City of Manistee

An Asset Management Journey

Manistee Factoids

Incorporated in 1869

Population 6,586

$5,000,000 General Fund Budget

4.3 Sq. Miles – 3.2 land, 1.1 water

Located at mouth of Manistee River on Lake MI

Victorian Port City

Scenes of Manistee

Manistee Streets Overview

18.2 miles of Major Streets

29.4 miles Local Streets

2.2 miles State Trunkline

1 Bascule bridge over Manistee River

$358,000 Act 51 - Major

$129,000 Act 51 – Local

The Manistee Story

Poster child for worst first program

Pave it and forget it

Crack seal: what’s that?

Maintenance: Plow, sweep, and………..fill potholes

How come our roads are so bad?

There has to be a better way

Drivers for Asset Management

City Strategic Plan

Destination of choice

Infrastructure a priority

Maintain what we have

Impacts budget

Drivers for Asset Management

Sewer Separation Projects

State (MDEQ) mandated 1997-1999

$14 M in work – many streets rebuilt

Led to false sense of security

Streets starting to age & deteriorate

Drivers for Asset Management

Insufficient financial resources

Stretch the $$$

More flexibility needed

What did Manistee Do to Implement the Asset Management Process?

Raise Awareness

Provide Education

Acquire Tools & Training

Incorporate & Communicate

Create Plan

Implement Plan

Report Results

Starting the (Asset Mgt.) Journey

Raise Awareness

Introductory meeting– MDOT & NWMCOG

Internet research

Summer 2007 – Asset Mgt Conference – Introduction to Asset Mangement

• Finance Director & DPW Director

Provide Education

Fall 2007– Introduction To Asset Management– City Manager & Engineer

Sent Staff to PASER Training Sessions

January 2008 Kickoff– Hosted Introduction to Asset Mgt seminar at City Hall

2008 Asset Mgt. Conference

2008 Asphalt Maint. Seminar

Presented at May Regional MML Meeting

Acquire Tools & Training

Acquired Roadsoft GIS– Attended Beginning & Advanced Roadsoft

Available from Michigan Tech Local Technical Assistance Program (LTAP)– www.roadsoft.org– www.michiganltap.org

Critical to success

Incorporate & Communicate

Weave asset management into the City’s “Culture of Doing Business”

Front & Center during decision making

Discussed at Staff meetings

Keep Council informed & connected– Updates on process– Budgetary impacts & limitations

Create Plan

Establish Project Team

Cross-Functional

Finance Engineering DPW

Some Assembly Required…

Create Plan

1. Assess Current Condition (PASER)2. Select Appropriate Treatments3. Estimate Costs & Budget Constraints4. Predict Future Condition of Network & Develop

Network Goals5. Evaluate Treatments (Optimize Strategy)6. Identify Candidate Projects7. Report Results

Assess Street Conditions (Data)

Acquire Street PASER Data– Received data from NWMCOG– Rated all streets in April 2008

• Professionally by City Engineer• City Staff assisted

Annually rate streets in fall

Roadsoft laptop data collector and GPS

Select Appropriate Treatments

The mix of treatments

appropriate to your community

Capitalizes on “windows of

opportunity”

The right fix at the right time in

the right place

Many new techniques

– Hot-In-Place

Estimate Costs………

PASER TREATMENT COSTADDITIONALSERVICE LIFE

COST PER YEAROF SERVICE LIFE

         

7-8 Crack Sealing $1,600 LM 1 yr $1,600

6 Slurry Sealing $1,900 LM 5-7 yr $3,200

6 Micro Surfacing $13,000 LM 5-7 yr $2,200

6 Ultra Thin Overlay $17,000 LM 7-10 yr $2,000

4-5 Mill & Fill $90,000 LM 8-12 yr $9,000

1-3 Reconstruction $200,000 LM 12-14 yr $15,000

Asset Management Plan Implementation $150,000 $150,000 $150,000

……..and Budget Constraints

Work with LTAP to analyze PASER data

Tim Colling

Create scenarios:– Different fixes– Budget constraints

Optimize deterioration curves

Review for reasonableness

Understand software & limitations

Predict Future Condition of Roads

Keep it simple

Maximize Remaining Service Life (RSL)– For Manistee, this doesn’t mean things are getting

better, simply not declining as fast

Refine goals as we gain experience

Develop Network Goals

Identify Candidate Projects

Cross-Departmental Staff TeamFactors:– Cost & budget– Future sewer work– Traffic Flow– Need– Grants (Leverage)– Condition of Base (Core)– Strategic Plan

2009 Projects

Approximately 3.25 miles of work– Hot-In Place– Ultra Thin Overlay 3/4”

$475,000

Before Treatment

Before Treatment

Hot - In - Place

Hot - In - Place

Ultra Thin Overlay

Report Results

Keep Council fully informed:– Progress– Successes– Failures

Evaluate plan, techniques and outcomes– Adjust if necessary– Not static

Continue annual PASER rating

Doing Business Smarter……..

Asset Management has irreversibly changed the way the City looks at street projects

Energized the project team

Unleashed creativity– HIP, Fiber Mesh

More thorough evaluation of potential projects

Objective, best practice decision-making

Measurable objectives and outcomes

……..and More Economically

Major & Local Street Budgets – constrained

Stretch Available Dollars– 3x as much with recent project

Stop wasting money on ineffective or inappropriate treatments

Leverage money thru grants

Lessons Learned

Effort Needs a Champion

Education, Education, Education

Communication with Staff & Council

Stakeholder Buy In

Don’t re-create the wheel - many resources

Technology tools critical

New maintenance techniques available

QUESTIONS?