club management president-elect training seminar janice a. wilkins 2012 district 7570 pets
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Whoever we are and wherever we live, each of us yearns for the same peace and contentment and for the same fulfillment in our daily lives…. Kalyan Banerjee President, RI, District 7570 PETSTRANSCRIPT
Club ManagementPresident-Elect Training Seminar
Janice A. Wilkins
2012 District 7570 PETS
Club Management from the President’s perspective boils
down to this:Motivation
2012 District 7570 PETS
Whoever we are and wherever we live, each of us yearns for the same peace and contentment and for the same fulfillment in our daily lives….
Kalyan BanerjeePresident, RI, 2011-12
2012 District 7570 PETS
In Rotary, our business is not profit. Our business is peace. Our reward is not financial, but the happiness and satisfaction of seeing a better, more peaceful world, one that we have achieved through our own efforts.
Sakuji TanakaPresident, RI, 2012-13
2012 District 7570 PETS
Peace, in all of the ways that we can understand it, is a real goal and a realistic goal for Rotary. Peace is not something that can only be achieved through agreements, by governments, or through heroic struggles.
Sakuji TanakaPresident, RI, 2012-13
2012 District 7570 PETS
Peace is something that we can find and that we can achieve, every day and in many simple ways.
Sakuji TanakaPresident, RI, 2012-13
2012 District 7570 PETS
Definition of an Effective Rotary Club
• Sustains or increases it membership base• Implements successful service projects in the the
community AND in communities in other countries Supports The Rotary Foundation, both financially and
through program participation Develops leaders capable of serving Rotary beyond
the club level
2012 District 7570 PETS
Qualifications of an Effective President
• Must be a member in good standing• Must attend PETS while serving as President-Elect• Additionally, the President should have:
– Ability to assume the leadership of the club and possess the esteem and the confidence of the members
– Sufficient time and effort to lead the club– Experience in the club– Have attended one or more district conferences– A working knowledge of the club’s constitution and
bylaws
2012 District 7570 PETS
Duties of the President
Ensure each meeting is well planned, is opened and adjourned on time
Preside at regular meetings of the board of directors
Appoint Club committee chairs Ensure that each committee has defined
objectives and guidance
2012 District 7570 PETS
Duties of the President (cont.)
Attend the district conference Cooperate with the DG in all club and district
matters Supervise the preparation and accounting of a
club budget Ensure that the club maintains a
comprehensive training program
2012 District 7570 PETS
Duties of the President (cont.)
Ensure DG monthly newsletter is disseminated to club members
Submit a comprehensive financial closeout report to the club in June, defining the extend to which the club achieved its objectives and goals for the year
Work cooperatively with the President-Elect• Arrange a joint meeting of the incoming and
outgoing club boards to ensure a seamless transition and continuity.
2012 District 7570 PETS
Organization of the Rotary Club
Club Leadership Team President Past President President-Elect President Nominee (Vice President) Directors (number to be determined in Club Bylaws) Secretary Treasurer Sergeant-at-Arms
2012 District 7570 PETS
Organization of the Rotary Club (cont.)
Standing Club committees Club Administration Chair Club Public Image Chair Club Membership Chair Club Foundation Chair Club Service Projects Chair
• Ad Hoc Club committees as needed
2012 District 7570 PETS
Clubs Must…
Pay per capita dues to RI Pay RI and District dues without outside
financial assistance Meet regularly Implement service projects Plan for Governor’s visit & club assembly Maintain liability insurance Promote district conference
2012 District 7570 PETS
Meetings Should…
Be well organized, motivating and educational Be punctual Be free of distraction Offer planned programs announced in advance Provide Rotary Education Provide opportunity for awards and recognition Offer fellowship
2012 District 7570 PETS
Club Incorporation
Dependent on local circumstances – seek expert help
Advisable to protect unusual, repetitive activity
Consider incorporation of activity, not club Protects club members Protects specific activity
2012 District 7570 PETS
Club Liability Insurance
Liability insurance mandatory in USA clubs. Provided through RI
Provides coverage for claims: Arising out of bodily injury / property injury to a 3rd party Made against club officers resulting from their activities and
management Does not provide coverage for bodily injury/property
injury to 1st party insured (Rotarians or volunteers) Additional insurance requirements dependent on
local circumstances – seek expert help
2012 District 7570 PETS
To be a Good President
Motivate Delegate Set achievable yet challenging goals Maintain working knowledge of all policies and
procedures Lead by example Include everyone Know all club members Have FUN
2012 District 7570 PETS
References
Club Officer’s Kit 2010 Manual of Procedure Rotary Foundation Code of Policies January 2011 US Rotary Club and District Liability Insurance
Program o www.locktonportal.com/sites/rotary/resources
Username: Rotarian Password: Resources#1
o http://www.rotary.org/en/members/generalinformation/insurance/Pages/ridefault.aspx
2012 District 7570 PETS