Club Forum28 May2014

Welcome and Apologies

Mr Geoff Rees

MU Sport Board Chair

Previous Minutes

Club Forum #2 (Wed 16 Oct 2014)

Presentation and minutes can be found on

the MU Sport website club resources page

Agenda

1. Club Funding Review (Tim Lee)

2. Sport and Clubs Working Group (Rod Warnecke)

3. Campaign for Melbourne (Chris Harvey)

4. Club Member Survey (Betony Dawson)

5. Refreshments and Networking

Club Funding Review

The 40 sporting clubs provide the 7,000 members with a range of competitive sporting, recreational and instructional opportunities each year.

In 2005 clubs received close to $600,000 in funding support.

Post Voluntary Student Unionism (VSU) funding was reduced to $130,000 in 2006 but has gradually increased to $345,000 in 2014 with the introduction of the Student Services and Amenities Fee (SSAF).

Club Funding Review

Financial and in-kind support from MU Sport is crucial for some clubs but not so critical for other clubs

Despite participation numbers continuing to increase the performance of many competitive clubs has not improved over the last five years

It is also a perception that there is a lack of transparency in the current distribution of funds MU Sport has determined to undertake a review of the current club funding model and develop a more transparent criteria for the future (2015 onwards) distribution of funds in line the Strategic Plan for Sport.

Club Funding Review

Terms of Reference

• Review current funding model and consider systems at other Universities and sports funding bodies.

• Consider the unique set of issues for instructional, recreational and competitive clubs.

• Develop a transparent and equitable club funding model aligned with the Strategic Plan for Sport

• Review to be lead by Sport Development Manager Rod Warnecke

Club Funding Review

Project Timeline

• Announce Review at Club Forum (May)

• Finalise brief and appoint consultant (Jun)

• Consultant to research SSOs, NSOs, VIS, AIS (Winning Edge) and Go8s and prepare discussion paper (Jul)

• Review at Sport and Clubs Working Group (Jul/Aug)

• Distribute draft report to clubs and review submissions (Aug)

• Consider budget position and present to MU Sport Board (Sep)

• Present at Club Forum (Oct)

• MU Sport Board confirmation (Nov)

• Club Funding Review recommendations roll-out from 2015

Club Funding Review

Funding Announcement

Sport and Clubs Working Group

• SCWG established by MU Sport to assist with the

development of guidelines, polices and procedures in

relation to sport and sporting clubs at the University– SACS Committee Report (2012) Recommendation 3 identified the need for the

development sports-related policies and procedures consistent with University’s

Strategic Plan for Sport

– EOI for SCWG closed on Friday 31 January

• Members were appointed in April 2014

• SCWG met on Tue 20 May

Sport and Clubs Working Group

SCWG Members are:

• Rosemary Bisset

Volleyball Club Member, DSA Recipient, Past VP of AVF, Head of Sustainability

Governance & Risk (NAB)

• Alison Campbell

Past Netball Club Member, Winged Victory Physiotherapist at multiple Uni Games,

Senior Manager High Performance (APC)

• Luke Cawley

Underwater Club Member and Past VP, PADI-certified scuba and rescue diver, Deep

Cavern-certified diver, Secretary of SDFV, Engineer (Planet Innovations)

Sport and Clubs Working Group

SCWG Members are:

• Viet Hoang

Kendo Club Member and Past President, TM/Coach at multiple Uni Games, 1st Dan

qualified, School of Media & Communications Program Officer (RMIT)

• Ben Yeo

Water Polo Club Member and Past President, DSA Recipient, TM/Coach at multiple

Uni Games, Water Polo Victoria and Victorian Seals (NWPL) Director, Senior

Corporate Advisor (Novus Capital)

The Campaign for the University of Melbourne

The Melbourne University Sport Foundation Update

Supporting Student Participation via the Annual Appeal

The Campaign for the University of Melbourne

Educating tomorrow’s leadersFinding answers to the world’s grand

challengesEnriching our communities

SPORT IS AN ESSENTIAL

COMPONENT OF THE UNIVERSITY

EXPERIENCE

The Melbourne University Sport Foundation

Supporting Student Participation via the Annual Appeal

• Capital invested by the University

• Interest up to 5.5% made available for the use of clubs.

• MU Sport provide quarterly reports to relevant club committees

The Melbourne University Sport Foundation

Sport and related facilities and infrastructure are essential features of the University of Melbourne

• University Trust Record 7.281

• Focus is on the long term sustainability of Clubs

• $20 000 can establish a Club Chapter

Supporting student participation via the annual appeal

Supporting student participation via the annual appeal

Online go.unimelb.edu.au/a7fn

Provides options for recurring giving plus instalments

Melbourne University Sport Donation Form

Contact Chris if you are thinking about running an annual appeal for your club (this year or next)

Suggested timing for 2014: consider sending between 1 June and 24 June

For more information

The Campaign for MelbourneThe Melbourne University Sport FoundationEstablishing an annual appeal for your Club

Chris HarveySenior Development ManagerMelbourne University Sport03 9035 57810430 46 55 33ch@unimelb.edu.au

Club Survey Refresh

• Club Survey was conducted in June 2013

• 1,200 Club members and 680 Non-club members responded

to the survey

• Tai Chi and Wushu (%) and Hockey (#) received $500 each for

responses, Ultimate and Softball received $300 and $200

respectively (%)

• Stuart Alexander (Boat) was the iPad individual winner

• Each Club received their individual Club results in December

2013

Club Survey Refresh

• Overall analysis was very good news: 

79.9% of Club members were satisfied with their

Overall Club Experience

• Of the individual satisfaction drivers:

Club Culture was highest ranked with 82.0%

Club Servicing was next ranked with 81.0%

Practice Sessions was 3rd with 80.6%

Club Survey Refresh

• However, areas of improvement clearly identified:

Overall Practice Facilities/Equipment (74.6%) and

Member Amenities (74.5%) satisfaction was low

• Of the individual satisfaction drivers:

Practice facility(s) clean and well maintained (72.1%)

and change rooms and showers meet needs (72.8%)

were the lowest ranked

Club Survey Refresh

• Recent Sports Precinct facility development expected to

impact on future satisfaction of on-campus facilities

– Sports Centre team change facilities; function and meeting spaces

– Oval Pavilion team change facilities, social space and function space

• Engagement with City of Melbourne to continue to impact

on future satisfaction for off-campus facilities

Club Survey – Next Steps

Step 1 • MU Sport to engage independent consultant David McLeod to

provide further analysis on Club benchmark measurements using original Club survey data from 2013

Step 2• Each individual club's member satisfaction results will be

compared to the performance average (benchmark) of its club type (Competitive, Recreational, Instructional)

• Clubs +/- 20% off the benchmarks to be identified and engaged for discussion

Club Survey – Next Steps

Step 3• Sports Development will meet with identified clubs to review

their results and discuss opportunities for increasing member satisfaction, in particular any areas which are below the club type benchmark (where mutually agreed)

Step 4• Agree on long/short opportunities/strategies for club (with MU

Sport) to increase member satisfaction

• Survey to be conducted in 2015 and bi-annually thereafter

Forum Close

Next Forum: Wed 15th Oct

Thank you for attending

Refreshments and networking

Club Forum28 May2014