communicating in class - defense travel …€¦ · ppt file · web view · 2018-04-13the next...

Defense Travel Management Office

Office of the Under Secretary of Defense (Personnel and Readiness)Department of Defense

WELCOME TO

T-230

Special Circumstances Travel (SCT)


Office of the Under Secretary of Defense (Personnel and Readiness)

T-230 CLASS OVERVIEW

Topic: Special Circumstances Travel

Target Audience: Travelers, Travel Clerks, NDEAs and DTAs

Time: Approximately 45 minutes

Pre-Requisites: T-101 Document Processing - Authorizations T-102 Document Processing – VouchersOR Equivalent DTS Training or Experience



TECHNICAL ISSUES?• AUDIO GAPS• SLOW SCREEN CHANGES• DISCONNECTS

Exit class Close all other software applications Log back into class Check with local IT staff

If problem persists call the DISA Help Desk: 1-800-447-2457


Office of the Under Secretary of Defense (Personnel and Readiness)4

SELECT: GUESTENTER: FULL NAME + SERVICE/AGENCY INITIALS

ATTENDANCE CREDIT

Helen Smith/DTMO



COMMUNICATING IN CLASS



Training Objectives

• Introduction to SCT

• SCT Itinerary Creation

• SCT Trip Type Descriptions

• SCT Trip Types by DTS Functionality

• SCT-Specific DTS Functionality

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Definitions

Uniformed memberA person commissioned or enlisted in the U. S. Army, Navy, Air Force, Marine Corps, NOAA, or PHS

Civilian employee A person whose salary is currently being paid by the DoD

Government employeeA non-DoD federal employee whose travel is being paid by DoD

SponsorA military member or civilian employee with at least one dependent

DependentGiven the right conditions, a spouse, child, sibling, or parent of a military member or civilian employee. Could include a person with a similar relationship

EscortA person who accompanies a member while on official travel

Attendant An escort appointed by competent medical authority to assist a patient who is on official travel.

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What is SCT?

• Uncommon travel types allowed by JFTR/JTR

• Standard TDY means:

• Examples of SCT– Patient travel – Emergency travel– Dependent travel

Traveler Type: Travel Type:Military MemberCivilian EmployeeGovernment Employee

BusinessTrainingDeployment



Entitlements: Standard TDY vs SCT

• Standard TDY reimbursement or payments:– Transportation and lodging expenses– Mileage and non-mileage expenses– Meals and incidental expenses

• SCT trip types may allow:– Standard TDY entitlement rules– Restricted or no transportation entitlement– Modified or no per diem entitlement– Altered entitlement calculations



SCT Itinerary Creation

• Select: Special Circumstances Trip Type • DTS Displays: Secondary Selection List

– Specific SCT trip types– List varies based on traveler’s profile

• Select: Trip Type from Secondary List• DTS Displays: Eligibility Requirements

– New informational screen opens– Unique for each trip type

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SCT Trip Type Drop-Down Option



Secondary Selection Drop-Down



Information Pop-up

DescriptionRegulationsEligibilityEntitlementsOther Information



Creating a Standard TDY Trip

OPEN Trip Type

Drop-Down List

START ON Trip Overview

Screen

Standard TDY

The last option is

Special Circumstances

SELECT TRIP TYPE

From 20 STANDARD TDY

DEFINITIONS



Creating SCT Trips

Information Pop-up

SCT SecondarySelection Screen *

Trip TypeSelection Screen

*Sample Only

OPEN Trip Type

Drop-Down List

START ON Trip

OverviewScreen

SELECTSCT TRIP

TYPE



“Information Only” Trip Types

Information Pop-up

Trip TypeSelection Screen

SCT SecondarySelection Screen –

INFORMATION ONLY



SCT Trip Type Selected



SCT Trip Types: Patient Travel

• MEDIC MIL MEMBER TDY

• MEDIC CIV EMP OCONUS

• MEDIC FAM MEM MIL CONUS

• MEDIC FAM MEM MIL OCONUS

• MEDIC FAM MEM CIV OCONUS

• MEDIC CONVALESCENT LEAVE

• MEDIC EXP FORSPEC NEEDS

• TDRL DISABLED PHYS EXAM18



SCT Trip Types: Escort / Attendant Travel

• ESCORT-ATTEND FULLTDY

• ESCORT-ATTEND EMP RETURN

• FAM MEM ILL MIL SPONSOR

• FAM MEM ILL CIV SPONSOR

• FAM MEM CIV ILL MIL SPON

• MEDIC FAM ATTND OVR100MI19



SCT Trip Types: Emergency Travel

• EMERGENCY LEAVE

• EMERGENCY WHILE TDY

• EMERGENCY VISIT TRVL (EVT)

• FAM VISIT TRAVEL (FVT)

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SCT Trip Types: Military Travel

• UN PEACEKEEPING

• RECALL FROM LEAVE

• SHIP RELOCATED WHEN AWAY

• DISCIPLINARY ACTION

• AMATEUR SPORTS COMP

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SCT Trip Types: Civilian Travel

• PRE EMPLOY PERDIEM ONLY

• PRE EMPLOY TRANS ONLY

• PRE EMPLOYMENT FULL TDY

• LABOR ORG REPRESENTATIVE

• TRAVEL AT NO EXPENSE

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SCT Trip Types: Student Travel

• CADET- MIDSHIPMEN

• STUDENT OF MIL US SCHOOL

• STUDENT OF CIV US SCHOOL

• STUDENT SPEC DoDEA EVAL

• STUDENT DoDEA ACADEM C C

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SCT Trip Types: Other Travel

• NON-FEDERAL HONOR AWARD

• WITNESS TRAVEL

• CONGRESSIONAL TRAVEL

• R R AND SPECIAL R R

• FEML-FUND ENVIRO MORALE

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SCT Trip Types by Eligible Personnel

Military Members

Civilian Employees

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Medical Escort or Attendant

FEML

Interview

Witness

Award Recipient

R&R

Emergency While TDY

Emergency Visit

Peacekeeper

Return to Ship

Medical Exam

Recall from Leave

PatientAmateur Sports

Convalescent Leave

Disciplinary

Cadets/Midshipmen

Labor Rep

Family Visitation

OCONUS Student

Congressional

Emergency Leave

Trip types below the line include dependent travel

No Gov’t Expense



SCT Trip Types: Full Entitlements

Current DTS Functionality UsedCADET-MIDSHIPMEN FAM MEM CIV ILL MIL SPONRECALL FROM LEAVE MEDIC CIV EMP OCONUSUN PEACEKEEPING TDY PRE EMPLOYMENT FULL TDYMEDIC MIL MEMBER TDY LABOR ORG REPRESENTATIVETDRL DISABLED PHYS EXAM STUDENT SPEC DODEA EVALSHIP RELOCATED WHEN AWAY NON-FEDERAL HONOR AWARDAMATEUR SPORTS COMP ESCORT-ATTEND FULL TDY

All offer full transportation and per diem entitlements

Civilian TravelOther Travel

Military Travel



Per Diem Entitlements Detail Screen



Information Only SCT Trip Types

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Information OnlyFAM MEM ILL MIL SPONSORFAM MEM ILL CIV SPONSORMEDIC FAM MEM MIL CONUSMEDIC FAM MEM MIL OCONUSMEDIC FAM MEM CIV OCONUSMEDIC EXP FORSPEC NEEDSEMERGENCY WHILE TDYWITNESS TRAVELTRAVEL AT NO EXPENSE

Medical TravelOther Travel



SCT Trip Types: Special EntitlementsTrip Type Per Diem TransportationEMERGENCY LEAVE None RestrictedR R AND SPECIAL R R None RestrictedDISCIPLINARY ACTION None RestrictedFAM VISIT TRAVEL (FVT) None RestrictedPRE-EMPLOY TRANS ONLY None RestrictedEMERGENCY VISIT TRVL EVT None RestrictedFEML-FUND ENVIRO MORALE None RestrictedSTUDENT DODEA ACADEM C C None RestrictedMEDIC CONVALESCENT LEAVE None RestrictedESCORT-ATTEND EMP RETURN None RestrictedSTUDENT OF MIL US SCHOOL None FullSTUDENT OF CIV US SCHOOL 1 Day Only FullPRE-EMPLOY PERDIEM ONLY Full NoneMEDIC FAM ATTEND OVR100MI Full RestrictedCONGRESSIONAL TRAVEL Special Special



Blocked Entitlements



No Per Diem Entitlements



Limited Expense Entitlements



SCT Trip Types: Dependent Travel

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Dependent Travel AllowedSTUDENT OF CIV US SCHOOL FAM MEM CIV ILL MIL SPONSTUDENT OF MIL US SCHOOL FAM MEM ILL CIV SPONSORSTUDENT SPEC DODEA EVAL FAM MEM ILL MIL SPONSORSTUDENT DODEA ACADEM C C MEDIC CIV EMP OCONUSEMERGENCY LEAVE MEDIC FAM ATTEND OVR100MIEMERGENCY VISIT TRVL EVT ESCORT-ATTEND EMP RETURN

FEML-FUND ENVIRO MORALE

Student TravelEmergency Travel

Medical TravelOther Travel



SCT- Dependent Travel



SCT - Dependent Travel



SCT – Dependent Travel



SCT Trip Types: Alternate Locations

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Designated / Alternate Location AllowedR R AND SPECIAL R R FAM VISIT TRAVEL (FVT)FEML-FUND ENVIRO MORALE EMERGENCY VISIT TRVL EVT

Leave-Related Travel Emergency Travel



Entering an Alternate Location



SCT-Specific DTS Functionality

• Other Auths Screen– Automatically generated when SCT trip type

selected– Remarks pre-populated

• Can be added to but not edited• Read-only after save

• SCT Conditional Routing– DTA Maintenance Tool > Add Routing Element

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Other Auths Screen



SCT - Conditional Routing List



Summary

• Introduction to SCT

• SCT Itinerary Creation

• SCT Trip Type Descriptions

• SCT Trip Types by DTS Functionality

• SCT Specific DTS Functionality

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Lobby set-up:o Instructor audio turned offo Questions answered for 15 minuteso Lobby stays open 60 minutes

Please help us evaluate:o Complete 3 polls in the lobbyo Fill out ICE card when it opens

Use the lobby resources:o Download class slideso Use links to DTMO website & TRAX

CLASS CLOSING LOBBY



THANK YOU FOR ATTENDING

DISTANCE LEARNING

For a three month schedule of DTMO distance learning classes

Go to the DTMO Website > Training Resources Center

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communicating in class - defense travel …€¦ · ppt file · web view · 2018-04-13the next...

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