city ofyucaipa city council minutes regular meeting ofmay

Agenda Item No.

City of YucaipaCity Council Minutes

Regular Meeting of May 10, 2021

A Regular meeting of the City Council of the City of Yucaipa, California was called to order inthe Council Chambers, 34272 Yucaipa Boulevard, Yucaipa, California, on May 10, 2021 at 6: 00PM.

PRESENT: Greg Bogh, MayorBobby Duncan, Mayor Pro TemDavid Avila, Councilmember

Justin Beaver, Councilmember

Jon Thorp, CouncilmemberRay Casey, City ManagerJennifer Crawford, Assistant City Manager/City ClerkDavid Snow, City Attorney

ABSENT: None

CONVENE CITY COUNCIL

The meeting was opened with the Pledge of Allegiance led by Captain Williams.

EMPLOYEE INTRODUCTION

Captain Williams introduced Lieutenant Robert Warrick. Lieutenant Warrick stated that he is

proud to get this spot and is looking forward to forming relationships with the Department, Citystaff and the community.

PUBLIC COMMENT

None

CONSENT AGENDA

Mayor Bogh asked if there were any Consent Agenda items to be removed for discussion. No

items were removed for discussion.

1. SUBJECT: APPROVE COUNCIL MINUTES OF APRIL 26, 2021

RECOMMENDATION: That City Council approve City Council Minutes of April 26,2021.

2. SUBJECT: FINAL PARCEL MAP NO. 20221

RECOMMENDATION: That City Council:

1. Approve Final Parcel Map No. 20221; and

City Council Minutes of 8

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2. Accept an Easement for Public Roads, City Highways and Public Utility Purposes on aPortion of 4th Street as delineated on Final Parcel Map No. 20221; and

3. Authorize the recordation of the map from Rellim Inc. and Novak Family RevocableTrust.

3. SUBJECT: RESOLUTION NO. 2021- 20 TO SET A TIME AND PLACE TO

CONDUCT A PUBLIC HEARING FOR THE ANNEXATION OF TRACT MAP NO.19901 INTO LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1ZONE " SS")


1. Approve Resolution No. 2021- 20 to set a time and place to conduct a Public Hearingand Assessment Ballot proceedings at 6: 00 p.m. on June 28, 2021 in compliance withProposition 218, and to approve the annexation of Tract Map No. 19901 into the CityofYucaipa Landscaping and Lighting Maintenance District No. 1; and

2. Adopt the methodology for and enact the assessments therein.

4. SUBJECT: APPROVE FINAL TRACT MAP NO. 19901, AUTHORIZE

RECORDATION AND ACCEPT MAINTENANCE SECURITIES FROM PACIFICHORIZON BUILDERS

RECOMMENDATION: That City Council approve Final Tract Map No. 19901, authorizerecordation of the map and accept securities from Pacific Horizon Builders.

5. SUBJECT: AWARD OF CONTRACT — FIRE AND BURGLAR ALARM

MONITORING AND MAINTENANCE SERVICES AT VARIOUS CITY-OWNEDPUBLIC FACILITIES IN THE CITY OF YUCAIPA


1. Award and authorize the City Manager, or his designee to execute and administer theterms of a Professional Services Agreement, in the amount of$ 18, 510 annually with

Emergency Response Systems, Inc. of Riverside, CA for fire and burglar alarm

monitoring and maintenance services at various City-owned public facilities for a term ofsixty( 60) months beginning July 1, 2021; and

2. Authorize a contingency in the amount of$ 1, 000 annually to cover deductibles and/ orrequired system repairs; and

3. Authorize one-time costs in the amount of$ 1, 352 to upgrade all alarm panels to allow

cellular monitoring.

6. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TOTHE COVID- 19 PANDEMIC AND THE EL DORADO FIRE


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RECOMMENDATION: That City Council review the need to continue the localemergencies, thereby recognizing the continued existence ofperilous conditions as a resultofthe COVID- 19 pandemic and the El Dorado Fire, and direct staff as deemed appropriate.

7. SUBJECT: MEMORANDUM OF UNDERSTANDING (" MOU") BETWEEN THE

INLAND COUNTIES EMERGENCY MEDICAL AGENCY (" ICEMA") AND

BARSTOW FIRE PROTECTION DISTRICT, CHINO VALLEY INDEPENDENT FIREDISTRICT, CITY OF COLTON, CITY OF HIGHLAND, CITY OF ONTARIO, CITY OFREDLANDS, CITY OF RIALTO, AND CITY OF YUCAIPA REGARDING LOCALEMERGENCY SERVICES PLAN

RECOMMENDATION: That City Council authorize the Mayor to execute the MOUbetween ICEMA and the seven other San Bernardino County fire agencies ( subject to

minor confirming and clarifying changes approved by the City Manager and City Attorney)in an effort to get the Emergency Medical Services (" EMS") Plan approved.

8. SUBJECT: AWARD OF CONTRACT — ENGINEERING DESIGN SERVICES FOR

THE LOW WATER CROSSING REPLACEMENT PROJECT - LIVE OAK CANYON

ROAD AT WILDWOOD CREEK


1. Award and authorize the Mayor to execute a contract with Dudek of La Quinta, CA, inthe not-to-exceed amount of $146,490 for Engineering Design Services for the LowWater Crossing Replacement Project - Live Oak Canyon Road at Wildwood Creek;

and

2. Approve a contract contingency amount of$ 15,000 and the amount of$ 15, 000 for stafftime, contract administration and project coordination for a total engineering design costin the amount of$ 176,490 for the Project; and

3. Authorize the City Manager or his designee to administer the terms of the contract

ACTION: MOTION BY COUNCILMEMBER AVILA, SECOND BY

COUNCILMEMBER THORP, CARRIED 5- 0, TO APPROVE CONSENT

AGENDA ITEMS NO. 1 THROUGH 8.

MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)

Mayor Pro Tern Duncan thanked staff for their exceptional work with the Yucaipa Music and ArtsFestival.

Mayor Bogh echoed Mayor Pro Tern Duncan' s comments and stated that the Yucaipa Music andArts Festival was incredible, and that staff did an amazing job.

POSSIBLE ACTION ON PENDING LEGISLATION

City Manager Casey reported on a new policy implemented by the South Coast Air QualityManagement District pertaining to fees and regulations for distribution centers.


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DEPARTMENT REPORTS

9. SUBJECT: YOUTH ADVISORY COMMITTEE " ILLUMINATE DANCE"


1. Approve the City ofYucaipa Youth Advisory Committee to conduct a dance for HighSchool Students at the Yucaipa Performing Arts Center on Saturday, June 19, 2021;and

2. Find that the public interest will not be best served by a formal proposal process, waivethe formal solicitation ofproposals/qualifications in accordance with the City of YucaipaMunicipal Code Section 2.24.060 and Ordinance No. 42, and approve the purchase order

for the Illuminate Dance from Props AV; and

3. Allocate the amount of$30,000 from the FY 20/ 21 Yucaipa Performing Arts CenterAccount for advanced costs associated with the 2021 Illuminate Dance, to be repaidfrom ticket sales receipts.

DISCUSSION: Community Services Supervisor Martinez presented the Agenda Reportand introduced Youth Advisory Committee Members Chase Miller, Adelin Tulcan, andMallory Miller.

Mallory Miller provided the details and overall objective of the dance and thanked the CityCouncil for their consideration.

Adelin Tulcan stated that the Committee' s goal is to provide a dance similar to (but betterthan) the Redlands dance event that was previously held at the Yucaipa Performing ArtsCenter. Adelin provided additional event details and thanked the City Council for theirconsideration.

Written public comment regarding this item was provided to the City Council.

After Council discussion, the following Motion was made:

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYORPRO TEM DUNCAN, CARRIED 5- 0, TO APPROVE STAFF

RECOMMENDATION.

10. SUBJECT: MEASURE I AWARD — OMNITRANS SPECIALIZED

TRANSPORTATION CALL FOR PROJECTS


1. Approve and authorize the City Manager to execute and administer the terms of aFunding Agreement with OmniTrans in the amount of$ 327,057 for Measure I funds;and


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2. Authorize the City Manager or his designee to execute an agreement with GreenCommuter, Inc. to rent three( 3) green high passenger vehicles/minibuses; and

3. Authorize the City Manager or his designee to execute an agreement with EV ChargingSolutions Inc. for the purchase and installation of three ( 3) DCFC Stations at one Citylocation; and

4. Authorize an increase in the Fiscal Year 2020/2021 Senior Services expense budget inthe amount not to exceed $ 150,528.

DISCUSSION: Director of Community Services Wolfe and Community ServicesSupervisor Martinez presented the Agenda Report.

Aaron Moore, Deputy Director of Operations for Omnitrans, presented informationregarding the Program and stated that the Program helps to support and developtransportation programs that provide service for seniors and individuals with disabilities.


ACTION: MOTION BY COUNCILMEMBER AVILA, SECOND BY MAYOR

PRO TEM DUNCAN, CARRIED 5- 0, TO APPROVE STAFF

RECOMMENDATION.

11. SUBJECT: RIGHT-OF-WAY ACQUISITION, AVENUE E INTERSECTIONS

IMPROVEMENT PROJECT, PHASE II, PROJECT NO. 10788


1. Approve a Purchase and Sale Agreement with Tanner Greenhalgh and Adam Horde,APN 0319- 101- 01) for the acquisition of a 16, 900 square foot property for right ofway

purposes and the construction of the Avenue E Intersections Improvement Project for anamount not to exceed $435, 000; and

2. Accept an Offer of Dedication from Victor and Elizabeth King for a 702 square footPermanent Right of Way Easement for the construction of the Avenue E IntersectionsImprovement Project; and

3. Approve an expenditure up to the amount of$ 3, 000 for closing costs associated withthe proposed purchase and sale agreements and the amount of$2, 300 for right of wayacquisition coordination/staff time for a total cost in the amount of$440,300 for the

acquisition of the permanent right-of-way easements; and

4. Authorize the City Manager, or his designee, to execute the necessary documents tocomplete the acquisition process.

DISCUSSION: Director of Development Services/City Engineer Preciado presented theAgenda Report.



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ACTION: MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY

COUNCILMEMBER THORP, CARRIED 5- 0, TO APPROVE STAFF

RECOMMENDATION.

12. SUBJECT: APPROVAL OF SETTLEMENT AND RELEASE REGARDING STREET

AND/OR DRAINAGE IMPROVEMENT CONSTRUCTION AGREEMENT —SAN

BERNARDINO COUNTY ASSESSOR' S PARCEL NOS. 0301- 021- 09, 0301- 021- 10, &0301- 021- 11

RECOMMENDATION: That the City Council approve and authorize the City Manager,or his designee, to execute the Settlement and Release Regarding Street and/ or DrainageImprovement Construction Agreement( San Bernardino County Recorder Document Number86- 042988) for the parcels identified as San Bernardino County Assessor' s Parcel Nos. 0301-021- 09, 0301- 021- 10, & 0301- 021- 11.

DISCUSSION: Director of Development Services/ City Engineer Preciado presented theAgenda Report.


COUNCILMEMBER BEAVER, CARRIED 5- 0, TO APPROVE STAFF

RECOMMENDATION.

13. SUBJECT: AMENDMENT NO. 7 TO WASTE DISPOSAL AGREEMENT

RECOMMENDATION: That City Council approve and authorize the Mayor to executeAmendment No. 7 to the Waste Disposal Agreement (" WDA") between the City of

Yucaipa and County of San Bernardino.

DISCUSSION: Assistant City Manager Crawford presented the Agenda Report.



COUNCILMEMBER THORP, CARRIED 5- 0, TO APPROVE STAFF

RECOMMENDATION.

14. SUBJECT: AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDINGBETWEEN THE CITY OF YUCAIPA AND THE YUCAIPA VILLAGE SQUAREMANAGEMENT DISTRICT TO CLARIFY BUSINESS OWNERS MAY BE

PERMITTED AS BOARD MEMBERS

RECOMMENDATION: That City Council consider and, if it is acceptable, approve andauthorize the Mayor to execute Amendment No. 1 to the Memorandum of Understanding

between the City of Yucaipa and the Yucaipa Village Square Management District for theadministration and implementation of the Uptown Business District Specific Plan; and/ ordirect staff as appropriate.


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DISCUSSION: Planning Manager/City Planner Matlock presented the Agenda Report.

Mary Ruhter, owner of Soaring Swine Acres Emporium and Uptown Association ActingSecretary, spoke about the importance of having business owners more involved indecisions and recommendations made by the Board and the Board' s desire to facilitate thedevelopment of positive relationships and foster improved communications.

John Chiu, Yucaipa, Board Member of the Uptown Association, spoke in support of theamendment to the MOU and stated that it will open up more opportunities for localbusinesses to be involved.


ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYORPRO TEM DUNCAN, CARRIED 4- 1 ( COUNCILMEMBER AVILA VOTED NO),TO APPROVE STAFF RECOMMENDATION.

15. SUBJECT: DEVELOPMENT SERVICES DEPARTMENT UPDATE

RECOMMENDATION: That City Council receive and file the May 2021 DevelopmentServices Department Update.

DISCUSSION: Director of Development Services/City Engineer Preciado, Director ofCommunity Services Wolfe, Planning Manager/City Planner Matlock, and Assistant CityEngineer Kern presented the Agenda Report.

After discussion, City Council received and filed the May 2021 Development ServicesDepartment Update.

STUDY SESSION

16. SUBJECT: SERVICE WALK POLICY

RECOMMENDATION: That the City Council conduct a study session to review theproposed" Service Walk" for the City of Yucaipa, and direct staff as appropriate.

DISCUSSION: City Manager Casey presented the Agenda Report.

After discussion, it was Council consensus to approve the overall concept with an

amendment to the proposed policy to reflect that a Councilmember may nominate anindividual with a minimum of 16 years of service ( consecutive and/or broken) to thecommunity as either a City Councilmember and/or a City Commission/CommitteeMember, and to direct staff to return to Council with a program that recognizes citizens of

the community.


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ANNOUNCEMENTS

Councilmember Avila stated that he is thankful for Omnitrans working with the City and reportedthat Omnitrans would like to develop a Youth Advisory Committee to help them to address thetransportation needs of the high school and college students.

Councilmember Thorp thanked staff for their hard work over the past weekend with the YucaipaMusic and Arts Festival.

Mayor Bogh stated that it was an incredible weekend and that he was exceptionally proud to befrom Yucaipa.

City Manager Casey announced that the City received the Department of Treasury Guidelinesrelative to the Recovery Act Funding and will bring the goals and objectives to Council at anupcoming City Council meeting.

City Attorney Snow announced the Closed Session items.

CLOSED SESSION

Conference with Legal Counsel —Anticipated Litigation [ Gov' t Code § 54956.9( d)( 2)] - 1 item—

Liability Claim No. 2021- 01, Angeline Twitty

Conference with Labor Negotiator [ Govt. Code § 54957. 6] 1 item — Agency Negotiator: Ray

Casey, City Manager; Employee Organization: Yucaipa City Employees Association

Conference with Labor Negotiator [ Gov' t Code § 54957. 6] 1 item - Agency Negotiator: Ray

Casey, City Manager; Unrepresented Management, Supervisory and Confidential Employees.

City Manager Casey reported that City Council rejected Liability Claim Number 2021- 01.

ADJOURNMENT

The meeting adjourned. The next regularly scheduled meeting will be May 24, 2021 at 6: 00 PM.

GREG BOGH, MAYO

ATTEST:

0.1JENNIFER C WFORD

CITY CLE


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