city of santa monica essential functions job analysis · pdf file · 2013-10-21an...

City of Santa Monica Combination Building Inspector I/II/III– October, 2013

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE DEPARTMENT COMBINATION BUILDING INSPECTOR I,II,III

PLANNING AND COMMUNITY DEVELOPMENT

I. Classification/Position Summary:

Performs the inspection of buildings and other structures; performs a variety of duties in the implementation of the Building and Safety Division plans, programs and services.

Type of Employment Full Time; Hourly

Work Hours / Hours per Week Shifts are typically 6:30 a.m. to 4:30 p.m.; inspection staff works a 9/80 work schedule; 9 hours Monday through Thursday one week then 9 hours Monday through Thursday and 8 hours on Friday the following week.

Days of the Week Monday through Friday

Overtime /Holidays Required Yes; as assigned and approved; only when prescheduled for Special Events and in emergencies when requested by Santa Monica Police or Fire Departments

Paid / Unpaid Breaks Two paid 15-minute breaks and one unpaid 60-minute meal break

Work Pace / Pressure Medium to Fast Pace / High Pressure

Position represented by a Collective Bargaining Agreement?

Yes; Municipal Employees Association (MEA)

NOTES: It was clarified in interviews that the difference in levels I, II, III in this job classification is level of independent work, level of experience, level of supervision received and complexity or quantity of work sites assigned. The same essential functions are being performed.



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on an 8-hour day and 40 hour per week schedule from Monday to Friday.

Duty # Description of Work Percent of Shift / Notes

1 INSPECTION DUTIES: Inspects building, plumbing, mechanical and electrical construction for compliance with construction codes, local ordinances and state laws; verifies and approves corrected building, plumbing, mechanical and electrical construction; coordinates inspection-related activities with other City departments and agencies, as necessary; performs other duties, as assigned. It was clarified in interviews that incumbent inspects single-family homes (both new construction and remodels), commercial buildings (both new construction and tenant improvements), multi-story, mixed use buildings, swimming pools, complex electrical services, etc.; provides inspections for all trades; typically inspects in similar/same geographic area within city for consistency purposes; approves and signs inspection cards or writes a corrections on site; uses appropriate inspections tools and materials such as tape measures, ladders, levels, test equipment, cameras, etc. to perform inspection duties; performs other duties, as assigned. It was further clarified in interviews that incumbent uses desk computers to access building plans that have been uploaded to Project Docs into Laser Fiche program for research purposes in the office. The permit holder, city-approved plans are used by the inspector in the field.

72% to 75% of the shift, concurrent with essential duties #2,3,4,6,8



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2

COMPLIANCE / CODE REVIEW: Reviews architectural, structural, disabled access, plumbing, mechanical, electrical, energy and green building construction drawings and reports for compliance with construction codes, local ordinances and state laws and approves corrected drawings for permit issuance; attends meetings with permit applicants for clarification of review comments and verification of corrections; interprets code requirements for members of the public and City employees; advises on necessary submittal materials, inspection and record requirements; provides technical guidance to assigned staff on application, record and approval requirements; performs other duties, as assigned. It was clarified in interviews that incumbent uses set of code books for reference; matches construction plans to actual work performed for compliance purposes; writes corrections requests for the work, as needed; maintains copy of all written reports to file in office. Incumbent works closely with contractor and/or homeowner to problem solve, interpret intent of building codes and offer alternatives solutions to keep the construction projects moving forward; facilitates correction requests among all necessary parties; conducts any additional research required via computer in office. It was further clarified in interviews that incumbent works 90 minutes per morning, preparing schedule, gathering permits, answering phone calls and/or providing in person customer service at the office counter to answer questions, interpret code, sign permits, etc. from the general public, contractors or other interested parties.

44% to 72% of the shift, concurrent with essential duties #1,3,4,6,8

3

CONSTRUCTION OVERSIGHT: Monitors construction progress on active permits; follows established work practices to minimize expiration of permits without final approval; ensures quality assurance requirements for special inspection and structural observation are followed during construction and proper records are provided and maintained; performs other duties, as assigned. It was clarified in interviews that incumbent partners with the contractor and homeowner to ensure that work is progressing and permits don’t expire, although the main responsibility for that lies with the contractor/homeowner; coordinates on-site presence at appropriate time so inspections can take place before critical, time-sensitive next steps (i.e. steel work, inspections before concrete pours take place, etc.); maintains oversight on all assigned projects, typically staying with original projects 80% to 90% of the time; coordinates with contractor to try to not have required inspections not to take place on inspector’s day off; attends meetings with contractors, homeowners, architects, City employees, as necessary to address construction project issues; performs other duties, as assigned. It was further clarified in interviews that incumbent typically has 12-14 sites to visit per day.

100% of the shift, concurrent with all other essential duties



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4

RECORD KEEPING / DATA / REPORTS: Maintains and organizes all pertinent records and files in hard copy and electronic formats; keeps records in the computer tracking system and prepares correspondence and reports; gathers, interprets and analyzes data for reports, studies and recommendations; performs other duties, as assigned. It was clarified in interviews that incumbent checks inspector calendar each morning to complete route sheet for the day, scheduling in one of three timeframes for appointments; route sheets are uploaded and computer calls are made to customers, notifying them of appointment window; records arrival time and departure time for each call, along with lunch time, on route sheet; utilizes Permits Plus to log all required data end of shift; signs route sheet daily; records inspection requests and inspection results daily; performs other duties, as assigned. It was further clarified in interviews that incumbent returns permits to staff assistant at the end of shift for filing; completes and maintains correction reports that get filed with the permit in the office; performs other duties, as assigned.

22% to 44% of the shift, concurrent with essential duties #1,2,3

5 CONSULTATION / EXPERT WITNESS: Participates in the preparation of non-complying cases for prosecution and testifies in court, as necessary; performs other duties, as assigned.

Zero to 1%, only if needed and as required

6

CUSTOMER SERVICE: Investigates resolves and responds to complaints, as assigned; makes referrals to appropriate departments and/or staff; issues permits for work; performs other duties, as assigned. It was clarified in interviews that incumbents provides general and specific information to the general public, architects, contractors, builders, etc.; answers questions; interprets building codes; answers phone calls; works at the customer service counter; maintains positive public relations. It was further clarified in interviews that incumbent no longer issues permits – that duty is now performed by Permit Technicians at City Hall; incumbent does sign permits.


7 COLLABORATION / COMMUNICATION: It was clarified in interviews that incumbent will work with coworkers, the general public, industry professional, as well as cross functionally with other City employees in the course of work; maintains positive work environment; encourages a team approach; help provide solutions to remove barriers.


8

MEETINGS / TRAININGS: It was clarified in interviews that incumbent attends weekly departmental staff meeting led by Inspection Supervisor; reviews new codes that affect work; discusses and interprets new codes and department’s approach to them; receives clarification on building codes; addresses department issues. It was further clarified in interviews that incumbent attends annual and periodic training sessions lead by California Associate of Building Officials and the International Code Council Los Angeles Chapter, receiving Continuing Education Credits of industry-specific training; receives training as needed on new laws or codes being merged that affect incumbent’s work (i.e. California Title 24 Accessibility Codes being merged with ADA laws); attends all required OSHA trainings; is responsible to maintain certifications current through Continuing Education credits every three years. Training hours can range from 16 to 40 hours per year.

2 to 8 days per year, and as needed or required



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Duty # Description of Work Percent of Shift / Notes 9 DRIVING: It was clarified in interviews that incumbents drives City-provided vehicle to and

from assigned work sites approximately 20 miles per day.

11% to 17% of the shift

III. No Marginal/Non-essential Job Functions / Duties

IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Seldom to Occasional

Up to 10 Minutes 1,2,3,4,5,6 Completing paperwork; providing customer service at counter; reading work plans at work sites; signing permits or inspection cards; consulting with customers; conducting research; filing

Walking

Occasional to Frequent

15-60 Minutes 1,2,3,6 Moving around work sites; moving around office space; performing inspection duties; walking customers to conference rooms; retrieving files. The time spent walking at a work site is heavily dependent on the size of the work site assigned (single-family home vs. multi-story commercial building).

Walking on uneven terrain


15-60 Minutes 1,2,3,6 Moving around work sites; moving around office space; performing inspection duties; walking customers to conference rooms; retrieving files; using stairs, ladders, scaffolding, etc.. Most walking surfaces at work sites are uneven. The time spent walking on uneven terrain at a work site is heavily dependent on the size of the work site assigned (single-family home vs. multi-story commercial building).

Running

Never * N/A N/A * Emergencies only

Jumping

Never N/A N/A N/A

Climbing ladder, stairs, stools


Up to 1 Minute, repetitively

1,2,3 Climbing ladders at work sites; climbing stairs in office or at work site; using temporary stairs; climbing onto scaffolding; inspection duties



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Activity Performed

Frequency /Range



Balancing above ground


15-20 Minutes 1 Climbing ladders at work sites; climbing stairs in office or at work site; walking on scaffolding around perimeter of building for inspections; standing on ladder to inspect inside of brick walls; using temporary stairs

Bending at the waist


Seconds repetitively

1,2,3,4,6,9 Reviewing building plans; signing permits; completing paperwork; performing inspection duties; getting in and out of vehicle; retrieving files; retrieving supplies

Twisting at waist side to side


Seconds repetitively

1,2,3,4,6,9 Performing office work; providing customer service at counter; moving from one computer screen to another; shifting in chair to have conversation; performing inspection duties

Stooping slight bend at knees


3-5 Minutes 1,2,3,4 Performing inspection duties; accessing attics or crawl spaces under homes; aiming flashlight on low areas; retrieving dropped items; accessing low electrical outlets; plugging or unplugging computer; retrieving files or supplies in low drawers. Incumbent may instead choose to squat or kneel to perform these duties.

Squatting


3-5 Minutes 1,2,3,4 Performing inspection duties; accessing attics or crawl spaces under homes; aiming flashlight on low areas; retrieving dropped items; accessing low electrical outlets; plugging or unplugging computer; retrieving files or supplies in low drawers. Incumbent may instead choose to stoop or kneel to perform these duties.

Seated / Non-Weight Bearing

Sitting


Up to 60 Minutes 1,2,3,4,5,6,7,8,9 Completing paperwork; providing customer service; attending meetings or trainings; performing data entry at beginning or end of shift; driving to and from work sites

Driving


5-10 Minutes 1,8,9 Traveling among assigned work sites; attending required meetings and trainings

Kneeling one or both knees


3-5 Minutes 1,2,3,4 Performing inspection duties; accessing attics or crawl spaces under homes; aiming flashlight on low areas; retrieving dropped items; accessing low electrical outlets; plugging or unplugging computer; retrieving files or supplies in low drawers. Incumbent may instead choose to stoop or squat to perform these duties.

Crawling on hands and knees

Infrequent to Seldom

3-5 Minutes 1 Plug or unplug cords; moving around in an attic; accessing crawl space under houses



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Activity Performed

Frequency /Range



Lying Down back, side or stomach


3-5 Minutes 1 Moving around in an attic; accessing crawl space under houses

Arm Movement

Pushing

Seldom Seconds 1,3,4,6,9 Opening doors; opening file drawers

Pulling

Seldom Seconds 1,3,4,6,9 Closing doors; closing file drawers

Reaching – above shoulder level


Seconds 1,2,4,6,8 Performing inspection duties; signaling to coworkers; reaching higher file drawers; climbing ladder

Reaching – at shoulder level


20 Minutes 1,2,4,5,6,8,9 Completing paperwork; using clipboard; signing permits; accessing file drawers; using cell phone; using flashlight; performing inspection duties; climbing ladder; driving

Reaching – below shoulder level


60 Minutes 1,2,3,4,5,6,8,9 Performing inspection duties; completing paperwork; typing/keyboarding; driving; climbing ladder

Steering


10-15 Minutes 9 Driving to and from assigned work sites

Neck Movement

Extension of the neck looking upward


Minutes at a time, repetitively up to 60 Minutes

1,2,3,6,9 Performing inspection duties; inspecting ceiling joists; speaking with customer at customer service counter; driving. The time spent looking up is heavily dependent on the type of inspection being performed (i.e. ceiling joists vs. concrete pours)

Flexion of the neck looking downward


Minutes at a time, repetitively up to 60 Minutes

1,2,3,4,6,8,9 Performing inspection duties; providing customer service; completing paperwork; using cell phone; driving; using flashlight. The time spent looking down is heavily dependent on the type of inspection being performed (i.e. deck or concrete pours vs. ceiling joists)

Twisting of the neck side to side


Seconds Repetitively

1,2,3,4,6,8,9 Performing inspection duties; remaining aware of surroundings at work sites for safety; providing customer service; completing paperwork; conversing with customers; driving; attending meetings/training



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Hand Activities

Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation



20 Minutes 1,2,4 Completing paperwork; writing on inspection cards; using cell phone buttons; using screwdriver; using flashlight; using pocketknife; inspection duties

Keyboarding / Typing



20 Minutes

2,4,6 Entering data into computer at end of shift daily; using cell phone

Simple Grasp

Frequent to Continuous


20 Minutes 1,4,9 Performing inspection duties; holding small tools; driving

Up & Down Flexion of Wrist



Seconds 1,4,6 Signaling to a coworker or at work site; writing; carrying supplies; thumbing through files

Side to Side Motion of Wrist



Seconds 1,4,6 Signaling to a coworker or at work site; writing

Turning / Rotation of Wrist or Hand



Seconds 1,3 Using small hand tools; turning door knobs for entry; using keys to access locked tenant spaces

Gross Manipulation



2-3 Minutes 1 Performing some inspection duties; using small tools (flashlight, pocket knife, etc.)

Powerful Grasp/ Tight Grasp



2-3 Minutes 1,9 Climbing ladders; holding handrails on temporary stairs; driving

V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10


Above Shoulder

50-100 yards Clipboard, pens/pencils; cell phone; screwdriver; tape measure; pocket knife; backpacks to and from vehicle; reference materials

1,2,3,4,5,6

11 to 25


To Chest 3-5 feet Lifting computers or printers; heavier code books/reference materials

1,2,3,4,5,6

26 to 50

N/A N/A N/A N/A N/A

51 to 75

N/A N/A N/A N/A N/A

75 plus

N/A N/A N/A N/A N/A



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NOTES: The heaviest item carried alone by incumbent weighs 25 pounds. Employees should not be carrying items heavier than that alone. Carts/dollies are available for heavier items. Employee can ask for assistance with lifting items of any weight.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Small hand tools (screwdriver, pocket knife, flashlight, etc.)

Occasional to Frequent Computer and associated peripherals (printers, scanners, etc.)


Clipboard Occasional to Frequent Cell phone Occasional to Frequent

Ladders Seldom to Occasional Tape measure Seldom to Occasional

Small office supplies (pens/pencils, paper, rulers, etc.)

Occasional to Frequent N/A N/A

VII. Environmental Exposures:

Brief Description: Job is performed partially indoors in an office environment. Outdoor work is frequent, to perform inspections at

construction sites, abandoned buildings and other work sites. Grounds can be inconsistent and encompass a variety of surfaces such as concrete, grass, tile, wood, linoleum, gravel, sand, temporary flooring, temporary stairs and other uneven surfaces.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Occasional Customer service counter; office/cubicle; meeting rooms

Outdoors Frequent to Continuous Work sites; construction sites; abandoned buildings; attending off site meetings or trainings

Contact with Customers, End Users, General Public

Continuous Coworkers; general public (i.e. homeowners, etc.); other City employees; contractors/builders; architects

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Seldom to Occasional Bodily odors; cleaning supplies and agents; grass clippings ; equipment used at construction sites; generator exhaust

Traffic – e.g., to be in traffic to perform an essential function

Occasional to Frequent Driving among work sites; exposure to construction traffic at work sites

Extreme Changes in temperature, humidity, or moisture

Infrequent to Seldom Office building are climate-controlled; seasonal weather conditions exist when walking outdoors or in open air spaces

Fumes/smoke – e.g., chemicals, exhaust, vapor

Seldom to Occasional Vehicle exhaust; exhaust from construction equipment at work sites

Excessive Noise – e.g. large crowds, sirens, machinery

Infrequent to Seldom Construction equipment in use (i.e. jackhammers, bobcats, etc.); sirens on City streets



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Working at heights – e.g., scaffolding, ladders

Occasional to Frequent Climbing and standing on ladders; walking on scaffolding; using temporary stairs

Lighting – e.g., fluorescent, natural, direct sunlight

Continuous Direct and indirect sunlight; fluorescent light indoors

Working with Biohazards – e.g., body fluids, blood

Infrequent to Seldom Potential to come in contact with blood or other bodily fluids from injured workers

Dust, Wind, and/or Pollen Seldom to Occasional Seasonal weather conditions; construction dust at work sites

Vibration – e.g., power tools, jackhammer

Never N/A

Toxic Substances – e.g., corrosives, carcinogens, poisons

Never N/A

Electrical Hazards – e.g., live electrical wires

Seldom to Occasional Exposure to live wires during electrical inspections; opening electrical panels

Explosive Hazards – e.g., bomb threats, chemicals

Never N/A

Confined Spaces – e.g., attics, manholes

Infrequent to Seldom Accessing attics; accessing crawl spaces under homes

Mechanical Hazards – e.g., running machinery, conveyor belt

Never N/A

Near / With Heavy Machinery – e.g., tractor, forklift

Infrequent to Seldom Exposure to tractors, forklifts, bobcats and other construction equipment at work sites, but incumbent does not operate said machinery

Other – e.g., unique aspects of work environment

N/A N/A

VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.


1,2,3 Emergency situations; to be able to smell fire or foreign substance; identifying electrical burn; identifying dangerous gases or vapors at work sites

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous 1,2,3,4,6,8,9 See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; exposure to computer screens. All inspection duties require the use of sight.



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Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.

Continuous 1,2,3,4,5,6,7,8,9 Hear in the normal audio range with or without correction. Exposure to noise. Sufficient hearing for awareness of construction equipment operating nearby. Attending meetings.

Speaking: Ability to orally communicate information and ideas verbally

so others will e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,5,6,7,8 Assisting co-workers; responding to phone calls; providing customer service in person; answering questions on code or permits; providing expert witness testimony

Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.


1,2,3,4,5,6,8,9 Printed material; computer data; forms; emails and handwritten notes; training materials; code books; inspection cards; route sheets

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.


1,2,3,4,5,6,8 Handwriting, computer data entry, memorandums; route sheets; signing permits; completing paperwork

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,4 Simple calculation checks on data entry being verified

IX. Personal Protective Equipment / Safety Training and Devices:

It was clarified in interviews that incumbents are provided with safety goggles, hard hat, coveralls, gloves, work boots, fluorescent vests, flashlights and ear plugs. City-owned vehicles contain first aid kits. Fire extinguishers are readily available in office work space.

X. Required Qualifications:

Education/Training/Experience:

Level I: Graduation from high school or equivalent. Four years of recent, paid construction experience as a carpenter, plumber, electrician, construction superintendent or licensed general contractor or two years of recent, paid work experience performing standard or special building inspections. Bachelor's degree in architecture, civil, mechanical or electrical engineering may substitute for the required construction or inspection experience. Level II: Graduation from high school or the equivalent. Two years of recent, paid work experience performing standard or special building inspections. Level Ill: Graduation from high school or the equivalent. Four years of recent, paid work experience performing standard building inspections. Special inspection experience may substitute for two of the required four years of standard inspection experience.



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Knowledge Of:

State of California Title 24 Building, Fire, Plumbing, Mechanical, Electrical, Energy, Green Building Standards and City of Santa Monica Municipal Codes; Reference and Nationally Recognized Testing Laboratory Standards related to construction materials and equipment; Principles, practices and methods of building, plumbing, mechanical, electrical, energy and green building design and construction; Preservation techniques and the State of California Historical Building Code; State and local regulations related to construction permits including but not limited to: asbestos and lead paint removal, air quality, CAL-OSHA safe work practices, licensing of design professionals and contractors, worker's compensation insurance, exterior noise standards, green building standards, and seismic retrofit and fire sprinkler requirements; Municipal zoning and land use principles; State of California Title 25 Mobile Home Park regulations; Effective customer service techniques.

Ability To:

Read and interpret architectural, structural, disabled access, plumbing, mechanical, electrical, energy and green building drawings and specifications and determine applicable building code requirements; Perform field inspections and identify violations of building, structural, disabled access, plumbing, mechanical, electrical, energy or green building codes and related ordinances; Make computations and analyses to check construction for conformance to the applicable code and acceptable standards of practice; Review and evaluate material tests, special inspection and structural observation reports, and appeals for alternate methods of construction or equivalency of alternatives; Provide clear and understandable written responses related to inspection; Provide effective oral communication for clarification of inspection comments and related requirements; Establish and maintain effective and cooperative working relationships with City employees and the public; Resolve conflicts and effect solutions to both technical and non-technical problems; Climb stairs, ladders and construction scaffolding; Maintain balance on temporary construction elements; Provide effective customer service.

Licenses / Certifications:

Level I: Possession of a valid Class C driver license. Certification in one of the following Residential or Commercial disciplines: Building, Mechanical, Electrical, Plumbing Inspector or Special Inspector for Structural Steel, Masonry or Reinforced Concrete from the International Code Council. Level II: Possession of a valid Class C driver license. Certification by the International Code Council as a Commercial Building Inspector and possession of one of the following: Commercial Electrical, Commercial Plumbing, or Commercial Mechanical Inspector. Level Ill: Possession of a valid Class C driver license. Certification by the International Code Council as a Commercial Building, Commercial Electrical, Commercial Plumbing and Commercial Mechanical Inspector

Skill In:

Using a personal computer and applicable software applications; Working effectively with persons from diverse social ,cultural and economic backgrounds

Working Conditions:

Some work is generally performed indoors in an office environment. On occasion, work requires frequent inspections at construction sites, abandoned buildings, and other outdoor work sites, as assigned. Weekend and evening work is occasionally required. Physical demands include standing, bending, stooping, crawling, lifting up to 25 pounds, climbing ladders and flights of stairs, walking, and sitting. Counter work and working in front of a computer terminal is also required. Exposure to dust, dirt, odors, noise, vibrations and other outdoor elements may be encountered.

Supervision Received: Works under the technical supervision of the Inspection Supervisor who outlines work assignments, occasionally reviews work in progress, and periodically reviews completed work.

Supervision Exercised: None



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XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.

MEMORY

YES

1,2,3,4,5,6,7,8,9

Ability to remember locations and work procedures; ability to perform activities of a routine nature; ability to understand and remember detailed instructions

REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9

Ability to perform activities within a schedule, maintain regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES

1,2,3,4,5,6,7,8,9

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,7,8,9

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES

1,2,3,4,5,6,7

Ability to negotiate with, instruct or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading; mentoring.



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XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

John Guerrero

Inspection Supervisor

Michael Pauly

Lead Combination Building Inspector

Christina Winting

Human Resources Manager

XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; 9/25/13

In order to develop this Essential Functions Job Analysis, the Consultant noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA: Amy Lear, Senior Consultant Human Resources & Disability Compliance Shaw HR Consulting, Inc. 107 N. Reino Road # 414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

city of santa monica essential functions job analysis · pdf file · 2013-10-21an...

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