UO Club Sports Leadership Workshop Series

Prioritizing and Finding Balance

Juggling all the Balls of a Busy Club Sports Leader

WELCOME!

University of Oregon Club SportsErb Memorial Union, University of Oregon

SESSION GOALS

To discuss time prioritizing strategies that may help you better manage your time

across all aspects of your life.

Time Awareness

“We think we are going to have more time at

some unspecified future date than we

do now.”Hyrum Smith, Time Management guru

Goal Planning Sheet

5 minutes1.What activities and what people am I passionate about?2.Who do I want to be?3.What do I want to do?

Daily Priorities Monthly Priorities Yearly Goals Life Goals

Prioritizing

“The key is not to prioritize your schedule,

But TO SCHEDULE YOUR PRIORITIES.”

--Steven Covey

Daily PrioritizingBaking the CAKE of Daily Life

A- Highest priority, must be done today (a main ingredient of the CAKE)

B- Medium priority, need to be done, but can wait if time runs out (an important ingredient of the CAKE)

C- Lowest priority, it would be nice to get these tasks done, but not important to get them done today (aka “frosting”)

DAILY PrioritizingTask Item What’s the

Situation?Priority

Write Intro to Psych Paper

Intro is due tomorrow at 8am

A

Library-Research for English Paper- 1 hour

Due end of term

B

Visit Club Sports Office- Motor Pool Request

Trip is on a busy travel weekend in a few weeks

A

Pay Phone Bill

Due in 10 days

C

Do Laundry It’s piling up C

Creating an Effective Daily Priority ListPrioritizing items on the listWhat items on the are time sensitive?What items on the list are crucial to

reaching your longer term goals?What items are within your circle of

control and which ones are not?Break items into smaller chunksBUFFER your schedule

Make a new list every day (should only be a few items)

Tips for Writing Daily Priorities

Task Item What’s the Situation?

Priority

Psychology Psychology Paper

Write Intro to Psych Paper

Visit Library Library-Research

Library-Research for English Paper

Visit Club Sports Office

Club Sports Office-Travel

Club Sports Office-Fill Out Motor Pool Request for next weekend

Daily Prioritizing-Time Management

“Even the small things in daily life don’t always go as smoothly

as you intend.” -Life

Time management tip: Try buffering daily priorities by 50% to counteract effects of THE UNFORESEEN

DAILY PrioritizingTask Item ET AT

Book Tickets for Club Sports Trips

30 minutesBuffered-(45 minutes)

1 hour= 60 minutes

Study Chap. 1-4 for Biology

2 hoursBuffered-(3 hours)

1.5 hours= 90 minutes

Organize Notes for research paper

30 minutesBuffered-(45 minutes)

1 hour=60 minutes

Workout at Gym 1 hourBuffered-(1.5 hours)

1. 5 hours=90 minutes

Post Office 10 minutes Buffered-(15 minutes)

30 minutesTOTAL MINUTES:ET Total=250 minutes/4 hours AT=330 minutes/ 5.5 hoursET Total (Buffered)=375 minutes=6.25 hours

Finding BalanceThink about what happens when time sensitive, out of your circle of control ,daily items dominate your daily list on a daily basis?

Using Prioritizing Strategies in Club Sports Leadership

Prioritizing Club Goals“Baking your Club Cake”

1.What are the main ingredients each term?

2.What are the frosting items?

3.Would you like to put candles on your club cake?

In ClosingWhen If you are overwhelmed:Don’t be afraid to evaluate current

commitments and Are you prioritizing? Priorities change over time,

“It’s not enough to be busy, so are the ants.

The question is, what are we busy about?”

Henry David Thoreau, author

Prioritizing and Finding Balance

See you at the next Club Sports Leadership Workshop!