collections revisions process local revision workshop successfully deploying collection revisions...
TRANSCRIPT
Collections Revisions Process
Local Revision Workshop
Successfully Deploying Collection Revisions and Sustaining the Change
2
Introduction• It is jointly accepted that the best way to deliver this
change effectively is with the support of the workforce.
• Delivering this change requires a transformation in collections, which will include improving safety performance and a culture of safety embedded in working practices.
• This will be underpinned by fair and transparent planning systems, processes and revision tools, ensuring that everyone has a productive workload that is safe, fair, and manageable.
• It means creating a revised role for Collection employees through the introduction, where possible of hybrid duties, a better work-life balance, and by continuing to provide reasonable levels of take home pay.
3
Overview
Collection Revisions
Daily Performance Mgt
Relationships
Recap
4
The agreement formalises the six-phase revision approach and national tools
• The process is underpinned by;
‘National planning and measurement systems and revision tools’, specifically; CMD, CPR, CRT, RNM and UTR Workload Tool
Full and systematic involvement of the CWU
• The deal formalises the new six-phase approach
5
Why are we here today?
•Both Royal Mail and CWU have recognised in the Agreement that successful change needs full and meaningful involvement of all key parties
•This workshop is designed to ensure that both local management and CWU are positively and actively involved in the revisions process right at the very start throughout the planning, negotiation, implementation and review
•The ideas and plans we will develop today and going forward will help you deliver a better revision
6
What are we committed to?• Positive engagement between the CWU and Royal Mail
and a firm commitment to appropriate negotiation, consultation and communication on all collection revision issues
• Early CWU involvement at all levels • Joint training on the relevant parts of this agreement • CWU reps and Royal Mail managers playing an active part
in any involvement process and the deployment of agreements
• CWU reps being able to play an active role in Work Time Listening and Learning sessions
• Appropriate release will be given to allow CWU reps to fulfil their role in the process and consult with members
• Royal Mail and the CWU commit to the sharing of all information / data
7
Safety is our number one priority
•There is nothing more important than keeping our employees safe and engendering a safety culture at the very heart of everything we do.
•Royal Mail and the CWU commit themselves to continuous improvement on safety standards to drive accidents in this business as close to zero as is reasonably possible
•At each stage of the collections revisions process, our safety obligations are made clear, ensuring people are trained and understand safe ways of working (WPQ2 and 3)
8
Overview
Collection Revisions
Daily Performance Mgt
Relationships
Recap
9
The revision process will be the core of the radical transformation in Collections
- 12 WEEKS
PLAN CATCHMENT
4 + WEEKS 6 + WEEKS
PH 1
PH 2
PH 3
PH 4
PH 5
PH 6
Duties Agreed with CWU
- 24 WKS
PREPARE PEOPLE
PREPARE DATAPR
EPA
RE
PLA
ND
EPLO
YS
US
TA
IN MAINTAIN DATA
MANAGE PERFORMANCE
THE REVISION
Indicative timings
10
The 6-phase process is supported by a suite of planning tools
Phase 1 Phase 4 Phase 5Phase 3Phase 2 Phase 6Pre-revisionResponsibility
Unit
Manager
Planning
Local Planner & PMO
Unit Readiness Assessment
Collection
Management
Database
Collection Routing Tool
Under The Roof Workload Tool (opt) (WIP)
Duty Modelling Tool (opt)
Duty Manager
(opt)
Collections Performance Report
Revisions tracker
Road Network Maintenance
11
What’s going to happen next?
•Over the course of the next few hours, we are going to go on a whistle-stop tour of the collection revisions process.
• It is designed to provide an overview of all the phases of activity and tools which support the process.
•When it actually happens in your unit, we are committed to positive engagement throughout
You don't need to understand all the detail now - this will come as you go through the revision process
The door is open to delve into these activities and tools as the process evolves in your unit via active involvement
12
Where are we now…? Pre-revision
- 12 WEEKS
PLAN CATCHMENT
4 + WEEKS 6 + WEEKS
PH 1
PH 2
PH 3
PH 4
PH 5
PH 6
Duties Agreed with CWU
- 24 WKS
PREPARE PEOPLE
PREPARE DATAPR
EPA
RE
PLA
ND
EPLO
YS
US
TA
IN MAINTAIN DATA
MANAGE PERFORMANCE
THE REVISION
Indicative timings
13
Pre-revision preparation is essential to ensure a ‘smooth’ revision•Three core activities
People preparations
- Ensures we develop an effective engagement plan
Data preparations
- Ensures an accurate baseline is established
Workplan preparations
- Ensures mail despatch and local distribution times are clarified
14
It is essential to keep on top of data maintenance – various tools support this Overview
• Geographical information tools which provide the capability to maintain accurate collection route characteristics utilising information provided by Ordinance Survey; specifically
Geographic base maps
Collection point information
Road network
• Provides an interface for administrators to manually update base information
Vital Statistics
• Nothing new
• Regional Champions set up to up-skill collection units (including senior CWU representatives)
Inputs
• Validation of collection points and associated road network
Outputs
• Existing routes, sequenced correctly and CMD route cards in use
15
The unit readiness assessment provides a snap-shot of data accuracy pre-revisionOverview
• Tool which provides an assessment to verify that the systems and data in the unit accurately reflect the current operation and undertake any remedial action required.
• Initiated 6 – 10 weeks before start of revision
Vital Statistics
• Excel based questionnaire
Inputs
• Collections Management Database
• Collections Performance Reporting (office performance)
• RCS & Establishment Docket
• Volume counts
Outputs
• Unit readiness assessment
• Corrective actions (as required)
16
Where are we now?…phase one and two
- 12 WEEKS
PLAN CATCHMENT
4 + WEEKS 6 + WEEKS
PH 1
PH 2
PH 3
PH 4
PH 5
PH 6
Duties Agreed with CWU
- 24 WKS
PREPARE PEOPLE
PREPARE DATAPR
EPA
RE
PLA
ND
EPLO
YS
US
TA
IN MAINTAIN DATA
MANAGE PERFORMANCE
THE REVISION
Indicative timings
17
Phases one and two of the revision set the objectives and establishes a baseline
WHAT’S IT ABOUT?WHO? SUPPORT AVAILABLE
PLA
N P
HA
SE O
NE
• Objectives, targets and plans
• Collection Revision Intranet and Managers Guides inc:
Supporting documentation and communication material
• Terms of reference
Impact on MC arrival profile
Workload driven by volume
PLA
N P
HA
SE
TW
O
• Foundations – data gathering & checking
• Updated CMD, RNM, APlus
volume counts entered
road speeds verified
collection points positioned
DOM P
DOM P
CWU
CWU
18
Where are we now?…phase three and four
- 12 WEEKS
PLAN CATCHMENT
4 + WEEKS 6 + WEEKS
PH 1
PH 2
PH 3
PH 4
PH 5
PH 6
Duties Agreed with CWU
- 24 WKS
PREPARE PEOPLE
PREPARE DATAPR
EPA
RE
PLA
ND
EPLO
YS
US
TA
IN MAINTAIN DATA
MANAGE PERFORMANCE
THE REVISION
Indicative timings
19
Phase 3 produces optimal routes; an input to phase 4 duty design
WHAT’S IT ABOUT?WHO? SUPPORT AVAILABLE
PLA
N P
HA
SE T
HR
EE
• Revise office routes
• Collection Routing Tool
• Under the Roof workload tool
• MC arrival profile
DOM
PLA
N P
HA
SE F
OU
R
• Agree the office duties
• Duty Builder Tool
P
DOM P
CWU
CWU
* - only applicable for WS revisions
20
Collection Routing Tool and Under The Roof workload toolOverview
• Under the Roof Workload Tool is used to:
Generate a workload for the consolidation of identifiable business mail at the collection hub
• Collection Routing Tool provides a tool for optimising collection routes within specific parameters
Provides specific functionality for both side servicing and corner routing
• Dependent on accurate base data to support optimisation process
Vital Statistics
• New, but not brand new, some changes to adapt to new ways of working
• Learning & Development training product available for new planners going forward
Inputs
• Pegasus planning parameters
Outputs
• Optimised collection routes
• Sequenced routes into CPT ready for implementation
21
Collection Routing Tool
•Placeholder for CRT demo
22
Recap
•Inputs to the process are criticalPoor quality master data will lead to poor quality routes
•Data which influences route optimisationAPlus address points – for POL and Firms
Box locations
Road network information
Volume count information
23
The duty modeller allows us to piece all work elements together into a duty setOverview
• The tool is designed to consolidate, in a visual way, all the duty information required
• Uses workload from Collection Routing Tool
• Produces an integrated duty set matching workload to duties, covers rotation duties, RCS subhead hours and office line-charts
• Can be used to develop optimised but flexible duty models
Vital Statistics
• Brand new tool
Inputs
• Outputs of Collection Routing Tool
• Ancillary workload – UTR Tool
• Mail despatch times
Outputs
• Line charts for each duty
• Headcount impact and perf summary
• Inputs into BAU tools
24
Duty Modeller – what does it look like?
•Line chart builderKEY RCS KEY RCS KEY RCS
I G54 A H BR G57P H11 T H21 DD H18
PW2 H11 F H22 MS M18P2 H11 D H23 EO M24CD H11 R H25 SD R13L H11 V H27 CY M27Q Seq MC Ops H10 VC M11 SUP M42
RO H PCL P10 CWU M45W N36 CO Collections B12 SEC M51M N20 LD L62
IPS PREP DEL
34:45 47:15 130:00
(b) Indoor Workload Tool Values 15:55 43:34 126:43
-18:50 -3:41 -3:17
0 5 10 15 20 25 30 35 40 45 50 55 0 5 10 15 20 25 30 35 40 45 50 55 0 5 10 15 20 25 30 35 40 45 50 55 0 5 10 15 20 25 30 35 40 45 50 55 0 5 10 15 20 25
Start Finish Total2nd Prep
IPS M/RELIEF Other TOTAL
DUTY Req Sched Req Sched Req Sched
101 101 Swineside 07:15 15:15 8:00 1:55 1:25 1:25 0:16 0:25 3:26 3:30 0:40 0:05 8:00 I I I I I I I I I I I I I I I I I I I I I I I P P P P P P P P P P P P CD CD CD CD CD M M M M M M M M A A T
102 102 High Street 07:15 15:15 8:00 1:10 1:27 1:30 0:58 1:00 3:33 3:35 0:40 0:05 8:00 I I I I I I I I I I I I I I P P P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M A A A A A A T T T T T
104 104 Herefordshire 07:15 15:15 8:00 1:15 1:28 1:35 0:26 0:30 3:52 3:55 0:40 0:05 8:00 I I I I I I I I I I I I I I I P P P P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M A A A T T T T T T
105 110 Shared 1 07:15 15:15 8:00 2:10 1:26 1:25 0:18 0:20 3:17 3:20 0:40 0:05 8:00 I I I I I I I I I I I I I I I I I I I I I I I I I I P P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M
106 111 Shared 2 07:15 15:15 8:00 2:00 1:26 1:25 0:12 0:20 3:17 3:20 0:40 0:15 8:00 I I I I I I I I I I I I I I I I I I I I I I I I P P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M VC L
R15 Trumpton 08:00 16:00 8:00 0:00 1:16 1:20 0:19 0:20 4:47 4:50 0:40 0:50 8:00 MS MS MS MS MS MS MS P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M VC L A A R R R R R R R
107 Town 3 07:15 15:15 8:00 0:55 1:20 1:15 0:32 0:35 4:29 4:30 0:40 0:05 8:00 I I I I I I I I I I I P P P P P P P P P CD CD CD CD CD CD M M M M M M M M A A A A T T T T T T T T T T T T T
108 West Town A 07:15 15:15 8:00 112 1:20 2:11 2:20 0:13 0:15 3:19 3:20 0:40 0:05 8:00 I I I I I I I I I I I I I I I I P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P P P P P P P P P CD CD CD CD CD CD CD M M M M M M M
109 Town 5 09:55 15:15 5:20 0:00 1:21 1:20 0:13 0:15 3:09 3:10 0:30 0:05 5:20 P P P P P P P P P P P CD CD CD CD CD M M M
110 West Town B 07:15 15:15 8:00 1:45 1:07 1:00 0:28 0:30 3:03 3:05 0:40 1:00 8:00 I I I I I I I I I I I I I I I I I I I I I MS MS MS MS MS MS MS MS MS MS MS P P P P P P P CD CD CD CD CD M M M M M M M
111 Lakeside 07:15 15:15 8:00 1:45 1:22 1:20 0:15 0:15 3:09 3:10 0:40 0:50 8:00 I I I I I I I I I I I I I I I I I I I I I DD DD DD DD DD DD DD DD DD P P P P P P P P P P P CD CD CD CD CD M M M M M
112 Durham 10:30 15:15 4:45 0:00 0:28 0:25 0:13 0:15 3:02 3:05 0:40 0:20 4:45 MS MS MS CD CD CD CD CD M M M M
113 Cotton End 07:15 15:15 8:00 114 1:00 2:02 2:40 0:19 0:20 3:12 3:15 0:40 0:05 8:00 I I I I I I I I I I I I P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P P P P P P P P P P P P CD CD CD CD CD M M M M M M M
114 The Lanes 10:30 15:15 4:45 0:00 0:28 0:30 0:14 0:20 3:01 3:10 0:30 0:15 4:45 CD CD CD CD CD CD VC L M M M M
115 Greenway 1 07:15 15:15 8:00 2:10 1:21 1:20 0:14 0:20 3:22 3:20 0:40 0:10 8:00 I I I I I I I I I I I I I I I I I I I I I I I I I I P P P P P P P P P P P CD CD CD CD CD M M M M M M M M VC
116 Greenway 2 07:15 15:15 8:00 2:10 1:22 1:25 0:16 0:20 3:20 3:20 0:40 0:05 8:00 I I I I I I I I I I I I I I I I I I I I I I I I I I P P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M
R16 Little Barton 08:00 16:00 8:00 0:00 1:24 1:25 0:40 0:40 5:02 5:05 0:40 0:10 8:00 P P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M VC A A A A R R R R R R R R R R R R
R17 Great Barton 08:00 16:00 8:00 0:00 1:13 1:10 1:00 0:55 5:02 5:05 0:40 0:10 8:00 P P P P P P P P P CD CD CD CD CD M M M M M M M M VC A A A A A R R R R R R R R R R R R R R
117 Church Walk 07:15 15:15 8:00 0:45 1:11 1:05 0:15 0:15 3:52 3:55 0:40 1:20 8:00 I I I I I I I I I BR BR BR BR BR BR BR BR BR BR BR BR BR BR BR P P P P P P P CD CD CD CD CD CD M M M M M M M M A T T T T T
118 Crown Park 1 07:15 15:15 8:00 1:50 1:26 1:25 0:11 0:15 3:39 3:40 0:40 0:10 8:00 I I I I I I I I I I I I I I I I I I I I I I P P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M L A V V
119 Crown Park 2 07:15 15:15 8:00 1:50 1:24 1:25 0:10 0:15 3:40 3:40 0:40 0:10 8:00 I I I I I I I I I I I I I I I I I I I I I I P P P P P P P P P P P CD CD CD CD CD CD M M M M M M M M VC A V V
WTLL
31430 31430 3143031430 31430 31430 3143025650 28720 31430 3143013909 16528 19689 226696322 7857 10025 119221264 1806 2348 2890 3432 3974 4516 5329
0 0 00 0 0 05780 2710 0 017521 14902 11741 876117174 15639 13472 1280217366 16824 18851 1816811191 12640 13383 15410
DELIVERY
SUPPORT
TRAVELPREP DELIVERY
DELIVERYINDOOR
6351INWARD MAIL ON HAND 0 00 0 0 0 0 0 0
0 0 0 0 0 00
12268 12268 12268 12268
0:000:00 0:00 0:00 0:00 0:00 0:000:00 0:00
12268 12268 12268 12268
0:00 0:00 0:001:203:20 3:20 3:20 3:10 2:55
0 0
0 0
0
0 02699 130
0:30
0:00
0 25691285
0:30 0:30
5066 24978342
Variance (b) - (a)
7:00
1:40INWARD WORK HOURS 3:20
10911
CLEAR(a) Total Scheduled Time
0:30 0:00 0:00
12268
2:45 2:45 2:50 2:30
0
0 0
0
0
1:40 0:50
Durham DO
0:20 0:10 0:00 0:000:30
2569 2497 0 130
1:50 1:50
0:45
0
2:45 2:20
0 1227
11:009:00 10:008:00
12268 12268 12268 12268 12268 12268 12268 122681104111041 11041 11041
0:55 1:25 2:251:50 2:55
0
0
2:00 1:45
1227 0
0:45 0:15
0
00
0 0 0 0
IPS Travel Resp ServicesPreparation Town Delivery D2DPrep Wave 2 Firms Delivery MissortsSecond Prep Town Dely Other CallersCleardown Rural Dely RLELoad Van OMV Resi Dely Cycle Maint
Vehicle Check DOM SupportReturn/Pouch off Parcels Union Facility
SecurityMeal Relief Local Distr
SCHEDULED TIMEAWD
0:30
THROUGHPUT RATE 771
0:30
ENTER UNIT OPENING TIME
1991 3276 5845 8342 8342
542 813 993542 542 542 542 542 542 1535 2168 1897 1987 2619 3161 2980 2980 3071 2709 0 0 0 0 0 0 0 0
INWARD SORTING CAPACITY
MONDAY
THROUGHPUT RATE 1084
PREP WORK HOURS CLEAR
PREP SORTING CAPACITY
9:15EARLIEST CLEARDOWN START
PREP MAIL ON HAND 11733DELIVERYDELIVERY INDOORINDOOR NIGHTSNIGHTS
Duty Builder
It’s easy to see balanced duties and variable spansIt’s easy to see balanced duties and variable spans
25
Duty Modeller – what does it look like?
•Duty summary example
0:00
FT Delivery Points 540 Hours 48:00
Day Mech % Items of Mail IPS Prep Veh Checks Break Convey Delivery Return/PO WTL Other Total Contract Start Finish Prep Duty Time Avail Work Finish Depart Work Start Completion Var +/-Mon 3.39% 1069 1:10 1:30 0:00 0:40 1:00 3:35 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:40 15:15 10:35 03:20 07:15 10:35 00:00Tues 3.39% 539 0:40 1:30 0:00 0:40 1:00 3:35 0:05 0:30 0:00 8:00 08:00 7:15 15:15 0 0 04:40 15:15 10:35 03:20 07:15 10:35 00:00Wed 3.39% 1173 1:10 1:30 0:00 0:40 1:00 3:35 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:40 15:15 10:35 03:20 07:15 10:35 00:00Thurs 3.39% 1236 1:00 1:40 0:00 0:40 1:00 3:35 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:40 15:15 10:35 03:20 07:15 10:35 00:00
Fri 3.39% 1179 1:10 1:30 0:00 0:40 1:00 3:35 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:40 15:15 10:35 03:20 07:15 10:35 00:00Sat 3.39% 1089 1:10 1:30 0:00 0:40 1:00 3:35 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:40 15:15 10:35 03:20 07:15 10:35 00:00
0:00
FT Delivery Points 550 Hours 48:00
Day Mech % Items of Mail IPS Prep Veh Checks Break Convey Delivery Return/PO WTL Other Total Contract Start Finish Prep Duty Time Avail Work Finish Depart Work Start Completion Var +/-Mon 3.45% 1089 1:15 1:35 0:00 0:40 0:30 3:55 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:30 15:15 10:45 03:30 07:15 10:45 00:00Tues 3.45% 549 0:45 1:35 0:00 0:40 0:30 3:55 0:05 0:30 0:00 8:00 08:00 7:15 15:15 0 0 05:00 15:15 10:15 03:00 07:15 10:15 00:00Wed 3.45% 1195 1:15 1:35 0:00 0:40 0:30 3:55 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:30 15:15 10:45 03:30 07:15 10:45 00:00Thurs 3.45% 1259 1:10 1:40 0:00 0:40 0:30 3:55 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:30 15:15 10:45 03:30 07:15 10:45 00:00
Fri 3.45% 1201 1:15 1:35 0:00 0:40 0:30 3:55 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:30 15:15 10:45 03:30 07:15 10:45 00:00Sat 3.45% 1109 1:15 1:35 0:00 0:40 0:30 3:55 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 04:30 15:15 10:45 03:30 07:15 10:45 00:00
0:00FT Delivery Points 530 Hours 48:00
Day Mech % Items of Mail IPS Prep Veh Checks Break Convey Delivery Return/PO WTL Other Total Contract Start Finish Prep Duty Time Avail Work Finish Depart Work Start Completion Var +/-Mon 3.33% 1049 2:10 1:25 0:00 0:40 0:20 3:20 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 03:45 15:15 11:30 04:15 07:00 11:15 00:15Tues 3.33% 529 1:40 1:25 0:00 0:40 0:20 3:20 0:05 0:30 0:00 8:00 08:00 7:15 15:15 0 0 04:15 15:15 11:00 03:45 07:00 10:45 00:15Wed 3.33% 1152 2:10 1:25 0:00 0:40 0:20 3:20 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 03:45 15:15 11:30 04:15 06:00 10:15 01:15Thurs 3.33% 1213 1:55 1:40 0:00 0:40 0:20 3:20 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 03:45 15:15 11:30 04:15 06:00 10:15 01:15
Fri 3.33% 1158 2:10 1:25 0:00 0:40 0:20 3:20 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 03:45 15:15 11:30 04:15 06:00 10:15 01:15Sat 3.33% 1069 2:10 1:25 0:00 0:40 0:20 3:20 0:05 0:00 0:00 8:00 08:00 7:15 15:15 0 0 03:45 15:15 11:30 04:15 06:00 10:15 01:15
0:00
104 104 Herefordshire
105 110 Shared 1
102 102 High Street
Indoor
Indoor
Outdoor
P Jones
E Morecambe
Outdoor
Outdoor Indoor
E Wise
26
Where are we now?…phase five and six
- 12 WEEKS
PLAN CATCHMENT
4 + WEEKS 6 + WEEKS
PH 1
PH 2
PH 3
PH 4
PH 5
PH 6
Duties Agreed with CWU
- 24 WKS
PREPARE PEOPLE
PREPARE DATAPR
EPA
RE
PLA
ND
EPLO
YS
US
TA
IN MAINTAIN DATA
MANAGE PERFORMANCE
THE REVISION
Indicative timings
27
Deployment and review
WHAT’S IT ABOUT?WHO? SUPPORT AVAILABLE
DEPLO
Y P
HA
SE 5
• Deploy the agreed new duties
Re-pick for whole office prior to first section
• Guide to deploying by section
• Training
• Way Forward Agreement & MTSF
DOM
CWU
DEPLO
Y P
HA
SE 6
• Post- revision management
• PIR templates
• Sustainability guides e.g.
Weekly meetings
Daily reviews
DOM P
CWU
28
Overview
Collection Revisions
Daily Performance Mgt
Relationships
Recap
29
Where are we now?…post deployment
- 12 WEEKS
PLAN CATCHMENT
4 + WEEKS 6 + WEEKS
PH 1
PH 2
PH 3
PH 4
PH 5
PH 6
Duties Agreed with CWU
- 24 WKS
PREPARE PEOPLE
PREPARE DATAPR
EPA
RE
PLA
ND
EPLO
YS
US
TA
IN MAINTAIN DATA
MANAGE PERFORMANCE
THE REVISION
Indicative timings
30
Post-revision deployment continuous improvement will be part of life •As part of the Generic Operational
Transformation agreement; Royal Mail and the CWU aspire to the company being an efficient and effective world class business with engaged and motivated staff.
To achieve this it is essential that systems and processes are in place to help staff be as productive as possible and to continually monitor performance on a day to day basis.
31
Key to sustaining the change is effective performance management
WHAT’S IT ABOUT?WHO? SUPPORT AVAILABLE
MA
NA
GE P
ER
FOR
MN
AC
E
• Continuously improving
• The following key areas should be analysed using CPR and manual checks:
Arrival Times
Failed Collections
Late Collections
Early Collections
Route Reliability
Route Capacity
Customer Complaints/Feedback
Driver Feedback
Platform Operation
UTR operation where deployed
Mail Centre Clearance - focus particularly on the Main
Despatch volumes
DOMC&DS
M
32
Overview
Collection Revisions
Daily Performance Mgt
Relationships
Recap
33
Transforming relationships and modernising culture• Royal Mail and the CWU recognise past adversarial
industrial relations and poor employee relations have not assisted either party achieve their objectives and has increasingly damaged customer confidence. Both parties also accept that unless there is a radical improvement in relationships at all levels then the business cannot succeed. Against this background Royal Mail and the CWU recognise that transforming relationships and modernising the culture is key to the sustainability and success of the business.
• A new relationship cannot develop overnight and it will take commitment and time from everyone to build trust and confidence. Real progress will only be achieved by creating momentum through practical and credible first steps.
34
Exercise: Action plan
•Those credible first steps can start today
•In your unit groups, think about; where we’ve come from and where we’re going
the commitments you can make together today to some practical and credible first steps towards transforming relationships
•Capture these practical and credible first steps for display in your unit
35
Overview
Collection Revisions
Daily Performance Mgt
Relationships
Recap
36
Our processes and tools are underpinned by robust guidance – you’re not alone•Our planning process is designed to be open
and involving with tools which are fit for purpose and straight-forward
•Guidelines on what to plan, how to plan and what to say are available via the Collections Revisions Intranet – you’re not alone
37
Ongoing Support
•To provide the necessary support throughout this transformation process both parties will jointly review and monitor deployment progress and work together to ensure that all learning points are picked up and shared on an area, regional and national basis as revisions are rolled out, to provide support and guidance to locations as they move into revisions and ensure as far as possible a smooth transition as we continue to deploy change.
•Best practice in this area will be jointly discussed and shared at regional and national level and will be used as a source of information to assist others.