clearbenefits.ca - client introduction package v2.0
TRANSCRIPT
Client Introduction Package Programs & Services
ClearBenefits.ca - Client Introduction Package v2.0
Welcome to ClearBenefits.ca
Who We Are ClearBenefits.ca is a modern benefits company. We apply a unique blend of knowledge, product
management skills, proactive planning and service to design proven solutions for small to mid-sized
employers, providing a comprehensive range of Group Benefits products and services to clients
including:
Brokerage of traditional benefits programs through a variety of insurers
Pooled - develop, manage, distribute and service our exclusive Pooled Group Benefits products
Benefits Management of traditional and pooled programs for clients
Considering Benefits? The first step is choosing a broker you are comfortable working with as the advice and support you receive can be central to the long-term success of your benefits program.
Why ClearBenefits.ca? Attracting and retaining the right talent is necessary in a competitive business environment. Working
with start-ups, rapidly scaling and established businesses, ClearBenefits.ca understands your current
(and future) needs, delivering programs your company can be proud of.
Whether you are a group of 2 - 500+ with simple or complex needs, or looking for a program that offers the ultimate in affordable stability, we have the right plan for your business.
ClearBenefits.ca - Client Introduction Package v2.0
Brokerage
ClearBenefits.ca takes a consultative approach in developing the right plan for your organization.
Step 1: Client Needs Evaluation Prior to structuring a strategy and plan design, ClearBenefits.ca reviews your current situation, approach to employee compensation and your intended outcomes. This review serves as the foundation for setting clear, strategic plan design goals, considering value-added programs, identifying areas of potential cost savings.
Step 2: Plan Design Based on the results of our review, we work collaboratively with you to make sure the chosen plan design meets your desired outcomes.
Step 3: Market Analysis and Procurement Based on your specific needs and plan design, we implement a customized market analysis to identify potential re-balancing and cost-saving opportunities before moving forward.
Step 4: Implementation Present the most appropriate options so we can proceed with implementation of the option that best meets your chosen objectives.
Step 5: Onboarding ClearBenefits.ca co-ordinates any plan changes and prepares staff communications.
ClearBenefits.ca - Client Introduction Package v2.0
Pooled Programs
Pooled programs are an ideal solution for companies looking for an affordable benefits program with a history of rate stability and are easy to budget for. ClearBenefits.ca pooled programs balance quality coverage with stable rates, effectively eliminating the volatility common to most benefits plans for groups of 3 - 50+.
Why Pooling? We use a “true insurance” approach towards benefits with a spread of risk across many clients, effectively transferring risk to the pool, delivering what clients expect a benefits plan should be.
In order to create stability for all participants of our programs, our pooled approach blends the factors that normally create rate volatility for traditional group plans:
Initial pricing
Claims
Average age
# of staff
Gender mix
Inflation trend While the factors affecting the rates for individual groups can vary significantly from year to year, our pooled programs have a proven history of delivering rate stability for all clients making our plans easier to budget for.
Combined annual rate adjustment for Extended Health & Dental:
4.63% - 7 year average to May 2015
ClearBenefits.ca - Client Introduction Package v2.0
*Pooled Group Benefits Programs underwritten by Co-operators Life Insurance Company
Benefits Management
Ideal solution for clients that prefer experienced management of an existing benefits program.
The success of our pooled Group Benefits products gives us a unique experience of what is required
to manage your Group Benefits program. Our stable rate methodology helps provide clients the best
opportunity for long-term success.
What we do Review your current circumstances to understand your needs and objectives
Present appropriate recommendations
Ensure you are paying fair and responsibly priced premiums, within a comfortable budget
Ongoing service & administrator support
Provide ongoing plan maintenance, focusing on affordability and premium stability
Working with ClearBenefits.ca
When you choose to have ClearBenefits.ca to manage your Group Benefits program:
An Agent of Record letter is sent to your current Group Benefits provider appointing ClearBenefits.ca to manage your Group Benefits program
The transfer takes 5— 10 business days. Once the transfer is complete, you will receive a call from our office to welcome you, and start work on implementing solutions for any issues there may be.
Please complete and return the form on the last page of this PDF
on your company letterhead to our office for processing
ClearBenefits.ca - Client Introduction Package v2.0
Administration & Support
Service to Simplify Administration ClearBenefits.ca structured service process is designed to keep your plan current, proactively
addressing common administrative issues that arise.
Onboarding Review We will do a review of your plan and work to resolve any outstanding claims, service and administration issues including:
Enrollment of eligible staff, waiting period etc.
Late applicants
Disability, maternity / paternity leave or leave of absence
Update salaries
Update family status of staff
Over-age dependents attending post-secondary (ages 21 - 25) Policy for benefits during various employment situations (ie. disability etc.)
Compliant with:
Labour agreements
Employment contracts
Our dedicated service staff are your direct contact, and will be in touch with you on a regular basis.
ClearBenefits.ca - Client Introduction Package v2.0
a few questions...
Will my employees want a plan? Overwhelmingly, YES. Almost all employees value a benefits plan far in excess of a cash raise.
Will my employees value the plan we choose? Employees always seem to appreciate a benefits plan that provides good value. They could now have affordable access to a wider variety of quality healthcare than they may normally afford for themselves and their families (i.e. dental, prescriptions, vision, chiropractor etc.) A healthier workforce means fewer sick days and less disruption for your business.
Is the plan affordable? Employers are always pleased with how affordable our plans are. We look at a variety of factors in order to match the right cost structure to your unique situation.
Should we share the cost of the plan with our employees? Most employers share the cost of a plan 50/50 with their employees. Generally employees expect there will be a cost sharing of the plan.
Can the “couple” rate apply to a single parent with 1 eligible dependent? Yes. It can apply to a married couple, common-law spouses or a single parent with 1 eligible dependent.
Is there much on-going administration? Not really. Normal ongoing administrator functions are just regular maintenance; adding/deleting employee & dependent information and payroll deductions of the employee portion. Employees are responsible for reporting any changes to the plan administrator, and for privacy, employees submit claims directly to the insurer.
Will we have help with the initial set-up and on-going support? Yes! We utilize a structured approach from our initial contact to the ongoing service. Our structured approach is designed to ensure your plan runs smoothly, is kept current, contains costs, and effectively eliminates common administrative issues that can arise.
How much will this cost? We find that if the employer's portion of the monthly premium is approx. 2.5—3.5% of payroll (based on a 50/50 cost sharing with the employees), both the employer and the employees are comfortable and feel they are getting good value. Depending on the option selected, this can be more affordable than a cash raise, with no additional EI, CPP or WCB contributions.
How do we get started?
For a quote, submit_on-line, email the attached form to [email protected]
ClearBenefits.ca - Client Introduction Package v2.0
starting a benefits plan...
Which plan is right? Each client has unique circumstances and similar needs
Clients typically ask for a plan that is affordable with quality coverage and stable rates
We recommend selecting a plan you are comfortable with, you can always upgrade later
Pricing? Coverage levels directly affect rates
Higher levels of coverage have higher premiums
Decreasing levels of coverage have proportionately lower premiums
Looking to contain costs? The only sustainable solution is to select a different coverage level
Brokerage Yes. We can design, implement and service a benefits plan customized for your business.
Ask about our brokerage services
Pooled Programs ClearBenefits.ca pooled plans are ideal for clients wanting stable, predictable rates
Shared risk through claims pooling makes our plans the easiest to budget for going forward
What information is needed to get a quote? No existing plan:
Company contact information
Employee information
Existing plan: When a client decides to change suppliers, additional information will be requested. This simply provides the quoting insurers the required information in order to properly assess risk.
Company contact information
Employee information
Current plan design
Claims and rate history
Copy of last billing statement
EP3 Certificate
We have an existing plan, what do we do now?
Please complete the form on the last page of this PDF on your company letterhead and email to [email protected] or fax 1.888.692.0113
ClearBenefits.ca - Client Introduction Package v2.0
Mail: 338 - 1641 Lonsdale Ave., North Vancouver, BC V7M 2J5 | Tel: 778.338.4083 | Tel (TF): 888.803.3800
Fax (TF): 888.692.0113 | Email: [email protected] | Web: www.clearbenefits.ca
Agent of Record Notification
This letter appoints ClearBenefits.ca as our Agent of Record, and authorizes ClearBenefits.ca to
become our servicing agency for the purposes of providing service, soliciting quotations and
negotiating on our behalf in regard to our Group Benefits Program.
.
This is our authorization to any insurance company or other organization underwriting such plans
to supply ClearBenefits.ca with any information as may be requested regarding existing plans,
possible future plans, or quotations on our Group Benefits plan.
This also constitutes our request to any such organizations to recognize ClearBenefits.ca as
Agent of Record with respect to any such plans, and to pay any compensation that may be due
on such business.
"Information collected by ClearBenefits.ca and its associates is used for the purpose of allowing Insurance carriers, ClearBenefits.ca and it’s associates to prepare proposals and services including employee benefits, and other related products
and services. Information collected will remain confidential and only be used for these purposes."
Dated at _____________________ this __________ day of __________ / 20__ _______________________________________ ____________________________
Client Authorized Signature ClearBenefits.ca
________________________________
Name & Title _______________________________________
Company Name
______________________________________
Insurance Carrier & Plan #
ClearBenefits.ca - Client Introduction Package v2.0