CITY HALL 2020 - VBgov.com · CITY HALL 2020 PROJECT UPDATE/DIRECTION BRIEF. September 19, 2017. 1. 2017 IN REVIEW • January 17. th ... • $50,250,000 for Planning / Design / Construction
28
CITY HALL 2020 PROJECT UPDATE/DIRECTION BRIEF September 19, 2017 1
2017 IN REVIEWbull January 17th ndash Deficiencies Space Needsbull February 28th ndash Buildings amp Assets Presentationbull May 23rd ndash Options Schedules Budgetbull June 19th ndash City Hall 2020 Video Clipbull June 26th ndash First Public Sessionbull June 27th ndash Options Limited to Municipal Centerbull July 26th ndash Second Public Session Facebook Livebull August 23rd ndash Third Public Sessionbull September 1st ndash Public Information Session Info
2
WHERE ARE WE Building deficiencies well documentedProgram (space needs analysis) developed
through 2070 and re-validatedCIP 3-072 City Hall Replacement Approved
bull $50250000 for Planning Design ConstructionDeveloped 6 options to either renovate the
existing building or build a new buildingConducted citizen engagement
3
CITY HALL SPACE NEEDS
November 2016bull Existing B-1 80000 SFbull Current Need 128431 SFbull 2020 134310 SFbull 2030 139664 SFbull 2040 144572 SFbull 2070 149089 SF
August 201780000 SF
134161 SF139607 SF144210 SF147344 SF149939 SF
4
Need 70000 SF more than we have now to meet 2070 requirement
Letrsquos Review Our Options
5
CITY HALL 2020 ndash OPTION 1A Addition to and Renovation of B-1 our current City Hall
2
CITY HALL 2020 ndash OPTION 1A ADVANTAGES
Reuses an existing City-owned building Maintains B-1 the current City Hall as the future City Hall Does not displace any existing parking
DISADVANTAGES Does not provide sufficient space for the known additional space needs Requires use of temporary facilities (swing space) ndash some departments would move twice Longest City Hall construction schedule by about 4 months Limits implementation of the lsquomall of servicesrsquo concept Construction activities immediately adjacent to City Hall would be disruptive
DESIGN COSTS $4930000
NEW CITY HALL CONSTRUCTION $37500000
TEMPORARY FACILITY COSTS $3070000
SITE CONSTRUCTION $1550000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42120000
FFampE $4640000
PROJECT BUDGET CONTINGENCY $5170000
TOTAL CITY HALL BUDGET $56860000
TOTAL BUILDING CONSTRUCTION COST PER SF $25153SF3
CITY HALL 2020 ndash OPTION 1B Larger addition to B-1 to create a completely new City Hall
4
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
2017 IN REVIEWbull January 17th ndash Deficiencies Space Needsbull February 28th ndash Buildings amp Assets Presentationbull May 23rd ndash Options Schedules Budgetbull June 19th ndash City Hall 2020 Video Clipbull June 26th ndash First Public Sessionbull June 27th ndash Options Limited to Municipal Centerbull July 26th ndash Second Public Session Facebook Livebull August 23rd ndash Third Public Sessionbull September 1st ndash Public Information Session Info
2
WHERE ARE WE Building deficiencies well documentedProgram (space needs analysis) developed
through 2070 and re-validatedCIP 3-072 City Hall Replacement Approved
bull $50250000 for Planning Design ConstructionDeveloped 6 options to either renovate the
existing building or build a new buildingConducted citizen engagement
3
CITY HALL SPACE NEEDS
November 2016bull Existing B-1 80000 SFbull Current Need 128431 SFbull 2020 134310 SFbull 2030 139664 SFbull 2040 144572 SFbull 2070 149089 SF
August 201780000 SF
134161 SF139607 SF144210 SF147344 SF149939 SF
4
Need 70000 SF more than we have now to meet 2070 requirement
Letrsquos Review Our Options
5
CITY HALL 2020 ndash OPTION 1A Addition to and Renovation of B-1 our current City Hall
2
CITY HALL 2020 ndash OPTION 1A ADVANTAGES
Reuses an existing City-owned building Maintains B-1 the current City Hall as the future City Hall Does not displace any existing parking
DISADVANTAGES Does not provide sufficient space for the known additional space needs Requires use of temporary facilities (swing space) ndash some departments would move twice Longest City Hall construction schedule by about 4 months Limits implementation of the lsquomall of servicesrsquo concept Construction activities immediately adjacent to City Hall would be disruptive
DESIGN COSTS $4930000
NEW CITY HALL CONSTRUCTION $37500000
TEMPORARY FACILITY COSTS $3070000
SITE CONSTRUCTION $1550000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42120000
FFampE $4640000
PROJECT BUDGET CONTINGENCY $5170000
TOTAL CITY HALL BUDGET $56860000
TOTAL BUILDING CONSTRUCTION COST PER SF $25153SF3
CITY HALL 2020 ndash OPTION 1B Larger addition to B-1 to create a completely new City Hall
4
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
WHERE ARE WE Building deficiencies well documentedProgram (space needs analysis) developed
through 2070 and re-validatedCIP 3-072 City Hall Replacement Approved
bull $50250000 for Planning Design ConstructionDeveloped 6 options to either renovate the
existing building or build a new buildingConducted citizen engagement
3
CITY HALL SPACE NEEDS
November 2016bull Existing B-1 80000 SFbull Current Need 128431 SFbull 2020 134310 SFbull 2030 139664 SFbull 2040 144572 SFbull 2070 149089 SF
August 201780000 SF
134161 SF139607 SF144210 SF147344 SF149939 SF
4
Need 70000 SF more than we have now to meet 2070 requirement
Letrsquos Review Our Options
5
CITY HALL 2020 ndash OPTION 1A Addition to and Renovation of B-1 our current City Hall
2
CITY HALL 2020 ndash OPTION 1A ADVANTAGES
Reuses an existing City-owned building Maintains B-1 the current City Hall as the future City Hall Does not displace any existing parking
DISADVANTAGES Does not provide sufficient space for the known additional space needs Requires use of temporary facilities (swing space) ndash some departments would move twice Longest City Hall construction schedule by about 4 months Limits implementation of the lsquomall of servicesrsquo concept Construction activities immediately adjacent to City Hall would be disruptive
DESIGN COSTS $4930000
NEW CITY HALL CONSTRUCTION $37500000
TEMPORARY FACILITY COSTS $3070000
SITE CONSTRUCTION $1550000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42120000
FFampE $4640000
PROJECT BUDGET CONTINGENCY $5170000
TOTAL CITY HALL BUDGET $56860000
TOTAL BUILDING CONSTRUCTION COST PER SF $25153SF3
CITY HALL 2020 ndash OPTION 1B Larger addition to B-1 to create a completely new City Hall
4
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY HALL SPACE NEEDS
November 2016bull Existing B-1 80000 SFbull Current Need 128431 SFbull 2020 134310 SFbull 2030 139664 SFbull 2040 144572 SFbull 2070 149089 SF
August 201780000 SF
134161 SF139607 SF144210 SF147344 SF149939 SF
4
Need 70000 SF more than we have now to meet 2070 requirement
Letrsquos Review Our Options
5
CITY HALL 2020 ndash OPTION 1A Addition to and Renovation of B-1 our current City Hall
2
CITY HALL 2020 ndash OPTION 1A ADVANTAGES
Reuses an existing City-owned building Maintains B-1 the current City Hall as the future City Hall Does not displace any existing parking
DISADVANTAGES Does not provide sufficient space for the known additional space needs Requires use of temporary facilities (swing space) ndash some departments would move twice Longest City Hall construction schedule by about 4 months Limits implementation of the lsquomall of servicesrsquo concept Construction activities immediately adjacent to City Hall would be disruptive
DESIGN COSTS $4930000
NEW CITY HALL CONSTRUCTION $37500000
TEMPORARY FACILITY COSTS $3070000
SITE CONSTRUCTION $1550000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42120000
FFampE $4640000
PROJECT BUDGET CONTINGENCY $5170000
TOTAL CITY HALL BUDGET $56860000
TOTAL BUILDING CONSTRUCTION COST PER SF $25153SF3
CITY HALL 2020 ndash OPTION 1B Larger addition to B-1 to create a completely new City Hall
4
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
Letrsquos Review Our Options
5
CITY HALL 2020 ndash OPTION 1A Addition to and Renovation of B-1 our current City Hall
2
CITY HALL 2020 ndash OPTION 1A ADVANTAGES
Reuses an existing City-owned building Maintains B-1 the current City Hall as the future City Hall Does not displace any existing parking
DISADVANTAGES Does not provide sufficient space for the known additional space needs Requires use of temporary facilities (swing space) ndash some departments would move twice Longest City Hall construction schedule by about 4 months Limits implementation of the lsquomall of servicesrsquo concept Construction activities immediately adjacent to City Hall would be disruptive
DESIGN COSTS $4930000
NEW CITY HALL CONSTRUCTION $37500000
TEMPORARY FACILITY COSTS $3070000
SITE CONSTRUCTION $1550000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42120000
FFampE $4640000
PROJECT BUDGET CONTINGENCY $5170000
TOTAL CITY HALL BUDGET $56860000
TOTAL BUILDING CONSTRUCTION COST PER SF $25153SF3
CITY HALL 2020 ndash OPTION 1B Larger addition to B-1 to create a completely new City Hall
4
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY HALL 2020 ndash OPTION 1A Addition to and Renovation of B-1 our current City Hall
2
CITY HALL 2020 ndash OPTION 1A ADVANTAGES
Reuses an existing City-owned building Maintains B-1 the current City Hall as the future City Hall Does not displace any existing parking
DISADVANTAGES Does not provide sufficient space for the known additional space needs Requires use of temporary facilities (swing space) ndash some departments would move twice Longest City Hall construction schedule by about 4 months Limits implementation of the lsquomall of servicesrsquo concept Construction activities immediately adjacent to City Hall would be disruptive
DESIGN COSTS $4930000
NEW CITY HALL CONSTRUCTION $37500000
TEMPORARY FACILITY COSTS $3070000
SITE CONSTRUCTION $1550000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42120000
FFampE $4640000
PROJECT BUDGET CONTINGENCY $5170000
TOTAL CITY HALL BUDGET $56860000
TOTAL BUILDING CONSTRUCTION COST PER SF $25153SF3
CITY HALL 2020 ndash OPTION 1B Larger addition to B-1 to create a completely new City Hall
4
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY HALL 2020 ndash OPTION 1A ADVANTAGES
Reuses an existing City-owned building Maintains B-1 the current City Hall as the future City Hall Does not displace any existing parking
DISADVANTAGES Does not provide sufficient space for the known additional space needs Requires use of temporary facilities (swing space) ndash some departments would move twice Longest City Hall construction schedule by about 4 months Limits implementation of the lsquomall of servicesrsquo concept Construction activities immediately adjacent to City Hall would be disruptive
DESIGN COSTS $4930000
NEW CITY HALL CONSTRUCTION $37500000
TEMPORARY FACILITY COSTS $3070000
SITE CONSTRUCTION $1550000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42120000
FFampE $4640000
PROJECT BUDGET CONTINGENCY $5170000
TOTAL CITY HALL BUDGET $56860000
TOTAL BUILDING CONSTRUCTION COST PER SF $25153SF3
CITY HALL 2020 ndash OPTION 1B Larger addition to B-1 to create a completely new City Hall
4
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY HALL 2020 ndash OPTION 1B Larger addition to B-1 to create a completely new City Hall
4
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY HALL 2020 ndash OPTION 1BADVANTAGES
Connection of the new City Hall to the existing B-1 allows more departments to be housed in contiguous space
Removal of the tunnel connecting B-1 and B-2 (Operations) alleviates an ongoing maintenance issue
DISADVANTAGES Would require the relocation of volunteer park and gazebo Construction activities immediately adjacent to City Hall would be disruptive With multiple entrances and the main entrance to City Hall not facing a major road
there will be way-finding challengesDESIGN COSTS $4310000
NEW CITY HALL CONSTRUCTION $40850000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1830000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42680000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5080000
TOTAL CITY HALL BUDGET $55800000
TOTAL BUILDING CONSTRUCTION COST PER SF $27400SF5
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY HALL 2020 ndash OPTION 2 New 3 story building between B-1 and B-2
6
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY HALL 2020 ndash OPTION 2ADVANTAGES
Provides improved pedestrian connectivity between the new City Hall B-1 and B-2 Removal of the tunnel connecting B-1 and B-2 alleviates an ongoing maintenance
issue
DISADVANTAGES Would require relocation of volunteer park and gazebo Increases distance from visitor parking to the front door of the building
DESIGN COSTS $4090000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2230000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42740000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5060000
TOTAL CITY HALL BUDGET $55620000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
7
CITY HALL 2020 ndash OPTION 3A New 3 story building between Building 2 and the School
Administration Building
8
CITY HALL 2020 ndash OPTION 3AADVANTAGES
Creates a new City Hall with its entrance on George Mason Drive with service entrances co-located with B-2
Centralizes City Hall within the municipal campus
DISADVANTAGES Minimal stand-off distance from Mattaponi Road
DESIGN COSTS $4080000
NEW CITY HALL CONSTRUCTION $40510000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2070000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42580000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5040000
TOTAL CITY HALL BUDGET $55430000
TOTAL BUILDING CONSTRUCTION COST PER SF $27172SF
9
CITY HALL 2020 ndash OPTION 3B New 3 story building adjacent to B-2
10
CITY HALL 2020 ndash OPTION 3BADVANTAGES
Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive
Provides improved pedestrian connectivity to Building 2 Leaves the Building 3 site available for future development
DISADVANTAGES Obstructs the front door to B-2
DESIGN COSTS $4150000
NEW CITY HALL CONSTRUCTION $40520000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2770000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43290000
FFampE $3730000
PROJECT BUDGET CONTINGENCY $5120000
TOTAL CITY HALL BUDGET $56290000
TOTAL BUILDING CONSTRUCTION COST PER SF $27178SF
11
CITY HALL 2020 ndash OPTION 3C New 3 story building adjacent to Building 2 and the School
Administration Building
12
CITY HALL 2020 ndash OPTION 3CADVANTAGES
Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road
Centralizes City Hall to the Municipal Campus improving pedestrian access
DISADVANTAGES Requires the closing of Mattaponi Road restricting vehicular movement on campus
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
PUBLIC ENGAGEMENT TAKEAWAYSbull Option 2 was the alternative preferred by mostbull Ease of Access Security
ndash Parking ADA Security EMS Access Signagebull Architectural Considerations
ndash Efficiency of space Integrity of Municipal Center Incorporate Technology
bull Logistical Considerations (Program Desires)ndash Kiosks for Zoning Permits amp Inspectionsndash Community spaces Computer labndash Space for a historian and virtual tour of Cityndash Library book drop work-out spaces food services
bull What does the future hold for Building 119
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
MUNICIPAL CENTER ndash Reuse of Building 1 Construction of a new ldquoB-3rdquo for Public Utilities and IT has been discussed
for about 10 years 2011 planning study identified a space requirement of 76904 SF New B-3 construction would cost $36M Since B-1 provides 80000 SF we have an opportunity to renovate B-1 for
PU and IT Renovation could be done for $24M A $24M CIP will be presented in the FY19 program to facilitate design in
2021 and renovation in 2022
DESIGN COSTS $2230000
NEW CITY HALL CONSTRUCTION $17310000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $350000
NEW CITY HALL CONSTRUCTION SUBTOTAL $17660000
FFampE $2160000
PROJECT BUDGET CONTINGENCY $2210000
TOTAL CITY HALL BUDGET $24610000
TOTAL BUILDING CONSTRUCTION COST PER SF $20052SF
3
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
PATH FORWARD
bull Discussion of options
bull Selection of preferred option via City Council Resolution
21
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
BACK-UP SLIDES
22
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
MUNICIPAL CENTER ndash Reuse of Building 1ADVANTAGES OF CONSOLIDATING IT amp PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances
effectiveness and efficiency IT Data Center in the basement of B-2 is susceptible to
flooding An upper floor in B-1 is a safer location Space would be available in B-2 to enable floor-by-floor
remodeling of B-11 (Public Safety) without having to buildlease swing space Ultimately Public Works could consolidate dispersed staff into
the 2nd and 3rd floors of B-2 Planning could better serve the public utilizing the Basement and 1st floors of B-2 Repurposing or possibly demolition of 3 buildings B-4 B-17 amp
B22 Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses 3
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
City Hall Milestone Schedule
bull Design services (full plans and specifications)ndash October 2017 ndash October 2018
bull Construction contractor solicitation selectionndash November 2018 ndash April 2019
bull Constructionndash May 2019 ndash May 2021ndash May 2019 ndash September 2021 (Option 1A)
bull Furnishing and Move-inndash June 2021 ndash August 2021ndash September 2021 ndash October 2021 (Option 1A)
24
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Furniture (FFampE) Allowance ($25 per square foot)
$3730000
$3730000
Recommended Project Budget Contingency (10)
$5060000
$5060000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$55617988
$53390000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$56142988
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4196000
Boundary and Topographic Survey
$10500
Geotechnical Study
$103000
Design Cost Subtotal
$4309500
CONSTRUCTION COSTS
City Hall expansion
149089
SF
$259
$38614051
Testing and Inspections
$405000
DataTelephoneAV Allowance
$1479000
ERRORREF
Moving Expenses Allowance
$200000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$40848365
SITE WORK COSTS
Site Work
7
AC
$238574
$1670018
Parking
43
SP
$3500
$150500
Site Work Subtotal
$1820518
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
Furniture (FFampE) Subtotal
$3730000
Recommended Project Budget Contingency (10)
$5080000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$55788383
14784
Additional parking if required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$56313383
trailers
Total Space
One double wide
24 x 56
1344
13657
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
11
1200
$19800
year
$0
$217800
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - OPTION 1 (3 STORY ADD TO BLDG 1)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4867000
Boundary and Topographic Survey
$7500
Geotechnical Study
$51000
Design Cost Subtotal
$4925500
Temporary Facility Costs
Temporary Trailers (24192 square feet 24 months)
$712800
22157
Temporary Trailer Pad and Ramps
$242000
35105
Temporary Utilities
$90000
Temporary COMMIT
$919000
Temporary Access ControlSecurity Costs
$280000
Temporary Lease Space (14000 square feet 24 mos $30sf)
$819420
$30sfyear
Temporary Facility Costs
$3063220
CONSTRUCTION COSTS
City Hall expansion
62762
SF
$296
$18549357
Abate Existing City Hall
86327
SF
$6
$517962
$3063220
$34427438
Renovate Existing City Hall
86327
SF
$185
$15928025
Testing and Inspections
$366000
DataTelephoneAV Allowance
$1479000
99202489788
Moving Expenses Allowance (2 moves)
$500000
Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
upgrade existing meter (existing meter assumed to be 15) round to 1000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$37490658
3085742
Site work
5
AC
$308574
$1542871
Parking
0
SP
$3500
$0
Sitework Subtotal
$1542871
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
```
`
Temporary Furniture
$906240
Furniture (FFampE) Subtotal
$4636240
Recommended Project Budget Contingency (10)
$5170000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$56828489
24192
Additional parking if required by zoning
24192
Standard Parking Space
150
EA
$3500
$525000
TOTAL BUILDING 1 AND ADD PARKING
$57353489
trailers
Total Space
One double wide
24 x 56
1344
23732
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
18
1200
$19800
year
$0
$356400
temp furniture
workstations
cost per month
months
total rent
236
160
24
906240
1920
bull IT Department ndash Needs additional SF now and long-termndash Data Center is in the basement of B-2 susceptible to floodingndash IT staff is dispersed in 9 different Municipal Center buildings
bull Public Utilities Department ndash Needs additional SF now and long-termndash PU staff is dispersed in 3 different Municipal Center buildings
bull A ldquocombined PU IT facilityrdquo would require 77000 gross SFndash Renovating and repurposing B-1 for this function looks like an opportunity
bull Public Safety Police Department B-11ndash Condition of B-11 is very similar to that of City Hallndash Basement and 2nd Floor of B-2 would make great swing space for B-11 renovation
bull Public Works Department ndash Needs more SF now and long-term in B-2ndash PW staff is dispersed in 4 different Municipal Center buildingsndash Could consolidate using 2nd and 3rd floor of B-2
bull Planning Department ndash Needs more SF now and long-term in B-2ndash Could provide better public service using entire 1st floor and basement of B-2 25
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
PROJECT BUDGET CONTINGENCY 5170000$ 5080000$ 5060000$ 5040000$ 5120000$ 5200000$ TOTAL CITY HALL BUDGET 56860000$ 55800000$ 55620000$ 55430000$ 56290000$ 57130000$ TOTAL BUILDING CONSTRUCTION COST PER SF 25153$ 27400$ 27172$ 27172$ 27178$ 27346$ TOTAL SQUARE FOOTAGE PROVIDED 149089 149089 149089 149089 149089 149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3 35690000$ -$ -$ -$ -$ -$
BUILDING 1 RENOVATION Inc Above 24610000$ 24610000$ 24610000$ 24610000$ 24610000$
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92550000$ 80410000$ 80230000$ 80040000$ 80900000$ 81740000$
Renovation of Building 1 86327 86327 86327 86327 86327 86327Construction of Building 3 86327 0 0 0 0 0New City Hall 62762 149089 149089 149089 149089 149089TOTAL SQUARE FOOTAGE PROVIDED 235416 235416 235416 235416 235416 235416
NEW CITY HALL CONSTRUCTION
TEMPORARY FACILITY COSTS
SITE CONSTRUCTION
Option1a
Option1b
Option2
Option3a
Option3b
Option3c
Option4a
Option4b
Building 3
RenoBldg1
ParkingDeck
MoveInfo
SUMMARY SHEET
SUMMARY SHEET ROUNDED
image1jpeg
image2jpeg
image3png
image4jpeg
image5jpeg
image6jpeg
image7jpeg
CITY HALL 2020
2017 IN REVIEW
WHERE ARE WE
CITY HALL SPACE NEEDS
Letrsquos Review Our Options
Slide Number 6
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Slide Number 12
Slide Number 13
Slide Number 14
Slide Number 15
Slide Number 16
Slide Number 17
PUBLIC INFORMATION SESSIONS
PUBLIC ENGAGEMENT TAKEAWAYS
Slide Number 20
PATH FORWARD
BACK-UP SLIDES
Slide Number 23
City Hall Milestone Schedule
Other Benefits of a New City Hall
Space Needs ndash November 2016
Space Needs ndash August 2017
Cost Models ndash Options 1A ndash 3C
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
DESIGN
$ 4930000
$ 4310000
$ 4090000
$ 4080000
$ 4150000
$ 4190000
NEW CITY HALL CONSTRUCTION
$ 37500000
$ 40850000
$ 40510000
$ 40510000
$ 40520000
$ 40770000
TEMPORARY FACILITY COSTS
$ 3070000
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1550000
$ 1830000
$ 2230000
$ 2070000
$ 2770000
$ 3240000
SITE ACQUISITION
$ -
$ -
$ -
$ -
$ -
$ -
NEW CITY HALL CONSTRUCTION SUBTOTAL
$ 42120000
$ 42680000
$ 42740000
$ 42580000
$ 43290000
$ 44010000
FFampE
$ 4640000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
TOTAL CITY HALL BUDGET
$ 56860000
$ 55800000
$ 55620000
$ 55430000
$ 56290000
$ 57130000
TOTAL BUILDING CONSTRUCTION COST PER SF
$ 25153
$ 27400
$ 27172
$ 27172
$ 27178
$ 27346
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
FUTURE CONSTRUCTION (BEYOND 6 YEARS - NOT INCLUDED IN FY18-23 CAPITAL IMPROVEMENT PROGRAM)
BUILDING 3
$ 35690000
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24610000
$ 24610000
$ 24610000
$ 24610000
$ 24610000
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
$ 92550000
$ 80410000
$ 80230000
$ 80040000
$ 80900000
$ 81740000
Renovation of Building 1
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
CITY HALL CONSTRUCTION
OPTION 1A
OPTION 1B
OPTION 2
OPTION 3A
OPTION 3B
OPTION 3C
OPTION 4
DESIGN
$ 4925500
$ 4309500
$ 4089750
$ 4074000
$ 4140750
$ 4186200
ERRORREF
NEW CITY HALL CONSTRUCTION
ERRORREF
ERRORREF
$ 40509656
$ 40507656
$ 40514656
$ 40769656
ERRORREF
TEMPORARY FACILITY COSTS
$ 3063220
$ -
$ -
$ -
$ -
$ -
$ -
SITE CONSTRUCTION
$ 1542871
$ 1670018
$ 1910082
$ 1645035
$ 1933438
$ 2197914
ERRORREF
PARKING CONSTRUCTION
$ -
$ 150500
$ 318500
$ 420000
$ 833000
$ 1039500
ERRORREF
NEW CITY HALL CONSTRUCTION SUBTOTAL
ERRORREF
ERRORREF
$ 42738238
$ 42572691
$ 43281094
$ 44007070
ERRORREF
FFampE
$ 4636240
$ 3730000
$ 3730000
$ 3730000
$ 3730000
$ 3730000
ERRORREF
PROJECT BUDGET CONTINGENCY
$ 5170000
$ 5080000
$ 5060000
$ 5040000
$ 5120000
$ 5200000
ERRORREF
TOTAL CITY HALL BUDGET
ERRORREF
ERRORREF
$ 55617988
$ 55416691
$ 56271844
$ 57123270
ERRORREF
TOTAL BUILDING CONSTRUCTION COST PER SF
ERRORREF
ERRORREF
$ 27171
$ 27170
$ 27175
$ 27346
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
149089
149089
149089
149089
149089
149089
ERRORREF
FUTURE CONSTRUCTION
BUILDING 3
$ 35683491
$ -
$ -
$ -
$ -
$ -
$ -
BUILDING 1 RENOVATION
Inc Above
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
$ 24252462
TOTAL BUDGET INC FUTURE FACILITIES PROGRAM
ERRORREF
ERRORREF
$ 79870450
$ 79669153
$ 80524306
$ 81375732
ERRORREF
Renovation of Building 1
86327
86327
86327
86327
86327
86327
86327
Construction of Building 3
86327
0
0
0
0
0
0
New City Hall
62762
149089
149089
149089
149089
149089
ERRORREF
TOTAL SQUARE FOOTAGE PROVIDED
235416
235416
235416
235416
235416
235416
ERRORREF
Option 1 - Renovation of Building 1
Department
Approximate Office SF in B-1
B-1 Staff Count
Portable Trailer
TrailerUtilities Installation CostsYear
Building Lease
SF Lease CostYear
Buildout Cost
Move Mgmt
of Moves
ComIT Cost
5 Year Access Control
FFampE per Employee
Total Cost
Budget amp Management Services
3100
15
X
X
$ 30
$2
2
$3500
$ 93000
$12400
$ 5225200
$ 3500000
$52500
$ 245152
NEED MOSELEY TO PROVIDE COST
City Attorneys Office
9300
30
X
X
$ 30
$2
2
$3500
$ 279000
$18600
$ 7286500
$ 3500000
$105000
$ 510465
City Auditor
1257
7
X
X
$ 30
$2
2
$3500
$ 37710
$5028
$ 3058000
$ 3500000
$24500
$ 132818
City Clerk
1732
6
X
$ 30
$2
2
$3500
$ 51960
$6928
$ 3058000
$ 3500000
$21000
$ 145468
City Council Chambers
2400
0
$2
2
$0
At the Sandler Center only as a set up cost
$9600
$ 25000000
$ - 0
$ 259600
City Managers Office
7500
16
X
$ 30
$2
2
$3500
$ 225000
$30000
$ 5225200
$ 3500000
$56000
$ 398252
City Treasurer
11000
63
X
$ 30
$2
2
$3500
lease SF
13657
$ 330000
$44000
$ 14388700
$ 3500000
$220500
$ 773387
Trailer SF
23732
Media amp Communications
1000
5
X
$ 30
$2
2
$3500
$ 30000
$4000
$ 5225200
$ - 0
$17500
$ 103752
Commissioner of Revenue
11000
65
X
$ 30
$2
2
$3500
$ 330000
$44000
$ 14388700
$ 3500000
$227500
$ 780387
Finance
8500
25
X
X
$ 30
$2
2
$3500
$ 255000
$34000
$ 7286500
$ 3500000
$87500
$ 484365
Volunteers Office
473
4
$2
2
$3500
(Central Library)
$1892
$ 1734400
$ - 0
$14000
$ 33236
$30sf IS BASED ON THE TOWN CENTER LEASE SPACE
57262
236
$ 1631670
$208556
$ 91876400
$ 28000000
$826000
$ 3866882
PUT THESE NUMBERS IN THE MA BUDGET ESTIMATES
Year 1
Trailer
Year 2
Lease
Year 2
2
$ 166430340
Trailer
Year 3
Lease
Year 3
2
$ 169758947
Trailer
Year 4
Lease
Year 4
2
$ 173154126
Trailer
Year 5
Lease
Year 5
2
$ 176617208
$ 10726488
WORKSTATION IS $150-$250MONTH
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - PARKING DECK
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$432000
Boundary and Topographic Survey
$1500
Geotechnical Study
$24000
Design Costs Subtotal
$457500
$460000
CONSTRUCTION COSTS
Parking Deck
500
SP
$18500
$9250000
Site work
10
AC
$250000
$250000
$250000
$9350000
Testing and Inspections
$93000
ERRORREF
Moving Expenses Allowance
Not included
10350000
Commissioning
Not included
DataTelephoneAV Allowance
Not included
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$9593000
$9600000
Furniture Allowance
Not included
ERRORVALUE
Recommended Project Budget Contingency (5)
$510000
$510000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$10560500
ERRORVALUE
$10570000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
CITY HALL EXPANSION
BUDGET ESTIMATE - RENOVATE BUILDING 1
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2180000
Boundary and Topographic Survey
$1500
Geotechnical Study
$45000
Design Costs Subtotal
$2226500
$2230000
CONSTRUCTION COSTS
AbateDemo Existing City Hall
86327
SF
$6
$517962
Renovate Existing City Hall
86327
SF
$185
$15928025
Site work
10
AC
$344937
$344937
$350000
$17310000
Testing and Inspections
$160000
$20052
DataTelephoneAV Allowance
$1036000
Moving Expenses Allowance
$100000
Commissioning
$87000
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$17655962
$17660000
Furniture Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$2210000
$2210000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL
$24252462
$24610000
Total Space
One double wide
24 x 56
1344
22157
custom trailer
Monthly rate
1200month
$14400
12 mo lease
increased monthly
Set up
$3000
one time
of trailers
from 800 to
Take down
$2400
one time
17
1200
$19800
year
$0
$336600
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - BUILDING 3
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$2550000
Boundary and Topographic Survey
$9000
Geotechnical Study
$70000
Design Cost Subtotal
$2629000
$2630000
CONSTRUCTION COSTS
New City Hall
86327
SF
$276
$23826252
$35690000
Site work
60
AC
$375000
$2250000
Testing and Inspections
$261000
DataTelephoneAV Allowance
$976140
TOO LOW TO BE PROVIDED BY TIM AND KEVIN
Moving Expenses Allowance
$200000
Building Commissioning
$87000
Water Meter HRSD Fire Service Connection Fees
$44099
no irrigation (909 extra)
Permitting and Utility Connection Fees
Not included
TO BE PROVIDED BY TIMMONS
Construction Cost Subtotal
$27644491
$25400000
$26817
Furniture (FFampE) Allowance ($25 per square foot)
$2160000
$2160000
Recommended Project Budget Contingency (10)
$3250000
$3250000
OTHER COSTS
Property Acquisition Allowance
Not required
Legal Expenses
Not included
Financing Expenses
Not included
TOTAL PROJECT COST
$35683491
$33440000
Additional parking required by zoning
Standard Parking Space
150
EA
$3500
$525000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$36208491
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4b (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$4098000
Boundary and Topographic Survey
$5250
Geotechnical Study
$108000
Design Cost Subtotal
$4211250
$4212000
CONSTRUCTION COSTS
New City Hall (7 stories)
149089
SF
$272
$40552208
Open first floor
36000
$15
$540000
Testing and Inspections
$406000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
Permitting and Utility Connection Fees
Not included
Construction Cost Subtotal
$42993522
$42994000
SITE WORK COSTS
Site work - Town Center
35
AC
$354894
$1242129
Site Work Subtotal
$1242129
$1250000
FURNITURE (FFampE)
Furniture Allowance ($25 per square foot)
$3730000
52631578947
$3730000
Recommended Project Budget Contingency (10)
$5220000
$5220000
OTHER COSTS
Property Acquisition Allowance
Not included
Legal Expenses
Not included
Construction of Columbus Road
Not included
Financing Expenses
Not included
TOTAL
$57396901
$51944000
Additional parking required by zoning
Standard Parking Space
50
EA
$3500
$175000
TOTAL INCLUDING ADDITIONAL SURFACE PARKING
$57571901
CITY OF VIRGINIA BEACH
NEW CITY HALL
BUDGET ESTIMATE - OPTION 4a (TOWN CENTER)
April 27 2017
DESIGN COSTS
ArchitecturalEngineering Services
$3990000
Boundary and Topographic Survey
$5250
Geotechnical Study
$104000
Design Cost Subtotal
$4099250
$4100000
CONSTRUCTION COSTS
New City Hall
149089
SF
$264
$39359496
Testing and Inspections
$394000
DataTelephoneAV Allowance
$1145000
Moving Expenses Allowance
$200000
Building Commissioning
$150000
Water Meter HRSD Fire Service Connection Fees
$314
Assume reuse of existing meters Increase from 15 to 2
