city of big bear lake city council regular meeting …

CITY OF BIG BEAR LAKE

CITY COUNCIL

REGULAR MEETING AGENDA

NOVEMBER 25, 2019

Meeting Time - 6:30 p.m.

Meeting Location - Hofert Hall, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

_______ ______________________________________________________________________

COUNCILMEMBERS

MAYOR RANDALL PUTZ

MAYOR PRO TEM RICK HERRICK

COUNCILMEMBER DAVID CARETTO

COUNCILMEMBER BOB JACKOWSKI

COUNCILMEMBER BILL JAHN

CITY STAFF

CITY MANAGER JEFF MATHIEU

CITY ATTORNEY STEVE DEITSCH

DIRECTOR OF GOVERNMENT SERVICES KELLY ENT

DIRECTOR OF DEVELOPMENT SERVICES JOHN HARRIS

CITY CLERK ERICA STEPHENSON

OPEN SESSION Please Note: Agenda items may be moved at the discretion of the City Council.

CALL TO ORDER

PLEDGE OF ALLEGIANCE/INVOCATION

Invocation led by Senior Pastor Mike Barnes from Community Church Big Bear.

ROLL CALL

ANNOUNCEMENTS & UPCOMING EVENTS

City offices will be closed Thursday, November 28, and Friday, November 29, in

observance of the Thanksgiving Holiday.

The Annual Tree Lighting Ceremony is Friday, November 29, beginning at 5 p.m. on the

corner of Village Drive and Pine Knot Avenue in the Village.

EVENT CALENDAR FOR THE PERFORMING ARTS CENTER

For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com

The Lighthouse Youth Orchestra Winter Concert, December 6th at 7:00 pm in Hofert

Hall.

The 2019 Winter Voice Recital presented by the Voice Studio of Diane Sloan Kubeja,

December 8th at 2:00 pm.

CITY COUNCIL AGENDA PAGE 2 November 25, 2019

PRESENTATIONS

Presentation of a Proclamation to Joe and Laura Landaker recognizing their organization,

the Seven Stars Foundation.

PUBLIC COMMUNICATIONS

Public comment is permitted only on items not on the posted agenda that are within the subject

matter jurisdiction of the City. Please note that State law prohibits the City Council from taking

any action on items not listed on the agenda. There is a three minute maximum time limit when

addressing Council during this time period.

1. CONSENT CALENDAR

1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 10/17/19 THROUGH

11/13/19 IN THE AMOUNT OF $771,529.54 AND THE OCTOBER 2019

TREASURER’S REPORT

1.2 APPROVAL OF MEETING MINUTES FROM THE OCTOBER 28, 2019

REGULAR MEETING OF CITY COUNCIL

1.3 APPROVAL OF MEETING MINUTES FROM THE NOVEMBER 14 &

NOVEMBER 15 SPECIAL WORKSHOP MEETINGS OF CITY COUNCIL

1.4 AUTHORIZATION TO EXECUTE A COMMON USE AGREEMENT

WITH SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT –

RATHBUN CREEK TRAIL & KNICKERBOCKER TRAIL

Council consideration of authorizing the City Manager, or his designee, to execute

a Common Use Agreement with San Bernardino County Flood Control District.

1.5 AUTHORIZATION TO ADVERTISE – TRANSIENT PRIVATE HOME

RENTAL INSPECTION SERVICES

Council consideration of authorizing staff to advertise and solicit Transient Private

Home Rental Inspection Services; and determining that the solicitation is exempt

from the California Environmental Quality Act (CEQA), pursuant to Section

15378 of the CEQA Guidelines and authorize staff to file a Notice of Exemption.

1.6 AUTHORIZATION TO ADVERTISE – INFLOW & INFILTRATION

REDUCTION PROJECT

Council consideration of authorizing staff to advertise and solicit bids from

qualified contractors for the Inflow and Infiltration Reduction Project; and finding

that the Project is categorically exempt from the requirements of the California

Environmental Quality Act (CEQA), pursuant to Section 15301, Class 1(b) of the

CEQA Guidelines and authorize staff to file a Notice of Exemption.


1.7 AUTHORIZATION TO REJECT ALL BIDS FOR THE CIVIC CENTER

ADA MAIN FLOOR RESTROOM RECONSTRUCTION PROJECT

SUBMITTED ON NOVEMBER 14, 2019, APPROVE RESOLUTION NO.

2019-XXX MAKING FINDINGS PURSUANT TO CITY CHARTER

SECTION 1004, AND AUTHORIZE CITY WITH ITS EMPLOYEES TO

PROCEED TO HAVE SAID WORK DONE AS NECESSARY TO

COMPLETE THE CIVIC CENTER ADA MAIN FLOOR RESTROOM

RECONSTRUCTION PROJECT

Council consideration of rejecting all submitted bids (one bid) for the Civic Center

ADA Main Floor Restroom Reconstruction Project on November 14, 2019;

adopting Resolution No. 2019-XXX finding that the work may be performed

economically by City staff and through the award of specialty construction

contracts; authorizing the award of specialty construction contracts in an aggregate

amount not to exceed $65,000 to complete all work needed in the completion of

the Civic Center ADA Main Floor Restroom Reconstruction Project; and

authorizing the City Manager, or his designee, to execute the specialty contract

documents.

1.8 AUTHORIZE THE MIGRATION OF THE CITY’S PRIVATE HOME

RENTAL COMPLIANCE SOFTWARE (STR HELPER) TO THE NEW

PARENT COMPANY (HOST COMPLIANCE)

Council consideration of authorizing an appropriation of $140,000 from the

General Fund Unassigned Fund balance; and authorizing the City Manager, or his

designee, to execute a three-year agreement with Host Compliance for the short-

term rental compliance services described herein.

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. DISCUSSION/ACTION ITEMS

2.1 ACCEPT AS COMPLETE – MOONRIDGE ROAD REALIGNMENT AND

ROUNDABOUT PROJECT – ENGINEERING PHASE

Council consideration of accepting the Moonridge Road Realignment and

Roundabout Project – Engineering Phase as complete; and directing the City

Clerk’s Office to file a Notice of Completion with the County Recorder’s Office.

2.2 ADOPTION OF A RESOLUTION – RESOLUTION AUTHORIZING AN

APPLICATION FOR THE SB 2 PLANNING GRANT PROGRAM

Council consideration of approving and adopting Resolution No. 2019-XX to

authorize the filing of an application to the SB 2 Planning Grant Program; and

authorize the Director of Development Services, or his designee, to execute the

grant application documents.


2.3 AWARD CITY MANAGER EMPLOYMENT AGREEMENT

Council consideration of authorizing and directing the Mayor to execute a City

Manager employment agreement.

CITY COUNCIL GENERAL ANNOUNCEMENTS & CITY BUSINESS

Board/Committee Reports

San Bernardino County Transportation Authority Board Meeting on November 6,

represented by Councilmember Jahn.

Mountain Transit Board Meeting on November 20, represented by Councilmember

Caretto and Mayor Putz.

League of California Cities Desert Mountain Division Meeting on November 21,

represented by Mayor Putz.

ADJOURNMENT

I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was

posted in accordance with the applicable legal requirements. Dated this 22nd day of November, 2019.

________________________________

Erica Stephenson, City Clerk

The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special

assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831. Notification 72

hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this

meeting.

Check# Vendor/Employee Date Amount76457 Bear Valley Electric 10/17/19 9,778.4176458 Cintas Corporation 10/17/19 320.0276459 Steve Lawless 10/17/19 138.0076460 Orkin Inc. 10/17/19 159.3676461 PARS 10/17/19 1,761.4576462 Vicky Roney 10/17/19 1,697.0776463 US Bank Corporate Payment Systems 10/17/19 9,634.8976464 Valero Marketing & Supply Co 10/17/19 63.1376465 York 10/17/19 1,003.7576467 San Bernardino County Fire Protection District 10/24/19 420.0076468 Best Best & Krieger LLP 10/24/19 11,744.6776469 Big Bear Lake Urgent Care 10/24/19 120.0076471 Charlotte Bothwell 10/24/19 66.3876472 Jeff Butts 10/24/19 420.7376474 Bear Valley Electric 10/24/19 377.0876475 Jacky Ho Ting Chan 10/24/19 175.0076476 Charter Communications 10/24/19 6,662.2176477 Dapeer Rosenblit & Litvak LLP 10/24/19 9,840.0076478 James Dubuque 10/24/19 242.9476479 Fox Farm Storage 10/24/19 336.0076480 Frontier Communications 10/24/19 91.6676481 Israel Gomez-Rosales 10/24/19 171.4076482 Rick Herrick 10/24/19 1,107.5676483 Matich Corporation 10/24/19 30,890.4076484 Randy Spitz 10/24/19 21.5576485 Pacific Real Estate Consultants, Inc. 10/24/19 3,000.0076486 Tim Shields 10/24/19 132.7576487 Southwest Gas Corporation 10/24/19 1,690.0176488 U.S. Bank National Association 10/24/19 1,892.1476489 Verizon Wireless 10/24/19 1,373.4076490 Willdan Engineering Inc 10/24/19 9,404.0076494 All Protection Alarm 10/31/19 837.8676495 Bad Bear Sportswear 10/31/19 442.3276496 Richard Keith Bates 10/31/19 5,500.0076497 Big Bear Lake Urgent Care 10/31/19 260.0076499 James Berge 10/31/19 425.0076500 Bear Valley Electric 10/31/19 2,731.8376501 Jacky Ho Ting Chan 10/31/19 246.3776502 Charter Communications 10/31/19 104.3176503 Jared Cheek 10/31/19 425.0076504 Mike Childers 10/31/19 387.8676505 James Dubuque 10/31/19 425.0076506 Pola Durban 10/31/19 16.2476507 Jeremy Estrada 10/31/19 398.6076508 Frank Gerlette 10/31/19 322.9876509 Israel Gomez-Rosales 10/31/19 226.7976510 HdL Coren & Cone Inc. 10/31/19 3,797.1176511 Holland Equipment Company 10/31/19 17,491.3476512 Terry Huefner 10/31/19 243.4976513 Sara Humphrey 10/31/19 425.00

City of Big Bear Lake

Checks Issued 10/17/19 through 11/13/19

1 of 4

Check# Vendor/Employee Date Amount



76514 Brys Kuntz 10/31/19 282.2976515 Bob Lawyer 10/31/19 342.6076516 Ryan Masterpol 10/31/19 312.5676517 David Misak 10/31/19 278.5076518 Susana Morales 10/31/19 451.0076519 Carlos Navarro 10/31/19 425.0076520 Javier Navarrete 10/31/19 425.0076521 Alex Negrete 10/31/19 321.4976522 Socorro Negrete 10/31/19 425.0076523 Open Air Big Bear 10/31/19 1,875.0076524 PARS 10/31/19 3,000.0076525 Domingo Rojas 10/31/19 398.6276526 Romans Construction Corp. 10/31/19 91,699.0076527 Sam Salmas 10/31/19 328.5876528 Matthew Segovia 10/31/19 425.0076529 Jose Servin 10/31/19 425.0076530 Harry Takenaka 10/31/19 421.0376531 Anthony Valdez 10/31/19 425.0076532 Cynthia Valenzuela 10/31/19 349.5776533 David Wagner 10/31/19 394.2976534 Jason Watterson 10/31/19 425.0076535 Robert Wedge 10/31/19 344.7576536 Marcel Westplat 10/31/19 297.4976537 Willdan Engineering Inc 10/31/19 15,770.0076538 Bay City Equipment Industries 11/06/19 2,637.2576539 Clifford Fowler 11/06/19 23,938.2676540 Tim Breunig 11/06/19 200.0076541 Butchers Blocks & Building Materials 11/06/19 1,217.2576543 CMB Structures, Inc. 11/06/19 82,483.7576544 Lumber City Corp. 11/06/19 128.9976545 Franklin Truck Parts, Inc 11/06/19 117.6076546 Geiger Supply, Inc. 11/06/19 144.0776547 Grainger Inc. 11/06/19 955.6576548 Inland Kubota, Inc 11/06/19 2,818.5776549 KOA Corporation 11/06/19 2,071.2576550 Ludecke's Electrical Service, Inc. 11/06/19 445.0076551 Matich Corporation 11/06/19 5,827.1776552 McGrath Concrete Pumping 11/06/19 516.0076553 Mission Linen Supply Inc. 11/06/19 1,385.4576554 Multiquip Inc 11/06/19 34,707.5976555 NAPA Auto Parts 11/06/19 207.7876557 PR Diamond Products, Inc 11/06/19 981.0076558 Quill Corporation 11/06/19 842.4976559 Redlands Auto Plaza 11/06/19 249.6076560 ROW Traffic Safety, Inc. 11/06/19 2,380.2776561 Rise Interpreting, Inc. 11/06/19 160.0076562 Robertson's Ready Mix 11/06/19 4,088.8676563 Paul Senft 11/06/19 200.0076566 TKE Engineering Inc. 11/06/19 23,057.5076567 Transtech Engineers, Inc. 11/06/19 5,403.50

2 of 4




76568 Vulcan Materials Company Inc. 11/06/19 1,715.3576569 Waxie Sanitary Supply Inc. 11/06/19 2,669.6976570 Zumar Industries, Inc. 11/06/19 2,099.1076579 Ca Dept of Fish & WIldlife LSA Program 11/07/19 5,313.0076580 San Bernardino County Clerk of the Board of Supervisors 11/07/19 50.0076581 City of Big Bear Lake Dept of Water & Power 11/07/19 2,359.2076582 Artistic Holiday Designs LLC 11/07/19 3,569.8176583 Ian Steele Odom 11/07/19 317.0076584 Bear Valley Electric 11/07/19 6,730.0676585 Charter Communications 11/07/19 2,148.5076586 Cintas Corporation 11/07/19 936.9476587 CRWQCB Santa Ana Region 11/07/19 7,100.0076588 Docu-Trust 11/07/19 50.0076589 Espyr 11/07/19 201.1976590 FedEx 11/07/19 65.2076591 Fisher Integrated, Inc. 11/07/19 1,200.0076592 Foxy's Auto Center, Inc. 11/07/19 347.8876593 Frontier Communications 11/07/19 59.0976594 The Grizzly 11/07/19 1,501.9976595 LEOCO Fence Company 11/07/19 5,717.4576596 Randy Spitz 11/07/19 194.0076597 Peckham & McKenney Inc. 11/07/19 9,000.0076598 Jeanette Prickett 11/07/19 84.9176599 Seat Advisor, Inc. 11/07/19 23.2576600 TNN Imaging 11/07/19 122.4076601 US Bank Corporate Payment Systems 11/07/19 15,105.5776602 Vulcan Materials Company Inc. 11/07/19 2,222.7176603 Maria Piperova 11/08/19 200.0076604 AW Direct 11/13/19 56.5676605 Big Bear Disposal Inc 11/13/19 176,040.5176606 Big Bear Disposal Inc 11/13/19 934.6976607 BBC Saw Works, Inc. 11/13/19 8.2476608 BlackHole Technologies Inc 11/13/19 320.0076609 Tim Breunig 11/13/19 200.0076610 Butchers Blocks & Building Materials 11/13/19 483.5876611 Bear Valley Tree Care, Inc. 11/13/19 1,479.0076612 CACEO 11/13/19 285.0076613 CALED 11/13/19 350.0076614 CDW Government LLC 11/13/19 1,557.3576615 ClientFirst Consulting Group, LLC 11/13/19 6,772.0076616 The Collins Group 11/13/19 501.0676617 Geiger Supply, Inc. 11/13/19 45.1576618 KPFF Inc. 11/13/19 14,380.0076620 Mission Linen Supply Inc. 11/13/19 1,387.4676621 Mojave Desert & Mountain 11/13/19 3,551.0076622 NAPA Auto Parts 11/13/19 1,669.0876624 Parkhouse Tire, Inc. 11/13/19 3,402.2576625 Gold Arc Inc. 11/13/19 297.5076626 Quill Corporation 11/13/19 123.8976627 Quinn Company 11/13/19 172.49

3 of 4




76628 ROW Traffic Safety, Inc. 11/13/19 2,258.0876629 Robertson's Ready Mix 11/13/19 409.4576630 Paul Senft 11/13/19 200.0076631 Smith Surveying, Inc. 11/13/19 3,400.0076632 South Coast Ltng & Design, Inc 11/13/19 2,171.1376633 Staples Business Credit 11/13/19 219.0176634 TKE Engineering Inc. 11/13/19 5,082.5076635 Twin Bear Equipment Rental, Inc. 11/13/19 212.9276636 Uline 11/13/19 968.7576637 Underground Service Alert Inc. 11/13/19 353.3076638 Waxie Sanitary Supply Inc. 11/13/19 4,139.41ACH Bynette L Mote 11/06/19 200.00ACH Bynette L Mote 11/13/19 200.00ACH Charles Lindeen 11/06/19 1,470.00ACH Charles Lindeen 11/13/19 1,330.00ACH David Caretto 10/24/19 129.92ACH Erica Stephenson 10/31/19 245.51ACH Gary Payne 10/31/19 855.00ACH Gary Payne 11/07/19 675.00ACH Jeff Holoubek 11/06/19 200.00ACH Jeff Holoubek 11/13/19 200.00ACH Kevin Sebourn 11/07/19 155.05ACH Laura Knotts 10/24/19 11.37ACH Maureen A. Auer 11/06/19 200.00ACH Maureen A. Auer 11/13/19 200.00ACH Rachel Bowman 10/17/19 112.88ACH Randall Putz 10/24/19 131.08ACH Sara Lopez 11/07/19 46.40ACH Sean Stephenson 11/06/19 1,700.00ACH Sean Stephenson 11/13/19 2,482.00

771,529.54

4 of 4

Check# Vendor/Employee Transaction AmountCity Council 4110

76463 US Bank Corporate Payment Systems Year-End Gathering Expense/Meeting Expense 10/17/19 158.6376482 Rick Herrick Reimb League Conference Expenses 10/24/19 1,107.5676496 Richard Keith Bates Events Resources Management Services 10/31/19 5,500.0076518 Susana Morales Meal Provisions 10/31/19 451.0076601 US Bank Corporate Payment Systems League Conference Expenses 11/07/19 3,711.96ACH David Caretto Reimb League Conference Expenses 10/24/19 129.92ACH Randall Putz Reimb League Conference Expenses 10/24/19 131.08

City Council Total 11,190.15

Community Promotion/Sponsorship 411176462 Vicky Roney Signature Sponsored Event Expense - Village Tree Lighting Ceremony 10/17/19 1,697.0776463 US Bank Corporate Payment Systems Signature Sponsored Event Expense - Halloween in the Village 10/17/19 161.3676523 Open Air Big Bear Community Events Grant - Big Bear Turkey Trot 10/31/19 1,875.0076582 Artistic Holiday Designs LLC Signature Sponsored Event Expense - Village Tree Lighting Ceremony 11/07/19 3,569.8176601 US Bank Corporate Payment Systems Signature Sponsored Event Expense - Halloween in the Village 11/07/19 1,885.45

Community Promotion/Sponsorship Total 9,188.69

City Manager 4120

76463 US Bank Corporate Payment Systems Office Supplies 10/17/19 128.8976489 Verizon Wireless Cell Phone 10/24/19 69.3376601 US Bank Corporate Payment Systems Annual Subscription/Finance Conference Expenses 11/07/19 792.54

City Manager Total 990.76

City Clerk 4130

76463 US Bank Corporate Payment Systems Office Supplies 10/17/19 98.4576489 Verizon Wireless Cell Phone 10/24/19 51.6176594 The Grizzly Legal Notices 11/07/19 1,202.7576601 US Bank Corporate Payment Systems Proclamation Frames/Economic Interest Filing Fee 11/07/19 306.5576603 Maria Piperova Compliance Reimbursement 11/08/19 200.00

City Clerk Total 1,859.36

Financial Services 4140

76489 Verizon Wireless Cell Phone 10/24/19 45.8776510 HdL Coren & Cone Inc. Property Tax Consulting Services 10/31/19 3,797.1176524 PARS GASB 67 & 68 Disclosure Report 10/31/19 3,000.0076558 Quill Corporation Office Supplies 11/06/19 83.1976590 FedEx Shipping Charges 11/07/19 65.2076601 US Bank Corporate Payment Systems GFOA & CSMFO Budget Award Fees 11/07/19 578.6076626 Quill Corporation Office Supplies 11/13/19 123.8976633 Staples Business Credit Office Supplies 11/13/19 16.67ACH Laura Knotts Mileage Reimbursement 10/24/19 11.37ACH Sara Lopez Mileage Reimbursement 11/07/19 46.40

Financial Services Total 7,768.30

City of Big Bear LakeExpenditure By Department


1 of 9

Check# Vendor/Employee Transaction Amount



Human Resources 4150

76461 PARS Administrative Fees 10/17/19 1,761.4576463 US Bank Corporate Payment Systems Conference and Training Expenses 10/17/19 2,802.6576465 York Administrative Fees 10/17/19 1,003.7576469 Big Bear Lake Urgent Care Medical Services 10/24/19 120.0076471 Charlotte Bothwell Mileage Reimbursement 10/24/19 66.3876478 James Dubuque Mileage Reimbursement 10/24/19 242.9476486 Tim Shields Mileage Reimbursement 10/24/19 132.7576489 Verizon Wireless Cell Phone 10/24/19 19.2576497 Big Bear Lake Urgent Care Medical Services 10/31/19 260.0076558 Quill Corporation Office Supplies 11/06/19 130.1176589 Espyr EAP Services 11/07/19 201.1976597 Peckham & McKenney Inc. Recruitment Services 11/07/19 9,000.0076598 Jeanette Prickett Mileage Reimbursement 11/07/19 84.9176601 US Bank Corporate Payment Systems Conference and Training Expenses 11/07/19 4,746.05ACH Erica Stephenson Mileage Reimbursement 10/31/19 245.51ACH Rachel Bowman Mileage Reimbursement 10/17/19 112.88

Human Resources Total 20,929.82

City Attorney 4170

76468 Best Best & Krieger LLP Professional Legal Services 10/24/19 11,744.6776477 Dapeer Rosenblit & Litvak LLP Professional Legal Services 10/24/19 9,840.00

City Attorney Total 21,584.67

PW: Traffic Safety 4230

76457 Bear Valley Electric Electricity Usage 10/17/19 478.1476474 Bear Valley Electric Electricity Usage 10/24/19 317.11

PW: Traffic Safety Total 795.25

Engineering 4310

76463 US Bank Corporate Payment Systems Business Meeting Expenses 10/17/19 997.1476475 Jacky Ho Ting Chan Winter Clothing Allowance 10/24/19 175.0076481 Israel Gomez-Rosales Winter Clothing Allowance 10/24/19 171.4076489 Verizon Wireless Cell Phone 10/24/19 117.6376501 Jacky Ho Ting Chan Winter Clothing Allowance 10/31/19 246.3776509 Israel Gomez-Rosales Winter Clothing Allowance 10/31/19 226.7976601 US Bank Corporate Payment Systems Business Meeting Expenses/Office Supplies 11/07/19 82.2976633 Staples Business Credit Office Supplies 11/13/19 98.0176634 TKE Engineering Inc. Engineering Services -Signing & Striping Modifications 11/13/19 2,392.50

Engineering Total 4,507.13

PW: Street Maintenance 4320

76458 Cintas Corporation AED Lease 10/17/19 53.3476463 US Bank Corporate Payment Systems Fuel Charges 10/17/19 630.07

2 of 9




76464 Valero Marketing & Supply Co Fuel Charges 10/17/19 63.1376479 Fox Farm Storage Storage Rental Spaces 10/24/19 336.0076484 Randy Spitz Meeting Supplies 10/24/19 10.7876489 Verizon Wireless Cell Phone 10/24/19 202.4276499 James Berge Winter Clothing Allowance 10/31/19 425.0076502 Charter Communications Cable 10/31/19 29.3376503 Jared Cheek Winter Clothing Allowance 10/31/19 425.0076504 Mike Childers Winter Clothing Allowance 10/31/19 387.8676507 Jeremy Estrada Winter Clothing Allowance 10/31/19 398.6076511 Holland Equipment Company Truck Mounted Snowplows 10/31/19 17,491.3476512 Terry Huefner Winter Clothing Allowance 10/31/19 243.4976513 Sara Humphrey Winter Clothing Allowance 10/31/19 425.0076514 Brys Kuntz Winter Clothing Allowance 10/31/19 282.2976515 Bob Lawyer Winter Clothing Allowance 10/31/19 342.6076516 Ryan Masterpol Winter Clothing Allowance 10/31/19 312.5676517 David Misak Winter Clothing Allowance 10/31/19 278.5076519 Carlos Navarro Winter Clothing Allowance 10/31/19 425.0076520 Javier Navarrete Winter Clothing Allowance 10/31/19 425.0076521 Alex Negrete Winter Clothing Allowance 10/31/19 321.4976522 Socorro Negrete Winter Clothing Allowance 10/31/19 425.0076525 Domingo Rojas Winter Clothing Allowance 10/31/19 398.6276526 Romans Construction Corp. Snow Standby Charges 10/31/19 91,699.0076528 Matthew Segovia Winter Clothing Allowance 10/31/19 425.0076529 Jose Servin Winter Clothing Allowance 10/31/19 425.0076530 Harry Takenaka Winter Clothing Allowance 10/31/19 421.0376532 Cynthia Valenzuela Winter Clothing Allowance 10/31/19 349.5776533 David Wagner Winter Clothing Allowance 10/31/19 394.2976539 Clifford Fowler Tire Chains 11/06/19 23,938.2676541 Butchers Blocks & Building Materials Materials/ Supplies 11/06/19 283.7276544 Lumber City Corp. Materials/ Supplies 11/06/19 43.5776547 Grainger Inc. Materials/ Supplies 11/06/19 170.7376551 Matich Corporation Asphalt 11/06/19 943.0776553 Mission Linen Supply Inc. Uniform Laundry Service 11/06/19 554.1876557 PR Diamond Products, Inc Asphalt 11/06/19 490.5076560 ROW Traffic Safety, Inc. Signage 11/06/19 2,380.2776562 Robertson's Ready Mix Sand 11/06/19 123.9176568 Vulcan Materials Company Inc. Asphalt 11/06/19 1,715.3576569 Waxie Sanitary Supply Inc. Janitorial Supplies 11/06/19 459.6176570 Zumar Industries, Inc. Signage 11/06/19 2,099.1076586 Cintas Corporation First Aid Supplies 11/07/19 734.5576592 Foxy's Auto Center, Inc. Vehicle Maintenance 11/07/19 347.8876601 US Bank Corporate Payment Systems Fuel Charges 11/07/19 447.1076602 Vulcan Materials Company Inc. Asphalt 11/07/19 2,222.7176608 BlackHole Technologies Inc GPS Monthly Service 11/13/19 320.0076610 Butchers Blocks & Building Materials Materials/ Supplies Returns 11/13/19 -225.73

3 of 9




76620 Mission Linen Supply Inc. Uniform Laundry Service 11/13/19 554.9976628 ROW Traffic Safety, Inc. Signage 11/13/19 2,258.0876629 Robertson's Ready Mix Sand 11/13/19 409.4576633 Staples Business Credit Office Supplies 11/13/19 66.9376638 Waxie Sanitary Supply Inc. Janitorial Supplies 11/13/19 1,055.46ACH Kevin Sebourn Winter Clothing Allowance 11/07/19 155.05

PW: Street Maintenance Total 159,595.05

PW: Vehicle Maintenance 4325

76457 Bear Valley Electric Electricity Usage 10/17/19 33.0476463 US Bank Corporate Payment Systems Vehicle Repair Parts 10/17/19 582.2776487 Southwest Gas Corporation Natural Gas Usage 10/24/19 403.2576545 Franklin Truck Parts, Inc Vehicle Repair Parts 11/06/19 117.6076553 Mission Linen Supply Inc. Uniform Laundry Service 11/06/19 69.2676555 NAPA Auto Parts Vehicle Repair Parts 11/06/19 160.3376559 Redlands Auto Plaza Vehicle Repair Parts 11/06/19 249.6076581 City of Big Bear Lake Dept of Water & Power Water Usage 11/07/19 127.0076601 US Bank Corporate Payment Systems Vehicle Maintenance 11/07/19 15.0076620 Mission Linen Supply Inc. Uniform Laundry Service 11/13/19 69.3576622 NAPA Auto Parts Vehicle Repair Parts 11/13/19 1,571.4876624 Parkhouse Tire, Inc. Tires 11/13/19 3,032.7976627 Quinn Company Vehicle Repair Parts 11/13/19 172.49

PW: Vehicle Maintenance Total 6,603.46

PW: Street Lighting 4330

76457 Bear Valley Electric Electricity Usage 10/17/19 325.3576474 Bear Valley Electric Electricity Usage 10/24/19 59.9776584 Bear Valley Electric Electricity Usage 11/07/19 6,222.11

PW: Street Lighting Total 6,607.43

PW: Parking Lots/Chamber 4335

76457 Bear Valley Electric Electricity Usage 10/17/19 425.0676463 US Bank Corporate Payment Systems Batteries 10/17/19 54.6376494 All Protection Alarm Alarm Monitoring 10/31/19 119.7076500 Bear Valley Electric Electricity Usage 10/31/19 1,306.8576502 Charter Communications Security Camera Internet Service 10/31/19 74.9876541 Butchers Blocks & Building Materials Materials/Supplies 11/06/19 22.6076546 Geiger Supply, Inc. Plumbing Supplies 11/06/19 9.9276550 Ludecke's Electrical Service, Inc. Electrical Services 11/06/19 445.0076569 Waxie Sanitary Supply Inc. Janitorial Supplies 11/06/19 459.6276581 City of Big Bear Lake Dept of Water & Power Water Usage 11/07/19 427.2276585 Charter Communications Security Camera Internet Service 11/07/19 74.9876610 Butchers Blocks & Building Materials Materials/Supplies Returns 11/13/19 -29.9176617 Geiger Supply, Inc. Plumbing Supplies 11/13/19 5.2276632 South Coast Ltng & Design, Inc Restroom Stall Doors 11/13/19 1,447.42

4 of 9




76638 Waxie Sanitary Supply Inc. Janitorial Supplies 11/13/19 1,055.47PW: Parking Lots/Chamber Total 5,898.76

Planning 4410

76463 US Bank Corporate Payment Systems Office Supplies 10/17/19 48.9776489 Verizon Wireless Cell Phone 10/24/19 45.2876490 Willdan Engineering Inc Environmental Impact Report 10/24/19 9,404.0076601 US Bank Corporate Payment Systems Office Supplies 11/07/19 138.2976613 CALED Membership Renewal 11/13/19 350.00

Planning Total 9,986.54

Planning Commission 4411

76540 Tim Breunig Planning Commissioner Services 11/06/19 200.0076561 Rise Interpreting, Inc. ASL Interpreting Services 11/06/19 160.0076563 Paul Senft Planning Commissioner Services 11/06/19 200.0076594 The Grizzly Legal Notices 11/07/19 299.2476609 Tim Breunig Planning Commissioner Services 11/13/19 200.0076630 Paul Senft Planning Commissioner Services 11/13/19 200.00ACH Bynette L Mote Planning Commissioner Services 11/06/19 200.00ACH Bynette L Mote Planning Commissioner Services 11/13/19 200.00ACH Jeff Holoubek Planning Commissioner Services 11/06/19 200.00ACH Jeff Holoubek Planning Commissioner Services 11/13/19 200.00ACH Maureen A. Auer Planning Commissioner Services 11/06/19 200.00ACH Maureen A. Auer Planning Commissioner Services 11/13/19 200.00

Planning Commission Total 2,459.24

Code Compliance 4415

76489 Verizon Wireless Cell Phone 10/24/19 118.5876495 Bad Bear Sportswear Uniforms 10/31/19 172.4076505 James Dubuque Winter Clothing Allowance 10/31/19 425.0076536 Marcel Westplat Winter Clothing Allowance 10/31/19 297.4976558 Quill Corporation Office Supplies 11/06/19 105.7776610 Butchers Blocks & Building Materials Materials/Supplies 11/13/19 25.8476612 CACEO Membership Renewals 11/13/19 285.00ACH Charles Lindeen TPHR Inspections 11/06/19 1,470.00ACH Charles Lindeen TPHR Inspections 11/13/19 1,330.00ACH Sean Stephenson TPHR Inspections 11/06/19 1,700.00ACH Sean Stephenson TPHR Inspections 11/13/19 2,482.00

Code Compliance Total 8,412.08

Intergovernmental/Community 4420

76463 US Bank Corporate Payment Systems eBlast Newsletter Fee 10/17/19 45.0076489 Verizon Wireless Cell Phone 10/24/19 26.2276601 US Bank Corporate Payment Systems Annual Snow Removal Guides 11/07/19 2,166.73

Intergovernmental/Community Relations Total 2,237.95

5 of 9




Building & Safety 4430

76489 Verizon Wireless Cell Phone 10/24/19 88.4076495 Bad Bear Sportswear Uniforms 10/31/19 269.9276537 Willdan Engineering Inc Inspection/Plan Review Services 10/31/19 15,770.00

Building & Safety Total 16,128.32

PAC: Performing Arts Center 4610

76457 Bear Valley Electric Electricity Usage 10/17/19 1,284.7676459 Steve Lawless Piano Tuning 10/17/19 138.0076463 US Bank Corporate Payment Systems Stage Motor Refund/Batteries 10/17/19 -9.7776472 Jeff Butts Winter Clothing Allowance 10/24/19 420.7376487 Southwest Gas Corporation Natural Gas Usage 10/24/19 91.2976489 Verizon Wireless Cell Phone 10/24/19 48.1276494 All Protection Alarm Alarm Monitoring 10/31/19 99.9576541 Butchers Blocks & Building Materials Materials/Supplies 11/06/19 10.2176583 Ian Steele Odom Theatre Carpet Cleaning 11/07/19 317.0076599 Seat Advisor, Inc. Ticket Sales 11/07/19 23.2576610 Butchers Blocks & Building Materials Materials/Supplies 11/13/19 28.58ACH Gary Payne Contract Services 10/31/19 855.00ACH Gary Payne Contract Services 11/07/19 675.00

PAC: Performing Arts Center Total 3,982.12

PW: City Parks 4625

76457 Bear Valley Electric Electricity Usage 10/17/19 917.9676463 US Bank Corporate Payment Systems Batteries 10/17/19 54.6376476 Charter Communications Security Camera Internet Service 10/24/19 303.7976500 Bear Valley Electric Electricity Usage 10/31/19 678.4976541 Butchers Blocks & Building Materials Materials/ Supplies 11/06/19 821.4976544 Lumber City Corp. Materials/ Supplies 11/06/19 85.4276552 McGrath Concrete Pumping Rock - Boulder Bay Park 11/06/19 516.0076562 Robertson's Ready Mix Concrete/Sand 11/06/19 2,626.9976569 Waxie Sanitary Supply Inc. Janitorial Supplies 11/06/19 459.6276581 City of Big Bear Lake Dept of Water & Power Water Usage 11/07/19 797.0276585 Charter Communications Security Camera Internet Service 11/07/19 74.9876595 LEOCO Fence Company Citywide Fencing Project - Retention 11/07/19 290.5076610 Butchers Blocks & Building Materials Materials/ Supplies 11/13/19 1,029.8776611 Bear Valley Tree Care, Inc. Tree Removal 11/13/19 1,479.0076616 The Collins Group Flag Pole Ropes 11/13/19 250.5376635 Twin Bear Equipment Rental, Inc. Equipment Rentals 11/13/19 157.9276636 Uline Dog Waste System Receptacle 11/13/19 819.0176638 Waxie Sanitary Supply Inc. Janitorial Supplies 11/13/19 1,055.47

PW: City Parks Total 12,418.69

General Government 4800

6 of 9




76463 US Bank Corporate Payment Systems Envelopes 10/17/19 460.5276476 Charter Communications Internet Service 10/24/19 659.7776488 U.S. Bank National Association Copier Lease 10/24/19 1,892.1476489 Verizon Wireless Cell Phone 10/24/19 7.1976494 All Protection Alarm Answering Service 10/31/19 618.2176506 Pola Durban Mileage Reimbursement 10/31/19 16.2476558 Quill Corporation Office Supplies 11/06/19 523.4276585 Charter Communications High Speed Internet/Cable 11/07/19 1,998.5476588 Docu-Trust Document Storage 11/07/19 50.0076593 Frontier Communications Phone Service 11/07/19 59.0976596 Randy Spitz Meeting Supplies 11/07/19 194.0076614 CDW Government LLC Office Supplies 11/13/19 43.9076633 Staples Business Credit Office Supplies 11/13/19 37.40

General Government Total 6,560.42

Technology Services 4810

76463 US Bank Corporate Payment Systems Solar Monitoring Renewal/Video Broadcasting Software Subscription 10/17/19 3,115.7276489 Verizon Wireless Cell Phone 10/24/19 16.8476591 Fisher Integrated, Inc. Video Streaming 11/07/19 1,200.0076600 TNN Imaging Plotter Maintenance Contract 11/07/19 122.4076601 US Bank Corporate Payment Systems Computer Supplies/Meeting Expense 11/07/19 235.0176614 CDW Government LLC Network Security Software Subscription 11/13/19 1,513.4576615 ClientFirst Consulting Group, LLC Information Technology Assessment 11/13/19 6,772.00

Technology Services Total 12,975.42

Civic Center 4820

76457 Bear Valley Electric Electricity Usage 10/17/19 3,854.2876458 Cintas Corporation AED Lease 10/17/19 213.3576460 Orkin Inc. Pest Control 10/17/19 159.3676463 US Bank Corporate Payment Systems Light Bulbs 10/17/19 108.1976476 Charter Communications Camera Installations/Security Camera Internet Service 10/24/19 5,698.6576487 Southwest Gas Corporation Natural Gas Usage 10/24/19 328.8476489 Verizon Wireless Cell Phone 10/24/19 46.0676541 Butchers Blocks & Building Materials Materials/Supplies 11/06/19 26.9276547 Grainger Inc. Materials/Supplies 11/06/19 318.4276553 Mission Linen Supply Inc. Uniform Laundry Service 11/06/19 96.9976569 Waxie Sanitary Supply Inc. Janitorial Supplies 11/06/19 459.6276581 City of Big Bear Lake Dept of Water & Power Water Usage 11/07/19 470.0676586 Cintas Corporation First Aid Supplies 11/07/19 202.3976595 LEOCO Fence Company Citywide Fencing Project - Retention 11/07/19 2,159.2076606 Big Bear Disposal Inc Disposal Charges 11/13/19 838.7676610 Butchers Blocks & Building Materials Materials/Supplies Returns 11/13/19 -163.2376616 The Collins Group Flag Pole Ropes 11/13/19 250.5376617 Geiger Supply, Inc. Plumbing Supplies 11/13/19 39.9376620 Mission Linen Supply Inc. Uniform Laundry Service 11/13/19 97.13

7 of 9




76625 Gold Arc Inc. Automatic Door Maintenance 11/13/19 297.5076638 Waxie Sanitary Supply Inc. Janitorial Supplies 11/13/19 973.01

Civic Center Total 16,475.96

Sanitation 250

76457 Bear Valley Electric Electricity Usage 10/17/19 1,798.6476458 Cintas Corporation AED Lease 10/17/19 53.3376463 US Bank Corporate Payment Systems CWEA Memberships 10/17/19 197.5476480 Frontier Communications Pump Station 10/24/19 91.6676484 Randy Spitz Meeting Supplies 10/24/19 10.7776487 Southwest Gas Corporation Natural Gas Usage 10/24/19 403.2376489 Verizon Wireless Cell Phone 10/24/19 372.3076500 Bear Valley Electric Electricity Usage 10/31/19 121.2876508 Frank Gerlette Winter Clothing Allowance 10/31/19 322.9876527 Sam Salmas Winter Clothing Allowance 10/31/19 328.5876531 Anthony Valdez Winter Clothing Allowance 10/31/19 425.0076534 Jason Watterson Winter Clothing Allowance 10/31/19 425.0076535 Robert Wedge Winter Clothing Allowance 10/31/19 344.7576538 Bay City Equipment Industries Electrical Maintenance 11/06/19 2,637.2576541 Butchers Blocks & Building Materials Materials/Supplies 11/06/19 52.3176546 Geiger Supply, Inc. Plumbing Supplies 11/06/19 134.1576547 Grainger Inc. Materials/Supplies 11/06/19 278.5976553 Mission Linen Supply Inc. Uniform Laundry Service 11/06/19 554.1876555 NAPA Auto Parts Vehicle Repair Parts 11/06/19 47.4576557 PR Diamond Products, Inc Asphalt 11/06/19 490.5076581 City of Big Bear Lake Dept of Water & Power Water Usage 11/07/19 55.1076584 Bear Valley Electric Electricity Usage 11/07/19 507.9576610 Butchers Blocks & Building Materials Materials/Supplies Returns 11/13/19 -170.8876620 Mission Linen Supply Inc. Uniform Laundry Service 11/13/19 554.9976622 NAPA Auto Parts Vehicle Repair Parts 11/13/19 97.6076624 Parkhouse Tire, Inc. Tires 11/13/19 369.4676637 Underground Service Alert Inc. Underground Dig Alert Services 11/13/19 353.30

Sanitation Total 10,857.01

Village Streetscape 291

76457 Bear Valley Electric Electricity Usage 10/17/19 661.1876487 Southwest Gas Corporation Natural Gas Usage 10/24/19 463.4076500 Bear Valley Electric Electricity Usage 10/31/19 625.2176547 Grainger Inc. Materials/Supplies 11/06/19 187.9176569 Waxie Sanitary Supply Inc. Roller Brushes/Floor Scrubber 11/06/19 831.2276581 City of Big Bear Lake Dept of Water & Power Water Usage 11/07/19 482.8076605 Big Bear Disposal Inc Village Litter Containers 11/13/19 1,545.3576607 BBC Saw Works, Inc. Materials/Supplies 11/13/19 8.2476610 Butchers Blocks & Building Materials Materials/Supplies Returns 11/13/19 -10.9676632 South Coast Ltng & Design, Inc Bollards 11/13/19 723.71

8 of 9




76636 Uline Materials/Supplies 11/13/19 149.74Village Streetscape Total 5,667.80

Capital Projects 321

76485 Pacific Real Estate Consultants, Inc. Appraisal Services - Rathbun Creek Trail 10/24/19 3,000.0076548 Inland Kubota, Inc Equipment Replacements - Rotary Sweeper 11/06/19 2,818.5776554 Multiquip Inc Trailer Mounted Diesel Powered Pump 11/06/19 34,707.5976566 TKE Engineering Inc. Engineering Services - Big Bear Elementary School Parking Lot 11/06/19 23,057.5076567 Transtech Engineers, Inc. Engineer Services - Castle Rock Trailhead 11/06/19 5,403.5076579 Ca Dept of Fish & WIldlife LSA Program Permit Fee - Stanfield Cutoff Connectivity Project 11/07/19 5,313.0076580 San Bernardino County Clerk of the Board of Supervisors Notice of Exemption - Stanfield Cutoff Connectivity Project 11/07/19 50.0076587 CRWQCB Santa Ana Region Permit Fee - Stanfield Cutoff Connectivity Project 11/07/19 7,100.0076595 LEOCO Fence Company Citywide Fencing Project - Retention 11/07/19 1,302.6076604 AW Direct Vehicle Replacement Supplies 11/13/19 28.2876604 AW Direct Vehicle Replacement Supplies 11/13/19 28.2876618 KPFF Inc. Engineer Services - Stanfield Cutoff Connectivity Project 11/13/19 14,380.0076631 Smith Surveying, Inc. Surveying Services - Stanfield Cutoff Connectivity Project 11/13/19 3,400.0076634 TKE Engineering Inc. Engineering Services - Big Bear Elementary School Parking Lot 11/13/19 2,690.00

Capital Projects/PW & Sani Total 103,279.32

Capital Projects /Streets 350

76483 Matich Corporation Asphalt - Street Projects 10/24/19 30,890.4076543 CMB Structures, Inc. Drainage Channel Repairs - Arroyo Drive & Prairie Lane 11/06/19 82,483.7576549 KOA Corporation Engineering Design Services - Moonridge Rd Realignment 11/06/19 2,071.2576551 Matich Corporation Asphalt - Street Projects 11/06/19 4,884.1076562 Robertson's Ready Mix Sand - Street Projects 11/06/19 1,337.9676595 LEOCO Fence Company Citywide Fencing Project - Retention 11/07/19 1,965.1576635 Twin Bear Equipment Rental, Inc. Equipment Rental - Street Projects 11/13/19 55.00

Capital Projects/Street Improvements Total 123,687.61

Refuse 550

76467 San Bernardino County Fire Protection District Hazardous Materials CUPA Permit 10/24/19 420.0076489 Verizon Wireless Cell Phone 10/24/19 98.3076553 Mission Linen Supply Inc. Uniform Laundry Service 11/06/19 110.8476605 Big Bear Disposal Inc Residential & Curb Bin Trash Service 11/13/19 174,495.1676606 Big Bear Disposal Inc Restroom Rentals 11/13/19 95.9376620 Mission Linen Supply Inc. Uniform Laundry Service 11/13/19 111.0076621 Mojave Desert & Mountain MDSW Joint Powers Authority Contribution 11/13/19 3,551.00

Refuse Total 178,882.23Grand Total 771,529.54

9 of 9

CITY OF BIG BEAR LAKETREASURER'S REPORT

October 31, 2019

DISTRIBUTION OF TREASURY CASH

MARKET DATE OF % OF

RATE COST VALUE MATURITY

Demand Account - Union Bank 901,355$ 10.92%Imprest Cash - Union Bank Payroll 5,000$ 0.06%Imprest Cash 1,525$ 0.02%

Worker Comp Trust Account 63,572$ 0.77%Dental Self Insured Checking 132,466$ 1.60%Local Agency Investment Fund (LAIF) 2.190% 7,153,421$ immediate 86.63%Total Cash In Treasury: 8,257,339$ 100.00%

INVESTMENT ACTIVITY

LAIF transactions: $400,000 Deposited $2,000,000 WithdrawnLAIF average life of portfolio: 185 Days

Interest received for Fiscal Year 2019-20: $68,374

Note: The aforementioned investments conform to the City's investment policy. (Res. 2019-09)

Cash is sufficient to meet needs of the next 6 months.

Interest earned on invested cash is accrued on a quarterly basis.

DISTRIBUTION OF CASH BY FUNDS

October 2019 September 2019 Change

General 3,386,014 4,443,633 (1,057,619)Sanitation 3,325,354 3,716,379 (391,025)

Measure I (338,846) 21,680 (360,526)Capital Improvement 1,439,643 1,027,763 411,880Refuse (215,914) 57,186 (273,100)Trust 424,717 168,346 256,371

Successor Agency 41,542 41,542 -AB 3229 Supp Law Enforce 194,829 122,885 71,944

Total Cash in Treasury: 8,257,339 9,599,414 (1,342,075)

CASH WITH FISCAL AGENT - RESERVE FUNDS

COST MARKET CURRENTBASIS VALUE YIELD

2005 Revenue Refunding Bonds

Big Bear Lake Reserve Fund 582,724 582,724 1.66%Moonridge Reserve Fund 79,839 79,839 1.66%

1999 IA Tax Allocation Bonds 289,288 289,288 1.66%

NOTE - Pursuant to California Govt. Code 53647 all local government agencies are required to report the currentmarket value of investments under management by an outside party. The reserve funds for the aforementionedbond issues are held and managed by our Trustee, Union Bank.

CITY OF BIG BEAR LAKE CITY COUNCIL

MINUTES FOR REGULAR MEETING

October 28, 2019

A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor

Randall Putz at 6:31 p.m. Monday, October 28, 2019, at the Civic Center, 39707 Big Bear

Boulevard, Big Bear Lake, California.

PUBLIC FORUM FOR CLOSED SESSION: None.

At the hour of 4:05 p.m., Council adjourned to Closed Session.

At hour of 6:31 p.m., Mayor Putz called Open Session to order.

OPEN SESSION

Flag Salute: Led by Councilmember Jahn

Councilmembers Present: Mayor Randall Putz

Mayor Pro Tem Rick Herrick

Councilmember David Caretto

Councilmember Bob Jackowski

Councilmember Bill Jahn

Others Present: Jeff Mathieu, City Manager


Rebecca Cannon, Administrative Assistant

RESULTS OF CLOSED SESSION

1. PUBLIC EMPLOYMENT pursuant to Government Code Section 54957

Title of Position to be filled: City Manager

No reportable action.

ANNOUNCEMENTS & UPCOMING EVENTS

The City Council Meeting scheduled for November, 11, 2019, has been cancelled. The next

Regular City Council Meeting will be Monday, November 25 at 6:30 p.m.

City Offices will be closed Monday, November 11, 2019, in observance of Veteran’s Day.

Offices will re-open on Tuesday, November 12, 2019, at 8 a.m.

EVENT CALENDAR FOR THE PERFORMING ARTS CENTER

For tickets please contact the box office at (909) 866-4970 or visit citybigbearlake.com

Big Bear High School Performing Arts presents “You Can’t Take it With You” October

25th thru 26th and November 1st thru 2nd at 7:00 pm with matinee showings on October

27th and November 3rd at 2:00 pm

City Council Minutes

October 28, 2019

Big Bear Theatre Project presents “The Importance of Being Earnest” November 20th

thru 23rd at 7:30 pm with matinee showings November 23rd and 24th at 2:00 pm

PRESENTATIONS

Presentation of a Proclamation to the U.S. Census Bureau demonstrating the City’s support

of the 2020 U.S. Census.

Presentation of a 15-year Employee Service Award to Socorro Negrete, Street Maintenance

Worker II, and a 20-year Employee Service Award to Frank Gerlette, Wastewater

Collection Systems Operator II.

Presentation from Executive Director Ellen Clarke from the Big Bear Chamber of

Commerce regarding Chamber operations.


Julie Dawson, Community Advocates of Big Bear (CABB) Representative: Addressed Council

thanking them for their action in response to residents’ concerns over the last ten months. Ms.

Dawson also presented CABB’s new sticker with the slogan “Keep Big Bear Green & Clean”.

1. CONSENT CALENDAR

City Council

Motion by Councilmember Jahn, seconded by Councilmember Caretto, to approve the

Consent Calendar as follows:

1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 9/12/19 THROUGH

10/16/19 IN THE AMOUNT OF $2,556,893.38 AND THE AUGUST 2019

TREASURER’S REPORT

Approved.

1.2 APPROVAL OF MEETING MINUTES FROM THE SEPTEMBER 23, 2019

REGULAR MEETING OF CITY COUNCIL

Approved.

1.3 ADOPTION OF TWO ORDINANCES- ORDINANCES RENEWING

INFLATIONARY ADJUSTMENTS AND PASS THROUGH CHARGES

APPLIED TO SEWER & REFUSE FEES

Council consideration of approving and adopting the ordinances; and authorizing

the City Clerk’s Office to file a Notice of Exemption under CEQA with the San

Bernardino County Clerk within five working days of the adopting of these

ordinances.

Approved and adopted the following ordinances entitled:


October 28, 2019

ORDINANCE NO. 2019-473

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR

LAKE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,

ADOPTING SEWER USER FEES


AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG

BEAR LAKE, COUNTY OF SAN BERNARDINO, STATE OF

CALIFORNIA, ADOPTING REFUSE FEES

1.4 ADOPTION OF A RESOLUTION – RESOLUTION CALLING FOR

PLACEMENT OF A GENERAL TAX MEASURE ON THE NOVEMBER 3,

2020 GENERAL MUNICIPAL ELECTION AMENDING THE TRANSIENT

OCCCUPANCY TAX FROM 8% TO 10%

Council consideration of approving and adopting a resolution calling for placement

of a general tax measure on the November 3, 2020 General Municipal Election

amending the Transient Occupancy Tax from 8% to 10% and placement of an

advisory measure seeking voter opinion on prioritizing the increase for public

safety purposes to be allocated equally for law enforcement and fire

protection/emergency medical services, consolidating said election with the

Statewide General Election, and setting the rules and deadlines for arguments and

rebuttals to the measures.

This item was removed from the Consent Calendar by Councilmember Jackowski for

further discussion.

1.5 ADOPTION OF A RESOLUTION – RESOLUTION IN SUPPORT OF THE

2020 U.S. CENSUS

Council consideration of adopting a resolution in support of the 2020 U.S. Census.


further discussion.

1.6 PURCHASE RECOMMENDATION – SUBMERSIBLE LIFT STATION

PUMPS FROM XYLEM WATER SOLUTIONS USA INC./FLYGT

Council consideration of approving to waive the competitive procurement process

and purchasing three (3) submersible pumps directly from Xylem Water Solutions

USA, Inc./Flygt for a total purchase price of $56,702.47.

Approved.


October 28, 2019

1.7 AUTHORIZATION TO AWARD A CONTRACT FOR INFORMATION

TECHNOLOGY MANAGED SERVICES

Council consideration of awarding a five year contract to IntelesysOne, Inc. for

Information Technology Managed Services and authorize the City Manager, or his

designee, to execute this agreement.


further discussion.

1.8 AUTHORIZATION TO AWARD – VEHICLE TOWING AND IMPOUNDING

SERVICES AGREEMENT

Council consideration of authorizing the award of a Professional Services

Agreement to A-Performance Towing, Inc. for vehicle towing and impounding

services; and authorizing the City Manager, and/or his designee, to execute the

contract documents.


further discussion.

1.9 AUTHORIZATION TO AWARD – FLEET ASSET GPS TELEMETRY

SYSTEM

Council consideration of authorizing staff to expand and operate the existing City

fleet GPS telemetry contract with Black Hole Tech for a total price not to exceed

$34,825.41; and authorizing the City Manager, and/or his designee, to execute the

contract documents.

Approved.

1.10 AUTHORIZATION TO ISSUE A TASK ORDER – TALMADGE ROAD TO

EDGEMOOR ROAD CONSTRUCTION AS-BUILT PROJECT

Council consideration of authorizing staff to issue a Task Order for Public Land

Surveying services to Transtech Engineers, Inc. under the terms of the existing

Professional Services Agreement in an amount not to exceed $20,400.

Approved.

1.11 ACCEPT AS COMPLETE – PHASE 2 CIVIC CENTER ADA

IMPROVEMENT PROJECT

Council consideration of accepting Phase 2 of the Civic Center ADA Improvement

Project as complete; determining the final contract amount for Porter’s Firewood

to be $482,702; and directing the City Clerk’s Office to file the Notice of

Completion with the County Recorder’s Office.

Approved.


October 28, 2019

1.12 ACCEPT AS COMPLETE – VETERAN’S PARK PARKING LOT

REHABILITATION PROJECT

Council consideration of accepting the Veteran’s Park Parking Lot Rehabilitation

Project as complete; determining the final contract amount for Porter’s Firewood

to be $184,677.95; and directing the City Clerk’s Office to file the Notice of

Completion with the County Recorder’s Office.

Approved.

1.13 ACCEPT AS COMPLETE – FISCAL YEAR 2019-20 STREET

REHABILIATION PROJECT

Council consideration of accepting the Fiscal Year 2019-20 Street Rehabilitation

Project as complete; reallocating General Fund savings from the Veteran’s Park

Parking Lot Rehabilitation Project in the amount of $70,920 to the Fiscal Year 2019-

20 Street Rehabilitation Project; determining the final contract amount for Precision

Cold Planing to be $1,046,279.64; and directing the City Clerk’s Office to file a Notice

of Exemption with the County Recorder’s Office.

Approved as amended.

1.14 ACCEPT AS COMPLETE – ARROYO DRIVE & PRAIRIE LANE

DRAINAGE CHANNEL REPAIRS PROJECT

Council consideration of accepting the Arroyo Drive & Prairie Lane Drainage Channel

Repairs Project as complete; determining the final contract amount for CMB

Structures, Inc. to be $197,455; and directing the City Clerk’s Office to file the Notice

of Completion with the County Recorder’s Office.

Approved.

1.15 AUTHORIZATION TO EXECUTE A MEMORANDUM OF

UNDERSTANDING REGARDING THE JULY 4TH FIREWORKS SHOW

Council consideration of authorizing the City Manager, and/or his designee, to execute

the July 4th Fireworks Show Memorandum of Understanding with Big Bear Lake

Rotary Club, Big Bear Chamber of Commerce, and Visit Big Bear.

Approved.

1.16 630 BARTLETT ROAD (CHAMBER OF COMMERCE BUILDING) LEASE

AGREEMENT

Council consideration of approving a Lease Agreement with the Big Bear Chamber

of Commerce for the City facility located at 630 Bartlett Road, contingent on the

Chamber’s approval and execution of the multi-party July 4th Fireworks Show


October 28, 2019

Memorandum of Understanding; and authorizing the City Manager, and/or his

designee, to execute the Lease Agreement documents.

Approved.

The balance of the Consent Calendar was approved by the following vote:

AYES: Caretto, Jackowski, Jahn, Herrick, Putz

ANOES: None

ABSTAIN: None

EXCUSED: None

ITEMS REMOVED FROM THE CONSENT CALENDAR

1.4 ADOPTION OF A RESOLUTION – RESOLUTION CALLING FOR

PLACEMENT OF A GENERAL TAX MEASURE ON THE NOVEMBER 3,

2020 GENERAL MUNICIPAL ELECTION AMENDING THE TRANSIENT

OCCCUPANCY TAX FROM 8% TO 10%

Council consideration of approving and adopting a resolution calling for placement

of a general tax measure on the November 3, 2020 General Municipal Election

amending the Transient Occupancy Tax (TOT) from 8% to 10% and placement of

an advisory measure seeking voter opinion on prioritizing the increase for public

safety purposes to be allocated equally for law enforcement and fire

protection/emergency medical services, consolidating said election with the

Statewide General Election, and setting the rules and deadlines for arguments and

rebuttals to the measures.

Councilmember Jackowski asked what the proposed two percent increase for TOT

would equate to; wanted to ensure that the public is aware of the increases’ purpose

and asked for the public to vote “yes” on the measure.

City Manager Jeff Mathieu responded.

Motion made by Councilmember Caretto, seconded by Councilmember Jahn, to approve

staff’s recommendation, adopting the following resolution entitled:

RESOLUTION NO. 2019-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR


CALLING FOR THE PLACEMENT OF A GENERAL TAX MEASURE ON

THE NOVEMBER 3, 2020 GENERAL MUNICIPAL ELECTION BALLOT FOR

THE SUBMISSION TO THE QUALIFIED VOTERS OF A PROPOSED

ORDINANCE AMENDING THE CITY’S TRANSIENT OCCUPANCY

(HOTEL) TAX BY INCREASING THE RATE FROM 8% TO 10%; CALLING

FOR THE PLACEMENT OF AN ADVISORY MEASURE ON THE SAME

ELECTION BALLOT SEEKING VOTER OPINION REGARDING TOT

REVENUE SPENDING PRIORITIES; REQUESTING THE COUNTY OF SAN

BERNARDINO TO CONSOLIDATE SAID ELECTION WITH THE


October 28, 2019

STATEWIDE GENERAL ELECTION OF EVEN DATE; AND SETTING

RULES AND DEADLINES FOR ARGUMENTS AND REBUTTALS FOR AND

AGAINST THE MEASURES.

Said motion was approved by the following vote:

AYES: Herrick, Caretto, Jackowski, Jahn, Putz

ANOES: None

ABSTAIN: None

EXCUSED: None

1.5 ADOPTION OF A RESOLUTION – RESOLUTION IN SUPPORT OF THE

2020 U.S. CENSUS

Council consideration of adopting a resolution in support of the 2020 U.S. Census.

Councilmember Jackowski commented on the percentage of California residents

that appear to not have been counted during the 2010 Census, and believes that

percentage to be significant.

Motion made by Councilmember Jahn, seconded by Councilmember Caretto, to approve

and adopt the following resolution entitled:

RESOLUTION NO. 2019-29

A RESOULTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR


SUPPORTING THE 2020 U.S. CENSUS


AYES: Jahn, Herrick, Jackowski, Caretto, Putz

ANOES: None

ABSTAIN: None

EXCUSED: None

1.7 AUTHORIZATION TO AWARD A CONTRACT FOR INFORMATION

TECHNOLOGY MANGED SERVICES

Council consideration of awarding a five year contract to IntelesysOne, Inc. for

Information Technology Managed Services and authorize the City Manager, or his

designee, to execute this agreement.

Councilmember Jackowski asked for staff to explain the properties of Information

Technology Managed Services.

Kelly Ent, Director of Development Services, responded.

Councilmember Jackowski inquired about the current provider; asked about the

changes we may witness and the difference in cost for initiating a new contract.


October 28, 2019

Motion made by Councilmember Jahn, seconded by Councilmember Caretto, to approve

staff’s recommendation and award a five year contract to IntelsysOne, Inc FOR

Information Technology Manages Services.


AYES: Caretto, Jahn, Jackowski, Herrick, Putz

ANOES: None

ABSTAIN: None

EXCUSED: None

1.8 AUTHORIZATION TO AWARD – VEHICLE TOWING AND IMPOUNDING

SERVICES AGREEMENT

Council consideration of authorizing the award of a Professional Services

Agreement to A-Performance Towing, Inc. for vehicle towing and impounding

services; and authorizing the City Manager, and/or his designee, to execute the

contract documents.

Councilmember Jackowski inquired whether or not A-Performance Towing, Inc is

a local company; asked about additional towing companies in Big Bear; questioned

the price of the services offered and the services themselves; stated that he would

like to see a report of the amount of cars towed during the winter season months.

Phil Mosley, Director of Community Services, responded.

Motion made by Councilmember Caretto, seconded by Mayor Pro Tem Herrick, to approve

staff’s recommendation and award a Professional Services Agreement to A-Performance

Towing, Inc/ for vehicle towing and impounding services.


AYES: Jahn, Caretto, Jackowski, Herrick, Putz

ANOES: None

ABSTAIN: None

EXCUSED: None

2. PUBLIC HEARING

2.1 ADOPTION OF AN ORDINANCE –ORDINANCE ADOPTING BY

REFERENCE THE 2019 CALIFORNIA BUILDING STANDARDS CODE

WITH AMENDMENTS AND THE 2018 INTERNATIONAL PROPERTY

MAINTENANCE CODE

Council consideration of holding a public hearing to consider the written and oral

testimony regarding the ordinance; reading the title of the ordinance; approving and

adopting the ordinance; and authorizing the City Clerk’s Office to file the findings

with the California Building Standards Commission.


October 28, 2019

Steve Raney, Chief Building Official, gave a presentation regarding updates to the

standards and conditions for building code and property maintenance codes; read the

title of the ordinance.

At the hour of 7:46 p.m., Mayor Putz opened the public hearing. Hearing no public comment,

Mayor Putz closed the public hearing.

Motion by Councilmember Caretto, seconded by Councilmember Jahn, to approve and adopt

the following ordinance entitled:


AN ORDINANCE OF THE CITY OF BIG BEAR LAKE, COUNTY OF SAN

BERNARDINO, STATE OF CALIFORNIA, REPEALING ORDINANCE 2016-

453 AND 2008-383 AND ADDING AND AMENDING TITLE 8 AND 15 OF THE

BIG BEAR LAKE MUNICIPAL CODE PERTAINING TO THE

CONSTRUCTION AND MAINTENANCE OF BUILDINGS, HOUSING,

ABATEMENT OF DANGEROUS BUILDINGS, AND FIRE PREVENTION BY

ADOPTING THE 2019 CALIFORNIA BUILDING STANDARDS CODE AS

FOUND IN TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS

COMPRISING THE CALIFORNIA BUILDING CODE, VOLUMES 1 & 2, AND

APPENDICES B, H, & J OF VOLUME 2, 2019 EDITION; THE CALIFORNIA

RESIDENTIAL CODE AND APPENDICES H & O, & V, 2019 EDITION; THE

CALIFORNIA ELECTRICAL CODE, 2019 EDITION; THE CALIFORNIA

MECHANICAL CODE, 2019 EDITION; THE CALIFORNIA PLUMBING CODE,

2019 EDITION; THE CALIFORNIA ENERGY CODE, 2019 EDITION; THE

CALIFORNIA HISTORICAL BUILDING CODE, 2019 EDITION; THE

CALIFORNIA GREEN BUILDING STANDARDS CODE, 2019 EDITION; THE

CALIFORNIA FIRE CODE AND APPENDICES CHAPTER 4, A, B, BB, CC, D,

H, I & J AND ERRATA, 2019 EDITION; THE CALIFORNIA EXISTING

BUILDING CODE, 2019 EDITION; THE CALIFORNIA REFERENCE

STANDARDS CODE, 2019 EDITION; THE INTERNATIONAL PROPERTY

MAINTENANCE CODE, 2018 EDITION


AYES: Herrick, Jahn, Caretto, Jackowski, Putz

ANOES: None

ABSTAIN: None

EXCUSED: None

3. DISCUSSION & ACTION ITEMS

3.1 2019-20 WINTER OPERATIONS DISCUSSION

Council consideration of approving the Big Bear Mountain Resorts 2019-20 Traffic

Management Plan; authorizing the City Manager, and/or his designee, to execute the

Snow Summit Traffic Management Reimbursement Agreement documents; and

authorizing the City Manager, and/or his designee, to execute the Snow Summit

Agreement documents.


October 28, 2019

John Harris, Director of Development Services, gave a presentation regarding the

upcoming winter operations including a brief overview of last winter’s successes, and

highlighted the collaborative Traffic Management Plan.

Wade Reeser, Big Bear Mountain Resorts Chief Operation Officer, concluded the

presentation with a discussion of the 2018-19 winter season; touched on the new

additions to the resorts including the Bear Mountain Adventure Academy and deck

expansion.

Councilmember Caretto asked staff to provide summarized information to the

Chamber to assist with their second homeowners’ quarterly newsletter, spoke about

the concerns of residents in regards to the use of public transportation on Evergreen

Drive; discussed the Moonridge Corridor roundabout project and how the Traffic

Management Plan will need to be adjusted when the roundabouts are completed; and

commented on the fact that the resorts did not exceed maximum capacity in terms of

parking spaces but inquired about the number of people have been parking on the

streets; thanked Wade Reeser on all that the resorts do for the local kids.

John Harris and Wade Reeser responded.

Councilmember Jackowski asked if there will ever be a gondola between the two

resorts; inquired about the number of passengers that can be moved from mountain to

mountain and asked for more information on the resorts’ app.

Wade Reeser informed Council that there are plans for a connection one day and is

working with his Board of Directors and the United States Forest Service.

Mayor Putz thanked all the involved organizations for their efforts and commented

that the Traffic Management Plan is getting better every season and for providing a

better experience for visitors in the community.

Motion made by Councilmember Jahn, seconded by Mayor Pro Tem Herrick to approve staff’s

recommendations.


AYES: Jahn, Jackowski, Herrick, Caretto, Putz

ANOES: None

ABSTAIN: None

EXCUSED: None

3.2 ADOPTION OF AN ORDINANCE – ORDINANCE GRANTING

SOUTHWEST GAS CORPORATION A 25-YEAR FRANCHISE

AGREEMENT

Council consideration of reading the title of the ordinance; determining that the

ordinance is exempt from the California Environmental Quality Act (CEQA)

pursuant to Section 15738 of the CEQA Guidelines; approving and adopting the

ordinance; and authorizing the Director of Development Services to file a Notice

of Exemption under CEQA with the San Bernardino County Clerk within five

working days of the adoption of this ordinance.


October 28, 2019

At the hour of 8:31 p.m. Mayor Pro Tem Herrick recused himself from voting on this

item due to a potential conflict of interest.

John Harris, Director of Development Services, gave a brief presentation regarding

the proposed ordinance granting a 25-year franchise to Southwest Gas Corporation

and read the title of the ordinance.

Motion made by Councilmember Caretto, seconded by Councilmember Jahn, to approve staff’s

recommendations and to approve and adopt the following ordinance entitled:


AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR


GRANTING A 25-YEAR FRANCHISE TO SOUTHWEST GAS

CORPORATION TO LAY AND USE PIPE AND APPURTENANCES FOR

TRANSMITTING AND DISTRIBUTING GAS


AYES: Jackowski, Caretto, Jahn, Putz

ANOES: None

ABSTAIN: Herrick

EXCUSED: None

CITY COUNCIL GENERAL ANNOUNCEMENTS & CITY BUSINESS

Board/Committee Reports

Big Bear Area Regional Waste Water Agency (BBARWA) Board Meeting on September

25 and October 23, represented by Councilmember Caretto and Mayor Pro Tem Herrick.

San Bernardino County Transportation Authority Board of Directors Meeting on October

2, represented by Councilmember Jahn.

County of San Bernardino Solid Waste Advisory Taskforce (SWAT) Meeting on October

9, represented by Councilmember Caretto.

League of California Cities Annual Conference on October 16-18, represented by

Councilmembers Jahn and Caretto, Mayor Pro Tem Herrick and Mayor Putz.

ADJOURNMENT

There being no further business to come before the Council at this session, Mayor Putz adjourned the

meeting at 8:48 p.m.

____________________________


CITY OF BIG BEAR LAKE CITY COUNCIL

MINUTES FOR SPECIAL MEETING

NOVEMBER 14, 2019

A Special Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor

Randall Putz at 9:07 a.m., Thursday, November 14, 2019, at the Civic Center, 39707 Big Bear

Boulevard, Big Bear Lake, California.

Flag Salute: Led by Mayor Pro Tem Herrick

Councilmembers Present: Mayor Randall Putz

Mayor Pro Tem Rick Herrick

Councilmember David Caretto

Councilmember Bob Jackowski

Councilmember Bill Jahn

Councilmembers Excused: None

OPEN SESSION


None.

CLOSED SESSION

At the hour of 9:08 a.m. Mayor Putz adjourned Open Session and called Closed Session to order.

1. PUBLIC EMPLOYMENT pursuant to Government Code Section 54957

Title of Position to be filled: City Manager


ADJOURNMENT

There being no further business to come before the Council at this session, Mayor Putz adjourned

the meeting at 5:38 p.m.


CITY OF BIG BEAR LAKE CITY COUNCILMINUTES FOR SPECIAL MEETING

NOVEMBER 15, 2019

A Special Meeting of the City Council of the City of Big Bear Lake was called to order by MayorRandall Putz at 1:35 p.m., Friday, November 15, 2019, at the Civic Center, 39707 Big BearBoulevard, Big Bear Lake, California.

Flag Salute: Led by Councilmember Jahn

Councilmembers Present: Mayor Randall PutzMayor Pro Tem Rick HerrickCouncilmember David CarettoCouncilmember Bob JackowskiCouncilmember Bill Jahn

Councilmembers Excused: None

OPEN SESSION


None.

CLOSED SESSION

At the hour of 1:36 p.m. Mayor Putz adjourned Open Session and called Closed Session to order.

1. PUBLIC EMPLOYMENT pursuant to Government Code Section 54957Title of Position to be filled: City Manager


ADJOURNMENT

There being no further business to come before the Council at this session, Mayor Putz adjournedthe meeting at 6:40 p.m.


AGENDA REPORT

MEETING DATE: November 25, 2019

TO: Honorable Mayor and Members of the City Council

FROM: Jeff Mathieu, City Manager

REVIEWED BY: John Harris, Director of Development Services

PREPARED BY: Israel Gomez, Assistant Engineer

SUBJECT: AUTHORIZATION TO EXECUTE A COMMON USE

AGREEMENT WITH SAN BERNARDINO COUNTY

FLOOD CONTROL DISTRICT – RATHBUN CREEK TRAIL

& KNICKERBOCKER TRAIL

Construction of the Knickerbocker Trail concluded in May 2015. The asphalt half-mile long trail

provides a bicycle and pedestrian connection between Veteran’s Park, adjacent to the lake, and the

Village along the San Bernardino County Flood Control District (SBCFCD) Knickerbocker

drainage channel. The project was constructed under the terms of a SBCFCD Construction Permit.

Similarly, we are engineering and constructing a bicycle and pedestrian trail in multiple phases

along Rathbun Creek to provide a connection between the lake and the San Bernardino National

Forest, with access points to residential neighborhoods, businesses, and local attractions along the

way. A portion of the Rathbun Creek Trail between Elm Street and the “trout ponds” was

constructed in 2018. This portion of the trail will be extended to Big Bear Boulevard in spring

2020, and will include the construction of two (2) pedestrian bridges, one (1) spanning Rathbun

Creek just upstream of the existing concrete channel near Big Bear Boulevard, and one (1)

spanning a small tributary to Rathbun Creek farther upstream. This project will also be constructed

under the terms of a SBCFCD Construction Permit.

SBCFCD requires entities constructing facilities within its jurisdictional area to execute a

Common Use Agreement. The Agreement ensures SBCFCD facilities are accessible for

maintenance and requires us to responsibly maintain the trail. The Agreement also details the

responsibilities of each party and ensures flood conveyance within SBCFCD storm drain channels

is not compromised by our project.

FISCAL IMPACT

Execution of this Common Use Agreement has no direct fiscal impact. Trail maintenance costs for

completed construction projects will be included in future annual operating budgets.

AGENDA REPORT: AUTHORIZATION TO EXECUTE A COMMON USE AGREEMENT WITH SAN

BERNARDINO COUNTY FLOOD CONTROL DISTRICT – RATHBUN CREEK

TRAIL & KNICKERBOCKER TRAIL

November 25, 2019

Page 2

ENVIRONMENTAL DETERMINATION

The Rathbun Creek Trail Phase 1B project is exempt under the California Environmental Quality

Act (CEQA) as a Class 4 Categorical Exemption pursuant to Section 15304 of the CEQA

Guidelines. This class of project is characterized as minor public or private alteration in the

condition of land, water, and vegetation which do not involve removal of healthy, mature, scenic

trees except for forestry and agricultural purposes. The proposed trail will be constructed for the

purpose of providing a safer, more secure recreational opportunity for residents and tourists that

are already informally using the watershed for recreational purposes. A Notice of Exemption was

filed with the State of California Clearinghouse and the County of San Bernardino Clerk of the

Board.

RECOMMENDATION

It is recommended that Council authorize the City Manager, or his designee, to execute a Common

Use Agreement with San Bernardino County Flood Control District.

Attachment: SBCFCD Common Use Agreement

Standard Contract Page 1 of 6

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY

San Bernardino CountyFlood Control District

Department Contract Representative Melissa WalkerTelephone Number (909) 387-7995

Contractor City of Big Bear LakeContractor Representative (909) 866-5831x137Telephone NumberContract TermOriginal Contract AmountAmendment AmountTotal Contract AmountCost Center

IT IS HEREBY AGREED AS FOLLOWS:(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance orcompletion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, andaddenda, if any.)


MULTI-USE TRAIL - COMMON USE AGREEMENT

WHEREAS, the CITY completed construction in 2017 of the first trail segment of the Bear ValleyPedestrian Bicycle Equestrian Master Plan along Rathbone creek, from the trout ponds northwesterly to Elmstreet, and completed a half-mile multi-use trail along Knickerbocker Creek Channel in 2015 through aneasement agreement with DISTRICT, and

WHEREAS, the DISTRICT and CITY now desire to enter into a Common Use Agreement (CUA) for theconstruction of another segment of the CITY’S desired multiuse recreational trail (TRAIL) to extend the existingsegment along Rathbone Creek, from Elm St, northerly to Big Bear Boulevard, an approximate distance of 0.4miles, the location of which is shown as the AREA OF COMMON USE on the attached map marked as Exhibit“A”, and incorporated herein, and

WHEREAS, the DISTRICT and CITY each recognize the benefits of the TRAIL to the communityresidents, and

Contract Number

SAP Number

Revised 7/15/19 Page 2 of 6

WHEREAS, each party agrees to cooperate in the development of the TRAIL extension located withinthe City of Big Bear, and

WHEREAS, the DISTRICT is the underlying fee owner of the lands along a significant portion of theTRAIL reach within the AREAS OF COMMON USE, and

WHEREAS, the CITY shall obtain any and all necessary approvals for the placement, construction,operation and maintenance of the TRAIL from those land owners of the properties along the channel, as shownwithin the AREAS OF COMMON USE, where the DISTRICT has no ownership rights to the lands, and

WHEREAS, upon completion of the TRAIL segment as currently planned by the CITY, the CITY shalloperate and maintain the TRAIL, including all signage, landscaping and irrigation, etc. installed along the TRAIL,henceforth such improvements are known as CITY IMPROVEMENTS, at no cost to the DISTRICT, and

WHEREAS, the use of the TRAIL, as contemplated by this CUA, shall not interfere with the DISTRICT’Suses, operations, or maintenance of the CHANNEL, and

WHEREAS, the DISTRICT shall continue to have the right to construct, operate, and maintain the floodcontrol and water conservation works within and across the AREA OF COMMON USE, and

WHEREAS, DISTRICT is currently processing construction permit No. P-62019088 to CITY to add asegment of the multi-use trail along DISTRICT’s Rathbone Creek Channel between Elm St. and Big BearBoulevard, and

NOW, THEREFORE, IT IS UNDERSTOOD AND MUTUALLY AGREED AS FOLLOWS:

1. The DISTRICT hereby consents to the CITY’S construction, reconstruction, operation, and maintenanceof the CITY IMPROVEMENTS, at the CITY’S sole expense, within the AREAS OF COMMON USE,provided, however, that the CITY’S construction, reconstruction, operation or maintenance shall notinterfere or conflict, in any manner, with any structures, facilities, operations, or uses which the DISTRICThas or intends to have upon said DISTRICT lands and the lands within the AREAS OF COMMON USE.The CITY shall submit a complete set of plans and request a permit from the DISTRICT prior to exercisingany of the authorized activities as granted by this CUA. The Flood Control Engineer may withhold thepermit issuance, if in his/her sole discretion determines that the proposal interferes or conflicts with theDISTRICT’S interests, as well as the interests of any current and/or future easement holder(s), until suchtime interference and/or conflicts are resolved to the DISTRICT’S full satisfaction.

2. The CITY, its successors and assigns, shall assume full responsibility for the design, construction,operation, and maintenance of the CITY IMPROVEMENTS, and shall maintain the TRAIL in a safecondition. The CITY shall actively monitor the condition of the TRAIL and immediately repair any and alldamages to the TRAIL that will pose a concern to the safety and well-being of the users of the TRAIL,as well as the DISTRICT personnel maintaining, constructing, and operating the flood control and waterconservation works, and that of other property owners and their representatives within and across theAREAS OF COMMON USE.

3. TERM:

a) The initial term of the CUA shall be for twenty (20) years and shall commence on the date thisagreement is approved by the San Bernardino County Board of Supervisors. The initial term may beextended by the mutual written agreement of the parties for successive five (5) year terms at the endof the initial term and each extended term.

b) Either party may terminate the CUA at any time with one (1) year prior notice prior to the expirationof the Term of this CUA.


c) Upon any such termination by either party or expiration of this CUA, the CITY shall remove, at its soleexpense, all CITY IMPROVEMENTS installed by, on behalf of, or under the authority of the CITYwithin the AREAS OF COMMON USE and remediate the AREAS OF COMMON USE to its pre-installation condition. In the event that the DISTRICT wishes to assume responsibility for the AREAOF COMMON USES or the CITY IMPROVEMENTS after termination, in the DISTRICT’s solediscretion, the DISTRICT agrees to release the CITY from any liability associated with any CITYIMPROVEMENTS made by the CITY in the AREAS OF COMMON USE.

4. The DISTRICT and CITY agree that the rights of the DISTRICT to use the property to operate andmaintain its facilities within the AREAS OF COMMON USE are pre-eminent, and that the protection oflife and property takes precedence over all other usages within the AREA OF COMMON USE.

5. Except in emergencies and except for routine maintenance of the CITY IMPROVEMENTS by the CITY,its agents, employees, contractors, and volunteers, the CITY shall give reasonable notice to theDISTRICT and receive its approval before performing any work on the CITY IMPROVEMENTS in said AREAOF COMMON USE. No work which in any way will alter or obstruct the flow of waters within said floodcontrol and water conservation works in and around the AREA OF COMMON USE will be allowed withouta separate permit from the DISTRICT.

6. The DISTRICT has the continuing right to use and make improvements to their facilities within the AREAOF COMMON USE, without any claim for compensation or damage by the CITY. The DISTRICT shall,except in emergencies, give reasonable notice to the CITY before performing any work which may affectthe CITY IMPROVEMENTS in the AREA OF COMMON USE. The DISTRICT will work towardsexercising due diligence in minimizing and avoiding any damage to the TRAIL. The CITY shall beresponsible for repairing any and all damage to the TRAIL in accordance with Section 2 of this CUA.

7. The CITY agrees to indemnify, defend, (with counsel approved by DISTRICT or County of San Bernardino)and hold harmless the DISTRICT and the County of San Bernardino and their authorized officers,employees, agents and volunteers from any and all claims, actions, losses, damages, penalties, finesand/or liability arising from the CITY’S negligent acts or omissions which arise from the CITY’S use ofthe AREA OF COMMON USE, except where such indemnification is prohibited by law.

8. The DISTRICT agrees to indemnify, defend (with counsel approved by CITY) and hold harmless the CITYand its authorized officers, employees, directors, managers, agents and volunteers from any and allclaims, actions, losses, damages and/or liability resulting from the DISTRICT’S negligent acts oromissions which arise from the DISTRICT’S preservations, maintenance, construction and operation ofthe flood control and conservation works within and across said AREA OF COMMON USE except wheresuch indemnification is prohibited by law.

9. In the event that the DISTRICT and/or CITY are found to be comparatively negligent in causing anyclaim, action, loss, penalty, fine or damage resulting from their respective obligations under this CUA,each shall indemnify the other to the extent of its comparative fault.

10. If the DISTRICT or the CITY attempts to seek recovery from the other for Workers’ Compensationbenefits paid to an employee, the DISTRICT and CITY agree that any alleged negligence of the injuredemployee shall not be construed against the employer of that employee.

11. Insurance – Without in any way affecting the indemnity herein provided and in addition thereto, theCITY shall secure and maintain throughout the contract the following types of insurance with limits asshown.

Workers’ Compensation – A program of Workers’ Compensation insurance or a State-approved Self-Insurance Program in an amount or form to meet all applicablerequirements of the Labor Code of the State of California, including Employer’s Liabilitywith two hundred fifty thousand dollars ($250,000) limits, covering all persons providingservices on behalf of the CITY and all risks to such persons under this Contract.


Commercial/General Liability Insurance – The CITY shall carry General LiabilityInsurance covering all operations performed by or on behalf of the CITY providingcoverage for bodily injury and property damage with a combined single limit of not lessthan one million dollars ($1,000,000), per occurrence. The policy coverage shall include:

Premises operations and mobile equipment. Products and completed operations. Broad form property damage (including completed operations). Explosion, collapse and underground hazards. Personal injury. Contractual liability. $2,000,000 general aggregate limit.

Additional Named Insured – All policies, except for the Workers’ Compensation and ProfessionalLiability policies, shall contain endorsements naming the DISTRICT, the County of San Bernardino andits officers, employees, directors, managers, agents, and volunteers as additional named insured withrespect to the liabilities arising out of the performance of services or operations hereunder. Theadditional insured endorsements shall not limit the scope of coverage for the DISTRICT or the Countyof San Bernardino to vicarious liability but shall allow coverage for the DISTRICT or the County to thefull extent provided by the policy. Such additional insured coverage shall be at least as broad asAdditional Insured (Form B) endorsement from ISO, CG 2010.11 85.

Policies Primary and Non-Contributory – All policies required above are to be primary and non-contributory with any insurance or self-insurance programs carried or administered by the DISTRICTand the County of San Bernardino.

Proof of Coverage - The CITY shall immediately furnish certificates of insurance to the DISTRICTevidencing the insurance coverage, including endorsements as required above, prior to thecommencement or performance of services hereunder, which certificates shall provide that suchinsurance shall not be terminated or expire except with thirty (30) days written notice to the DISTRICT,and CITY shall maintain such insurance from the time CITY commences performance of serviceshereunder until the completion of such services. Within sixty (60) days of the commencement of thisCUA, the CITY shall furnish certified copies of the policies and all endorsements.

Insurance Review – The above insurance requirements are subject to a periodic review by the DISTRICTand/or the County of San Bernardino. The County’s Risk Manager is authorized, but not required, toreduce or waive any of the above insurance requirements whenever the Risk Manager determines thatany of the above insurance is not available, is unreasonably priced, or is not needed to protect theinterests of the DISTRICT. In addition, if the Risk Manager determines that heretofore unreasonablypriced or unavailable types of insurance coverage or coverage limits become reasonably priced oravailable, the Risk Manager is authorized, but not required, to change the above insurance requirementsto require additional types of insurance coverage or higher coverage limits, provided that any suchchange is reasonable in light of past claims against the DISTRICT and/or County of San Bernardino,inflation, or any other item reasonably related to the DISTRICT’S risk.

Any such reduction or waiver for the entire term of the CUA, and any change requiring additional typesof insurance coverage or higher coverage limits, must be made by amendment to this CU A . TheCITY agrees to execute any such amendment within thirty (30) days of receipt.

Subcontractor Insurance Requirements – The CITY agrees to require all parties, subcontractors, orothers it hires or contracts with related to the performance of this CUA to provide insurance coveringthe contracted operations with the basic requirements for all contracts in Paragraph 7 and the insurancespecifications for all contracts in Paragraph 11, (including waiver of subrogation rights) and naming theDISTRICT and the County of San Bernardino as an additional insured. The CITY agrees to monitor


and review all such coverage and assumes all responsibility to ensure that such coverage is providedas required herein.

12. Either party may terminate this CUA as provided in Section 3b of this CUA. Any provisions of this CUAcan only be amended or modified by written agreement of the DISTRICT and the CITY.

This CUA shall inure to be the benefit of and be binding upon the successors and assigns of both parties.

IN WITNESS WHEREOF, the parties hereto have caused the respective names to be hereunto subscribed andtheir respective seals to be hereunto affixed by their respective proper officers thereunto duly authorized.


FOR COUNTY USE ONLY

Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Sophie A. Akins, Deputy County Counsel Mohammad Ali, P.E. Kevin Blakeslee, Chief Flood Control Engineer

Date Date Date

SAN BERNARDINO COUNTYFLOOD CONTROL DISTRICT

(Print or type name of corporation, company, contractor, etc.)

ByCurt Hagman, Board Chairman (Authorized signature - sign in blue ink)

Dated: NameSIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THECHAIRMAN OF THE BOARD Title

Lynna Monell, Clerk of the Board (Print or Type)

By Dated:Deputy

Address

AGENDA REPORT:

November 25, 2019

Page 1

AGENDA REPORT




PREPARED BY: John Harris, Director of Development Services

SUBJECT: AUTHORIZATION TO ADVERTISE – TRANSIENT

PRIVATE HOME RENTAL INSPECTION SERVICES

Our Transient Private Home Rental (TPHR) Program has become a model for other communities

to follow. The program benefits our community by expanding the number and type of lodging

facilities available, and provides revenue to home owners which may be used for maintenance and

upgrades to facilities. The TPHR Program includes comprehensive regulations to reduce the

likelihood for nuisances typically associated with temporary occupancy such as increased traffic,

noise, and density in residential neighborhoods. Additionally, each TPHR unit is inspected

annually to ensure health and safety standards are met. These inspections are conducted by third-

party professional service providers, contracted by the City, in accordance with California

Building Code and the City’s TPHR Program.

In 2008, the City Council first authorized advertisement for TPHR inspection services.

Periodically, we renew our commitment to the TPHR inspection program by advertising and

identifying qualified third-party professional service providers. Our last advertisement took place

five years ago; thus, we request authorization to advertise for TPHR Inspection Services.

ENVIRONMENTAL COMPLIANCE

Soliciting and contracting for inspection services does not constitute a “project” for purposes of

the California Environmental Quality Act (Pub. Resources Code, § 21000 et. seq.) (“CEQA”) and

the State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.), and therefore does not

require environmental review. Specifically, under State CEQA Guidelines section 15378,

“project” does not include administrative activities or government fiscal activities that do not

involve any commitment to any specific project which may result in a physical change in the

environment. Even if the renewal constituted a “project” for purposes of CEQA, the project would

be exempt from environmental review under State CEQA Guidelines section 15301 (Existing

Facilities), 15320 (Organization of Local Agencies), and 15061(b)(3), which exempts projects for

which it can be seen with certainty will not result in significant environmental impacts. None of

the exceptions found in State CEQA Guidelines section 15300.2 to the use of these exemptions

are present.

AGENDA REPORT: AUTHORIZATION TO ADVERTISE – TRANSIENT PRIVATE HOME

RENTAL INSPECTION SERVICES November 25, 2019

Page 2

FISCAL IMPACT

There is no fiscal impact associated with issuing this solicitation.

RECOMMENDATIONS

It is recommended that Council take the following action:

1. Authorize staff to advertise and solicit Transient Private Home Rental Inspection

Services; and

2. Determine that the solicitation is exempt from the California Environmental Quality Act

(CEQA), pursuant to Section 15378 of the CEQA Guidelines and authorize staff to file a

Notice of Exemption.

Attachments: A. CEQA Notice of Exemption

NOTICE OF EXEMPTION

TO: Clerk of the Board of Supervisors FROM: Engineering DivisionCounty of San Bernardino City of Big Bear Lake385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900

Project Title:Transient Private Home Rental Inspection Services

Project Location - Specific:No APN – Various Locations

Description of Project:Professional Services Agreement to provide annual inspections of Transient Private Home Rental properties.

Name of Public Agency Approving Project:City of Big Bear Lake, City Council

Name of Person or Agency Carrying out Project:City of Big Bear Lake, Engineering Division

Exempt Status: (State type and section number)XX Categorical Exemption.

Section: 15378

Reasons why project is exempt:Under section 15378, a “project” does not include administrative activities or government fiscal activities thatdo not involve any commitment to any specific project which may result in a physical change in theenvironment.

Lead Agency or Contact Person: Area Code/Telephone/ExtensionJohn HarrisDirector of Development Services (909) 866-5831

Date: November 25, 2019

Signature:

_______________________________________

AGENDA REPORT:

November 25, 2019

AGENDA REPORT





PREPARED BY: Jacky Chan, Assistant Engineer

SUBJECT: AUTHORIZATION TO ADVERTISE – INFLOW AND

INFILTRATION REDUCTION PROJECT

Water, other than sanitary sewer flows, entering the sewer collection system is referred to as Inflow

and Infiltration (I&I). Damaged pipes and lateral connections, cross-connections, and un-capped

surface clean-outs allow ground water and surface water to enter the collection system. This I&I

decreases capacity within the sanitary sewer collection system and over-burdens sewer pumps. It

also increases wastewater treatment costs significantly. Connections between sanitary sewer

laterals and mainlines, known as Service Lateral Connections (SLCs), are prone to separation,

potentially introducing I&I to the collection system.

We have developed a multi-year project to reduce I&I at SLCs. I&I is reduced by rehabilitating

SLCs through a cost-effective process known as “Top Hat” pipe lining. A resin-impregnated,

fiberglass laminate is shaped to fit within each SLC and seals against the mainline interior surface.

An epoxy compound added to the resin creates a watertight seal and eliminates infiltration

typically caused by tree roots that have grown through SLC pipe joints. This process is completed

within the mainline pipes, eliminating surface trenching and costly street repairs. After SLC

surface preparation, each “Top Hat” liner is installed in less than fifteen (15) minutes.

The Inflow and Infiltration Reduction Project will be completed in multiple annual phases. Each

year, approximately 100 - 150 SLCs within a problematic portion of the sanitary sewer collection

system will be rehabilitated. We request authorization to advertise the first five (5) annual phases

with a single Invitation For Bid. Anticipated costs for each project phase will be included in the

annual City Operating Budget, and annual phases will only be authorized after the City Council

has adopted the annual budget. Additional phases will be bid prior to year six (6) of the project.

The schedule for the first five (5) annual phases is detailed below:

AGENDA REPORT: AUTHORIZATION TO ADVERTISE – INFLOW AND INFILTRATION

REDUCTION PROJECT

November 25, 2019

Page 2

Phase 1 (Fiscal Year 2019-20)

Mountainaire Lane

Georgia Street

Conklin Road

Lahontan Drive

Eureka Drive


Brownie Lane

McWhinney Lane

Comstock Lane


Georgia Street (Easement)

Red Oak Lane (ROW & Easement)

Knight Avenue (ROW & Easement)

Main Street (Easement)

Carter Lane

Modesto Lane

Merced Avenue


Foothill Lane

Marin Road

School Street (ROW & Easement)

Summit Lane (ROW & Easement)

Berkley Lane

Main Street (ROW)


Pine Knot Avenue

Stone Road

Pedder Road

Cameron Drive

Beaver Lane (Easement)

Village Drive

Cottage Lane (Easement)

ENVIRONMENTAL COMPLIANCE

The Inflow and Infiltration Reduction Project is categorically exempt from environmental review

pursuant to Section 15301 Class 1(b) California Environmental Quality Act. Class 1 consists of

the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing

public or private structures, facilities, mechanical equipment, or topographical features, involving

negligible or no expansion of use beyond that existing at the time of the lead agency's

determination. The types of "existing facilities" itemized below are not intended to be all-inclusive

AGENDA REPORT: AUTHORIZATION TO ADVERTISE – INFLOW AND INFILTRATION

REDUCTION PROJECT

November 25, 2019

Page 3

of the types of projects which might fall within Class 1. The key consideration is whether the

project involves negligible or no expansion of an existing use. Class 1(b) exemptions include the

replacement and repair of existing facilities of both investor and publicly-owned utilities used to

provide electric power, natural gas, sewerage, or other public utility services.

FISCAL IMPACT

There is no fiscal impact associated with issuing a Notice Inviting Bids. The adopted budget for

Fiscal Year 2019-20 includes funding for Phase 1 of this project.

RECOMMENDATIONS

It is recommended that Council take the following action:

1. Authorize staff to advertise and solicit bids from qualified contractors for the Inflow and

Infiltration Reduction Project; and

2. Find that the Project is categorically exempt from the requirements of the California

Environmental Quality Act (CEQA), pursuant to Section 15301, Class 1(b) of the CEQA

Guidelines and authorize staff to file a Notice of Exemption.

Attachments: A. CEQA Notice of Exemption

B. Top Hat Illustration

C. Project Phasing Map

Attachment A

NOTICE OF EXEMPTION

TO: Clerk of the Board of Supervisors FROM: Engineering DivisionCounty of San Bernardino City of Big Bear Lake

385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-

8900Project Title:Inflow and Infiltration Reduction Project

Project Location - Specific:Mountainaire Lane, Georgia Street, Conklin Road, Lahontan Drive, Eureka Drive – VariousAPNs

Description of Project:The scope of work involves sewer mainline camera, project management, inspection, sewer linecleaning, root clearing, and “top-hat” installation.

Name of Public Agency Approving Project:City of Big Bear Lake, City Council

Name of Person or Agency Carrying out Project:City of Big Bear Lake, Engineering Division

Exempt Status: (check one) (State type and section number)XX Categorically Exempt

Section: 15301(b)

Reasons why project is exempt:CEQA exemptions include the repair, maintenance, or minor alteration of existing publicfacilities involving negligible or no expansion of use beyond that existing at the time of the leadagency’s determination.

Lead Agency or Contact Person: Area Code/Telephone/ExtensionJohn Harris, Director of Development Services (909) 866-5831

Date: November 25, 2019

Signature:

______________________________John HarrisDirector of Development Services

Attachment B

Top Hat Illustration

Attachment C

Sources: Esri, HERE, DeLorme, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China(Hong Kong), Esri Korea, Esri (Thailand), MapmyIndia, NGCC, © OpenStreetMap contributors, and theGIS User Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GISuser community

0 0.1 0.2 0.3 0.40.05Miles

Inflow and Infiltration Reduction Project- 5 Year Plan

Year 1Year 2Year 3

Year 4Year 5

AGENDA REPORT





PREPARED BY: Philip K. Mosley, Jr., Director of Community Services

SUBJECT: AUTHORIZATION TO REJECT ALL BIDS FOR THE CIVIC

CENTER ADA MAIN FLOOR RESTROOM

RECONSTRUCTION PROJECT SUBMITTED ON

NOVEMBER 14, 2019, APPROVE RESOLUTION NO. 2019-

XXX MAKING FINDINGS PURSUANT TO CITY CHARTER

SECTION 1004, AND AUTHORIZE CITY WITH ITS

EMPLOYEES TO PROCEED TO HAVE SAID WORK DONE

AS NECESSARY TO COMPLETE THE CIVIC CENTER

ADA MAIN FLOOR RESTROOM RECONSTRUCTION

PROJECT

We issued a Notice Inviting Bids for construction of the Civic Center ADA Main Floor Restroom

Reconstruction Project in late October 2019. On November 4, 2019, we held a voluntary pre-bid

meeting for prospective bidders. On November 14, 2019 the City Clerk publicly received the

following bid for this project:

COMPANY LOCATION BID PRICE

R Dependable Const Inc San Bernardino, CA $172,000.00

The project bid amount far exceeds the budgeted funding for this Project. We received no other

bids for this project. Therefore, we recommend that City Council reject all bids and authorize City

staff to proceed to complete the Civic Center ADA Main Floor Restroom Reconstruction Project

using a combination of City employees and specialty contractors.

FISCAL IMPACT

The Civic Center ADA Main Floor Reconstruction Project is included in the Fiscal Year 2019-20

Capital Improvement Plan budget.

AGENDA REPORT: REJECT ALL BIDS - CIVIC CENTER ADA MAIN FLOOR RESTROOM

RECONSTRUCTION PROJECT

November 25, 2019

Page 2

RECOMMENDATIONS

It is recommended that Council take the following actions:

1. Reject all submitted bids (one bid) for the Civic Center ADA Main Floor Restroom

Reconstruction Project on November 14, 2019; and

2. Adopt Resolution No. 2019-XXX finding that the work may be performed economically

by City staff and through the award of specialty construction contracts; and

3. Authorize the award of specialty construction contracts in an aggregate amount not to

exceed $65,000 to complete all work needed in the completion of the Civic Center ADA

Main Floor Restroom Reconstruction Project; and

4. Authorize the City Manager, or his designee, to execute the specialty contract documents.

Attachment: Resolution No. 2019-XXX

RESOLUTION NO. 2019-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF BIG BEAR LAKE, COUNTY OF SAN BERNARDINO,STATE OF CALIFORNIA, REJECTING ALL BIDS FORTHE CIVIC CENTER ADA MAIN FLOOR RESTROOMRECONSTRUCTION PROJECT RECEIVED ONNOVEMBER 14, 2019, MAKING FINDINGS PURSUANTTO CITY CHARTER SECTION 1004, AND AUTHORIZINGCITY WITH ITS EMPLOYEES TO PROCEED TO HAVESAID WORK DONE AS NECESSARY TO COMPLETE THECIVIC CENTER ADA MAIN FLOOR RESTROOMRECONSTRUCTION PROJECT

WHEREAS, the City of Big Bear Lake (“City”) complied with its own local policies andprocedures as well as the competitive bidding requirements of the City when it invited bids forthe Civic Center ADA Main Floor Restroom Reconstruction Project (“Project”); and

WHEREAS, bids were due on November 14, 2019, and the City received only one bidwhich far exceeded budgeted Project funding and must be rejected; and

WHEREAS, City Staff has evaluated the City’s options for successfully completing theProject by having City staff perform certain aspects of Project work and by engaging indiscussions with the specialty contractors pertaining to the completion of all other aspects ofProject work that cannot be completed by City staff to ensure that the Project work can becompleted within budget; and

WHEREAS, based on this evaluation, City staff believes the Project can be performedby City staff and Project contractors in accordance with staff’s discussions with specialtysubcontractors; and

WHEREAS, the City Charter Section 1004 permits such an option by providing thatafter rejecting bids, the City Council may pass a resolution by a four-fifths vote declaring that theProject work in question may be performed by proceeding to have said work done withoutfurther observance of the provisions of this section including awarding contracts for such work,if such work shall be deemed by the Council to be of urgent necessity for the preservation of life,health, and property; and

WHEREAS, City staff recommends these findings be made as the completion of thisProject is critically important to preserve life, health, and property.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BIG BEARLAKE DOES HEREBY RESOLVE AND FIND AS FOLLOWS:

1. The above recitals are incorporated as set forth fully herein.

2. The City Council hereby formally rejects all bids submitted (one bid) on the Project onNovember 14, 2019 for the Civic Center ADA Main Floor Restroom ReconstructionProject.

3. Having rejected the bids for the Project, the City Council finds and determines pursuantto City Charter Section 1004, that the Project work in question may be performed by Citystaff and by awarding specialty construction contracts for certain aspects of the Project.

4. The City Council further finds that completion of this Project is critically important topreserve life, health, and property.

5. In accordance with City Charter Section 1004, the City Council further authorizes staff toperform certain work and award specialty construction contracts for the Project workwith said specialty contracts not to exceed an aggregate of $65,000, and authorizes theCity Manager, or his designee, to execute the contract documents consistent with thisauthorization.

PASSED, ADOPTED, AND APPROVED this 25th day of November, 2019.

________________________________

Randall Putz, Mayor

ATTEST:

___________________________


STATE OF CALIFORNIA )COUNTY OF SAN BERNARDINO ) ssCITY OF BIG BEAR LAKE )

I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify thatthe whole number of the City Council of the said City is five; that the foregoing Resolution,being Resolution No. 2019-XX was duly passed and adopted by the said City Council andattested by the City Clerk of said City, all at a regular meeting of the said Council held on the25th day of November 2019, and that the same was so passed and adopted by the followingvote:

AYES:NOES:ABSTAIN:ABSENT:

______________________Erica Stephenson, City Clerk

AGENDA REPORT




PREPARED BY: Kelly Ent, Director of Government Services

SUBJECT: AUTHORIZE THE MIGRATION OF THE CITY’S PRIVATE

HOME RENTAL COMPLIANCE SOFTWARE (STR HELPER)

TO THE NEW PARENT COMPANY (HOST COMPLIANCE)

On February 13, 2017, the City Council authorized an agreement with Bear Cloud Software LLC, doing

business as STR Helper, to implement a hosted compliance software solution. STR Helper has been

instrumental in identifying unregistered short term rentals (STRs) and furthering compliance with the

City’s Transient Private Home Rental (TPHR) program.

Two years later, on February 25, 2019, Host Compliance and STR Helper announced the merger of

these two outstanding providers of innovative technology solutions for municipalities. With this merger,

the City’s STR Helper application is now being provided by Host Compliance and with no change to

the software offering or terms of the City’s existing agreement with STR Helper. That agreement expires

next February; as a result, the City has been evaluating the added benefits of the Host Compliance

platform in comparison to other similar compliance software offerings such as LODGINGRevs. As was

presented at the recent League of California Cities gathering, Host Compliance is the industry leader

and currently provides services to more than 300 cities and counties including over 90 local jurisdictions

seeking solutions to STR related challenges.

The implementation of the STR Helper application enhanced our ability to identify unregistered rental

properties. Through the merger with Host Compliance, we now have an opportunity to automate manual

processes and integrate related databases (e.g. business licenses, TPHR registrations, transient

occupancy tax (TOT) collections) on one platform to create a more efficient and comprehensive

enforcement effort.

As an existing STR Helper client, our data is already with Host Compliance and will not require any

charges for migration and implementation. As an existing STR Helper client, Host Compliance is

offering a “legacy customer” discount and a fixed three-year pricing model. Because this is a more

robust service offering, the annual cost is approximately $140,000 more than we are currently paying

to Bear Cloud; however, it is estimated that the additional cost will be offset by the elimination of license

fees for other operating platforms that will be integrated in the Host Compliance service offering as well

Agenda Report : STR HELPER / HOST COMPLIANCE MIGRATION

November 25, 2019

Page 2

as anticipated labor efficiency gains and enhanced compliance capabilities including increased audit

capacity. Beyond the benefits we have identified, owners and agencies would gain an interactive

account management tool which would enable them to monitor account status, identify upcoming

expirations and deadlines, view a summary of pending items, make payments, and access historical

information. This software solution would also offer digital forms for online applications and TOT

reporting which would be systematically matched with online payments.

The adopted budget, is based on the current STR Helper solution which only identifies noncompliant

TPHRs and provides a staffed 24/7 complaint hotline at an annual cost of $27,700. In contrast, the fully

integrated, enhanced service offering through Host Compliance includes Mobile Enabled Permitting

and Registration, Address Identification, Compliance Monitoring, Rental Activity Monitoring and Tax

Collection Support, as well as a live agent 24/7 Dedicated Hotline for neighbors and concerned citizens

to report TPHR problems. The annual cost for this solution is $171,123.

FISCAL IMPACT

The adopted budget for Fiscal Year 2019-20 will require an appropriation from the General Fund

Unassigned Fund Balance of $140,000. The cost for the remaining two years of the proposed three-year

agreement with Host Compliance will be incorporated into the adoption of future annual operating

budgets.

RECOMMENDATIONS

It is recommended that City Council take the following actions:

1. Authorize an appropriation of $140,000 from the General Fund Unassigned Fund balance; and

2. Authorize the City Manager, or his designee, to execute a three-year agreement with Host

Compliance for the short-term rental compliance services described herein.

AGENDA REPORT




PREPARED BY: John Harris, Director of Development Services

SUBJECT: ACCEPT AS COMPLETE – MOONRIDGE ROAD

REALIGNMENT AND ROUNDABOUT PROJECT –

ENGINEERING PHASE

The Moonridge Road Realignment and Roundabout Project improves existing street, drainage,

sidewalks, lighting, and landscaping along the Moonridge corridor. The Project adds bicycle lanes,

two (2) traffic calming roundabouts, and pedestrian cross walks along Moonridge Road. On

August 28, 2017, City Council awarded KOA Corporation with a Professional Design Services

Contract to complete the engineering phase of this project. On January 14, 2019, City Council

authorized a change order to the KOA contract to engineer street, bike lane, and pedestrian lighting

that was not included in the original scope of work. The total approved contract amount is

$296,506.56. KOA completed the engineering phase of the project approximately seven percent

(7%) under-budget for $276,553.36.

Throughout the engineering phase of this project, alignment alternatives have been presented and

discussed at several public meetings. Additional public input was solicited at a Capital

Improvements Project Open House in August 2018. Many of the suggestions and comments

received during this Open House were incorporated into the project design. We also met with

Moonridge corridor business owners several times to further refine the design by incorporating

aesthetic elements to create an attractive corridor theme. Generally, these elements include natural

materials, such as stone and weathered timber, for public benches, heavy timber and wrought iron

for lighting, and decorative metal trash and recycling receptacles. A combination of low water

consuming evergreens and colorful plantings complement the aesthetic elements. The constructed

project will create a new retail corridor with businesses catering to outdoor recreation enthusiasts,

that will compliment, not detract from, The Village.

A construction schedule has not yet been determined. The KOA construction cost estimate for this

project is approximately $6,500,000. To date, we have secured $1,500,000 in funding assistance

through the Major Local Highway Program (MLHP) fund. We will continue to research funding

assistance opportunities for this important project. When funding has been secured and

construction is imminent, we will recommend additional design refinements that will be bid as

construction alternatives, such as heated sidewalks and bike lanes, a traffic counting system, and

permanently installed changeable message signs.

AGENDA REPORT: ACCEPT AS COMPLETE – MOONRIDGE ROAD REALIGNMENT AND

ROUNDABOUT PROJECT – ENGINEERING PHASE

November 25, 2019

Page 2

FISCAL IMPACT There is no fiscal impact. This project was completed within the approved budget.

RECOMMENDATIONS

It is recommended that Council take the following actions:

1. Accept the Moonridge Road Realignment and Roundabout Project- Engineering Phase as

complete; and

2. Direct the City Clerk’s Office to file a Notice of Completion with the County Recorder’s

Office.

Attachments:

A. Notice of Completion

B. Moonridge Landscaping Plans

C. Aesthetic Elements

Attachment A

RECORDING REQUESTED BY:Rebecca Cannon, Deputy City Clerk

WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear LakeCity ClerkPO Box 10000Big Bear Lake, CA 92315

SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the propertyhereinafter described.

2. The FULL NAME of the OWNER is The City of Big Bear Lake

3. The FULL ADDRESS OF THE owner is 39707 Big Bear Blvd., P.O. Box 10000, Big Bear Lake, CA 92315

4. The NATURE of the INTEREST or ESTATE of the undersigned is:

____Agent of the owner that constructed the improvements.___________________________________

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST orESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

NAMES ADDRESSES

___________________________________________________________________________________________________

____________________________________________________________________________________________________

6. The full name and full addresses of the predecessors in interest of the undersigned if the property wastransferred subsequent to the commencement of the work of improvement herein referred to:

NAMES ADDRESSES

___________________________________________________________________________________________________

____________________________________________________________________________________________________

7. A work of improvement on the property hereinafter described was completed on November 18, 2019.

8. The work of improvement completed is described as follows: MOONRIDGE ROAD ROUNDABOUT ANDREALIGNMENT PROJECT – ENGINEERING PHASE.

9. The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is KOA CORPORATION.

10. The street address of said property is NO APN; MOONRIDGE ROAD.

11. The property on which said work of improvement was completed is in the City of Big Bear Lake,

County of San Bernardino, State of California.

Date: ____________________ Signature of Owner or agent of owner ________________________________

Verification for INDIVIDUAL owner ____________________________. I, the undersigned, declare under penalty of perjury underthe laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above noticethat I have read said notice, that I know and understand the contents thereof, and that the facts stated there in are true and correct.

Date and Place (Signature of owner named in paragraph 2)

Verification for NON-INDIVIDUAL owner I, the undersigned, declare under penalty of perjury under the laws of the State ofCalifornia that I am the ________________________ of the aforesaid interest or estate in the property described in the abovenotice that I have read said notice, that I know and understand the contents thereof, and that the facts stated there in are true andcorrect.

Date and Place (Signature of person signing on behalf of owner)

Attachment B

100'

100'

MOONRIDGE RD.

ELM

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NORTH

0 20' 40'10'

CITY OF BIG BEAR LAKEBIG BEAR, CALIFORNIA


THE CITY OF BIG BEAR LAKEENGINEERING DIVISION

San Diego, California 921235095 Murphy Canyon Rd, Suite 330

Tel: (619) 683-2933 Fax: (619) 683-7982

CONSTRUCTION

CALL-OUT PLAN

MOON RIDGE RD.

ELM

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114

MOONRIDGE RD.

FIR

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Tel: (619) 683-2933 Fax: (619) 683-7982

NORTH

0 20' 40'10'

CONSTRUCTION

CALL-OUT PLAN

MOON RIDGE RD.

ELM

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100'

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CLUB VIEW DR.

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Tel: (619) 683-2933 Fax: (619) 683-7982

NORTH

0 20' 40'10'

CONSTRUCTION

CALL-OUT PLAN

MOON RIDGE RD.

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Attachment C

MOONRIDGE CORRIDOR AESTHETIC ELEMENTS

MOONRIDGE CORRIDOR LIGHTING

MOONRIDGE COORIDOR SEATING

MOONRIDGE CORRIDOR TRASH/RECYCLING RECEPTACLES

AGENDA REPORT





PREPARED BY: Ruth Lorentz, Principal Planner

SUBJECT: ADOPTION OF A RESOLUTION - RESOLUTION

AUTHORIZING AN APPLICATION FOR THE SB 2

PLANNING GRANT PROGRAM

On March 28, 2019, the California Department of Housing and Community Development (HCD)

issued a Notice of Funding Availability (NOFA) for a Planning Grant Program, which was itself

authorized in 2017 by the Building Homes and Jobs Act (SB 2, 2017). The purpose of the SB 2

program is to prepare, adopt, and implement plans and process improvements that streamline

housing approvals and accelerate housing production. The program is in its first year and the year

one funding is set aside for planning activities—subsequent years will contain project-level

funding.

Cities with populations of less than 60,000 residents may request between $25,000 and $160,000.

The program is noncompetitive and localities that comply with threshold criteria will be funded.

Threshold criteria includes a compliant Housing Element, submittal of Annual Housing Progress

Reports, documentation of the project’s nexus to accelerating housing production, and

demonstration of the locality’s consistency to State Planning or other Planning Priorities.

The deadline to apply is November 30, 2019. Awards are disbursed as a reimbursement of

qualifying costs. The end of the grant term is June 30, 2022, and projects must be completed by

that date. HCD is working with a private consulting firm—PlaceWorks—to offer technical

assistance, available throughout the entire program grant period.

HCD requires applicants to submit a City Council Resolution authorizing the City to apply and

naming a City designee to sign the application and enter into the Standard Agreement process. A

Resolution is provided in Attachment A. The NOFA is provided in Attachment B.

AGENDA REPORT: RESOLUTION AUTHORIZING AN APPLICATION FOR THE SB 2 PLANNING

GRANT PROGRAM

November 25, 2019

Page 2

DISCUSSION

Eligible Project

The City has consulted the SB 2 technical assistance staff to determine what type of projects the

City could undertake that comply with the program’s criteria. Updates to General Plans, specific

plans, and zoning ordinances are considered eligible activities, provided that the activities will

effectively impact housing production. Several activities were identified that would have a

significant positive impact on housing. These are listed and summarized below:

1) Housing Element Update

The grant program allows no more than 50% of the funds to be used for a Housing Element

Update. The 6th Housing Element cycle will run from October 15, 2021 through October

15, 2029, for which the Regional Housing Needs Allocations will be adopted by October

2020. The estimated due date to HCD, for the completed Housing Element is October 15,

2021.

2) Program Environmental Impact Report (PEIR)

The California Environmental Quality Act (CEQA) only provides a Categorical Exemption

for residential projects of 4 units or less. This means that any developments of over 4 units

are subject to Environmental Review making it costly and time-consuming to develop

multiple units, which may be a contributing factor as to why multiple-family housing is not

being produced in the City. The PEIR would replace the standard EIR in the pending

General Plan Update in order to analyze the impacts of future residential growth in the City

and eliminate the need for project-specific review. Individual applicants could then claim

coverage under the PEIR, saving time and money.

FISCAL IMPACT

HCD will notify applicants within 60 days after receipt of the grant application. The SB 2 Planning

Grant Program is a reimbursement grant ending on June 30, 2022. The anticipated cost estimate

for the Housing Element Update is $100,000, of which $80,000 will be requested from the grant

program. The completion date for the Housing Element will be prior to October 2021, so this

project will not have a fiscal impact after the costs are reimbursed. The City’s cost estimate for the

Program EIR is $200,000, of which the City will request reimbursement of $80,000 from the grant

program. The total estimated cost for the combined Housing Element, General Plan Update, and

GPU PEIR effort is $550,000. The City’s cost will be $390,000 after reimbursement.

AGENDA REPORT: RESOLUTION AUTHORIZING AN APPLICATION FOR THE SB 2 PLANNING

GRANT PROGRAM

November 25, 2019

Page 3

RECOMMENDATIONS

It is recommended that the Council take the following actions:

1. Approve and adopt Resolution No. 2019-XX to authorize the filing of an application to the

SB 2 Planning Grant Program; and

2. Authorize the Director of Development Services, or his designee, to execute the grant

application documents.

Attachments:

A. Resolution 2019-XX

B. SB 2 Planning Grant Program Notice of Funding Availability

C. Draft SB 2 Application

Attachment A

RESOLUTION NO. 2019-XX

A RESOLUTION OF THE CITY COUNCIL OF THECITY OF BIG BEAR LAKE, COUNTY OF SANBERNARDINO, STATE OF CALIFORNIAAUTHORIZING THE SUBMITTAL OF A GRANTAPPLICATION FOR THE 2019 SB 2 PLANNINGGRANTS PROGRAM.

WHEREAS, the State of California, Department of Housing and CommunityDevelopment (Department) has issued a Notice of Funding Availability (NOFA) datedMarch 28, 2019 for its Planning Grants Program (PGP); and

WHEREAS, the Department, in coordination with the Governor’s Office of Planning andResearch (OPR), is working with a team led by PlaceWorks, Inc. to provide technicalassistance (TA) to applicants throughout the application period, and that the City of BigBear Lake has consulted the TA regional liaison to identify eligible activities for theprogram; and

WHEREAS, the City has identified a need to conduct grant-eligible activities, such as aHousing Element update to identify housing needs and a Program Environmental ImpactReport to pre-evaluate the environmental impacts of development; and

WHEREAS, the City Council of the City of Big Bear Lake desires to submit a projectapplication for the PGP program to accelerate the production of housing and will submit a2019 PGP grant application as described in the Planning Grants Program NOFA and SB 2Planning Grants Program Guidelines released by the Department for the PGP program; and

WHEREAS, the Department is authorized to provide up to $123 million under the SB 2Planning Grants Program from the Building Homes and Jobs Trust Fund for assistance toCounties (as described in Health and Safety Code section 50470 et seq. (Chapter 364,Statutes of 2017 (SB 2)) related to the PGP program.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKERESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby authorizes and directs the City Manager or hisdesignee to apply for and submit to the Department the 2019 Planning Grants Programapplication released March 28, 2019 in the amount of $160,000.

SECTION 2. In connection with the PGP grant, if the application is approved by theDepartment, the City Manager or his designee is authorized to enter into, execute, anddeliver a State of California Agreement (Standard Agreement) in an amount not to exceed$160,000, and any and all other documents required or deemed necessary or appropriate toevidence and secure the PGP grant, the City’s obligations related thereto, and allamendments thereto (collectively, the “PGP Grant Documents”).

Resolution 2019-XXPage 2

SECTION 3. The City of Big Bear Lake shall be subject to the terms and conditions asspecified in the Standard Agreement, the SB 2 Planning Grants Program Guidelines, andany applicable PGP guidelines published by the Department. Funds are to be used forallowable expenditures as specifically identified in the Standard Agreement. Theapplication in full is incorporated as part of the Standard Agreement. Any and all activitiesfunded, information provided, and timelines represented in the application will beenforceable through the executed Standard Agreement. The City Council hereby agrees touse the funds for eligible uses in the manner presented in the application as approved bythe Department and in accordance with the Planning Grants NOFA, the Planning GrantsProgram Guidelines, and the 2019 Planning Grants Program Application.

SECTION 4. The City Council is authorized to execute the City of Big Bear Lake’sPlanning Grants Program Application, the PGP Grant Documents, and any amendmentsthereto, on behalf of the City as required by the Department for receipt of the PGP Grant.

PASSED, APPROVED AND ADOPTED this 25th day of November, 2019.

AYES:NOES:ABSENT:EXCUSED:

_________________________________Randall Putz, Mayor

ATTEST:

_______________________________________Erica Stephenson, City Clerk

Resolution 2019-XXPage 3

STATE OF CALIFORNIA )COUNTY OF SAN BERNARDINO ) ssCITY OF BIG BEAR LAKE )

I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the wholenumber of the City Council of the said City is five; that the foregoing Resolution, being Resolution No.2019-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City,all at a regular meeting of the said Council held on the 25th day of November, 2019, and that the same wasso passed and adopted by the following vote:

AYES:NOES:ABSTAIN:EXCUSED:

____________________________Erica Stephenson, City Clerk

Attachment B

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY Gavin Newsom, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 500 Sacramento, CA 95833 (916) 263-2771 / FAX (916) 263-2763 www.hcd.ca.gov

March 28, 2019

MEMORANDUM FOR: All Potential Applicants

FROM: Zachary Olmstead, Deputy Director Division of Housing Policy Development

SUBJECT: NOTICE OF FUNDING AVAILABILITY -

SB 2 PLANNING GRANTS PROGRAM

The Department of Housing and Community Development (Department) is pleased to announce the release of this Notice of Funding Availability (NOFA) for approximately $123 million under the Senate Bill 2 (SB 2, 2017) Planning Grants Program (PGP). SB 2 established a permanent source of funding intended to increase the affordable housing stock in California. The legislation directs the Department to use 50 percent of the first year’s revenue to establish a program that provides financial and technical assistance to local governments to update planning documents and land-use ordinances. The PGP is intended for the preparation, adoption, and implementation of plans that streamline housing approvals and accelerate housing production. In order to be eligible for grant funding, an applicant must submit a complete, signed original application and an electronic copy on CD or USB flash drive. OTC applications will be accepted for an eight-month period ending on November 30, 2019. The Department will only accept applications through a postal carrier service that provides date stamp verification confirming delivery to the Department’s office, such as the U.S. Postal Service, UPS, FedEx, or other carrier services. No facsimiles, late applications, incomplete applications, application revisions, electronic submittals, or walk-in application packages will be accepted. All applications must be submitted to the Department at the following address:

Department of Housing and Community Development Division of Housing Policy Development

2020 West El Camino Ave, Suite 500 Sacramento, CA 95833

PGP applications and forms are available on the Department’s website. Please refer to the Planning Grants Program Guidelines for detailed information on eligible activities, applicants, and awards. If you have questions regarding this NOFA, please email the Department at [email protected]. Attachment

http://www.hcd.ca.gov/

http://www.hcd.ca.gov/grants-funding/active-funding/planning-grants.shtml

http://www.hcd.ca.gov/grants-funding/active-funding/planning-grants/docs/SB2-Planning-Grant-Guidlines.pdf

mailto:[email protected]

PLANNING GRANTS PROGRAM (SB 2, 2017) 2019 NOTICE OF FUNDING AVAILABILITY

State of California

Governor Gavin Newsom

Alexis Podesta, Secretary Business, Consumer Services and Housing Agency

Ben Metcalf, Director Department of Housing and Community Development

Zachary Olmstead, Deputy Director

Department of Housing and Community Development Division of Housing Policy Development

2020 West El Camino Avenue, Suite 500

Sacramento, CA 95833 Telephone: (916) 263-2771

Website: http://www.hcd.ca.gov/grants-funding/active-funding/planning-grants.shtml Email: [email protected]

March 29, 2019



Table of Contents

I. Introduction ............................................................................................................. 1 II. Program Summary .................................................................................................. 1 III. Program Timeline ................................................................................................... 2 IV. Funding Available ................................................................................................... 2 V. Eligible Applicants ................................................................................................... 3 VI. Eligible Activities ..................................................................................................... 3 VII. Eligible Uses ........................................................................................................... 4 VIII. Threshold Requirements ......................................................................................... 5 IX. NOFA Application Workshops ................................................................................ 7 X. Application Submission Requirements.................................................................... 7 XI. Application Review Process .................................................................................... 7 XII. Applicant Notification .............................................................................................. 8 XIII. Award Letter and Standard Agreement................................................................... 8 XIV. Appeals ................................................................................................................... 8 XV. Right to Modify or Suspend ..................................................................................... 9

CA HCD Notice of Funding Availability 1 SB 2 Planning Grants NOFA Year-1

2019 NOTICE OF FUNDING AVAILABILITY SB 2 PLANNING GRANTS PROGRAM

I. Introduction The Department is releasing this Notice of Funding Availability (NOFA) for approximately $123 million to make funding available to all local governments in California under the Senate Bill 2 (SB 2) Planning Grants Program (PGP). The PGP program is intended for the preparation, adoption, and implementation of plans that streamline housing approvals and accelerate housing production. The PGP is authorized by Health and Safety Code sections 50470 et seq. (Chapter 364, Statutes of 2017, (SB 2)). Funding is subject to the December 2018 Planning Grants Program Guidelines (hereinafter referred to as the “Guidelines”), which includes detailed information on eligibility requirements, conditions, and procedures for awarding funds.

II. Program Summary SB 2 (2017) is part of a 15 bill housing package aimed at addressing the state’s housing shortage and high housing costs. Specifically, SB 2 established a permanent source of revenue intended to increase the affordable housing stock in California. PGP grants are funded through 50 percent of the revenues collected during the first calendar year (January through December, 2018). The PGP program is a one-time component of SB 2 that, among other provisions, provides financial and technical assistance to local governments to update planning documents in order to: • Accelerate housing production; • Streamline the approval of housing development affordable to owner and renter

households at all income levels; • Facilitate housing affordability, particularly for all income groups; • Promote development consistent with the State Planning Priorities; and • Ensure geographic equity in the distribution and expenditure of allocated funds The Department, in conjunction with the Governor’s Office of Planning and Research, will provide technical assistance to localities pursuant to the provisions set forth in Article VII, Section 700(a) through (e) of the Guidelines. For further information, contact the Department at [email protected] for details regarding local technical assistance. Please refer to the Guidelines for other administrative provisions not summarized in this NOFA.

https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=HSC&division=31.&title=&part=2.&chapter=2.5.&article=1.

https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201720180SB2



http://www.hcd.ca.gov/policy-research/lhp.shtml



III. Program Timeline

Pursuant to Section 500(a) of the Guidelines, funds will be initially available to eligible applicants on a noncompetitive, over-the-counter (OTC) basis. Applications will be accepted over an eight-month period, commencing from the date of the release of this NOFA (Section 500(b) of the Guidelines). See Table 1 below for the projected timeline for awards for the initial OTC period. Table 1: Projected Timeline for Awards for OTC Applications

Event Date(s) NOFA release March 28, 2019 NOFA-Application Workshops / Webinar Period April 1 - May 1, 2019 Final due date for OTC applications November 30, 2019 Supplemental round TBD Anticipated end of grant term June 30, 2022

The Department anticipates awards in 2-3 month intervals, depending on the volume of applications, and reserves the right to make adjustments to the projected timeline at any time. If OTC funds are not fully awarded at the end of the eight-month period, the Department may extend the final OTC application due date or consider a supplemental funding round (Section 500(g) of the Guidelines). During any supplemental round, top priority will be given to localities that have not submitted a previous request for funding. All other applicants may be subject to competitive scoring criteria during any supplemental round (Section 500(g)(2) of the Guidelines).

IV. Funding Available The Department determined maximum award amounts for large, medium, and small localities, based on population estimates from the Department of Finance (DOF). Table 2 below shows the minimum and maximum awards available pursuant to Article IV, Section 400 of the Guidelines. Applicants can view maximum award amounts for all jurisdictions here. Table 2: Minimum and Maximum Award Amounts

All Localities Large Localities – Defined as ≥ 200,000 people

Medium Localities – Defined as 60,000 to 200,000 people

Small Localities – Defined as ≤ 60,000 people

Minimum award amount:

$25,000

Maximum award amount:

$625,000


$310,000


$160,000

For a link to the 2018 DOF Population Estimates, E-5, see: http://www.dof.ca.gov/Forecasting/Demographics/Estimates/E-5/ Applicants seeking partnerships with other local governments will be additive. For example, two large localities could submit a proposal for up to $1.25 million; three small localities up to $480,000, etc. Note: All applicants, including those who are forming partnerships, must submit separate, complete and signed application packages, pursuant to section X of this NOFA, to the Department in order to be awarded funds.


http://www.dof.ca.gov/Forecasting/Demographics/Estimates/E-5/


V. Eligible Applicants Pursuant to Article II, Section 200 of the Guidelines, eligible applicants are limited to local governments, i.e., cities and counties. However, local governments may partner through legally binding agreements with other forms of governments or entities where the proposal will have a direct effect on land-use or development within the locality. This includes, but is not limited to, partnerships with other localities, regional governments, housing authorities, school districts, special districts, community based organizations, or any duly constituted governing body of an Indian Reservation or Rancheria. Multi-jurisdictional partnerships between local governments are encouraged in order to coordinate with regional governments, leverage regional and state investment, promote consistency with the sustainable communities strategy, and affirmatively further fair housing. Note: All localities must pass the Threshold Criteria as stated in section VIII of this NOFA. To ensure compliance with section VIII, all applicants, including those who are forming partnerships, must submit separate, complete and signed application packages, including resolutions, to the Department in order to be awarded funds.

VI. Eligible Activities Applicants proposing Priority Policy Areas, as defined in section VIII of this NOFA, are automatically deemed to accelerate housing production without any documentation or demonstration to the Department. Pursuant to Article III, Section 300 of the Guidelines, a variety of planning documents, planning activities and strategies, are considered eligible activities and must demonstrate a nexus to accelerating housing production, which may include: (1) Updates to general plans, community plans, specific plans, local planning related to

implementation of sustainable communities strategies, or local coastal plans;

(2) Updates to zoning ordinances;

(3) Environmental analyses that eliminate the need for project-specific review;

(4) Local process improvements that improve and expedite local planning;

(5) A smaller geography with a significant impact on housing production including an overlay district, project level specific plan, or development standards modifications proposed for significant areas of a locality, such as corridors, downtown or priority growth areas;

(6) The creation or enhancement of a housing sustainability district pursuant to AB 73 (Chapter 371, Statutes of 2017);

(7) Workforce housing opportunity zone pursuant to SB 540 (Chapter 369, Statutes of 2017);


(8) Zoning for by-right supportive housing, pursuant to Government Code section 65651 (Chapter 753, Statutes of 2018);

(9) Zoning incentives for housing for persons with special needs, including persons with developmental disabilities;

(10) Rezoning to meet requirements pursuant to Government Code Section 65583.2(c) and other rezoning efforts to facilitate supply and affordability;

(11) Rezoning for multifamily housing in high resource areas (according to Tax Credit Allocation Committee/Housing Community Development Opportunity Area Maps);

(12) Pre-approved architectural and site plans;

(13) Regional housing trust fund plans;

(14) SB 2 funding plans;

(15) Infrastructure financing plans;

(16) Environmental hazard assessments; data collection on permit tracking; feasibility studies, site analysis, or other background studies that are ancillary and part of a proposed activity with a nexus to accelerating housing production; and

(17) Other planning activities demonstrating a nexus to accelerating housing production.

Eligible activities may be part of a larger planning effort (e.g., a comprehensive zoning code update) if proposed activities have not been completed prior to the NOFA date, are distinct, and demonstrate a nexus to accelerating housing production. As part of the PGP program, HCD, in coordination with the Governor’s Office of Planning and Research (OPR), will work with a team led by Placeworks to provide technical assistance (TA) to applicants throughout the application period. The TA team will work closely with regions, sub-regions, and counties to help jurisdictions identify activities and provide tools that will accelerate housing production. For further information, contact the Department at [email protected] for details regarding local technical assistance.

VII. Eligible Uses Pursuant to Article III, Section 302 of the Guidelines, grant funds shall be used for the costs of preparing and adopting the proposed activity. Subcontracting is allowable under conditions set forth in Section 302(c) of the Guidelines. Pursuant to Section 302(b) of the Guidelines, grant funds may not be used for administrative costs of persons employed by the grantee for activities not directly related to the proposed activity. No more than 5 percent of the grant amount may be used for administrative costs for any proposed use, to be approved by the Department upon disbursement. Only approved and eligible costs incurred for work after the NOFA date, continued past the date of the Standard Agreement, and completed during the grant term, will be reimbursable. Approved and eligible costs incurred prior to the NOFA date are ineligible



(Section 601(c) of the Guidelines). Refer to Section 301 of the Guidelines for a list of all ineligible activities.

VIII. Threshold Requirements In accordance with Article II, Section 201 of the Guidelines, all applicants must meet the following threshold requirements: (1) Housing element compliance: The applicant must have a housing element that

has been adopted by the jurisdiction’s governing body by the date the applicant submits the application package, and is subsequently determined to be in substantial compliance with state housing element law pursuant to Gov. Code Section 65585 by the time of award. A jurisdiction’s current housing element compliance status can be obtained by referencing the Department’s website at http://www.hcd.ca.gov/community-development/housing-element/index.shtml or emailing the Department at [email protected]. For more information on housing element requirements, please contact Paul McDougall at [email protected]. Pursuant to Section 201(a)(2) of the Guidelines, applicants not meeting housing element requirements may be considered to meet this threshold requirement at the discretion of the Department on a case by case basis by applying factors such as significant progress in meeting housing element requirements (e.g., a draft found to meet statute, rezoning near completion), proposing activities to meet housing element requirements (e.g., rezoning to accommodate housing needs pursuant to Gov. Code Section 65583(c)(1)) and adoption of a compliant element prior to the award of funds.

(2) Annual Progress Report (APR) on the housing element: The applicant must submit the APR to the Department, as required by Gov. Code section 65400, for the current or prior year by the date the applicant submits the application package.

(3) Nexus to accelerating housing production: The applicant must propose and

document plans or processes that accelerate housing production. The application must demonstrate a significant positive effect on accelerating housing production through timing, cost, approval certainty, entitlement streamlining, feasibility, infrastructure capacity, or impact on housing supply and affordability. An application not utilizing Priority Policy Areas must include an explanation and documentation of the nexus plans or processes impact on accelerating housing production based on a reasonable and verifiable methodology and must utilize the Department’s form (see Attachment 2 in the Application). A verifiable methodology may include a statement of support from a non-profit or for-profit developer that is active in the locality. Applicants proposing Priority Policy Areas do not require a nexus demonstration and are automatically deemed to accelerate housing production without any documentation. Pursuant to Section 102(q) of the Guidelines, Priority Policy Areas means any of the following:

http://www.hcd.ca.gov/community-development/housing-element/index.shtml




(a) Rezone to Permit By-right: Rezoning for significant additional housing capacity

without, or lesser, discretionary review, or establishing zoning to permit residential development by-right, particularly multifamily, without discretionary action pursuant to Government Code Section 65583.2(h) and (i).

(b) Objective Design and Development Standards: Developing objective design

standards or pre-approved site and architectural plans that facilitate non-discretionary permitting.

(c) Specific Plans or Form based Codes Coupled with CEQA Streamlining:

Designating and rezoning for additional housing capacity or preparing specific plans or form codes that include zoning and development standards and plan-level environmental analysis that can be used to streamline future housing projects and facilitate affordability.

(d) Accessory Dwelling Units (ADU) or Other Low-Cost Building Strategies:

Encouraging ADUs and other low-cost building types through actions above state law such as, outreach, fee waivers, pre-approved plans, website zoning clearance assistance, and other homeowner tools or finance tools. Also, establishing other approaches to intensify existing lower density residential areas and “missing model” typologies to encourage significantly more residential development (e.g., duplexes, triplexes) in lower density residential areas.

(e) Expedited Processing: Speeding up approvals and permit processing,

including instituting programs that streamline or consolidate the review process or create a separate process for expedited review of housing projects.

(f) Housing Related Infrastructure Financing and Fee Reduction Strategies:

Develop and implement approaches to local, regional or sub-regional housing related infrastructure financing. Create plans and programs to finance and increase infrastructure with accompanying enhanced housing capacity, such as enhanced infrastructure financing districts. Fee reduction and rationalization approaches, such as reassessing fees to adhere to best practices in reducing costs, deferrals, sliding scales or proportionate impacts fees (e.g., ADUs, transit oriented, and infill development, special needs housing), or fee transparency measures including publically available fee calculators.

Note: HCD will be rolling out best practice toolkits and technical assistance in these topic areas over the course of 2019. Note: If the applicant is proposing only Priority Policy Areas ((PPA), as defined in section VIII, subsection (3) of the NOFA), do not fill out Attachment 2. However, if the applicant is proposing to fund PPAs AND other activities that are not considered PPAs, the application must demonstrate how these other activities have a nexus to accelerating housing production by filling out Attachment 2 of the application.

(4) State Planning and Other Planning Priorities: Applicants must demonstrate that

the locality is consistent with State Planning or Other Planning Priorities.


Consistency may be demonstrated through activities (not necessarily proposed for SB 2 funding) that were completed within the last five years. Applicants must self-certify utilizing the Department’s form (see Attachment 1 in the Application).

IX. NOFA Application Workshops The Department will hold workshops and a webinar to review the PGP NOFA and application, and will be conducting technical assistance to aid applicants throughout the OTC period. For a list of dates, times, and locations for the workshops as well as information on technical assistance, please visit the Department’s SB 2 Planning Grants webpage, or register here.

X. Application Submission Requirements In order to be eligible for grant funding, an applicant must submit a complete, signed original application and an electronic copy on CD or USB flash drive. Applications will be accepted on an OTC basis for an eight-month period anticipated to end November 30, 2019. Note: All localities must pass the threshold criteria as stated in section VIII of this NOFA. To ensure compliance with section VIII, all applicants, including those who are forming or have formed partnerships, must submit separate, complete and signed application packages, including resolutions, to the Department in order to be awarded funds. The Department will only accept applications through a postal carrier service that provides date stamp verification confirming delivery to the Department’s office, such as the U.S. Postal Service, UPS, FedEx, or other carrier services. No facsimiles, late applications, incomplete applications, application revisions, electronically submitted, or walk-in application packages will be accepted. All applications must be submitted to the Department at the following address:

Department of Housing and Community Development Division of Housing Policy Development / Land Use Planning Unit

2020 West El Camino Ave, Suite 500 Sacramento, CA 95833

Applications must be on Department forms and cannot be altered or modified by the applicant. Program applications and forms are available on the Department’s website located at http://www.hcd.ca.gov/grants-funding/active-funding/planning-grants.shtml#forms.

XI. Application Review Process

Each application will first be reviewed for completeness, threshold eligibility requirements, and accuracy. In order to be considered complete, an application must contain all requested information and supporting documentation. All applications must also meet the eligibility and threshold requirements as specified in this NOFA and the




http://www.hcd.ca.gov/grants-funding/active-funding/planning-grants.shtml#forms

http://www.hcd.ca.gov/grants-funding/active-funding/planning-grants.shtml#forms


Guidelines. If the application is ineligible, it will not be considered for funding. Applicants may resubmit their applications prior to the November 30, 2019 deadline. All applicants not meeting the eligibility and threshold requirements will be informed within 60 days from the date the Department receives the application.

XII. Applicant Notification

Applicants will be notified within 60 days of the Department’s receipt of their application regarding the status of their application and/or if any additional information is required (Section 500(e)) of the Guidelines). Applicants will receive an official letter of award after the Department approves funding recommendations (Section 500(f) of the Guidelines).

XIII. Award Letter and Standard Agreement Successful applicants will receive an Award Letter from the Department and will be awarded funds through the Standard Agreement process that will specify, among other things, the amount of funds granted, timeline for expenditure of funds, and the approved use of funds. Expenditure report dates and other requirements will also be identified in the SB 2 Planning Grants Program Standard Agreement.

XIV. Appeals (1) Basis of Appeals:

(a) Upon receipt of the Department’s notice deeming an application incomplete or

ineligible, applicants under this NOFA may appeal such decision(s) to the Director pursuant to this Section.

(b) No applicant shall have the right to appeal a decision of the Department

relating to another applicant’s eligibility, point score, award, denial of award, or any other related matter.

(2) Appeals Process and Deadlines:

(a) Process. In order to lodge an appeal, applicants must submit to the Director by

the deadline set forth in subsection (b) below, a written appeal which states all relevant facts, arguments, and evidence upon which the appeal is based. No new or additional information will be accepted. Once the written appeal is submitted to the Director, no further information or materials will be accepted or considered thereafter. Appeals are to be submitted to the Director at following address:

Department of Housing and Community Development Division of Housing Policy Development 2020 W. El Camino Avenue, Suite 500

Sacramento, California 95833 [email protected]

The Director will accept appeals delivered through a carrier service such as



the U.S. Postal Service, UPS, Fed Ex, or other carrier services that provide date stamp verification of delivery. Deliveries must be received during the Department’s weekday (non-state holiday) business hours of 9:00 a.m. to 5:00 p.m. Pacific Standard Time. Additionally, emails to the email address listed above will be accepted if the email time stamp is prior to the appeal deadline.

(b) Filing Deadline. Appeals must be received by the Director no later than (5) five

business days from the date of the Department’s determination.

(3) Decision: Any request to amend the Department’s decision shall be reviewed for compliance with the December 2018 Guidelines and the March 29, 2019 NOFA. The Director shall render his/her decision in writing within fifteen (15) business days of receipt of the applicant’s written appeal. The decision of the Director shall be the Department’s final decision, and shall not be appealable to any court or tribunal.

(4) Effectiveness: In the event that the statute and/or guidelines governing the PGP program contain an existing process for appealing decisions of the Department with respect to NOFA awards made under such programs, this Section shall be inapplicable and all appeals shall be governed by such existing authority.

XV. Right to Modify or Suspend

The Department reserves the right, at is sole discretion, to suspend, amend, or modify the provisions of this NOFA at any time, including, without limitation, the amount of funds available hereunder. If such an action occurs, the Department will notify all interested parties and will post the revisions to the Department’s website. You may subscribe to the Department’s email list here: http://www.hcd.ca.gov/HCD_SSI/subscribe-form.html.

http://www.hcd.ca.gov/HCD_SSI/subscribe-form.html

Attachment C

AGENDA REPORT



FROM: Erica Stephenson, City Clerk/Director of Administrative Services

SUBJECT: AWARD CITY MANAGER EMPLOYMENT AGREEMENT

Following the retirement announcement of Jeff Mathieu, City Council initiated an extensive recruitmenteffort to fill the City Manager position. The City Council interviewed several qualified candidates andhas selected the finalist to fill the position. The negotiation of the City Manager employment agreementhas been underway, and the final proposed employment agreement is being drafted as the agenda packetis being prepared. Thus, the final employment agreement will be presented at this Council meeting.

Pursuant to existing law, the City Attorney will orally present the proposed compensation packageduring the Discussion portion of the City Council’s open session meeting. The proposed employmentagreement will be made available for public review at the time of convening open session.

FISCAL IMPACT

The City Manager position is included in the current adopted budget.

RECOMMENDATION

It is recommended that City Council authorize and direct the Mayor to execute the proposed CityManager employment agreement.