Clubs/Organizations Advisor Training Session

PVCC Spring Learning WeekStudent Life & Leadership Staff

January 13, 2012

Agenda

• Welcome

• PB & J Activity

• 5 Stages of Event Planning

• What’s New?

• Active Status Requirements

• The Club Hub

• Thank You!

MEChA students Bryanna & Isabel

with PAWS the Puma

Activity Time

Peanut Butter & Jelly Time

During this activity one of you will give instructions on how to make a PB & J sandwich to your partner. After the instructions have been made, your partner will follow the instructions you have given to make the sandwich.

1. Find a partner at your table;

2. Decide who will give the instructions and who will receive them;

3. Go and get the ingredients you need from the back table;

4. You have 15 minutes to complete this activity.

The 5 Stages of Event Planning

1. Assess the needs

2. Goals and Objectives

3. Program Plans

4. Implementation

5. After the Event/Evaluation

Stage 1: Assess the Needs

Assessment is a means of assisting

the committee in determining the

needs of those for whom the program

is planned. Fall 2011 Involvement Fair

Stage 2: Goals & Objectives

Goals

The directions to go.

Objectives

The means to achieve.

“What is the overall purpose of doing this program?”

Stage 3: Program Plans

Approvals Submit to Student Life! Official

Functions, Petty Cash, Travel

Date and Time Check on R25 if space is available on

that date

Physical Arrangements Location, M&O Helpdesk, Tents, etc.

Marketing/Publications Flyers, Posters, Student Life Blog/FB

Finances Budget, Club Account, SLC Allocation

DelegateAssign Duties!!

Stage 4: Implementation of Plans

Follow Through! Follow Through!

Have a backup!Brainstorm alternatives and select the best solution

Identify problems as they arise and what the cause may be

Stage 5: After the Event

What to do after the event?A. Thank everyone (Volunteers and Attendees) B. Clean upC. Reconcile fundsD. Return equipment

EvaluateA. SurveyB. Plus/Delta

The Club Hub

The Club Hub

Here you will find information on all the clubs and organizations we offer, as well as campus events & activities, schedules, resources and policies, forms and the latest training dates. 

Active Status Requirements

Club Participation SLC Constitution

Club Statement of Activity Form

Advisor Update Form (if needed)

What’s Next?

Turn in FORMS Club Statement of Activity Form Advisor Update Form

Sign up for: Club Showcase 1/17-19 ~ All Day Involvement Fair 1/25 ~ 10am-6pm

Email Ryan to reserve a table Pick up a display board from Student Life (if needed) Schedule a student(s) to man the table

Training Workshops Check the Club Hub for upcoming training dates Sign up club members and self

Student Life Announcements

Club Showcase: Jan 17-19, KSC Hallway, 9am-6pm

Involvement Fair: Jan 25, 10am-6pm, KSC Courtyard

Paradise BBQ – Hot Dog!! Jan 25, 11-1pm, KSC Courtyard

PumaPalooza – March 28, 2012, KSC Courtyard. Food, games, prizes and tons of fun!!

Questions?

Thank you for your continued support of our students and

programs!!!