colorado association school business officials … · check out page 2 for a list of lodging...

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Colorado Association of

School Business Officials

18TH ANNUAL FALL CASBO CONFERENCE MEMBER INFORMATION PACKET

“Navigating the Times”

18th ANNUAL FALL CONFERENCE

September 4-6, 2013 Keystone Lodge

Keystone, Colorado

(800)248-0437

Program Agenda and Registration Information Enclosed

Register by September 4, 2013

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CASBO 18th Annual Fall Conference

September 4-6, 2013

Keystone Lodge

Keystone, Colorado

HOTEL INFORMATION

Keystone Lodge Keystone, Colorado

(800) 248-0437 www.keystoneconferences.com

Use the CASBO Conference Group code of

CK2SB3 for these discounted rates

Room Rates (based on availability): Conference Village -Keystone Lodge (Headquarters Hotel) (Bedding Varies, Sitting Area, Private Bath)

$135.00

Conference Village - Studio (One Queen Bed, One Pull-out Sofa, Mini Kitchen, Spa Tub)

$125.00

Conference Village 1 Bedroom Condominium (One Queen Bed, One Pull-out Sofa, Complete Kitchen, Fireplace)

$130.00

Conference Village 2 Bedroom Condominium (One Queen Bed, One Pull-out Sofa, Two Queen Beds in Second Bedroom, Complete Kitchen, Fireplace)

$170.00

Inn at Keystone- (Shuttle to Conference Village , Bedding Varies, Sitting Area, Private Bath)

$99.00

Room reservations need to be made directly with Keystone Resort. Ask for Reservations, and refer to the CASBO Conference. Special Room Rates are good until room block is full or August 5th deadline date. Must present your District’s tax- exempt certificate at time of checkout and pay by District check for sales tax exemption. These room rates will be extended from Monday, September 2 thru Sunday September 8.

Make your reservations TODAY—they will fill up fast!

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TO: CASBO Membership

FROM: Mark Wilsey, 2013 CASBO President,

Bert Huszcza, CASBO Executive Director

& the CASBO Board of Directors

DATE: June 1, 2013

SUBJECT: 18th Annual CASBO Fall Conference

CASBO will be holding its 18th

Annual Fall Conference at the Keystone Lodge, September 4-6, 2013. The

activities will begin on Wednesday September 4th with the “Welcome Hospitality Receptions” by our

“Prestigious Partners” where you can interact with our active and associate membership in a casual setting.

The value of the 18th Annual CASBO Fall Conference can’t be beat! This conference has 10.5 hours of

direct professional development in sessions targeted at improving your effectiveness within your job, as well as

numerous opportunities to network with your peers from across the state who are dealing with the same fiscal

and operational challenges. Be a hero and discover a great new idea from another CASBO member to bring

back to your district that saves money, improves a process or adds a needed service to your organization.

School District budgets are tight yet professional learning opportunities are important now more than

ever. Consider the following ideas to help bring down the costs:

Book at the Inn or Share a room. The hotel rates in 2013 are the same as in 2008! You’ll be so busy

attending sessions, breakouts, and social activities that you’ll hardly be in your room anyway! You

could stay at the affordable Inn at Keystone. Cut hotel costs even further by sharing a room or sharing

a Two Bedroom Condominium with colleagues who are also attending the Conference. Check out

page 2 for a list of lodging options

Need to attend to district matters? Free wireless is available in the hotel rooms at the Keystone

Lodge.

Be creative on possible funding sources. Consider possible sponsors within your District or vendors.

Use the Park-n-Ride and Carpool to Keystone. There are many locations to meet and share a ride

with your colleagues. If you live in the Denver metro area, you can also drive up for the day and save

on lodging costs.

To register for the 18th Annual Fall Conference, just complete the registration form on line.

Sincerely,

Mark Bert Mark Wilsey Bert Huszcza

CASBO President CASBO Executive Director

THANK YOU FOR SUPPORTING CASBO!

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SESSION TRACKS

(The following session track icons will be used to identify the different discipline areas of interest)

Small Districts and Charter Schools: Focuses on financial, budgetary, public relations, and the legal issues that affect small districts and charter schools where one individual has many areas of responsibility.

Business/Finance Resource Management: Provides expertise on the effects of financial management on budgeting, financial planning, accounting, and financial reporting; cash management, investments, and debt management; and financial technology for school business operations.

Leadership and Management Development: Addresses personnel management concepts and leadership styles, professional development, labor regulations, and employment agreements. Also looks at the public policy, inter-governmental relations, and the legal issues that affect schools.

Maintenance/Operations and Purchasing Management: Focuses on the latest in school planning and construction, purchasing, supply and fixed-asset management, contract management, school maintenance and the environmental aspects of school operations.

Information Management: Deals with critical information on strategic planning, instructional support programs, and management information systems.

or Support Services: Brings attendees up-to-date on issues involving: Transportation, Risk Management or Food Service.

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Fall Conference

September 4-6, 2013

Keystone, Colorado

“Navigating the Times”

WEDNESDAY, September 4, 2013

4:00 pm – 5:00 pm ……………………..………………………………… CASBO Board Meeting

4:00 pm – 6:00 pm ………………………….……………………….………… Early Registration

Keystone Lodge Foyer

6:00 pm – 11:00 pm…………………………………………..…..……. Vendor’s Welcome Reception

Sponsored by American Fidelity, COLOTRUST, SchoolDude and Virco.

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THURSDAY, September 5, 2013

8:00 am – 8:30 am……………………………………….…...…. Registration and Breakfast Burrito

8:30 am – 9:45 am ……………………………………………………………..…... General Session

Mark Wilsey, CASBO 2013 President presiding

“Cloud Computing”

Presented by: Ryan Rose, Director of Information Technology,

University of Northern Colorado

Cloud computing is so named because the

information being accessed is found in the

"clouds", and does not require a user to be in a

specific place to gain access to it. School

Districts may find that cloud computing allows

them to reduce the cost of information

management, since they are not required to

own their own servers and can use capacity

leased from third parties. Additionally, the

cloud-like structure allows companies to

upgrade software more quickly.

10:00 am - 11:15 am…………………………………………….. Breakout Sessions (Choose One)

2013-401 CDE 1 - What's New in School Finance?

Moderator: Bill Sutter, CASBO Board

Speaker(s): Leanne Emm, Assistant Commissioner, Colorado Department of Education

Description: Leanne will report on 2013 Legislation and what she is hearing about potential

2014 bills, as well as current election issues. There will be updates on current economic

forecasts, reporting requirements and news from CDE.

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2013-402 How to stay out of the “weed”(s) and navigate the quagmire of Amendment 64

Moderator: Cristal Swain, CASBO Board

Speaker(s): Dan Satriana, Vice President and General Counsel for the University of Northern Colorado

Description: Amendment 64 has raised a myriad of questions about discipline and discharge of

employees who use marijuana. Understand the issues and charge a course that will provide a

cohesive policy relating to marijuana use by your employees.

2013-403 Motivating Employees

Moderator: Brennan Mendus, CASBO Board

Speaker(s): John Kirke, President of IMA Benefits

Description: Effectively managing and working with employees across a cross generational

work force.

2013-404 CSPMA Membership Meeting

Moderator: Mark Wilsey, CASBO Board

Speaker(s): Jim Willis, CSPMA President

Description: A general membership meeting of the Colorado State Plant Managers

Association.

11:30 am – 12:45 pm…………………………………..……………………………………….. Lunch

Buffet Luncheon:

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1:00 pm – 2:15 pm. …………………………………………….…….. Breakout Sessions (Choose One)

2013-501 CDE 2 - Getting your data through Data Pipeline

Moderator: Doug Moss, CASBO Board

Speaker(s): Adam Williams, Public School Finance Unit, Colorado Department of Education

Description: Submitting Financial December data via Data Pipeline remains a periodic

collection – there is a set window of time to submit financial data, just like ADE. Data is run

through two levels of edits, with the end goal being data submitted which matches the annual

independent audit. Discussion will include a PowerPoint which discusses the similarities and

differences between Pipeline and ADE. A Financial December file will be submitted via

Pipeline – we will look at edit errors in Pipeline, where financial reports are found, how to

address edits, how to “Roll Up” data at the District level, how to “Append” data, and how data

is ultimately approved by the District.

2013-502 School Nutrition Options


Speaker(s): Victoria Treski, Child Nutrition Program Lead and Bobbie Jo Tucker, Breakfast

Associate, Hunger Free Colorado.

Description: Learn about providing free dinner, and after school snacks, to students and

exciting options for breakfast programs, that can promote increased student success in your

schools

2013-503 Disaster recovery and continuity of operations. Are you prepared?


Speaker(s): Chris Wilderman, Director, Operations, Security & Environmental Services, Boulder

Valley School District; Bill Sutter, Executive Director, Budget and Supply Chain Management,

Boulder Valley School District; Mike Chard, Boulder County Emergency Manager and Dan Barber,

Boulder Office of Emergency Management

Description: Developing disaster recovery and continuity of operations plans can be a daunting

task. Come learn about one district's efforts to put plans in place, learn the wide variety of terms

and concepts associated with recovery and continuity plans, and discover the resources federal,

state and local resources that are available to school districts.

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…

2013-504 Student Based Budgeting

Moderator: Sandra McClure, CASBO Board

Speaker(s): Shelley Becker, CFO, Adams 12 Five Star School District

Description: Looking for ways to increase accountability and communication to schools

through local budgets? Tired of hearing the repetitive comments such as “district

office/administration controls the spending.” Come listen to what student-based budgeting is,

how this process transpired, the effects of SBB and lessons learned.

2:15 pm – 2:30 pm ……………………………………..……….……….……………………... Break

2:30 pm – 3:45 pm ………………………………………….…......... Breakout Sessions (Choose One)

2013-601 CDE 3 - Federal, State and Local Grants - What You Need to Know.


Speaker(s): David Schneiderman, Office of Grants Fiscal, Colorado Department of Education.

Description: Information regarding Federal Formula Funded Allocations such as NCLB and

IDEA will be given out during this session. This will include budgeting and fiscal reporting

requirements that surround Federal and State Grants. Also included will be a basic

demonstration on how the State is migrating its grants towards an online Grant Management

System. Support and technical assistance will be available to grantees in relation to all Federal

and State Grants

2013-602 Defending Unemployment Compensation Claims: Strategies for Successful Outcomes

Moderator: Cristal Swain, CASBO Board

Speaker(s): Dan Satriana, Vice President and General Counsel for the University of Northern Colorado

Description: Unemployment compensation claims are often given insufficient attention by

employers, who are then disappointed when they are required to pay unemployment benefits to

former employees who are arguably not entitled to benefits. This session examines how to

prepare your defense of unemployment claims, when to defend and when not to do so and other

strategic uses of the unemployment claims process.

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2013-603 CDE 4 - Understanding USDA foods and how they can save your district money

Moderator: Shelley Becker, CASBO Board

Speaker(s): Lena Wilson, Colorado Department of Human Services, Food Distribution Program

Description: This session will provide an overview of the different options available to utilize

USDA entitlement dollars allocated to districts. Department of Defense (DoD) Fresh Fruit &

Vegetables program participation as well as other value pass through methods will be discussed.

2013-604 Improving Building Security


Speaker(s): Jim Willis, PE, Manager District Support Maintenance, Jeffco Public Schools

Description: Participate in an informative round table discussion on possible ways to improve

the physical security in school buildings. The discussion will focus on strategies districts have

successfully used to improve security in a fiscally sound way

3:45 pm – 5:00 pm ………………………………………….…......... Breakout Sessions (Choose One

2013-701 CDE 4 - Healthy, Hunger-Free Kids Act 2013/2014 Update


Speaker(s): Jane Brand, RD, SNS, Director, and Lyza Shaw, MS, Fiscal and Review Manager, Office

of School Nutrition, Colorado Department of Education

Description: This class will review the Healthy, Hunger-Free Kids Act requirements that will

be implemented in the 2013/2014 school year, including the new administrative review process

and school breakfast changes.

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2013-702 The Economic Benefits of Charter Schools in District Facilities

Moderator: Jean Houston, CASBO Board

Speaker(s): TBD

Description: A presentation of the present day issues facing charter schools

2013-703 Using online services to meet federal and state health and safety regulations


Speaker(s): Chad Schoolcraft, Sales Manager, Public SchoolWorks and Cyndi Wright, Sheridan School

District

Description: Districts are dealing with reduced work forces, higher parent involvement and

more legislation every single year that are putting more demands on school employees. School

districts, like businesses, are seeking new technology to streamline their workloads as they try

to keep up with these demands. Come join a group discussion on risk reduction ideas from an

expert in School Risk Technology. The presenter will speak about how online programs are

eliminating time and effort on administrators while putting money back in the classroom.

2013-704 Contract language do’s and don’ts

Moderator: Sandra McClure, CASBO Board

Speaker(s): Matt Ratterman, Semple, Farrington and Everall, P.C

Description: Come learn about the do’s and don’ts on contract writing. This session will

provide an overview of what you should know before writing or signing a contract.

Understanding the obligations and implications can resolve legal issues before it becomes an

issue for your school district.

5:00 pm – 7:00 pm ……………………………………………………………… Dinner on Your Own

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7:00 pm – 10:00 pm …………………………………….……….….….… Thursday Evening Fun Night

Prizes, Refreshments, Fun and Festivities!!

Master of Ceremonies: Brennan Mendus, CASBO Board Director

Don’t miss this evening’s activities...

…the schedule of events:

WHERE: In the ADVENTURE CENTER at the KEYSTONE RESORT WHEN: 7:00 to 10:00 PM

Sponsored by

Wells Fargo Insurance Services &

Glatfelter Public Practice

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FRIDAY, SEPTEMBER 6, 2013 8:15 am – 9:45 am …………………………………………………………..……….………… Registration

8:15 am – 9:00 am …………………………………………………...………...…….. Full Breakfast Buffet

9:00 am – 10:30 am …………………………………………………..….………….…….. General Session

Bill Sutter, CASBO Vice President presiding

“Professional Ethics:

A 'Preventive Maintenance' Approach”

Presented by: Christopher Bauer

This won’t be a review of the ethics code, case studies, or case law! Instead, it will be a unique program

designed to help assure that you and your entire organization are able to more easily “walk the talk” of great

ethics. This often-humorous program will show us ethics risks we never even knew we had and what can be

done right now to make sure those risks don’t turn into costly ethical and legal problems on the job.

Ethics and fun aren’t words you normally hear in the same sentence. However, Dr. Christopher Bauer has

been making professional ethics both straightforward and fun for international audiences for more than 25

years. He will present ethics differently than you have probably ever experienced them before. The tone will

be conversational and the ideas immediately applicable. You will leave with easy, practical ideas and tools

to reduce your risk for ethics difficulties while simultaneously reducing the risk of your colleagues,

coworkers and entire organizations

10:45 am – 12:00 pm ………………………….……….………………… Breakout Sessions (Choose One)

2013-801 Health Care Reform Update

Moderator: Jean Houston, CASBO Board

Speaker(s): Cheryl Harding, Wells Fargo Insurance Services

Description: Find out what the latest nuances are to the Affordable Care Act and what you

should be doing to prepare for the 2014 mandates.

201-802 Busing – To Charge or Not Charge is the Question


Speaker(s): Cindy Hardin, Director of Transportation, Academy School District; Dave Anderson,

Director of Transportation, Adams 12 and Paul Balon, Director of Transportation, Douglas County

School District.

Description: A panel discussion on implementing busing fees – where to start, what they have

learned, the pitfalls to avoid and would they do it again.

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201-803 Effective financial communications-building community awareness


Speaker(s): Shelley Becker, Adams 12 Five Star School District

Description: Where does the money come from, and where does it go? This may sound

simple, but the complex mix of funding and accountability for Colorado public K-12 education

requires a thorough, transparent and honest dialogue with all stakeholders to ensure your

community has a trusting and open relationship with regards to your district’s financial matters.

Learn how to develop both internal and external communication channels to develop that

balance between too much and too little information to take your district to the next level of

community support.

2013-804 Building Usages – Best Practices


Speaker(s): Jim Willis, PE, Manager District Support Maintenance, Jeffco Public Schools

Description: Are you optimizing returns on your building usage? Participate in a round table

discussion on best practices for building usage and ways to maximize your returns while

minimizing your headaches.

12:00 noon –1:30 pm……………………………………..……………………...………… Goldmine Sessions

Moderator: Cyndi Wright, CASBO Board

Six mini topics will be offered in the Goldmine Sessions. Four 20 minute presentations will be made of

each mini topic enabling attendees to choose up to four different topics in these rotations.

The mini topics are:

1. Simple Choices For A Healthy Weight – Jean Houston, Academy School District

2. Resources and Navigating the CASBO Website – Bert Huszcza, Executive Director,

Colorado ASBO

3. Advancing Your Career With SFO Certification: Adding Value, Increasing Potential –

Bill Sutter, Boulder Valley School District

4. Developing and becoming involved with a CASBO Regional Chapter group –Sandra

McClure, Adams 50 School District

5. Membership – Doug Moss, East Otero School District

6. Decreasing Pests and Pest Management Costs in Colorado Schools Deborah Young,

CSU

Light refreshments and snacks will be available. Two attendees will receive a free registration to the

2014 Spring Conference. These complimentary registrations will be given away by a raffle drawing at

the conclusion of this session (must be present to win).

1:30 pm………………………………………………………………….……………… Conference Adjourned

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COLORADO ASSOCIATION OF SCHOOL BUSINESS OFFICIALS

18th Annual Fall Conference

Keystone Lodge

Keystone, Colorado

September 4-6, 2013

CONFERENCE REGISTRATION PRICING

CONFERENCE REGISTRATION: Includes Thursday morning breakfast, Thursday luncheon, Thursday Evening Fun Night,

Friday full buffet breakfast, breaks, and admittance to all conference sessions

ACTIVE MEMBERS (School Districts) Member Registration Non Member Registration MEMBERSHIP DUES Activation/Renewal (Activates or Renews Membership for a period of twelve months from 1st of the month after date of receipt)

$285 $380 $ 60

ASSOCIATE MEMBERS (Business/Vendors) Member Registration Non Member Registration MEMBERSHIP DUES Activation/Renewal (Activates or Renews Membership for a period of twelve months from 1st of the month after date of receipt)

$350 $490 $120

REGISTRATION DEADLINE: September 4, 2013

Registration is only on line, please go to: www.ColoradoASBO.org

We accept credit cards, p-cards, purchase orders or checks

If paying by check; Print your On-Line Registration Form and Mail with payment by September 1, 2013

Return/Payable to: CASBO Attn: Bert Huszcza, Executive Director

4626 W 104th Way

Westminster, Colorado 80031

Cancellation Policy: Full refund if cancellation is received prior to September 1, 2013

Sorry, no refunds will be given after September 1, 2013

NONPROFIT ORG US POSTAGE PAID WESTMINSTER CO

PERMIT NO. 15

http://www.coloradoasbo.org/

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