 49,935.00 2,338.00 .00 10,361.45 39,573.55 21 44,680.89Department 276 - Cemetery 300,500.00 .00 300,500.00 24,228.60 .00 114,050.80 186,449.20 38 322,213.96Department 294 - Planning & Zoning 8,900.00 .00 8,900.00 .00 .00 2,975.00 5,925.00 33 9,348.00Department 345 - Combined Public Safety 387,200.00 .00 387,200.00 31,394.36 .00 117,510.08 269,689.92 30 336,008.50Department 371 - Community & Neighborhood Service 1,034,250.00 .00 1,034,250.00 96,685.10 .00 356,460.06 677,789.94 34 1,202,026.59Department 441 - Streets 218,300.00 .00 218,300.00 506.09 .00 1,523.35 216,776.65 1 209,883.66Department 447 - Transp Management/Engineering 5,000.00 .00 5,000.00 (277.50) .00 1,117.50 3,882.50 22 2,602.00Department 699 - Housing & Neighborhoods .00 .00 .00 .00 .00 .00 .00 +++ .00Department 731 - Economic Development Assistance 18,487.00 .00 18,487.00 38,366.03 .00 38,366.03 (19,879.03) 208 29,017.84Department 749 - Human Relations .00 .00 .00 .00 .00 .00 .00 +++ .00Department 753 - Recreation 452,600.00 .00 452,600.00 15,212.00 .00 94,033.75 358,566.25 21 389,236.99Department 754 - Parks 83,600.00 .00 83,600.00 2,271.79 .00 44,327.09 39,272.91 53 124,733.45Department 757 - Municipal Stadium .00 .00 .00 .00 .00 .00 .00 +++ .00Department 759 - DeGraaf Nature Center .00 .00 .00 .00 .00 .00 .00 +++ 41,968.42Department 761 - 8th Street Market 153,000.00 .00 153,000.00 16,741.00 .00 103,495.60 49,504.40 68 143,940.42Department 805 - Civic Center .00 .00 .00 .00 .00 .00 .00 +++ .00

REVENUE TOTALS $23,484,634.00 $0.00 $23,484,634.00 $2,652,516.20 $0.00 $14,404,851.56 $9,079,782.44 61% $24,772,213.64EXPENSE

Department 101 - Council 238,354.00 .00 238,354.00 44,379.71 .00 80,890.15 157,463.85 34 205,252.03Department 172 - Manager 467,199.00 .00 467,199.00 42,171.33 .00 124,407.21 342,791.79 27 365,219.34Department 191 - Elections & Voter Registration 74,627.00 .00 74,627.00 847.86 .00 20,047.08 54,579.92 27 83,747.14Department 201 - Finance 620,753.00 2,113.00 622,866.00 67,472.06 .00 208,785.13 414,080.87 34 584,243.29Department 205 - Independent Audit 50,225.00 .00 50,225.00 522.64 .00 40,367.64 9,857.36 80 45,703.01Department 209 - Property Assessing 462,741.00 .00 462,741.00 60,201.55 .00 159,194.43 303,546.57 34 454,885.59Department 210 - Attorney Services 238,600.00 .00 238,600.00 .00 .00 51,794.55 186,805.45 22 226,666.06Department 215 - Clerk 294,799.00 .00 294,799.00 27,072.24 .00 78,028.64 216,770.36 26 283,820.08Department 226 - Human Resources 444,118.00 6,800.00 450,918.00 32,950.83 12,860.00 116,229.50 321,828.50 29 851,691.27Department 253 - Treasurer 208,724.00 .00 208,724.00 16,771.17 .00 48,775.85 159,948.15 23 189,782.46Department 265 - City Hall 266,519.00 .00 266,519.00 19,477.90 3,046.35 70,246.02 193,226.63 27 198,437.35Department 276 - Cemetery 536,319.00 .00 536,319.00 51,734.49 .00 164,368.37 371,950.63 31 533,657.97Department 290 - Boards and Commissions 12,176.00 .00 12,176.00 776.04 .00 2,308.35 9,867.65 19 7,197.93


Budget by Organization ReportThrough 10/31/19



EXPENSEDepartment 294 - Planning & Zoning 332,390.00 4,125.00 336,515.00 30,068.76 245.00 91,459.75 244,810.25 27 282,117.39Department 345 - Combined Public Safety 11,510,904.00 13,511.00 11,524,415.00 1,149,309.05 34,476.11 3,505,984.02 7,983,954.87 31 11,815,717.95Department 371 - Community & Neighborhood Service 1,229,210.00 .00 1,229,210.00 130,789.13 .00 379,252.27 849,957.73 31 1,118,325.38Department 441 - Streets 1,223,867.00 .00 1,223,867.00 104,857.46 .00 297,777.40 926,089.60 24 1,188,072.15Department 447 - Transp Management/Engineering 250,215.00 .00 250,215.00 15,093.95 .00 52,260.38 197,954.62 21 208,677.87Department 673 - Social Services Assistance 40,000.00 .00 40,000.00 8,001.47 .00 8,001.47 31,998.53 20 38,401.33Department 699 - Housing & Neighborhoods 141,439.00 .00 141,439.00 12,412.40 .00 36,878.20 104,560.80 26 217,908.44Department 731 - Economic Development Assistance 60,359.00 .00 60,359.00 1,047.51 .00 53,270.89 7,088.11 88 62,817.97Department 749 - Human Relations 209,304.00 .00 209,304.00 18,665.73 .00 53,426.72 155,877.28 26 169,988.69Department 752 - Parks & Recreation Admin 66,477.00 .00 66,477.00 7,336.43 .00 21,097.58 45,379.42 32 63,303.89Department 753 - Recreation 1,265,697.00 .00 1,265,697.00 86,933.93 1,285.00 400,585.56 863,826.44 32 1,110,202.72Department 754 - Parks 1,908,647.00 .00 1,908,647.00 139,960.27 3,200.00 572,795.55 1,332,651.45 30 2,048,222.45Department 759 - DeGraaf Nature Center 42,215.00 .00 42,215.00 2,670.50 .00 7,684.70 34,530.30 18 152,830.05Department 761 - 8th Street Market 199,224.00 .00 199,224.00 18,707.36 .00 64,433.14 134,790.86 32 188,287.72Department 800 - Cultural Activities Assistance 109,300.00 .00 109,300.00 .00 .00 100,000.00 9,300.00 91 109,558.49Department 805 - Civic Center .00 .00 .00 .00 .00 .00 .00 +++ .00Department 865 - Unallocated Insurance Premiums 90,000.00 .00 90,000.00 .00 .00 .00 90,000.00 0 86,894.00Department 890 - Contingencies Appropriation 580,232.00 .00 580,232.00 .00 .00 .00 580,232.00 0 .00Department 965 - Appropriation Transfers Out 310,000.00 .00 310,000.00 .00 .00 63,407.00 246,593.00 20 1,880,583.63

EXPENSE TOTALS $23,484,634.00 $26,549.00 $23,511,183.00 $2,090,231.77 $55,112.46 $6,873,757.55 $16,582,312.99 29% $24,772,213.64

Fund 101 - General Fund TotalsREVENUE TOTALS 23,484,634.00 .00 23,484,634.00 2,652,516.20 .00 14,404,851.56 9,079,782.44 61% 24,772,213.64EXPENSE TOTALS 23,484,634.00 26,549.00 23,511,183.00 2,090,231.77 55,112.46 6,873,757.55 16,582,312.99 29% 24,772,213.64

Fund 101 - General Fund Totals $0.00 ($26,549.00) ($26,549.00) $562,284.43 ($55,112.46) $7,531,094.01 ($7,502,530.55) $0.00

Grand TotalsREVENUE TOTALS 23,484,634.00 .00 23,484,634.00 2,652,516.20 .00 14,404,851.56 9,079,782.44 61% 24,772,213.64EXPENSE TOTALS 23,484,634.00 26,549.00 23,511,183.00 2,090,231.77 55,112.46 6,873,757.55 16,582,312.99 29% 24,772,213.64

Grand Totals $0.00 ($26,549.00) ($26,549.00) $562,284.43 ($55,112.46) $7,531,094.01 ($7,502,530.55) $0.00





Fund 101 - General Fund TotalsREVENUE TOTALS 23,484,634.00 .00 23,484,634.00 2,652,516.20 .00 14,404,851.56 9,079,782.44 61% 24,772,213.64EXPENSE TOTALS 23,484,634.00 26,549.00 23,511,183.00 2,090,231.77 55,112.46 6,873,757.55 16,582,312.99 29% 24,772,213.64

Fund 101 - General Fund Totals $0.00 ($26,549.00) ($26,549.00) $562,284.43 ($55,112.46) $7,531,094.01 ($7,502,530.55) $0.00Fund 150 - Cemetery Perpetual Care

Fund 150 - Cemetery Perpetual Care TotalsREVENUE TOTALS 64,500.00 .00 64,500.00 5,478.79 .00 21,256.17 43,243.83 33% 138,605.20EXPENSE TOTALS 20,500.00 .00 20,500.00 .00 .00 4,900.00 15,600.00 24% 37,043.06

Fund 150 - Cemetery Perpetual Care Totals $44,000.00 $0.00 $44,000.00 $5,478.79 $0.00 $16,356.17 $27,643.83 $101,562.14Fund 202 - MVH Major Street

Fund 202 - MVH Major Street TotalsREVENUE TOTALS 3,732,885.00 .00 3,732,885.00 4,853.51 .00 766,929.61 2,965,955.39 21% 4,077,689.48EXPENSE TOTALS 3,824,733.00 713.00 3,825,446.00 164,782.37 16,637.80 620,875.75 3,187,932.45 17% 3,280,154.17

Fund 202 - MVH Major Street Totals ($91,848.00) ($713.00) ($92,561.00) ($159,928.86) ($16,637.80) $146,053.86 ($221,977.06) $797,535.31Fund 203 - MVH Local Street

Fund 203 - MVH Local Street TotalsREVENUE TOTALS 1,613,725.00 .00 1,613,725.00 55,593.48 .00 391,670.62 1,222,054.38 24% 1,383,598.09EXPENSE TOTALS 1,613,725.00 .00 1,613,725.00 110,271.51 2,637.80 409,898.91 1,201,188.29 26% 1,383,598.09

Fund 203 - MVH Local Street Totals $0.00 $0.00 $0.00 ($54,678.03) ($2,637.80) ($18,228.29) $20,866.09 $0.00Fund 204 - Allegan County Road Tax

Fund 204 - Allegan County Road Tax TotalsREVENUE TOTALS 508,000.00 .00 508,000.00 83.39 .00 329.05 507,670.95 0% 538,545.75EXPENSE TOTALS 350,000.00 14,135.00 364,135.00 .00 .00 .00 364,135.00 0% 802,317.16

Fund 204 - Allegan County Road Tax Totals $158,000.00 ($14,135.00) $143,865.00 $83.39 $0.00 $329.05 $143,535.95 ($263,771.41)Fund 211 - Ottawa County Road Tax

Fund 211 - Ottawa County Road Tax TotalsREVENUE TOTALS 345,100.00 .00 345,100.00 86.41 .00 372.12 344,727.88 0% 375,895.50EXPENSE TOTALS 350,100.00 .00 350,100.00 .00 .00 .00 350,100.00 0% 330,507.88

Fund 211 - Ottawa County Road Tax Totals ($5,000.00) $0.00 ($5,000.00) $86.41 $0.00 $372.12 ($5,372.12) $45,387.62Fund 214 - Street Improvements Reserve

Fund 214 - Street Improvements Reserve TotalsREVENUE TOTALS 2,799,928.00 .00 2,799,928.00 203,216.00 .00 1,485,227.29 1,314,700.71 53% 1,532,288.81EXPENSE TOTALS 2,391,000.00 401,269.00 2,792,269.00 .00 .00 .00 2,792,269.00 0% 1,226,032.66

Run by Ziurinskas, Julie on 11/15/2019 12:20:07 PM Page 1 of 13


Prior Fiscal Year Activity IncludedSummary Listing

Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total

Fund 214 - Street Improvements Reserve Totals $408,928.00 ($401,269.00) $7,659.00 $203,216.00 $0.00 $1,485,227.29 ($1,477,568.29) $306,256.15Fund 231 - Downtown Parking System

Fund 231 - Downtown Parking System TotalsREVENUE TOTALS 262,197.00 .00 262,197.00 249,447.38 .00 269,224.32 (7,027.32) 103% 271,985.39EXPENSE TOTALS 298,355.00 1,500.00 299,855.00 15,559.17 1,333.60 62,066.31 236,455.09 21% 264,086.98

Fund 231 - Downtown Parking System Totals ($36,158.00) ($1,500.00) ($37,658.00) $233,888.21 ($1,333.60) $207,158.01 ($243,482.41) $7,898.41Fund 235 - Downtown Snowmelt Operating

Fund 235 - Downtown Snowmelt Operating TotalsREVENUE TOTALS 364,913.00 .00 364,913.00 318,994.77 .00 319,234.73 45,678.27 87% 354,038.68EXPENSE TOTALS 371,603.00 .00 371,603.00 30,975.06 .00 61,273.59 310,329.41 16% 357,333.03

Fund 235 - Downtown Snowmelt Operating Totals ($6,690.00) $0.00 ($6,690.00) $288,019.71 $0.00 $257,961.14 ($264,651.14) ($3,294.35)Fund 237 - Downtown Development Authority

Fund 237 - Downtown Development Authority TotalsREVENUE TOTALS 219,250.00 .00 219,250.00 1,969.57 .00 211,076.89 8,173.11 96% 228,721.20EXPENSE TOTALS 224,993.00 .00 224,993.00 11,316.07 1,259.00 38,083.79 185,650.21 17% 182,164.44

Fund 237 - Downtown Development Authority Totals ($5,743.00) $0.00 ($5,743.00) ($9,346.50) ($1,259.00) $172,993.10 ($177,477.10) $46,556.76Fund 238 - Principal Shopping District

Fund 238 - Principal Shopping District TotalsREVENUE TOTALS 326,400.00 .00 326,400.00 215,805.63 .00 227,795.95 98,604.05 70% 323,243.61EXPENSE TOTALS 336,245.00 .00 336,245.00 35,031.09 .00 91,054.98 245,190.02 27% 293,510.38

Fund 238 - Principal Shopping District Totals ($9,845.00) $0.00 ($9,845.00) $180,774.54 $0.00 $136,740.97 ($146,585.97) $29,733.23Fund 244 - CATV-Public Access Television

Fund 244 - CATV-Public Access Television TotalsREVENUE TOTALS 472,200.00 .00 472,200.00 21,949.01 .00 25,069.48 447,130.52 5% 478,456.86EXPENSE TOTALS 468,366.00 .00 468,366.00 25,233.31 .00 98,535.85 369,830.15 21% 652,458.30

Fund 244 - CATV-Public Access Television Totals $3,834.00 $0.00 $3,834.00 ($3,284.30) $0.00 ($73,466.37) $77,300.37 ($174,001.44)Fund 257 - Budget Stabilization

Fund 257 - Budget Stabilization TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 250,000.00EXPENSE TOTALS 275,000.00 .00 275,000.00 974.49 .00 1,686.52 273,313.48 1% 13,334.67

Fund 257 - Budget Stabilization Totals ($275,000.00) $0.00 ($275,000.00) ($974.49) $0.00 ($1,686.52) ($273,313.48) $236,665.33Fund 270 - District Library Taxation

Fund 270 - District Library Taxation TotalsREVENUE TOTALS 300.00 .00 300.00 .00 .00 .00 300.00 0% .00





EXPENSE TOTALS 200.00 .00 200.00 .00 .00 .00 200.00 0% 2.79Fund 270 - District Library Taxation Totals $100.00 $0.00 $100.00 $0.00 $0.00 $0.00 $100.00 ($2.79)

Fund 275 - Criminal Justice Training

Fund 275 - Criminal Justice Training TotalsREVENUE TOTALS 10,450.00 .00 10,450.00 5,009.20 .00 5,009.20 5,440.80 48% 9,544.10EXPENSE TOTALS 10,450.00 .00 10,450.00 1,753.22 .00 4,671.92 5,778.08 45% 10,727.91

Fund 275 - Criminal Justice Training Totals $0.00 $0.00 $0.00 $3,255.98 $0.00 $337.28 ($337.28) ($1,183.81)Fund 278 - Revolving Cash Assistance

Fund 278 - Revolving Cash Assistance TotalsREVENUE TOTALS 124,976.00 .00 124,976.00 840.31 .00 3,450.89 121,525.11 3% 212,795.57EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 119,838.68

Fund 278 - Revolving Cash Assistance Totals $124,976.00 $0.00 $124,976.00 $840.31 $0.00 $3,450.89 $121,525.11 $92,956.89Fund 279 - Specified Donations

Fund 279 - Specified Donations TotalsREVENUE TOTALS .00 69,512.00 69,512.00 3,537.00 .00 99,171.72 (29,659.72) 143% 356,202.05EXPENSE TOTALS .00 461,481.00 461,481.00 5,319.93 .00 151,882.13 309,598.87 33% 369,831.11

Fund 279 - Specified Donations Totals $0.00 ($391,969.00) ($391,969.00) ($1,782.93) $0.00 ($52,710.41) ($339,258.59) ($13,629.06)Fund 284 - Dangerous Structures Revolving

Fund 284 - Dangerous Structures Revolving TotalsREVENUE TOTALS 12,000.00 .00 12,000.00 .00 .00 .00 12,000.00 0% .00EXPENSE TOTALS 12,400.00 .00 12,400.00 921.98 .00 3,278.30 9,121.70 26% 12,407.16

Fund 284 - Dangerous Structures Revolving Totals ($400.00) $0.00 ($400.00) ($921.98) $0.00 ($3,278.30) $2,878.30 ($12,407.16)Fund 2GB4 - CDBG Entitlement Year 33

Fund 2GB4 - CDBG Entitlement Year 33 TotalsREVENUE TOTALS .00 118,315.00 118,315.00 .00 .00 .00 118,315.00 0% 23,767.61EXPENSE TOTALS .00 118,315.00 118,315.00 .00 .00 10,000.00 108,315.00 8% 23,767.61

Fund 2GB4 - CDBG Entitlement Year 33 Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($10,000.00) $10,000.00 $0.00Fund 2GB5 - CDBG Entitlement Year 34

Fund 2GB5 - CDBG Entitlement Year 34 TotalsREVENUE TOTALS .00 93,393.00 93,393.00 .00 .00 .00 93,393.00 0% 119,362.64EXPENSE TOTALS .00 93,393.00 93,393.00 .00 .00 21,000.00 72,393.00 22% 119,362.64

Fund 2GB5 - CDBG Entitlement Year 34 Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($21,000.00) $21,000.00 $0.00Fund 2GB6 - CDBG Entitlement Year 35

Fund 2GB6 - CDBG Entitlement Year 35 Totals





REVENUE TOTALS .00 206,798.00 206,798.00 .00 .00 .00 206,798.00 0% 133,325.15EXPENSE TOTALS .00 206,798.00 206,798.00 10,707.70 .00 64,685.51 142,112.49 31% 133,325.15

Fund 2GB6 - CDBG Entitlement Year 35 Totals $0.00 $0.00 $0.00 ($10,707.70) $0.00 ($64,685.51) $64,685.51 $0.00Fund 2GB7 - CDBG Entitlement Year 36

Fund 2GB7 - CDBG Entitlement Year 36 TotalsREVENUE TOTALS .00 330,994.00 330,994.00 426.66 .00 1,538.19 329,455.81 0% .00EXPENSE TOTALS .00 330,994.00 330,994.00 8,042.07 302.50 21,158.07 309,533.43 6% .00

Fund 2GB7 - CDBG Entitlement Year 36 Totals $0.00 $0.00 $0.00 ($7,615.41) ($302.50) ($19,619.88) $19,922.38 $0.00Fund 2GBX - CDBG Owner Share

Fund 2GBX - CDBG Owner Share TotalsREVENUE TOTALS .00 43,645.00 43,645.00 25,667.82 .00 42,687.57 957.43 98% 139,336.98EXPENSE TOTALS .00 93,773.00 93,773.00 1,750.00 .00 53,676.13 40,096.87 57% 129,568.48

Fund 2GBX - CDBG Owner Share Totals $0.00 ($50,128.00) ($50,128.00) $23,917.82 $0.00 ($10,988.56) ($39,139.44) $9,768.50Fund 2GC2 - Anti-Drug Abuse Grant XXXII

Fund 2GC2 - Anti-Drug Abuse Grant XXXII TotalsREVENUE TOTALS .00 .00 .00 .00 .00 63,407.00 (63,407.00) +++ 197,497.77EXPENSE TOTALS .00 .00 .00 1,545.67 .00 71,711.18 (71,711.18) +++ 197,497.77

Fund 2GC2 - Anti-Drug Abuse Grant XXXII Totals $0.00 $0.00 $0.00 ($1,545.67) $0.00 ($8,304.18) $8,304.18 $0.00Fund 2GC3 - Anti-Drug Abuse Grant XXXIII

Fund 2GC3 - Anti-Drug Abuse Grant XXXIII TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00EXPENSE TOTALS .00 .00 .00 17,342.77 .00 17,342.77 (17,342.77) +++ .00

Fund 2GC3 - Anti-Drug Abuse Grant XXXIII Totals $0.00 $0.00 $0.00 ($17,342.77) $0.00 ($17,342.77) $17,342.77 $0.00Fund 2GCX - HIDTA Grant

Fund 2GCX - HIDTA Grant TotalsREVENUE TOTALS .00 5,554.00 5,554.00 .00 .00 4,160.37 1,393.63 75% 12,068.95EXPENSE TOTALS .00 5,554.00 5,554.00 400.44 .00 5,432.37 121.63 98% 12,068.95

Fund 2GCX - HIDTA Grant Totals $0.00 $0.00 $0.00 ($400.44) $0.00 ($1,272.00) $1,272.00 $0.00Fund 2GIH - 2017-DJ-BX-0372 JAG Grant

Fund 2GIH - 2017-DJ-BX-0372 JAG Grant TotalsREVENUE TOTALS .00 5,304.00 5,304.00 5,304.00 .00 5,304.00 .00 100% 5,587.00EXPENSE TOTALS .00 5,304.00 5,304.00 .00 .00 5,304.00 .00 100% 5,587.00

Fund 2GIH - 2017-DJ-BX-0372 JAG Grant Totals $0.00 $0.00 $0.00 $5,304.00 $0.00 $0.00 $0.00 $0.00Fund 2GIK - 2018-DJ-BX-0345 JAG Grant





Fund 2GIK - 2018-DJ-BX-0345 JAG Grant TotalsREVENUE TOTALS .00 574.00 574.00 423.50 .00 423.50 150.50 74% 9,906.00EXPENSE TOTALS .00 574.00 574.00 423.50 .00 423.50 150.50 74% 9,906.00

Fund 2GIK - 2018-DJ-BX-0345 JAG Grant Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Fund 2GIL - 2019 Bulletproof Vest OJP Grant

Fund 2GIL - 2019 Bulletproof Vest OJP Grant TotalsREVENUE TOTALS .00 2,275.00 2,275.00 .00 .00 .00 2,275.00 0% .00EXPENSE TOTALS .00 2,275.00 2,275.00 982.50 .00 982.50 1,292.50 43% .00

Fund 2GIL - 2019 Bulletproof Vest OJP Grant Totals $0.00 $0.00 $0.00 ($982.50) $0.00 ($982.50) $982.50 $0.00Fund 2GMQ - Homeland Sec Grt 2009-SS-T9-0060

Fund 2GMQ - Homeland Sec Grt 2009-SS-T9-0060 TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 4,078.66EXPENSE TOTALS .00 .00 .00 .00 .00 2,917.59 (2,917.59) +++ 4,078.66

Fund 2GMQ - Homeland Sec Grt 2009-SS-T9-0060 Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($2,917.59) $2,917.59 $0.00Fund 2GMT - Double Up Food Bucks Program

Fund 2GMT - Double Up Food Bucks Program TotalsREVENUE TOTALS .00 .00 .00 88.90 .00 539.80 (539.80) +++ 16,745.60EXPENSE TOTALS .00 10,176.00 10,176.00 1,778.00 .00 10,796.00 (620.00) 106% 14,912.00

Fund 2GMT - Double Up Food Bucks Program Totals $0.00 ($10,176.00) ($10,176.00) ($1,689.10) $0.00 ($10,256.20) $80.20 $1,833.60Fund 2GMV - Prescription for Health Program

Fund 2GMV - Prescription for Health Program TotalsREVENUE TOTALS .00 .00 .00 .00 .00 46.50 (46.50) +++ 152.50EXPENSE TOTALS .00 2,846.00 2,846.00 .00 .00 930.00 1,916.00 33% 3,445.18

Fund 2GMV - Prescription for Health Program Totals $0.00 ($2,846.00) ($2,846.00) $0.00 $0.00 ($883.50) ($1,962.50) ($3,292.68)Fund 2GT4 - Clean Energy Program Fund

Fund 2GT4 - Clean Energy Program Fund TotalsREVENUE TOTALS .00 .00 .00 53.63 .00 211.27 (211.27) +++ 789.97EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00

Fund 2GT4 - Clean Energy Program Fund Totals $0.00 $0.00 $0.00 $53.63 $0.00 $211.27 ($211.27) $789.97Fund 2X01 - Local Tax Capture-570 E 16th St

Fund 2X01 - Local Tax Capture-570 E 16th St TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 28.02

Fund 2X01 - Local Tax Capture-570 E 16th St Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($28.02)Fund 2X07 - Local Tax Capture-635 E 48th St





Fund 2X07 - Local Tax Capture-635 E 48th St TotalsREVENUE TOTALS 17,100.00 .00 17,100.00 46.50 .00 17,009.34 90.66 99% 6,164.71EXPENSE TOTALS 17,100.00 .00 17,100.00 .00 .00 .00 17,100.00 0% 6,161.44

Fund 2X07 - Local Tax Capture-635 E 48th St Totals $0.00 $0.00 $0.00 $46.50 $0.00 $17,009.34 ($17,009.34) $3.27Fund 2X08 - School Tax Capture-635 E 48th St

Fund 2X08 - School Tax Capture-635 E 48th St TotalsREVENUE TOTALS 4,312.00 .00 4,312.00 .00 .00 8,504.89 (4,192.89) 197% 6,445.10EXPENSE TOTALS 4,312.00 .00 4,312.00 .00 .00 .00 4,312.00 0% 6,445.10

Fund 2X08 - School Tax Capture-635 E 48th St Totals $0.00 $0.00 $0.00 $0.00 $0.00 $8,504.89 ($8,504.89) $0.00Fund 2X09 - Local Capture-573 Columbia Ave

Fund 2X09 - Local Capture-573 Columbia Ave TotalsREVENUE TOTALS 197,776.00 .00 197,776.00 23,554.33 .00 199,625.33 (1,849.33) 101% 190,683.42EXPENSE TOTALS 175,052.00 .00 175,052.00 .00 .00 .00 175,052.00 0% 190,685.95

Fund 2X09 - Local Capture-573 Columbia Ave Totals $22,724.00 $0.00 $22,724.00 $23,554.33 $0.00 $199,625.33 ($176,901.33) ($2.53)Fund 2X17 - Local Capture-99 E 8th St-8th St

Fund 2X17 - Local Capture-99 E 8th St-8th St TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 10.57

Fund 2X17 - Local Capture-99 E 8th St-8th St Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($10.57)Fund 2X18 - School Capture-99 E 8th St Plaza

Fund 2X18 - School Capture-99 E 8th St Plaza TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 1.56

Fund 2X18 - School Capture-99 E 8th St Plaza Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($1.56)Fund 2X21 - Local Capture-146 River Scrapyd

Fund 2X21 - Local Capture-146 River Scrapyd TotalsREVENUE TOTALS 39,906.00 .00 39,906.00 390.71 .00 40,661.91 (755.91) 102% 34,049.47EXPENSE TOTALS 39,906.00 .00 39,906.00 .00 .00 .00 39,906.00 0% 34,048.89

Fund 2X21 - Local Capture-146 River Scrapyd Totals $0.00 $0.00 $0.00 $390.71 $0.00 $40,661.91 ($40,661.91) $0.58Fund 2X22 - School Capture-146 River Scrapyd

Fund 2X22 - School Capture-146 River Scrapyd TotalsREVENUE TOTALS 41,433.00 .00 41,433.00 78.74 .00 43,141.42 (1,708.42) 104% 38,318.32EXPENSE TOTALS 41,433.00 .00 41,433.00 .00 .00 .00 41,433.00 0% 38,317.72

Fund 2X22 - School Capture-146 River Scrapyd Totals $0.00 $0.00 $0.00 $78.74 $0.00 $43,141.42 ($43,141.42) $0.60




Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year TotalFund 2X23 - Local Capture-7th St ParkingDeck

Fund 2X23 - Local Capture-7th St ParkingDeck TotalsREVENUE TOTALS 405,677.00 .00 405,677.00 1,013.53 .00 409,615.82 (3,938.82) 101% 391,560.23EXPENSE TOTALS 215,515.00 .00 215,515.00 114,936.94 .00 162,694.44 52,820.56 75% 593,371.00

Fund 2X23 - Local Capture-7th St ParkingDeck Totals $190,162.00 $0.00 $190,162.00 ($113,923.41) $0.00 $246,921.38 ($56,759.38) ($201,810.77)Fund 2X24 - Schl Capture-7th St Parking Deck

Fund 2X24 - Schl Capture-7th St Parking Deck TotalsREVENUE TOTALS 427,131.00 .00 427,131.00 1,364.09 .00 425,946.11 1,184.89 100% 412,389.40EXPENSE TOTALS .00 .00 .00 88,859.17 .00 88,859.17 (88,859.17) +++ 516,739.00

Fund 2X24 - Schl Capture-7th St Parking Deck Totals $427,131.00 $0.00 $427,131.00 ($87,495.08) $0.00 $337,086.94 $90,044.06 ($104,349.60)Fund 2X25 - Local Capture-561 Crescent Dr

Fund 2X25 - Local Capture-561 Crescent Dr TotalsREVENUE TOTALS 130,648.00 .00 130,648.00 591.93 .00 127,094.38 3,553.62 97% 117,016.58EXPENSE TOTALS 130,648.00 .00 130,648.00 18,521.01 .00 18,521.01 112,126.99 14% 216,737.92

Fund 2X25 - Local Capture-561 Crescent Dr Totals $0.00 $0.00 $0.00 ($17,929.08) $0.00 $108,573.37 ($108,573.37) ($99,721.34)Fund 2X26 - School Capture-561 Crescent Dr

Fund 2X26 - School Capture-561 Crescent Dr TotalsREVENUE TOTALS 57,795.00 .00 57,795.00 416.51 .00 62,743.59 (4,948.59) 109% 55,010.37EXPENSE TOTALS 57,795.00 .00 57,795.00 9,030.85 .00 9,030.85 48,764.15 16% 131,055.79

Fund 2X26 - School Capture-561 Crescent Dr Totals $0.00 $0.00 $0.00 ($8,614.34) $0.00 $53,712.74 ($53,712.74) ($76,045.42)Fund 2X29 - Local Capture-154 E 15th St Mini

Fund 2X29 - Local Capture-154 E 15th St Mini TotalsREVENUE TOTALS 1,575.00 .00 1,575.00 2.76 .00 1,509.15 65.85 96% 1,590.72EXPENSE TOTALS 1,575.00 .00 1,575.00 75.35 .00 75.35 1,499.65 5% 1,590.12

Fund 2X29 - Local Capture-154 E 15th St Mini Totals $0.00 $0.00 $0.00 ($72.59) $0.00 $1,433.80 ($1,433.80) $0.60Fund 2X31 - Local Capture-GDK/9th Prkng Deck

Fund 2X31 - Local Capture-GDK/9th Prkng Deck TotalsREVENUE TOTALS 107,413.00 .00 107,413.00 89.58 .00 90,538.94 16,874.06 84% 44,366.94EXPENSE TOTALS 122,829.00 .00 122,829.00 5,000.00 .00 123,359.38 (530.38) 100% 5,000.00

Fund 2X31 - Local Capture-GDK/9th Prkng Deck Totals ($15,416.00) $0.00 ($15,416.00) ($4,910.42) $0.00 ($32,820.44) $17,404.44 $39,366.94Fund 2X32 - Schl Capture-GDK/9th Prkng Deck

Fund 2X32 - Schl Capture-GDK/9th Prkng Deck TotalsREVENUE TOTALS 106,732.00 .00 106,732.00 252.96 .00 91,870.20 14,861.80 86% 46,829.00EXPENSE TOTALS 131,810.00 .00 131,810.00 .00 .00 .00 131,810.00 0% 5,739.05





Fund 2X32 - Schl Capture-GDK/9th Prkng Deck Totals ($25,078.00) $0.00 ($25,078.00) $252.96 $0.00 $91,870.20 ($116,948.20) $41,089.95Fund 2X33 - Local Capture-Washington Sch

Fund 2X33 - Local Capture-Washington Sch TotalsREVENUE TOTALS 61,525.00 .00 61,525.00 113.51 .00 62,475.63 (950.63) 102% 51,307.19EXPENSE TOTALS 61,525.00 .00 61,525.00 3,118.60 .00 3,118.60 58,406.40 5% 51,297.23

Fund 2X33 - Local Capture-Washington Sch Totals $0.00 $0.00 $0.00 ($3,005.09) $0.00 $59,357.03 ($59,357.03) $9.96Fund 2X34 - Schl Capture-Washington Sch

Fund 2X34 - Schl Capture-Washington Sch TotalsREVENUE TOTALS 22,797.00 .00 22,797.00 60.14 .00 26,109.39 (3,312.39) 115% 22,947.99EXPENSE TOTALS 22,798.00 .00 22,798.00 .00 .00 .00 22,798.00 0% 22,809.49

Fund 2X34 - Schl Capture-Washington Sch Totals ($1.00) $0.00 ($1.00) $60.14 $0.00 $26,109.39 ($26,110.39) $138.50Fund 2X35 - Local Capture-DeBoer Bakkerij

Fund 2X35 - Local Capture-DeBoer Bakkerij TotalsREVENUE TOTALS .00 .00 .00 8.65 .00 4,828.25 (4,828.25) +++ 530.17EXPENSE TOTALS 4,789.00 .00 4,789.00 240.98 .00 240.98 4,548.02 5% 530.17

Fund 2X35 - Local Capture-DeBoer Bakkerij Totals ($4,789.00) $0.00 ($4,789.00) ($232.33) $0.00 $4,587.27 ($9,376.27) $0.00Fund 2X36 - Schl Capture-DeBoer Bakkerij

Fund 2X36 - Schl Capture-DeBoer Bakkerij TotalsREVENUE TOTALS 5,085.00 .00 5,085.00 9.61 .00 5,253.01 (168.01) 103% 583.85EXPENSE TOTALS 5,085.00 .00 5,085.00 .00 .00 .00 5,085.00 0% 583.42

Fund 2X36 - Schl Capture-DeBoer Bakkerij Totals $0.00 $0.00 $0.00 $9.61 $0.00 $5,253.01 ($5,253.01) $0.43Fund 2X37 - Local Capture-Uptown

Fund 2X37 - Local Capture-Uptown TotalsREVENUE TOTALS 11,232.00 .00 11,232.00 .00 .00 4,155.36 7,076.64 37% .00EXPENSE TOTALS 11,232.00 .00 11,232.00 .00 .00 .00 11,232.00 0% .00

Fund 2X37 - Local Capture-Uptown Totals $0.00 $0.00 $0.00 $0.00 $0.00 $4,155.36 ($4,155.36) $0.00Fund 301 - General Obligation Debt

Fund 301 - General Obligation Debt TotalsREVENUE TOTALS 7,797,372.00 .00 7,797,372.00 2,137,504.21 .00 7,089,055.04 708,316.96 91% 9,220,609.75EXPENSE TOTALS 8,184,074.00 .00 8,184,074.00 .00 .00 3,100,270.63 5,083,803.37 38% 8,762,709.14

Fund 301 - General Obligation Debt Totals ($386,702.00) $0.00 ($386,702.00) $2,137,504.21 $0.00 $3,988,784.41 ($4,375,486.41) $457,900.61Fund 369 - Building Authority Debt Service

Fund 369 - Building Authority Debt Service TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 138,917.83





EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 153,000.00Fund 369 - Building Authority Debt Service Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($14,082.17)

Fund 382 - Spec Assessment Series 2006

Fund 382 - Spec Assessment Series 2006 TotalsREVENUE TOTALS 7,765.00 .00 7,765.00 1.24 .00 5.23 7,759.77 0% 8,194.30EXPENSE TOTALS 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0% 8,500.00

Fund 382 - Spec Assessment Series 2006 Totals ($235.00) $0.00 ($235.00) $1.24 $0.00 $5.23 ($240.23) ($305.70)Fund 4D01 - Drain Capital Projects

Fund 4D01 - Drain Capital Projects TotalsREVENUE TOTALS .00 295,468.00 295,468.00 .00 .00 .00 295,468.00 0% 292,457.09EXPENSE TOTALS .00 295,468.00 295,468.00 250,230.78 .00 257,117.99 38,350.01 87% 292,457.09

Fund 4D01 - Drain Capital Projects Totals $0.00 $0.00 $0.00 ($250,230.78) $0.00 ($257,117.99) $257,117.99 $0.00Fund 4M01 - Municipal Capital Improv.

Fund 4M01 - Municipal Capital Improv. TotalsREVENUE TOTALS 3,281,633.00 .00 3,281,633.00 480,632.43 .00 1,031,804.74 2,249,828.26 31% 13,020,869.51EXPENSE TOTALS 1,780,000.00 2,095,343.00 3,875,343.00 369,586.64 605,432.97 1,154,241.20 2,115,668.83 45% 14,735,578.27

Fund 4M01 - Municipal Capital Improv. Totals $1,501,633.00 ($2,095,343.00) ($593,710.00) $111,045.79 ($605,432.97) ($122,436.46) $134,159.43 ($1,714,708.76)Fund 4M50 - Neighborhood Projects

Fund 4M50 - Neighborhood Projects TotalsREVENUE TOTALS .00 9,486.00 9,486.00 .00 .00 1,466.67 8,019.33 15% 37,443.58EXPENSE TOTALS .00 9,486.00 9,486.00 .00 .00 4,000.00 5,486.00 42% 37,443.58

Fund 4M50 - Neighborhood Projects Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($2,533.33) $2,533.33 $0.00Fund 4R01 - Roadway Capital Projects

Fund 4R01 - Roadway Capital Projects TotalsREVENUE TOTALS .00 4,654,421.00 4,654,421.00 .00 .00 .00 4,654,421.00 0% 2,502,611.92EXPENSE TOTALS .00 4,654,421.00 4,654,421.00 121,837.05 .00 1,297,553.34 3,356,867.66 28% 2,502,611.92

Fund 4R01 - Roadway Capital Projects Totals $0.00 $0.00 $0.00 ($121,837.05) $0.00 ($1,297,553.34) $1,297,553.34 $0.00Fund 4R86 - Railroad Crossing Closings

Fund 4R86 - Railroad Crossing Closings TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00EXPENSE TOTALS .00 53,773.00 53,773.00 .00 .00 .00 53,773.00 0% .00

Fund 4R86 - Railroad Crossing Closings Totals $0.00 ($53,773.00) ($53,773.00) $0.00 $0.00 $0.00 ($53,773.00) $0.00Fund 4T01 - Traffic Signal Capital Projects

Fund 4T01 - Traffic Signal Capital Projects Totals





REVENUE TOTALS .00 25,000.00 25,000.00 .00 .00 .00 25,000.00 0% 425.62EXPENSE TOTALS .00 25,000.00 25,000.00 233.07 .00 267.37 24,732.63 1% 425.62

Fund 4T01 - Traffic Signal Capital Projects Totals $0.00 $0.00 $0.00 ($233.07) $0.00 ($267.37) $267.37 $0.00Fund 4W01 - Sidewalk Projects - Various

Fund 4W01 - Sidewalk Projects - Various TotalsREVENUE TOTALS .00 133,000.00 133,000.00 .00 .00 .00 133,000.00 0% .00EXPENSE TOTALS .00 133,000.00 133,000.00 1,131.89 .00 1,131.89 131,868.11 1% .00

Fund 4W01 - Sidewalk Projects - Various Totals $0.00 $0.00 $0.00 ($1,131.89) $0.00 ($1,131.89) $1,131.89 $0.00Fund 4W11 - Sidewalk Improvements Cap Proj

Fund 4W11 - Sidewalk Improvements Cap Proj TotalsREVENUE TOTALS 110,568.00 .00 110,568.00 7,655.11 .00 61,102.51 49,465.49 55% 124,220.51EXPENSE TOTALS 145,000.00 .00 145,000.00 25,596.73 7,973.30 120,985.88 16,040.82 89% 88,026.06

Fund 4W11 - Sidewalk Improvements Cap Proj Totals ($34,432.00) $0.00 ($34,432.00) ($17,941.62) ($7,973.30) ($59,883.37) $33,424.67 $36,194.45Fund 514 - Solid Waste

Fund 514 - Solid Waste TotalsREVENUE TOTALS 2,119,200.00 .00 2,119,200.00 188,216.31 .00 743,920.91 1,375,279.09 35% 1,972,318.76EXPENSE TOTALS 2,104,550.00 .00 2,104,550.00 322,761.20 75,088.74 704,600.81 1,324,860.45 37% 1,923,099.03

Fund 514 - Solid Waste Totals $14,650.00 $0.00 $14,650.00 ($134,544.89) ($75,088.74) $39,320.10 $50,418.64 $49,219.73Fund 545 - Windmill Island Gardens

Fund 545 - Windmill Island Gardens TotalsREVENUE TOTALS 999,000.00 100.00 999,100.00 18,195.16 .00 417,319.56 581,780.44 42% 2,306,169.13EXPENSE TOTALS 1,131,380.00 850.00 1,132,230.00 98,420.74 3,359.90 349,351.04 779,519.06 31% 1,052,142.62

Fund 545 - Windmill Island Gardens Totals ($132,380.00) ($750.00) ($133,130.00) ($80,225.58) ($3,359.90) $67,968.52 ($197,738.62) $1,254,026.51Fund 579 - Depot Operations

Fund 579 - Depot Operations TotalsREVENUE TOTALS 1.00 .00 1.00 .00 .00 1.00 .00 100% 1.00EXPENSE TOTALS 24,400.00 .00 24,400.00 .00 .00 .00 24,400.00 0% 24,009.10

Fund 579 - Depot Operations Totals ($24,399.00) $0.00 ($24,399.00) $0.00 $0.00 $1.00 ($24,400.00) ($24,008.10)Fund 581 - Airport Facilities & Management

Fund 581 - Airport Facilities & Management TotalsREVENUE TOTALS 149,748.00 .00 149,748.00 529.58 .00 117,528.15 32,219.85 78% 140,461.38EXPENSE TOTALS 593,257.00 .00 593,257.00 5,873.42 .00 121,068.15 472,188.85 20% 535,824.93

Fund 581 - Airport Facilities & Management Totals ($443,509.00) $0.00 ($443,509.00) ($5,343.84) $0.00 ($3,540.00) ($439,969.00) ($395,363.55)Fund 587 - Public Transit Facility & Mgmt





Fund 587 - Public Transit Facility & Mgmt TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00

Fund 587 - Public Transit Facility & Mgmt Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Fund 593 - Civic Center Place

Fund 593 - Civic Center Place TotalsREVENUE TOTALS 560,000.00 .00 560,000.00 .00 .00 .00 560,000.00 0% 778,742.16EXPENSE TOTALS 558,204.00 .00 558,204.00 59,994.22 .00 199,952.13 358,251.87 36% 778,742.16

Fund 593 - Civic Center Place Totals $1,796.00 $0.00 $1,796.00 ($59,994.22) $0.00 ($199,952.13) $201,748.13 $0.00Fund 595 - Police Employees Benefit

Fund 595 - Police Employees Benefit TotalsREVENUE TOTALS 3,410.00 .00 3,410.00 334.65 .00 986.94 2,423.06 29% 3,379.04EXPENSE TOTALS 3,250.00 .00 3,250.00 296.63 .00 734.22 2,515.78 23% 3,249.30

Fund 595 - Police Employees Benefit Totals $160.00 $0.00 $160.00 $38.02 $0.00 $252.72 ($92.72) $129.74Fund 596 - City Hall Employees Benefit

Fund 596 - City Hall Employees Benefit TotalsREVENUE TOTALS 4,600.00 .00 4,600.00 485.10 .00 1,528.42 3,071.58 33% 4,627.26EXPENSE TOTALS 6,500.00 .00 6,500.00 367.09 .00 1,296.05 5,203.95 20% 6,740.66

Fund 596 - City Hall Employees Benefit Totals ($1,900.00) $0.00 ($1,900.00) $118.01 $0.00 $232.37 ($2,132.37) ($2,113.40)Fund 597 - Transportation Employees Benefit

Fund 597 - Transportation Employees Benefit TotalsREVENUE TOTALS 1,470.00 .00 1,470.00 179.17 .00 540.06 929.94 37% 1,498.98EXPENSE TOTALS 1,850.00 .00 1,850.00 .00 .00 506.94 1,343.06 27% 1,720.09

Fund 597 - Transportation Employees Benefit Totals ($380.00) $0.00 ($380.00) $179.17 $0.00 $33.12 ($413.12) ($221.11)Fund 598 - Park/Cem Employees Benefit

Fund 598 - Park/Cem Employees Benefit TotalsREVENUE TOTALS .00 .00 .00 .93 .00 3.69 (3.69) +++ 103.87EXPENSE TOTALS 200.00 .00 200.00 .00 .00 .00 200.00 0% .00

Fund 598 - Park/Cem Employees Benefit Totals ($200.00) $0.00 ($200.00) $0.93 $0.00 $3.69 ($203.69) $103.87Fund 636 - Technology Services

Fund 636 - Technology Services TotalsREVENUE TOTALS 680,900.00 .00 680,900.00 3,700.67 .00 16,013.60 664,886.40 2% 824,840.01EXPENSE TOTALS 883,337.00 .00 883,337.00 85,414.74 .00 313,550.74 569,786.26 35% 763,409.43

Fund 636 - Technology Services Totals ($202,437.00) $0.00 ($202,437.00) ($81,714.07) $0.00 ($297,537.14) $95,100.14 $61,430.58Fund 642 - Fuel Dispensing





Fund 642 - Fuel Dispensing TotalsREVENUE TOTALS 779,100.00 .00 779,100.00 60,911.96 .00 227,955.94 551,144.06 29% 715,675.82EXPENSE TOTALS 788,035.00 .00 788,035.00 58,708.30 .00 220,512.99 567,522.01 28% 725,315.69

Fund 642 - Fuel Dispensing Totals ($8,935.00) $0.00 ($8,935.00) $2,203.66 $0.00 $7,442.95 ($16,377.95) ($9,639.87)Fund 653 - Postage Services

Fund 653 - Postage Services TotalsREVENUE TOTALS 23,270.00 .00 23,270.00 2,142.79 .00 7,649.74 15,620.26 33% 24,494.53EXPENSE TOTALS 22,700.00 .00 22,700.00 2,310.23 .00 7,568.15 15,131.85 33% 23,780.51

Fund 653 - Postage Services Totals $570.00 $0.00 $570.00 ($167.44) $0.00 $81.59 $488.41 $714.02Fund 655 - Telephony Services

Fund 655 - Telephony Services TotalsREVENUE TOTALS 131,375.00 .00 131,375.00 6,554.07 .00 22,764.32 108,610.68 17% 136,349.66EXPENSE TOTALS 151,250.00 .00 151,250.00 6,524.30 .00 22,668.42 128,581.58 15% 153,312.28

Fund 655 - Telephony Services Totals ($19,875.00) $0.00 ($19,875.00) $29.77 $0.00 $95.90 ($19,970.90) ($16,962.62)Fund 661 - Centralized Vehicle/Equipment

Fund 661 - Centralized Vehicle/Equipment TotalsREVENUE TOTALS 2,600,923.00 .00 2,600,923.00 130,425.57 .00 463,839.27 2,137,083.73 18% 2,582,901.80EXPENSE TOTALS 3,373,028.00 (193,988.00) 3,179,040.00 153,329.56 123,577.09 587,534.16 2,467,928.75 22% 1,956,711.97

Fund 661 - Centralized Vehicle/Equipment Totals ($772,105.00) $193,988.00 ($578,117.00) ($22,903.99) ($123,577.09) ($123,694.89) ($330,845.02) $626,189.83Fund 663 - Fire Vehicles & Equipment

Fund 663 - Fire Vehicles & Equipment TotalsREVENUE TOTALS 257,500.00 .00 257,500.00 2,465.74 .00 9,728.21 247,771.79 4% 1,226,984.26EXPENSE TOTALS 1,500,000.00 .00 1,500,000.00 .00 .00 .00 1,500,000.00 0% 100,421.53

Fund 663 - Fire Vehicles & Equipment Totals ($1,242,500.00) $0.00 ($1,242,500.00) $2,465.74 $0.00 $9,728.21 ($1,252,228.21) $1,126,562.73Fund 676 - Workers Comp Insurance

Fund 676 - Workers Comp Insurance TotalsREVENUE TOTALS 430,000.00 .00 430,000.00 41,540.35 .00 133,826.42 296,173.58 31% 406,874.59EXPENSE TOTALS 410,000.00 .00 410,000.00 34,113.70 .00 173,162.20 236,837.80 42% 385,360.68

Fund 676 - Workers Comp Insurance Totals $20,000.00 $0.00 $20,000.00 $7,426.65 $0.00 ($39,335.78) $59,335.78 $21,513.91Fund 677 - Income Protection Insurance

Fund 677 - Income Protection Insurance TotalsREVENUE TOTALS 129,500.00 .00 129,500.00 11,714.78 .00 52,649.86 76,850.14 41% 129,887.44EXPENSE TOTALS 108,700.00 .00 108,700.00 13,949.75 .00 39,498.92 69,201.08 36% 102,288.82

Fund 677 - Income Protection Insurance Totals $20,800.00 $0.00 $20,800.00 ($2,234.97) $0.00 $13,150.94 $7,649.06 $27,598.62




Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year TotalFund 678 - Health/Dental Insurance

Fund 678 - Health/Dental Insurance TotalsREVENUE TOTALS 6,489,900.00 .00 6,489,900.00 677,172.78 .00 2,093,312.78 4,396,587.22 32% 6,261,159.64EXPENSE TOTALS 6,468,091.00 .00 6,468,091.00 104,382.38 .00 780,037.18 5,688,053.82 12% 5,770,408.85

Fund 678 - Health/Dental Insurance Totals $21,809.00 $0.00 $21,809.00 $572,790.40 $0.00 $1,313,275.60 ($1,291,466.60) $490,750.79Fund 681 - Vehicle Insurance

Fund 681 - Vehicle Insurance TotalsREVENUE TOTALS 113,200.00 .00 113,200.00 393.39 .00 1,703.55 111,496.45 2% 121,409.84EXPENSE TOTALS 91,500.00 .00 91,500.00 .00 .00 92,416.03 (916.03) 101% 119,150.85

Fund 681 - Vehicle Insurance Totals $21,700.00 $0.00 $21,700.00 $393.39 $0.00 ($90,712.48) $112,412.48 $2,258.99Fund 682 - Property Insurance

Fund 682 - Property Insurance TotalsREVENUE TOTALS 32,800.00 .00 32,800.00 693.63 .00 2,970.77 29,829.23 9% 36,972.64EXPENSE TOTALS 36,500.00 .00 36,500.00 .00 .00 26,044.00 10,456.00 71% 30,294.95

Fund 682 - Property Insurance Totals ($3,700.00) $0.00 ($3,700.00) $693.63 $0.00 ($23,073.23) $19,373.23 $6,677.69Fund 683 - Liability Insurance

Fund 683 - Liability Insurance TotalsREVENUE TOTALS 125,300.00 .00 125,300.00 (38.54) .00 235.17 125,064.83 0% 124,829.72EXPENSE TOTALS 144,800.00 .00 144,800.00 68.00 .00 127,126.45 17,673.55 88% 135,012.84

Fund 683 - Liability Insurance Totals ($19,500.00) $0.00 ($19,500.00) ($106.54) $0.00 ($126,891.28) $107,391.28 ($10,183.12)Fund 750 - Imprest Payroll

Fund 750 - Imprest Payroll TotalsEXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00

Fund 750 - Imprest Payroll Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Fund 999 - General Fixed Asset Acct Group

Fund 999 - General Fixed Asset Acct Group TotalsREVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ (172,682.58)EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ (10,195,566.63)

Fund 999 - General Fixed Asset Acct Group Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,022,884.05

Grand TotalsREVENUE TOTALS 62,808,130.00 5,993,839.00 68,801,969.00 7,570,749.79 .00 32,467,983.07 36,333,985.93 47% 80,358,985.28EXPENSE TOTALS 63,594,314.00 8,849,002.00 72,443,316.00 4,490,255.94 892,715.16 18,817,421.88 52,733,178.96 27% 67,558,415.33

Grand Totals ($786,184.00) ($2,855,163.00) ($3,641,347.00) $3,080,493.85 ($892,715.16) $13,650,561.19 ($16,399,193.03) $12,800,569.95




Fund Category GOVERNMENTALFund Type GENERAL FUND

101 General Fund 3,704,961.10 .00 .00 3,704,961.10 .00 14,404,851.56 6,873,757.55 11,236,055.11

Fund Type GENERAL FUND Totals $3,704,961.10 $0.00 $0.00 $3,704,961.10 $0.00 $14,404,851.56 $6,873,757.55 $11,236,055.11

Fund Type PERMANENT FUNDS150 Cemetery Perpetual Care 1,725,548.36 .00 .00 1,725,548.36 101,562.14 21,256.17 4,900.00 1,843,466.67

Fund Type PERMANENT FUNDS Totals $1,725,548.36 $0.00 $0.00 $1,725,548.36 $101,562.14 $21,256.17 $4,900.00 $1,843,466.67

Fund Type SPECIAL REVENUE FUNDS202 MVH Major Street 800,618.09 .00 .00 800,618.09 797,535.31 766,929.61 620,875.75 1,744,207.26203 MVH Local Street 2,000.00 .00 .00 2,000.00 .00 391,670.62 409,898.91 (16,228.29)204 Allegan County Road Tax 309,157.59 .00 .00 309,157.59 (263,771.41) 329.05 .00 45,715.23211 Ottawa County Road Tax 1,360.39 .00 .00 1,360.39 45,387.62 372.12 .00 47,120.13214 Street Improvements Reserve 19,019.52 .00 .00 19,019.52 306,256.15 1,485,227.29 .00 1,810,502.96231 Downtown Parking System 253,363.05 .00 .00 253,363.05 7,898.41 269,224.32 62,066.31 468,419.47235 Downtown Snowmelt Operating 53,858.81 .00 .00 53,858.81 (3,294.35) 319,234.73 61,273.59 308,525.60238 Principal Shopping District 103,843.22 .00 .00 103,843.22 29,733.23 227,795.95 91,054.98 270,317.42244 CATV-Public Access Television 410,143.74 .00 .00 410,143.74 (174,001.44) 25,069.48 98,535.85 162,675.93257 Budget Stabilization 1,113,991.33 .00 .00 1,113,991.33 236,665.33 .00 1,686.52 1,348,970.14270 District Library Taxation 4.23 .00 .00 4.23 (2.79) .00 .00 1.44275 Criminal Justice Training 6,110.24 .00 .00 6,110.24 (1,183.81) 5,009.20 4,671.92 5,263.71278 Revolving Cash Assistance 338,994.70 .00 .00 338,994.70 92,956.89 3,450.89 .00 435,402.48279 Specified Donations 495,083.94 .00 .00 495,083.94 (13,629.06) 99,171.72 151,882.13 428,744.47284 Dangerous Structures Revolving 29,981.23 .00 .00 29,981.23 (12,407.16) .00 3,278.30 14,295.772GB4 CDBG Entitlement Year 33 .00 .00 .00 .00 .00 .00 10,000.00 (10,000.00)2GB5 CDBG Entitlement Year 34 .00 .00 .00 .00 .00 .00 21,000.00 (21,000.00)2GB6 CDBG Entitlement Year 35 .00 .00 .00 .00 .00 .00 64,685.51 (64,685.51)2GB7 CDBG Entitlement Year 36 .00 .00 .00 .00 .00 1,538.19 21,158.07 (19,619.88)2GBX CDBG Owner Share 45,608.13 .00 .00 45,608.13 9,768.50 42,687.57 53,676.13 44,388.072GC2 Anti-Drug Abuse Grant XXXII .00 .00 .00 .00 .00 63,407.00 71,711.18 (8,304.18)2GC3 Anti-Drug Abuse Grant XXXIII .00 .00 .00 .00 .00 .00 17,342.77 (17,342.77)2GCX HIDTA Grant .00 .00 .00 .00 .00 4,160.37 5,432.37 (1,272.00)2GIH 2017-DJ-BX-0372 JAG Grant .00 .00 .00 .00 .00 5,304.00 5,304.00 .002GIK 2018-DJ-BX-0345 JAG Grant .00 .00 .00 .00 .00 423.50 423.50 .002GIL 2019 Bulletproof Vest OJP Grant .00 .00 .00 .00 .00 .00 982.50 (982.50)2GMQ Homeland Sec Grt 2009-SS-T9-0060 .00 .00 .00 .00 .00 .00 2,917.59 (2,917.59)2GMT Double Up Food Bucks Program 5,976.42 .00 .00 5,976.42 1,833.60 539.80 10,796.00 (2,446.18)2GMV Prescription for Health Program 6,325.39 .00 .00 6,325.39 (3,292.68) 46.50 930.00 2,149.212GT4 Clean Energy Program Fund 28,383.56 .00 .00 28,383.56 789.97 211.27 .00 29,384.80

Fund Type SPECIAL REVENUE FUNDS Totals $4,023,823.58 $0.00 $0.00 $4,023,823.58 $1,057,242.31 $3,711,803.18 $1,791,583.88 $7,001,285.19

Page 1 of 3Run by Ziurinskas, Julie on 11/15/2019 12:11:16 PM

Fund Equity Changes ReportThrough 10/31/19

Summary Listing

Prior Year Fund EstimateFund Fund Description YTD Credits YTD Debits Current Balance Equity Adjustment YTD Revenues YTD Expenses Fund Balance

BeginningBalance

Fund Category GOVERNMENTALFund Type DEBT SERVICE FUNDS

301 General Obligation Debt 425,583.87 .00 .00 425,583.87 457,900.61 7,089,055.04 3,100,270.63 4,872,268.89369 Building Authority Debt Service 14,082.17 .00 .00 14,082.17 (14,082.17) .00 .00 .00382 Spec Assessment Series 2006 1,044.68 .00 .00 1,044.68 (305.70) 5.23 .00 744.21

Fund Type DEBT SERVICE FUNDS Totals $440,710.72 $0.00 $0.00 $440,710.72 $443,512.74 $7,089,060.27 $3,100,270.63 $4,873,013.10

Fund Type CAPITAL PROJECT FUNDS4D01 Drain Capital Projects .00 .00 .00 .00 .00 .00 257,117.99 (257,117.99)4M01 Municipal Capital Improv. 5,299,342.18 .00 .00 5,299,342.18 (1,714,708.76) 1,031,804.74 1,154,241.20 3,462,196.964M50 Neighborhood Projects .00 .00 .00 .00 .00 1,466.67 4,000.00 (2,533.33)4R01 Roadway Capital Projects .00 .00 .00 .00 .00 .00 1,297,553.34 (1,297,553.34)4R86 Railroad Crossing Closings 53,773.09 .00 .00 53,773.09 .00 .00 .00 53,773.094T01 Traffic Signal Capital Projects .00 .00 .00 .00 .00 .00 267.37 (267.37)4W01 Sidewalk Projects - Various .00 .00 .00 .00 .00 .00 1,131.89 (1,131.89)4W11 Sidewalk Improvements Cap Proj 7,098.17 .00 .00 7,098.17 36,194.45 61,102.51 120,985.88 (16,590.75)

Fund Type CAPITAL PROJECT FUNDS Totals $5,360,213.44 $0.00 $0.00 $5,360,213.44 ($1,678,514.31) $1,094,373.92 $2,835,297.67 $1,940,775.38

Fund Category GOVERNMENTAL Totals $15,255,257.20 $0.00 $0.00 $15,255,257.20 ($76,197.12) $26,321,345.10 $14,605,809.73 $26,894,595.45

Fund Category PROPRIETARYFund Type ENTERPRISE FUNDS

514 Solid Waste 1,121,941.46 .00 .00 1,121,941.46 49,219.73 743,920.91 704,600.81 1,210,481.29545 Windmill Island Gardens 2,505,331.75 .00 .00 2,505,331.75 1,254,026.51 417,319.56 349,351.04 3,827,326.78579 Depot Operations 724,080.76 .00 .00 724,080.76 (24,008.10) 1.00 .00 700,073.66581 Airport Facilities & Management 8,982,895.18 .00 .00 8,982,895.18 (395,363.55) 117,528.15 121,068.15 8,583,991.63587 Public Transit Facility & Mgmt 1,678.31 .00 .00 1,678.31 .00 .00 .00 1,678.31593 Civic Center Place .00 .00 .00 .00 .00 .00 199,952.13 (199,952.13)595 Police Employees Benefit 25.33 .00 .00 25.33 129.74 986.94 734.22 407.79596 City Hall Employees Benefit 6,255.87 .00 .00 6,255.87 (2,113.40) 1,528.42 1,296.05 4,374.84597 Transportation Employees Benefit 1,507.75 .00 .00 1,507.75 (221.11) 540.06 506.94 1,319.76598 Park/Cem Employees Benefit 458.58 .00 .00 458.58 103.87 3.69 .00 566.14

Fund Type ENTERPRISE FUNDS Totals $13,344,174.99 $0.00 $0.00 $13,344,174.99 $881,773.69 $1,281,828.73 $1,377,509.34 $14,130,268.07

Fund Type INTERNAL SERVICE FUNDS636 Technology Services 703,711.64 .00 .00 703,711.64 61,430.58 16,013.60 313,550.74 467,605.08642 Fuel Dispensing 290,914.24 1,211.40 1,211.40 290,914.24 (9,639.87) 227,955.94 220,512.99 288,717.32653 Postage Services 8,023.20 .00 .00 8,023.20 714.02 7,649.74 7,568.15 8,818.81655 Telephony Services 62,313.61 .00 .00 62,313.61 (16,962.62) 22,764.32 22,668.42 45,446.89661 Centralized Vehicle/Equipment 5,088,894.61 .00 .00 5,088,894.61 626,189.83 463,839.27 587,534.16 5,591,389.55663 Fire Vehicles & Equipment 1,492,693.86 .00 .00 1,492,693.86 1,126,562.73 9,728.21 .00 2,628,984.80676 Workers Comp Insurance 564,635.69 .00 .00 564,635.69 21,513.91 133,826.42 173,162.20 546,813.82677 Income Protection Insurance 112,198.84 .00 .00 112,198.84 27,598.62 52,649.86 39,498.92 152,948.40678 Health/Dental Insurance 2,552,025.61 .00 .00 2,552,025.61 490,750.79 2,093,312.78 780,037.18 4,356,052.00



Summary Listing


BeginningBalance

Fund Category PROPRIETARYFund Type INTERNAL SERVICE FUNDS

681 Vehicle Insurance 304,147.36 .00 .00 304,147.36 2,258.99 1,703.55 92,416.03 215,693.87682 Property Insurance 385,779.47 .00 .00 385,779.47 6,677.69 2,970.77 26,044.00 369,383.93683 Liability Insurance 198,212.81 .00 .00 198,212.81 (10,183.12) 235.17 127,126.45 61,138.41

Fund Type INTERNAL SERVICE FUNDS Totals $11,763,550.94 $1,211.40 $1,211.40 $11,763,550.94 $2,326,911.55 $3,032,649.63 $2,390,119.24 $14,732,992.88

Fund Category PROPRIETARY Totals $25,107,725.93 $1,211.40 $1,211.40 $25,107,725.93 $3,208,685.24 $4,314,478.36 $3,767,628.58 $28,863,260.95

Fund Category OTHERFund Type GENERAL CAPITAL ASSETS

999 General Fixed Asset Acct Group 132,610,999.66 .00 .00 132,610,999.66 10,022,884.05 .00 .00 142,633,883.71

Fund Type GENERAL CAPITAL ASSETS Totals $132,610,999.66 $0.00 $0.00 $132,610,999.66 $10,022,884.05 $0.00 $0.00 $142,633,883.71

Fund Category OTHER Totals $132,610,999.66 $0.00 $0.00 $132,610,999.66 $10,022,884.05 $0.00 $0.00 $142,633,883.71

Fund Category COMPONENT UNITSFund Type

237 Downtown Development Authority 186,520.87 .00 .00 186,520.87 46,556.76 211,076.89 38,083.79 406,070.732X01 Local Tax Capture-570 E 16th St 28.02 .00 .00 28.02 (28.02) .00 .00 .002X07 Local Tax Capture-635 E 48th St 5.18 .00 .00 5.18 3.27 17,009.34 .00 17,017.792X08 School Tax Capture-635 E 48th St .00 .00 .00 .00 .00 8,504.89 .00 8,504.892X09 Local Capture-573 Columbia Ave 47.81 .00 .00 47.81 (2.53) 199,625.33 .00 199,670.612X17 Local Capture-99 E 8th St-8th St 10.57 .00 .00 10.57 (10.57) .00 .00 .002X18 School Capture-99 E 8th St Plaza 1.56 .00 .00 1.56 (1.56) .00 .00 .002X21 Local Capture-146 River Scrapyd 3.04 .00 .00 3.04 .58 40,661.91 .00 40,665.532X22 School Capture-146 River Scrapyd .00 .00 .00 .00 .60 43,141.42 .00 43,142.022X23 Local Capture-7th St ParkingDeck 391,550.12 .00 .00 391,550.12 (201,810.77) 409,615.82 162,694.44 436,660.732X24 Schl Capture-7th St Parking Deck 435,118.03 .00 .00 435,118.03 (104,349.60) 425,946.11 88,859.17 667,855.372X25 Local Capture-561 Crescent Dr 100,456.35 .00 .00 100,456.35 (99,721.34) 127,094.38 18,521.01 109,308.382X26 School Capture-561 Crescent Dr 76,500.61 .00 .00 76,500.61 (76,045.42) 62,743.59 9,030.85 54,167.932X29 Local Capture-154 E 15th St Mini .00 .00 .00 .00 .60 1,509.15 75.35 1,434.402X31 Local Capture-GDK/9th Prkng Deck .00 .00 .00 .00 39,366.94 90,538.94 123,359.38 6,546.502X32 Schl Capture-GDK/9th Prkng Deck .00 .00 .00 .00 41,089.95 91,870.20 .00 132,960.152X33 Local Capture-Washington Sch .00 .00 .00 .00 9.96 62,475.63 3,118.60 59,366.992X34 Schl Capture-Washington Sch .00 .00 .00 .00 138.50 26,109.39 .00 26,247.892X35 Local Capture-DeBoer Bakkerij .00 .00 .00 .00 .00 4,828.25 240.98 4,587.272X36 Schl Capture-DeBoer Bakkerij .00 .00 .00 .00 .43 5,253.01 .00 5,253.442X37 Local Capture-Uptown .00 .00 .00 .00 .00 4,155.36 .00 4,155.36

Fund Type Totals $1,190,242.16 $0.00 $0.00 $1,190,242.16 ($354,802.22) $1,832,159.61 $443,983.57 $2,223,615.98

Fund Category COMPONENT UNITS Totals $1,190,242.16 $0.00 $0.00 $1,190,242.16 $0.00 $0.00 $0.00 $1,190,242.16Grand Totals $174,164,224.95 $1,211.40 $1,211.40 $174,164,224.95 $12,800,569.95 $32,467,983.07 $18,817,421.88 $200,615,356.09



Summary Listing


BeginningBalance

Budget Amended Current Month YTD YTD Budget - YTD % Used/

Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd

45,000.00 45,000.00 .00 .00 .00 45,000.00 0

$45,000.00 $45,000.00 $0.00 $0.00 $0.00 $45,000.00

16,172.00 16,172.00 .00 .00 .02 16,171.98 0

.00 .00 31,850.27 .00 31,850.27 (31,850.27) +++

34,123.00 34,123.00 .00 .00 4,689.07 29,433.93 14

(3,256.00) (3,256.00) 233.09 .00 492.03 (3,748.03) -15

(1,571.00) (1,571.00) .00 .00 479.68 (2,050.68) -31

57,500.00 57,500.00 62,003.50 .00 63,025.08 (5,525.08) 110

192,500.00 192,500.00 156,143.92 .00 156,581.84 35,918.16 81

$295,468.00 $295,468.00 $250,230.78 $0.00 $257,117.99 $38,350.01

411,457.00 471,457.00 549.45 127,264.12 7,420.74 336,772.14 29

.00 25,000.00 772.44 .00 890.66 24,109.34 4

12,008.00 62,008.00 7,498.16 10,928.00 19,891.66 31,188.34 50

22,180.00 32,180.00 .00 .00 788.70 31,391.30 2

19,230.00 69,230.00 1,550.00 .00 1,550.00 67,680.00 2

.00 275,000.00 22,916.67 .00 91,666.64 183,333.36 33

58,237.00 108,237.00 10,293.62 .00 24,166.62 84,070.38 22

12,281.00 27,281.00 21,725.00 .00 21,725.00 5,556.00 80

15,000.00 15,000.00 .00 .00 .00 15,000.00 0

2,511.00 2,511.00 109,411.19 .00 109,411.19 (106,900.19) 4357

855,054.00 1,045,054.00 134,172.62 348,071.71 383,160.92 313,821.37 70

75,000.00 240,000.00 5,520.40 .00 178,803.67 61,196.33 75

208,545.00 268,545.00 6,846.60 83,519.95 9,613.17 175,411.88 35

75,000.00 135,000.00 35,423.99 9,077.95 93,210.03 32,712.02 76

73,468.00 98,468.00 1,625.00 .00 4,625.00 93,843.00 5

Division 644 - Downtown Area 60,000.00

Division 645 - Public Safety - Police 60,000.00

Division 646 - Planing & Neighbrhd Improvements 25,000.00

Division 643 - Transportation Svcs Bldg 165,000.00

Division 620 - Parks & Recreation 190,000.00

Division 617 - Lakeview Playground .00

Division 613 - Cappon/Settlers Homes 15,000.00

Division 614 - Pilgrim Home Cemetery .00

Division 611 - Upgrades City Facilities 50,000.00

Division 607 - City Wide Tree Planting Program 50,000.00

Division 609 - Sustainability 275,000.00

Division 604 - Civic Center 25,000.00

Division 605 - Waterfront Redevelopment 50,000.00

Division 606 - Museum Bldg Projects 10,000.00

Department M01 - MCIF

Division 602 - City Hall Renovation 60,000.00

Fund 4D01 - Drain Capital Projects Totals $0.00

Fund 4M01 - Municipal Capital Improv.

Division 524 - 8th St Storm Sewer .00

Division 521 - Legion Park Storm Sewer .00

Division 522 - 32nd St Culvert Replacement .00

Division 523 - 22nd St Storm Sewer .00

Division 520 - Sterling Drive Storm Sewer .00

Division 511 - Watershed/Stormwater Regulation .00

Division 503 - City Wide Drainage Study/M.Plan .00

Fund 4D01 - Drain Capital ProjectsDepartment D01 - Drain Projects

Fund 4B01 - Bridge Projects Totals $0.00

Fund 4B01 - Bridge ProjectsDepartment B01 - Bridge Projects

Division 202 - Paw Paw Drive .00

Capital Projects Budget Performance ReportThrough 10/31/19

Adopted

Organization Budget



45,000.00 90,000.00 .00 20,058.94 .00 69,941.06 22

115,546.00 215,546.00 .00 .00 5,773.00 209,773.00 3

.00 500,000.00 11,281.50 5,100.00 189,206.50 305,693.50 39

9,486.00 109,486.00 .00 .00 .00 109,486.00 0

$2,010,003.00 $3,790,003.00 $369,586.64 $604,020.67 $1,141,903.50 $2,044,078.83 46%

85,340.00 85,340.00 .00 1,412.30 12,337.70 71,590.00 16

$85,340.00 $85,340.00 $0.00 $1,412.30 $12,337.70 $71,590.00 16%

$2,095,343.00 $3,875,343.00 $369,586.64 $605,432.97 $1,154,241.20 $2,115,668.83

9,486.00 9,486.00 .00 .00 4,000.00 5,486.00 42

$9,486.00 $9,486.00 $0.00 $0.00 $4,000.00 $5,486.00

65,238.00 65,238.00 .00 .00 .00 65,238.00 0

86,355.00 86,355.00 .00 .00 11.10 86,343.90 0

.00 .00 .00 .00 754.80 (754.80) +++

.00 .00 492.56 .00 1,775.32 (1,775.32) +++

.00 .00 .00 .00 155.76 (155.76) +++

62,266.00 62,266.00 .00 .00 .00 62,266.00 0

15,000.00 15,000.00 .00 .00 .00 15,000.00 0

297,473.00 297,473.00 203.64 .00 10,904.01 286,568.99 4

99,469.00 99,469.00 116.54 .00 3,283.24 96,185.76 3

797,843.00 797,843.00 3,586.92 .00 12,646.12 785,196.88 2

1,762,029.00 1,762,029.00 15,256.57 .00 393,344.28 1,368,684.72 22

1,172,214.00 1,172,214.00 85,424.08 .00 753,779.26 418,434.74 64

50,448.00 50,448.00 15,746.81 .00 30,013.73 20,434.27 59

52,586.00 52,586.00 .00 .00 51,897.67 688.33 99

136,000.00 136,000.00 466.18 .00 836.42 135,163.58 1

45,000.00 45,000.00 427.20 .00 38,000.78 6,999.22 84

12,500.00 12,500.00 116.55 .00 150.85 12,349.15 1

$4,654,421.00 $4,654,421.00 $121,837.05 $0.00 $1,297,553.34 $3,356,867.66Fund 4R01 - Roadway Capital Projects Totals $0.00

Division 453 - Mid-Block Crosswalks .00

Division 450 - 8th St Retaining Wall Replacemnt .00

Division 451 - 20th/21st St Reconstruction .00

Division 452 - 32nd St Retaining Wall .00

Division 447 - Waverly Road, 16th - 48th St .00

Division 448 - 2019 Resurfacing (FY20) .00

Division 449 - 16th St; Lane Ave - Kollen Park .00

Division 444 - 40th St RxR Crossing Improvemnts .00

Division 445 - Waverly Rd RxR Crossing Improve .00

Division 446 - 19th St, Cleveland to Central Av .00

Division 443 - 2018 Resurfacing (FY19) .00

Division 438 - Hope Ave Reconstruction .00

Division 439 - 6th St, Pine to Columbia .00

Division 437 - Lincoln Ave; 32nd St to US-31 .00

Division 432 - M-40/Interchange Drive .00

Division 420 - Traffic Studies Project .00

Division 414 - Lincoln Ave, 16th-24th .00

Department R01 - Roadway/Street Projects

Fund 4M50 - Neighborhood Projects Totals $0.00

Fund 4R01 - Roadway Capital Projects

Division ADM - MAX .00

Fund 4M50 - Neighborhood ProjectsDepartment M50 - Neighborhood Projects

Department M02 - MCIF - Legacy Totals $0.00

Fund 4M01 - Municipal Capital Improv. Totals $1,780,000.00

Division 620 - Parks & Recreation .00

Division 965 - Transfers to Other Funds 100,000.00

Department M01 - MCIF Totals $1,780,000.00

Department M02 - MCIF - Legacy

Division 652 - Parking Deck - 7th St #4 500,000.00

Division 648 - Wayfinding Signage 45,000.00

Division 649 - Public Safety - Fire 100,000.00



9,528.00 9,528.00 .00 .00 .00 9,528.00 0

8,898.00 8,898.00 .00 .00 .00 8,898.00 0

35,347.00 35,347.00 .00 .00 .00 35,347.00 0

$53,773.00 $53,773.00 $0.00 $0.00 $0.00 $53,773.00

13,651.00 13,651.00 .00 .00 .00 13,651.00 0

$13,651.00 $13,651.00 $0.00 $0.00 $0.00 $13,651.00

25,000.00 25,000.00 233.07 .00 267.37 24,732.63 1

$25,000.00 $25,000.00 $233.07 $0.00 $267.37 $24,732.63

133,000.00 133,000.00 1,131.89 .00 1,131.89 131,868.11 1

$133,000.00 $133,000.00 $1,131.89 $0.00 $1,131.89 $131,868.11

.00 35,000.00 1,887.70 .00 18,420.87 16,579.13 53

.00 15,000.00 .00 7,973.30 19,056.39 (12,029.69) 180

.00 95,000.00 23,709.03 .00 83,508.62 11,491.38 88

$0.00 $145,000.00 $25,596.73 $7,973.30 $120,985.88 $16,040.82

Grand Totals $7,325,142.00 $9,250,142.00 $768,616.16 $613,406.27 $2,835,297.67 $5,801,438.06

Fund 4W11 - Sidewalk Improvements Cap Proj Totals $145,000.00

$1,925,000.00

Division REP - Sidewalk Repair 95,000.00

Department SID - Sidewalk Capital Projects

Division ASP - Asphalt Walkways/Paths 35,000.00

Division BRK - Brick Sidewalk Mtce/Repair 15,000.00

Fund 4W01 - Sidewalk Projects - Various Totals $0.00

Fund 4W11 - Sidewalk Improvements Cap Proj

Division 905 - 30th St Sidewalk Improvement .00

Fund 4T01 - Traffic Signal Capital Projects Totals $0.00

Fund 4W01 - Sidewalk Projects - VariousDepartment W01 - Sidewalk Projects

Division 808 - 12th St & River Traffic Signal .00

Fund 4T01 - Traffic Signal Capital ProjectsDepartment T01 - Traffic Signal Projects

Fund 4R93 - Washington Av,M.Urban-32nd Turnb Totals $0.00

Division 405 - Washington Av,M.Urban-32nd Turnb .00

Fund 4R86 - Railroad Crossing Closings Totals $0.00

Fund 4R93 - Washington Av,M.Urban-32nd TurnbDepartment R01 - Roadway/Street Projects

Division 404 - Railroad Crossing Closings 17th .00

Department R01 - Roadway/Street Projects



Fund 4R86 - Railroad Crossing Closings


Action Request

Requesting Department: Submitted By: Meeting Date: Public Safety Fire Services Tim Vagle Agenda Item: Agenda Item #: Purchasing – Award Turnout Gear Bids 12E 4.2* Meeting Type: City Council - Regular Attachments: Bid Forms Suggested Caption / Motion / Recommendation: It is recommended that Council award the bid to purchase ten (10) sets of firefighter protective clothing (FFPC), manufactured by Globe-MSA from Apollo Fire Equipment at a total cost of $33,000. Summary of Request: Council approval to purchase ten (10) sets of “Globe Athletix” Firefighter Protective Clothing (FFPC or turnout gear), from Apollo Fire Equipment for a total cost of $33,000 is requested. Bids were solicited and opened December 2 with two bidders. Apollo at $33,000 and First Due Fire Supply at a cost of $38,582.52. Apollo has provided this equipment in the past with no issues. This request is a continuation of the FFPC replacement program, which has been ongoing since FY 2014. This will assist the department in maintaining the goal of providing primary FFPC to each firefighter that is no older than 6 years of age. The FFPC that is being replaced through this process is downgraded to reserve or secondary status and maintained for a period of 10 year prior to disposal. Firefighters utilize their secondary FFPC when primary gear needs to be cleaned or repaired. Proper cleaning promotes durability, cancer prevention and extends the life of the FFPC. The Globe Athletix FFPC was selected due to its fit and cut which allows for less bulk and more flexibility. It has a lower overall weight and added features such as barriers and wrist and angle cuffs that reduce exposure to toxic particulate material produced by fires. This particulate is known to be a contributing factor to cancers in firefighters. Financial Information: Total Cost: $33,000 General Cost: $33,000 Included in Budget:☒ Yes ☐ No ☐ N/A If not included in budget, recommended funding source: Exceeds budgeted amount, but other line items will be reduced to cover this cost and included in Mid-Year Budget Amendments. Action is related to the Strategic Plan and Business Plan: Goal: 4: To provide quality services to all stakeholders. Objective: 4.1: Public Safety - provide for the safety of all through partnerships with the community, prevention and education efforts, and service. Department Action Plan: This section will be deleted from the Action Request Form. City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation Board / Commission / Committee Approval Date:

QHoll nd7

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$ 3§DO, LA 7- 3% DD,

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rull

aMICHIGAN

B l D F O R MCITY OF HOLLAND

Purchasing Office

-\Date of Bid

Purchasing CoordinatorPurchasing Office270 S. River AvenueHolland, MI 49423

We, the undersigned, being familiar with speci?cations and conditions for bidding, propose to, inaccordance with said speci?cations, and submit a bid therefore as follows:

Ten (10) sets of Turnout Gear

Alternate bid for 5 year pricing $ 19*(cost per set over 5 years as wecontinue to purchase)

This bid is net, F.O.B. - Holland, Michigan and includes any and all costs associated withfurnishing and delivery.

This bid is ?rm for a period of thirty (30) days from the date of the bid opening and willnot bewithdrawn, modi?ed or altered after the bid opening.

Signature of Bidder

Company Represented \'

Company MailingAddress \ 1:5 °o‘-\ \.°s\x; om»:

?\ w\ *\ 0 B

Company Phone Number “ODD- Elia "' 7W95%

E-Mail 0

Finance Office 270 South River Ave-19423

Q/Q

FIREEOUIPMENTCOMPANY&FIREAPPARATUSREPAIR,IN

12584 Lakeshore Drive Romeo, Mlchigan 48065

MAT RI N E

Fllal?l?f?lil?-DMYJ GIWILK 1'

R5 YEARESTI ED P CEI CR ASES C A T

2019 PRICESFIRMUNTIL6-30-20MAXIUM PRICEESCALATIONOF 5% PERYEARFORTHEFOLLOWING5 YEARTERM

IFAPOLLO’5 COSTISUNDER5% - THATPERCE GEW LLBEUSED

NOTE:CHARTBELOWSHOWSMAXIUMPRICEINCREASESIFALLYEARSHADA 5% INCREASE

7-1-2020 = $3455.001-1 2021 = $3638.001-1 2022 = $3820.001-1 2023 = $4011.001-1 2014 = $4211.00

RONN GRIFFS

APOLLOFIREEQUIPMENTPH [email protected]

EHolland7

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Pa/c¢A.aa

MICHIGAN

25

/’o‘7p.soa~1. m;7:

B l D F O R MCITY OF HOLLAND

Purchasing Of?ce

Z2 — O 2 ' 20 I ‘IDate of Bid

Purchasing CoordinatorPurchasing Of?ce270 S. River AvenueHolland, MI 49423

We, the undersigned, being familiar with speci?cations and conditions for bidding, propose to, inaccordance with said speci?cations, and submit a bid therefore as follows:

Ten (10) sets of Turnout Gear

Alternate bid for 5 year pricing $(cost per set over 5 years as we a9~/’7'eceI/2/2920s'uAJ‘ev.7‘"

l"0A

continue to purchase) 57:. Pse A-mum Iu4?leF‘5<5-

This bid is net, F.O.B. - Holland, Michigan and includes any and all costs associated withfurnishing and delivery.

This bid is ?rm for a period of thirty (30) days from the date of the bid opening and willnot bewithdrawn, modi?ed or altered after the bid opening.

Signature of Bidder

Company Represented

Company Mailing Address

Company Phone Number

RM‘V, 7={..:I .~

)1!

207 E KIPP RD, SUITE AMASON MI 48854

BILLTO

CITY HALL -HOLLANDATTN: FIRE DEPARTMENT279 KOLLEN PARK DRIVEHOLLAND, MI 49423

Item

A42N2-G-HOLL.

SIGNATURE:

Description

GLOBE GLD 32 MENS- ATXJ/KOMBATSTRH/CALDURA NANO/CROSSTECH BLK***** With the following features *****

L/Y 3" 3CFT NYC/29&32L/Y 3" SCOTCHLITE LETTERS SEWNB

HOLLANDGLD LETTER PATCH SNPNLC HANG 5X20BLANK*VISLON ZIPPER IN VELCRO OUT

GLD *EXPPKT 2X8X8 W/FLC HANDWARMER‘KEV POUCH HANDWARMER 2X8X8

BLK ‘BLK ARASHIELD POCKET PULL TABGLD SURVIVOR STRAP RCGLD RADIO POCKET 2X3.5X7 LCL/Y 3" 3CFT OVER RADIO POCKETGLD RADIO FLAP NOTCH TAB 3 LC L SIDGLD MICROPHONE STRAP 1X3 LC

ROW

Date

12/1/2019

Ship To

CITY HALL-HOLLANDATTN: FIRE DEPARTMENT279 KOLLEN PARK DRIVEHOLLAND, MI 49423

DATE

Rate

1 2,031.83

OW

U.S. FLAG EMBROIDERY RIGHT SLEEVE RSLV*SLVWL W/GRYNMX WRISTER ATX*GRY NOMEX WRISTER LINERTHUMB HOLE LOOP LINER

BLK ‘CUFF REINFORCEMENT DRAGONHIDECOAT GLOBEGUARDGMB*CLR LOOP‘HEM SNAP TABS ATX (2) SHELL‘HEM SNAP TABS ATX (2) LINER*TH SQUAREPOCKET*NECK SNAPS COLLAR

Phone # Fax #

517-969-3065 517-969-3066

Page 1

Subtotal

Sales Tax (0.0%)

Total

AL IDQuote #

10963

Rep

chuck

Total

2,031.83

FORALLREFURNEDITEMSCUSTOMERISSUBJECTTO A 20% RE-STOCKINGFEE

SIGNATURE REQUIREDFOR ORDER TO BE PLACED

nlo

MR

F

E)

FORALLRETURNEDITEMSCUSTOMERISTO A 20% RE-STOCKINGFEE

OALDDate Quote #

207 E KIPP RD, SUITE A 12/1/2019 10963

MASON MI 48854

BILLTO Ship To

CITY HALL -HOLLAND CITY HALL-HOLLANDAT’IN: FIRE DEPARTMENT ATTN: FIRE DEPARTMENT279 KOLLEN PARK DRIVE 279 KOLLEN PARK DRIVEHOLLAND, MI 49423 HOLLAND, MI 49423

SIGNATURE REQUIREDFOR ORDER TO BE PLACED Rep

SIGNATURE: DATE chuck

Item Description Qty Rate Total

‘NECK SNAPS LINER*DRD

GLD ID SELF VELCRO 1x4 #LC HIEMBROIDERY FLAT CHARGE #‘TH SHOULDER 2LYR N2 ATXSTORED ENERGY BAND LOWER NONE/UPR

NONE

Subtotal

Sales Tax (0.0%)

Phone # Fax #Total

517-969-3065 517-969-3066Page 2

RM

ATXP/KOMB

RM BID% FO ALDate Quote #

207 E KIPP RD, SUITE A 12/1/2019 10963

MASON MI 48854

BILLTo Ship To

CITY HALL -HOLLAND CITY HALL-HOLLANDATTN: FIRE DEPARTMENT AT'I'N: FIRE DEPARTMENT279 KOLLEN PARK DRIVE 279 KOLLEN PARK DRIVEHOLLAND, MI 49423 HOLLAND, MI 49423

SIGNATURE REQUIREDFOR ORDER TO BE PLACED Rep

SIGNATURE: DATE chuck

Item Description Qty Rate Total

ADDITIONAL QUANTITIESPURCHASED AFTER1/1/2020 SUBJECT TO A 5% PER ANNUMINCREASEDURING THE TERM OF THE SYR.CONTRACT.

Subtotal 33,8633

Sales Tax (0.0%) $000

Phone # Fax #Total $3,863.25

517-969-3065 517-969-3066

Page 4

FORALLRETURNEDITEMSCUSTOMERIS

STRETCH HAS NEVER MATTERED MORE.

GLOBE ATHLETIX

GLOBE. ATHLETIC GEAR FOR FIREFIGHTERS.tm

4/19

PANTS FEATURES• LOWER RISE, LESS BULKY DESIGN fits closer to your body, and

deeper fly opening permits quicker and easier donning and doffing.

• ADJUSTABLE BELT CLOSURE makes the pants fit like jeans or can be replaced by your choice of Class 2 Seat Harnesses or Personal Escape Belt, initially or down the road.

• BANDED INSEAM DESIGN allows stretch in all directions and reduces binding in the crotch.

• STRETCH PANELS in the thermal liner work with the stretch outer shell to provide maximum range of motion and minimum restriction.

• ELASTICIZED SIDES provide flexible, more athletic fit at the waist.

• ARTICULATED KNEES with cathedral knee patches and SILIZONE® knee pads are built for unrestricted and protected crawling.

• ANGLED SIDE POCKETS WITH GRIP TABS for easier access to all your stuff in the minimum amount of time.

• PADDED H-BACK RIPCORD SUSPENDERS attach to horizontal loops, so there is no metal hardware to dig in or pull out.

• LINER ACCESS OPENING allows for easy access between the layers.

• REVERSE BOOT CUT is shorter in the back, to avoid premature cuff wear.

HARNESS OPTIONS • Choice of SERIES 1 INTERNAL HARNESS with floating leg loops and

low-profile waist buckle, SERIES 2 INTERNAL HARNESS with floating leg loops, hook and dee closure, and choice of auto-lock carabiner, or SERIES 3 INTERNAL HARNESS with floating leg loops and a hook and dee style closure.

• PATENTED FLOATING LEG LOOP SYSTEM of harnesses is hardware free and made from KEVLAR®. Leg loops stay down out of your business except when you load the harness, pulling them up into the correct seat position to equalize the load.

• PERSONAL ESCAPE BELT replaces standard belt closure.

• ESP POCKET stores rope, hook, and descender with easy access for deployment.

Because ATHLETIX™ is loaded with standard features and due to the nature of the stretch fabric, additional options have been specially designed to work with ATHLETIX™.

MSAfire.com/Globe

NOTHING COMPARES TO ATHLETIX™

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unprecedented range of motion and more flexibility, while providing premium thermal break open protection.

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• New 3M™ SCOTCHLITE™ COMFORT TRIM reflective material is segmented and heat sealed to be lighter, more flexible, and breathable without sacrificing visibility.

• GORE® CROSSTECH® BLACK moisture barrier provides the highest breathability in the widest range of environmental conditions, to reduce heat stress.

JACKET FEATURES• MORE STREAMLINED DESIGN with vertical seaming reduces

oversize in front chest, bulk under SCBA, and stiffness in front closure.

• STRETCH PANELS in the thermal liner work with the stretch outer shell to provide maximum range of motion and minimum restriction.

• LESS BULKY, SOFTER, AND MORE ADJUSTABLE COLLAR interfaces better with hood and helmet and reduces head restriction.

• YOCCO™ DRAG RESCUE DEVICE is easy to deploy when you need it, out of the way when you don’t.

• DRD OPENING IN THE COLLAR takes bulk out of the upper back and allows better access above the SCBA.

• ELASTICIZED SIDE PANELS provide flexible, more athletic fit at the waist.

• OVERLAPPING FRONT CLOSURE WITH OPTIONAL ZIPPERGRIPPER™ and simplified collar and throat tab reduce bulk and permit quicker and easier donning and doffing.

• ARTICULATED ELBOWS for body-contoured fit with minimum restriction.

• CARGO POCKETS WITH GRIP TABS for quicker and easier access to all your stuff in the minimum amount of time.

• TELESCOPING SLEEVE BAND WITH DOUBLE WRISTERS keeps water out and adds thermal protection.

• LINER ACCESS OPENING allows for easy access between the layers.

Certified to NFPA 1971 (Structural Fire Fighting)MADE IN THE USA

Action Request

Requesting Department: Submitted By: Meeting Date: Parks and Cemetery Andy Kenyon Agenda Item: Agenda Item #: Purchasing – Award T-Shirt Bids 12E 4.3*

Meeting Type: City Council - Regular

Attachments: Bid Forms

Suggested Caption / Motion / Recommendation: It is recommended that City Council approve the bid to Ad-America Marketing Group for the purchase of t-shirts for recreational programming for the 2020-2022 at unit prices specified on the bid form. Summary of Request: Council approval to award the bid to provide T-Shirts for City Recreational programs from 2020-2022 is requested. The City of Holland provides T-shirts as part of the registration fees for various sport leagues and tournaments. In 2018, approximately 2,500 T-shirts were ordered for these programs. Unit pricing bids for A4 Performance 4.0 oz 100% polyester T-shirts for the three-year period from 1/1/2020–12/31/2022 were solicited and opened on November 13, 2019, with bids as follows: Bidder 1 C S-XL XXL 2 C YS-XL XXL Setup Fees Ad-Wear $3.33 $5.33 $3.33 $5.33 None Kalci Soccer $4.00 $4.50 $4.15 $5.65 None Ad-America $4.91 $6.16 $5.25 $6.41 $25/$356 Sonscreens $5.70 $7.70 $6.15 $8.15 $.55/digit Express Press $5.72 $7.72 $6.24 $8.24 None Good Ink $6.50 $8.80 $6.90 $8.90 None Lauren Potter $7.20 $8.05 $7.55 $8.25 None The two lowest price bidders had shipping dates of up to 25 days plus additional shipping fees. The City has had poor experiences with out of state T-shirt bidders in the past and staff is concerned with the reliability/getting orders shipped promptly as rosters and registrations are often not known as far out as these deadlines require. Local company bidder Ad-America came in the third lowest bidder, and staff is very pleased with their service and reliability. Recreation Department staff requests that Council award the bid to Ad-America. Financial Information: Total Cost: NA General Cost: NA Included in Budget:☒ Yes ☐ No ☐ N/A If not included in budget, recommended funding source: This pricing will be used as shirts are ordered for programming. Action is related to the Strategic Plan and Business Plan: Goal: 4: To Provide Quality Services to All Stakeholders. Objective: 4.3: Parks and Recreation - provide a beautiful community with ample leisure and recreation options. Department Action Plan: This section will be deleted from the Action Request form. City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation

Board / Commission / Committee Approval Date:

olland

C

$ "—° or lo 0 l C0

50° U1 colok

—?e2a%RICETI

HMICHIGAN

BID FORM

City of HollandRecreation Division270 S. River Ave.Holland, MI 49423

We, the undersigned, being familiar with specifications and conditions for bidding, propose tofurnish and deliver t-shirts, in accordance with said specifications, and submit a bid therefore asfollows:

1. One Color Screen Print Shirt Cost:

Youth Small-Adult XL

Adult XXL

2. Two Color Screen Print Shirt Cost:

Youth Small-Adult XL $

Adult XXL $

5. Set Up Fee

6. Other Costs

This bid is net, F.O.B. - and includes any and all costs associated with furnishing and deliveringthe t-shirts as specified.This bid is firm for a period of thirty (30) days from the date of the bid opening and will not bewithdrawn, modified or altered after the bid opening

Signature of Bidder

Company Represented

Company Mailing Address

Company Telephone Number

Company E-Mail

IIIHIIME(III2215 29TH ST. SE, SUITEB-7

GRANDRAPIDS, MI 49508616-247-3798

(DR

jnle-QID FLEMING-AD MA /U6—6160010

3&6 23+“5+. 51.: sIeB47Grand Ro~Pv‘0(S,Ml 49508’@149).247-37€'7adam aol co m

Action Request

Requesting Department: Submitted By: Meeting Date: Public Safety Police Services Tim Vagle Agenda Item: Agenda Item #: Purchasing – Declare Vehicle Surplus 12E 4.4* Meeting Type: City Council - Regular Attachments: None Suggested Caption / Motion / Recommendation: It is recommended that a 2014 Chevrolet Caprice #26 be declared as surplus; and that staff be authorized to dispose of all items in a manner that is most advantageous to the City. Summary of Request: Council approval to declare a police vehicle as surplus is requested. A City of Holland police vehicle was involved in an accident last month with damages that exceed the value of the car. The cost to repair the 2014 Chevy Caprice with 102,000 miles is estimated at $8,390 and the vehicle has an approximate value of $8,000 if in operating condition. Declaration as a surplus of the following vehicle is requested: 2014 Chevrolet Caprice #26 Police Car, Vin# 6G3NS5U22EL938342 Since the City of Holland self-insures for collision (purchase liability only), no claims can be filed with the City's auto insurance carrier to replace the vehicle. This vehicle had been scheduled for replacement in this budget year which is already on order after recent Council approval of bids so it is not necessary to order/purchase a replacement. If declared surplus, staff will likely auction the vehicle as is, probably on govdeals.com. Financial Information: Total Cost: 0 General Cost: 0 Included in Budget:☐ Yes ☐ No ☒ N/A If not included in budget, recommended funding source: NA Action is related to the Strategic Plan and Business Plan: Goal: 4: To provide quality services to all stakeholders. Objective: 4.4: Transportation Services - provide a well maintained and effective infrastructure Department Action Plan: This section will be deleted from the Action Request form. City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation Board / Commission / Committee Approval Date:

Action Request

Requesting Department: Submitted By: Meeting Date: Public Safety Police Services Tim Vagle Agenda Item: Agenda Item #: Finance – West Michigan Enforcement Team (WEMET) – BYRNE Justice Assistance Grant (BYRNE JAG) Approval

12E 4.5*

Meeting Type:

City Council - Regular

Attachments:

Letter from Ottawa County; Subcontract Agreement

Suggested Caption / Motion / Recommendation: It is recommended that City Council approve the Holland allocation of the Byrne Justice Assistance Grant in the amount of $45,000 to support the cost of the three (3) City public safety officers assigned to WEMET; that the City Manager, Director of Public Safety and Finance Director be authorized to sign the Subcontract Agreement with Ottawa County, subject to approval as to form by the City Attorney; and that the local budget for the grant be considered as part of Fiscal Year 2019-20. Summary of Request: Council approval of a subcontract agreement with Ottawa County and participation in the BYRNE Justice Assistance Grant in the amount $45,000 for the time period October 1, 2019 – September 30, 2020 is requested. The Michigan State Police has been designated as the lead agency for this grant, which runs from October 1, 2019 through September 30, 2020. The City of Holland is a subcontractor with the West Michigan Enforcement Team (WEMET) and Ottawa County. The dollar amount designated for the Holland Public Safety Services Department is $45,000 to assist with the funding for three (3) officer positions for drug and gang enforcement efforts through WEMET. (See attachments for further detail). This is $3,000 more than the amount of $42,000 allocated to Holland last year. Financial Information: Total Cost: $268,664 General Cost: $223,664 Included in Budget:☒ Yes ☐ No ☐ N/A If not included in budget, recommended funding source: Action is related to the Strategic Plan and Business Plan: Goal: 2: To enhance connections with stakeholders. 4: To provide quality services to all stakeholders. Objective: 2.1: Maintain and enhance regional partnerships with other local governments and schools. 4.1: Public Safety - provide for the safety of all through partnerships with the community, prevention and education efforts, and service. Department Action Plan: This section will be deleted from the Action Request form. City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation Board / Commission / Committee Approval Date:

GRANTS-207 MICHIGAN STATE POLICE Grants and Community Services Division Page 1 of 14

BYRNE JUSTICE ASSISTANCE (BYRNE JAG) GRANT or

RESIDENTIAL SUBSTANCE ABUSE TREATMENT (RSAT) GRANT

Subcontract Agreement between

CONTRACTOR: West Michigan Enforcement Team

Federal Identification (I.D.) Number: 32‐0062268

and

SUBCONTRACTOR: Holland Police Department

Federal I.D. Number: 38‐6004622

Project Title: West Michigan Enforcement Team

Michigan State Police (MSP) Contract Number: 202070834

MSP Project Number: JAG‐70834‐W.E.M.E.T.‐2020

Catalog of Federal Domestic Assistance (CFDA) Number: 16.738

CFDA Title: Formula Edward Byrne JAG

Federal Agency Name: United States Department of Justice (DOJ), Bureau of Justice Assistance (BJA)

Federal Grant Award Number: 2019‐MU‐BX‐0661

Federal Program Title: Byrne JAG State FY 2020

I. Period of Agreement: This Agreement shall commence on October 1, 2019 and terminate on September 30, 2020. This Agreement is in full force and effect for the period specified in this section and must be signed prior to the initiation of any associated subcontract activity unless an exception is explicitly granted by the Michigan State Police (MSP). All projects must be initiated within 30 days of the start date of this Agreement.

II. Agreement Amount and Budget:

The agreed upon Project Budget for this Agreement is described in this section. Any changes to the Project Budget, by either the Contractor or Subcontractor, must be in writing and signed by both parties. Budget deviation allowances are not permitted.

GRANT FUNDS MATCHING

FUNDS TOTAL

Salary and Wages & Fringe Benefits $ 45,000.00 $ $ 45,000.00

Travel Expenses $ $ $

Supplies and Expenses $ $ $

Equipment Expenses $ $ $

Other Expenses $ $ $

TOTAL AGREEMENT AMOUNT $ $ $ 45,000.00

AUTHORITY: 1935 PA 59, as amended; COMPLIANCE: Voluntary; however, grant funds will be withheld if not submitted to the Michigan State Police (MSP) 60 days after acceptance of the agreement.


III. Project Budget Detail: The agreed upon Project Budget Detail for this Agreement is described in this section. Any change to the Project Budget Detail, by either the Contractor or Subcontractor, must be in writing and signed by both parties. Detailed budget item descriptions:

SALARY AND WAGES & FRINGE BENEFITS: List the positions and cost for each position. Also indicate the total number of hours or percentage of time each position will be assigned to grant activities. List the fringe benefits costs for each position. $45,000.00

TRAVEL EXPENSES: This includes cost for mileage, per diem, lodging, rental vehicles, registration fees, approved seminars or conferences, and other approved travel costs incurred by the subcontractor.

SUPPLIES AND EXPENSES: This category is used for all consumable and short-term items and equipment items costing less than $5,000.

EQUIPMENT EXPENSES: Individual line items greater than $5,000.

OTHER EXPENSES: Communication, space, and allowable expenses not covered by other line items.

IV. Statement of Work:

The Subcontractor agrees to undertake, perform, and complete the services described in this section. Any changes to the Statement of Work, by either the Contractor or Subcontractor, must be in writing and signed by both parties. The Subcontractor may not assign the performance under this Agreement to any other entity or person who is not an employee of the Subcontractor, except with prior written approval of the Contractor.


All provisions and requirements of this Agreement shall apply to any agreements the Subcontractor may enter into in furtherance of its obligations under the Agreement and shall be responsible for the performance of any contracted work. ontrac Detailed description of services/deliverables: WEMET has a unique role in the two (2) counties served and proposes to do the following: In Ottawa County the Gang Task Force and Conspiracy Team will work mid to high level crimes with an emphasis on building large scale cases against drug trafficking organizations, with hotel interdiction as well. The street team in Ottawa County will combat street level dealers and work those investigations upward utilizing confidential informants and tips that come in from the public and law enforcement uniform divisions. Muskegon detectives target all levels of traffickers. In all counties detectives will arrest and prosecute narcotics traffickers. A renewal of this grant would continue to fund eight (7) sworn police officers and one (1) prosecutor with an emphasis on cooperation, coordination, and follow through.

V. Project Timeline:

The Subcontractor agrees to undertake, perform, and complete the services described in Section III within the timeline described in this section. Any changes to the Project Timeline, by either the Contractor or Subcontractor, must be in writing and signed by both parties. Detailed timeline:

*First Quarter

WEMET will focus on the disruption and dismantling of individuals and organization responsible for the

availability of heroin, prescription opiates, methamphetamine and other drugs in WEMET’s area.This will be

done through UC investigations and purchases and the use of informants. WEMET will utilize a district narcotic

analyst to strengthen cases. WEMET will respond to methamphetamine labs in our area as well as conduct

crystal methamphetamine investigations, along with providing awareness training to first responders and

community groups. The section commander with the assistance of the team commanders and administrative

support position will complete quarterly reporting requirements. Contracted departments will receive

approximately $30,000 in Byrne grant disbursements for the officers and prosecutor assigned to the team .

The property manager will expend approximately $6500 in personnel expenses.

*Second Quarter

WEMET expects to identify and take appropriate action toward the completion of WEMET’s goals and

objectives. WEMET will continue with its mission.This will be done through UC investigations and purchases

and the use of informants. WEMET will utilize NG and district narcotic analyst to strengthen cases. During this

period WEMET will continue to provide increased public awareness into methamphetamine and heroin along

with prescription opiates to area groups. The section commander with the assistance of the team leaders and

administrative support position will complete quarterly reporting requirements and initiate the financial audit.

Contracted departments will receive approximately $30,000 in Byrne grant disbursements for the officers and

prosecutor assigned to the team. The property manager will expend approximately $6500 in personnel

expenses.

*Third Quarter

WEMET expects to identify and take appropriate action toward the completion of WEMET’s goals and

objectives. WEMET will continue with its mission. This will be done through UC investigations and purchases


and the use of informants. WEMET will utilize NG and district narcotic analyst to strengthen cases. During this

period WEMET with seek out training opportunities to better educate the detectives on the team. WEMET will

continue to provide awareness training to area first responders and community groups on drug awareness. The section commander with the assistance of the team leader and administrative support position will complete quarterly reporting requirements Contracted departments will receive approximately $30,000 in Byrne grant disbursements for the officers and prosecutor assigned to the team. The property manager will expend approximately $6500 in personnel expenses.

*Fourth Quarter

During the fourth quarter, WEMET expects to identify and take appropriate action toward the completion of

WEMET’s goals and objectives. WEMET will continue with its mission. This will be done through UC

investigations and purchases and the use of informants. WEMET will utilize NG and district narcotic analyst to

strengthen and support cases. WEMET will continue with awareness training and will participate in taskforce

commanders training. The section commander with the assistance of the team leader and administrative

support position will complete quarterly reporting requirements. Contracted departments will receive

approximately $30,000 in Byrne grant disbursements for the officers and prosecutor assigned to the team . The property manager will expend approximately $6500 in personnel expenses.

VI. Publication Rights: The Subcontractor shall give proper recognition in any and all publications, papers, and presentations arising from the program (including from subcontractors) herein by placing the following disclaimer on any and all publications, papers, and presentations:

“This project was supported by Federal Grant Award Number 2019-MU-BX-0061, awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice (DOJ), and administered by the Michigan State Police (MSP). Points of view or opinions contained within this document do not necessarily represent the official position or policies of the MSP or DOJ.”

The MSP shall, in return, give recognition to the Contractor and/or Subcontractor when applicable. Where activities supported by this Agreement produce books, films, or other such copyrightable materials issued by the Contractor or Subcontractor, the Contractor or Subcontractor may copyright such but shall acknowledge that the MSP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, and use such materials and to authorize others to reproduce and use such materials. This cannot include service recipient information or personal identification data.

VII. Performance Measurement Data and Reporting:

The Subcontractor agrees to provide all applicable performance measurement data related to this Agreement in a timely manner in order for the Contractor to meet its reporting obligations with the MSP. The failure of the Subcontractor to comply with this requirement may result in the withholding of funds and/or termination of the Subcontract.

Detailed performance measurement data requirements description (if applicable):

Performance Management Tool (PMT) reporting will take place no later than 20 days after the end of each quarter through the federal PMT system located at: http://www.bjaperformancetools.org

VIII. Payment Processing:

The Contractor, in accordance with the general purposes, objectives, and terms and conditions of this Agreement, will provide payment to the Subcontractor based upon appropriate reports, records, and documentation maintained by the Subcontractor. Any billing or request for reimbursement for Subcontract costs must be supported by adequate source documentation on costs and services. Payment requests must


be submitted to the Contractor in a timely manner in order that the Contractor can subsequently request reimbursement from the MSP within the required monthly reimbursement period. The Subcontractor will be paid within 30 days of receipt of reimbursement by the Contractor.

IX. Program Income:

The DOJ regulations allow the Contractor to keep funds (program income) derived from grant activities, so long as these funds are used for the same purposes as the grant project. In the absence of such regulations, these funds would be required to be returned to the DOJ. Program income is the gross income earned by the Contractor and/or Subcontractor during the Agreement period as a direct result of the grant project. All income generated as a direct result of an MSP-funded project shall be deemed program income. Program income may be used to further program objectives under this Agreement or may be refunded to the MSP. Program income must be used for the purposes of and under the conditions applicable to the award specified in the agreement between the Contractor and the MSP. Program income may only be used for allowable program costs. Asset forfeiture and treatment/lab fees are the most prominent program income derived from grant activity. DOJ regulations require that program income be held in the custody of a governmental entity, with reporting on those funds to the state administrative agency (the MSP). The Subcontractor must report any and all generated program income to the Contractor on a quarterly basis in order for the Contractor to comply with the MSP reporting and tracking requirements.

X. Unobligated Funds:

Any unobligated balance of funds held by the Subcontractor at the end of the Agreement period will be returned to the Contractor, which will then be returned to the MSP, or treated in accordance with instructions provided by the MSP.

XI. Equipment Purchases and Title:

Any Subcontractor equipment purchases supported in whole or in part through this Agreement must be listed in an Equipment Inventory Schedule. Equipment means tangible, non-expendable, personal property having useful life of more than one year and an acquisition cost of $5,000 or more per unit. Title to items having a unit acquisition cost of less than $5,000 shall vest with the Subcontractor upon acquisition. The MSP reserves the right to retain or transfer the title to all items of equipment having a unit acquisition cost of $5,000 or more, to the extent that the MSP’s proportionate interest in such equipment supports such retention or transfer of title. All purchases supported in whole or in part through this Agreement must use procurement procedures that conform to the Subcontractor’s local requirements.

XII. Employee Time Certifications:

It is the Subcontractor’s obligation to notify the Contractor immediately when a Byrne JAG-funded employee: Is disabled or deceases while having been assigned to a grant-funded position; Is removed or reassigned from a grant-funded position; and/or, Is unable to report to work due to injury or illness not related to job performance (and is not replaced

within 30 days by another employee).

All Byrne JAG-funded employees will complete and submit to the Contractor an executed ADM-214 Employee Time Certification form supplied by the Contractor. The failure to comply with notification to the MSP and/or submit Employee Time Certification forms could result in loss of position funding.

XIII. Record Maintenance/Retention:

The Subcontractor agrees to maintain adequate program and fiscal records and files (including source documentation) to support program activities and all expenditures made under the terms of this Agreement, as required. The Subcontractor must assure that all terms of this Agreement will be appropriately adhered to and that records and detailed documentation for the project or program identified in this Agreement will be maintained (may be off site) for a period of not less than four years from the date of grant closure or until any pending litigation and/or audit findings have been resolved. All retention record guidelines set by the Contractor and/or Subcontractor must be adhered to if they require additional years beyond retention guidelines stated herein.


XIV. Authorized Access:

The Subcontractor must permit, upon reasonable notification and at reasonable times, access by authorized representatives of the Contractor, MSP, Program Evaluators (contracted by the MSP), Federal Grantor Agency, Comptroller General of the United States and State Auditor General, or any of their duly authorized representatives, to records, files, and documentation related to this Agreement, to the extent authorized by applicable state or federal law, rule, or regulation. The Contractor and/or the MSP may conduct on-site monitoring visit(s) and/or grant audit(s) any time during the grant period. All grant records and personnel must be made available during any visit, if requested. The Contractor and/or the MSP may request that a funded program be evaluated by a contracted outside evaluation team. Subcontractors shall work cooperatively with the evaluation team in such a manner that the program be able to be fully reviewed and assessed.

XV. Subcontractor/Vendor Monitoring: The Subcontractor must comply with the Single Audit Act of 1984, as amended, 31 USC 7501 et seq. requirements and must forward all single audits covering grant funds administered through this Agreement to the Contractor. The Contractor is responsible for reviewing all single audit adverse findings, issuing management decisions on audit findings, and ensuring that corrective actions are implemented in accordance of OMB Circular A-133. The Contractor is responsible for ensuring that the Subcontractor is expending grant funds appropriately as specified through this Agreement, and shall conduct monitoring activities to ensure compliance with all associated laws, regulations, and provisions, as well as ensure that performance goals are achieved. The Contractor shall ensure compliance for for-profit subcontractors as required by OMB Circular A-133, Section .210(e). The Contractor must ensure that transactions with vendors comply with laws, regulations, and provisions of contracts or grant agreements in compliance with OMB Circular A-133, Section .210(f).

XVI. Notification of Criminal or Administrative Investigations/Charges: If any employee of the Subcontractor that is associated with this Agreement project becomes aware of a criminal or administrative investigation or charge that directly or indirectly involves grant funds referenced in this Agreement, the Subcontractor shall immediately notify the Contractor, in writing, that such an investigation is ongoing or that a charge has been issued.

XVII. Agreement Suspension/Termination: The Contractor and/or the Subcontractor may suspend and/or terminate this Agreement without further liability or penalty to the Contractor for any of the following reasons: A. This Agreement may be suspended by the Contractor if any of the terms of this Agreement are not

adhered to. Suspension requires immediate action by the Subcontractor to comply with this Agreement terms; otherwise, termination by the Contractor may occur.

B. Failure of the Subcontractor to make satisfactory progress toward the goals, objectives, or strategies set

forth in the Agreement. C. Proposing or implementing substantial plan changes to the extent that, if originally submitted, the

application would not have been selected for funding. D. Filing false certification in this Agreement or other report or document. E. This Agreement may be terminated by either party by giving 15 days written notice to the other party.

Such written notice will provide valid, legal reasons for termination, along with the effective date. F. This Agreement may be terminated immediately if the Subcontractor, an official of the Subcontractor, or

an owner is convicted of any activity referenced in Section XVI of this Agreement, during the term of this Agreement, or any extension thereof.


XVIII. Final Reporting Upon Termination:

Should this Agreement be terminated by either party, within 30 days after the termination, the Subcontractor shall provide the Contractor with all financial, performance, and other reports required as a condition of this Agreement. The Contractor will make payments to the Subcontractor for allowable reimbursable costs not covered by previous payments or other state or federal programs. The Subcontractor shall immediately refund to the Contractor any funds not authorized for use and any payments or funds advanced to the Subcontractor in excess of allowable reimbursable expenditures.

XIX. Severability:

If any provision of this Agreement or any provision of any document attached to or incorporated by reference is waived or held to be invalid, such waiver or invalidity shall not affect other provisions of this Agreement.

XX. Liability:

A. All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as the provision of policy and procedural direction, to be carried out by the Subcontractor in the performance of this Agreement shall be the responsibility of the Subcontractor, and not the responsibility of the Contractor, if the liability, loss, or damage is caused by, or arises out of, the action or failure to act on the part of any Subcontractor, employee, or agent, provided that nothing herein shall be construed as a waiver of any governmental immunity, as provided by statute or court decisions.

B. All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out

of activities, such as direct service delivery, to be carried out by the Contractor in the performance of this Agreement shall be the responsibility of the Contractor, and not the responsibility of the Subcontractor, if the liability, loss, or damage is caused by, or arises out of, the actions or failure to act on the part of the Contractor, anyone directly or indirectly employed by the Contractor, provided that nothing herein shall be construed as a waiver of any governmental immunity that has been provided to the Contractor or its employees by statute or court decisions.

C. In the event that liability to third parties, loss, or damage arises as a result of activities conducted jointly

by the Subcontractor and the Contractor in fulfillment of their responsibilities under this Agreement, such liability, loss, or damage shall be borne by the Subcontractor and the Contractor in relation to each party's responsibilities under these joint activities, provided that nothing herein shall be construed as a waiver of any governmental immunity by the Subcontractor, the Contractor, or their employees, respectively, as provided by statute or court decisions.

XXI. Certifications and Assurances:

The Subcontractor must adhere to all applicable Certifications and Assurances. The failure to do so may result in the termination of grant funding or other remedies. A. Certifications:

Subcontractor should refer to the regulations cited below to determine the certification to which they are required to attest. Acceptance of this Agreement provides for compliance with certification requirements under 28 CFR Part 69, “New Restrictions on Lobbying,” 2 CFR Part 2867, DOJ Implementation of OMB Guidance of Nonprocurement Debarment and Suspension,” and 28 CFR Part 83, Government-wide Debarment and Suspension,” and Government-wide Requirements for Drug-Free Workplace.”

B. Lobbying: As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 C.F.R. Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 C.F.R. Part 69, the Subcontractor certifies that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and


the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement;

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the contractor shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; and,

C. Debarment, Suspension and Other Responsibility Matters (Direct Recipient):

As required by Executive Order 12549, Debarment and Suspension, implemented at 2 C.F.R. Part 2867, for prospective participants in primary covered transactions, as defined at 2 C.F.R. Section 2867.20(a):

1. The Subcontractor certifies that it and its principals:

a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced

to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency;

b. Have not within a three-year period preceding this application been convicted of or had a civil

judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

c. Have not within a two-year period preceding this application been convicted of a felony criminal

violation under any Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of Justice Programs (OJP) at [email protected], and, after such disclosure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of the MSP and U.S. Government in this case.

d. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and,

e. Have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default.

D. Federal Taxes: If the applicant is a corporation, the applicant certifies that either: (1) the corporation has no unpaid federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; or, (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at [email protected], and after such disclosure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of the MSP and U.S. Government in this case.

E. Drug-Free Workplace:

1. As required by the Drug-Free Workplace Act of 1988, 41 U.S.C. §8101 et seq., and implemented at 28 C.F.R. Part 83. The Subcontractor certifies that it will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution,

dispensing, possession, or use of a controlled substance is prohibited in the Subcontractor’s


workplace and specifying the actions that will be taken against employees for violation of such prohibition.

b. Establishing an ongoing drug-free awareness program to inform employees about:

i. The dangers of drug abuse in the workplace; ii. The Subontractor's policy of maintaining a drug-free workplace; iii. Any available drug counseling, rehabilitation, and employee assistance programs; and, iv. The penalties that may be imposed upon employees for drug abuse violations occurring in

the workplace.

c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a) of this section.

d. Notifying the employee in the statement required by paragraph (a) of this section that, as a

condition of employment under this Agreement, the employee will: i. Abide by the terms of the statement; and, ii. Notify the employer in writing of his/her conviction for a violation of a criminal drug statute

occurring in the workplace no later than five calendar days after such conviction. e. Notifying the agency, in writing, within ten calendar days after receiving notice under

subparagraph (d) (ii) of this section from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, Attn: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant.

f. Taking one of the following actions, within 30 calendar days of receiving notice under

subparagraph (d)(ii) of this section, with respect to any employee who is so convicted: i. Taking appropriate personnel action against such an employee, up to and including

termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 701 et seq; or,

ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency.

g. Making a good faith effort to continue to maintain a drug-free workplace through implementation

of subparagraphs (a), (b), (c), (d), (e), and (f) above.

F. Standard Assurances: The Subcontractor hereby assures and certifies compliance with all applicable federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Executive Order 12372 (intergovernmental review of federal programs); and, 28 C.F.R. Parts 66 or 70 (administrative requirements for grants and cooperative agreements). The Subcontractor also specifically assures and certifies that:

1. It has the legal authority to apply for federal assistance and the institutional, managerial, and

financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application.

2. It will establish safeguards to prohibit employees from using their positions for a purpose that

constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

3. It will give the awarding agency or the general accounting office, through any authorized

representative, access to and the right to examine all paper or electronic records related to the financial assistance. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. Parts 18, 22, 23, 30, 35, 38, 42, 61 and 63, and the award term in 2 C.F.R. § 175.15(b).


4. It will assist the awarding agency, if necessary, in assuring compliance with section 106 of the

National Historic Preservation Act of 1966, 16 U.S.C. § 470, Executive Order 11593 (Protection and Enhancement of the cultural Environment), the Archeological and Historical Preservation Act of 1974, 16 U.S.C. § 469 et seq., and the National Environmental Policy Act of 1969, 42 U.S.C. § 4321 et seq.

5. It will comply with Executive Order 13279, Executive Order 13559, and the DOJ regulations on the

Equal Treatment for Faith-Based Organizations, 28 C.F.R. Part. 38, which prohibits recipients from using DOJ financial assistance on inherently (or explicitly) religious activities and from discriminating in the delivery of services on the basis of religion. Programs and activities must be carefully structured to ensure that DOJ financial assistance is not being used for literature, classes, meetings, counseling sessions, or other activities that support 12-step programs, which are considered to be religious in nature. The 12-step programs must take place at a separate time or location from the activities supported with DOJ financial assistance and the participation of beneficiaries in 12-step programs is strictly voluntary. It must make clear to any and all vendors and program participants that 12-step programming is separate and distinct from DOJ-funded activities. It must also ensure that participants are not compelled to participate in 12-step programs and cannot penalize a participant who chooses not to participate in a 12-step program. It must ensure that employees fully funded by DOJ are not involved with 12-step programs whereby they are instructing or indoctrinating clients on the 12 steps. Employees of the Subontractor shall clearly document the number of hours spent on secular activities associated with the DOJ-funded program and ensure that time spent on 12-step programs is completely separate from time spent on permissible secular activities. In addition, at least one secular program must be provided as an alternative to 12-step programming.

6. It will provide meaningful access to grant-funded programs and activities to Limited English proficient

(LEP) persons in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. §2000d et seq., and the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. §3789d. For a detailed discussion of the requirement to provide meaningful access to LEP persons, refer to the guidance issued by the DOJ on this matter entitled, “Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons,” 67 FR 41455-01 (June 18, 2002).

7. It will comply and require any and all subcontractors to comply with any applicable statutorily-imposed

nondiscrimination requirements, including the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. §3789d; the Victims of Crime Act of 1984, 42 U.S.C. §10604(e); the Juvenile Justice and Delinquency Prevention Act of 2002, 42 U.S.C. §5672(b); Title IV of the Civil Rights Act of 1964, 42 U.S.C. §2000d et seq.; the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart C; the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D; Section 504 of the Rehabilitation Act of 1973, 9 U.S.C. §794; the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart G; Title II of the Americans with Disabilities Act of 1990, 2 U.S.C. §12132; the DOJ implementing regulations at 28 C.F.R. Part 35; the Rehabilitation Act of 1973, 29 U.S.C. § 794; the Americans with Disabilities Act of 1990, 42 U.S.C. §12131-34; Title IX of the Education Amendments of 1972, 20 U.S.C. §§1681, 1683, 1685-86; and, the Age Discrimination Act of 1975, 42 U.S.C. §§6101-07; The DOJ regulations on the Equal Treatment for Faith-Based Organizations, 28 C.F.R. Part 38; The Elliott-Larsen Civil Rights Act, MCL 37.2101 et seq.; and the Persons With Disabilities Civil Rights Act, MCL 37.1101 et seq.

a. Notification:

It may not discriminate in employment on the basis of race, color, national origin, religion, sex, and disability and may not discriminate in the delivery of services or benefits on the basis of race, color, national origin, religion, sex, disability, and age. These laws also prohibit retaliation against an individual for taking action or participating in action to secure rights protected by these laws. It shall notify all clients, customers, program participants, or consumers of the types of prohibited discrimination, as well as the complaint procedures, in writing. Notification may include placing posters in an area that may be easily viewed by all and/or providing a paper copy to each of the listed types of individuals. It shall forward all discrimination complaints to the MSP as described in the complaint procedures in Attachment7, Discrimination Complaint Procedures for Federal


Grant-Funded Projects Subcontractors, clients, customers, program participants or consumers may also report complaints to the Office of Justice Programs (OJP)/Office for Civil Rights (OCR) or the Michigan Department of Civil Rights directly, as outlined in Attachment 7 but the Contractor shall notify the MSP of the complaint as soon as the complaint is known. In the event that a federal or state court, or federal or state administrative agency, makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against the Subcontractor, the Contractor shall forward a copy of the finding to the OJP/OCR and the MSP.

b. Training:

Any and all DOJ-funded employees of the Subcontractor shall receive periodic training at least once every contract year regarding the responsibility of the entities to comply with applicable federal civil rights laws as a recipient of federal funds. The Contractor shall provide the Subcontractor with access to training developed by the OJP/OCR, which may be found at: http://www.nij.gov/ocr-training-videos/video-ocr-training.htm. The DOJ-funded employees of the Subcontractor shall complete the required training within 90 days of the start date of this Agreement and certify that the required training has been completed by signing the OCR Compliance Training Form. New employees shall complete the required training and provide a signed OCR Compliance Training Form to the Contractor within 60 days of the date of hire.

c. Monitoring:

The Contractor shall ensure that the Subcontractor is complying with all applicable civil rights laws and procedures by completing the Civil Rights Compliance Questionnaire with the Subcontractor during site monitoring visits and desk audits.

8. It shall determine if an Equal Employment Opportunity Plan (EEOP) is required pursuant to 28 C.F.R.

42.301 et seq. If the Subcontractor is not required to formulate an EEOP, a certification form shall be sent to the OJP/OCR, and the Office of Personnel Management (OPM) indicating that an EEOP is not required. If the Subcontractor is required to develop an EEOP, but is not required to submit the EEOP to the OCR, a certification form shall be sent to the OCR and the MSP certifying that an EEOP is on file which meets the applicable requirements. If the Subcontractor is awarded a grant of $500,000 or more, and has 50 or more employees, a copy of the EEOP shall be submitted to the OJP/OCR and OPM. Non-profit organizations, Indian tribes, and medical and educational institutions are exempt from the EEOP requirement, but are required to submit a certification form to the OCR to claim the exemption (a copy of the form shall be submitted to the OPM). Additional information about the EEOP requirements may be found at http://www.ojp.usdoj.gov/about/ocr/eeop_comply.htm.

9. If the Subcontractor is a governmental entity, it will comply with the requirements of the Uniform

Relocation Assistance and Real Property Acquisitions Policies Act of 1970, 42 U.S.C. § 4601 et seq., which governs the treatment of persons displaced as a result of federal and federally-assisted programs; and,

10. If the Subcontractor is a governmental entity, it will comply with requirements of 5 U.S.C. §§ 1501-08

and §§ 7324-26, which limit certain political activities of state or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance.

G. Non-Supplanting:

It is imperative that the Subcontractor understand that the non-supplanting requirement mandates that grant funds may be used only to supplement (increase) the Subcontractor’s budget, and may not supplant (replace) state, local, or tribal funds that otherwise would have been spent on positions and/or any other items approved in this Agreement budget if it had not received a grant award. This means that if your agency plans to:


1. Hire new positions (including filling existing vacancies that are no longer funded in your agency’s budget), it must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions.

2. Rehire personnel who have already been laid off (at the time of application) as a result of state,

local, or tribal budget cuts. It must rehire the personnel on or after the official grant award start date, and maintain documentation showing the date(s) that the positions were laid off and rehired.

3. Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future

date as a result of state, local, or tribal budget cuts. It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the grant award start date is July 1 and the layoff is scheduled for October 1, then the grant funds may not be used to fund the officers until October 1, the date of the scheduled layoff), and maintain documentation showing the date(s) and reason(s) for the layoff. [Please note that as long as your agency can document the date that the layoff(s) would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the layoff without formally completing the administrative steps associated with a layoff for each individual personnel.]

4. Documentation that may be used to prove that scheduled layoffs are occurring for local economic

reasons that are unrelated to the availability of grant funds may include (but are not limited to): council or departmental meeting minutes, memoranda, notices, or orders discussing the layoffs; notices provided to the individual personnel regarding the date(s) of the layoffs; and/or, budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your agency’s grant records.

H. Hatch Political Activity Act and Intergovernmental Personnel Act:

The Subcontractor will comply with the Hatch Act of 1939, 5 USC 1501-08, and the Intergovernmental Personnel Act of 1970, as amended by Title VI of the Civil Service Reform Act of 1978, 42 USC 4728. Federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally-assisted programs.

I. Health Insurance Portability and Accountability Act of 1996 (HIPPA): To the extent that HIPPA is pertinent to the services that the Subcontractor provides to the Contractor under this Agreement, the Subcontractor assures that it is in compliance with the HIPAA requirements including the following: 1. Subcontractor must not share any protected health data and information provided by the Contractor

that falls within the HIPAA requirements. 2. Subcontractor must only use the protected health data and information for the purposes of this

Agreement.

3. Subcontractor must have written policies and procedures addressing the use of protected health data and information that falls under the HIPAA requirements. The policies and procedures must meet all applicable federal and state requirements including the HIPAA regulations. These policies and procedures must include restricting access to the protected health data and information by the Subcontractor’s employees.

4. Subcontractor must have a policy and procedure to report to the Contractor any unauthorized use or

disclosure of protected health data and information that falls under the HIPAA requirements of which the Subcontractor becomes aware.

5. Failure to comply with any of these contractual requirements may result in the termination of this

Agreement in accordance with Section XVII, above.


6. In accordance with the HIPAA requirements, the Subcontractor is liable for any claim, loss, or damage relating to unauthorized use or disclosure of protected health data and information received by the Subcontractor from the Contractor, the MSP, or any other source.

XXII. Unallowable Costs:

Costs in applying for this grant (e.g., consultants, grant writers). Any expenses incurred prior to the date of this Agreement. Any administrative costs not directly related to the administration of this Agreement. Indirect costs, rates, or indirect administrative expenses (only direct costs permitted). Personnel, including law enforcement officers, not connected to the project for which you are applying. Lobbying or advocacy for particular legislative or administrative reform. Fund raising and any salaries or expenses associated with it. Legal fees. All travel, including first-class or out-of-state travel, unless prior approval by the MSP is received. Promotional items, unless prior approval by the MSP is received. One-time events, prizes, and entertainment (e.g., tours, excursions, amusement parks, sporting events),

unless prior approval by the MSP is received. Honorariums. Contributions and donations. Management or administrative training/conferences, unless prior approval by the MSP is received. Management studies or research and development (costs related to evaluation are permitted). Fines and penalties. Losses from uncollectible bad debts. Purchases of land. Memberships and agency dues, unless a specific requirement of the project, unless prior approval by the

MSP is received. Compensation to federal employees. Military type equipment such as armored vehicles, explosive devices, and other items typically associated

with the military arsenal. Purchasing of vehicles, vessels, or aircraft. Construction costs and/or renovation, including remodeling. Service contracts and training beyond the expiration of this Agreement. Informant fees, rewards, or buy money. K9 dogs and horses, including any food and/or supplies relating to the upkeep of law enforcement animals. Livescan devices for applicant prints, including any related supplies. Weapons, including tasers. Food, refreshments, and snacks.

o Note: No funding can be used to purchase food and/or beverages for any meeting, conference, training, or other event. Exceptions to this restriction may be made only in cases where such sustenance is not otherwise available (e.g., extremely remote areas), or where a special presentation at a conference requires a plenary address where there is no other time for sustenance to be attained. Such an exception would require prior approval from the MSP and the DOJ. This restriction does not apply to water provided at no cost, but does apply to any and all other refreshments, regardless of the size or nature of the meeting. Additionally, this restriction does not impact direct payment of per diem amounts to individuals in a travel status under your organization’s travel policy.

XXIII. Conditions on Expenses: Costs must be reasonable and necessary. If required by the local jurisdiction, costs must be sustained by competitive bids. Individual consultant fees are limited to $450 (excluding travel, lodging, and meal costs) per day, which includes legal, medical, psychological, and accountant consultants. If the rate will exceed $450 for an eight-hour day, prior written approval is required from the MSP. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the marketplace.


XXIV. Conflict of Interest: The Contractor and Subcontractor are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq, and 1973 PA 196, as amended, MCL 15.341 et seq.

XXV. Compliance with Applicable Laws and Agreements:

The Subcontractor will comply with applicable federal and state laws, guidelines, rules, and regulations in carrying out the terms of this Agreement. The Subcontractor will also comply with all applicable general administrative requirements such as OMB Circulars covering cost principles, grant/agreement principles, and audits in carrying out the terms of this Agreement, as well as the terms of the agreement between the MSP and Contractor. The Contractor shall supply the Subcontractor with a copy of said agreement.

XXVI. Agreement Signatures:

The Subcontractor hereby accepts this Agreement in the amount and for the period indicated in the first page of this document on the basis of the application, assurances, and supporting documents submitted by the Contractor to the MSP. The Agreement becomes effective upon the return of the signed Subcontract to the Contractor. This award does not assure or imply continuation in funding beyond the funding period of this Subcontract. The Subcontractor agrees to provide the Contractor with a copy of the Single Audit Report of the Subcontractor’s entity.

SUBCONTRACTOR: Address: 89 W. 8th Street

City, State, and ZIP: Holland, MI 49423

Phone: 616‐355‐1120 Fax: 616‐355‐1109

CONTRACTOR: Address: 12220 Fillmore St.

City, State, and ZIP: West Olive, MI 49460

Phone: 616‐738‐4068

Fax: 616‐738‐4888

Authorized Official Signature: Authorized Official Signature:

Name: Keith Van Beek

Date:

Name: Alan Vanderberg

Date:

Project Official Signature: Project Director Signature:

Name: Chief Matt Messer

Date:

Name: D/F/Lt. Andrew Fias

Date:

Financial Official Signature:

Name: Tim Vagle

Date:

macmillan

Alan G. Vanderberg

County of Ottawa

Karen Karasinski Fiscal Services Director

Sharla Seath

Fiscal Services Assistant Director

Fiscal Services Department 12220 Fillmore Street • Room 331 • West Olive, Michigan 49460 West Olive (616) 738-4847 Fax (616) 738-4098 e-mail: [email protected]

[email protected]

Website: www.miottawa.org

November 20, 2019 Tim Vagle Holland City Finance Office 270 S. River Ave. Holland, MI 49423 Dear Mr. Vagle: The Michigan Department of State Police has approved a $146,000 grant agreement for MSP # JAG 70834 W.E.M.E.T.-20 West Michigan Enforcement Team (W.E.M.E.T.), for the grant period of October 1, 2019 through September 30, 2020. Attached to this email please find the following:

1. A pdf copy of your contract with both Al and Andy’s signature, as soon as possible please return with all appropriate signatures, to the following email address mailto:[email protected].

2. Please retain a copy of the contract for your records. Please verify the subcontract for

accuracy, if you find a discrepancy please contact Suzanne Kampenga at 616-738-4860. Please note that the Agreement/Budget Amount listed on the first page are Federal funds that you will potentially receive.

3. Sections I – XXVI.

Please remember that all financial reports are due by the 15th of each month for the previous month's expenditures. All entities must report every month to the contractor, Ottawa County, failure to do so may result in non-payment and non-compliance. All correspondence and reporting should be directed to my attention at the above address. If you have any questions, please feel free to contact me or Suzanne Kampenga. Sincerely, Karen Karasinski Fiscal Services Director

Action Request

Requesting Department: Submitted By: Meeting Date: City Manager Sinka Babinec Agenda Item: Agenda Item #: Gifts 12E6.1 Meeting Type: City Council - Regular Attachments: None Suggested Caption / Motion / Recommendation: It is recommended that these donations be accepted with appreciation; credited to the appropriate accounts; and expression of gratitude be forwarded to the donors. Summary of Request: The City Manager's office is pleased to report receipt of the following gifts: Parks and Recreation - Van Raalte Farm Dog Park Project The Holland Zeeland Community Foundation, The Doug & Ketzi Zylstra Giving Fund, $500 Parks and Recreation - Lakeview Playground Project Palmer Family, $1,000 Parks and Recreation - Ice Skating Rink Fran Kraai, $25,000 Financial Information: Total Cost: 0 General Cost: 0 Included in Budget:☐ Yes ☐ No ☒ N/A If not included in budget, recommended funding source: NA Action is related to the Strategic Plan and Business Plan: Goal: 4: To provide quality services to all stakeholders. Objective: 4.6: Management/Administrative Services - provide effective leadership and support for citizens and operations. Department Action Plan: This section will be deleted from the Action Request form. City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation Board / Commission / Committee Approval Date:

Action Request

Requesting Department: Submitted By: Meeting Date: City Manager Kara deAlvare Agenda Item: Agenda Item #: Downtown Group - Holland Farmers Market - Memorandum of Understanding with Fair Food Network

12E6.2*

Meeting Type: City Council - Regular Attachments: MOU from Fair Food Network Suggested Caption / Motion / Recommendation: It is recommended that City Council enter into a Memorandum of Understanding with the Fair Food Network to continue the Double Up Food Bucks program at the Holland Farmers Market for the 2020 season and authorize the Mayor and City Clerk to execute the Agreement for Services on behalf of the City, subject to approval as to form by the City Attorney. Summary of Request: To meet our mission of connecting the surrounding community with high-quality local food, the Holland Farmers Market participates in a grant program called Double Up Food Bucks, funded by the Fair Food Network in Ann Arbor. The Fair Food Network is a national non-profit with a mission to connect people to the power of food to grow community health and wealth. The Double Up Food Bucks program is a supplement to the Bridge Card program at the Holland Farmers Market, which allows low-income individuals who participate in the State of Michigan's Supplemental Nutrition Assistance Program (SNAP) to swipe their Bridge Card at the Market as part of an Electronic Benefit Transfer (EBT) to receive tokens to spend on healthy, fresh and locally-grown food. The vendors then turn the tokens into the City for a reimbursement check, which the City gets reimbursed for from the State. As part of the Double Up Food Bucks program, Bridge Cardholders that use their card at Holland Farmers Market can receive double the funds to spend on healthy, fresh and local food at the Market at no additional cost to them. For instance, a customer can swipe their Bridge Card at the Market to receive $20 in Bridge Card tokens (deducting $20 from their account) can then receive an additional $20 in Double Up Food Bucks tokens for a total of $40 to spend at the Holland Farmers Market. It's a win-win for both the customer and the vendor, as vendors get reimbursed from the Fair Food Network for tokens they turn back into the City of Holland. Since July 1 alone, we have already reimbursed farmers for $11,735 in Bridge Card tokens and $11,086 in Double Up Food Bucks. This additional revenue for our local farmers and their families that they would not have received otherwise. Due to additional requirements from the Food and Nutrition Service (FNS) and the United States Department of Agriculture (USDA), the Fair Food Network is now requiring that each Double Up Food Bucks participating site sign and submit a Memorandum of Understanding (MOU) in order to continue to receive reimbursement funds and participate in Double Up in 2020. This is a separate required document from our annual contract, which we will receive in February 2020. Financial Information: Total Cost: 0 General Cost: 0 Included in Budget:☐ Yes ☐ No ☒ N/A If not included in budget, recommended funding source: NA Action is related to the Strategic Plan and Business Plan: Goal: 4: To provide quality services to all stakeholders. Objective: 4.7: 4.7 Downtown Group – provide a vibrant downtown that is a place of choice for all stakeholders. Department Action Plan: This section will be deleted from the Action Request form.

City Manager: ☒ Recommended ☐ Not Recommended ☐ Without Recommendation Board / Commission / Committee Approval Date:

of 4

October 29th, 2019 United States Department of Agriculture Food and Nutrition Services

To Whom it May Concern:

Please find the GusNIP Grantee-Firm MOU attached.

GusNIP grantee: Fair Food Network GusNIP award number: 2019 – 70030 – 30400 Firm: Holland Farmers Market Firm FNS number: 0352515

Sincerely,

Fair Food Network

Grantee initials: Firm initials: Page 2 of 4

Memorandum of Understanding

This Memorandum of Understanding is entered into on October 29th, 2019 by Fair Food Network, herein referred to as “the Grantee”, and Holland Farmers Market, herein referred to as “the Firm”, to ensure compliance with USDA FNS rules for the purpose of participation in a GusNIP grant project.

I.) Firm Contact Information

A. Firm Name: Holland Farmers Market;B. Street Address:

150 W 8th St Holland, MI 49423

C. Mailing Address:

D. Firm FNS number: 0352515E. Firm hours and days of operation: 8 am - 2 pm/Wednesday &

Saturday (Mid May - December); 9 am - 1 pm/1st and 3rd Saturdays (January - April); 5 pm - 8 pm/Monday (June - August)

II.) GusNIP Grant Project Participation

A. Time period: The Firm’s participation in Fair Food Network’s GusNIP grant project willoccur during a time period defined as beginning 9/1/2019 and ending on 8/31/2023.

B. Incentives offered at firm: customers of the Firm who participate in the federalSupplemental Nutrition Assistance Program (SNAP) will be eligible to use SNAP topurchase qualifying produce products or qualifying SNAP-eligible products and for every $1spent, will receive an incentive of $1 to spend on additional produce up to $20.00 per day.

C. Other waivers: None.D. Data collection: the Firm will provide the Grantee with all incentive transaction-relateddata necessary for a robust evaluation of the GusNIP grant project with the mutualunderstanding that this data will be furnished to USDA NIFA, FNS, and GusNIP evaluators.These data include:

Site and Project Information

• Management or organizational structure of the program• Financial instrument used for SNAP and incentive purchases (tokens, scrip,

electronic, etc.)• Retail locations, mobile routes, or other pertinent information to understand how the

project improves access to healthy food for underserved, low-income consumers• Months of operation and operating days and hours• Whether it is a new SNAP incentive program or the continuation, expansion, or

modification of an existing program• Whether program sites accept other nutrition assistance program benefits


• Whether program sites collaborate with nutrition education programs or offer other experiential nutrition education activities

• Expenses associated with establishment and operations of the program

Incentive Program Information

• Fruit and vegetable products eligible for incentives • Incentive level (ratio and maximum) • Incentive delivery mechanism • Dollar value of SNAP purchases (per site/per year) • Number of SNAP transactions (per site/per year) • Dollar value of incentives issued (per site/per year) • Dollar value of incentives redeemed (per site/per year) • Average incentive value redeemed per recipient (weekly/monthly/annually)

E. Firm Regulations: the Firm will follow all relevant GusNIP and SNAP rules including, but not limited to, the following:

• The Firm will only accept incentives for GusNIP qualifying fruits or vegetables; • The Firm will never accept incentives for ineligible products (i.e., non-food, alcohol,

tobacco, or hot food products); • The Firm will never exchange incentives for cash (i.e., trafficking); • The Firm will never provide cash or SNAP EBT change for incentives; • The Firm will never provide cash or SNAP EBT refunds for incentives; • The Firm will never accept incentives from individuals known not to be legally

entitled to possess incentives; • The Firm will never accept incentives to pay credit accounts; and, • The Firm will never knowingly provide false information of a substantive nature

regarding their participation in the grant project. The Firm acknowledges that failure to abide by GusNIP and SNAP rules, at any firm location, may result in SNAP disqualification, civil money penalties, and/or criminal penalties. F. Grantee Regulations: The Grantee acknowledges that failure of the Grantee to abide by GusNIP grant program rules may result in rescission, in whole or in part, of grant funds. G. Grantee Responsibility for Firm: The Grantee acknowledges that they are responsible for overseeing firms participating in their grant project to ensure that SNAP and GusNIP rules are followed; and that they will be held responsible for instances of noncompliance that occur at any of their participating firms.

The Grantee and the Firm hereby acknowledge the above regulations and agreements and commit to uphold them throughout the duration of the GusNIP grant program, or until this agreement is


superseded by a future memorandum of understanding to ensure continued compliance with USDA FNS guidelines.

_________________________________________ Dr. Oran B. Hesterman The Grantee Project Director / Date

_________________________________________ Signature of firm owner / Date _________________________________________ Printed Name of firm owner / Date

city council regular

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