cloud-based project management (213746313)

8/12/2019 Cloud-Based Project Management (213746313)

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CLOUD-BASED PROJECT

MANAGEMENT

S O U T H E R N N E W H A M P S H I R E U N I V E R S I T Y

U N I V E R S I T Y O F N O T R E D A M E



AGENDA• Introductions

• Project Management in Academia

• What we need in a tool

•

Next Evolution• Collecting Lessons Learned

• Project Lessons Learned Report

• Identifying Recurring Patterns

• Q&A



PRESENTERSSouthern New Hampshire University

• Mary HigginsAVP Communications &

Program Launch, COCE

• Bill Harlow

Director of Academic Technology& Faculty Development, COCE

University of Notre Dame

•Frederick NwangangaManager, Database Services

• Sharon Hayward

OIT Project Manager



Initiation Planning

& Design

Executing

Monitoring

&Controlling

Closing

PROJECT LIFECYCLE



COCE

Academic

Team



Ease of Use



To Do’s, Collaboration



Plays well with Outlook



Next Steps

• Process workflows

• View projects and ongoing

processes



Initiation Planning

& Design

ClosingExecutingMonitoring

&

Controlling

Collect

LessonsLearned

PROJECT LIFECYCLE



Project Management

Went Well Needs

Improvement

LESSONS LEARNED PREPARATION

Governance

Went Well Needs

Improvement

Technical Execution

Went Well Needs

Improvement

What you need:• Large posters for each category

• Sticky notes – all the same color

• Pens or markers – all the same color

• A room with plenty of wall space

• Participants



LESSONS LEARNED CATEGORIESCommunication/ Communication plan, Change Management, Status Updates

Change Management (team, steering committee, sponsor, etc.)

Governance Management Support, Steering Committee/ Management

Product Vendor, Software, Hardware, Procurement, Legal review

Project Management Scope Management, Methodology, Timeline, Risk Management,

Meeting Management, Change Control, Task Management,

Estimation, Budget, Resource allocation

Requirements Clarity of requirements, functional & technical requirements

gathering

Teamwork Collaboration, ability to work together, cooperation, functional/

technical

Technical Execution Architecture, Infrastructure, Security, Interfaces, Environments,

Configuration, Installation, Cutover, Quality Assurance, Testing

Training End-user, support/admin of product, user guides, training

materials, Support Documents, End User Training, Admin

Training, Help Desk

Other



COLLECTING LESSONS LEARNED

Project Management

Went Well Needs

Improvement

• Participants write down

specific lessons learned on

sticky notes

•Use the categories to helpgenerate ideas

• Put the lessons on the posters

• Review

• Rank the top three lessons



LESSONS LEARNED DATA

Notre Dame SharePoint – Lessons Learned

Data

https://oit-sp.nd.edu/pap/Lists/Lessons%20Learned/AllItems.aspx?ShowInGrid=True&View=B6D05BCB-010E-4AF3-9953-DAF7B687A9BA&InitialTabId=Ribbon.List&VisibilityContext=WSSTabPersistence











PROJECT LESSONS LEARNED REPORT

Notre Dame SharePoint – Lessons Learned

Report

https://oit-sp.nd.edu/Pap/Lessons%20Learned%20Reports/Forms/updated.aspx











QUESTIONS?