Community Benefits Budd I’r Gymuned

What are Community Benefits? Community Benefits seek to promote additional opportunities in public contracts which will benefit the wider community.

These include....

Targeted Recruitment and training (economically inactive people)

Supply Chain initiatives

Additional Benefits:-

Contributions to education

Support for community initiatives

Environmental impacts

Why do we ask for Community Benefits?

o The Council is committed to contributing to the social, economic and environmental well-being of the wider community.

o Community Benefit’s help us to achieve the very Best Value for the public money we spend.

o Supports Welsh Government programme “Delivering Maximum Value for the Welsh Pound” (2010).

o Supports Welsh Government’s Wales Procurement Policy (June 2015).

Floating Support Community Benefit's Approach Non-Core

• Community Benefits will be referred to in the tender advertisement (Sell 2 Wales)

• NOT evaluated as part of the tender process

• Tenderers invited to add value to the contract on a cost neutral basis.

• Tenderers will be expected to complete a Community benefits Method Statement outlining their plan

• Partnership approach with the council - Allow more flexibility and innovation

• Agreed Community benefits become conditions of the contract.

Example of Evaluation Criteria Non-Core

Weightings

• Quality 40% Packaging 10% Delivery Requirements 10% Staffing 10% Complaints Procedure 10%

• Price 60% Total Price 60%

Please Note - Even though Community Benefits are not

scored they will form a condition of the contract i.e.

Included as a separate clause in the Terms and Conditions,

and pursued through the life of the contract.

What will be included in your tender pack on Community Benefits?

1. Community Benefits Information Sheet in Tender Pack outlining examples of Benefits

2. A Community Benefits Method Statement Template where you will be expected to outline the CB’s you offer.

- This is your opportunity to put your ideas forward, be as creative as possible.

Examples of what you could consider including in your Community Benefits Method Statement...

Targeted Recruitment & Training

Consider offering work placements, work experience, trainees and/or apprenticeships

Paid Employment Opportunities:

• Consider the opportunities to recruit and train long term economically inactive persons and/or 16-24year olds not in education employment or training (NEETs) as part of the workforce delivering this work.

• Place any job vacancies with local employment projects (e.g Working Links, Tracs etc)

Un-paid Placements:

• Work placement/opportunities for individuals looking at finding suitable work experience in the sector area.

• Work placements for school, college or university students as part of their course.

Workforce Training:

• Consider sector relevant qualifications for existing workforce

• Consider options to up-skill current workforce.

Supply Chain Opportunities

• Create opportunities for SME’s to bid for any work through the supply chain

– Advertising subcontracting opportunities on Sell 2 Wales

– Hold Meet the Buyer events for potential sub-contracting opportunities/2nd tier suppliers

• Consider opportunities for supported factories or businesses

• Prompt payment of subcontractors

• Promote equality and diversity through the supply chain

• Support Carmarthenshire’s Mentoring Programme to offer support and guidance to others.

Additional Benefits

Educational Contributions: Work placements for secondary-

school children and college students

Visits to primary schools to engage

with younger children

Provide educational opportunities to

local schools

Development of bespoke

qualifications with local colleges

Volunteering school/college events –

e.g. careers fairs, interview skills

Donation towards much needed

equipment

Community Initiatives: • Setting up of Community

Investment Funds

• Allow staff time to volunteer towards Community Initiatives

• Develop a community newsletter to communicate developments

• Landscaping to regenerate community areas

• Support local charities/ Community Groups

• Donations of equipment or support to sports clubs/youth clubs

• Sponsorship of mini sporting tournaments e.g. rugby or football etc

Additional Benefits cont…

Environmental Considerations:

• Use of recycled materials

• Reduction of Packaging

• Minimising waste to landfill

• Minimising truck movements / business mileage

• Wildlife conservation

• River clearance

etc……

How are Community Benefits evaluated?

Non Core approach:

• Tender evaluation panel evaluates the quality and price schedule submission first and identifies successful tenderer(s)

• Panel then opens the Community Benefits Method Statement and identifies the benefits offered.

Recording & Monitoring Community Benefits

• Meet with Providers to agree achievable targets and deadlines for Community Benefits Recording and Reporting

• Where appropriate (as outlined in tender document) these targets will become terms and conditions of the contract

• Pursued during the life of the Contract and monitored through Contract Management

Community Benefits Measurement Tool

• A consistent reporting tool used to track progress against CB KPIs throughout contract

• Based on information which is readily available

• Guidance available on the Welsh Governments Procurement Route Planner:- http://prp.wales.gov.uk/planners/general/strategy/procstrat/communitybenefits/

• Council’s Regeneration Department

– Un Sir Gar

– Communities First

– Community Bureau

• Business Wales

• Careers Wales

• Job Centre Plus

• Coleg Sir Gar

• Employment Agencies e.g. Working Links, Tracs, etc

• CAVS / WCVA

Who can help with your bid?

Step by Step…

Tender Advert

• Step 1 – Tender Advert referring to CB’s

• Step 2 – Receive Tender Pack – Read CB’s Information Sheet and note CB Method Statement Template

Tender Completion

• Step 3 – Engage with support agencies for advice on what’s achievable

• Step 4 – Complete CB’s Method Statement as part of your tender submission

Evaluate /Contract

Award

• Step 5 – Tender is evaluated & CB’s Method Statement acknowledged

• Step 6 –If successful & contract is awarded, agree CB’s targets and deadlines with Contract Manager

• Step 7– Report and monitor CB’s delivered

For further information:

Contact Details

Clare Jones

Principal Procurement Officer

Email: clajones@carmarthenshire.gov.uk

Tel: 01267 246240