THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their regular monthly meeting on Tuesday, March 5, 2013 beginning at 6:00 P.M. in the board room, suite 209 of the Anson County Government Center.

Commissioners present: Anna H. Baucom, ChairRoss Streater, Vice ChairBobby SikesDr. Jim SimsHarold C. SmithVancine SturdivantJarvis Woodburn

Staff members present:Lawrence R. Gatewood, County ManagerBonnie M. Huntley, CMC, NCCCC, Clerk to the

BoardRita James, Data ProcessingRobert Thomas, Finance OfficerCarol Gibson, Interim Health DirectorSteve Adams, Board of Elections

Others: Scott Forbes, County Attorney

Chairman Baucom called the meeting to Order, welcoming those present. Pastor Steve Adams, Harvest Ministries, delivered the Invocation. Chairman Baucom noted that Mr. Adams was also Director of Board of Elections and was doing a good job for us.

Approval of the Agenda by Commissioners: Chairman Baucom reminded board members of their Ethics policy and reminded them to avoid a conflict of interest and the appearance of conflict and if they see anything that could be construed to be a conflict to let it be known and they will deal with it. Chairman Baucom asked if there were additions to the agenda. County Manager Gatewood asked to add a closed session for personnel. Commissioner Sikes commented that he also had a personnel matter for closed session. Commissioner Sturdivant added a discussion of the personnel policy issue under Administrative Matters. Commissioner Woodburn added an issue regarding 911 and EMS under Commissioner Concerns. Motion by Commissioner Smith, seconded by Vice Chair Streater, to approve the agenda with the additions. Motion carried unanimously.

Public Addressed to the Board:Robert Levine shared that he represented Joshua House, a project he

is starting here in Anson County for prisoner reentry. Mr. Levine stated that he also hopes to start a transition learning center for these men, realizing it

requires more than a change of location. Mr. Levine feels a spiritual and emotional mentoring has to take place before the actual physical things take place such as a job and home. Mr. Levine noted that six hundred sixty thousand prisoners will be released from prison this year and five hundred eighty thousand of them will return to prison within twelve months. Mr. Levine stated this was the first step in doing something about this. Mr. Levine stated that he was going to need the board’s endorsement for grants and their moral and financial support. Mr. Levine added that there may even be properties available they could use. Mr. Levine stated that Dr. John Jennings of Charlotte has been doing transitional houses for the last six years in five different states has agreed to back them with whatever they need to be able to set this up. Mr. Levine stated that he has been in touch with the program directors at the prison and they were already sending prisoners to him. Chairman Baucom voiced an appreciation for his interest and asked if he was in the ministry. Mr. Levine answered yes and he was at the prison very Tuesday and Thursday and was now holding Bible studies on Tuesdays. Mr. Levine was hopeful that on Saturdays he could do a video series there for the prisoners. Mr. Levine was of the opinion this was the beginning of something big and a vision not his own. Commissioner Smith asked what the majority were in prison for with Mr. Levine answering drugs, physical violence and larceny. Commissioner Sturdivant asked the number his facility would house with Mr. Levine answering the only one they can start using was in Richmond County and the owner wants it used for prisoner reentry. Commissioner Sikes asked if it would be an enclosed facility with Mr. Levine stating this would be released prisoners with Mr. Levine envisioning at some point having a ranch with transition homes or halfway houses. Commissioner Sikes felt communities would not be in favor of this with Mr. Levine wanting it to be outside the physical city limits but close enough where transportation would not be an issue. Mr. Levine mentioned his missionary trip to Israel recently and every facility has solar water heaters and he would like to start something using solar or wind power using prisoners to create at least solar water heaters. Commissioner Woodburn asked if he would deal primarily with Brown Creek or all with Mr. Levine answering eventually all. Chairman Baucom thanked Mr. Levine for his work.

Janine Rywak introduced the new local foods agent Dustin Adcock to board members. Ms. Rywak stated that he will serve Anson, Union and Stanly counties. Mr. Adcock shared that he was born and raised in Union County and lives close to the New Salem area. Mr. Adcock stated that he operates a small farm and was a school teacher for six years teaching agriculture and was the FFA advisor. Mr. Adcock stated that his focus was on local foods and he would be helping farmers to find new crops and he hopes to be influential with farm fresh ventures. Chairman Baucom asked Mr. Adcock if he would be working with the farm fresh program and the prescriptions with Mr. Adcock answering yes. Chairman Baucom asked what if she was to subscribe and one month she received a box full of okra would

she have any recourse with Mr. Adcock stating they have pickling classes. Mr. Adcock explained that they guarantee a variety and will versify.

Jeddie Bowman stated that he lives in Polkton and feels an encroachment situation is taking place with a home structure. Mr. Bowman stated that he has taken out a warrant for communicating threats on the gentleman that lives at this property and he has not had his day in court. Mr. Bowman was of the understanding that the DA dismissed the charge of communicating threats on the gentleman and he had a bond on his head for ten thousand dollars. Mr. Bowman shared that he used GIS to determine the exact markings behind this house because the man living there has threatened to burn him if he walks behind his house. Mr. Bowman stated that he did everything he could throughout 2011 to have a secure home for his family. Mr. Bowman stated that the manner and action of this gentleman has prohibited him from harvesting pine needles behind this address. Mr. Bowman stated that he was looking for help anywhere he could find it. Commissioner Smith asked if he owned the property with Mr. Bowman answering he was an heir and was currently paying the taxes for this address. Mr. Bowman noted his name was not on the deed but his family was aware of what was going on. Commissioner Smith stated that Mr. Bowman said the magistrate would not issue him a warrant on two occasions and feels law enforcement should help him. Chairman Baucom stated that if she were in his shoes she would hire an Attorney and get legal advice. Commissioner Smith felt he should be able to contact the Attorney General’s Office and that people would represent him if he didn’t have money.

Administrative Matters:Community Health Assessment: Ms. Gibson noted she appeared as

a mandate from the State of North Carolina to present their community health assessment summary. Ms. Gibson explained that the document was an unfunded mandate done every four years. Ms. Gibson outlined that they have to interview citizens and informants and this year with the help of the hospital and Dr. Fred Thompson they hired a firm to assist in writing the document. Ms. Gibson stated that they did 671 public surveys at various places in the county, interviewed 115 key informants and did 120 interviews with health resources in the county. Ms. Gibson shared that the document was about four hundred pages long and she did not bring a copy for board members because the state has yet to send out a letter saying the document was ok. Ms. Gibson stated that once complete the document would be posted on their new website, copies would be placed at the library, Chamber of Commerce and the County Manager’s office. Ms. Gibson voiced a concern that as we go forward the information contained in the document would not be current. Ms. Gibson shared that they met with Healthy Ansonians and decided that our two priorities this year would be obesity and diabetes. Ms. Gibson stated that the health department has the Yost Grant to help diabetics and with the current health insurance problems their diabetic

patients are having trouble getting to the doctor for prescriptions for Yost to pay for their supplies and medications. Ms. Gibson stated that they were working on a physician to come be the one that writes the prescriptions so they will be served. Ms. Gibson noted that according to the state thirty-six percent of our citizens are morbidly obese. Ms. Gibson stated that the board would be hearing from them about their action plan in June. Ms. Gibson stated that the five top health concerns from the public members that completed the survey were illegal drug use, tobacco use, teen pregnancy, obesity and alcoholism. Ms. Gibson stated that the key informants, comprised of physicians and business leaders that were interviewed gave their top five as adult diabetes, lack of knowledge of a healthy life style, obesity, poor diet and nutrition and cardio problems and diseases. Ms. Gibson stated that when you look at the county data book that the state puts forth, their top five are diseases of the heart, cancer, cebreal vascular disease, chronic lower repertory disease and diabetes. Ms. Gibson was of the opinion we were on the right track. Ms. Gibson stated that the community health assessment would be published as soon as they get the ok from the state. Chairman Baucom voiced appreciation for the information.

Increase in Health Department Fees: Ms. Gibson asked to increase the return check fee from twenty-five dollars to thirty dollars. Ms. Gibson explained that most of their bad checks result from TB skin test which are twenty dollars. Ms. Gibson stated that to turn anything in to the debt setoff they need at least fifty dollars and they can’t turn in these returned checks. Ms. Gibson shared that debt setoff was working well for them. Ms. Gibson noted that the immunizations were results from cuts at the state level. Ms. Gibson stated that our legislators have decided that anyone with insurance can no longer get immunizations free at the health department. Ms. Gibson felt this has been a really great service to the citizens of Anson County. Ms. Gibson explained that now if she were to go in for an immunization and has insurance she could not get it because the state supply cannot be used for people with insurance. Ms. Gibson stated that more and more private doctor offices were not carrying immunizations and were sending patients to the health department. Ms. Gibson added that they have never had a fee for these and once approved they will be able to purchase and have a private supply for our citizens. Motion by Commissioner Smith, seconded by Commissioner Sims, to approve. Motion carried unanimously. Vice Chair Streater stated that he heard a lady say she could go to the health department and have blood work done cheaper than going to the hospital with Ms. Gibson answering they just charge for the administration and what the hospital charges them. Chairman Baucom asked about the shingles vaccine with Ms. Gibson stating that the Board of Health voted not to have the shingles vaccine because of the cost. Ms. Gibson noted the cost was two hundred eighty-nine dollars per vaccine and some insurance will not pay for them to administer unless it is in a preventive wellness check. Ms. Gibson stated that it has a short shelf life

and because they have to buy it in five vaccine increments they would lose more money than they could make. Ms. Gibson stated that one could have their doctor write a prescription, take it to a drug store to have it filled and they would be glad to administer. Commissioner Sims asked the general feeling on the effectiveness of the shingle shot. Ms. Gibson stated that they hear anyone sixty and above should get the shot and some have reactions to it. Commissioner Sims asked if it was more important if you’ve had chicken pox with Ms. Gibson answering that it was more important if you have not had chicken pox. Vice Chair Streater asked if taking the shot meant you would not get shingles with Ms. Gibson answering you should not get it but there was no guarantee. Ms. Gibson thanked board members for their support. The following fees were approved:Tdap $ 20 MMR $ 64Hep. A Ped $ 22 MMR Var. $170Hep. B Ped $ 16 Pediarix $ 62HiB $ 27 Varicella $108IPV $ 33 Rotavirus $ 80Meningitis $131 Prevnar $178HPV $170

Intergovernmental Agreement –Mary Beck: County Manager Gatewood noted that Ms. Beck called earlier today to apologize for not being here tonight. County Manager Gatewood stated that this was a one year agreement to write and submit grants on behalf of the Town of Mount Gilead. County Manager Gatewood noted we had a similar agreement in place with the Town of Marshville and we would receive administrative fees of sixty-five dollars an hour. Motion by Vice Chair Streater, seconded by Commissioner Sikes, to approve. Commissioner Woodburn stated that it was brought to their attention recently that there was a work load concern and he had no problem where we already have an agreement and asked what kind of impact this would have on the Economic Development position and what was supposed to be happening here. County Manager Gatewood shared that he had this same discussion with Ms. Beck last week and she is of the opinion that this particular agreement with the Town of Mount Gilead will not require much of her time. County Manager Gatewood stated that she was a professional and knows her workload and asked the board to accept her response. Commissioner Smith asked if we would lose anything by her working in Montgomery County with County Manager Gatewood answering no. Motion carried unanimously.

Commissioner Sturdivant asked to revisit the personnel matter of hiring close relatives. Motion by Vice Chair Streater, seconded by Commissioner Smith, that we don’t change the Personnel Ordinance. Chairman Baucom asked if this was the section discussed last month regarding relatives working in the same department. Commissioner Sikes asked if they were voting that relatives can’t work together or that they can

work together. Vice Chair Streater answered can’t. Commissioner Sims stated that we previously voted that they could and now we are voting that they can’t. Commissioner Sims reminded everyone again that we were a small county and as long as you can keep people from under the same supervision or the same shift it should work. Commissioner Sims felt we may end up creating a situation where we can’t serve the people of the county like you would like to serve or provide jobs for people in the county. Commissioner Smith voiced that he did not go for a lot of nepotism and felt everyone should have an opportunity. Commissioner Smith stated that the motion was to leave it as it was before this was brought up. Motion carried 5 to 2 with Commissioner Sikes and Commissioner Sims opposed.

Manager’s Report: Commissioner Smith asked if he could ask the Manager a question before he starts his report. Commissioner Smith asked the Manager if he oversees every department that hires somebody with County Manager Gatewood answering no. Commissioner Smith commented that he would not know if there was unfairness going on in hiring folks as far as the taxpayers are concerned. County Manager Gatewood answered that he leaves the interviewing and the hiring decision up to the individual department heads and they engage their supervisors in the interviewing process and they are best suited to determine the right skill sets and profile of the individual they would like to hire. Commissioner Smith felt the County Manager should know every aspect that goes on and if he was taking the position that all people hired and interviewed have been treated fairly with County Manager Gatewood answering absolutely. Commissioner Smith stated that he had something to play for the Manager and asked to go into closed session after his report in order to bring this up. Commissioner Smith was of the opinion some people had not been treated fairly and he was glad to nominate him for County Manager but he wants everybody to be treated fairly. County Manager Gatewood stated this was his objective as well. Chairman Baucom noted that after the County Manager’s report they would go into closed session. County Manager Gatewood reported that tomorrow there would be an ad in the Anson Record for delinquent taxpayers for a total of three thousand three hundred eighteen names on the list for a total owed to Anson County one million, three hundred eighty two thousand three hundred eighty dollars and eighty-nine cents. County Manager Gatewood recognized Commissioner Sturdivant and her recent award from Anson County Partnership for Children as the 2013 Champion for Children. Chairman Baucom added that there were two other individuals and one group nominated as well that included HOLLA, Gail Litaker and Charles Riddle. Chairman Baucom stated that all were amazing and have made tremendous contributions to the children of Anson County. Commissioner Smith mentioned the write-offs on the agenda and asked what happens as far as collection of our tax dollars. Ms. James stated that the board approved a plan presented by the auditors several years ago because the vehicle bills become uncollectable after four years. Ms. James noted they were not

included in the audit and it was merely a housekeeping thing to write them off. Ms. James added that they stay on the system so if the customer comes in they can pay. Commissioner Smith felt this was unfair to us who pay our tax. Vice Chair Streater asked if they were still driving these vehicles with Ms. James answering probably not. Ms. James felt they were probably disposed of or traded in but they refuse to pay the taxes. Ms. James noted this was the reason for the new legislation coming in July. Ms. James explained that citizens will receive in the mail an invitation to renew their car registration and when you do this you will be paying your tax bill at the same time on the vehicle. Commissioner Sims asked if after four years we can’t collect what do we do in the third year to really make it tough to escape with Ms. James saying there are different programs the collector could use to do these collections. Ms. James explained that they do past due notices for all bills out there. Commissioner Sims asked if there was a way we could confiscate the car with Ms. James feeling this was a question for Mr. Dutton. Chairman Baucom stated that she had this conversation with the Assessor and according to him it would cost us more to go get the car or vehicle. Commissioner Sims felt we may lose money to begin with but after a while word would get out if you wanted to keep your car you’d better pay your taxes. Commissioner Sturdivant felt this had to be cars parked and not being driven. Ms. James stated there were eight hundred forty-six vehicles for fifty seven thousand seven hundred and ten dollars and the county tax on these was only thirty-four thousand twenty-eight dollars. Ms. James noted all these were from 2009. County Manager Gatewood asked board members to not lose sight of the bigger problem and that was property taxes that are past due. Ms. James added that these were harder to collect. Ms. James stated that the Department of Revenue has been verbal to counties in the last six months that we have got to start collecting vehicle taxes because July 1 when the new legislation comes in all blocks will be removed and we will have no enforcement. Ms. James was in hopes they would collect a lot more money in vehicle tax than we have been able to do. Commissioner Smith asked if we confiscate the car with Ms. James answering yes if we can find the car. Commissioner Smith added that metal was selling high. Chairman Baucom asked if the state would keep that money with Ms. James answering no it would come to us. Ms. James thinks they will charge us one dollar sixty nine cents per registration for collecting. Ms. James shared that she would be attending a class in the next couple of weeks that will tell us how to budget for these collections because it is supposed to be more than we’ve budgeted previously. Ms. James felt we would still have this same problem explaining that one could ride on an expired tag as long they could get away with it. Commissioner Sims commented that he had never seen anyone go after taxes any harder than Lawrence Gatewood, Rita James and Joe Dutton but he was wondering what else we could do. Chairman Baucom commented that this was in consent but if we vote to write it off it cleans up the books but the money is still owed and we can still collect. County Manager Gatewood stated that he would like to have Joe Dutton present to

respond to the specific requests and suggestions with board members in agreement. County Manager Gatewood stated that county offices would be closed on March 29 in observance of Good Friday and he would be on vacation March 21 and 25. County Manager Gatewood noted he would be out of the office on March 22 at Brown Creek Correctional Institution from 8 until mid-afternoon having lunch with the troops and conducting a series of workshops on how to develop a positive work ethic. County Manager Gatewood asked board members to double check their calendars for the joint meeting with SPCC Trustees on Tuesday, April 16th at 6 PM at the Polkton Depot. County Manager Gatewood noted the joint meeting with the Board of Education was confirmed as of this afternoon for Tuesday, April 23rd at 6 PM at Grace Center. County Manager Gatewood stated that he would like all board members to be present as well as Ms. Huntley, Mr. Forbes, Rita James and Robert Thomas. Commissioner Smith asked if this was a meeting we generally have with County Manager Gatewood answering it was the annual meeting we used to have and we skipped last year and we would like to resume those meetings. County Manager Gatewood noted our next step in the budget process was to review and approve the utilities budget and rates for the new fiscal year at a meeting scheduled for Monday, April 15 at 6 PM here in the board room. Vice Chair Streater asked if this was early with Commissioner Woodburn saying they always do theirs early. Commissioner Woodburn commented that in the past it was brought before the board at the April meeting without advance notice so now we do it separately to have more time for discussion. County Manager Gatewood shared with board members a recent example of superb inititive, responsiveness, customer service, collaboration and hard work. County Manager Gatewood stated that on Thursday, February 7 it was brought to his intention that there was an illegal tire dump on Crawford Pond Road. County Manager Gatewood shared that the following day Mike Sessions met with a citizen to get the address and went out to take a look. County Manager Gatewood stated that the next day he went with Mr. Sessions to take a look and it was a mess. County Manager Gatewood stated that they estimated three hundred tires thrown in a gully off that road. County Manager Gatewood stated that Ms. Huntley set up a meeting with DOT representatives Lee Ainsworth and Daniel Tolley and we consulted with the landfill staff and we were able to engage a crew of inmates from Brown Creek Correctional Institute and yesterday that team removed right at six hundred tires from this gully. County Manager Gatewood shared that he learned recently this has been a problem for about five years. Commissioner Woodburn asked what was in place to prevent this from happening again with County Manager Gatewood answering the landowner plans to put up no dumping signs and that is about all that can be done. Chairman Baucom shared with board members a phone call she received late yesterday from the person that reported the tire dump and she said she didn’t expect anyone would pay attention and she was very complimentary of Mr. Sessions and the County Manager. County Manager Gatewood informed board members of two recent promotions in the water

department. County Manager Gatewood reported that Chris Harrington had been promoted to distribution system superintendent replacing retiring Steve Natoli and Roman Henry to distribution system supervisor replacing retiring Fulton Redfearn. County Manager Gatewood noted one vacancy which is the Health Director and this has been out there for two and one-half years. County Manager Gatewood stated that at the retreat on Saturday several members brought to his attention potholes in the ACTS parking lot and as soon as the weather clears we will have those repaired.

Motion by Commissioner Woodburn, seconded by Commissioner Smith, to go into closed session for personnel pursuant to North Carolina General Statutes 143-318.11(a)(6) to consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee Motion carried unanimously. Chairman Baucom called for a ten minute recess before going into closed session.

In regular session, motion by Commissioner Smith, seconded by Commissioner Woodburn, that the Tax Assessor and Tax Collector be re-appointed for two year terms. Motion carried 6 to 1 with Chairman Baucom opposed.

Commissioner Smith reference the discussion at the last meeting regarding the Moore’s Lake Road issue noting the road was owned by the county. County Manager Gatewood suggested this was a closed session issue since it involves litigation. County Attorney Forbes agreed. At this point, a motion was presented by Commissioner Sikes to reinstate the position of the landfill oversight and the convenience sites. Motion was seconded by Vice Chair Streater for discussion to include funding and asked if this was the proper time with County Manager Gatewood feeling it would be better to discuss this at budget time. Chairman Baucom asked Commissioner Sikes if this would fit his motion to consider in the budgeting process reinstating the position. Commissioner Sikes stated that he wanted someone to not be out of work that long with Commissioner Smith feeling since they did not have the specifics at this time he made a substitute motion that it be tabled. Commissioner Sims commented that he was following the direction and recommendation of the County Manager. Commissioner Smith felt he was in order with his motion because of what the County Manager said that he was going to research and see if this could be worked out. County Manager Gatewood noted that he never said that but he did say he would bring forward the financials of the position. Commissioner Smith stated that this was why he wanted to table the issue because he did not have the information readily available. Chairman Baucom noted the motion on the table was to reinstate the position as discussed and called for the question. Motion failed 3 to 4 with Commissioner Woodburn, Chairman Baucom, Commissioner Sims and Commissioner Smith against. Chairman

Baucom asked that we look into the finances and assess the effectiveness of what we are doing now. County Manager Gatewood stated that he could have the finance issue ready for the next meeting but the effectiveness would take some months and he suggested a year. Chairman Baucom was of the opinion that if anything goes wrong it won’t take a year. County Manager Gatewood shared that things happen but from a monitoring standpoint he feels we have better quality and more frequent monitoring under the current situation. Chairman Baucom stated that one of her concerns about the position being eliminated was that the individual was offered jobs that he could not live on and they were not commensurate with what he was making and felt it was a shock to him. Chairman Baucom added that she was also concerned about the way we handled getting the equipment and vehicle back. Chairman Baucom understands he was given due notice that it would happen and knows he is very upset. Chairman Baucom doesn’t believe reinstating the position would fix this. Vice Chair Streater stated that reinstating the position doesn’t mean he would be chosen. Chairman Baucom stated a concern that the landfill was not going to turn over the electronics being deposited out there to the recycling people. County Manager Gatewood stated that this was the first he had heard of this but the landfill can elect to do business with whatever agency or company they so desire.

Motion by Commissioner Smith, seconded by Commissioner Sikes, to go into closed session to consult with the attorney pursuant to North Carolina General Statutes 143-318.11(a)(3) to protect the attorney-client privilege. Motion carried unanimously.

In regular session, motion by Commissioner Smith, seconded by Commissioner Sturdivant, that this board have the County Attorney send a letter to Representative Brody asking that the road be maintained for the benefit of the citizens of this county who have been using it all this time. Motion carried unanimously.

Consent Agenda: Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to approve. Motion carried unanimously.

Minutes: approved minutes of the February 5, 2013 meeting

Tax Releases:

03/05/1320283 Little, Linda Faye 2008 160.65 08-3-10632 Real Taxes Releases Land Transfer20284 Little, Linda Faye 2009 142.45 09-3-10678 Real Taxes Releases Land Transfer20285 Little, Linda Faye 2010 109.18 10-3-10790 Real Taxes Releases Land Transfer20286 Little, Linda Faye 2011 95.88 11-3-10802 Real Taxes Releases Land Transfer20287 Little, Linda Faye 2012 83.79 12-3-10910 Real Taxes Releases Land Transfer

591.95$ Real Taxes Refund

-$ 22069 Altman Furnishings 2012 269.72 1301-000023 Vehicle Taxes Release Proration22065 Becker, Gregory 2012 13.30 1301-000200 Vehicle Taxes Release Proration22063 Bennett, Bobby 2012 34.80 1301-000206 Vehicle Taxes Release Proration20288 Hezbor, Melodie 2013 58.10 1301-000752 Vehicle Taxes Release Salvage Title22073 Hunt, Ella 2012 88.29 1210-000871 Vehicle Taxes Release Proration22072 Ledbetter, Chanel 2012 49.14 1209-000962 Vehicle Taxes Release Proration22071 Lynch, Travis 2009 131.36 0910-001287 Vehicle Taxes Release Proration22074 Mims, Robert 2012 50.49 1301-001149 Vehicle Taxes Release Proration22070 Williams, Ignatius 2011 16.02 1203-002016 Vehicle Taxes Release Proration22064 Woods, Bradley 2011 45.99 1203-002061 Vehicle Taxes Release Proration

757.21$ 22062 Allen, Thomas W Jr 2012 61.32 1211-000031 Vehicle Taxes Refund Proration22066 Gibson, Stewart 2012 35.60 1210-000652 Vehicle Taxes Refund Proration22067 Jackson, Alicia 2012 47.46 1210-000908 Vehicle Taxes Refund Proration22068 Kiker, Lula 2012 15.68 1208-000872 Vehicle Taxes Refund Proration

160.06$ Vehicle Taxes Adjustment Situs

-$

1,509.22

Property Tax Releases/Refunds/Adjustments

Tax Collector’s Report:

(Total $$ Collections) Jul Aug Sep Oct Nov Dec Jan Feb Year 2012 139,879.76 1,330,911.40 863,307.89 662,140.94 1,545,771.18 8,245,555.45 591,530.54 394,773.55 Year 2011 78,897.91 1,033,340.38 1,114,236.77 724,932.68 1,057,582.02 8,676,118.24 273,110.53 759,834.02 Year 2010 64,025.06 698,291.83 1,078,301.02 727,146.32 1,834,033.24 8,467,126.13 313,652.81 740,139.07 Year 2009 75,012.59 562,659.35 1,317,720.88 681,923.36 1,487,890.82 8,128,729.39 307,485.71 379,919.02 Year 2008 82,074.70 1,509,823.05 750,653.41 705,888.42 1,308,422.04 7,772,676.85 477,271.59 361,778.44 Year 2007 284,567.14 1,310,396.82 788,895.51 539,491.44 912,342.12 7,198,087.81 1,555,214.99 332,904.08 Year 2006 52,974.73 1,152,305.43 871,645.87 600,534.92 1,229,982.74 6,661,857.22 668,463.89 313,235.43

Of Total CollectionsCounty Taxes & Late List Jul Aug Sep Oct Nov Dec Jan Feb

Year 2012 106,855.68 1,100,182.13 716,431.79 548,716.84 1,246,234.94 6,965,653.63 474,125.82 311,770.51 Year 2011 53,935.78 840,543.63 921,545.62 603,338.68 865,688.02 7,272,885.47 222,718.59 623,556.83 Year 2010 47,746.47 560,283.83 894,518.98 605,605.64 1,479,716.19 7,135,832.26 256,020.32 571,966.13 Year 2009 52,118.13 460,019.34 1,104,190.36 561,891.76 1,192,815.02 6,849,076.69 255,249.25 299,943.51 Year 2008 61,341.51 1,218,671.84 633,646.80 574,997.79 1,046,831.34 6,643,082.02 382,989.15 288,841.07 Year 2007 228,499.71 1,083,649.84 612,969.68 452,661.26 714,929.80 6,145,385.34 1,301,068.53 270,157.60 Year 2006 36,851.87 923,498.88 726,149.72 502,659.49 1,013,901.27 5,543,430.26 545,377.88 248,758.10

Current Year (2012) Ad Valorem Collections %Jul Aug Sep Oct Nov Dec Jan Feb

Year 2012 10.76% 14.37% 18.46% 28.32% 84.88% 88.50% 90.66% Year 2011 7.87% 13.92% 18.51% 24.84% 84.15% 85.77% 90.48% Year 2010 4.90% 13.35% 15.95% 27.10% 84.77% 86.61% 90.64% Year 2009 4.47% 12.81% 17.03% 26.88% 84.98% 87.03% 89.23% Year 2008 12.88% 15.53% 20.18% 29.04% 85.89% 89.03% 91.28% Year 2007 12.95% 16.08% 19.69% 25.78% 79.39% 90.58% 92.71% Year 2006 9.72% 15.87% 20.69% 30.37% 84.55% 89.67% 91.88% Year 2005 11.83% 17.64% 21.77% 30.22% 84.70% 88.20% 91.88% Year 2004 1.32% 7.59% 16.65% 29.10% 79.55% 86.76% 90.91% Year 2003 3.58% 12.64% 18.90% 27.62% 82.59% 87.84% 91.20%

Current Year (2012) Accounts Receivable Balance Remaining For County Taxes ONLY - Including Late PenaltiesJul Aug Sep Oct Nov Dec Jan Feb

Year 2012 44,734.04 9,226,756.70 10,479,738.36 9,979,652.70 8,777,582.71 1,851,666.78 1,408,474.10 1,143,229.63 Year 2011 32,692.26 9,407,190.90 10,421,780.20 9,872,181.97 9,108,774.55 1,922,422.15 1,726,814.58 1,155,588.56 Year 2010 6,847.17 9,730,558.67 8,865,833.89 10,243,265.68 8,883,658.36 1,857,343.24 1,632,751.51 1,141,393.93 Year 2009 32,526.38 9,309,025.66 10,257,601.76 9,763,301.52 8,627,953.83 1,770,470.81 1,529,286.07 1,270,039.78

History of Past Due Mailings# $$ # $$ # $$ # $$

2,168 2,100,002.93 4,559 3,637,092.32 2,419 2,362,763.93 5,543 4,420,774.02

Tax Scroll Billings Tax Rate Taxed Value County Tax Late List City Taxes Fire Taxes Total BilledYear 2012 0.767 1,329,890,486 10,200,268.80 14,665.91 1,635,582.81 504,013.76 12,354,531.28 Year 2011 0.767 1,323,056,075 10,147,848.87 13,689.32 1,639,958.48 499,585.19 12,301,081.86 Year 2010 0.767 1,327,866,369 10,184,743.25 15,890.10 1,629,828.36 503,371.31 12,333,833.02 Year 2009 0.894 1,074,350,757 9,604,696.60 38,844.26 1,596,904.94 419,657.98 11,660,103.78 Year 2008 0.894 1,067,095,405 9,539,833.35 15,293.61 1,587,401.81 418,342.90 11,560,871.67 Year 2007 0.894 1,057,504,045 9,454,086.99 36,594.58 1,567,062.65 417,392.35 11,475,136.57 Year 2006 0.894 1,031,311,772 9,219,927.97 30,747.75 1,470,983.74 413,585.67 11,135,245.13

Utilities County Tax City Taxes Fire Taxes Total Billed Year 2012 1,912,391.52 95,646.61 113,513.96 2,121,552.09 Year 2011 1,903,727.55 96,335.67 112,271.30 2,112,334.52 Year 2010 1,909,334.87 96,146.67 110,638.22 2,116,119.76 Year 2009 1,997,433.34 93,637.75 102,680.57 2,193,751.66 Year 2008 2,036,138.47 80,919.31 104,766.86 2,221,824.64 Year 2007 1,845,058.15 752,396.25 36,424.77 2,633,879.17 Year 2006 866,105.28 128,816.34 34,170.91 1,029,092.53

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 217 95,016.24 208 89,717.59 205 86,905.79 198 81,064.99 Accts with Agreements 53 12,315.77 52 12,377.63 51 12,290.91 51 11,857.45 Accts in Foreclosure 364 176,123.40 359 170,283.06 359 170,534.08 348 153,501.84 Bankruptcies 99 58,339.89 129 75,245.63 129 75,637.58 127 75,063.67 Remaining Accts Collectible 8,002 2,111,494.03 7,515 2,107,366.11 7,413 2,046,325.63 7,289 2,007,167.59 Current Year Ad Valorem(All) 13,037 10,431,893.53 5,743 2,243,744.16 4,665 1,741,934.12 3,894 1,432,823.83 **Red = AR Dollars 21,772 12,885,182.86 14,006 4,698,734.18 12,822 4,133,628.11 11,907 3,761,479.37

# $$ # $$ # $$ # $$ $$ Pd/Foreclosures/ by Mo 2 1,086.92 10 9,440.21 3 4,092.71 8 23,114.84 # Accts Given to ParaLegal - - - - - - - - Garnishments Executed - - - - - - - - Debt Setoff Letters Mailed - - - - - - - - Balance owed on Debt Setoff(Call DSC239) 305,601.47 304,639.39 - 304,472.85 - 299,847.57

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 257 95,471.63 248 91,488.15 242 89,508.56 233 88,070.32 Accts with Agreements 63 16,040.65 71 18,108.04 71 18,111.92 71 18,575.58 Accts in Foreclosure 81 26,728.99 76 25,579.13 76 25,719.88 74 25,160.63 Bankruptcies 124 74,610.07 123 74,673.69 123 75,041.39 123 76,574.60 Remaining Accts Collectible 6,458 2,018,013.27 6,794 1,967,918.05 6,734 1,916,130.65 6,576 1,848,359.29 Current Year Ad Valorem(All) 13,697 10,856,002.53 5,535 2,306,882.49 5,012 2,113,722.87 3,875 1,445,847.18 **Red = AR Dollars 20,680 13,086,867.14 12,847 4,484,649.55 12,258 4,238,235.27 10,952 3,502,587.60

$$ Pd/Foreclosures/ by Mo 24 3,110.80 7 2,168.82 - - 4 1,886.89 # Accts Given to ParaLegal - - - - - - - -

Garnishments Executed - - - - - - - - Debt Setoff Letters Mailed - - - - - - - - Balance owed on Debt Setoff(Call DSC239) 362,904.67 359,674.08 - 358,809.26 - 355,643.02

Real Property TaxesFY 2012-2013 Current Year Ad Valorem - 2012

February 28, 2013

11/08/11 02/14/12 10/01/12 01/09/13

One Year Ago Nov 2011 Dec 2011 Jan 2012

Nov 2012 Dec 2012 Jan 2013 Feb 2013

Feb 2012

Remaining Accts Collectible 6,458 2,018,013.27 6,794 1,967,918.05 6,734 1,916,130.65 6,576 1,848,359.29 Current Year Ad Valorem(All) 13,697 10,856,002.53 5,535 2,306,882.49 5,012 2,113,722.87 3,875 1,445,847.18 **Red = AR Dollars 20,680 13,086,867.14 12,847 4,484,649.55 12,258 4,238,235.27 10,952 3,502,587.60

# $$ # $$ # $$ # $$ $$ Pd/Foreclosures/ by Mo 24 3,110.80 7 2,168.82 - - 4 1,886.89 # Accts Given to ParaLegal - - - - - - - - Garnishments Executed - - - - - - - - Debt Setoff Letters Mailed - - - - - - - - Balance owed on Debt Setoff(Call DSC239) 362,904.67 359,674.08 - 358,809.26 - 355,643.02

Budget Expense Report and Fund Balance Update:

Last Year Two Months Last As of 02-28-13 Same Month Ago Month Now

As of As of As of As of02/29/12 12/31/12 01/31/13 02/28/13

Available Fund BalanceCash & Investments (General) 12,843,318$ 10,213,625$ 12,054,794$ 12,054,794$ Cash & Investments (22 Fund) 13,360$ 15,875$ 16,128$ 16,379$ Less Cash from General (other funds) -$ (77,331)$ (77,331)$ (88,449)$ Less Liabilites (w/out deferred revenue) 86,813$ 113,658$ 105,791$ 112,381$ Less Deferred Revenue (from cash receipts) (43,474)$ (40,456)$ (83,514)$ (40,456)$ Less Encumbrances (696,311)$ (305,557)$ (322,185)$ (293,189)$

Total Available 12,203,706$ 9,919,815$ 11,693,683$ 11,761,461$

General Fund ExpendituresTotal Expenditures (Adopted Budget) 28,090,574$ 26,598,175$ 26,598,175$ 26,598,175$

Total Available for AppropriationTotal Available 12,203,706$ 9,919,815$ 11,693,683$ 11,761,461$ Total Expenditures 28,090,574$ 26,598,175$ 26,598,175$ 26,598,175$

Total % Available Fund Balance 43.44% 37.30% 43.96% 44.22%

Available Fund Balance Requirement 8% 8% 8% 8%Per LGC $2,247,246 $2,127,854 $2,127,854 $2,127,854

% Undesignated Fund Balance 35.44% 29.30% 35.96% 36.22%9,956,460$ 7,791,961$ 9,565,829$ 9,633,607$

Fund Balance Calculation

Monthly Jail Report: ANSON COUNTY JAIL

March 1, 20131. As of 9:00am today (March 1, 2013) the Anson County Jail (capacity of 60) held 37* inmates in Anson

County; 0 inmates housed in the other County Jails; 2 inmate in DOC/Butner for medical/safe-keeping; and 0 inmates awaiting transfer to DOC.

2. The following is a breakdown of the Average Daily Population:Year ADP Total Booked/Yr. Average Booked/Month2003 51 1920 1602004 54 1954 163

2005 58 2119 1772006 55 2027 1692007 55 ---- ----2008 53 1707 1422009 62 1919 1602010 68 1483 1242011 58 1669 1392012 48 1603 134

3. 2012 Totals (Details)January 40 117February 45 125March 48 158April 45 146May 48 146June 55 138July 56 117August 44 134September 45 157October 56 124November 49 108December 46 133

4. 2013 TotalsJanuary 37 123February 44 127*Note: 5 of 6 inmates serving sentences in the jail are scheduled for release in March.

Vehicle Tax and Water Bills Write-offs: approved writing off the recommended past due vehicle tax and water bill as recommended by the auditors. The total for the vehicle tax is $57,660.21; water bill write-offs totaled $4,825.78 for water and $1,174.94 for sewer for total of $6,000.72.

Budget Amendment – ACTS Transportation: to appropriate already received revenues to cover additional costs for refund of unused revenues from ACTS Department back to North Carolina DOT for fiscal year 2011-2012.

AMENDMENTAnson County Budget Ordinance FY 2012/13

BE IT ORDAINED by the Anson County Board of Commissioners that the fiscal year 2012/13 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: Transportation 11-4521-4523 $ 411

Total Increase: $ 411Section 2. General Fund Revenues:

Increase: Transportation DOT Reimb 11-3452 $ 411Total Increase: $ 411

Adopted this 5th day of March, 2013.

Budget Amendment – Tax Assessor: to recognize additional revenues above budgeted revenues for business personal property discoveries.

AMENDMENTAnson County Budget Ordinance FY 2012/13

BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2012/13 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: Tax Assessor 11-4140 $ 15,000

Total Increase: $ 15,000Section 2. General Fund Revenues:

Increase: Ad Valorem Taxes 11-4111 $ 15,000Total Increase: $ 15,000

Adopted this 5th day of March, 2013.

Budget Amendment – Public School Capital Outlay: to appropriate already received revenues to cover 2011-2012 BOE Modular Unit Payments as funds were not transferred from Public School Capital outlay Reserve Fund to Debt Service Fund to cover payment last year.

AMENDMENTAnson County Budget Ordinance FY 2012/13

BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2012/13 Budget Ordinance be amended as follows:

Section 09. Pubic School Capital outlay Reserve FundIncrease: Transfer to Debt Service 28-0900 $ 54,510

Total Increase: $ 54,510Section 10. Public School Capital Outlay Reserve Fund

Increase: Local Option Sales Taxes 28-0900 $ 54,510Total Increase: $ 54,510

Adopted this 5th day of March, 2013.

Budget Amendment – Governing Body: to allocate additional funds to cover expected shortfalls by recognizing already received unbudgeted revenues:

AMENDMENTAnson County Budget Ordinance FY 2012/13

BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2012/13 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: Administration County Manager 11-4120 $ 6,240Increase: Board of Elections 11-4170 $ 3,000Increase: Belk Building 11-4264 $ 3,000

Total Increase: $ 12,240Section 2. General Fund Revenues:

Increase: Governing Body – General Admn 11-4110 $ 12,240Total Increase: $ 12,240

Adopted this 5th day of March, 2013.

Budget Amendment – Board of Elections: to appropriate revenue from a HAVA Grant from the NC State Board of Elections to cover elections costs for the Anson County Board of Elections for the fiscal year 2012-2013.

AMENDMENTAnson County Budget Ordinance FY 2012/13

BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2012/13 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: Board of Elections 11-4170 $ 5,497

Total Increase: $ 5,497Section 2. General Fund Revenues:

Increase: Board of elections 11-4170 $ 5,497Total Increase: $ 5,497

Adopted this 5th day of March, 2013.

Appointments:EMS Advisory Board-District 5: Chairman Baucom stated that she

needed to speak with Mr. Hendley to see if he would continue to serve. Vice Chair Streater noted that his appointee resigned and he needed to find a replacement. Chairman Baucom asked to get his name on the table pending acceptance. The Clerk was of the opinion that when Vice Chair Streater made the motion to appointment Reverend King the motion stated that if he could not complete his term that Anthony Ratliff would step in. Vice Chair Streater stated that if Mr. Ratliff would serve that would be fine. Motion by Chairman Baucom, seconded by Vice Chair Streater, offered the name of Ross Hendley to serve for District 5 pending his acceptance. Motion carried unanimously.

CONNECT Consortium Membership – Centralina COG: Chairman Baucom stated that we needed to appoint an elected official and a high ranking staff person. Chairman Baucom stated that they have a five million dollar grant and they plan to spend three million to have a collaborative planning project. Commissioner Woodburn stated that this was coming through Centralina Council of Government and it is to develop a regional plan to address the growth that is expected to happen in this area over the next twenty years. Commissioner Woodburn stated that the population was expected to double and this area has to be in a position to address all of this and the grant is to develop the plan. Commissioner Woodburn noted that this was to be a part of the planning group and each county would be able to determine what happens in their area and they will tie this all together as part of a regional plan. Commissioner Woodburn stated that we took the first step by signing the agreement that we wanted to participate. Vice Chair Streater thought Commissioner Woodburn was currently serving on this committee with Commissioner Woodburn stating he was the representative from Anson County for Centralina Council of Governments and he has been involved. Vice Chair Streater asked Chairman Baucom if she would be the representative with Chairman Baucom asking Commissioner Woodburn if he would like to serve. Commissioner Woodburn stated that he had no problem serving as long as he could get to the meetings. Chairman Baucom stated that if Commissioner Woodburn would be the lead she would serve as the backup. Commissioner Woodburn recommended the County Manager as the senior staff member with County Manager stating he had the same problem of getting to the meetings especially if they were in Charlotte. Commissioner Woodburn felt these meetings would move around. Vice Chair Streater suggesting making the Clerk the second alternate to the County Manager. The Clerk voiced the same problem of getting to the meetings. Commissioner Woodburn suggesting letting the clerk find out what she can

about the meeting schedule. Chairman Baucom stated that she would like the Clerk and County Manager to collaborate to recommend someone and an alternate.

Commissioner Concerns: Commissioner Woodburn shared a situation at his Church this past

Sunday. Commissioner Woodburn explained that a 911 call was made and the address was given as 2548 Gatewood Station Road and it was told to 911 that it was Gatewood Station Church. Commissioner Woodburn was of the opinion it took a good twenty to thirty minutes for EMS to get there. Commissioner Woodburn shared that someone passed out and they did not know at the time his situation. Commissioner Woodburn understands the reason it took so long was the fact that they actually went to Morven first until they found out that the church was not in Morven. Commissioner Woodburn noted the church was actually five miles from Wadesboro and five miles from Morven. Commissioner Woodburn stated that they actually came from Morven up Robinson Bridge Road. Commissioner Woodburn stated that one of their church members is a nurse and she was in constant contact with 911 giving all the vitals and keeping them informed. Commissioner Woodburn voiced a concern for how did this happen and what can we do in the future so when 911 gets a call that they actually can get to the correct address. Commissioner Sikes asked if the ambulance came from Morven or Wadesboro with Commissioner Woodburn stating he did not know. Commissioner Sikes then asked if it was a blue and white ambulance or orange and white with Commissioner Woodburn stating he could not tell because the doors were open. Vice Chair Streater wondered if they went to Gatewood Road in Morven with County Manager Gatewood stating it should not have taken twenty to thirty minutes and he would look into the matter. Chairman Baucom asked if the ambulances had GPS systems in them with Commissioner Sikes answering no. Commissioner Sikes explained that normally when a call is dispatched they give all cross roads and added that we could get the call from 911 to see what happened. Commissioner Woodburn asked that we look into the situation to see what happened and what needs to be put in place so it doesn’t happen to anyone else in the future. County Manager Gatewood stated that he would look into this and get back with board members as soon as possible. Commissioner Sikes commented that we have a lot of employees from out of the county that are not familiar with Anson County with Chairman Baucom feeling they need GPS systems. Commissioner Sturdivant commented that there was Gatewood Road and Gatewood Station Road. Commissioner Sikes stated that in his area they have Martin Road, Martin Street and Martin Circle.

Motion by Vice Chair Streater, seconded by Commissioner Sims, to adjourn. Motion carried unanimously.

Respectfully submitted:

Bonnie M. Huntley, CMC, NCCCCClerk to the Board

Meeting time: 3 hrs.