city district government lahore - punjab cities governance...

Punjab Cities Governance Improvement Project (PCGIP)

ANNUAL PLANNING WORKSHOP‐YEAR 4September 01, 2015

City District Government Lahore


Sequence of Presentation

1. Initiative of CDG Lahore

2. Work plan of DLIs

3. Future Plans of CDG Lahore


CDG Lahore’s Initiative 1. Computerization of Pension Disbursement System of CDGL.

Operational


DLI 1: RESOURCE PLANNINGSr. No.

Activities Timelines

1 Development of GIS based Assets Inventory Completed

2 Stakeholder AnalysisSeptember 2015

3 Notification of Level of Service (LOS)

4 Prioritization of Projects “Long & Short List of Projects with Cost”.

FY-2015-20165 Budgetary Analytical Revenue Estimation

6 Preparation of the Operations and Maintenance and Improvement Plan of existing assets

7 Development of Capital Investment Plan along with prioritization of ongoing and new projects

8 Finalization of medium term Integrated Development and Asset Management Plan in a single book

9 4th Lahore Planning and Coordination Committee Meeting December 2015

DLI 2: PROCUREMENT


Sr. No.


1 Uploading Annual Procurement Plans 2015-16 on PPRA website

October 20152 Enlistment of Contractors as per Standard Operating

Procedures

3 Publication of Evaluation Reports September 2015

4 Ensure that the checklist developed is part of each Procurement File

Ongoing

5 Training Sessions of Officers and Contractors December 2015

DLI 3: INTERGOVERNMENTAL FINANCE SYSTEMSr. No.


1 Monthly Consolidation of transfersScanning of Release Orders

Ongoing


DLI 4: REVENUE COLLECTION SYSTEM

Sr. No.


1 Revise and rationalize Schedule of Taxes. Fee and Fines

Completed

2 Surveys1. Survey for Municipal Properties including

Bus Stands2. Survey for Licensing Trades & Vocations3. Survey for Parking Stands

I. October 2015II. November 2015III. December 2015

3 Computerization of Billing & Collection System March 2016

4 Computerization of GBS June 2016


DLI 6: PUBLIC DISCLOSURE & ACCESS TO INFORMATIONSr. No.


1 Nomination of Public Information OfficerMarch 2015

2 Website of CDG Lahorehttp://lahore.gop.pk/ Operational

3 Circulation of approved mechanismCirculated

4 Compilation of material falling under pro-active disclosure by the respective departments Ongoing

5 Uploading on the website after due approvalOctober 2015

6 Adoption of on-demand” disclosure in routine working


Sr. No.

Requests received

Entertained Pending

1 10 09 01

DLI 7: ACCOUNTABILITY Sr. No.


1 Circulation of approved mechanism to all departments within CDGL

Ongoing2 Circulation of a letter to all concerned regarding requirements of GRM to the departments in CDGL

3 Conducting mass awareness regarding GRM (CDGL)

4 District Complaint Center (CDGL) Operational

5 Status of Complaints received and resolved after operationalization (Statistics)

Ongoing

6 Conducting periodic review of the performance of officers / officials as per responsibility matrix (CDGL)

Every Month

7 Conducting quarterly analysis of complaints to identify major trends such as type of complaints, areas / zones etc.

Every Month


ESMFSr. No.


1 Environmental & Social screening of schemes (EEPs+ADP)

September 2015

2 Preparation of ESMPs for E2 category (EEPs) and theirApproval

December 2015

3 Preparation of IEE/EIA reports of ADP projects October 2015

4 Capacity building sessions and training for contractors

Ongoing


CDG Lahore’s Future PlansPlans Pension (Phase-2)

Domicile Express

Citizen Inclusive Governance

Improvement of GBS

Improvement of Fish Market & Shops of CDGL

Refurbishment and Interventions at Liberty Market

e-File Management System

Illumination and Decoration of Important City Points

New Architectural Design of School Buildings

Focusing on the neglected infrastructures

Overhauling of Fire Fighting system of CDGL


Thank You


Procurement Plan 2013‐2014 353.558 Million (PKR)

59.49 26.27 148 57.5 62.298 353.558

59.49 26.27133 55.5 62

336.260 0

152 0.298 17.298

Transport Machinary andEquipment

Roads Building Utilities Total

Allocated Amount Funds Utilised Remaining Fund/Saving


Transport , 0, 0%

Machinary & Equipment , 1, 0%Road, 416.924, 100%

Building, 0, 0%

Utilities, 0, 0%

Transport Machinary & Equipment Road Building Utilities

Procurement Plan 2014‐2015 417.924 Million (PKR)


198.35

12.00 10.50 18.00 16.50 31.79 2.90 5.00 10.10 5.00 5.3037.488

62.56

6.50 4.40 28.50 1.00

60

2 6.76 5.16 3.53 28.76 0 0 5.93 4.98 4.97 10 15 6.5 0 0 1

75%

10%

60%

35%30%

100%

70%

0%

100% 100% 100%

20% 20%

100%

0

25%

100%

0%

20%

40%

60%

80%

100%

120%

0.00

50.00

100.00

150.00

200.00

250.00Allocated Amount Funds Utilisation Physical Progress


DLI 5: BOUNDARY ALIGNMENT


DLI 2: PROCUREMENTSr. No. Activities Timelines

Impacts of DLI-2 (Procurement) on CDGs

1. Notification of Procurement Committees2. Audit observations.3. Annual Procurement Plan 2014-15.4. No. Capacity Building of Procurement

Officers/Officials5. Issuance of Incomplete Bidding Documents during

Tendering Process6. Before SOPs difficulty in Interpretation of PPRA

Rules.7. Prepared Tender Notices as per their own

understanding. 8. No Concept of Procurement checklist as PPRA

Rules to follow by Procuring Agencies in CDGL .9. Rectification of Advertisement Notices10. Notification of Grievance Redress Committee.

1. Notified on 31-03-2014.2. No of Audit Observations of CDGL W&S

Reduced due to compliance of PPRA Rules after PCGIP Initiatives in August 2014 and in August 2015.

3. Uploaded Annual Procurement Plan 2014-15 of all departments of CDGL is on PPRA Website .

4. Capacity Building of Procurement done.5. Standard Bidding Documents Used for

Tendering Process.6. Clear Understanding of PPRA Rules in

the Light of SOPs. 7. Tender Notices and Bid Documents are

defined now as per adequate SOP’s , RFQ, IFB, EOI, RFP prepared as per PPRA Rules.

8. Implementation of Procurement Checklist has been made Mandatory for all Procuring Agencies and its Ongoing

9. Advertisement Notices are Rectified Now and Publish on CDGL Websites and PPRA Site.

10. Grievance Redress Committee Notified on 28 th August, 2015.


DLI 1: RESOURCE PLANNINGSr. No.


1 Notification of Committees for IDAMP September 2015

2 Review of IDAMP Forms in District Development Committee Meetings.

October, 2015

3 Last date for submission of IDAMP form 3 & 4 (Capital Investment & Level of Service Delivery) by District Department

November, 2015

4 Finalization and submission of IDAMP Forms December 2015

5 Compilation of IDAMP Forms and Finalization of IDAMP

February 2016

6 LPCC Meeting December 2015


CDGL Funds Utilization of Rs. 353.553 Million Summary 2013-14

EEPs CDG Lahore 2013-14 R&M PP Schemes

Reimbursement

Total funds Utilization Pending

Payments

Sr. No EEPs Object Code Description Total Funds Utilization Rs 353.553 Million

1A-130

Transport 37.49 22 59.49 100% No Pending PaymentsGOODS

2A-131 Machinery&

Equipment 8.27 18 26.27 100% No Pending PaymentsGOODS

3A-136 Roads

/Streets 121 27 148 95% 15 Million Tender Savings

WORKS 22 Schemes

4A-133 Building

&Structures 28.5 29 57.5 97% 2.5 Million PendingWORKS

5 A-033 Utilities 0 62 62 100% No Pending Payment

6 Total Rs ( 353.553 M) 195.26 158 353.55 95% No Pending Scheme overall

7 Total 353.553 Million 17.43 carry

forward in PP 2014-15


Pension Management SystemTotal Pensioners Active Pensioners Pensioners getting

Pension ManuallyPensioners

getting pension through PMS

13278 7500 0 All since May 2015

May-2015 June-2015 July-2015 August-2015

6981 7261 6807 7061

Month-Wise Number of Pensioners

May-2015 June-2015 July-2015 August-201574,662,453 80,394,581 78,309,250 86,679,772

Month-Wise Disbursement of Pension


Comparison Sr. No. Description Old system PMS

1 Form Collection 8 to 10 Sec 2 to 3 Sec

2 Validity Low High

3 Sorting of Files 3 to 4 days Single Click

4 Preparation of Bank Scroll 2 to 3 days Single Click

5 Pensioner Verification 1 day Single Click

6 Form Collection verification No Thumb and Image

7 Pensioner query check 02 Hours Single Click

8 Login & Payment History No Single Click

9 Any Increases/Raises 02 Weeks 01 Day


Year‐wise DisbursementSr. No Year Disbursement Utilized Remaining

Fund/Savings

1 2013‐2014 353.558 Million 336.12673(95%)

17.43127

2 2014‐2015 400.493(plus previous year

saving)

Execution is under process of 417.924 Million

3 2015‐2016 595 Million

4 2016‐2017 725 Million

Currency in PKR


Execution Status FY‐2014‐15Rs in Million

Sr # Name of Work Approved Cost Funds Released Funds Utilization

Physical Progress

Remarks

1 SPECIAL REPAIR OF MALL ROAD FROM PMG OFFICE TO ZAFAR ALI ROAD CHOWK

198.35 198.354 0 20% Asphalt Base Course from Canal to Zafar Ali Road Completed Both side

2 REPAIR / IMPROVEMENT OF SHEIKHABAD CHOWK TO BUND ROAD LAHORE

12.00 0 0 10% Work in progress (Funds Awiated)

3 REPAIR / IMPROVEMENT OF ROAD KOT KAHMBOO MAIN ROAD LAHORE.


4 SPECIAL REPAIR OF NASEER‐UD‐DIN ROAD FROM BABA GROUND TO SANDA ROAD, LAHORE

18.00 18.00 0 25% Water Bound

5 SPECIAL REPAIR OF ROAD FROM MAIN NAWAZ SHARIF HOSPITAL YAKKI GATE TO SHERANAWALA GATE LAHORE


6 SPECIAL REPAIR OF ABDUL SATTAR ROAD IN, LAHORE

31.79 31.79 0 40% Work in progress.

7 SPECIAL REPAIR OF LINK STREET BISMILLAH NURSURY BOOTA DAHI BHALLAY WALA JIA MOUSA SHAHDARA LAHORE


8 R&M of Footpaths and Bus Stand, Mall Road, jail Road

5.00 0 0 Bidding documents /estimates are under process


Execution Status FY‐2014‐15Sr # Name of Work Approved

CostFunds

ReleasedFunds

Utilization Physical Progress

Remarks

9 SPECIAL REPAIR OF ROAD FROM ALIYA TOWN TO RING ROAD PP‐143, NA‐123

10.10 0 0 85% Funds Awaited

10 SPECIAL REPAIR OF ROAD IN ALI MUHAMMAD BAZAAR TAJ PURA, PP‐145, NA‐124 LAHORE.


11 SPECIAL REPAIR OF ROAD BAHAR SHAH ROAD .


12 SPECIAL REPAIR OF GHAZI ROAD FROM FEROZEPUR ROAD TO DHA BOUNDARY LAHORE PP‐155, NA‐125.



Execution Status FY‐2014‐15Name of Work Approved

CostFunds

ReleasedFunds

Utilization Physical Progress

Remarks

13SPECIAL REPAIR OF ROAD START FROM 0.00 KM TO 3.31 KM ALONG CHARRAR DRAIN TOWARDS AASYIANA HOUSING SCHEME LAHORE PP‐159 & NA ‐129

62.56 0 0 10& Funds Awaited

14SPECIAL REPAIR OF ROAD FROM KAHAN BUCHER DISTRIBUTOR TO AZIZ JAHAN BEGUM TRUST,KHANA LAHORE PP‐159, NA‐129


15R&M OF FOOTPATHS & BUS STAND FEROZPUR ROAD LAHORE

4.40 0 0 0 Bidding documents /estimates are under

process 16REPAIR & MAINTNENACE FOR DCO

ADMINISTATION BUILDINGS INCLUDING OTHER ADJACENT ALLIED BUILDINGS (RESIDENCE QUARTERS) DISTRICT OFFICER ENTERPRISESE OFFICE, OFFICES OF WORKS & SERVICES DEVELOPMENT OF CITY DISTRICT COURTS, LAHORE.

28.50 0 0 25& Funds Awaited

17R&M OF GENERATORS OF TOWN HALL 1.00 0 0 Bidding documents /estimates are under

process City District Government Lahore

1. Pension (Phase‐2)2. Domicile Express 3. Citizen Inclusive Governance 4. Improvement of GBS5. Improvement of Fish Market & Shops of CDGL6. Refurbishment and Interventions at Liberty Market7. Refurbishment and Interventions at Local Bus Stops8. File Management System at CDGL9. Illumination and Decoration at Important City Points10. New Architectural Design of School Buildings11. Focusing on the neglected infrastructures12. Computerization of Revenue Collection System
