CLUB LEADER ORIENTATIONOffice Of Student Life2012-2013

OFFICE OF STUDENT LIFE We provide

leadership development opportunities that support students in becoming agents of positive social change.

Programs & Services include: LMCAS Student

Government Student

Ambassadors Clubs/Organizations Leadership Programs Inter-Club Council

STUDENT LIFE IS SUPPORT… Club Leaders & Advisors are invited & encouraged to

utilize the office & staff to organize any activity or club matter.

Leadership Trainings:Fall Leadership Retreat

UC Berkeley Leadership SymposiumLeadership Courses & Workshops

Event Planning Coaching & Meetings Materials & Supplies

Banners & Flyers (Graphic Artist)Mailbox

Computers - Printers - Copy Machine Advertising & Publicity (Resources & Approvals)

OFFICE USE POLICIES Office Use

Common work space.

Be conscious of volume.

Respect

Computer Use Computers are to be

used for academic & leadership development.

CHARTERING A CLUB Complete Chartering Packet.

4 Club Officers 2.0 cum GPA

1 Club AdvisorFinancial Signature Card

Club Constitution Outlines the club’s purpose, intent, officers duties, election,

meeting process & other important information about the club. If there is a problem w/in your club, refer to your constitution &

Advisor to help guide you.

Club Leader Orientation

ROLE OF CLUB OFFICERS A successful Club Officers will…

Provide the Advisor with contact information of all officers.

Schedule & notify advisor of club meetings in advance.

Keep good records of meetings (agenda, minutes, budgets).

Ask the Advisor well in advance before planning an activity

INTER-CLUB COUNCILInter-Club Council:

Coordinating group for LMC Clubs

Each club is represented

Membership is optional

Forum for expression

Coordinate events & activities

Organize Club Days

Monday (beginning 8/29)3:00pm – 4:00pm

Library Conference Room 2

The Role of ICC RepVote on behalf

of clubRepresent

specific club/organization

Must be present at all meetings

MONEY MANAGEMENTAll student organizations are required to do their banking through the college, and accounting for

the funds will be performed by the District

Accounting Office.

Monthly Budget Detail Student Deposit Form

Club Check Request Form Cash Advance vs. Authorization for Payment

Wednesday/ Wednesday Cash Advance Reconciliation Form

Must be submitted w/in 2 weeks of cash advance.

FUNDING & FUNDRAISING Inter-Club Council (ICC)

Seed Money Complete ICC Budget Request Form Advertising Requirements Funding for events/activities only Matching funds up to $700

LMCAS Complete LMCAS Funding Request Form Funding for events/activities & projects, etc. No limit on funding amount

Donations Must be coordinated w/Foundation Office Complete Gift Acceptance Form

RESERVING FACILITIES Use of Facilities

Scheduling the use of facilities is permitted for chartered clubs Meetings Events

Advisor submits Staff Use of Facilities Form Include Club Name

Advisor MUST be present during use.

Tabling in Quad (indoor & outdoor) Club Officer can schedule with Student Life Office Schedule 1 week in advance.

EVENT PLANNING All club events &

activities are subject to approval of the Office of Student Life.

Attendance of more than 75 people is expected.

Event is held after 9:00pm during the week.

Event is held after 5:00pm on Friday or during the weekend.

Event/Activity is off campus

ADVERTISING & PUBLICITY Promote & publicize information about your club &

it’s activities. The Advertiser Publicizing On-Campus

Student Life E-Newsletter Bulletin Board Guidelines Banners/Flyers Request

OFFICE OF STUDENT LIFEOffice Hours

Monday - Thursday9:00am – 5:00pm

Friday 9:00am-4:00pm

Office 925-439-2181 ext3266

Ashley Adams,Coordinator925-439-2181 ext3354alove@losmedanos.edu

Demetria Lawrence, Coordinator925-439-2181 ext3941dlawrence@losmedanos.edu