CCiittyy ooff AAbbbboottssffoorrdd PO Box 589, 203 N. First Street, Abbotsford, WI 54405

City Hall (715) 223-3444 Fax (715) 223-8891

AGENDA FOR THE COUNCIL MEETING TO BE HELD Monday, February 2, 2015 AT 6:00 PM

IN THE COUNCIL CHAMBERS OF THE ABBOTSFORD CITY HALL 203 NORTH FIRST STREET, ABBOTSFORD WI

All items listed will be brought before the Abbotsford City Council for discussion and possible approval.

1. Call the regular meeting to ordera. Roll callb. Pledge of Allegiance

2. Comments by the Mayor3. Comments by the Public4. Minutes from the Council held January 5, 2015 (Page 3-5)

a. Waive the reading and approve the minutes5. Considerations before the Council

a. Discuss/approve appointment of Ward 3 Alderman/Swear Inb. Discuss/approve updated Committee Report (Page 6)

Committee Reports 6. Update on Public Works Projects

a. Update from MSA on Butternut Street Project (Page 7-10)b. Update on Street lightingc. Discuss/approve bid opening on the back hoed. Discuss/approve bids on Landfill Well Monitoring

7. Abbotsford Fire, Ambulance Department , Consolidation Committee (Mayor Rachu)a. Minutes from Fire (Page 11-15)b. Minutes from the Consolidation Committee (Page 16-17)c. Minutes from Ambulance (Page 18-22)

8. Abbotsford Library – (Mayor Rachu)a. Minutes from January (Page 23-26)

9. Police Commission (Werner)a. Police Minutes from January 12, 2015 (Page 27-28)b. Police bills in amount of $18,160.25 (Page 29-31)c. Discuss/approve wage increase for Sandy Kocian - $0.40 per hour, increasing her wage from

$17.40 in 2014 to $17.80 in 201510. License & Building (Horacek)

a. Discuss/approve Operator License renewal – Kendra Todryk – BP Gas Station11. Finance and Personnel (Schwantes)

a. Minutes from January 22, 2015 (Page 32-33)b. Discuss/approve policy for retiring employees who have served over 25 yearsc. Discuss/approve the purchase of an engraved watch and an host an open house/reception with

light refreshments at City Hall at a date to be determined12. Water & Sewer (Voss)

a. Minutes from January 27, 2015 (Page 34)

Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to Clerk’s Office at (715) 223-3444 with as much advance notice as possible.

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Minutes from January 20 - on table

b. Discuss/approve low bid for the Wastewater Treatment Plant in the amount of $5,343,600 andthe Main Lift Station in the amount of $1,163,652 for a combined total of $6,507,252 to MironConstruction Co Inc. Neenah, WI (Page 35-41)

13. Abbotsford Colby Area Chamber of Commercea. Annual Meeting – February 7, 2015 – Abbotsford City Hall

14. Set additional committee meetings on the calendar (Page 42-43)15. Adjourn

Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to Clerk’s Office at (715) 223-3444 with as much advance notice as possible.

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Minutes from the Abbotsford City Council held January 5, 2015 at the Abbotsford City Hall.

Mayor Rachu called the meeting to order at 6:00 p.m.

Roll call: Mayor Rachu, Voss, Horacek, Werner, Anders, Gosse, Mediger, and Schwantes

Others present: Clerk Lopez, David Wiese, Jim Brodhaghen, Brenda and Dean Wiese, Lynsie Edblom, Rob and Rocky Schlaama, Sean Wiese, Chris English, Dallas Wiese, and X Urban, Officer Jason Bauer, Chief Gosse, City Attorney Dietrich, Roger Weideman, Chief Apfelbeck, J Treankler, Galen Kulas, Kris O’Leary, Kevin Flink Jeremy Totzke, Jon Austin, and Kevin O’Brien – Tribune Phonograph

Pledge of Allegiance

The new Police Chief, Jason Bauer was introduced.

Under comments by the Mayor, Mayor Rachu stated that he distributed a memorandum from 2008 originally drafted by Michael Raatz. This memo is in regards to contacting the City professionals; the policy is that council members should go through the Clerk or the Mayor.

The City of Abbotsford Council was invited to a meeting at the Dorchester Fire Hall next week. It was stated that this will be published a council meeting and the council is encouraged to attend.

Under comments by the public, several comments were heard.

Motion Voss/Anders to waive the reading and approve the December 1, 2014 council minutes as presented. Motion carried without negative vote.

Under discuss/approve creating a governing board for Fire Department, Mayor Rachu stated this was on tonight’s agenda per the townships request. If the City’s wishes, the outcome will be brought forward to the January 20th meeting, Mayor Rachu suggested having the City provide options for discussion at the next meeting. Mayor Rachu’s suggested having a 5 members body, two from City, one from Mayville, one from Fire Department, and one from the EMS (all as voting members).

Attorney Dietrich suggested drafting a Joint Agreement that will give protection to the entities to provide additional security.

It was recommended to have the City propose at the January 20th meeting, a Fire Governing Board with a 5 person board consisting of: 2 firefighters, 2 City of Abbotsford, and 1 Township of Mayville representative; allowing the governing Board to have purchase power over a set dollar limit, disciplinary issue authority and control in setting the budget.

It was also discussed to have a separate EMS Governing Board with a 5 person board consisting of: 2 EMS, 2 City of Abbotsford, and 1 Township of Mayville, 1 Village of Dorchester, and 1 Township of Holton representative. This Governing Board would also have purchase power over a set dollar limit, disciplinary issue authority and control in setting the budget.

After the January 20th meeting, the discussion and recommendations will be brought back to the February City Council meeting.

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Motion Schwantes/Horacek to convene to closed session pursuant to Wisconsin Statute 19.85 (1) (g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved

Purpose: discussion regarding correspondence from City Attorney regarding Common Council authority over Fire Department

Allowing in two firefighters Jody Apfelbeck and Dallas Wiese Roll call: Voss: yes, Schwantes, yes, Mediger –yes, Gosse – yes, Horacek – yes, Horacek – yes, Werner – yes, Anders – yes

Motion Anders/Schwantes to convene to closed session at 7:57 p.m. Motion carried without negative vote.

Under discuss/approve any items from closed session, Mayor Rachu informed the public that the City Council has directed the City Attorney to draft some legal documents pertaining to the bylaws that will be reviewed on January 20th, 2015 at the Fire meeting.

Committee Reports DPW Stuttgen provided an update on the Public Works projects, snowplowing is their main.

Abbotsford Fire and Ambulance Department was presented by Mayor Rachu. Minutes from the Ambulance were presented.

Abbotsford Library was presented by Mayor Rachu. It was stated that due to scheduling conflicts, there were no November meetings.

Police Commission was presented by Werner. The minutes from December 10th and December 29th were presented.

Motion Voss/Horacek to approve the police bills in the amount of $4,926.09. Motion carried without negative vote.

Licenses and Building was presented by Horacek. Building permits were presented as follows: ID PERMIT # FIRST NAME LAST NAME ADDRESS EXPLAINATION DATE ISSUED COST COUNTY RESEDENTIAL/COMMERICAL AMOUNT

40 2014-37 ROBIN HEDERER 301 W BUTTERNUT ST KITCHEN, BATH REPAIR AND SOME WINDOWS 12/2/2014 $12,000.00 CLARK RESIDENTIAL $52

41 2014-38 BALANCED BUILDERS LLC 124 BUTTERNUT ST REBUILD AFTER FIRE DAMAGE 12/9/2014 $15,000.00 CLARK RESIDENTIAL $58

42 2014-39 KWIK TRIP (BRADFORD FREY) 301 ELDERBERRY RD CONVENIENCE STORE, GAS, DIESEL, SCALE, SHED 12/29/2014 $1,650,000.00 MARATHON COMMERCIAL $3,348

Finance and Personnel was presented by Chairman Schwantes. The minutes from December 15, 2014 were presented.

Motion Anders/Horacek to approve the following wage rates: OLD RATE NEW RATE

William Colby 20.50 21.12 Natalyn Jannene 15.39 15.85 Jack Kramas 11.00 11.33 Deb Lenz 9.00 9.50 Rick Rannow 12.00 12.36

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Frank Schreiber 18.79 19.35 John Smith 20.50 21.12 Josh Soyk 20.50 21.12 Alan Uhlig 24.28 25.01

Motion carried without negative vote. Public Works/Water and Sewer/Parks was presented by Voss, Horacek, and Anders. The minutes from December 17th were presented. Under discuss/approve pursing SCADA options for wells 3,4,6,7,8,9, and 15 motion Anders/Schwantes to continue pursuing all options. Motion carried without negative vote. Under discuss/approve purchasing LED Lighting, Stuttgen explained he is looking to update the street lights to LED lighting. It is estimated this will provide a cost savings about $88 per year for each City owned pole. It was estimated this will take about four years for a full payback. It appears Focus on Energy has rebates between $55 and $66 per head. Stuttgen suggested replacing about 100 lights; Stuttgen would like to start with the metered lights. The bulk purchase price requires a purchase of 50 lights; these lights have a 10 year warranty. The interest rate is currently low; and the annual payment could come annually from the energy savings. Motion Schwantes/Anders to proceed with purchasing the all city owned street lights with the intent of borrowing the funds. Motion carried without negative vote. Motion carried without negative vote. Under discuss/approve taking bids on trading the backhoe, motion Horacek/Schwantes to advertise for bids. Motion carried without negative vote. Under discuss/approve amending Red Arrow Park guidelines to have the music off at Red Arrow Park at midnight and having the park closed at 1:00 a.m. Motion Schwantes/Werner to approve as presented. Motion carried without negative vote. Abbotsford Colby Area Chamber of Commerce minutes were presented. The next meeting is scheduled for Wednesday at El Norteno in Curtiss. Additional committee meetings were set on the calendar. Motion Schwantes/Gosse to adjourn at 8:23 p.m. Motion carried without negative vote.

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City of Abbotsford

Committee Appointments 2014-2015

Finance Public Works Schwantes-Chair Horacek - Chair Gosse Anders Voss Mediger Mediger Schwantes Water & Sewer License & Ordinance & Eco Dev Voss – Chair Horacek – Chair Horacek Anders Mediger Voss Werner Werner

Board of Review Library Gosse Voss Werner Anders Board of Appeals Jim Schiferl Jim Weix Don Medenwaldt Police Scott Christensen Werner DuWayne Olson Horacek Jim Jakel Gosse Jim Schiferl Plan Commission Jim Schiferl Room Tax Jim Jakel Ralph Hlavin - Chair Reed Welsh Anders Don Medenwaldt Dennis Kramer Scott Christensen Eric Reis Anders Judy Kalepp Governing Board Members of Area Fire Department Abbotsford Fire and Ambulance Service, INC Consolidation Committee Rachu Schwantes Anders Horacek

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More ideas. Better solutions.®

City of Abbotsford, WI

PROJECT UPDATE A Review of MSA Projects in Your Community

CLIENT LIAISON:

Todd Trader, PE

Phone: 715-384-2133

Cell: 715-305-0435

ttrader@msa-ps.com

DATE:

February 2, 2015

2015 STREET AND UTILITY PROJECT MSA met with Public Works staff on January 12th to review project design specifics and take a look at preliminary plans. As a result of the meeting, a follow up meeting was held on January 15th with Abbyland to discuss the project and access during construction. Both meetings were very productive. Preliminary plans were sent to Mr. Stuttgen on Friday (January 30th) for review and comment. The anticipated schedule for final design and bidding of the project is as follows:

ACTION ITEM DATE

Plans and Specifications Complete February 27, 2015

Begin Advertisement for Bid (Quest) March 2, 2015

Advertise in Local Paper March 4 & 11, 2015

Bid Opening March 19, 2015

Award Contract April 6, 2015

Begin Construction May 2015

Construction Complete September 2015

PROJECT UPDATE Page 1 of 2

P:\Project Updates\ABBOTSFORD\Abbotsford February 2015 Project Update.doc 7

PROJECT UPDATE

City of Abbotsford, WI February 2, 2015

LANDFILL MONITORING

MSA has submitted a proposal for semi-annual monitoring of the closed landfill. The proposal includes yearly contract amounts for the next 5 years as well as completion of a status report at the end of the 5-year period.

CDBG GRANT ADMINISTRATION Great News! MSA recently heard from the Department of Administration (DOA) on additional surveys submitted for the Alley Sanitary Sewer Replacement component of the project. This may increase the maximum CDBG funding on the project to $500,000. MSA will work with the City to put in a formal request for funds and revise the budget sheet. At that time DOA will work toward getting the increased award approved. MSA and DOA are working to have a final grant agreement in place in March. MSA is currently working on environmental documents and clearances for the project. RURAL WATER 27TH ANNUAL TECHNICAL CONFERENCE This year’s Rural Water Conference will be held March 24th through March 27th at the Hyatt/KI Convention Center in Green Bay. In addition to hosting a booth, MSA’s Teresa Anderson will be presenting on the topic “Getting the Best Through the Bidding Process”.

PROJECT UPDATE Page 2 of 2

P:\Project Updates\ABBOTSFORD\Abbotsford February 2015 Project Update.doc 8

WRWA 27TH ANNUAL TECHNICAL CONFERENCE

PRE–CONFERENCE AGENDA *Separate Registration Required*

Tuesday, March 24 8:30- 5:00

WRWA Committee Meetings

PRE-CONFERENCE WORKSHOPS 9:00 -

Noon

WATER OPERATION & MAINTENANCE Room A-2

WASTEWATER OPERATION & MAINTENANCE Room A-4

How-To’s of “Live” (“HOT”) Tapping

Eric Van Laanen, Joe Baril, Jr. – HD Supply Waterworks

Treatment Facility Aeration Improvements Provide Energy Savings

Dave Arnott – Ruekert & Mielke, Inc.

Private Water Loop Check Valves

Rebecca Flege – SEH , Jim Prindle – Onalaska Water Utility

Achieving Ultra-Low Phosphorous Levels with a Novel Ultrafiltration (UF) Process

Gary Haggard – Ovivo USA, LLC, John Bond – Village of Roberts

Comparison of Underwater and Drained Tank Inspections

Joe Hoban – Dixon Engineering

Saving Salt & Cutting Chlorides with Salt Saving Resin

Chad T. Olsen, P.E., Anthony Kappell, P.E. - McMahon

12:00 LUNCH (A-3)

1:00 -

3:00

Breaking the Directional Drilling Stereotype

Martin C Shutt, P.E. – Push Inc.

Pilot Testing of Alternative Phosphorus Removal Chemicals

Ben Heidemann, P.E. – Town and Country Engineering

Proper Use of Pipe & Cable, Magnetic, Water Leak & Plastic Pipe Locators

Scott Rauen – SubSurface,

Joe Kniseley, Eric Van Laanen – HD Supply

An Advanced Treatment System for Lagoons

Tim Canter – Environmental Dynamics International

CONFERENCE AGENDA Wednesday, March 25

8:00 Registration – South Lobby

9:00 Opening Session

Welcome Dave Lawrence, WRWA Executive Director

Opening Speaker- TBD

WRWA Annual Awards Presentations

11:00 Exhibit Hall Opens

11:30 Lunch

2:00-5:00 Regulation Update Session WI Public Service Commission Regulatory Update DNR Clean Water & Safe Drinking Water Programs Code Changes Using Rural Development Funding for Your Water or Wastewater Project

5:00 Exhibitor Hospitality

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Thursday, March 26 8:00 Registration – South Lobby

Room A2 Room A3 Room A4 8:00 Safety Responsibilities of Municipal

Systems when Sub-Contractors are On Site

Vince Matarrese

Advanced Safety Technology, Inc.

Municipal Water Tower Leases: Avoid Selling Your Soul

Anita T. Gallucci Boardman & Clark LLP

New Statewide WQBEL Variance for Total Phosphorus – Is it Right for You?

Jon Butt

Symbiont

9:00 Annual Membership Meeting 9:30 Exhibit Hall Opens

10:30 10 Years of Cross Connection Inspections in Wisconsin

Gary McLaren

Hydro Desings, Inc.

Getting the Best Through the Bidding Process

Teresa Anderson, P.E.

MSA Professional Services, Inc.

Phosphorus Water Quality Trading

Dave Sauer

Cedar Corporation 11:30 Lunch 12:00 Water Taste Test (Exhibit Hall) 12:30 WIP Meeting 1:00 Enhanced Chemical Treatment

Processes for Water Wells & Cleaning Water Storage Facilities

Mike Judkins – Water Well Solutions

Savas Danos – Panton McLeod - Americas

PSC Panel: Responding to Your Questions

PSC Staff

Irrigation as a TMDL Compliance Strategy

Bart Sexton

Sand Creek Consultants

2:00 Exhibit Hall Closes 2:00 Seeing Beneath The Surface

Doug Gries

Ferguson Waterworks (Davies)

Metering System Management: Short-Term Decisions lead to Long-

Term Benefits

Steve Dauster Midwest Meter, Inc.

Lab Testing Made Easy

Steve McCuskey Hach Company

3:00 Top of the Tower

Shawn Mulhern KLM Engineering, Inc.

Conservation is Killing my Revenues – Now What

John Andres or Jodi Dobson

Baker Tilly Virchow Krause, LLP

Monoform Manhole Rehabilitation

Matt Huston Infratech

6:00 Banquet – KI Convention Center – Sportsman’s Raffle Drawing and Prize Presentation

Friday, March 27 Room A3 Room A4

8:00 The Future of Leak Detection

Brian Turner Echologics Engineering

Constructed Wetlands: A new Solution to Excess Flow Storage

Greg Droessler

Clark Dietz 9:00 Community Water Fluoridation 101

Robbyn Kuester - WI Department of Health Services

Christopher Linskens – WI DNR

CMOM – How Do I comply

Pete Kolaszewski Ayres Associates

10:00 Chlorine Disinfection: Free? Total? Water Does it all Mean?

Mike Forslund

Strand Associates, Inc.

I&I Reduction – Municipal Projects on Private Property

Brad Werner, P.E. McMahon

CEC’s Tuesday Wednesday Thursday Friday Total Water/Wastewater/PDH 5 6 6 3 20

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The meeting of the Abbotsford Fire Department was called to order on December 23rd, 2014 by Chief Jody Apfelbeck at 6:50 pm. Roll call was taken with 13 members present. Minutes and financial reports had a motion to approve as presented by John Austin; motion seconded by Jeff Diedrich. Comments from the public: Jim Brodhagen, a past member of the fire department and current member of the Township of Mayville addressed the department, thanking the members for their service and stated that the City of Abbotsford has a fabulous department. Jim also commented on a recent township meeting he attended where he was appalled at the behavior of one of the city council members from Abbotsford. He stated that the council member was badmouthing the department in public and he would like the mayor to step in and end this feud. In response, Mayor Dale Rachu stated that the council member was not acting on behalf of the city and he apologizes for this person’s behavior. The mayor has spoken to the council member and does not believe he has any discipline actions available. On a separate note, Dale Rachu wants to run for re-election and asked if he would be able to pass around the ballet form for signatures, members agreed to have the form passed around. Corporation: Dallas Wiese is working with the attorney and discussing what kind of a committee can be formed and what it will take to form the committee that is being requested by the townships and city. Dallas feels that the committee should have equal representation from every group involved. The attorney feels that the chief from the fire or ambulance should not be included on this board. It is also being suggested that the board members not have a family member on the departments/councils, nor should the representatives from the city or townships have family on or have a past/current history with the department. There will be a corporation meeting held in January and again in February. This matter is also scheduled to be on the city council agenda for their January meeting. Discussion was held on the insurance limits available to the members of the fire and ems if the corporation were to be dissolved. Dallas will check into this issue. Kyle Uhlig suggested that the board should be required to attend department meetings so they can make an informed decision on the matters at hand. Mark Gorke stated that any committee put together to research large purchases would need to present their information to this board for approval. Fundraisers: The $100 raffle fundraiser will be held on 4/10/15. Jody is checking into moving the boxing event towards the fall instead of hosting it during the spring. Tonya Dommer questioned if the department could look into hosting a dance fundraiser in the fall/winter time. It was suggested that the dance could be combined with the discussed fun walk/run and make it a full day event. Christmas Party: The fire department is in charge this year of setting up the corporation Christmas party. The party is scheduled for 1/17/15, drinks starting at 6 pm, and the meal to follow at 7:00 pm. Expenses will be split between the fire and ambulance departments; the fire department will use funds from the tent rental account to pay for their portion. Jason Treankler will be in charge of getting a total headcount and ordering the meal from Smith Brothers. Mark Gorke questioned inviting past department members this year or opening

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up the party for previous members that served a set amount of years (to be determined). This will be discussed further. Budgets: The township of Mayville has retained Abbotsford Fire services for another two years. Holton Township has decided to sign a contract only with Dorchester Fire Dept. As of now, car accident protocols will continue to be followed as it pertains to EMS. Ray Essleman and Chairperson Richard Gumz have been working out details. Donations: The Corral Bar fundraiser made a profit of $1185.50 for the department. Nicolet Bank gave the department $1,000 for the grant we submitted. These monies will be applied towards a stabilizing strut purchase. The Abby Lions have purchased a set of tent stakes and poles from us for a total of $375.00. Abby Bank has given the department a donation of $100 for members pushing the Santa float in the parade. The donation given to the department from Harmony Co-op will be used towards the smoke machine to be used in training exercises. Truck Updates: L1 is back from Red Power Diesel. The low level strainer is still not in from Bendlin Fire. The relief valve on L1 needs to be serviced weekly. E1 undercarriage will need to be looked at again and quotes will need to be obtained for the rust repair. The entire truck needs to come off the frame in order to fix the rust. Currently OWC Fire Dept is down an engine, they have asked us to assist if needed. The 4x4 is hooked up to the rehab trailer in case it is needed for a call. Anthony Resler is taking care of getting the bullet heater fixed. The Clark County IC bus has arrived at the hall; Clark County will be in charge of getting the bus where it is needed. They have only asked us to start the bus once a month. Equipment: OWC Fire Dept is getting their new air packs. They are asking for $2,000 per unit for their used air packs. A spare bottle would be included in the $2,000 price. Some of these packs are barely if ever been used. They are giving us first choice on the units if we want them. Sean Wiese suggested buying enough to equip all of the trucks including the 4x4. This will be looked into further. A motion was made at 8:02 pm to adjourn by Mark Gorke; motion seconded by Sarah Diedrich.

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The officers meeting of the Abbotsford Fire Department met on 1/14/2015. The meeting was called to order at 6:35 pm by Chief Jody Apfelbeck. Members present were Jody Apfelbeck, John Austin, Dallas Wiese, Chris Esselman, Anthony Resler, and Kyle Uhlig. Others present were City of Abbotsford Mayor Dale Rachu, OWC chief Mark Renderman, and EMT Jeremy Totzke. The main item of discussion was the meeting held and ideas suggested on Monday, January 5th 2015 at the Dorchester Fire hall. A discussion of forming a joint association between the Dorchester, Abbotsford, and Colby Fire Departments was held at this meeting. After the meeting, the general consensus of members of the Abbotsford Fire Department was that they were not comfortable having this joint association with the two neighboring departments. Some members mentioned they would no longer be on the department if this merger were to happen and wanted to know why this was being discussed in the first place. While officers can see that saving money by joining an association or combining departments is worth investigating, other options should be available than what was proposed at the last meeting. After further discussion, OWC Chief Mark Renderman was invited to the Abbotsford Fire Department officer meeting to see if he had ideas that could be incorporated since he was a key factor in putting together the Owen fire district. It was stated that the corporation is the only one that can decide if they merge into an association or stay as is. It was mentioned that the corporation could be dissolved by the city according to the council; Mark stated that information is incorrect. The only way for a corporation to be dissolved is if the corporation decides to dissolve itself. The city could pull funding from the department and leave the department hurting financially, but then the city would need to hire out fire protection services. Mark stated that the businesses in the city would see all of their premiums for insurance increase and the city would have a lot of unhappy citizens if the city decided to go that route. The people that would see an increase in their insurance premium could ultimately sue the municipality for the increase because the municipality did not act in the best interest of the people they represent. This was referred to as the “stupidity law”.

If the corporation does merge, it is their decision for who they merge with. Jeremy Totzke repeated his statement from Monday night’s meeting that he feels the biggest complication would be the person in charge over the association, the current people in charge would not appeal to everyone in the other departments. Mark Renderman stated that the chief would be a hired position and not an elected one. If feasible, Abbotsford may have the option of possibly joining Owen’s already established fire district. The departments have worked very well together in the past and continue to have a great working relationship. When asked, Mark Renderman thought joining his district could be a viable option. The overall ISO rating could be improved and everyone currently in his district along with Abbotsford and Mayville could see a cost savings. The corporation of the Abbotsford Fire and Ambulance Service would be dissolved and equipment could be transferred to the association. Funding currently held by the department would stay in house and be used for equipment and vehicles as needed. The current fire district has a vehicle replacement schedule, and the vehicles from Abbotsford would be included in this schedule. It would be up to the Abbotsford station if they would like to take some of their station funds and donate it towards the new purchases as they are presented. The Owen fire district currently has a governing board formed from

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the municipalities it serves. Each municipality gets one representative to sit on the board regardless of population size or budget amount. Mark Renderman stated that if other departments would join his district, they too would be allowed one representative. He thought having a large board might make it hard to get decisions made. If the three departments merged into the fire district, the board would sit at fourteen representatives, however if only Abbotsford and Mayville joined there would only be nine representatives. A question was brought up was, “If one of the municipalities do not agree with how things are transpiring, what happens?” Mark stated that the board decision is final and if one municipality does not like it, they are free to buy out of the district. The municipality would have to write a very large check in order to get out of the association depending on the assets needing to be bought back; it could be in the one million dollar range but for sure a few hundred thousand. It was stated that the City of Abbotsford has more control over the fire department right now, than they would if they were part of the association. They have been able to make requests and for the most part have their requests met, under the association, they would only have one vote out of either 9 or 14 depending on the size of the district. It would not matter if the city paid in more to the association due to property equalized value or not, they would still only get one vote. Currently the fire district has every municipality paying the same $25,000 budget; Mark Renderman stated that this will most likely be changing in the near future because the smaller townships are struggling to meet the amount. The district will most likely go to the assessed property equalized value method that is commonly used; the same as Abbotsford Fire is doing now.

Ultimately, the Abbotsford Fire & Ambulance Service Corporation is the key puzzle piece in the discussed association with Colby and Dorchester. Mark Renderman stated that the only way for the other two departments to really see a savings would be if Abbotsford’s department was involved. Dorchester and Colby could likely be able to eliminate an engine from their fleet, but Abbotsford would need to keep their units as is to not affect the ISO rating. Colby and Dorchester would still be able to join together because they share the township of Holton in common, and they could form their own association, but they wouldn’t see a lot of benefits from doing this without Abbotsford. The ambulance would fulfill their obligation to the current service area because a contract has already been signed.

Kyle Uhlig questioned if the corporation as it stands could adopt the other

departments under it. Mark Renderman stated that it would depend on how the other departments are set up legally; association, corporation, fire district, municipality, etc. Some can join together and others can’t without redoing everything, it all depends on how they are established. John Austin questioned why can’t there just be a peaceful agreement made instead of it always seeming like an ultimatum is being given. It was asked what happened to the original plan of the corporation forming the governing board? It has turned from a governing board being acceptable to now wanting an association formed. Mayor Rachu questioned if the governing board could be established first and then the association looked into further? It was noted that money would have to be spent on attorney fees to redo the bylaws to incorporate the governing board and that might be money wasted if in a few months the decision is made to do the association, one or the other should be decided upon and then moved forward with. It was commented that

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there has been a lot of money being spent on legal fees, when that money could be best used elsewhere. The fire department alone has spent approximately $3,000 in legal fees over the past few months and it is unknown how much the city has spent.

Mayor Rachu questioned the officers if perhaps things wouldn’t be as conflicted with different officers in charge? It was noted that there seems to be a large personal vendetta going between the board members and the department. Chief Jody Apfelbeck stated that if he needed to step down in order to put an end to this controversy, he would. Elections for the fire department will be held in a couple of months and he would gladly pass up a nomination. Department members pointed out that Jody does a lot of department things during the day and donates a lot of his time, it would be hard to replace someone that has the knowledge and capabilities that he does. There are a lot of days that Jody has to leave his work, to come meet with someone at the hall for truck maintenance, pump/ladder testing, or other small things that come up. A lot of people aren’t able to drop everything else just to make themselves available at the fire hall. Jeremy Totzke pointed out that we are all volunteers; it isn’t like we have a full time employee to take care of everything during the day. It was also noted that with all of the controversy, there isn’t a person in their right mind that wants to step up and take over the department to deal with the headache and stress of the position. The department is on the verge of losing members as it is. A few months back, the department had people waiting to fill an open spot on the department and they had to be told that we were full and not accepting new members, now it is hard to get anyone wanting to be associated with the department including some of our current members. A lot of members are embarrassed because of all the negative press and comments being made about the department. Being ridiculed for trying to do something to help others and their community is uncalled for and it doesn’t make a lot of people even want to volunteer anymore. They signed up to make a difference and help out because they are able to, not to be made to feel ashamed for doing it. Comments were made that this isn’t a get rich position and not a single person is known to be on this department to gain financially, they are here to do a community service.

Consensus at the meeting is that the least controversy the better. A decision needs to be made that will be in the best interest of the department and the people it serves. The corporation is again as previously stated, the key puzzle piece in the picture.

Discussion was held on gear being ordered. Vince Bennett is in need of a new

pair of boots, these have been ordered. The fittings have been ordered for the ladder truck; at the last mutual aid a fitting had to be borrowed in order to hook up to the other department’s apparatus.

Discussion was had on the quotes given to the department for a smoke machine. Grant and donation money has been earmarked for the purchase. Quotes have been received anywhere from the cheaper end of $720.00 to the higher end of $1110.00. Quotes and specifications will be brought back to the general membership for discussion.

Motion made to adjourn at 8:35 by Kyle Uhlig, seconded by Anthony Resler.

15

16

17

Abbotsford Ambulance Service, Inc. January 5, 2015 Meeting Minutes

The meeting of the Abbotsford Ambulance Service was called to order by Chief Ray Esselman with the following members present: Brad Bauer, David Behnke, Greg Blasel, Sarah Diedrich, Tonya Dommer, Chris Esselman, Ray Esselman, Tammy Horacek, Justin Ingersoll, Lonnie Marcott, Justin Michlig, Allen Nixdorf, Travis Nixdorf, Zayne Rau, Stacey Rieck, Carol Staab, John Staab, Michael Staab. The minutes from the December, 2014 meeting were read and approved as read. The Treasurer’s report was approved as follows:

Expenses by Vendor Detail

American Welding & Gas $118.62

AT&T $68.11

Cardmember Services $676.48

Carlson Highland & Co. $378.69

EMP $1,875.05

Feddick Ford $197.77

Fire & Safety Equipment $22.45

Frontier $194.47

Harmony Cooperative $232.58

Heartland Cooperative $223.53

Image Trend $800.00

MedPro Midwest Group $125.00

Wiscomm $150.76

WI EMS Assn. $425.00

Total Expenses $5,488.53

Deposits

LifeQuest $8,957.45

Abby Fire Dept. $1,440.90 Reimbursement

Shirt Reimbursement $25.00

Telephone Refund $.04

Total Deposits $10,423.39 Account Balances

Checking $6,807.32

Savings $60,573.24

Med Replacement Savings $73,758.36 A motion was made by John with a second by Travis to move $15,000 from the regular savings to the med replacement savings. Motion carried. Sarah will be opening a Charitable Money Market account at Forward Financial Bank with a $100 deposit. Chief’s Report Ray reported that effective January 1, 2015 the Dorchester Fire Department will provide fire coverage for the entire Town of Holton. Ambulance coverage will remain as in the past; Dorchester Fire will respond to accidents with Abbotsford Ambulance Med 1 and/or Med 2 in the Town of Holton.

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The joint Christmas party with the fire department and ambulance service will be held on January 17, 2015; cocktails begin at 5:00 p.m. with dinner at 6:00 p.m. A sign up sheet was available for those members interested. Jeremy Totzke passed his National Registry written and practical exams. Congratulations Jeremy! A reminder was given to always what hospital they prefer to be transported to. Ray thanked those present for a job well done during the past year. He also reminded members to always handle yourself in a profession manner. If you haven’t already submitted your apparel order at Designer Advertising for the service Christmas present, please do so by January 16, 2015. The service has replaced the glucometers as the test strips for our current meters are no longer being made. Travis will look into calibration of the glucometers. Ray reminded members that the on-call signup is a minimum of 12 shifts per year. Year of service pins will be distributed at the Christmas party. Lori Voss has a training video that can be used by the service. Assistant Chief Report Travis reported that the 12-lead transmissions are unreadable for the most part. Wait 30 seconds after setting the transmitter up before transmitting if possible; advise the patient to take a few easy breaths prior to transmission. Also remember to document the 12-lead transmission under “procedures” on the computer for billing purposes. Clean the patient compartment of the med unit after every run, but especially during the flu season. Don’t be afraid to mask up when coming in contact with a patient suspected to have the flu. Run totals for 2014: Abbotsford – 287; Dorchester – 101. The tank boss, old lap top computers and the dash cameras will be placed for sale on the Wisconsin Surplus website. Discussion was held on stroke patient transports. Travis shared that as long as the patient’s airway is patent and blood pressure doesn’t exceed 230 systolic, there is no need to call for an intercept or run emergent. Contact the emergency room doctor on call with any questions. Training Officer’s Report A community CPR class will be scheduled in February. John and Al will set a date. Tonight’s training will consist of hypothermia and 12-lead review. EMS Officer’s Report The fire department rehab trailer is available for use even if the fire department doesn’t bring it out. Infection Control Officer’s Report Influenza A is in every nursing home; mask up, glove up, wash your hands frequently. Application Committee Report The two applicants that have shown interest in taking the EMT-B class have not returned any phone calls. Open Business: There was no update available on Medevac intercepts. Each med unit has an unlock button which is located underneath the license plate.

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New Business: The Working Together Conference will be held in Milwaukee the end of January. The service has a $200 per person/per year training allowance. Please contact Ray or Travis if interested in attending. A motion was made by Kristi with a second by Sarah to close the meeting for elections. Motion carried. Respectfully submitted, Carol Staab Secretary

Election of Board of Directors Chief Chris Esselman, nominated by Brad Bauer, nomination declined. Ray Esselman, nominated by Sarah Diedrich, second by Travis Nixdorf. Travis Nixdorf, nominated by John Staab, nomination declined. There being no further nominations, a motion was made by John Staab, second by Dave Behnke to suspend all rules and cast a unanimous ballot to elect Ray Esselman as Chief of the Abbotsford Ambulance Service. Motion carried. Assistant Chief Travis Nixdorf, nominated by John Staab, second by Allan Nixdorf. There being no further nominations, a motion was made by John Staab, second by Dave Behnke to suspend all rules and cast a unanimous ballot to elect Travis Nixdorf as Assistant Chief of the Abbotsford Ambulance Service. Motion carried. Training Officer Allan Nixdorf, nominated by Dave Behnke, second by Travis Nixdorf. There being no further nominations, a motion was made by John Staab, second by Dave Behnke to suspend all rules and cast a unanimous ballot to elect Allan Nixdorf as Training Officer of the Abbotsford Ambulance Service. Motion carried. Secretary Carol Staab, nominated by Sarah Diedrich, second by Allan Nixdorf. There being no further nominations, a motion was made by John Staab, second by Dave Behnke to suspend all rules and cast a unanimous ballot to elect Carol Staab as Secretary of the Abbotsford Ambulance Service. Motion carried. Treasurer Sarah Diedrich, nominated by Tonya Dommer, second by Michael Staab. There being no further nominations, a motion was made by John Staab, second by Dave Behnke to suspend all rules and cast a unanimous ballot to elect Sarah Diedrich as Treasurer of the Abbotsford Ambulance Service. Motion carried. A motion was made by Travis Nixdorf, second by Dave Behnke to combine the EMS Officer and Infection Control Officer positions. Motion carried. EMS Officer/Infection Control Officer Kristi Seubert, nominated by Travis Nixdorf, second by Dave Behnke. Tonya Dommer, nominated by Sarah Diedrich, second by Allan Nixdorf. John Staab requested a ballot vote; Justin Michlig and John Staab appointed ballot clerks. Kristi Seubert, 11; Tonya Dommer, 8 A motion was made by Chris Esselman, second by Carol Staab to close the elections. Motion carried.

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Abbotsford Ambulance Board of Directors Meeting Minutes January 18, 2015

The meeting of the Board of Directors of the Abbotsford Ambulance Service was called to order by Ray Esselman. Present were: Travis Nixdorf, Sarah Diedrich, Ray Esselman, Carol Staab. Absent: Kristi Seubert. Ray will contact a member of the service regarding the repayment of tuition for his EMT-B class. The service will deduct the amount of the books from the amount owed if the books are returned. The WEMSA Working Together Conference will be held the end of the January in Milwaukee. There will be a special Corporation meeting on Tuesday, January 20, 2015 beginning at 7:30 p.m. Discussion was held on recognition on 25 years of service; the service will have 2 members reaching this milestone next year. An engraved watch was suggested; this will be discussed again at a future date. Travis and Ray will apply for a new credit card as Megan’s name is still on the service credit card. Ray will set up a date for advanced skills with Dr. Mickel in April. Abbotsford hosted advanced skills last year, Colby will host this year. John Ross, Emergency Management Director with Clark County is holding a joint training with the Abbotsford Fire Department on a simulated chemical threat in the City of Abbotsford. This training will be held on Wednesday, February 4, 2015 from 6:30 p.m. to 9:30 p.m. This training is open to anyone interested. 12-lead training will be held at the next meeting. An email will be sent to members requesting their presence at this training. The ambulance service has not yet signed the MABAS contract. Discussion was held on the possible consolidation with the area fire departments. Also discussed was the service pulling out of the Corporation and running under the City of Abbotsford. This will be discussed at the next regular meeting. EMS personnel will bring the rehab trailer to a structure fire if necessary and if personnel allows. Community CPR will be held on February 28, 2015 running from 9:00 a.m. to 12:00 p.m. Contact the Abbotsford City Clerk prior to February 26, 2015 to RSVP. This free training will be put on the service Facebook page. John will be paid for 3 hours @ $18/hour. The service has switched cell phone providers and is now with Cellcom. The cost to the service is $200 for the year; the phone numbers will remain the same.

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Jeremy will be placed on Sarah’s team; Carol Nelson will be placed on Ann’s team. Tara Rutledge would like to run with the service again and lives between Dorchester and Abbotsford. Dorchester’s roster will be reviewed to place Tara on a team. A motion was made by Al, second by Travis to pay $299.22 for Jeff Diedrich’s ambulance bill from January 11, 2014. Motion carried. A motion was made by Sarah, second by Al to pay mileage for special meetings attended in excess of a 20 mile radius with prior Board approval. Motion carried. Mileage for trainings attended is not included. A motion was made by Sarah with a second by Al to adjourn. Motion carried. Respectfully submitted, Carol Staab, Secretary

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Regular monthly meeting January 13, 4:30 p.m.

Meeting called to order Members Present: Hinrichsen, Giffin, Grunseth Schraufnagel,Writz Members absent: Bittner, Braun, Suttner, Mayor Rachu Previous minutes read and approved Member renewals: Braun, Schraufnagel, Hinirchsen. Motion to retain board members for another 3 year term by Giffin/Writz, passed Budget Amendments for year end 2014: Director presented report of fund usage for end of year 2014. Motion by Giffin/Writz to amend budget as presented. Motion passed. See attached. Treasurers Report: End of Oct Bal: $24,676.16 Expend: $10,496.72 End of Nov Bal: $14,744.35 Expend: $9,931.81 End of Dec: see budget Amendments Circulation Report: Nov 2014: 2042 Nov 2013: 2011 Oct 2014: 2548 Dec 2014: 1954 Dec 2013: 1832 WVLS Report: WVLS has provided us a new router for our Internet in the library. It was installed this morning. Directors report: Director and one staff member are currently taking Spanish for the Library class. Going well. Seed library may encounter issues with redistribution of seeds. Director will contact other libraries to see how they do it. Could do a seed swap instead. The holiday program was very well received and we had good attendance. Discussion of service to homebound library patrons. Discussion of summer program. Discussion of possible spring program for children. Discussion of bird watcher program. Director will start class in Feburary with two County Health Department representatives. The class will provide ideas on how to best serve Abbotsford’s early literacy needs and a small grant to help implement new initiatives. Staffing Issues:None Motion to adjourn: Writz/Giffin 5:21 Next Meeting: Tuesday February 10 at 4:30 PM

23

to/from amt total to/from amt total

Salaries 3,130.75$ to equipment (3,130.75)$ -$ -$

Materialsbooks (11,269.65)$ from av 1,502.48$ (9,767.17)$ from periodical 282.36$ (9,484.81)$ periodicals 282.36$ to books (282.36)$ -$ -$ audio visual 1,502.48$ to books (1,502.48)$ -$ -$

Suppliesoffice & computer (199.83)$ from phone 199.83$ -$ -$ programming/special 26.60$ to publicity (4.45)$ 22.15$ to workshop (3.00)$ 19.15$ equipment (6,696.44)$ from salary 3,130.75$ (3,565.69)$ from vcat 1,807.93$ (1,757.76)$

Operating Expensesphone/T1 397.46$ to office (199.83)$ 197.63$ to books (197.63)$ -$ publicity/misc (4.45)$ from program 4.45$ -$ -$ workshops/education (3.00)$ from program 3.00$ -$ -$ utilites/janitor/maint. (109.97)$ from wiscat 109.97$ -$ -$ Acct/Insurance -$ -$ -$ Wiscat license 250.00$ to util (109.97)$ 140.03$ to equipment (140.03)$ -$ postage 759.87$ to equip (759.87)$ -$ -$

Vcat/wiscnet/admin 1,807.93$ to equipment (1,807.93)$ -$ -$

Total (10,125.89)$

If we just pull from last year… then we will have this for carryover for next yearLeft from last year 17,045.83$ Salary 3,130.75$ to books (11,269.65)$ periodical 282.36$ to office (199.83)$ av 1,502.48$ to equipment (6,696.44)$ program 26.60$ to pub (4.45)$ phone 397.46$ to workshop (3.00)$ wiscat 250.00$

24

to util (109.97)$ postage 759.87$ vcat 1,807.93$

Total (1,237.51)$ total 8,157.45$

Otherwise, with these changes, we can pull 10125.89 from last year's leftovers. books 9268.03Equipment 857.86

left 6919.94 for 2015

25

to/from amt total to/from amt total

-$ -$ -$ Salaries

Materialsfrom phone 197.63$ (9,287.18)$ from prog 19.15$ (9,268.03)$ books

-$ -$ -$ periodicals-$ -$ -$ audio visual

Supplies-$ -$ -$ office & computer

to books (19.15)$ -$ -$ programming/specialfrom post 759.87$ (997.89)$ from wiscat 140.03$ (857.86)$ equipment

Operating Expenses-$ -$ phone/T1-$ -$ -$ publicity/misc-$ -$ -$ workshops/education-$ -$ -$ utilites/janitor/maint.-$ -$ -$ Acct/Insurance-$ Wiscat license-$ -$ -$ postage

-$ -$ -$ Vcat/wiscnet/admin

(10,125.89)$ Total

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27

28

29

30

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Minutes from the Abbotsford Finance and Personnel Committee held January 22, 2015 at the Abbotsford City Hall Chairman Schwantes called the meeting to order at 6:00 p.m. Roll call: Schwantes, Mediger, Gosse, and Voss Others present: Lopez, Medenwaldt, and Stuttgen Pledge of Allegiance There were no comments by the public. There were no comments by the Chairman. Under discuss/approve January bills, motion Mediger/Voss to approve the regular bills in the amount of $216,271.81. Motion carried without negative vote. Motion Mediger/Voss to approve the USDA – Waste Water bills in the amount of $108,661.10. Motion carried without negative vote. The December receipts and expenditures were reviewed. The overtime report was reviewed. The budget comparison was reviewed. The Fire/EMS financials were reviewed. It was noted the Fire financials were the previous months and the new reports will be forwarded when received. Under discuss incidents/accidents/training Lopez stated that Smith and Colby are requesting attending the Rural Water Conference in March. It was stated that they should fill out the appropriate paperwork and assure there is funds budgeted for the training and the committee will review it in February. The vending machine report was reviewed. The Municipal Court revenue/expenditures were reviewed. Under discuss/recommend policy awarding a gift for retiring employees, motion Mediger/Schwantes to approve the following policy:

City of Abbotsford RETIRING EMPLOYEE POLICY

It shall be the policy of the City of Abbotsford to allow a gift in an amount not to exceed $350.00 for all retiring employees whom have worked for the City in excess of 25 years. The selection of the gift will be determined by the Finance and Personnel Committee subject to Common Council approval. Open house/receptions for key personnel may be held with approval of the Finance and Personnel Committee and approval by the Common Council. Motion carried without negative vote. Under discuss/recommend Police Chief Retirement gift, motion Schwantes/Gosse to purchase an engraved Citizen Echo Drive watch at a price to not exceed $350 with hosting an open house/reception at the Abbotsford City Hall at a date to be determined. Motion carried without negative vote. Motion Mediger/Voss to adjourn at 6:33 p.m. Motion carried without negative vote.

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City of Abbotsford

RETIRING EMPLOYEE POLICY

It shall be the policy of the City of Abbotsford to allow a gift in an amount not to exceed $350.00 for all retiring employees whom have worked for the City in excess of 25 years. The selection of the gift will be determined by the Finance and Personnel Committee subject to Common Council approval. Open house/receptions for key personnel may be held with approval of the Finance and Personnel Committee and approval by the Common Council.

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Minutes from the Abbotsford Water and Sewer Committee meeting held January 27, 2015 at the Abbotsford City Hall Chairman Voss called the meeting to order at 6:00 p.m. Roll call: Voss, Horacek, Werner (Mediger – absent) There were no comments by the Public. There were no comments by the Chairman. Water/Waste Water Manager Medenwaldt explained that there is a preliminary operating budget available, but we are awaiting USDA to adjust the loan to grant ratio before finalizing the operating budget. Medenwaldt explained that bids were received and opened on January 20, 2015 at 10:00 a.m. Motion Horacek/Werner to recommend to the City Council to award the low bids for the Wastewater Treatment Plant in the amount of $5,343,600 and the Main Lift Station in the amount of $1,163,652 for a combined total of $6,507,252 to Miron Construction Co. Inc. Neenah, WI. Motion carried without negative vote. Motion Werner/Horacek to adjourn at 6:07 p.m. Motion carried without negative vote.

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M E M O R A N D U M

DATE: January 27, 2015

TO: Julie Giese, USDA Stevens Point

FROM: Angela Hanz, P.E.

RE: Recommendation of Award City of Abbotsford – WWTP Construction and Main Lift Station

CC: Jerry Doriott, P.E. – SEH, Inc. City of Abbotsford

I have reviewed the Bid Tabulations and the Recommendation of Award letter dated January 22, 2015 from Jerry Doriott, P.E. of SEH, Inc. Rural Development concurs in the Recommendation of Award for the City of Abbotsford WWTP Construction and Main Lift Station Projects as follows:

Contract Contractor Award Amount

Wastewater Treatment Plant Modifications

Miron Construction Neenah, WI

Total Award = $5,343,600.00 Includes WWTP Base Bid of $5,343,600.00 + WWP Deduct of $0.00

Main Lift Station Miron Construction Neenah, WI

Total Award = $1,163,652.00 Includes - Lift Station Base Bid = $1,240,000.00 Alternate 1 = $ 1,979.00 Lift Station Deduct = $ (78,327.00)

The engineer should provide the required contract documents for each contract to accompany the Notice of Award (as referenced in Article 9 of the Agreement). The engineer should review the executed contract documents for completeness and assemble a minimum of four (4) sets to appropriate parties for signatures (Owner, Contractor, Engineer, and Rural Development). The Certificate of Owner’s Attorney will be dated the same date or before the Applicant executes the Agreement (the Attorney is to review the contracts before the applicant signs the Agreement). Rural Development will be the last to concur in the Agreement. The required documents include:

a. Notice of Award g. Compliance Statementb. Bid h. Certification of Debarmentc. Agreement i. Lobbying Certificationd. Payment Bond j. Construction Time Schedule*e. Performance Bond k. Certificate of Owner’s Attorneyf. Certificate of Insurance l. List of Subcontractors

The requirements for Bonds and Insurance are outlined in Article 5 of the General Conditions of the Construction Contract. The bonds shall be executed by such surety as are named in the current list of “Department of Treasury Listing of Certified Companies” (http:/www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm) and be licensed in the State of Rural Development • Wisconsin State Office 5417 Clem’s Way • Stevens Point, WI 54482 Voice (715) 345-7600 • Fax (888) 731-0161

USDA is an equal opportunity provider and employer.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form (PDF), found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov. 35

SAM Search ResultsList of records matching your search for :

Functional Area: Entity ManagementRecord Status: Active

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January 27, 2015 11:41 AM Page 1 of 1

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January 22, 2015 RE: City of Abbotsford WWTP Construction and Main Lift Station SEH No. ABBOT 125711 14.00

Mayor Dale Rachu City of Abbotsford 203 N. First Street PO Box 589 Abbotsford, WI 54405

Dear Mayor Rachu:

On Tuesday, January 20, 2015 lump sum bids were received for two projects, the Wastewater Treatment Plant and the Main Lift Station. The attached Bids Received summaries show the total amount bid and the bid bond received from each Contractor.

Five bids were received for the Wastewater Treatment Plant project. The bids ranged from $5,343,600 to $6,115,800. One bid was not read because no bid bond was included. The low bid was submitted by Miron Construction Co. Inc. Neenah, WI.

Seven bids were received for the Main Lift Station project. The bids ranged from $1,241,979 to $2,364,700, including Alternate No. 1 (New Generator). The low bid was submitted by Miron Construction Co. Inc. Neenah, WI.

Bidders also had the option to include a deduct if they were awarded both projects. Miron included a deduct on the Main Lift Station bid of $78,327.

Based on our experience and review, it is our opinion that Miron Construction Co., Inc. has the required equipment and expertise to perform the work as outlined in the contract specifications. This project is to be funded by USDA Rural Development. Therefore, contingent on Rural Development review and approval, we recommend award of both projects to Miron Construction Co. Inc. in the low bid amounts of $5,343,600 for the Wastewater Treatment Plant and $1,163,652 (Base Bid $1,240,000 + Alternate 1 $1,979 – Deduct $78,327) for the Main Lift Station projects, for a combined total of $6,507,252.

Enclosed please find the bids and bonds of all unsuccessful bidders. The bids and bonds of the second and third low bidders should be retained until receipt of the executed contract documents from the low bidder. The rest can be returned to the unsuccessful Contractors. After receipt of the executed documents, the bids and bonds of the second and third low bidders may likewise be returned. SEH has retained the bond of the low bidder for incorporation into the contract documents.

Engineers | Architects | Planners | Scientists

Short Elliott Hendrickson Inc., 10 North Bridge Street, Chippewa Falls, WI 54729-2550 SEH is 100% employee-owned | sehinc.com | 715.720.6200 | 800.472.5881 | 888.908.8166 fax

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Mayor Dale Rachu January 22, 2015 Page 2 We hope this analysis of the bids is adequate for your needs. If you have any questions regarding this information, please contact me. Sincerely, SHORT ELLIOTT HENDRICKSON INC.

Jerry S. Doriott, PE Project Manager Enclosure c: Julie Geise and Angela Hanz, USDA Rural Development p:\ae\a\abbot\125711\reports & specs\ltr\bid recommendation_ltr 1.21.15.docx

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Bids Received

Wastewater Treatment Plant Modifications SEH No. ABBOT 125711Abbotsford, WI

Bid Date 10:00 a.m. Tuesday, January 20, 2015

BidderAddendum

Acknowledged5% Bid Bond

Base Bid Deduct

Ellis Stone Construction Co. Stevens Point WI 3 X $5,927,250.00 $0.00Gridor Buffalo MN 3 X $6,115,800.00 $0.00Howard Immel Inc. Green Bay WI 3 NMiron Construction Co. Inc. Neenah WI 3 X $5,343,600.00 $0.00Staab Construction Corp. Marshfield WI 3 X $5,582,000.00 -$8,000.00

Apparent Low Bid $5,343,600.00Contractor

Note: Bid from Howard Immel Inc. was not read. No bid bond was included.

Miron Construction Co. Inc. Neenah WI

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Bids Received

Main Lift Station SEH No. ABBOT 125711Abbotsford, WI

Bid Date 10:00 a.m. Tuesday, January 20, 2015

BidderAddendum

Acknowledged5% Bid Bond

Base Bid Alternate 1 Base + Alternate 1 Deduct

A-1 Excavating Inc. Bloomer WI 3 X $1,492,798.00 $0.00 $1,492,798.00 $0.00Earth Inc. Arpin WI 3 X $1,374,000.00 $5,000.00 $1,379,000.00 $0.00Gridor Buffalo MN 3 X $2,359,700.00 $5,000.00 $2,364,700.00 -$1,000,000.00Miron Construction Co. Inc. Neenah WI 3 X $1,240,000.00 $1,979.00 $1,241,979.00 -$78,327.00Pember Companies, Inc. Menomonie WI 3 X $1,446,600.00 $40,000.00 $1,486,600.00 $0.00Staab Construction Corp. Marshfield WI 3 X $1,367,000.00 $3,000.00 $1,370,000.00 -$45,000.00Switlic & Sons, Inc. Athens WI 3 X $1,597,000.00 $35,500.00 $1,632,500.00

Apparent Low Bid $1,241,979.00Contractor Miron Construction Co. Inc. Neenah WI

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Bids Received

TOTAL PROJECTS SEH No. ABBOT 125711Abbotsford, WI

Bid Date 10:00 a.m. Tuesday, January 20, 2015

WWTP Base Apparent Low

Lift Station + Alternate 1

Apparent Low Total

$5,343,600.00 $1,241,979.00 $6,585,579.00Miron Construction Co. Inc. Neenah WI

Miron Construction Co. Inc. Neenah WI

Bidder WWTP Base WWTP DeductWWTP Base +

DeductLift Station + Alternate 1

Lift Station Deduct

Lift Station Base +Alternate 1 +

DeductTOTAL

A-1 Excavating Inc. Bloomer WI $0.00 $0.00 $0.00 $1,492,798.00 $0.00 $1,492,798.00Ellis Stone Construction Co. Stevens Point WI $5,927,250.00 $0.00 $5,927,250.00 $0.00 $0.00 $0.00Gridor Buffalo MN $6,115,800.00 $0.00 $6,115,800.00 $2,364,700.00 -$1,000,000.00 $1,364,700.00 $7,480,500.00Miron Construction Co. Inc. Neenah WI $5,343,600.00 $0.00 $5,343,600.00 $1,241,979.00 -$78,327.00 $1,163,652.00 $6,507,252.00Staab Construction Corp. Marshfield WI $5,582,000.00 -$8,000.00 $5,574,000.00 $1,370,000.00 -$45,000.00 $1,325,000.00 $6,899,000.00

Apparent Low Combined Bid $6,507,252.00

ContractorNeenah WIMiron Construction Co. Inc.

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SUN MON TUE WED THU FRI SAT

1 2

COUNCIL

3 4 5 6 7

8 9

POLICE

6:30 pm

1 0 1 1 1 2 1 3 1 4

1 5 1 6

CONSOLIDA-

TION MTG

7:30 ABBY CH

1 7

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1 8 1 9 2 0 2 1

2 2 2 3 2 4 2 5 2 6 2 7 2 8

February 2015

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SUN MON TUE WED THU FRI SAT

1 2

COUNCIL

3 4 5 6 7

8 9

POLICE

1 0 1 1 1 2 1 3 1 4

1 5 1 6 1 7

MUNI COURT

1 8 1 9 2 0 2 1

2 2 2 3 2 4 2 5 2 6 2 7 2 8

2 9 3 0 3 1

March 2015

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