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COFFS HARBOUR CITY COUNCIL

ORDINARY MEETING

(CITY SERVICES COMMITTEE)

COUNCIL CHAMBER

COUNCIL ADMINISTRATION BUILDING

COFF AND CASTLE STREETS, COFFS HARBOUR

20 MAY 2004

Commencing at the conclusion of Planning, Environment & Development Committee

Contents ITEM DESCRIPTION PAGE

CITY SERVICES DEPARTMENT REPORTS 1

S22 TRAFFIC COMMITTEE MEETINGS 3/2004 & 4/2004 1

S23 COFFS HARBOUR CBD - 40KM/H AREA SPEED LIMIT 23

S24 PACIFIC HIGHWAY/BRAY STREET TRAFFIC MANAGEMENT 27

S25 ACCESS ADVISORY COMMITTEE - APPOINTMENT OF NEW MEMBERS

30

S26 MEMBERSHIP OF THE COFFS HARBOUR COMMUNITY INDOOR STADIUM MANAGEMENT COMMITTEE

32

S27 MEMORANDUM OF UNDERSTANDING BETWEEN COFFS HARBOUR CITY COUNCIL AND ARTS MID NORTH COAST INC AND REGIONAL ARTS NEW SOUTH WALES

33

S28 SENIORS WEEK 2004 41

mahmaureen

Minutes for this meeting will be confirmed at the City Business Units Committee Meeting to be held in the Council Chambers, Council Administration Building, on 3 June 2004 commencing 5pm.

S29 CORINDI BEACH DEVELOPMENT EMBARGO 45

S30 WORKS BRANCH REPORT. 47

S31 WATERFALL WAY FEASIBILITY ASSESSMENT. 51

S33 WATER MAINTENANCE REPORT FOR JANUARY, FEBRUARY & MARCH 2004

55

S34 COFFS HARBOUR ENVIRONMENTAL LABORATORY 62

CITY SERVICES COMMITTEE 20 MAY 2004 - 1 -

COFFS HARBOUR CITY COUNCIL

ORDINARY MEETING

(CITY SERVICES COMMITTEE)

20 MAY 2004 Mayor and Councillors CITY SERVICES DEPARTMENT REPORTS

S22 TRAFFIC COMMITTEE MEETINGS 3/2004 & 4/2004

Purpose: To confirm minutes from Traffic Committee Meetings held on 1 April 2004 and 6 May, 2004. Recommendation: T.27 – Pacific Highway / James Small Drive, Korora - Permanent 'No Right Turn' signs (511410 / 502780 [863574])

That a 'Left Turn Only' sign be erected in James Small Drive, Korora, at its intersection with the Pacific Highway, together with the installation of a median strip, as per Plan T.27.

T.28 – Bonville Station Road, Bonville - Speed reduction (500700 [872695])

That the request for a reduction in speed limit to 50km/h be deferred pending the review by the Roads & Traffic Authority of the 50km/h speed zones.

T.29 – Little Street, Coffs Harbour- Overnight stops by Heavy Transport (505060 [873445])

That the complaint regarding the overnight parking of heavy transport in Little Street, Coffs Harbour, be referred to the Coffs Harbour Police for action.

cont’d


S22 Traffic Committee Meetings 3/2004 & 4/2004 (cont’d) T.30 – Wharf Street, Woolgoolga- Disabled Car Park (509000 [871655])

That a copy of the Guidelines for Disabled Car Parks be forwarded to the Access Advisory Committee and the Committee be requested to submit a plan to Council identifying the number of disabled parks within the Woolgoolga CBD showing the maximum allocation of 2% allowed within the guidelines.

T.31 – Tropic Lodge Place, Korora - Speeding of Vehicles (503720 [877901])

That the matter of speeding vehicles in Tropic Lodge Place, Korora, be referred to the Coffs Harbour Police.

T.32 – Trafalgar Lane, Woolgoolga - Speeding of Vehicles (510210 [880526])

That traffic classifiers be installed in Trafalgar Lane, Woolgoolga, and the matter be brought back to the next Traffic Committee for determination.

T.33 – Moleton Road, Lowanna - Speeding of Vehicles (506320 [878994])

That signs 'Horses Ahead' be erected on Moleton Road, Lowanna. T.34 – Fun Runs - Middle Boambee Valley (1113 [880419])

That the request to conduct the Fun Runs in Middle Boambee Valley on Sunday, 27 June 2004 be approved subject to: 1. Approval by the Police Department. 2. A traffic management plan be submitted together with public liability insurance. 3. The School be advised that the guidelines for Fun Runs can be viewed on the

RTA website. T.35 – Pine Avenue, Ulong - School Zone (503720 [847810])

That a diagram be submitted to the Roads & Traffic Authority showing the school zone signs proposed for Pine Avenue, Ulong.

T.36 – Grafton Street, Nana Glen - Speeding of Vehicles (507430 [877901])

That : (a) the matter of speeding vehicles be referred to the Coffs Harbour Police for

action. (b) the Roads & Traffic Authority be requested to investigate options in relation to

the approaches to the 50km/h speed zones.

cont’d


S22 Traffic Committee Meetings 3/2004 & 4/2004 (cont’d) T.37 – Provision of parking for Scooters and Motorcycles (503720)

That Council investigate the provision of on-road parking for scooters and motorcycles within the City's CBD districts.

T.38 – Ocean Parade, Coffs Harbour (505540 / P/N 1189000 [894202])

That the request for "No Standing' signs be considered in conjunction with future streetscape works to be carried out in Ocean Parade, Coffs Harbour.

T.39 – Gordon Street / Harbour Drive, Coffs Harbour (504620 / 1455)

That the plans for on-street car parking and streetscape works in Gordon Street and Harbour Drive, Coffs Harbour, be adopted, as per Plan T.39.

T.40 – Coffs Harbour CBD - 40km/h signposting (1773)

That the implementation of 40km/h high-pedestrian activity signposting in Coffs Harbour CBD be approved, as per Plan T.40.

T.41 – Pacific Highway, Woolgoolga - Shared path (511410)

That the construction of a shared path on Pacific Highway, Woolgoolga, between Clarence Street and Woolgoolga Creek, be approved as per Plan T.41.

T.42 – Stadium Drive, Coffs Harbour - Shared Path (509000)

That the construction of a shared path on Stadium Drive, Coffs Harbour, adjacent the Stadium entrance, be approved as per Plan T.42.

T.43 – Trafalgar Lane, Woolgoolga - Speeding of Vehicles (510210 [880526])

That minor drainage works be constructed at the eastern end of Trafalgar Lane, Woolgoolga, as per Plan T.43.

T.44 – Fiddaman Road, Emerald Beach - Temporary Road Closure (507240 [897745])

That the temporary road closure of Fiddaman Road, Emerald Beach, adjacent the Reserve to the start of Ocean View Crescent, be advertised and providing no substantive objections are received, the closure be approved, subject to: (a) a Traffic Control Plan being submitted for approval by Council. Prepared by

accredited traffic controllers. (b) the organisers liaise with the bus companies and obtain their approval. (c) the organisers be responsible for all costs with the temporary closure and

cleanup, including advertising. cont’d


S22 Traffic Committee Meetings 3/2004 & 4/2004 (cont’d) T.45 – June Street, Coffs Harbour - Overnight parking of heavy transport (504930 [858498])

That 'No Parking' (between 7pm - 7am) signs be erected in Ann Street, Coffs Harbour, between Marcia Street and June Street, as per Plan T.45.

T.46 – Brunswick Avenue, Coffs Harbour - Traffic calming (504040 [866182])

That linemarking be carried out in conjunction with the installation of a parking bay and 'No Stopping' signs and pavement markers in Brunswick Avenue, Coffs Harbour, as per Plan T.46.

T.47 – Orlando Street, Coffs Harbour - Parking problems (504030)

That a parking lane be incorporated by defining areas of 'No Stopping' on southern side of Orlando Street, Coffs Harbour, as per Plan T.47.

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Attachments:

COFFS HARBOUR CITY COUNCIL TRAFFIC COMMITTEE MINUTES 3/2004

1 APRIL 2004 - 10.30AM Present: Graham Carthew, Roads and Traffic Authority

Peter West, Coffs Harbour Taxi Network Peter Kitching, Coffs Harbour City Council Anne Shearer, Road Safety Officer

Apologies: Sgt John Patacko, Coffs Harbour Police Minute Taker: Ann Graham T.27 – Pacific Highway / James Small Drive, Korora - Permanent 'No Right Turn' signs (511410 / 502780 [863574]) Consideration to a request for 'No Right Turn' signs to be installed permanently in James Small Drive, Korora, at its intersection with the Pacific Highway. Recommended: that a 'Left Turn Only' sign be erected in James Small Drive, Korora, at its intersection with the Pacific Highway, together with the installation of a median strip, as per Plan T.27. T.28 – Bonville Station Road, Bonville - Speed reduction (500700 [872695]) Consideration to a request for a reduction in speed limit to 50km/h on Bonville Station Road, Bonville. Recommended: that the request for a reduction in speed limit to 50km/h be deferred pending the review by the Roads & Traffic Authority of the 50km/h speed zones. T.29 – Little Street, Coffs Harbour- Overnight stops by Heavy Transport (505060 [873445]) Consideration to a complaint that heavy transport vehicles are using Little Street, Coffs Harbour, as an overnight stop. Recommended: that the complaint regarding the overnight parking of heavy transport in Little Street, Coffs Harbour, be referred to the Coffs Harbour Police for action.

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T.30 – Wharf Street, Woolgoolga- Disabled Car Park (509000 [871655]) Consideration to a design for a disabled car park adjacent 'Blue Bottles' establishment in Wharf Street, Woolgoolga. Recommended: that a copy of the Guidelines for Disabled Car Parks be forwarded to the Access Advisory Committee and the Committee be requested to submit a plan to Council identifying the number of disabled parks within the Woolgoolga CBD showing the maximum allocation of 2% allowed within the guidelines. T.31 – Tropic Lodge Place, Korora - Speeding of Vehicles (503720 [877901]) Consideration to a complaint regarding speeding of vehicles in Tropic Lodge Place, Korora, by groups of people staying at Tropic Oasis Lodge. Recommended: that the matter of speeding vehicles in Tropic Lodge Place, Korora, be referred to the Coffs Harbour Police. Reason: Traffic classifiers installed in Tropic Lodge Place, Korora, have shown that there is not a significant speeding problem. T.32 – Trafalgar Lane, Woolgoolga - Speeding of Vehicles (510210 [880526]) Consideration to a request for the installation of traffic calming devices in Trafalgar Lane, Woolgoolga, to stop speeding vehicles. Recommended: that traffic classifiers be installed in Trafalgar Lane, Woolgoolga, and the matter be brought back to the next Traffic Committee for determination. T.33 – Moleton Road, Lowanna - Speeding of Vehicles (506320 [878994]) Consideration to a request for a reduction in speed limit and the erection of signs for the safety of horse and bicycle riders due to the large number of logging trucks using the road. Recommended: that signs 'Horses Ahead' be erected on Moleton Road, Lowanna.

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T.34 – Fun Runs - Middle Boambee Valley (1113 [880419]) Consideration to a request to conduct Fun Runs on roads within Middle Boambee Valley on Sunday, 27 June 2004. Recommended: that the request to conduct the Fun Runs in Middle Boambee Valley on Sunday, 27 June 2004 be approved subject to: 1. Approval by the Police Department. 2. A traffic management plan be submitted together with public liability insurance. 3. The School be advised that the guidelines for Fun Runs can be viewed on the RTA

website. T.35 – Pine Avenue, Ulong - School Zone (503720 [847810]) Consideration to a request for school zone signs to be erected in Pine Avenue, Ulong. Recommended: that a diagram be submitted to the Roads & Traffic Authority showing the school zone signs proposed for Pine Avenue, Ulong. T.36 – Grafton Street, Nana Glen - Speeding of Vehicles (507430 [877901]) Consideration to a request to address safety issues in Grafton Street, Nana Glen. Recommended: that : (a) the matter of speeding vehicles be referred to the Coffs Harbour Police for action. (b) the Roads & Traffic Authority be requested to investigate options in relation to the

approaches to the 50km/h speed zones.

T.37 – Provision of parking for Scooters and Motorcycles (503720) Consideration to a request for provision of parking for scooters and motorcycles within the City's CBD districts. Recommended: that Council investigate the provision of on-road parking for scooters and motorcycles within the City's CBD districts. The meeting closed at 12 noon. The next meeting for Traffic Committee will be Thursday, 6 May 2004.

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COFFS HARBOUR CITY COUNCIL TRAFFIC COMMITTEE MINUTES 4/2004

6 MAY 2004 - 10.30AM Present: Councillor Bill Palmer

Graham Carthew, Roads and Traffic Authority George Stulle, Coffs Harbour City Council Peter Kitching, Coffs Harbour City Council Anne Shearer, Road Safety Officer

Apologies: Acting Sgt Mark Carroll, Coffs Harbour Police

Peter West, Coffs Harbour Taxi Network Minute Taker: Ann Graham T.38 – Ocean Parade, Coffs Harbour (505540 / P/N 1189000 [894202]) Consideration to a request for 'No Standing' signs to be installed at the front of Surfers Lodge units, 75 Ocean Parade, Coffs Harbour, as it is a sight hazard between two driveways. Recommended: that the request for "No Standing' signs be considered in conjunction with future streetscape works to be carried out in Ocean Parade, Coffs Harbour. T.39 – Gordon Street / Harbour Drive, Coffs Harbour (504620 / 1455) Consideration to plans for car parking and streetscape works in Gordon Street and Harbour Drive, Coffs Harbour. Recommended: that the plans for on-street car parking and streetscape works in Gordon Street and Harbour Drive, Coffs Harbour, be adopted, as per Plan T.39. T.40 – Coffs Harbour CBD - 40km/h signposting (1773) Consideration to implementation of 40 km/h high-pedestrian activity signposting in Coffs Harbour CBD. Recommended: that the implementation of 40km/h high-pedestrian activity signposting in Coffs Harbour CBD be approved, as per Plan T.40.

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T.41 – Pacific Highway, Woolgoolga - Shared path (511410) Consideration to construction of shared path on Pacific Highway, Woolgoolga, between Clarence Street and Woolgoolga Creek. Recommended: that the construction of a shared path on Pacific Highway, Woolgoolga, between Clarence Street and Woolgoolga Creek, be approved as per Plan T.41. T.42 – Stadium Drive, Coffs Harbour - Shared Path (509000) Consideration to construction of a shared path on Stadium Drive, Coffs Harbour, adjacent the Stadium entrance. Recommended: that the construction of a shared path on Stadium Drive, Coffs Harbour, adjacent the Stadium entrance, be approved as per Plan T.42. T.43 – Trafalgar Lane, Woolgoolga - Speeding of Vehicles (510210 [880526]) Consideration to the results of data from the installation of traffic classifiers following a request for the installation of traffic calming devices in Trafalgar Lane, Woolgoolga, to stop speeding vehicles. Recommended: that minor drainage work be constructed at the eastern end of Trafalgar Lane, Woolgoolga, as per Plan T.43. Reason: The culvert drain will fix existing stormwater runoff onto properties and also act as a traffic calming device. T.44 – Fiddaman Road, Emerald Beach - Temporary Road Closure (507240 [897745]) Consideration to a request for the temporary road closure of Fiddaman Road, Emerald Beach, adjacent the Reserve to the start of Ocean View Crescent. Recommended: that the temporary road closure of Fiddaman Road, Emerald Beach, adjacent the Reserve to the start of Ocean View Crescent, be advertised and providing no substantive objections are received, the closure be approved, subject to: (a) a Traffic Control Plan being submitted for approval by Council. Prepared by

accredited traffic controllers. (b) the organisers liaise with the bus companies and obtain their approval. (c) the organisers be responsible for all costs with the temporary closure and

cleanup, including advertising.

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T.45 – June Street, Coffs Harbour - Overnight parking of heavy transport (504930 [858498]) Consideration to a complaint regarding overnight parking of heavy transport in and around Marcia Street industrial area. Recommended: that 'No Parking' (between 7pm - 7am) signs be erected in Ann Street, Coffs Harbour, between Marcia Street and June Street, as per Plan T.45. T.46 – Brunswick Avenue, Coffs Harbour - Traffic calming (504040 [866182]) Consideration to a request for traffic calming to be installed in Brunswick Avenue, Coffs Harbour. Recommended: that linemarking be carried out in conjunction with the installation of a parking bay and 'No Stopping' signs and pavement markers in Brunswick Avenue, Coffs Harbour, as per Plan T.46. T.47 – Orlando Street, Coffs Harbour - Parking problems (504030) Consideration to the parking situation in Orlando Street, Coffs Harbour, in the vicinity of the bridge near GDT Seccombe Close. Recommended: that a parking lane be incorporated by defining areas of 'No Stopping' on southern side of Orlando Street, Coffs Harbour, as per Plan T.47. The meeting closed at 12.07pm. The next meeting for Traffic Committee will be Thursday, 3 June 2004.

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S23 COFFS HARBOUR CBD - 40KM/H AREA SPEED LIMIT

Purpose: To report on a proposal to introduce a 40km/h Area speed limit in Coffs Harbour CBD. Description of Item: The State government through the Roads and Traffic Authority have recently introduced a program which allows introduction of 40km/h speed zones in “High Pedestrian Activity Areas”. The implementation of 40km/h speed limits has evolved over the past decade. In addition to timed 40km/h speed limits at schools and 40km/h work zone limits, speed zoning guidelines also permit the use of 40km/h speed limits on roads that have traffic calming devices installed at regular intervals. The 40km/h High Pedestrian Activity Area speed limit program is designed specifically for areas of high pedestrian and cyclist activity such as Central Business Districts and Shopping Strips, where significant traffic calming devices such as roundabouts and pedestrian crossings are already in place. Streetscape work that has over the past few years been carried out in the Coffs Harbour Central Business District lends itself to introduction of a 40km/h zone. Major works proposed to commence in May in Gordon Street and Harbour Drive will complete the City centre Upgrade works. In order to better comply with traffic calming requirements it is proposed to modify traffic lane configuration on all streets within the Coffs Harbour CBD that currently have two lanes of traffic in each direction. Line marking in these streets will be modified such that the centre lane acts as a through lane, leaving the other lane as a lane for maneuvering , access to car parking and for cyclists. A plan of the proposal is attached. The RTA have now made an offer to Council to fully fund line marking and signposting work for the Coffs Harbour CBD 40km/h Area and substantially fund the traffic calming works that form part of the proposed street scape works in Gordon Street and Harbour Drive. Sustainability Assessment: • Environment

A Review of Environmental Factors has been completed for the streetscape works. No adverse Environmental impacts have been identified. Formal reduction of the Central Business district speed zone may have minor environmental benefits in terms of noise and air quality.

• Social

As part of Councils negotiations with the RTA on funding for this project, Traffic volume data, speed surveys and pedestrian crash data have been compiled and reviewed.

cont’d


S23 Coffs Harbour Cbd - 40km/H Area Speed Limit (cont’d)

Traffic crash data for the past 5 years shows that there were five pedestrian crashes in the Coffs Harbour CBD (Not including the Pacific Highway). Speed survey data shows that in CBD streets such as Park Avenue and Moonee Street on which streetscape works have been completed, 85th percentile vehicle speeds of 40km/h or less have already been achieved.

Traffic Volumes and Speeds

Location Daily Volume (2 day average)

85%-ile Speed (km/h)

Gordon Street, south of Coff Street, northbound (2 counts)

5,438 48

Gordon Street, south of Coff Street, southbound 5,167 42 Park Avenue, west of Gordon Street, eastbound (2 counts)

6,677 43

Park Avenue, west of Gordon Street, westbound (2 counts)

4,637 42

Moonee Street, south of Scarba Street, northbound 3,097 41 Moonee Street, south of Scarba Street, southbound 2,729 42

Introduction of the 40km/h Area speed limit in the Coffs Harbour CBD will therefore have little impact on travel time or traffic flows within the CBD, while providing, through signposting and enforcement, a potentially safer environment for pedestrians and cyclists.

• Economic

Funding for Streetscape works in Gordon Street and Harbour Drive comes from the Coffs Harbour CBD City Centre Upgrade Program. A key part of this project has been to seek and develop alternative sources of funding for the various projects in the program. The offer by the RTA to fund the traffic calming component of the streetscape works in Gordon Street and Harbour Drive potentially sees the injection of up to $80,000 toward the City Centre Works.

Consultation: Consultation with property owners and business operators in Gordon Street and Harbour Drive has been carried by the Manager Special Projects. The City Centre Master Plan on which the works are based included an extensive community consultation program. The City Centre Master Plan included the proposed traffic calming measures and flagged the potential to reduce the speed limit in the CBD. Statutory Requirements: The 40km/h High Pedestrian Activity Area limit and the associated traffic calming has been approved by the Local Traffic Committee.

cont’d


S23 Coffs Harbour Cbd - 40km/H Area Speed Limit (cont’d) Issues: The 40km/h High Pedestrian Activity Area program is currently being promoted and supported by the RTA. The opportunity to gain support and funding from the RTA may not be available in the next financial year. Works that are proposed under this program need to be completed prior to 30th June 2004. Notwithstanding this, proposals for implementation of the 40km/h High Pedestrian Activity Area in other CBD areas such as Woolgoolga, Sawtell and Coramba will be developed for submission to the RTA in 2004/05. Pedestrian safety on the Pacific Highway is the subject of a Council/RTA study currently underway. While the study is not due for completion until June 2004 it is likely that the reduction of the Pacific Highway speed zone from 60km/h to 50km/h will be recommended. Recommendation: 1. That Council adopt plans for implementation of the 40km/h High Pedestrian Activity

Area in Coffs Harbour CBD. 2. That Council submit to the RTA a proposal to introduce a 50km/h speed zone on the

Pacific Highway between Combine Street and Coffs Street.

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Attachments:

• There was a total of 27 pedestrian crashes in and around the CBD, all of which included

casualties and two fatals.

• The pedestrian crashes concentrate on the Highway (including one fatal)

• There were three pedestrian crashes along Park Avenue

• There was a total of 94 “all” crashes, including pedestrians

• Again there is a strong concentration of crashes along the Highway

• Other streets with significant crash patterns include Park Avenue, Gordon Street, Vernon Street and Castle Street


S24 PACIFIC HIGHWAY/BRAY STREET TRAFFIC MANAGEMENT

Purpose: To report on options under investigation for improvement to traffic flows at the Pacific Highway/Bray Street intersection. Description of Item: In December 2001 Council considered a report on investigations into development of an additional lane in Bray Street at the Pacific Highway intersection. Council at the time determined not to proceed with the proposal as it would not substantially benefit access to and from the Bray Street Cinema Complex nor substantially improve traffic flow at the Highway intersection. Since that time Council has had a number of meetings with owners and representatives of the Bray Street Businesses, and the RTA, with a view to developing viable options for improvement to access and traffic flows in the area. A large number of options have been considered, however five options have emerged as being worthy of further consideration. Option 1 - Mastracolas Road Extension This long term option is an integral part of the Coffs Harbour Road Network Plan. It involves the construction of Mastracolas Road parallel to the North Coast Railway line connecting via a road over rail bridge to Mackays Road. Estimated cost of the Mastracolas Road Extension is $3.5 million. Completion of the ring road network will remove significant traffic volumes from Bray Street and resolve access issues from the Bray Street Complex. Even completion of the Hogbin Drive Extension would improve access at Bray Street as the less local traffic there is on the Highway, the more time can be allocated to side roads in traffic signal cycles. While completion of these Coffs Harbour Road Network Projects will continue to be pursued, they can however only be considered as longer term solutions to the Bray Street problem. Option 2 – Mastracolas Road (Short Extension) Investigations have been carried out on a shorter Mastracolas Road Extension linking through to Bray Street via land adjacent the Bray Street Country Energy Depot. Discussions have been held with Country Energy and a concept road alignment has been produced which shows the proposal is feasible in terms of construction. This option was developed in order to assess whether the Mastracolas Road option could be fast tracked through shortening the road length. While feasible this option would still requires funding in the order of $2.0 million. Option 3 – Taloumbi Road access Concept design has been carried out on construction of an additional access road to the Bray Street Complex from Taloumbi Road. The access road would traverse Council Reserve directly behind residential properties currently fronting Bray Street. Traffic Management works, including installation of traffic control signals at the Bray Street/Taloumbi Road intersection would mitigate impact on Taloumbi Road residents while providing controlled access to the Bray Street Complex.


S24 - Pacific Highway/Bray Street Traffic Management (cont'd) This option requires further development in terms of consultation with property owners. The works however could be staged and funding apportioned to the Bray Street Complex owners in accordance with benefit. Option 4 – Bray Street widening Inadequacies in the car park access road to the Bray Street Complex are exacerbated at times of peak traffic flow in Bray Street. Excessive queues and traffic delays now commonly occur in Bray Street with traffic queues extending past the Complex access road. Excessive delays in the left turn on to the Highway from Bray Street are caused by high traffic volumes on the Highway and by operation of the pedestrian crossing across the Highway. At the time of subdivision of the Bray Street complex, Council sought dedication of land to accommodate widening of Bray Street in case amplification of the intersection was ever required. Simple road widening to provide an additional lane in Bray Street however while marginally improving performance of the Bray Street/Pacific Highway intersection would provide little benefit to the Bray Street Complex at peak times as the additional lane capacity would be taken up by traffic travelling from the west. (Through capacity of the left lane would still be governed by the Highway traffic signals. A dual left turn configuration from Bray Street could not be supported due to the high traffic volume and unsafe weaving of traffic to Park Beach Road and to the Homebase entry.) Widening of Bray Street in conjunction with construction of a slip lane along the Pacific Highway frontage of the Bray Street Complex, by-passing the traffic control signals, may be possible however this would significantly restrict access to Park Beach Road from Bray Street and would require concurrence of the RTA. A more efficient use for the Highway frontage could be to develop a direct point of egress from the Bray Street Complex to the Pacific Highway. This could be an option pursued by the Bray Street Complex owners with the RTA. Option 5 – Bray Street Left turn signal at Pacific Highway. Left-Lane capacity in Bray Street would be substantially increased if the left turn phase at the Pacific Highway traffic signals was not subservient to the pedestrian phase across the Pacific Highway. Traffic is commonly delayed for 20 to 30 seconds with a red arrow on the left turn phase from Bray Street if the northern Highway pedestrian crossing has been activated. Council has been negotiating with the RTA on removal of this pedestrian phase on the northern leg of the Pacific Highway intersection. It is apparent however that this will not be achieved due to the corresponding increase in potential for pedestrians to cross the Highway unsafely. RTA signal designers have now however developed an option known as a “Pelican Crossing” for the pedestrian phase. This will mean that the red arrow will only appear for 4 to 5 seconds if it conflicts with the pedestrian phase and then revert to flashing amber to allow vehicles to proceed with the left turn with caution. It is anticipated that this will substantially increase the ability of the Pacific Highway/Bray Street intersection to clear turning traffic from Bray Street, without compromising pedestrian safety. At the time of writing this report RTA contractors were preparing to activate the “Pelican Crossing modifications to the Bray Street traffic control signals on a trial basis. The intention of the RTA will be to monitor the effects on traffic flow and safety and report back to Council. Modifications will be supported by an RTA media release and safety information.


S24 - Pacific Highway/Bray Street Traffic Management (cont'd) Sustainability Assessment: • Environment

Each of the above options if developed further will require a Review of Environmental Factors to varying degrees of detail. The installation of a “Pelican Crossing” will be subject to an REF by the RTA. The predominant impact of the Pelican Crossing installation will be on pedestrian safety. This will be monitored over the trial period.

• Social

Social issues vary with each of the above options. Further community consultation and assessment of community impact will need to be carried out on each of the options as well as a “do nothing” option.

• Economic

No funding has been identified for implementation of these options other than the Pelican crossing which is being funded by the RTA. Council has in its 2004/2007 Draft Management Plan identified consideration of funding for implementation of options to resolve the Bray Street traffic management problem.

Recommendation: That Council: 1. Support the installation by the Roads and Traffic Authority of a “Pelican Crossing” at

the Pacific Highway/Bray Street intersection and monitor the impact on traffic flows in Bray Street and on pedestrian safety.

2. Council set up a working party consisting of representatives of Council, the RTA and property owners within the Bray Street Complex to continue development of traffic management options for the Pacific Highway/Bray Street intersection.


S25 ACCESS ADVISORY COMMITTEE - APPOINTMENT OF NEW MEMBERS

Purpose: To recommend to Council the appointment of three new members to the Access Advisory Committee. Description of Item: Applications have been received from the following people for appointment to the Access Advisory Committee: • Mr Geoffrey Becker From Korora who has been a quadriplegic for 40 years and whose main

interest is access for the disabled and support for people with physical and mental disabilities. Geoff has been attending our committee meetings for a period of two years.

• Ms Gail Pursey, who resides in Coffs Harbour, is a volunteer for people with a brain injury

and is also involved with self help groups and was Secretary of the Brain Injury Association for six years. Gail would like to help make Coffs Harbour more accessible for people with brain injury.

• Ms Sue Kiani resides in Coffs Harbour and is the contact person for the MS Support Group.

She was previously an SRN Dip Psych Nursing and Neuro Nursing and presently a disabled pensioner.

Sustainability Assessment: • Environment

There are no environmental issues.

• Social

The experience and knowledge of the three new members will assist in the continued improvement of the Access Advisory Committee.

• Economic

Broader Economic Implications

There are no economic implications.

Management Plan Implications

No financial impact on Council's Management Plan. Consultation: These applications were presented for discussion at the Access Advisory Committee meeting on 6 February 2004. The committee resolved to recommend that Council accept these applications.


S25 - Access Advisory Committee - Appointment of New Members (cont'd) Related Policy and / or Precedents: The appointment of the three members fills three vacant positions on the committee. Statutory Requirements: There are no statutory requirements in relation to this matter. Issues: There are no issues associated with this item. Implementation Date / Priority: The resolution will be tabled at the next Access Advisory Committee meeting. Recommendation: That Council appoint Mr Geoffrey Becker, Ms Gail Pursey and Ms Sue Kiani to the Access Advisory Committee.


S26 MEMBERSHIP OF THE COFFS HARBOUR COMMUNITY INDOOR STADIUM MANAGEMENT COMMITTEE

Purpose: To obtain Council approval for the appointment of a new committee member to the Coffs Harbour Community Indoor Stadium Management Committee. Description of Item: The Coffs Harbour Community Indoor Stadium Management Committee recently resolved to recommend to Council that Mr Malcolm Devine be appointed to the committee. There is currently a vacancy on the committee and Mr Devine will bring experience in terms of accounting and management expertise. Mr Devine is also the President of Coffs Harbour Basketball and his appointment would enable improved communication directly between the two managing boards. Sustainability Assessment: • Environment


• Social

The experience and business management skills of the new member will assist in the continued improvement of the Coffs Harbour Community Indoor Stadium.

• Economic

There are no economic implications. Consultation: Coffs Harbour Community Indoor Stadium Management Committee. Issues: There are no adverse issues. Recommendation: That Council appoint Mr Malcolm Devine to the Coffs Harbour Community Indoor Stadium Management Committee.


S27 MEMORANDUM OF UNDERSTANDING BETWEEN COFFS HARBOUR CITY COUNCIL AND ARTS MID NORTH COAST INC AND REGIONAL ARTS NEW SOUTH WALES

Purpose: To seek Council approval to sign the Memorandum of Understanding between Coffs Harbour City Council and Arts Mid North Coast Inc and Regional Arts New South Wales. Description of Item: Coffs Harbour City Council has provided input to Arts Mid North Coast Inc since 1996. This has been through an annual funding contribution and representation on the Board. This year Arts Mid North Coast Inc has moved to triennial funding from Regional Arts New South Wales and is therefore seeking to enter into a triennial Memorandum of Understanding (MOU) with Coffs Harbour City Council and other funding Councils on the north coast. A copy of the MOU is attached. Sustainability Assessment: • Environment


• Social

The social impacts are in the area of arts and cultural development and are positive. It places the arrangement between Coffs Harbour City Council and Arts Mid North Coast Inc on a stronger basis and enables longer term and more holistic objectives to be met.

• Economic


This MOU is to cover a three year period. Economic benefits for Arts Mid North Coast Inc are in the form of greater stability and consistency with the assistance of triennial funding. This also offers Council the same benefits. Management Plan Implications Over the last six years Coffs Harbour City Council's contribution has increased from $5,628 in 1998 to $9,803 in 2003. Arts Mid North Coast Inc has indicated that for 2004/2005 the contribution level requested will remain at $9,803. This allocation is included in the draft budget currently on public exhibition.

Consultation: Consultation has been undertaken over the last six to nine months regarding this MOU. Council has provided input to Arts Mid North Coast Inc on the issues.

cont’d


S27 Memorandum Of Understanding Between Coffs Harbour City Council And Arts Mid North Coast Inc And Regional Arts New South Wales (cont’d) Related Policy and / or Precedents: Council has contributed annual funding to Arts Mid North Coast Inc since 1996. Statutory Requirements: Entering into this MOU would formalise the relationship which currently exists between Council, Arts Mid North Coast Inc and Regional Arts New South Wales. Issues: Overall the MOU formalizes an arrangement which has been in place for some time. It outlines the roles of each of the parties in clear terms and also allows for Council to cease its involvement giving 12 months notice. Implementation Date / Priority: The MOU is ready for signature should Council resolve to enter into the agreement. Recommendation: 1. That Council agree to enter into the Memorandum of Understanding with Arts Mid

North Coast Inc and Regional Arts New South Wales. 2. That, where necessary, the relevant documents be signed and executed under the

Common Seal of Council.

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Attachments:

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S28 SENIORS WEEK 2004

Purpose: To report to Council on the activities of Seniors Week 2004. Description of Item: The Coffs Harbour Senior Citizens Week Committee is a community based committee that comprises senior citizens, Council staff and representatives of local businesses. The committee has met on a regular basis since September 2003 in order to plan and coordinate a program of activities for Seniors Week that appropriately celebrates the older members of our community. Seniors Week was held from 14-21 March 2004. The following people were members of the Senior Citizens Week Committee for 2004: • Barbara Lawson (Senior Citizen)

• Lola Fowler (Senior Citizen)

• Di Jones (Park Beach Plaza)

• Kylie Walter (Park Beach Plaza)

• Leon Adams (Senior Citizen)

• Noel Harders (Senior Citizen)

• Julie Gunn (CHCC) The Senior Citizens Week Committee was fortunate this year to have the support of a group of ladies from the Plaza Club, Park Beach Plaza who provided a great deal of assistance throughout the week. The theme for Seniors Week 2004 was a repeat of the 2003 theme being “The Best Time for Ages”, the best time for learning the best time for adventure and the best time for getting together. This theme was reflected in the activities held during the week by providing the seniors with opportunities to get together both with their peers and across the generations, to learn through attending information sessions and craft demonstrations and to be adventurous by having a go at a new sport or going on a hinterland bus outing. Recognition of the valuable contributions made by older people to our local community through the Local Seniors Week Awards is an integral part of Seniors Week. Nominations were called for in January 2004 and five nominees were selected for awards by the committee for their substantial contribution to the well being of older people in the Coffs Harbour local government area. The awards were presented by the Mayor at the official opening of Seniors Week held at the Coffs Harbour Ex-Services Club on Sunday, 14 March 2004. Local Seniors Week Award recipients were:

• Laurel Smith –Cameron

• Barbara Lawson

• Keith Whalen

• Charles Phipps and


• The Volunteers of the Coffs Harbour Nursing Centre (as a group) In addition the committee were successful in their nomination of Hec Goodall for a NSW Seniors Week Achievement Award. Mr Goodall was nominated in the Environment/Science category for his work with marine animals and received the prestigious award during a ceremony held in Sydney. In planning for Seniors Week the committee aimed to provide a program of events that catered to the interests of seniors with activities being accessible across a broad geographical section of the local government area and available at no cost, with the exception of a charge of $5 for the Country Adventure Bus Outing. The program for 2004 consisted of the following events: Sunday, 14 March “Remember the Tivoli” – Coffs Harbour Ex-Services Club Monday, 15 March Coffs Harbour Combined Pensioners and Superannuants Card Tournament – Cavanbah Hall. Tuesday, 16 March Seniors Week Craft Competition, Display and Demonstrations – Coffs Harbour Catholic Club Seniors Darts Tournament – Coffs Harbour Catholic Club Wednesday, 17 March “Maytime” Seniors Movie Morning – First Avenue Cinema, Sawtell Seniors Week Church Service – St Johns Anglican Church Thursday, 18 March Seniors Croquet Morning – Woolgoolga Croquet Court Seniors Bowls Day – Woolgoolga Bowling Club Scooter and Motorised Wheelchair Information Session – Coffs Harbour Community Village “Come and Try Morning” – Sawtell Croquet Club Friday, 19 March “Have a Go at Carpet Bowls” – Palms Centre Shopping Centre Planning a Successful Retirement Seminar – Coffs Harbour Ex-Services Club Saturday, 20 March Country Adventure Bus Outing – Departed from Park Beach Plaza for the Coffs Harbour hinterland. Sunday, 21 March Coffs Harbour Regional Brass Band – Coffs Harbour Botanic Gardens Sustainability Assessment: • Environment

There are no environmental issues. • Social

Seniors Week aims to provide a positive understanding of ageing. The week's celebrations also provide a unique opportunity to recognise and acknowledge the valuable contributions that older people make to our community.


• Economic


The organising committee received financial and inkind support from a variety of community organisations and local businesses toward Seniors Week events. As in the past the major sponsor for Seniors Week 2004 was again Park Beach Plaza who contributed $3,311 towards the cost of the week's celebrations. Total cost for the week amounted to $6,231. Other community sponsors were:

• NSW Department of Housing

• Coffs Harbour Catholic, Recreation and Sporting Club

• Coffs Harbour Ex-Services Club

• Woolgoolga Bowling Club

• Woolgoolga Croquet Club

• Palms Shopping Centre

• ClearView Retirement Solutions The contributions from these organisations and the $1,500 donation from Coffs Harbour City Council enabled the committee to develop a comprehensive program of events at no cost to the seniors who attended with the exception of a $5 charge for the full day Country Adventure Bus Outing. The committee who recognised the week as being a successful community event appreciated this support. The committee was unsuccessful this year in their bid for a Seniors Week grant from the NSW Department of Ageing, Disability and Home Care. These grants are becoming increasingly more competitive to acquire.

Public Liability Insurance cover results in a major financial burden for the committee each year. The cost of insurance cover for Seniors Week 2004 provided through the NSW Meals on Wheels Association Community Sector Insurance Programme amounted to $992.81. This appears to be the best option open to the committee for this coverage.

Management Plan Implications

The Coffs Harbour City Council made a donation of $1,500 towards organising events for Seniors Week 2004 to the Senior Citizens Week Committee. This contribution has remained the same for a number of years. This year the committee is looking for Council to increase this contribution to include the cost of insurance.

Consultation: The Senior Citizens Week Committee has met on a monthly basis since September 2003 to plan and coordinate activities for Seniors Week 2004. The feedback from each event was very positive and some helpful suggestions about how to improve the week were also received. These will be considered when planning next year's events.

cont’d


S28 Seniors Week 2004 (cont’d) Related Policy and / or Precedents: There is no related policy in regard to this matter. Statutory Requirements: There are no statutory requirements in relation to this matter. Issues: The Senior Citizens Week Committee has sent Certificates of Appreciation and thank you letters to supporting organisations and groups. Implementation Date / Priority: Should Council resolve to write to the Senior Citizens Week Committee members these letters will be sent out by the end of May. If Council agrees to cover the cost of the insurance as well as the annual $1,500 an additional amount of approximately $1,000 will need to be included in the 2004/05 budget. Recommendation: 1. That the Coffs Harbour City Council consider increasing its donation to the Senior

Citizens Week Committee for the organising of Senior Citizens Week activities to include the cost of Public Liability Insurance cover.

2. That the Coffs Harbour Senior Citizens Week Committee members be thanked in

writing for their efficient use of funding and their commitment to celebrating the contribution older members make to the community through a successful Seniors Week 2004.


S29 CORINDI BEACH DEVELOPMENT EMBARGO

Purpose: To update Council on the status of sewerage facilities at Corindi Beach and the impact of further development on these facilities and recommending Council place an embargo on further development in the Corindi Beach area until augmentation of the sewerage system is completed. Description of Item: The Corindi Beach Sewerage Scheme was commissioned in August 2000 to service a potential population of 1,500 people. We are not privy to the decision making process which selected the plant size of 1500EP, however, this appears to equate closely to the numbers of DA's approved at the time. Pristine Waters Council's Director of Engineering reported to Pristine Waters Council on 20 August 2003 that with the development approved at that time the treatment plant would reach its design capacity once the vacant land was developed as single dwellings. Further information provided by Pristine Waters Council revealed that this was dependent on further expansion of effluent reuse from its current status which may prove difficult. Pristine Waters subsequently moved to place an embargo on further development beyond DA's already approved as follows:

"That Council not approve any further development applications at Corindi Beach village for either residential subdivision or residential buildings other than single dwellings upon existing approved and registered residential lots until such time as the existing Corindi Beach sewerage treatment plant has been adequately augmented so as to be able to cater for the sewerage disposal and treatment of new development."

This effectively means development such as duplexes, flats, commercial development etc is restricted to that already approved, however, single dwellings would be permitted on existing and approved lots. A list of current approvals is being prepared by Council Planners. There are currently 15 DA's submitted but not approved and are generally for units which will not be permitted under the current Pristine Waters embargo. Pristine Waters Council have also resolved that they develop a 20 year land release strategy for the area. Pristine Waters Council has carried out a cost comparison to augment existing works compared with pumping to Woolgoolga and it appears the option to pump back to Woolgoolga is a cheaper option and the preferred EPA option. Until we take over the system in June we are unable to fully evaluate the systems built capacity as opposed to the design capacity. Planning Matters Council Planners advise that Clause 25 of Ulmarra LEP No 52 states: "The Council shall not consent to the carrying out of any development of any land unless it is satisfied that adequate arrangements (where considered desirable by the Council) have been made for the provision of electricity, water, sewerage and drainage facilities to or from the land.” Council is able to refuse applications under this clause if we are satisfied that Corindi Beach sewerage treatment plant is at capacity.


S29 - Corindi Beach Development Embargo (cont'd) Sustainability Assessment: • Environment

Development beyond the limit of capacity of the WRP particularly the reuse capacity has the potential to pollute surrounding waterways and incur EPA fines. An assessment of the current disposal of effluent needs to be carried out before further consideration of lifting the current embargo.

• Social

A planning review is required to evaluate the social impact of further development.

• Economic


Allowance has been made in next year's budget to augment infrastructure. Further evaluations of the system may show augmentations can be partially deferred.

Statutory Requirements: Council will be required to operate the sewerage systems within EPA licence conditions. Failure to do so can result in heavy fines. Issues: To augment the system back to Woolgoolga will take approximately 18 months and is dependent on the completion of the Woolgoolga WRP upgrade and the completion of the Arrawarra/Mullaway reticulation. At this stage it is also difficult to obtain an appreciation of the uptake of vacant land. It appears to be between 25-50 houses per annum which could mean further augmentation of the reticulation/treatment system may not be necessary in the short term provided we can sort out the effluent disposal problems. Implementation Date / Priority: Given the current uncertainties it is recommended that an embargo be placed on further development beyond 1ET per lot for a period of six months during which time Council shall carry out operational and options study of the sewerage system and a study of planning options for the village and surrounds of Corindi Beach. Recommendation: 1. That development be restricted to 1ET per lot and that no further subdivision be

approved in Corindi Village for a period of six (6) months. 2. That a review of the adequacy of the current sewerage infrastructure to cater for

future growth and current LEP for the Corindi Village and surrounds be undertaken. 3. That Council Planners review the current LEP for the Corindi Village and surrounds.


S30 WORKS BRANCH REPORT.

Purpose: To advise Council of the progress of construction and maintenance programs undertaken by Works Branch up to 6 May, 2004. Description of Item: 1. Completed Works

• Drainage at Hulberts Rd, Toormina ( repair of detention basin wall)

• Dust Seal, South Boambee Rd (400m in length) • Residential road rehabilitation

Prince James Avenue, Coffs Harbour - 312m, Raleigh Street, Coffs Harbour – 355m, 2850m2 Marjorie and Anne St, Coffs Harbour – 280m, 1970m2 Bent St, Coffs Harbour – 390m, 2382m2

• Watermain renewal, West High St, Coffs Harbour

• Footpath Construction Bruce King Dr, from Linden Av to the Boambee Community Centre (370m)

2. Works in Progress and Commencing in May 2004

• Footpath Construction Sawtell Road between Corrigan and Armstrong (320m)

• PAMPS footpath projects, various locations

• Residential street rehabilitation Park Street, Sawtell – 208m, 1245m2 Hasting Street, Woolgoolga, - 211m, 1266m2

• Bray Street rehabilitation of Bray Street from Apollo Drive to Peter Close.

• Lyons Road west of rail bridge kerb and gutter construction (190m)

• 121 Graham Drive, 750mm dia drainage culvert construction.

• Orlando Street from Vost Street to Hogbin Drive North, cycleway construction

• Kangaroo Trail Road, Corindi dust sealing A financial attachment detailing capital expenditure versus budget for the 2003/2004 financial year Works Branch programs is included for Councils information. RTA Funding for Cycleways Council has recently received funding from the RTA for cycleway construction in Stadium Dr, Coffs Harbour and the Pacific Highway, Woolgoolga from Clarence St to Woolgoolga Ck. The cycleway at Woolgoolga is wholly funded by the RTA, however the Stadium Drive cycleway is funded in a 50/50 arrangement with Council required to match the $32,000 funding offered by the RTA.

cont’d


S30 Works Branch Report. (cont’d)

At Stadium Dr there have been safety concerns for cyclists using the cycleway at the intersection with the western entrance to the stadium, and the nearby bends as east bound traffic cut the corner and often stray into the cycle lane. To address this the cycleway needs to be constructed off road, requiring minor lane widening, kerb and gutter, cycleway construction and line marking at an estimated cost of $87,180. The proposed budget will be comprised of the following; Existing allocation $23,000 RTA funding $32,000 Roads to Recovery $32,180 Total $87,180 The Roads to Recovery money is currently allocated to a footpath in Elbow St, Coffs Harbour and can be used as Councils contribution. With the recent rezoning of the Elbow St area to medium density housing it is anticipated that development will occur and may either pay for or construct this footpath. Also in Elbow St there is an existing footpath on the southern side of the street, and the proposed route for the new footpath on the northern side has low pedestrian use. Deferred Works

The following capital works programmed for the 2003/04 financial year will be deferred to the 2004/05 program. • Footpath construction, Graham Dr Sandy Beach and Grafton St, Nana Glen. Due to the

commitment required to complete the RTA cycleways these footpaths will be programmed for early in the 2004/05 financial year.

• Beach St and Nightingale St, Woolgoolga pavement rehabilitations. Considering that the Woolgoolga City Centre Improvement works are in the area of pavement to be rehabilitated the road works will be undertaken in conjunction with the beautification works. At this stage the street and road works are programmed for September 2004.

Capital Programs Expenditure

• Sealed road rehabilitation program appears under spent, however some major projects such as Bray Street, Combine Street, and GDT Seccombe Close have been programmed for May/June to minimise disruptions to the summer tourist season.

• The Mt Browne rail bridge approaches have not been done. Council is awaiting advice from the Rail Infrastructure Co-operation (RIC) regarding the timing of the renewal of the bridge deck. It is doubtful that the RIC will have this work completed in time for the approaches to be done this financial year, requiring the budget to be carried over to 2004/05.

• To date there is nil expenditure of the $28,000 allocated to temporary structural bridge works. Works Branch now has bridge testing results and works will proceed in accordance with these recommendations to a number of rural timber bridges.

• Cycleway and PAMPS footpath works are in progress and due for completion mid June, 2004.

cont’d


S30 Works Branch Report. (cont’d)

Recommendation: That:- 1. Council notes the progress report on construction and maintenance works undertaken

by Works Branch up to 6 May, 2004. 2. Council notes that individual program expenditures are being monitored to ensure

that the total program costs for 2003/2004 are contained within the approved budget. 3. Council approves the transfer of the $32,180 budget from the Elbow Street footpath to

match the RTA contribution to the Stadium Drive cycleway.

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Attachments:

Works Branch-Construction Projects Budget/Expenditure

2003/2004 Program AS AT DATE: 6-May-04

Description Revised Actual % Project % Costs Budget Expenditure Complete Expended

Local Roads Sealed Roads Reseals $543,000 $518,881 96% 96% Sealed Roads Reseals - Asphalt $55,000 $39,580 70% 72% Sealed Roads Rehabilitation $1,296,224 $650,303 53% 50% Dust Sealing $200,000 $200,849 100% 100%

Total: $2,094,224 $1,409,613 Federal Roads to Recovery Residential Street Rehabilitation $254,000 $179,830 77% 71% Elbow St footpath $32,180 $0 0% 0% Gravel Resheeting $50,000 $40,248 85% 80% Bitumen Sealing $69,753 $23,131 35% 33% Sawtell Rd reconstruction, Boambee Ck to Hamilton Dr $490,858 $487,785 98% 99%

Total: $896,791 $730,994

Regional Roads 3 X 3 Program, Lyons Rd $174,000 $62,948 35% 36%

Total: $174,000 $62,948

Drainage Drainage Impts / Nuisance Flooding $342,000 $209,773 56% 61%

Total: $342,000 $209,773

Bridges Temporary Structural Works $28,000 $0 0% 0% Lower Bobo Bridge $10,000 $10,464 100% 105% Finlays Bridge, Korora Heavy Vehicle Bypass $30,000 $16,927 100% 56% Strides Bridge, Molten $80,000 $28,986 35% 36% Mt Brown Road, Rail Bridge Approaches $35,580 $0 0% 0%

Total: $183,580 $56,377

Footpaths / Cycleways Footpath Construction $472,797 $400,517 80% 85% PAMPS Footpath Works $96,553 $22,352 26% 23% Cycleway Projects $224,944 $69,578 32% 31%

Total: $794,294 $492,447

Water Mains Mains Renewals $344,774 $284,459 85% 83% Mains Extensions $110,053 $131,266 100% 119%

Total: $454,827 $415,725


S31 WATERFALL WAY FEASIBILITY ASSESSMENT.

Purpose: To advise Council of the completion of the Waterfall Way Feasibility Assessment and the outcomes of the meeting of the Waterfall Way Committee held at Bellingen on 3 March, 2004. Description of Item: As a member of the Waterfall Way Committee, Council supported and financially contributed to a proposal in January, 2003 to undertake a feasibility assessment of upgrading Waterfall Way between the Pacific Highway at Raleigh and Armidale. The assessment was undertaken by a consultant, The Lginfo Group, and looked at three scenarios for upgrading the road. The report expanded and updated previous reports prepared by the member-councils in 1994 and 1998, and which had been successful in identifying roadwork needs and retaining the road’s classification in the State Strategic Road Network. The assessment has identified that upgrading the road to a satisfactory tourist standard results in greater net economic benefits than simply upgrading for local community access purposes. The report establishes the strategic framework for planning the development of the Waterfall Way and sets out a case for looking at the tourist potential of the region and planning the road works accordingly. A full copy of the assessment report has been placed in the Councillors room for reference. Following completion of the assessment, the Waterfall Way Committee met on 3 March, 2004 to determine future action in relation to upgrading the road. A copy of the minutes of that meeting are attached for information. Issues: The Waterfall Way is classified as a state road under the Roads Act 1993, and is therefore fully funded by the State government through RTA. However, the member councils of the Committee have not been satisfied with the levels of funding allocated to the road and have undertaken this assessment, and previous assessments, to make a case for increased funding for improvement works. This approach has had some success over past years and has resulted in some significant improvements to bridges and road alignments at a number of locations. The Committee considers that the new assessment will be a useful tool for promoting the development of the road. In particular, it views the new Roads to Recovery program by the Federal government as a good opportunity, for the project to be considered under the ‘regional transport’ component of the program. However, because the guidelines for the assessment criteria have not been provided by the Federal government, the committee is not able to progress this approach yet. This is the reason for setting the next meeting of the Committee in August 2004, in anticipation of the guidelines becoming available by then.

cont’d


S31 Waterfall Way Feasibility Assessment. (cont’d) Management Plan Implications: Since all funding for the road is provided by the State government, there are no significant direct financial implications for any of the member councils of the Waterfall Way Committee. There might be some minor costs involved in preparing submissions or making representations to State and Federal governments, but these can be covered within annual budget allocations. Recommendation: That Council notes the minutes of the meeting of the Waterfall Way Committee held on 3 March, 2004.

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Attachments:

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S33 WATER MAINTENANCE REPORT FOR JANUARY, FEBRUARY & MARCH 2004

Purpose: Information on maintenance, operation and construction activities for January, February and March 2004 for the Water Supply Fund. Description of Item: 1. Water

In addition to the routine maintenance and operation activities, the following works were carried out:

1. Assisted construction gang with water main cut-ins on Sawtell Road-Boambee Bridge construction.

2. Laid 100 meters of 100 Ø water main in Mainsbridge Drive, Coffs Harbour.

3. Supervision of Piezometer servicing - Karangi Dam.

4. Five (5) staff attended back hoe operator training.

5. Carried out water mains pressure test at new subdivision in Dorrigo - January.

6. Seventeen (17) staff attended overhead power line safety course.

7. Assisted construction gang with cut-ins in Victoria and Dibbs Streets, Coffs Harbour.

8. Water mains flushing program carried out in all water supply areas - 24 February to 12 March.

9. Replacement aeration compressor installed and commissioned at Karangi Dam.

10. Carried out water mains pressure test and water mains super chlorination and de-chlorination of new subdivision in Dorrigo - March.

11. Assisted construction gang with change over of water services to new water main in Harbour Drive, Coffs Harbour.

12. Annual dam settlement survey conducted - March. Water Supply January February March 1. Total Consumption - Karangi Dam Supply (ML) 538.6 479.1 449.5 2. Average Daily Consumption (ML/d) 17.4 16.5 14.5 3. Rainfall at Karangi Dam (mm) 284.4 109.7 368.0 4. Karangi Dam (%) (end of month) 81.1 87.0 99.2 5. Inflow from new Regional Water Supply pipeline 137.9 180.0 118.4 6. Orara River flow d/stream of P/S (ML/d) end of month) 18.8 73.8 197.4 7. Nymboida River flow (ML/d) (end of month) 1161 1244 2547 8. Total Abstraction Cochranes Pool (ML) 915.6 667.1 831.5 9. Total Karangi Dam Seepage (ML) 11.0 11.5 14.0 10. Total Evaporation (ML) (average for month) 45.0 33.0 29.0 11. Total Consumption Coramba (ML) 2.4 3.3 3.3 12. Total Consumption Nana Glen (ML) 1.4 1.5 1.3


S33 - Water Maintenance Report for January, February & March 2004 (cont'd) 2. Sewerage

Below is a breakdown of the effluent reuse meters read throughout the City. Volumes shown are in kilolitres. EFFLUENT VOLUMES (kL) - January to March 2004

Total EffluentEffluent Reused

Effluent Disposed Rainfall

January Coffs Harbour 367153 20492 346661 261 Sawtell 120751 7966 112785 249.5 Woolgoolga Moonee 71855 19896.9 51958.1 171 February Coffs Harbour 358900 14189 344711 183.5 Sawtell 111549 5906 105643 212 Woolgoolga Moonee 70709 21765.25 48943.75 134 March Coffs Harbour 461339 5985 455354 216 Sawtell 144939 821 144118 314 Woolgoolga Moonee 74782 16368 58414 167 REUSE BREAKDOWN (kL) - January to March 2004 January February March Total COFFS HARBOUR TW 3575 1248 1553 6376 OVERHEAD FILL POINT 1 1 0 2 UNMETERED TRUCK FILL POINT 0 0 15 15 PS 47 OVERHEAD FILL POINT 91 25 1 117 PS 47 193 77 0 270 RSPCA 565 164 14 743 AIRPORT 531 398 495 1424 RACE CLUB 3699 1942 439 6080 UNIVERSITY 0 0 0 0 ADVOCATE PARK 1611 290 30 1931 HOCKEY FIELDS 0 0 0 0 MOTO X 0 47 90 137 STADIUM 2644 3241 462 6347 FLUSHING POINT (STADIUM) 2429 2273 2256 6958 GOLF CLUB 2363 1624 0 3987 CITY HILL 8 1 0 9 REX HARD. OVAL 657 1494 0 2151 SAWTELL RUGBY UNION 1473 682 0 2155 SAWTELL NURSERY 140 286 97 523 SAWTELL ROUNDABOUT (BARCOO) 512 396 533 1441 SUB TOTAL 20492 14189 5985 SAWTELL TW 303 539 66 908 SAWTELL BOWLING CLUB 914 713 60 1687 CHINAMANS CK P/S 617 220 473 1310 SAWTELL GOLF CLUB 6132 4434 222 10788 SUB TOTAL 7966 5906 821 14693


S33 - Water Maintenance Report for January, February & March 2004 (cont'd)

WOOLGOOLA TW 7295 9714.3 6982.6 23991.9 WOOLGOOLGA PLAYING FIELDS (HIGH ST) 128 751.8 795.3 1675.1 MCCANNS 260.5 267.2 211 738.7 LOADERS 160.9 440.9 67.6 669.4 UNWINS RD (TOP) 557.6 674.5 211.1 1443.2 UNWINS RD (BOTTOM) 743.6 346 476 1565.6 KILPAL (CONDONS RD) 1732 2525 433.3 4690.3 P.SINGH (CONDONS RD) 1268 1285 3005.1 5558.1 AVO'S (CONDONS RD) 201 470.7 306.5 978.2 BENNINGS (HOLLOWAYS RD) 2585 60 2316.3 4961.3 McCANS FARM1 649 236.4 404.3 1289.7 McCANS FARM2 0 0 0 0 TANKER FARM1 15.5 7.5 61.8 84.8 G SMITH (SERVO) 58.3 124.6 0 182.9 KB SINGH (CONDONS) 785.5 908.3 68.2 1762 DREEVENS 699 459.1 547.1 1705.2 MORGANS FARM 1 53 43.4 0 96.4 MORGANS FARM 2 2044 2771.9 272.1 5088 SIDHU (WEST FARM) 259 298.9 183.8 741.7 NEW (MORGANS) 0 0 0 0 D PYKE 402 379.75 25.5 807.25 SUB TOTAL 19896.9 21765.25 16367.6 58029.8

Recommendation: 1. That the report on Coffs Harbour Water maintenance and operation activities for

January, February and March 2004 be noted. 2. That the average daily consumption for the quarter of 16.1 ML/day, total abstraction

for the quarter from Cochranes Pool of 2414.2 ML, total inflow to Karangi Dam from Regional Water Supply P/L of 436.3, total consumption for the quarter of 1467.2 ML and Karangi Dam storage level of 99.6% on 10 March 2004 be noted.

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Attachments:

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RAINFALL AT KARANGI DAM

MONTH AVG 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004

JANUARY 213 24 161 385 164 62 237 174 147 57 18 284

FEBRUARY 247 148 413 157 206 160 255 78 413 266 394 110

MARCH 272 350 381 221 138 107 219 152 755 297 258 368

APRIL 189 22 64 102 25 166 319 145 155 71 108 60

MAY 143 106 183 786 154 28 161 136 103 39 203 2

JUNE 142 19 42 75 38 30 269 43 8 47 63

JULY 95 57 8 76 32 60 364 11 73 4 13

AUGUST 76 54 12 60 8 209 102 56 21 137 6

SEPTEMBER 72 15 34 30 52 131 89 13 32 6 3

OCTOBER 109 18 73 38 93 34 65 100 26 31 79

NOVEMBER 132 75 263 339 190 240 108 323 129 41 84

DECEMBER 166 165 128 101 60 101 123 131 28 68 107

TOTAL YEAR 1856 1054 1760 2370 1159 1329 2312 1363 1849 1064 1337 824

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S34 COFFS HARBOUR ENVIRONMENTAL LABORATORY

Purpose: Advising Council of award to the Environmental Laboratory of the Premier's Silver Award for services provided to the NSW Drinking Water Monitoring Program. Description of Item: Council’s NATA accredited Laboratory is recognised as an essential testing agency for the region. This was highlighted recently with the Laboratory receiving the Premier’s Silver Award for services provided to the NSW Drinking Water Monitoring Program. The Laboratory undertakes the monitoring of drinking water programs, EPA licencing requirements, quality of reservoirs, dams, rivers, creeks , bores and coastal waters. It also analyses oyster meat for E-coli as part of the NSW Safefood program and as part of its NATA accreditation it successfully participates in nationwide Quality Assurance Programs. Services are provided not only for Coffs Harbour City Council but for all surrounding councils, government departments, the National Marine Science Centre and private clients. Future analyses will include more extensive soil testing and pesticide analyses of food, soil and water. Recommendation: That Council staff at the Environmental Laboratory be congratulated on receiving the Premier's Silver Award for service provided to the NSW Drinking Water Monitoring Program. Stephen Sawtell Director of City Services

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