city of csouth

CITY OF

I CSOUTHTEX

CITY COUNCIL SUMMER WORKSHOP MINUTES JUNE 29, 2021

LOCATION: Southlake Town Hall

3rd Floor, Training Rooms A- DSouthlake, Texas 76092

CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Chad Patton, Deputy

Mayor Pro Tern Randy Williamson and Councilmembers Kathy Talley, Randy Robbins,Ronell Smith, and Amy Torres- Lepp.

STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager AlisonOrtowski, Assistant to the City Manager Lauren LaNeave, Director of Economic

Development& Tourism Daniel Cortez, Deputy Director of Public Relations Pilar Schank,Chief Financial Officer Sharen Jackson, Director of Human Resources Stacey Black,Deputy Director of Library Services Cynthia Pfledderer, Operations Manager SpecialProjects Robert Briggs, Operations Manager Customer Relations Melody Andersen, FireChief Mike Starr, Police Chief James Brandon, Director of Community Services ChrisTribble, Director of Public Works Rob Cohen, Senior Director of Planning andDevelopment Services Ken Baker, Executive Secretary Lydia Ruiz, Deputy Director ofPlanning and Development Services Dennis Killough, Assistant City Attorney Cara White,and City Secretary Amy Shelley.

1. CALL TO ORDER

Mayor John Huffman called the workshop to order at 6: 56 p. m.

2. DISCUSSION: INFRASTRUCTURE

2A. BOB JONES NATURE CENTER BARN DESIGN/ CONSTRUCTION

Director of Community Services Chris Tribble provided an overview relative to thesituation with the current barn, design options for a replacement barn, and fundingconsiderations. Mayor Huffman facilitated the discussion and suggested considerations

be discussed during the August 3, 2021 meeting with the Southlake Parks DevelopmentCorporation and the Parks Board.

2B. MUNICIPAL SERVICE CENTER DESIGN/ CONSTRUCTION

Assistant City Manager Alison Ortowski, with support from Public Works Director RobCohen and Fire Chief Mike Starr, provided an overview relative to the property purchasedfor this use, design issues, and funding. In addition, Council discussed whether or not toinclude the Public Safety Training Tower as part of this project. Mayor Huffman facilitatedthe discussion.

CITY COUNCIL SUMMER WORKSHOP MEETING MINUTES, JUNE 29, 2021

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2C. SOUTHLAKE PUBLIC LIBRARY

Human Resources Director Stacey Black, with support from Deputy Director of LibraryServices Cynthia Pfledderer, provided an overview of key highlights from a previousassessment; information about updating it; Carillon background information and

previously included additional uses; the process proposed for site selection, and fundingconsiderations. Mayor Huffman facilitated the discussion.

2D. OPEN SPACE BOND PROGRAM

City Manager Shana Yelverton provided an overview on previous discussions on thepotential bond proposal to purchase open space and develop stormwater managementfacilities. Mayor Huffman facilitated the discussion and asked staff to bring forward moreinformation to consider during the worksession on August 3, 2021.

3. DISCUSSION: QUALITY DEVELOPMENT

3A. COMMERCIAL PROPERTY LANDSCAPING GRANT/ HOTEL RECOVERY

INITIATIVE

Director of Economic Development & Tourism Daniel Cortez provided an overview of theongoing plan to support local businesses through grants. His presentation coveredavailable funding and framework for awarding grants. Mayor Huffman facilitated thediscussion with recommendations about businesses along particular roadways eligiblefor grant funding.

4. DISCUSSION: STRATEGIC FOCUS AREAS

The purpose of this section was to provide time for Council to discuss key policy issuesin each of the focus area categories. There were no further questions or discussion fromCouncil relative to items 4A- 4F.

4A. SAFETY & SECURITY

4B. INFRASTRUCTURE

4C. MOBILITY

4D. QUALITY DEVELOPMENT4E. PARTNERSHIPS & VOLUNTEERISM

4F. HIGH PERFORMANCE MANAGEMENT

Deputy Mayor Pro Tem Williamson requested an update relative to the status of the N.White Chapel roadway construction and bridge. Director of Public Works Rob Cohenprovided this update.

Councilmember Torres- Lepp requested an update relative to the construction fencingaround the newly constructed fountain at Park Village. Senior Director of Planning andDevelopment Services Ken Baker explained the fencing has remained in place until themetal artwork was installed earlier this week. He stated the fencing should be coming


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down soon. Mayor Huffman suggested there be a ribbon cutting ceremony upon thecompletion of this construction effort. Director of Economic Development & Tourism

Daniel Cortez replied something is likely to be planned.

Councilmember Robbins suggested the Home for the Holiday should be changed toChristmas in the Square and should include trolley transit between shopping districts. CityManager Shane Yelverton explained the event will be considered for rebranding, after theStars and Stripes event in July.

5. ADJOURNMENT

Mayor Huffman thanked the staff for their hard work and dedication to the City andadjourned the workshop at 9: 29pm.

An audio recording of this meeting will be permanently retained in the City Secretary' sOffice.

MINUTES APPROVED ON THIS, THE 3RD DAY OF AUGUST 20 1.

Joh HuffmaH LAKF Maya(

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