COMMUNITY OUTREACH ORDINANCE

A process for community information, notification and comment.

Sponsored by: Detroit City Council President Brenda Jones

WHAT IS THE COMMUNITY OUTREACH ORDINANCE???

• An opportunity for the community to be informed and provide comment on specific actions taken by the Mayor’s Office prior to City Council approval or Administrative action.

• Any items related to the Community Benefits Ordinance are EXEMPT from this process. • If there are concerns with development thresholds and other items, the

Community Benefits Ordinance is currently being amended. Follow up with Linda Wesley at wesleyl@detroitmi.gov.

• This ordinance DOES NOT prevent additional outreach.

• This ordinance DOES NOT prevent any additional outreach required by law.

WHAT IS THE COMMUNITY ENGAGEMENT RESOLUTION?

• Some items were not able to be added to theordinance due to fiscal impact or a violation ofSeparations of Powers as laid out in Section 4-113 ofthe Charter.

• However, the ordinance will be accompanied by aCommunity Engagement Resolution expressingsupport for community engagement actions.

• If you would like to add language to the resolution,please email barnesja@detroitmi.gov

SECTION ONE• OUTREACH TYPE

• OUTREACH NOTICE

• OUTREACH MEETINGS

• COMMUNITY ENGAGEMENT REPORT

Outreach

Type

In-Person Outreach Meeting

Digital Outreach Meeting

Digital Surveys

Digital Comment

Process

Outreach Alert

WHAT ARE THE DIFFERENT TYPES OF OUTREACH?

• Various Outreach Types allows for outreach flexibility to ensure that outreach is able to occur in all conditions including but not limited to staffing and financial restrictions.

• For items requiring City Council Approval, if the City Council is not satisfied with the outreach type, the item can be held at the table and require additional outreach.

Outreach

Notice/Alert

Time

Date

Location

Administrative Summary

Manner to Request

Translation

Manner to Request

Disability Services

Manner to receive

assistance

WHAT IS REQUIRED FOR THE OUTREACH NOTICE?

Outreach

Notice

Distribution

City Website

Social Media

Channel 10

Email/Text to residents in Registration

Database

Email/Text to City Council

and CAC

Hard Copy Distribution 300ft. for in

person meetings

Minimum

10-day notice requirement

HOW MUST THE NOTICE BE PROVIDED?

HOW MUST THE NOTICE BE PROVIDED?

• The Community Advisory Councils (CACs) are communityelected bodies created by the Detroit City Charter.

• It was crucial that the CACs be notified of the outreaches toparticipate in the process and spread the word.

HOW MUST THE NOTICE BE PROVIDED?

• Due to financial and staffing restrictions, additional spacingfor the in-person notification is not feasible.

• However, the Community Engagement Resolution will urgean increase in distribution spacing based upon the futureavailability of additional financial and staffing resources.

HOW MUST THE NOTICE BE PROVIDED?

• The creation of the registration database was removed dueto a separation of powers violation.

• However, the Mayor’s Office supports the creation of thedatabase and the creation of the database will be a part ofthe Community Engagement Resolution.

HOW MUST THE NOTICE BE PROVIDED?

• Providing notification to all those in the registration database empowers thefollowing groups to be apart of the process and spread the word ensuringmaximum community outreach :

• Residents• Block Clubs• Community Groups• Businesses• Food Pantries• Non-Profit Organizations• Senior Citizen Facilities

HOW MUST THE NOTICE BE PROVIDED?

• The CACs and City Council Membersrepresenting the impacted neighborhood arealso required to notify registered users tospread the word ensuring maximum communityoutreach.

Outreach Meetings

Administrative Summary

Presentation

Impacted Neighborhood

Comment

WHAT MUST OCCUR AT THE OUTREACH MEETINGS?• Specific details on the

management of the meetings such as speaking time, facilitators, etc. are exempt from the ordinance due to a violation of separation of powers.

• However, we can add requests to the Community Engagement Resolution.

Community Outreach

Report

Detailed Account of

How Outreach

was noticed

Itemized list of concerns

raised by the impacted

neighborhood

Method to Address or

Why not addressed

ALL letters, comments, or reports from a

resident business, neighborhood

organization or community group

within the impacted neighborhood

If provided, a report from the

established Community

Advisory Council representing the

impacted neighborhood

WHAT MUST BE IN THE COMMUNITY OUTREACH REPORT?

SECTION TWO • PROPOSAL TYPES

• CLASSES

City Wide Proposals

1. Mayor’s Annual Recommended Budget

2. Bond Proposals3. City-Wide Non-

motorized Transportation Plan

4. City-wide Park Improvement Plan

5. Ballot Initiatives (Administration Or City Council)

WHAT IS A CITY WIDE PROPOSAL?

Proposal Development

Outreach Meeting (1 in each district)

or

Technology Aided (4-weeks)

Community Outreach Report

City Council Referral

City Council Committee

&

Public Comment

City Council Formal Session Consideration

&

Public Comment

WHAT IS THE CITY WIDE PROPOSAL OUTREACH PROCESS?

City Wide Outreach Process

CLASS A NEIGHBORHOOD PROPOSALS

1. Surplus Property Sales (5 contiguous acres),

2. Street Scape Project/Construction Projects

3. Camera Surveillance Technology Contracts

4. Amendments to the City of Detroit’s Master Plan.

WHAT IS A CLASS A NEIGHBORHOOD PROPOSAL?

Proposal Development

Outreach Meeting (2 in

impacted area)

Or

Technology Aided (2-weeks)

Community Outreach

Report

City Council Referral

City Council Committee

&

Public Comment

City Council Formal Session Consideration

&

Public Comment Class A Neighborhood

Outreach Process

WHAT IS THE CLASS A NEIGHBORHOOD PROPOSAL OUTREACH PROCESS?

CLASS B NEIGHBORHOOD PROPOSALS

1. Neighborhood Planning Studies

WHAT IS A CLASS B NEIGHBORHOOD PROPOSAL?

Proposal Development

Outreach Meeting (2 in

impacted area)

or

Technology Aided (2-weeks)

Community Outreach

Report

&

Community Outreach Plan

City Council Referral

City Council Committee

&

Public Comment

City Council Formal Session Consideration

&

Public Comment

WHAT IS THE CLASS BNEIGHBORHOOD PROPOSAL OUTREACH PROCESS?

Class B Neighborhood

Outreach Process

CLASS C NEIGHBORHOOD PROPOSALS

1. Installation of Bike Lanes

WHAT IS A CLASS C NEIGHBORHOOD PROPOSAL?

Proposal Development

Outreach Meeting (2 in impacted

area)

or

Technology Aided (2-weeks)

Proposal Action

WHAT IS THE CLASS CNEIGHBORHOOD PROPOSAL OUTREACH PROCESS?

CLASS D NEIGHBORHOOD PROPOSALS

1. Installation of Camera Surveillance Technology

2. Installation of Speed Humps

WHAT IS A CLASS D NEIGHBORHOOD PROPOSAL?

Proposal Development

Outreach Alert

(Notice)

Proposal Action

WHAT IS THE CLASS DNEIGHBORHOOD PROPOSAL OUTREACH PROCESS?