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CITY OF ROANOKE Department of Neighborhood Services

FY 2008 – 2009

COMMUNITY DEVELOPMENT

BLOCK GRANT (CDBG)

and

HOME INVESTMENT PARTNERSHIPS

PROGRAM (HOME)

APPLICATION PACKAGE

for

HOUSING, NEIGHBORHOOD or ECONOMIC

DEVELOPMENT FUNDING

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This application contains the following attachments:

(1) Articles of Incorporation

(2) State Corporation Commission Certificate and Evidence of Current Renewal

(3) Current Bylaws of the Organization

(4) IRS 501(C) Tax Exemption Determination Letter

(5) Current List of the Organization’s Board of Directors (Indicate their address,

telephone number and term of appointment.)

(6) Organization’s Most Recent Audit/Financial Statement

(7) Evidence of Insurance (Listing of policies by type and coverage amount, indicating

policy end dates, or copies of certificates of insurance. Note: If selected to receive

funding from the City, updated insurance certificates will need to be submitted, naming

the City and its officers, agents, employees and volunteers as additional insureds. See

General Application Information section 10.d.)

(8) 504/ADA Self-Evaluation and Assurances of Compliance

(9) Organization Business Plan

(10) Board Attendance Certification

(11) Board Financial Commitment Certification

(12) Current Budget of the Organization (if required; see Attachment C)

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City of Roanoke

HUD Activity Application Cover Form

For Fiscal Year July 2008-June 2009

Name of Project: Old Southwest, Inc. Spruce Up Your Historic Home Project

New Program?: Yes X

If “No,” most recent year funded:

___________________________ Applicant Organization/Department: Old, Southwest, Inc

Faith-Based?

No X

Applicant Project Manager: Jan Keister, Grants Chair

Mailing Address: 817 Marshall Ave SW, Roanoke, VA 24016

Phone and Fax Numbers: 774-5653 (day) 520-5020 (cell, lv Message) 774-2012 (fax)

E-mail Address: jan_k@cox.net Activity Cost: HOME Funds Requested: __________________________

CDBG Funds Requested: $100,000

Total HUD Funds Requested: $100,000

Total Matching Funds: $0

Total Activity Cost: $100,000

Old Southwest, Inc. is seeking funds to offer as grants of up to $4,000.00 each to owners of historic homes in the Old Southwest Neighborhood of Roanoke, Virginia, USA. Old Southwest in Roanoke, Virginia is a historic neighborhood listed on the Virginia Landmarks Register and the National Register of Historic Places. This neighborhood is inhabited by an extremely diverse group of neighbors; a mixed population of age, race, religion, sexual orientation and income levels. Sadly, many low to middle income level home owners are unable to afford repairs and renovations to their historic homes. Old Southwest, Inc. has created programs to assist with repair and renovation expenses. Although many types of assistance are needed, Old Southwest, Inc. has chosen to fund only exterior repairs as having the most impact on the overall appearance of the neighborhood. Old Southwest is funding owner occupied dwelling projects only; Rental properties are considered businesses and, as such, are expected to maintain properties. These grants must be used for exterior restoration of owner-occupied dwellings based on the impact these improvements will make to the overall appearance to the neighborhood. All properties must adhere to HUD Lead Based Paint handling regulations. Applicants must meet federal guidelines for low to middle income levels. A Selection Committee will be formed and directed to give preference to restorations that will have the most impact on improving the neighborhood. This program is modeled on a similar program in Phoenix, Arizona but is unique in that qualified homeowners will not have to provide any matching funds and the program is designed for administration entirely by volunteers, which makes the program extremely cost effective. Funds are being sought from several sources.

_____________________________________________ _________________________

Signature: Applicant Project Manager Date

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Old Southwest, Inc. Spruce Up Your Historic Home Program

APPLICATION NARRATIVE

General Instructions: Respond to each item in the order below. Number and title your responses to

correspond with the guidelines, but do not waste space by repeating the guidelines themselves.

I. Application Eligibility and Funding Category: To be considered, your application must address

at least one of the City’s Consolidated Plan priorities and objectives (see Attachment B). You

must also identify the funding category described in Section 6 you are applying under. Each

application you submit may apply under only one category.

A. Identify the Consolidated Plan priorities and objectives your application addresses.

3. HOUSING DEVELOPMENT

Priority Statement: Promote the creation of new homeownership opportunities, the maintenance and

improvement of existing housing, and the removal of structures that are

unsuitable for rehabilitation, including activities addressing fair housing and the

needs of special populations.

Objectives:

3.a. Provide financial incentives to 60 middle-income homebuyers to acquire and/or rehabilitate

substandard housing that is contributing to neighborhood blight.

3.b. Construct or rehabilitate and sell 95 single-family homes to low- or moderate-income

homebuyers.

B. Identify the funding category in which your application is competing for funds. (See

Section 6 for descriptions of each funding category.)

(3) Other Targeted Housing Activities

(Tentative Funding: $100,000 CDBG)

This application category is for activities that will improve or expand the City’s

housing stock in areas other than Hurt Park, but that are specific to a single

neighborhood or a portion of a neighborhood or other applicant-defined City area

of a similar scale. Eligible activities may include, but are not necessarily limited

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to, programs or projects that involve:

Rehabilitation or repair of owner- or tenant-occupied housing

C. Indicate whether this application is linked to any others that you have submitted.

Not linked

II. Problem Statement or Assessment of Need: Your application needs to convince reviewers that it

addresses a valid need within our community and that financial assistance from the City is

necessary to address this need.

A. Describe the overall problem your application proposes to address. Document the

existence and extent of the problem through statistical evidence, information from

studies, statements by experts or other data. Indicate the sources for your data.

Old Southwest, Inc. Grant Information Spruce Up Your Historic Home Program

Organization: Old Southwest, Inc.

Alexander/Gish House

641 Walnut Avenue, SW Roanoke, Virginia

24016

(540) 343-8794

Contact: Jan Keister

817 Marshall Ave SW

Roanoke, VA 24016

Email jan_k@cox.net 540-774-5653, Fax 540-774-2012, Cell 540-

520-5020

Federal Tax ID # 54-1171833

Project Description: This project is meant to assist low to mid income level homeowners make exterior repairs that they

otherwise can’t afford, due to the high cost of making historically appropriate repairs and renovations to

the historic properties in the Old Southwest Historic Neighborhood. This will reduce blight, lower the

crime rate and increase the quality of life to residents. Exterior renovations serve the general public as

well as individuals by preserving our heritage and allowing the general public to enjoy viewing the

renovated properties. This will increase visitors and their revenue to the area.

Budget & Timeline: Two proposed programs were approved in March 2007. The Spruce Up Your

Historic Home Program addresses smaller projects, a similar project has been envisioned for larger

projects, and will eventually build on the success of the Spruce Up Program. A total of $1,001,000.00 is

being sought from foundations, federal, state and city funds and donations from individuals for both

programs. All but .1% ($1,000.00) in administration expenses and up to 4% ($40,000.00) as a

contingency fund to cover possible legal expenses and building expense overages is planned as grants to

qualified homeowners.

The two home renovation programs are identical except for the expense of the home renovations

OLD SOUTHWEST, INC. MISSION

To make Old Southwest a better place to

live, work, and visit promoting a healthy and

safe environment, embracing the diversity

among our population, recognizing the

historical significance of individual properties

and the neighborhood as a whole, promoting

the urban lifestyle that our neighbors

appreciate, contributing to the friendly village

setting that is hospitable and inclusive,

supporting the commerce of our neighborhood

and the city, recognizing that the 32 acre

Highland Park is a treasure that our homes

surround, and ensuring our real estate

investments are secure.

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Old Southwest, Inc. Board of Directors 2007

Kara Smith, President

Jeff Campbell, Vice President

Dorothy Shaver, Secretary

Joey Klein, Treasurer

Lori Rosen, At Large Director

Bob Powell, At Large Director

Bob Richert, At Large Director

Evan Smith, At Large Director

Wendy Nave, At Large Director

Marla Roberts, At Large Director

Josh Shields, At Large Director

covered and the allotment of funding received by Old Southwest, Inc. Funds received of up to

$50,000.00 are slated for the Old Southwest, Inc. Spruce Up Your Historic Home Program. Larger

grants will be slated for the Old Southwest, Inc. Historic Preservation And Exterior Rehabilitation

Program for larger renovations and repairs. We are actively seeking funds for both programs. The

programs will begin as soon as funds are received and continue for two years or until funds are

exhausted and the projects are completed. There are no staff costs.

Service Area: Nestled at he base of the beautiful Blue Ridge Mountains is Roanoke, the Star City of

Virginia, a desirable travel destination with many attractions such as museums, shopping, historical sites

and cultural events. Just a few minutes walk from Downtown Roanoke is Historic Old Southwest, a

living celebration of history, architecture, and the new “urban pioneer” spirit. In addition to a residential

population, businesses, churches, a café, a Bed and Breakfast and the Highland Park Higher Learning

Center share historic Old Southwest, representing the very best of neighborhood life in America. Old

Southwest is a historic neighborhood listed on the Virginia Landmarks Register and the National

Register of Historic Places. This neighborhood has a wealth of architectural styles ranging from

Vernacular and Neoclassical to Tudor Revival.

Many of these historic properties have been beautifully restored and are a destination for pedestrians and

history buffs. Each year several homes are opened to the public for the annual Parlor Tour, a major

fundraiser for Old Southwest, Inc. The neighborhood is proud of its diversity, with a variety of races,

ages, and income levels living side by side. Sadly, many of the less affluent home owners have been

unable to keep up with the expenses of historic home maintenance and renovation, and many once fine

homes have fallen into disrepair, which has encouraged street crimes such as illegal drug sales and

prostitution in parts of the area. Old Southwest, Inc. seeks to assist these homeowners with repair

expenses and make this neighborhood a primary destination to area visitors. Old Southwest, Inc. also has

an active Public Safety Committee, which has frequent neighborhood walks and works with city police

and legislature. This partnership has reduced neighborhood crime by 40%.

Population Served: According to the Old Southwest Neighborhood Plan of 2003, in 1990, the total

population of Old Southwest was 3,771 (of Census Tract 12, which covers an area approximate, but not

precisely, to the boundaries of Old Southwest). The population decreased by four percent (3,628)

between 1990 and 2000, resembling the City's gradual decline over the same period. An additional

factor in the reduced population of Old Southwest has been the re-conversion of homes from multi-

family structures back to their original single-family use.

Nationwide, the 2000 Census also reports a decrease in household

size. These factors - more single-family units and households with

fewer residents – have contributed to a slight population decline in

Old Southwest, yet during the last decade the neighborhood has

attracted a more stable population base. As shown in the table below,

racial diversity in the neighborhood has increased over the last

decade, with a six percent increase in the number of African

Americans and a five percent increase in the population of other non-

white ethnic and racial groups. Of the 6% of “Other Races” in 2000,

the Hispanic population is estimated at approximately 5%, and

approximately ½% Asian Americans. There are no discernable

Native American residents.

The neighborhood has experienced a decline in all age groups since

1990 with the exception of people aged 35-64, which increased by

eight percent. Despite decreases in all the other age groups, the percentage of young adults (20-34 years

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old) living in Old Southwest (33%) is significantly higher than that for the City as a whole (21.3%). Old

Southwest may continue to experience an increase in young adults due to its proximity to the Riverside

Center for Research and Technology (RCRT), located immediately south of the neighborhood in the

South Jefferson Redevelopment Area. It is estimated that the RCRT will create positions for over 2,000

prospective employees.

Organization Description: Old Southwest, Inc. a 501 (3)(c) organization is a neighborhood association.

Made up entirely of volunteers and open to any resident or business owner in the area, Old Southwest,

Inc. holds numerous annual events, owns property and oversees the use of grant funds. The organization

was founded in 1974 to save the historic homes in the neighborhood. Old Southwest, Inc. is operated by

a volunteer Board of Directors overseeing several committees. Several fundraising, safety, community

and social events are held each month. Current projects include restoring an area fountain, placing trash

receptacles and Victorian Streetlights, a Neighborhood Watch, and promoting safety Legislation. Old

Southwest, Inc maintains a website at www.oldsouthwestinc.com and has a comprehensive

neighborhood plan, available at www.oldsouthwestinc.com/files/Old_Southwest_Plan.pdf

Evaluation: Success will be measured by Old Southwest, Inc.’s ability to raise and distribute all funds

to qualified applicants, by an increase in average selling price of homes in Old Southwest compared to

the average percent of selling price in the city of Roanoke as a whole and by the number of homeowners

successfully completing funded projects.

Staff: Old Southwest, Inc. does not have paid staff. This program is designed to be administered entirely

by a volunteer committee selected by the Board of Directors. Inspections and Certification of properties

by city agencies are required for applicants to receive funds.

Old Southwest Population Trends, 1990-2000

Source: U.S. Census Bureau (Tract 12) * Refers to ages 0-19

** Refers to the 20-34 age group

SSppeecciiffiiccss ffrroomm tthhee OOlldd SSWW PPllaann aarree qquuootteedd bbeellooww wwiitthh rreessppoonnsseess::

“PUBLIC SAFETY Make a documented improvement in the Old Southwest neighborhood both in perception and in fact. Encourage coordinated crime watches throughout the

1990 2000 Difference

Population 3,771 3,628 - 4%

Households 2,061 1,918 - 7%

White 90% 79% - 11%

African

Americans

9% 15% + 6%

Other races 1% 6% +5%

0 - 17 years

old

19% 17%* - 2%

18 - 34

years old

35% 33%** - 2%

35 - 64

years old

31% 39% + 8%

65 years

and over

15% 11% - 4%

City of

Roanoke

Old

Southwest

(Census

Tract 12)

Percent with Less than

a 9th grade education

7.3 10.7

Percent high school

graduate or higher

76. 71.6

Percent with bachelor's

degree or higher

18.7 21

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MILLER'S HILL DAY AVENUE PROJECT The Miller's Hill project is collaboration between the Roanoke Redevelopment and Housing Authority, Breakell Inc. and Hill Studios to revitalize homes in the 400 block of Day Avenue in Old Southwest.

Originally 17 houses comprising 70 Apartments were purchased by Roanoke City for $344,400.00, an average purchase price of $20,258.00 each. After renovation to single-family homes the houses are being sold. The demonstrated sales price for the restored homes sold thus far has averaged $ 314,000.00.

neighborhood in problem areas.” By renovating homes the area will appear neater and more cared for, which will discourage crime.

“HOUSING CONDITIONS A study sponsored by the Roanoke Regional Housing Network surveyed the exterior conditions of housing units in inner city neighborhoods, including Old Southwest. The survey confirmed anecdotal evidence that there is a concentration of fair to poor housing conditions in the northern section of Old Southwest. In addition, City records show a concentration of property maintenance violations in the same area.” Spruce Up Your Historic Home and other OSW, Inc. projects and activities (such as new trash receptacles, Victorian streetlights and regular neighborhood walks picking up trash and reporting weed and trash violations) will encourage homeowners to keep property properly maintained, which will encourage additional responsible property owners to move to Old Southwest , thus raising property values and discouraging crime and blight. “PUBLIC SERVICE POLICIES Public Safety: Potential homebuyers should be confident that Old Southwest is a safe place to reside. Residents and non-residents alike should perceive of Old Southwest as a safe, pleasant neighborhood in which to visit, work, shop and play.”

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ddeemmoonnssttrraattee tthhaatt tthhee aarreeaa hhaass ccaarriinngg rreessiiddeennttss,, tthhuuss eennccoouurraaggiinngg ppootteennttiiaall hhoommeeoowwnneerrss aanndd wwiillll

ddiissccoouurraaggee ccrriimmiinnaall aaccttiivviittyy..

Old Southwest, Inc., a 30-year-old volunteer run neighborhood organization open to any resident or business owner, has initiated several safety and historical improvement projects. These actions have been effective in reducing crime by 40% in the past year, have improved the appearance of the neighborhood and doubled average property sale prices. This is encouraging renovation and increasing involvement of members of Old Southwest, Inc. Working with Roanoke City department personnel the organization continues to make Old Southwest a safer and more attractive place to live. Old Southwest, Inc. plans to request matching grant funds for this project from other sources.. Related projects include fountain repairs, placement of Victorian trash receptacles and seeking funds for Victorian Streetlights. Ongoing projects of the Public Safety Committee include an active Neighborhood Watch which co-ordinates regular meetings and events with Roanoke City Police. The main fundraiser for Old Southwest, Inc. is the annual Parlor Tour of historic neighborhood homes. Social events are held every month. Old Southwest, Inc. has a website at www.oldsouthwestinc.com and a comprehensive neighborhood plan, available at www.oldsouthwestinc.com/files/Old_Southwest_Plan.pdf

B. Explain why financial assistance from the City is necessary to address this problem, including other

funding sources which have been sought prior to or concurrently with this request for City funding.

Old Southwest, Inc. does not have the funds to complete this project without outside funding sources

C. Explain the effect upon this project if the City does not select your application to receive funding or if

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funding awarded is substantially less than requested.

The project will be cut back in scope and OSW, Inc will continue to search for funding.

III. Current Status of Project: If this project is already underway, describe what has been done so far,

including the sources and amounts of financial assistance already received. If you are requesting additional

funds for a project currently receiving funding from the City, indicate the anticipated date of project completion

and estimate any additional financial assistance that must still be secured, including the amount requested by

this application, to complete the project. (Information provided here must be consistent with other application

sections.)

This is a new project.

IV. Project Objectives & Action Plan: Based on the problem you identified in II.A. above, list the

objectives you intend to achieve within the program year for which you are requesting funds. Part of the

evaluation of your application depends on your objectives being specific, measurable, attainable, realistic and

time-referenced. (For example: "By June 30, twelve substandard owner-occupied homes of eligible families

will be rehabilitated to comply with code requirements.") The objectives listed here must be the same as those

given in your AAction Plan," which indicates Ahow much@ of each objective will be accomplished each quarter.

If this is a new project that will take more than one year to complete, please indicate the total estimated time

from beginning to completion.

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iimmpprroovviinngg pprrooppeerrttyy.. AAss tthhiiss aaccttiivviittyy ccoonnttiinnuueess pprrooppeerrttyy vvaalluueess wwiillll iinnccrreeaassee aanndd ccrriimmee wwiillll bbee rreedduucceedd..

MMaannyy aaccttiioonnss ooff OOlldd SSWW,, IInncc iinncclluuddiinngg ootthheerr ggrraannttss ffuunnddeedd pprrooggrraammss,, aarree bbeenneeffiittiinngg tthhee

nneeiigghhbboorrhhoooodd.. SSiinnccee tthhiiss pprroojjeecctt iiss ttiieedd ttoo ootthheerr nneeiigghhbboorrhhoooodd ggooaallss iitt wwiillll bbee ddiiffffiiccuulltt ttoo mmeeaassuurree

wwhhaatt pprrooppoorrttiioonn ooff iinnccrreeaasseedd pprrooppeerrttyy vvaalluueess aanndd ddeeccrreeaasseedd ccrriimmee aarree aa ddiirreecctt rreessuulltt ooff tthhee SSpprruuccee

UUpp YYoouurr HHiissttoorriicc HHoommee pprroojjeecctt.. However, having a more attractive neighborhood will encourage caring residents, investors and homeowners to locate in Old Southwest, which will raise property values. The average selling price of property in Old Southwest has doubled in the past 5 years and crime has been reduced significantly in the past year; we expect a measurable continuation of these trends. This program will be considered successful if all funds are used for qualified renovations. An increase in attendance to the parlor tour of 25% is expected, as well as a 25% average reduction in crime, which is already down 20 to 40% over the past 12 months, depending on activity type. Average home selling prices in Old Southwest have doubled over the past five years as the neighborhood has reduced blighted properties and increased historical renovations. A continuation of this trend is expected.

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wwiitthh ootthheerr pprroojjeeccttss iinniittiiaatteedd oorriiggiinnaatteedd bbyy OOlldd SSoouutthhwweesstt,, IInncc..

V. Project Design: Describe how you will go about achieving the objectives listed in the previous item.

A. Explain the activities that will take place during the 2008-2009 period as part of your project and the

methods you will use. Describe any special materials, curricula or processes involved, and when and where the

activities will be conducted.

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OLD SOUTHWEST, INC. SPRUCE UP YOUR HISTORIC HOME PROGRAM GUIDE

TABLE OF CONTENTS Summary Program Goals and Description Eligibility for Participation Eligible Improvements Project Selection Criteria Funding Project Sign. Application Approval Process Project Budget Commencement and Deadlines for Exterior Rehabilitation Work Contractual Requirements Disbursement of Funds

Written By Grants Chairperson Jan Keister 817 Marshall Ave SW Roanoke, VA 24016 540-774-5653 Fax 540-774-2012 Cell 540-520-5020 Email jan_k@cox.net

Old Southwest, Inc. Alexander/Gish House 641 Walnut Avenue, SW Roanoke, Virginia 24016 (540) 343-8794 Kara Smith, President info@oldsouthwestinc.com

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THE OLD SOUTHWEST, INC. SPRUCE UP YOUR HISTORIC HOME PROGRAM GOALS AND DESCRIPTION:

SUMMARY The Old Southwest, Inc. Spruce Up Your Historic Home Program provides exterior rehabilitation assistance to encourage residents to sensitively rehabilitate historic homes while promoting reinvestment in Roanoke’s historic Old Southwest neighborhood. The program makes monies available to homeowners to complete exterior rehabilitation, repair or restoration work on historic homes continuing to serve a residential purpose. Owners of historic homes that they have resided in for at least one year and that are in the Old Southwest Neighborhood are eligible to apply. The program reimburses owners for pre-approved work costing less then $4,000.00. A similar program is seeking funds for projects over $4,000.00. The decision to fund work is based upon a competitive application process as described in this Program Guide. PROGRAM GOALS AND PRINCIPLES An ongoing partnership between Old Southwest, Inc. and the Roanoke City Architectural Review Board following the mission of Old Southwest, Inc. and aimed at removing blight from the Old Southwest neighborhood by providing grant funds for renovations to qualified homeowners who reside in historic properties in the Old Southwest Neighborhood. The goal of the Spruce Up Your Historic Home Program is to promote the preservation of historic buildings through proper rehabilitation. A successful rehabilitation is one that retains, preserves and protects as much of the original historic fabric as possible. It also preserves the original character-defining architectural elements of a particular building. To retain such fabric, it is preferable to repair rather than replace significant architectural elements and historic materials. Repair of such elements and materials begins with the least degree of intervention possible, such as splicing or patching. Piecing-in or upgrading also can be undertaken if done according to recognized preservation techniques. For instance, window replacement is frequently considered by historic homeowners. Replacing windows is not recommended when the only problem is peeling paint or loose joinery, or if the windows can be repaired. Only when the level of deterioration or damage of materials precludes repair is in-kind replacement acceptable. Similarly, it is preferable to use wood shingles instead of laminated dimensional asphalt shingles when wood shingles were the original roofing material and are currently on the roof. When an exterior architectural feature is missing, its reconstruction is recommended as the preferred course of action. The feature may be accurately reproduced if adequate historic pictorial documentation and/or physical evidence exists.

For further guidance in the long-term preservation of your historic property, see the Old Southwest, Inc. Information at: http://www.oldsouthwestinc.com/arb.htm or contact the Architectural Review Board of the City of Roanoke. ELIGIBILITY FOR PARTICIPATION

Persons, corporations or associations holding fee simple title of any historic (contributing or potentially contributing) which at least one owner has resided in for one year or more and which is located in the Old Southwest Neighborhood (which is bound on the north by Marshall Avenue, by the Roanoke River to the south and west, and Jefferson Street to the east.) are eligible to apply. To be considered for funding, applicants must own the property to be rehabilitated. Directors of Old Southwest, Inc. and The Old Southwest, Inc. Spruce Up Your Historic Home Program Committee members are not eligible to apply for this program. ELIGIBLE IMPROVEMENTS All work performed must be exterior work that results in the preservation of building exteriors on the subject property. This includes: - Exterior building walls - Exterior woodwork - Roofs - Cornices - Windows - Masonry repointing - Doors - Porches and steps - Carports - Historic outbuildings/garages

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- Foundation repair - Reversal of inappropriate alterations - Reconstruction of original architectural elements based on historic documentation -Repair of existing fences and walls -Testing for lead on exteriors -Painting of exterior surfaces -Exterior changes to improve disabled person accessibility -Lead paint testing, removal and containment Please note that additions to buildings or new construction are not eligible except in cases where necessary to improve disabled person accessibility. Additionally, landscaping and other similar types of site improvements will not be considered for funding. The Old Southwest, Inc selection Committee has the responsibility for determining the eligibility of all items included in the proposed Scope of Work. All projects must be approved by the Roanoke Architectural Review Board, and must be tested for lead paint. Please see the attached Lead Paint Abatement requirements. Program participants are encouraged, but not required, to apply for the Roanoke Tax Abatement Program. Some projects will require building permits. Homeowners must supply proof of insurance with their application.

PROJECT SELECTION CRITERIA The board of Directors of Old Southwest, Inc. will appoint a committee of 3 to 6 Virginia State Residents to oversee the Old Southwest, Inc. Spruce Up Your Historic Home Program. This committee’s decision to approve an application will be based firstly on the applicant’s ability to meet income requirements, merits of the proposed project, secondly, and also on the quality of the application and the support the project provides to the advancement of the city's Historic Preservation goals. Priority will be given to applications which: • Demonstrate proper rehabilitation techniques based on historic preservation principles. • Substantially improve the visual appearance of a historic neighborhood, district streetscape or an individually significant property. • Undertake critically needed improvements, reconstruction, and maintenance of historic properties. • Leverage the maximum investment of private funds to rehabilitate, maintain, preserve and protect historic properties. FUNDING LIMITS The Spruce Up Your Historic Home Program will provide project costs up to $4,000.00 per property. The minimum project Old Southwest will consider is $50.00. The property owner must agree to utilize the grant funds for performing exterior rehabilitation of the structure in accordance with the Roanoke City Architectural review Board design standards and the HUD Lead Paint Handling standards. PROJECT SIGN AND PROMOTION Upon commencement of a project, the Old Southwest Inc. Selection Committee optionally may provide owners with a sign to post acknowledging Spruce Up Your Historic Home Program assistance and naming granters of the fund. This sign must remain prominently located on the property until the project is completed. Program participants are asked to notify the Old Southwest, Inc. Selection committee if signs are damaged or lost. Homeowners participating in the program agree to allow themselves and/or their property to be used in promotional materials for the Old Southwest, Inc. Spruce Up Your Historic Home Program and it’s sponsors. APPLICATION APPROVAL PROCESS Funds for the Spruce Up Your Historic Home Program are awarded through a competitive application process. Given the limits of available funds, not all applications submitted will be funded. Consequently, it is important to carefully plan proposed exterior rehabilitation projects and to prepare applications in accordance with the instructions in this Program Guide. Further information can be obtained by contacting the Old Southwest Selection Committee. Before completing an application, please read the Program Guide thoroughly. Questions

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concerning the Program, including the appropriateness of a project or the eligibility of proposed work, should be directed to Old Southwest Selection Committee before completing an application. Old Southwest, Inc will accept applications until funds are exhausted. Once applications are received, the following process applies: • First, the Old Southwest Selection Committee reviews applications to ensure that all necessary information and attachments are included. During this review, the Selection Committee identifies any omissions or discrepancies in the applications and communicates this information to the applicant as soon as possible. Please note that the Old Southwest Selection Committee will not accept incomplete applications. • Second, the Old Southwest Selection Committee reviews and ranks applications in accordance with the project selection criteria. Then, the Old Southwest Selection Committee reviews it and approves as many applications as possible based on those recommendations. • Third, Notification will be given by mail as soon as the final approval is granted. Finally, those applications not selected are notified in writing. If you decide to resubmit an application, you may want to communicate with the Old Southwest Selection Committee to receive advice for improving the application. PROJECT BUDGET Applicants may hire professionals to do work or do the work themselves if they are qualified. All properties must be tested for lead paint by HUD qualified technicians, and work must be done by HUD qualified workers (see below). Applicants need to establish project budgets from estimates provided by licensed contractors, or qualified subcontractors, craftsmen, vendors and/or material suppliers. Two (2) sets of independent cost estimates are required for each proposed item. The estimates must be for the same work or material, i.e. both bids are for a wood shingle roof or both bids are for window repair. The submission can include itemized estimates from general contractors or a series of estimates from specific contractors, subcontractors or material providers such as painters, masons, carpenters, roofers, hardware stores or a combination thereof. Old Southwest, Inc uses these estimates to determine the dollar value of the project. The property owner is encouraged to select the contractor, tradesperson and materials that are best qualified to perform the Scope of Work. All cost estimates shall be listed on letterhead from the contractor/tradespersons/material provider, which provides contact information for the contractor/tradesperson/material provider. The choice of the contractors/ tradespersons/ materials is at the sole discretion of the property owner. Selection of the lowest price is not required. It is the responsibility of the property owner to ensure that the selected contractor has the necessary licenses to perform the requested work. Please include all soft costs (i.e. overhead, profit, taxes and fees) in the total estimate; however, the main objective of the Exterior Rehabilitation Program is to complete the “hard costs” (i.e. materials and labor). Building permit fees and lead testing fees, if applicable, can be included in the project cost.

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LEAD PAINT REQUIREMENTS

1) Notification: a) Grantees will be supplied with the lead information pamphlet (Protect Your Family From Lead In Your Home, http://www.epa.gov/lead/pubs/leadpdfe.pdf ) and document its delivery. See Exhibit 2-X, CDBG

Manual. b) Grantees must notify grantors of defective paint surfaces. c) Owners must disclose the presence of LBP to current and prospective homebuyers/occupants. See Exhibit 2-Y.3, CDBG Manual.

2) Paint Testing: An EPA-certified LBP Inspector or Assessor must inspect the unit(s).

Grantees may presume the presence of lead-based paint in lieu of conducting an inspection. i (See Notes, page I-4 below.)

3) Lead Hazard Reduction/Control:

a) HUD-qualified workers must perform the stabilization work (implementation of interim controls). These persons do not need to be EPA-certified LBP supervisors or workers. ii

(See Notes, page I-4 below.) b) Use safe work practices during rehabilitation.

4) Clearance: (Necessary only for the LBP hazard reduction work area.) An EPA-certified LBP Risk

Assessor or Clearance Technician must certify the unit as safe for occupancy. i

5) Notification: Owners, occupants, and prospective occupants or purchasers must be notified of the results of any lead hazard reduction work. See Exhibit 2-Y.4, CDBG Manual.

COMMENCEMENT AND DEADLINES FOR EXTERIOR REHABILITATION WORK Any construction or rehabilitation that is included in the project Scope of Work, whether funded by old Southwest, Inc. or the property owner, must not commence prior to the date Old Southwest, Inc. informs the applicant that all agreements are signed and finalized (see contractual requirements below). All exterior work also will require a Certificate of Appropriateness from the Roanoke Architectural Review Board and must arrange for lead paint testing in advance of commencing work. After the Exterior Rehabilitation Program Agreement is signed, projects must be underway within 90 days. Applicants must complete the project within one year from the date the Exterior Rehabilitation Program Agreement is signed, unless they are approved for an extension, which must be made in writing to the Old Southwest Selection Committee and must explain why the work has not been completed and when completion in expected. CONTRACTUAL REQUIREMENTS Once an application under the Exterior Rehabilitation Program is approved, the property owner is required to execute the following documents with Old Southwest, Inc: A. Spruce Up Your Historic Home Program Agreement: This agreement sets forth the terms and conditions for participation in the program. Some of the key terms include project initiation and completion requirements, city approvals and disbursement of funds. B. Business, Organization or Association Information: Applications from organizations, businesses and partnerships must include one or both of the following additional materials: • Articles of incorporation demonstrating that at least one resident is also a listed owner or partner, if the organization is incorporated. • A certificate of partnership and complete partnership agreement, if the applicant is a partnership. At least one partner must be a resident of the property.

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DISBURSEMENT OF FUNDS An applicant may request reimbursement of funds once the project is completed or an agreed upon component of the project is completed, or, in the case of Do-It-Yourself projects, when the materials are obtained. Disbursement will be made directly to the licensed contractors, or qualified subcontractors, craftsmen, vendors and/or material suppliers. Applicants must submit bills totaling work completed or materials requested to the Old Southwest, Inc selection Committee to receive payment. The Old Southwest, Inc selection Committee will inspect and approve all completed rehabilitation work prior to reimbursement. Any work requiring a building permit must also be inspected and approved by the City. The Old Southwest, Inc Selection Committee determines whether a project is complete and meets the city Historic Preservation Design Guidelines. Old Southwest, Inc. is not obligated to pay for the project if it determines that the project has not been completed in accordance with program guidelines and Historic Preservation Design Guidelines. For more information, or a copy of this publication in an alternate format, contact OSW at:

info@oldsouthwestinc.com

All grant proposal writing, copying and processing was done by a volunteer with donated materials. If

you need further materials or information please contact the Old Southwest, Inc. Grant Writer:

Jan Keister

817 Marshall Ave SW Roanoke, VA 24016

540-774-5653 Fax 540-774-2012

Cell 540-520-5020

Email jan_k@cox.net

B. Identify the staff, by name and title, and any consultants who will participate in

conducting the project; what percentage of each staff's time will be devoted to the project;

salary plus benefits to be charged to the CDBG/HOME funds; and which parts of the

project each person will be responsible for. This information may be provided or

attached in table form.

Jan Keister

Old Southwest, Inc. Grants Chair

Volunteer

C. Describe any special targeting of assistance to particular groups, neighborhoods or

defined areas of the City (such as Enterprise Zones, Rehabilitation Districts,

Conservation Areas or other special areas).

This program is only for Low to Middle income homeowners in Old Southwest, a historic neighborhood which is listed on the Virginia Landmarks Register and the National Register of Historic Places.

D. If this project involves revitalization activities in the Hurt Park neighborhood, please

describe how you would follow-up on your 2008-2009 efforts during the subsequent

fiscal year (i.e., 2009-2010). Please discuss how these follow-up activities relate to any

overall, multi-year project budget that you have submitted in response to item IX.B.

below.

N/A E. For "development projects" which consist of acquisition, construction, rehabilitation or

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related activities involving housing or public, neighborhood, commercial or industrial

facilities, respond to the following items.

1. Identify the properties involved and indicate whether you have site control or the

anticipated date when you will have site control.

Eligible properties must be owned and occupied by the applicant.

2. Attach your project proforma or other financial feasibility data and describe how

this information supports the feasibility of the project.

This program grants funds to homeowners, and h is modeled after the Historic Preservation Bond Fund Exterior Rehabilitation Program City of Phoenix Historic Preservation Office, which has been successful in that city. On Oct. 3, 1989, the voters of Phoenix approved up to $15 million in general obligation bonds to fund the Historic Preservation Program. Up to $10 million of the bond proceeds was set aside specifically to preserve, protect and enhance historic properties. The city established the Exterior Rehabilitation Program in fiscal year 1990-91 to further these goals. On March 13, 2001, the voters of the city of Phoenix again expressed their support for historic preservation by approving another $14.2 million in bonds to fund the Historic Preservation Program. On March 14, 2006, Phoenix citizens authorized funding for the Historic Preservation Program for the third time in the amount of $13.1 million. This funding provided additional monies to continue the Exterior Rehabilitation Program.

3. Indicate whether preliminary engineering, designs and/or specifications have been

prepared and approved by the City's Planning Department or other agencies. Also

indicate how energy-efficiency has been incorporated into your project and whether

the project, or any units included in the project, are expected to qualify for the City’s

energy-efficiency tax reductions.

4.

Projects must be approved by the Architectural Review Board and be tested for lead paint. Some projects may require building permits.

5. Indicate the total cost of this project (from start to finish) and whether all financing

required, other than the amount applied for in this application, is in place. (Your

response here must be consistent with other sections of this application.)

6.

We are requesting $100,000.00 in CDBG funds for this program. We are also applying for funds from other agencies, which, if obtained, will increase the scope of the project.

5. If any portion of the funding requested for this project will provide direct

financial assistance to buyers or owners of residential or nonresidential property,

indicate the nature of the financial assistance to be offered. (For the purposes of

this narrative item, “direct financial assistance” includes grants, active loans and

deferred loans, as well as the cost of assistance provided on behalf of the buyer or

owner, such as the cost of contracted home repairs.) If any portion of the

assistance will be in the form of active loans, describe how these will be serviced,

including the name and contact information for any servicing institution currently

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engaged for such purposes. Please describe the anticipated interest rates that will

apply to financial assistance provided in the form of loans. Note that selected

projects will be expected to provide a sample file of all loan documents that may

be used and may be required to revise any documents in order to conform to

provisions dictated by federal rules associated with the applicable funding source.

Grants are to be offered to low to middle income owner/occupiers of homes in the Old Southwest neighborhood of Roanoke to make historically appropriate repairs and renovations.

6. Assuming your application is selected, indicate the number of days following the

execution of an agreement with the City until your project could begin and until it

could be completed. (For projects currently receiving funding from the City, your

response here must be consistent with or refer to the response given in item III.

above. For new projects, your response here must be consistent with item IV.

above.)

SPRUCE UP YOUR HISTORIC HOME PROGRAM TIMELINE Old Southwest, Inc. plans to seek funds for this project through 2010. Immediately upon availability of funds the following schedule will be adhered to: The board of Directors of Old Southwest, Inc. will within 30 days appoint a committee of 3 to 6 Virginia State Residents to oversee The Old Southwest, Inc. Spruce Up Your Historic Home Program. This committee will notify residents of the Old Southwest Neighborhood of fund availability and begin accepting applications within six months. These applications will be reviewed until depletion of funds.

COMMENCEMENT AND DEADLINES FOR EXTERIOR REHABILITATION WORK

Any construction or rehabilitation that is included in the project Scope of Work, whether funded by old Southwest, Inc. or the property owner, must not commence prior to the date Old Southwest, Inc. informs the applicant that all agreements are signed and finalized. All exterior work also will require a Certificate of Appropriateness from the Roanoke Architectural Review Board in advance of commencing work, and may require a permit from the City of Roanoke. After the Program Agreement is signed, projects must be underway within 90 days. Applicants must complete the project within one year from the date the Program Agreement is signed, unless they are approved for an extension, which must be applied for in writing to the Old Southwest Selection Committee and must explain why the work has not been completed and when completion in expected.

VI. Experience: Your application must convince reviewers that you have the experience and

administrative capability to undertake and complete all aspects of the proposed project.

A. Indicate how many years experience your organization has in conducting activities

similar to what you are proposing. If you are a new organization, indicate the years of

experience each of the project's principal staff and any consultants (named in V. B.

above) have in conducting similar activities.

Old Southwest, Inc. was formed in 1974 and has been involved in neighborhood improvement projects since then. Project Manager Jan Keister has been involved on the Public Safety

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Committee since 2005 and was named Grants Chair in 2006. She has thirty years of experience volunteering with non profit organizations and has a career in Retail Management.

B. If you have not received CDBG or HOME funding from the City in the past three years,

provide information about recent, similar projects you have conducted for the City or

other funders. Provide each project=s name and identification number, if any; the time

period when conducted; the funding agency name, contact person and phone number; the

planned and expended funding; planned and actual results; and a brief description of the

project.

Old Southwest, Inc. Grant History

YEAR GRANTOR AMOUNT PROJECT

1984 CITY OF ROANOKE

$1,800.00 PROMOTE PARLOR TOUR

1990 CITY OF ROANOKE

$5,000.00 GISH HOUSE RENOVATION

1991 CITY OF ROANOKE

$1,500.00 PRINT OSW INFO BROCHURES

1991 CITY OF ROANOKE

$1,500.00 HISTORIC STREET SIGNS

1992 CITY OF ROANOKE

$1,500.00 MOVE MOUNTAIN TO HIGHLAND PARK

1993 CITY OF ROANOKE

$1,500.00 MOVE FENCE TO HIGHLAND PARK

1994 ANN LAYMAN IN KIND DONATE HISTORIC GAZEBO

1995 CITY OF ROANOKE

$1,500.00 OSW BROCHURES

1996 CITY OF ROANOKE

$1,500.00 WELCOME TO OSW SIGNS

1996 CITY OF ROANOKE

$10,000.00 PURCHASE LOTS- WOODS & ALLISON

1996 CITY OF ROANOKE

$800.00 PURCHASE GARDEN TOOLS

1996 CITY OF ROANOKE

$800.00 BLOCK PRIDE NEIGHBORHOOD CLEANUP

1997 CITY OF ROANOKE

$9,800.00 COMPUTERS & SOFTWARE

1997 CITY OF ROANOKE

$800.00 REPRINT OSW BROCHURES

1997 BREAKELL, INC LABOR INSTALL GAZEBO

1998 CITY OF ROANOKE

$1,500.00 GISH HOUSE DRYWALL & INSULATION

1998 CITY OF ROANOKE

$1,500.00 OSW BROCHURES

2000 CITY OF ROANOKE

$1,500.00 FIRE ALARM SYSTEM FOR GISH HOUSE

2000 CITY OF $625.00 PLAQUES FOR TREES- HIGHLAND

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ROANOKE PARK

2000 CITY OF ROANOKE

$2,500.00 GISH HOUSE PAINT & HEAT PUMP

2000 CITY OF ROANOKE

$1,500.00 WELCOME TO OSW SIGNS

2001 CITY OF ROANOKE

$7,500.00 RENOVATION- GISH HOUSE

2002 CITY OF ROANOKE

$2,000.00 VICTORIAN STREETLIGHTS FOR GISH HOUSE

2002 CITY OF ROANOKE

$800.00 INFO SIGNS FOR HIGHLAND PARK

2005 CITY OF ROANOKE

$4,000.00 BEN EMERGENCY PHONE SYSTEM- in progress

2007 CITY OF ROANOKE

$6,000.00 10 VICTORIAN TRASH RECEPTICLES- in progress

VII. Linkages and Community Involvement: The City encourages public and private, nonprofit and

for-profit collaborations that expand or enhance projects awarded CDBG and/or HOME funds.

In addition, your efforts to raise awareness of and involve neighborhood groups and other

stakeholders in your program or project are highly important to the City. Your linkage and

community involvement efforts are among the considerations in the review and rating of your

application.

A. Describe the contacts and coordination you have had with neighborhood groups and other

appropriate stakeholders and any support or resistance they have indicated regarding your

plans to conduct this project. Attach to your application any letters or other evidence of

support you have obtained from such neighborhood groups and other stakeholders.

See attached communications

B. List each organization specifically linking with your project and briefly describe the

specific assistance the organization has committed to provide. For example: “Home

Fixin’s, Inc. is donating all building materials for one single-family house to be

constructed by this program.” Attach to your application any letters of support,

cooperative agreements or other evidence of commitments obtained from the

organizations you have listed.

This is an independent program, but will work with the Architectural Review Board and the City of Roanoke as required by law. These agencies will approve and inspect projects, but will not be required to provide any services that are not already provided to any Roanoke home owner.

C. If this application involves assisting owner-occupied housing (whether through

substantial or limited repair), describe how you will respond to situations in which the

owners/households may be in need of information and referral to additional services,

including, but not only, services that may help to resolve unsuitable living arrangements.

Attach to your application any assessment and referral form you may use for such

purposes.

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Situations will be evaluated individually and the selection committee of Old Southwest, Inc. will refer issues to appropriate Roanoke area agencies and city departments as needed.

VIII. Evaluation: The City considers it highly important that every project awarded CDBG and/or

HOME funds have a credible evaluation plan to maintain awareness of and measure its progress

and performance during as well as at the conclusion of its activities. Describe your evaluation

plan for this project. Include in your description the specific methods you will use and the points

in time when interim assessments will occur. Describe how you will allow for mid-course

corrections in project activities, should interim assessments indicate obstacles to achieving

project objectives. Describe any reports that you will produce to maintain awareness of and

measure your progress and performance, as well as any final reports you will produce to record

your overall results, successes and recommendations for improving future projects

Success will be measured by Old Southwest, Inc.’s ability to raise and distribute all funds to qualified applicants, by an increase in average selling price of homes in Old Southwest compared to the average percent of selling price in the city of Roanoke as a whole and by the number of homeowners successfully completing funded projects. An increase in attendance to the parlor tour of 25% is expected, as well as a 25% average reduction in crime, which is already down 20 to 40% over the past 12 months, depending on activity type. Average home selling prices in Old Southwest have doubled over the past five years as the neighborhood has reduced blighted properties and increased historical renovations. A continuation of this trend is expected. IX. Budget: Your budget must give reviewers as complete a picture of the financing of your project

as possible, including the resources and expenses for the coming funding period and, if a multi-

year project, the resources and expenditures for the entire project. If you are applying for funds

for an "ongoing" activity (see section 4 under General Application Information), you must

address how you will maintain operations as the City's financial support is reduced under the

HUD funds policy.

A. Using the form supplied with this package, or comparable format, provide an itemized

project budget for the July 1, 2008, to June 30, 2009, period. The budget must

individually list all planned amounts and sources of funds for this period, including those

requested by this application, as well the anticipated dates you will be notified regarding

any amounts not yet awarded. The budget must also provide an itemized listing of all

expenditures for the period, distributed across the funding sources. See the sample

budget and budget guidelines for details.

See attached project and organization budgets Note: Applications to fund or continue funding for an ongoing activity (see section 4

under General Application Information) have a limited period of eligibility.

Please note the following:

This part of the program will be ongoing if it is successful and additional funding is obtained. -- Ongoing programs that received funding for two program-year periods since

and including the program year beginning July 1, 2002, may request no more

than 33% of the funding received for the first of those program-year periods.

(Note: Ongoing programs that have received funding for three program years

since and including the program year beginning July 1, 2002, are no longer

eligible to apply for funding.)

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-- Ongoing programs that received funding for one program-year period since

and including the program year beginning July 1, 2002, may request no more

than 67% of the funding received for that first of program-year periods.

-- If this is your first funding request for an ongoing program and you are

selected to receive funds for the July 1, 2008, to June 30, 2009, period, you

will have two more years (which need not be consecutive) of eligibility to

apply for funding. The amount of funds you may apply for in the second and

third year of eligibility will be 67% and 33%, respectively, of the amount

awarded for the July 1, 2008, to June 30, 2009, period. Your organization

must apply for and be selected for funding each year. The award of funding

does not guarantee funding for a subsequent year.

B. If this project requires more than one year to complete, use the form supplied with this

package, or a comparable format, to also provide an itemized project budget for the entire

project, following the same general directions given above. (Note: You must still provide

the single-year budget for the July 1, 2008, to June 30, 2009 period in addition to this

overall project budget.) Submission of the overall project budget does not commit the

City to providing funding beyond any awards you may receive for the 2008-2009 period.

This is a one year project. If successful Old Southwest, Inc. may seek future funding for similar projects.

C. As described above, the City’s HUD funds policy provides for up to three years

eligibility for ongoing programs (see section 4 under General Application Information) to

receive funding, and limits the amount that may be requested in the second and third

years. If this application is for an ongoing program, please describe how you plan to

maintain program services in light of these HUD funds policies. Include a description of

potential alternative, non-City funding sources that may be sought and other forms of

support that may help to sustain the services.

This project, as funded by CDBG funds stands alone as a one time project, but may also be extended if successful.

X. Program Income: The City encourages and benefits from projects that generate "program

income." Program income is the gross income directly attributable to the use of CDBG or

HOME funds provided by the City. Such income can include proceeds from the sale, rental or

use of property purchased or improved with CDBG or HOME funds, repayment of loans made

with CDBG or HOME funds, and fees or other types of directly-generated income. In most

cases, this income must be returned to the City. Where the City provides only part of the funding

for the project, it receives only its share of the income generated. In some cases, the amount to

be shared with the City is reduced by the costs you incur in generating the income (if these costs

are not covered by CDBG or HOME funds provided by the City.)

A. Indicate whether you are applying for CDBG and/or HOME funds from the City as a loan

that you agree to repay under terms to be negotiated with the City. Otherwise, the form

of funding to be provided will be a subgrant to your organization, even though others

may be receiving assistance from you in the form of loans. (Note that the City's share of

program income generated by grant-funded projects must still be returned to the City.)

No B. Indicate the amount of program income you anticipate this project will generate through

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proceeds from the sale, rental or use of property purchased or improved with CDBG or

HOME funds, repayment of loans which you will make to others with the CDBG or

HOME funds provided to you, or fees or other charges you will apply to others.

Improvements to Old Southwest will increase tourism and property values, which will increase revenue to the area.

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ACTION PLAN

Project Name: Old Southwest, Inc. Spruce Up Your Historic Home Project

Applicant Organization: Old Southwest, Inc.

Applicant Project Manager: Jan Keister, Grants Chair

I. List the objectives stated in part IV of your application narrative in descending order of

importance.

Objective #1: Improvement of blighted area occupied by 70% low to mid income residents

Objective #2: Crime reduction

Objective #3: Property value increase

II. Projected Accomplishments:

A. By September 30

Objective #1: Funding will be received, Selection Committee Formed

Objective #2: Publicize available grant funds to homeowners, make applications

available.

Objective #3: Start reviewing applications

B By December 31

Objective #1: Review applications

Objective #2: Apply for funding for future projects

Objective #3:

C. By March 31

Objective #1: Continue reviewing applications

Objective #2: Disperse funds as needed.

Objective #3:

D. By June 30

Objective #1: Review project, write evaluation.

Objective #2:

Objective #3:

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BUDGET FORM OLD SOUTHWEST, INC. SPRUCE UP YOUR HISTORIC HOME PROJECT

(SEE ATTACHED Old Southwest, Inc. Budget)

Revenue

(List all Project Funding Sources, with HUD

first)

Amount

Type

Code*

Status

Received, applied for,

etc.

Anticipated

Notification

Date

CDBG funds

100,000.00

F

Applied For

5/01/08

Total $100,000.00

*Key for Type Code -- Federal(F), State(S), Local Government(L), Private(P)

Expenses (list) Total

EXTERIOR RENOVATIONS FOR OWNER-OCCUPIED HOMES

$95,900.00

OFFICE MATERIALS

$100.00

CONTINGENCY FUND

$4,000.00

Total

$100,00.00

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504/ADA SELF-EVALUATION QUESTIONNAIRE

General Requirements

Please check the appropriate answers. If necessary, attach additional pages of explanation. If

you have fewer than 15 employees, please skip the first section and start with “Program

Access.”

YES NO N/A

1. Do you have a 504/ADA coordinator? If so, who? □ □ x

Name

Title

Phone

2. Do you have an internal grievance procedure that allows for quick and prompt solutions for any complaints based on alleged noncompliance with 504/ADA? □ □ x 3. Do you have a policy that provides for notifying participants, applicants, employees, unions, and professional organizations holding collective bargaining or professional agreements that you do not discriminate on the basis of disability? □ □ x 4. Have you notified these individuals of your nondiscrimination policy? □ □ x 5. Do you provide ongoing staff training to ensure that staff fully understand your policy of nondiscrimination on the basis of disability and can take all appropriate steps to facilitate the participation of individuals with disabilities in agency programs and activities? □ □ x

Program Access 1. Do you notify the public and other interested parties that agency meetings, board of director meetings, hearings, conferences, public appearances by elected officials and interviews will be held in accessible locations? □ □ x 2. Do you notify the public and other interested parties that auxiliary aids (sign language interpreters, readers) will be provided, upon request, to participants with disabilities? □ □ x 3. Do you have a Teletypewriter (TTY), or do you use the statewide Telecommunications Relay Service to facilitate communication with Individuals who use TTYs for communication purposes? □ □ x 4. Do you provide ongoing training to familiarize appropriate staff with the operation of the TTY (or Relay Service) and other effective means of communicating over the telephone with people with disabilities? □ □ x

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Program Access (continued)

YES NO N/A 5. Do you make available, upon request, written material in alternate formats for people who have disabilities? (Alternate formats include large print, Braille, and audiocassette tapes) □ □ x 6. Are printed posters, announcements, and printed materials (including graphics) clearly legible and placed in physically accessible locations where print can be read from a wheelchair? □ □ x 7. If you have a mailing list for the purposes of information dissemination, does it include various disability groups? □ □ x 8. Are your TTY number and procedures for accessing your services printed on all material distributed to the public? □ □ x 9. Do you have a policy and procedure for safe emergency evacuation of people with disabilities from your facility(ies)? □ □ x

Employment and Reasonable Accommodation 1. When gathering affirmative action data regarding disabilities, do you make it clear that:

the information requested is intended for use solely in connection with reporting requirements;

the information is voluntary;

the information will be kept confidential, and

refusal to provide or providing the information will not subject the applicant or employee to any adverse treatment? □ □ x 2. If you make pre-employment medical inquiries or conduct pre- employment medical examinations:

Is the inquiry related to the applicant’s ability to perform the job? □ □ x

Do you condition offers of employment on the results of these examinations? □ □ x

Is the examination required for all employees in the same job classification? □ □ x

Are all applicants in the same job classification asked the same medical and/or interview questions? □ □ x 3. During the application, interviewing, hiring, and employment process, do you provide reasonable accommodations to applicants and employees with disabilities? □ □ x

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Employment and Reasonable Accommodation (continued) YES NO N/A 4. Do you have a written policy stating the following? 504/ADA requires that information concerning an applicant’s medical condition or history must be kept separate from personnel records and may be shared in only three ways: (1) supervisors and managers may be informed of restrictions on the work or duties of individuals with disabilities and informed of any necessary accommodation(s); (2) first aid and safety personnel may be informed if the condition might require emergency treatment; and (3) government officials investigating compliance with 504/ADA shall be provided with relevant information upon request. □ □ x

Physical Accessibility

Complete the “Quick Look” Barriers Checklist and then answer the following questions: 1. Is the building(s) where your business is located barrier-free? □ □ x 2. If you checked NO to any of the items on the Employment and Reasonable Accommodation checklist above, would these areas prevent an individual with a disability from accessing your program(s) or service(s)? □ □ x If access would be impacted, describe on the Corrective Action Plan what steps will be taken to eliminate the barrier(s). If there are extenuating circumstances that would make barrier removal a financial or administrative burden, please explain in the Corrective Action Plan. This 504/ADA Self-Evaluation Questionnaire was completed by: Signature Date Print Name Phone Number

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“QUICK LOOK” BARRIERS CHECKLIST

This checklist is designed to give a quick appraisal of potential problem areas for accessibility. For detailed review standards, you may refer to federal ADA Accessibility Guidelines (ADAAG), state or local laws and regulations. YES NO N/A Building Access

Are 96” wide parking spaces designated with a 60” access aisle? □ □ x

Are parking spaces near main building entrance? □ □ x

Is there a “drop off” zone at the building entrance? □ □ x

Is the gradient from parking to building entrance 1:12 or less? □ □ x

Does the entrance doorway have at leas 32” wide clearance? □ □ x

Is the door threshold no more than ½” high? □ □ x

Is the door handle easy to grasp? □ □ x

Are the doors easy to open (building entrance maximum 8.5 lbs. pressure, all internal doors 5 lbs. max.)? □ □ x

Are other than revolving doors available? □ □ x

Building Corridors

Is path of travel free of obstruction and at least 36” wide? □ □ x

Is floor surface firm and slip resistant? □ □ x

Do obstacles (phones, fountains) protrude no more than 4”? □ □ x

Are elevator controls no higher than 48”? □ □ x

Are elevator markings in Braille? □ □ x

Does elevator provide audible signals? □ □ x

Elevator interior provides minimum 51” turning area for wheelchairs? □ □ x Restrooms

Are restrooms near building entrance or personnel office? □ □ x

Do doors have lever handles? □ □ x

Do restroom entrance doors have at least 32” wide clearance? □ □ x

Is restroom large enough for wheelchair turnaround (51” minimum)? □ □ x

Are stall doors at least 32” wide? □ □ x

Are grab bars provided in toilet stalls? □ □ x

Are sinks at least 30” high with room for a wheelchair to roll under? □ □ x

Are sink handles easily reached and used? □ □ x

Are soap dispensers and towels no more than 48” from the floor? □ □ x Personnel Office

Do doors provide at least 32” wide clearance? □ □ x

Is the door easy to open? (max. 5 lbs. pressure) □ □ x

Is the door threshold no more than ½” high? □ □ x

Is the path of travel between furniture wide enough for wheelchairs? □ □ x

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504/ADA DISABILITY ASSURANCE OF COMPLIANCE With Regard to Complying with Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans With Disabilities Act of 1990, two federal laws which prohibit discrimination against qualified people with disabilities: I understand that federal and state laws prohibit discrimination in public accommodations and employment based solely on disability. In addition, I recognize that Section 504 requires recipients of federal funds (either directly or through agreements with a governmental entity receiving federal funds) to make their programs, services, and activities, when viewed in their entirety, accessible to qualified and/or eligible people with disabilities. I agree to comply with, and to require that all subcontractors comply with, the Section 504/ADA requirements. I understand that reasonable accommodation is required in both program services and employment, except where to do so would cause an undue hardship or burden. I agree to cooperate in any compliance review and to provide reasonable access to the premises of all places of business and employment and to records, files, information and employees therein to City of Roanoke for reviewing compliance with Section 504 and ADA requirements. I agree that any violation of the specific provisions and terms of the 504/ADA Disability Assurance of Compliance and/or Corrective Action Plan required herein or Section 504 or the ADA shall be deemed a breach of any agreement with the City. Such a breach shall be grounds for cancellation, termination, or suspension, in whole or in part of an agreement with the City. According to the responses to the questions in the 504/ADA Self-Evaluation YES NO Questionnaire, (organization name) Old Southwest, Inc x □ is in compliance with 504/ADA. If the above response is NO, the following corrective actions will be taken:

Corrective Action Plan

The following Corrective Action Plan is submitted to comply with Section 504 and ADA requirements.

General Requirements Actions to Be Taken Completion Date

30

504/ADA DISABILITY ASSURANCE OF COMPLIANCE (continued)

Employment and Reasonable Accommodation

Actions To Be Taken Completion Date

Physical Accessibility Actions To Be Taken Completion Date I certify that, to the best of my knowledge and belief, the foregoing is true and correct. Signature of Authorized Official Date Jan Keister, Grant Committee Chair Type or Print Name of Authorized Official Title Old Southwest, Inc.

Name of Organization 424 Highland Avenue SW, Roanoke, VA 24016 Jeffrey.Campbell@oldsouthwestinc.com Street Address City State Zip 540) 343-8794 Phone Number

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 31

Budget 2006-2007

Income

2006 Budget 2006 Actual Difference from Budget 2007 Budget

CDBG $ - $ 100.00 $ 100.00 $ -

Donation $ 1,000.00 $ 895.52 $ (104.48) $ 1,000.00

Dues $ 2,000.00 $ 557.00 $ (1,443.00) $ 1,000.00

Gish House

Apartment Rent $ 3,000.00 $ 3,910.00 $ 910.00 $ 3,000.00

Event Rental $ 2,500.00 $ 3,625.00 $ 1,125.00 $ 3,500.00

Parlor Tour

Auction $ - $ 550.00 $ 550.00 $ 1,000.00

Sponsorship $ 5,000.00 $ 5,725.00 $ 725.00 $ 7,500.00

Tickets $ 5,500.00 $ 8,377.00 $ 2,877.00 $ 10,000.00

Total

Income $ 19,000.00 $ 23,739.52 $ 4,739.52 $ 27,000.00

Expenses

2006 Budget 2006 Actual Difference from Budget 2007 Budget

Administrative $ 300.00 $ 207.29 $ (92.71) $ 550.00

Corporation Fees $ 75.00 $ 85.00 $ 10.00 $ 100.00

Day Avenue Lot

Insurance $ 10.00 $ (10.00) $ 5.00

Taxes $ 80.00 $ 110.88 $ 30.88 $ 150.00

Woods/Allison Lots

Insurance $ - $ - $ 5.00

Taxes $ - $ 104.76 $ 104.76 $ 150.00

Gish House

Electric $ 725.00 $ 852.54 $ 127.54 $ 1,000.00

Gas $ 900.00 $ 659.25 $ (240.75) $ 900.00

Improvements $ 1,000.00 $ 922.83

$ (77.17) $ 1,000.00

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 32

Insurance $ 850.00 $ 848.00 $ (2.00) $ 850.00

Lease $ 1.00 $ - $ (1.00) $ 1.00

Maintenance $ 2,275.00 $ 275.00 $ (2,000.00) $ 2,275.00

Phone $ 550.00 $ 474.98 $ (75.02) $ 550.00

Water $ 175.00 $ 280.09 $ 105.09 $ 350.00

Legal Expenses $ 500.00 $ -

$ (500.00) $ 500.00

Membership $ 500.00 $ - $ (500.00) $ 1,800.00

Newsletter

Supplies $ - $ - $ - $ 100.00

Regular (6 @$200) $ 2,000.00 $ 1,518.57

$ (481.43) $ 1,800.00

Mass (2 @$900) $ - $ - $ - $ 1,800.00

Organization Memb. $ 200.00 $ 78.00

$ (122.00) $ 200.00

Park Expenses

General (Benchs) $ 500.00 $ -

$ (500.00) $ 1,600.00

Fountain $ - $ - $ - $ 2,400.00

Parlor Tour

Taxes $ 400.00 $ - $ (400.00) $ 500.00

Brochure $ 700.00 $ 1,277.38 $ 577.38 $ 1,500.00

Food and Ent. $ 1,000.00 $ 98.70

$ (901.30) $ 1,000.00

Publicity $ 2,500.00 $ 1,052.18 $ (1,447.82) $ 3,000.00

Transportation $ 600.00 $ 450.00

$ (150.00) $ 1,500.00

Tour Decorations $ - $ - $ - $ 1,000.00

Preservation $ 300.00 $ 291.02 $ (8.98) $ 300.00

Public Relations

General $ 500.00 $ 433.44 $ (66.56) $ 262.00

Welcome Baskets $ - $ - $ - $ 1,013.00

Advertising $ - $ - $ - $ 2,400.00

House of the Month $ - $ - $ - $ 300.00

Special Events $ 750.00 $ 1,602.77 $ 852.77 $ 1,000.00

Website

Hosting $ - $ - $ - $ 150.00

Software $ - $ - $ - $ 300.00

Total

Expenses $ 17,391.00 $ 11,622.68 $ (5,768.32) $ 32,311.00

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 33

November 16, 2007

Meg Munton, Budget Analyst

Department of Neighborhood Services

Phone: 853-6404 or Fax: 853-2773

E-Mail: Meg.Munton@roanokeva.gov

----- Forwarded by Meg Munton/Employees/City_of_Roanoke on 11/15/2007 01:58

PM -----

Jan,

Old Southwest is located in the following area:

A small portion of Census Tract 11, Block Group 1

Census Tract 12: a large portion of Block Group1; all of Block Group 2; and

majority of Block Group 3

Based on data from the 2000 Census; the overall low- to moderate-income

percentage rate for the Old Southwest neighborhood is 70.1%; therefore

considered as a Low Mod Area and eligible to apply for Community

Development Block Grant funds.

Please let me know if you need additional information.

Meg

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 34

BYLAWS OF OLD SOUTHWEST, INC.

ARTICLE I - NAME

Section 1. The name of the Corporation will be Old Southwest, Inc.

Section 2. The principal office of the Corporation will be at the Alexander-Gish House, 641

Walnut Avenue, SW, Roanoke, VA 24016.

ARTICLE II - PURPOSE

The purpose of the Corporation will be to operate exclusively for charitable and

educational purposes within the meaning of Section 501(c)3 of the Internal Revenue Code of

1954 (or the corresponding provision of any future United States Internal Revenue law), and

more specifically:

Section 1. To lessen the burden of government by promoting social welfare and combating

community deterioration to make the Old Southwest neighborhood of Roanoke,

Virginia a safe, wholesome and enjoyable place to live, work and visit.

Section 2. To provide assistance to neighborhood groups in any manner that furthers a

feeling of pride and involvement in the future of the City of Roanoke.

Section 3. To make distribution to other organizations that qualify as organizations described

in Section 501(c)(3) or 170(c)(1) of the Internal Revenue Code.

Section 4. To engage in any lawful activities incidental to the forgoing purposes.

Section 5. To accept donations of money, real property or other property for the above

purposes and to acquire and dispose of real property or other property for the

above purposes.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 35

ARTICLE III - NEIGHBORHOOD PRESERVATION

Section 1. It is the policy of Old Southwest, Inc. to support enforcement of Architectural

Review Board guidelines, zoning ordinances, and other applicable sections of the

Code of the City of Roanoke in matters of use, development, restoration,

renovation and maintenance of properties in the neighborhood. The Board of

Directors may support exceptions to this policy upon application by any property

owner in the neighborhood.

ARTICLE IV - DEFINITIONS

Section 1. Notice. Notice required in these bylaws will be in writing, signed by the

Secretary, and mailed or personally delivered to the recipient at his/her address

known to the Corporation not less than 10 days or more than 60 days in advance

of the event requiring notice.

Section 2. Old Southwest. The neighborhood of Old Southwest is bounded as follows: From

the intersection of Ferdinand Avenue and 10th

Street, north on 10th

Street to

Marshall Avenue; then east on Marshall Avenue to Franklin Road; then south on

Franklin Road to Day Avenue; then east on Day Avenue to South Jefferson

Street; then south on South Jefferson to Elm Avenue; then east on Elm Avenue to

Interstate 581; then southwest on Interstate 581 until it intersects with Franklin

Road and the Norfolk & Western Railroad track; then following the railroad track

north and west to the intersection of Ferdinand and10th Street.

Section 3. Definitions. The Board of Directors of Old Southwest, Inc. may from time to time

define terms used in these bylaws by resolution. At the next regular meeting of

the membership, the voting members will act to approve such definitions as

amendments to these bylaws.

ARTICLE V - RULES OF PROCEDURE

Meetings of the membership, of the Board of Directors and of committees will be

governed by the presiding officer according to the most contemporary published version of

Robert’s Rules of Order.

ARTICLE VI - MEMBERSHIP

Section 1. Classes of Members. The Corporation will have two classes of members, voting

and nonvoting. Voting membership is restricted to natural persons who are

residents of the Old Southwest neighborhood. Only voting members will be

entitled to vote. Nonvoting members will be all other individuals or organizations

interested in supporting the purposes of the Corporation. Nonvoting members will

not be entitled to vote.

Section 2. Application for Membership. Any adult may apply for membership by filing an

application in such form as the Board of Directors will prescribe. Membership

will be subject to the payment of such dues as the Membership will establish from

time to time. Other conditions and regulations of membership, the rights and

privileges of members will be determined and fixed by these bylaws.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 36

Section 3. Changes in Status. A voting member's status will change to nonvoting status when

the voting member moves to a primary residence outside the boundaries of Old

Southwest. A nonvoting member's status will change to voting status when the

nonvoting member moves to a primary residence within the boundaries of Old

Southwest.

ARTICLE VII - BOARD OF DIRECTORS

Section 1. The initial Board of Directors will serve as set forth herein and in the Articles of

Incorporation.

Section 2. Qualification. Officers and Directors of the Corporation shall be voting members

of the corporation.

Section 3. Elections. Officers and Directors of the Corporation will be elected by voting

members of the Corporation, who have paid dues for the current year by the third

Thursday in October, at an annual meeting of the membership. Officers and

Directors will be elected by a majority of voting members present at the annual

meeting from nominees for office.

Section 4. Term. The term of office of each Officer and Director will be for one year or

until death, resignation or removal by the Board of Directors, beginning on

January 1.

Section 5. Number. There will be seven Directors of the Corporation who, along with the

Officers of the Corporation, will constitute the Board of Directors.

Section 6. Removal. Officers and Directors may be removed for cause by an affirmative

vote of more than 60% of the active members of the Board of Directors at the

time of the vote. Removal of an Officer or Director must be confirmed by a

majority vote of voting members present at the next regular meeting of the

membership. Removal of an Officer or Director will not take effect until

confirmation of that action by the voting members. The authority and duties of an

Officer or Director will be suspended pending action by the membership and

delegated to another Officer or Director as the Board of Directors deems

appropriate.

Section 7: Vacancies. Vacancies on the Board of Directors between annual meetings may

occur due to the death, resignation, or removal of an Officer or Director. Any

vacancy will be filled for the remaining term of office of the former Officer or

Director with a voting member of the Corporation by majority vote of the

remaining members of the Board of Directors.

Section 8: Powers and Duties.

A. The Board of Directors of the Corporation will have vested in it and will exercise

all of the corporate powers of the Corporation. It will be the duty of the Board of

Directors to carry on and conduct the business of the Corporation, manage its

property, appoint such committees as it may deem to be necessary, to fill

vacancies of the Board, and perform all other acts and things necessary and proper

to carry on the objectives and purposes of this Corporation.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 37

B. This Corporation will have all powers granted to such corporations by the laws of

the Commonwealth of Virginia.

Section 9. Budget.

A. The Board of Directors will submit to the membership for its approval at the

regular meeting of the membership in January, a budget of estimated income and

expenditures beginning February 1 of that year and continuing through January 31

of the following year.

B. Membership approval of a budget constitutes authorization for the Board of

Directors to spend the Corporation's resources within the limits set in the budget

for each line of the approved budget.

C. Any expenditure greater than $50.00 beyond any budget line item will require

prior approval by a majority vote of the voting members present at a regular

membership meeting or a special membership meeting called to consider such

expenditures.

Section 10. Prohibited Activities.

Officers and Directors of the Corporation will not:

A. Engage in any act of self-dealing as defined by Section 4941(c) of the Internal

Revenue Code of 1954, or any successor thereto, as amended from time to time.

B. Retain any excess business holding as defined in Section 4943(c) of the Internal

Revenue Code of 1954, or any successor thereto as amended from time to time.

C. Make any investments in such manner as to subject it to the tax under Section

4944 of the Internal Revenue Code of 1954, or any successor thereto as amended

from time to time.

D. Make any taxable expenditures as defined in Section 4945(d) of the Internal

Revenue Code of 1954, or Section 4943(c) of the Internal Revenue Code of 1954,

or any successor thereto as amended from time to time to time.

E. Participate in or intervene in (including the publishing or distributing of

statements), any political campaign on behalf of any candidate for public office in

any manner prohibited by provisions of the Internal Revenue Code applicable to

tax exempt organizations.

F. Make expenditures to influence legislation in excess of the ceiling amounts

provided in Section 501(h) of the Internal Revenue Code of 1954, or any

successor thereto as amended from time to time.

G. Pay dividends or distribute net earnings of the corporation to the benefit of any

member or director of the Corporation.

ARTICLE VIII - OFFICERS

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 38

Section 1. Officers. The officers of this Corporation will be a President, Vice-president,

Secretary and Treasurer.

Section 2. Duties of the President. The President will preside at meetings of the Board of

Directors and at meetings of the members. She/he will appoint committee

chairpersons and will sign all official documents of the Corporation when

empowered to do so by the Board of Directors. She/he will perform such other

duties as the Board of Directors may specify.

Section 3. Duties of the Vice-president. The Vice-president will perform the duties of the

President in the President's absence. He/she will perform such other duties as the

Board of Directors may specify.

Section 4. Duties of the Secretary. The Secretary will keep the minutes of regular and special

meetings of the Board of Directors and the membership. She/he will safeguard all

of the books and records of the Board of Directors and the Corporation. She/he

will sign and give notice of regular and special meetings of the Board of Directors

and the membership, sign all correspondence of the Corporation unless otherwise

required or specified by the Board of Directors, and act as witness to the

execution of documents of the Corporation. He/she will perform such other duties

as the Board of Directors may specify.

Section 5. Duties of the Treasurer. The Treasurer will safeguard the books of account of the

Corporation and have control of all moneys, other liquid assets and negotiable

instruments of the Corporation. She/he will deposit the same in such banks as

designated by the Board of Directors. She/he shall pay all claims against the

Corporation consistent with the approved budget or when directed to do so by the

Board of Directors. He/she shall sign checks drafts and other approvals of the

expenditure of Corporation resources. He/she shall give such bond as may be

fixed by the Board of Directors, the cost of which shall be paid by the

Corporation. Annually, she/he shall report the business and financial condition of

the Corporation to the Board of Directors and the members. He/she shall act as

Official Agent of the Corporation and assure the proper and timely filing of

reports required by the Commonwealth of Virginia and the United States of

America. She/he shall make such other reports as the Board may from time to

time request; and shall perform such other duties as may be specified by the

Board of Directors.

ARTICLE IX - COMMITTEES

Section 1. Standing Committees

A. Committee Structure.

1. The Corporation shall have standing committees chartered in the bylaws

of the Corporation and special committees chartered for special purposes

for limited periods of time

2. Committee chairpersons may appoint subcommittees and subcommittee

chairpersons as they deem appropriate. Subcommittees shall have no

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 39

specified duties or powers. Any actions of the Corporation recommended

by a subcommittee must be endorsed by a resolution approved by a

majority of the appropriate committee recommending action by the Board

of Directors.

B. Executive Committee.

1. Membership: The Executive Committee shall be chaired by the President

and consist of the President, the Vice-President, the Secretary and the

Treasurer of the Corporation.

2. Duties: The Executive Committee shall prepare notices, prepare agendas,

recommend actions to the Board of Directors and the membership,

recommend budgets to the Board of Directors and the membership, and

recommend work plans to the Board of Directors.

C. Alexander-Gish House Committee.

1. Membership: The Alexander-Gish House Committee shall be chaired by a

Director who shall appoint committee members.

2. Duties: The Alexander-Gish House Committee shall keep the property

cleaned, maintained and orderly inside and out. The Committee shall

maintain liaison with the City of Roanoke concerning the Alexander-Gish

House, administer the annual budget for the Alexander-Gish House,

manage rental of the studio apartment, manage special event rentals,

recommend capital investment plans and budgets, prepare a Alexander-

Gish House budget recommendation for the Executive Committee, and

develop funding for maintenance and improvements.

D. Parlor Tour Committee.

1. Membership: The Parlor Tour Committee shall be chaired by a member

who shall appoint committee members.

2. Duties: The Parlor Tour Committee shall recruit volunteers and house

docents, solicit corporate and other private support, promote the parlor

tour, administer the parlor tour budget, prepare parlor tour

recommendations for the Executive Committee, and schedule and manage

the parlor tour.

E. Newsletter Committee.

1. Membership: The Newsletter Committee shall be chaired by a member of

the Corporation who shall appoint other committee members.

2. Duties: The Newsletter Committee shall prepare and distribute a

newsletter at least bi-monthly, administer the newsletter budget, and

prepare newsletter budget recommendations for the Executive Committee.

F. Neighborhood Preservation Committee.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 40

1. Membership: The Preservation Committee will be chaired by a member of

the Corporation who shall appoint other committee members.

2. Duties: The Preservation Committee will attend to local government

actions affecting Old Southwest, act as liaison between Old Southwest

members and government authorities, recommend action to the Board of

Directors designed to protect the character Old Southwest, and report to

the membership annually concerning neighborhood preservation.

G. Nominating Committee.

1. Membership: The Nominating Committee will consist of three voting

members of the Corporation elected by the Board of Directors in January.

2. Duties: The Nominating Committee will prepare a full or partial slate of

nominees for Officers and Directors of the Corporation for action by the

membership at the Corporation’s annual meeting, will conduct elections at

the annual meeting, and will prepare recommendations for action by the

Board of Directors to fill vacancies on the Board of Directors.

H. Membership Committee.

1. Membership: The Membership Committee shall be chaired by a voting

member who shall appoint other committee members.

2. Duties: The Membership Committee shall maintain membership roles, and

recruit new members.

Section 2. Special Committees

A. Charter: The President may create special committees for purposes consistent

with the purposes of the Corporation. By resolution, the Board of Directors may

require the President to create special committees.

B. Term: Special Committees will operate through the end of the Corporation's fiscal

year within which they were created. Special Committees may be rechartered in

subsequent fiscal years.

C. Duties: Special Committees will study issues and make recommendations to the

Board of Directors or the membership for action. Powers and duties beyond those

granted in these bylaws may be granted by resolution of the Board of Directors.

ARTICLE X - MEETINGS

Section 1. Meetings of the Board of Directors.

A. Regular Meetings.

1. The Board of Directors will hold regular monthly meetings beginning in

April 1981, and monthly thereafter for the purpose of transacting such

business as may regularly come before such meetings.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 41

2. Regular meetings of the Board of Directors will be held at the Alexander-

Gish House at 7:00 p.m. on the second Tuesday of each month, or at such

other place, time and date that the Board of Directors designates by

resolution.

3. Notice of regular meetings of the Board of Directors will be given to

Directors consistent with these bylaws.

B. Special Meetings.

1. Special meetings of the Board of Directors may be held upon call of the

President at such time and place as she/he may designate. The President

will call a special meeting of the Board of Directors upon the written

request of three (3) Directors.

2. Special meetings of the Board of Directors will be held at a place, time

and date designated by the President.

3. Notice of the time, date, place and agenda of special meetings of the

Board of Directors will be given to Directors not less than twenty-four

(24) hours before the scheduled meeting.

C. Quorum. A majority of the number of the Officers and Directors fixed by Section

5 of Article VI, exclusive of any vacant offices, will constitute a quorum for the

transaction of business at any meeting of the Board of Directors. In the absence of

a quorum, the Officers and Directors present for a meeting may recess or adjourn

the meeting until a specific date and time without further notice to the Officers

and Directors.

D. Attendance. Regular and special meetings of the Board of Directors will be open

to the membership. Members will not be notified of the place, date and time of

regular or special meetings of the Board of Directors or of any changes to the

place, time and date of those meetings. In order to consider private or sensitive

matters pertinent to the operation of the Corporation, the Board of Directors may

adjourn any meeting to a closed session of the meeting by majority vote. Actions

by the Board of Directors must occur during an open session of a meeting of the

Board of Directors.

Section 2. Meetings of the Members.

A. Regular Meetings.

1. Regular meetings of the members will be held at least bimonthly in

November, January, March, May, July and September, at a time and date

determined by the Board of Directors.

2. Notice of the time, date, and place of regular meetings of the members

will be given to members consistent with these bylaws.

B. Special Meetings.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 42

1. Special meetings of the members may be called by the President at such

time, date and place as he/she may designate. The President will call a

special meeting of the members on the written request of a majority of the

Board of Directors. The President will call a special meeting of the

members upon a petition signed by ten percent (10%) of the voting

members of the Corporation.

2. Notice of the time, date and place of special meetings of the members will

be given to members consistent with these bylaws.

C. Annual Meetings.

1. The President will call an annual meeting of the membership during the

month of November at such time, date and place as he may designate.

2. Notice of the time, date and place of the annual meeting will be given to

the members consistent with these bylaws.

Section 3. Standing and Special Committee Meetings.

A. Meetings: Committees may meet from time to time as the committee Chairperson

deems appropriate.

B. Notice: Notice of committee meetings may be given in any manner deemed

appropriate by the committee Chairperson.

ARTICLE XI - CONTRACTS, LOANS, CHECKS AND DEPOSITS

Section 1. Contracts.

The Board of Directors may authorize the President to enter into any contract or execute

and deliver any instrument in the name of and on behalf of the Corporation, and such

authority may be general or confined to specific instances.

Section 2. Loans.

No loans will be contracted on behalf of the Corporation and no evidences of

indebtedness will be issued in its name unless authorized by a resolution of the Board of

Directors and approved by the membership

Section 3. Checks, Drafts, etc.

All checks, drafts or other orders for the payment of money, notes or other evidences of

indebtedness issued in the name of the Corporation in an amount less than $500.00, will

be signed by the Treasurer in such manner as the Board of Directors from time to time

determines. The Treasurer and the President shall cosign any checks, drafts, or other

orders for the payment of money, notes or other evidence of indebtedness issued in the

name of the Corporation in amounts of $500.00 or more.

Section 4. Deposits.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 43

All funds of the Corporation not otherwise employed will be deposited from time to time

to the credit of the Corporation in such banks, trust companies or other depositories as the

Board of Directors may select.

ARTICLE XII - INDEMNIFICATION

The Corporation will indemnify each of its directors and officers, whether or not then in

office (and her/his executor, administrator and heirs), against all reasonable expenses actually

and necessarily incurred by her/him in connection with the defense of any litigation to which

she/he may have been made a party because she/he is or was a director or officer of the

Corporation. She/he will have no right to reimbursement, however, in relation to matters as to

which she/he has been adjudged liable to the Corporation for negligence or misconduct in the

performance of her/his duties. The right to indemnity for expenses will also apply to the

expenses of suits which are compromised or settled if the court having jurisdiction of the matter

will approve such settlement.

ARTICLE XIII - FISCAL YEAR

The fiscal year of the Corporation will begin on the first day of February and end on the

thirty-first day of January in each year.

ARTICLE XIV - WAIVER OF NOTICE

Whenever these bylaws or the Corporation's Articles of Incorporation require any notice

to be given to any Director or member of the Corporation, the Director or member may waive

that requirement in writing. Such a signed, written waiver, whether given before or after the time

required for such notice, will be deemed equivalent to the giving of such notice.

ARTICLE XV- INVESTMENT OF CORPORATE PROPERTY

The Corporation will have the right to retain all or any part of any securities or property

acquired by it in whatever manner and to invest and reinvest any funds held by it, according to

the judgement of the Board of directors; provided, however that no action will be taken by or on

behalf of the Corporation if such action is a prohibited transaction or would result in the denial of

the tax exemption under Section 503 or Section 507 of the Internal Revenue Code and its

regulations as they now exist or as they may hereafter be amended.

ARTICLE XVI - EXEMPT ACTIVITIES

Notwithstanding any other provision of the bylaws, no director, officer, employee or

representative of this Corporation will take any action or carry on any activity by or on behalf of

the Corporation not permitted to be taken or carried on by an organization exempt under Section

501(c)(3) of the Internal Revenue Code and its Regulations as they now exist or as they may

hereafter be amended or by an organization, contributions to which are deductible under Section

170(c)(2) or such Code and Regulations as they now exist or as they may thereafter be amended.

ARTICLE XVII - AMENDMENTS

The Board of Directors may amend these bylaws by approving an amendment by a vote

of the majority of Directors present at a regular meeting of the Board of Directors. The Board of

Directors will then submit the amendment to a special meeting of membership called for that

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 44

purpose for its approval. Upon approval of such amendment by a majority of the voting members

present, the amendment will be effective.

Old Southwest, Inc.

Board of Directors

Meeting Minutes

Venue: Alexander Gish House

641 Walnut Avenue SW

Roanoke, VA 24016

Date: September 11, 2007

Attendance: Kara Smith President

Jeff Campbell Vice President

Joey Klein Treasurer

Lori Rosen Director at Large

Josh Shields Director at Large

Evan Smith Director at Large

Kirsten Shields Member / Director-Appointee

Joel Richert Member

Convened: At 7:00pm by President.

I. Reading and approval of Minutes from previous board meeting.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 45

MOTION: Approval tabled due to minutes not submitted. Secretary absent for this board meeting. Motion passes.

(UVV)

II. Reports of Officers and Standing Committees

A. Executive Committee – Kara Smith

1. Treasurer’s Report – Joey Klein

a. No new business

b. Wendy Nave reports sponsorships for 2007 parlor tour at all time high.

2. Stan Breakell Proposal – Kara Smith

a. Negotiations continue regarding the sale of Day Avenue property to Stan

Breakell.

b. General consensus is that the overall project would be beneficial to OSW and

the neighborhood, however there are some reservations by various board

members about “giving” away the property.

c. Suggestion was made for Stan to consider sponsoring the parlor tour in addition

to the proposal that he has on the table.

d. Joel researched and found that OSW, Inc has paid approximately $720 in taxes

since 1998 when the property was acquired by the neighborhood.

MOTION (by Josh / seconded by Jeff): Kara contacts Stan Breakell on behalf of OSW, Inc to continue negotiations

regarding the transfer of this property, using the submitted proposal by SB as a bare minimum baseline for

consideration. Pending results to be evaluated by full membership on September 20th

during the General Meeting.

Motion passes. (Joey Abstains. All other votes in favor)

3. Neil Patel, Southwest Market Proposal – Kara Smith

a. Neil is applying for ABC license and would like the support of OSW during this

process.

b. Board members express concerns over the fact that the application (and

associated restrictions for the license) have not been submitted to OSW.

MOTION (by Josh / seconded by Lori): Table issue pending submission of application for ABC License and

additional details to OSW by Mr. Patel. Motion passes. (UVV)

4. Roanoke Amphitheater Concerns (Riverside Complex) – Kara Smith

a. Several residents have expressed concern over the noise levels generated during

last month’s Carilion RiverFest Celebration, and the potential negative affect

that a new amphitheater could have on neighborhood residents due to sound

intrusion.

MOTION (by Josh / seconded by Lori): OSW Executive Committee to compose a letter to City Council and other

applicable regional agencies to implore that appropriate environmental and sound studies be conducted to ensure

that sound/noise bleed over from any future amphitheater will not have detrimental impacts on quality of life for

surrounding communities. A coordinated effort with other local neighborhoods is suggested. Motion passes. (Joey

Abstains. All other votes in favor.)

B. Gish House Committee – Lori Rosen

1. Maintenance items presented to OSW from Chris Boehling have been corrected. Chris

was to reinspect the property early this week and advise of any additional deficiencies.

No response to date.

2. Red paint on exterior of house needs tweaking/second coat. Lori addressing the issue

this week to see if painter will complete second application. If additional funds are

necessary, OSW will likely finish the project internally.

3. Lights in parking lot are still in disrepair. Request made for any assistance in finding

somebody that can conduct repairs. The timer and motion sensors need work, and

several bulbs are inoperative, as well as one entire lamp post assembly. Board

recommends that following the repair, the timer box be secured with a combination

padlock.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 46

4. Gish house still having issues with rodents. Evidence of rodent infestation in kitchen

(under stove). Traps to be purchased.

C. Neighborhood Preservation Committee – Joel Richert

1. ARB Issues

a. Board discussed pending ARB applications that will be heard on September

13th.

b. Items of note/special discussion:

i. 1344 Maple Avenue – Installation of pressure treated wooden staircase

and railings over front sidewalk without ARB approval. Board objects to

this application and agrees with staff recommendations.

ii. 806 Marshall Avenue - Roanoke Redevelopment and Housing Authority

has submitted ARB application for demolition. No staff comments. No

infill or redevelopment plans. Board objects to this application on the

grounds that demolition is not in alignment with our mission statement

and the RRHA does not provide an ongoing plan for rebuilding on the lot.

2. Renovate Roanoke Event – October 20

a. Joey provided information about the Renovate Roanoke event being sponsored

by the City of Roanoke.

b. Board decided that participation as a “vendor” is beneficial to the neighborhood

for promotional and membership purposes. Cost to set up a display is $50.

c. Board appropriated $250 for materials (photos / text / display items). Josh will

work with other members to set up appropriate display booth.

d. Joey will take care of registration for the booth.

e. OSW will need volunteers to work two hours shifts during the event. Hours are

from 8am-4pm on October 20th.

D. Newsletter Committee – Evan Smith

1. Deadline for next newsletter 9/15/07. Newsletter will be a mass mailing to all residents

in the neighborhood.

E. Nominating Committee – Executive Committee

1. Due to other obligations, Bob Powell is unable to continue his role as the Membership

Committee Chair and a Director on the OSW Board. He submits his resignation

effective immediately, and expresses his continued dedication to the neighborhood.

The board accepted his resignation and thanks Bob for his years of service on the

Board.

MOTION (by Jeff / seconded by Joey): In accordance with Article VII, section 7 of the OSW bylaws, the Board of

Directors nominates Kirsten Shields to the OSW Board of Directors to serve the duration of the year. Motion passes

(UVV).

2. Board of Directors welcomes Kirsten to the board. Kirsten is added to the corporate

roster as follows:

Kirsten W. Shields

501 Janette Ave SW

703-725-9488

3. The nominating committee will convene next month to determine an appropriate slate

of candidates for the 2008 operating year. Elections will be held at the Annual

Membership Meeting in November.

F. Membership Committee – Kirsten Shields

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 47

1. Membership database needs updating. Josh and Kirsten will begin creating a new

updated database in the upcoming months, including additional features for

membership and member tracking improvements.

2. Marla has completed the Membership Drive letters. Kara will pick them up from the

printers. Return envelopes still need to be acquired, and final assembly (stuffing) will

need to occur before letters can be mailed out to the neighborhood.

3. The membership committee currently has $500 in it’s budget to help cover the costs of

this mailing.

G. Parlor Tour Committee – Wendy Nave (via written report)

1. This year’s parlor tour is at a record level for sponsorships. To date, $12250 in

sponsorships have been given. ($5450 in cash, and $6800 in materials/in-kind

donations). All but three cash sponsorships have been paid in full. That’s a huge

improvement over last year’s trends.

2. To date, only three or four silent auction packages/items have been donated. Additional

items are being solicited. Goal of ten items has been set.

3. Jeff and Curtis will host the Annual Sponsor/Owner reception on Friday, Nov. 30th

.

4. Paul Economy will host a Owner/Committee Brunch on Sunday Dec. 2.

H. Parks Committee – Jeff Campbell

1. No significant news.

I. Public Relations Committee – Marla Robertson

1. Josh has been working on updating and creating a new full color glossy brochure for

the neighborhood. It will replace existing materials that are outdated, and contain

information on the history of the neighborhood, the organization, membership, and

Gish House rental. Board appropriated $350 for the creation and printing of 1000 full

color, glossy, 8.5” x 14”, 4-fold brochures. Members are encouraged to submit

materials (photos/graphics/text). Deadline for completion is the end of the month.

Account for funds to be determined at a later date.

2. Josh suggested that OSW create Christmas/Holiday cards to send to membership and

organizations/individuals that have helped the organization have another successful

year. “Card Committee” formed and will meet this weekend, then report back.

J. Public Safety Committee – Josh Shields

1. No significant news.

2. Safety walks to be held September 21 (402 Day Ave), and October 8 (501 Janette

Ave).

K. Special Events Committee – Jeff Campbell

1. Fund Raising events for Greg Provencher are being planned. Possible events include

donation buckets, a raffle, benefit dinners or breakfasts, and other events. Tim and Jeff

are coordinating the effort.

2. Neighborhood Sale 2, will take place on October 6th

, the first weekend of the month.

3. Food with Freaks to be held on October 27th

at the Gish House. Theme is Halloween,

and costumes are encouraged. There will be a pumpkin carving contest.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 48

L. Unfinished Business – Kara Smith

1. Surveillance Camera System – Due to potential legal and liability issues, the board has

elected to strike this item from business. The matter may be reintroduced at a later date

pending a change in status.

2. Scholarship Fund – No change. Fund is stagnant with less than $25. There are some

questions about the feasibility of such a project. It was suggested that the funds be used

in a project benefiting the Highland Park school. No action taken, will discuss with

membership at a General Meeting.

3. Gish Library Improvements – No Changes. Remains in Unfinished Business.

M. New Business – Kara Smith

1. Highland Park School Anniversary – The Highland Park Elementary School will

celebrate it’s 100th

anniversary this year. Board appropriated funds to send a cake or

flowers in honor of this milestone. Funds will come from Administrative account and

details will be handled by Executive Committee

2. 542 Walnut – The property at 542 Walnut, which has been cited repeatedly for

unfinished renovations has been given a deadline by the city of December 31, 2007 to

complete exterior renovations and modifications before legal action against the owner

is taken.

3. Save this House – HGTV sent and email regarding a new “reality TV” show they are

shooting about saving historic homes. Additional details are available on the OSW

forums.

Old Southwest, Inc.

Board of Directors

Meeting Minutes

Venue: Alexander Gish House

641 Walnut Avenue SW

Roanoke, VA 24016

Date: October 9, 2007

Attendance: Kara Smith President

Jeff Campbell Vice President

Joey Klein Treasurer

Wendy Nave Director at Large

Bob Richert Director at Large

Josh Shields Director at Large

Evan Smith Director at Large

Kirsten Shields Director at Large

Mark Carey Member

Joel Richert Member

Neil Patel Local Business Owner

Convened: At 7:00pm by President.

I. Presentation and update on Southwest Market by Neil Patel and Mark

Carey. Neil is currently applying for ARB approval for various exterior

modifications and signage as well as an ABC license. Bob suggests that

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 49

once the ABC license is submitted to ABC, OSW facilitate contact with

the ABC liaison to ensure that OSW interests are protected as well as

determine the most appropriate way that OSW can help support the

process. No board actions taken at this time.

II. Reading and approval of Minutes from previous board meeting. Tabled

minutes from August Meeting still not submitted to board for approval.

Secretary absent for this board meeting.

MOTION: (By Jeff / 2nd

by Josh) Approve September minutes as submitted. Motion passes. (UVV)

III. Reports of Officers and Standing Committees

N. Executive Committee – Kara Smith

1. Treasurer’s Report – Joey Klein

a. Joey needs additional information regarding previous board actions to reallocate

funds from one account to another. Kara will follow up on this matter with Joey.

b. Mass mailing line item is over budget due to last year’s billing spilling over into

this fiscal year.

c. Account Balances: Checking: $19331.74 + Deposits

Savings: $13435.00 (AG Edwards) & $575.00

Park Fountain Fund: $2300

Total: $35641.74

2. Stan Breakell Proposal – Kara Smith

a. Stan reports that city has not accepted his offer to acquire 806 Marshall Ave

property.

b. Kara will contact Stan and get a feel for what his plans are for moving forward if

any, as well as any assistance that OSW might provide towards his efforts, and

report back to the board.

c. Bob feels that the ARB will not allow demolition of 806 Marshall without plans

to move forward and a definitive timeline.

3. OSW Bylaw Changes – Josh Shields

a. Josh presented potential changes to the bylaws to include consideration towards

technological improvements as well as include some current practices.

b. Bylaws have not been changed since August of 2002.

c. No actions taken. Board will review proposed changes and discuss at a later

date.

O. Gish House Committee – Lori Rosen

1. Gish House refrigerator was not running at the beginning of the meeting. Inspection

revealed that the GFCI outlet had been tripped.

2. Kara’s mother has a refrigerator that she is willing to donate to OSW to replace the

current one. Kara will follow up.

P. Neighborhood Preservation Committee – Joel Richert

1. ARB Issues

a. Board discussed pending ARB applications that will be heard on September

13th.

b. Items of note/special discussion:

i. 806 Marshall Avenue - Roanoke Redevelopment and Housing Authority

has submitted ARB application for demolition. No staff comments. No

infill or redevelopment plans. Board reaffirms their objection to this

application on the grounds that demolition is not in alignment with our

mission statement and the RRHA does not provide an ongoing plan for

rebuilding on the lot.

ii. Other ARB items the board has no position on (support staff comments).

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 50

2. Renovate Roanoke Event – October 20

a. Josh provided an update on the Renovate Roanoke display that will be set up in

our booth. It is a tri-panel display that has been constructed out of wood.

b. Josh requested an additional $50 for funds to complete the display.

c. Joey noted that the city is still looking for volunteers to help with the setup and

administration of the event. OSW is also looking for volunteers that might man

the display for an hour or two.

MOTION: (By Josh / 2nd

by Bob) Appropriate additional $50 to finish the OSW display for Renovate Roanoke.

(UVV)

Q. Newsletter Committee – Evan Smith

1. Deadline for next newsletter is 10/15/07. Newsletter will be sent to members and

selected officials/businesses. This will be the November/December newsletter.

2. The October newsletter was delayed due to mailing issues with the selected vendor, but

issues have been resolved. Members should be receiving newsletters by the end of the

week, if not already.

R. Nominating Committee – Executive Committee

1. Nominating committee requests that current board members notify their intent to seek

reelection or not as soon as possible. Nominations for the November elections are

currently being accepted.

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 51

S. Membership Committee – Kirsten Shields

1. Josh and Kirsten are currently creating a new updated database of members. The

current membership rosters are extremely disorganized and out of date. Most likely

they will need to be completely purged and a new database rebuilt with the 2008

membership roster. To date, approximately 70 individuals, businesses, or families

have paid dues for 2007.

T. Parlor Tour Committee – Wendy Nave (via written report)

1. This year’s tour will include 7 stops: including 4 single family homes, 1 apartment, and

2 businesses. No church will be featured this year due to scheduling conflicts.

2. To date, $14,600 in sponsorships have been given. ($6,000 in cash, and $8,600 in

materials/in-kind donations). All but two cash sponsorships have been paid in full. That

compares to $9,225 last year ($4,675 cash / $4,550 in-kind).

3. Additional items for the silent auction are still being solicited. Goal of ten items has

been set.

4. Jeff and Curtis will host the Annual Sponsor/Owner reception on Friday, Nov. 30th

.

Paul Economy will host a Owner/Committee Brunch on Sunday Dec. 2.

5. Parlor tour promotional materials and tour booklets are being completed right now.

Television ad shoot will be towards the end of the month.

U. Parks Committee – Jeff Campbell

1. The fountain project has come to an impasse. Grant funds for the fountain ($15,000)

expire on October 31st. Jeff is currently researching options for utilizing these funds for

other beautification projects before the end of month deadline.

V. Public Relations Committee – Marla Robertson

1. OSW Brochure project has been suspended until next year due to time constraints and

other projects in the works. Money for the brochures has been redirected to other PR

efforts.

2. Josh will research options for creating Christmas cards this year and report back to the

board.

W. Public Safety Committee – Josh Shields

1. OSW has a new zone lieutenant. Lt. Clingenpeel was reassigned to NW Roanoke. Josh

has yet to establish contact with the new lieutenant.

2. No future safety walks have been scheduled due to a lack of volunteers. Safety

committee will be moving to a one a month format for safety walks between November

1 and April 1st.

X. Special Events Committee – Jeff Campbell

1. Fund Raising events for Greg Provencher continue. The raffle is progressing very well.

Tim and Jeff are coordinating the effort.

2. Neighborhood Sale 2, took place on October 6th

, and was a good success..

3. Food with Freaks to be held on October 27th

at the 860 Marshall Ave. Theme is

Halloween, and costumes are encouraged. There will be an apple carving contest.

4. City Employee Appreciation Dinner will be held on October 18th

at 6pm. Event will be

Old Southwest, Inc. Bylaws as amended August 15, 2002 Page 52

catered.

Y. Unfinished Business – Kara Smith

1. Scholarship Fund – No change.

2. Gish Library Improvements – No Changes.

Z. New Business – Kara Smith

1. No new business.