Community Saving Accounting SystemCommunity Saving Accounting System

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Project based

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A Project Report On

“Community Saving Accounting SystemCommunity Saving Accounting System

”

Created ByMitesh Patelproject4free.blogspot.com

Submitted ToKadi Sarva Vishwavidyalay Gandhinagar

ACKNOWLEDGEMENTWith immense pleasure we would like to present this report onthe project assignment of Community Saving Accounting SystemCommunity Saving Accounting System. We are thankful to all that have helped us for the project and for providingvaluable guidance throughout our project work. We owe deep gratitude toa number of people who have guided, inspired and motivated us. So we take this opportunity to thank all of them. This endeavor of us has given us insight into the various aspects of the software implementation inPractical applications. It has given us a hand on experience which wecould not have gained from all the books of the world. Our sincere thanksto Ms.Sejal Haweliwala and Mr. MaulikSir for molding our thoughts and vision towards this subject. We also thankful to my sir Mr. Manoj Kathiriya who helps us in completing our project work. We appreciate there concern and interest regarding the project. There words of advice helped us a great deal during project. We are very much thankful to all thestaff members of computer department who have proved to be a constant motivation for the knowledge acquisition and morale support during the project.

Introduction to ProjectThe main motto of the system Community Saving Accounting SystemCommunity Saving Accounting System

” is to do purchase and sales of products computerized. The Community Saving Accounting SystemCommunity Saving Accounting System

” maintain the stock detail, product detail, company detail, customer detail, purchase detail and sales detail.It also maintain the purchase, sales, purchase return and sales return reports.It is an “Desktop based System or Application”.The main objective behind this system is to maintain the stock and generate the bill computerized which was generated manually in past.Due to this reason the work overload became less and the work done fast and get accurate result. This system use concept of user friendly rather than developer friendly.

Project Profile (System Specification)•Project Title: Community Saving Accounting SystemCommunity Saving Accounting System

•Objective:- Maintain the Account individually•Organization:- Association•Project Guide (Internal) :- Ms.Bhavesh Sir• Mrs.Bhumika Arora

•Project Members:- Ghanchi m. iliyas A.

•Hardware Configuration:- p4, 512 MB of RAM•Back End:- Access •Front End:- visual studio 2005 vb•Language:- vb.net•Operating System Server:- Windows XP

Technology used•Front End:- Visual Studio 2005 with vb

Back End:- Access

Overview of proposed systemThe manual system of organization is to be computerized in order to overcome the problem, which affects the existing manual system. There are many activities that can be computerized in this widely spread organization. The important reason is to make work easy. Computerizing the existing system with the help of some programming language ,database package ease the work of the system up to a great extent. In the computerized system, the first screen of the system would be a list of menus. After the transaction is completed the user can log in the system. . System should be able to create various type of report. There is no interaction with any other system. Saves the time and manpower. Generate good future advancement. Economical and time saving.

Objective of proposed system•Through system you can take quickly decision.•The system should be able to create and maintain data of each

and every user.Easily maintain the Account individaly•Generation of periodic report.• Availability of brand and stock details.•The main objective of the system is to do account individual computerized.Reduces the necessary manual work and save the time.•Easy information storage and retrieval.•To perform and monitor the entire problem efficiently and accurately.

Features of proposed system

•Get accuracy in long calculation or in payment of purchase or sales product.Main feature is that different type of reports generated •Due to high speed and accuracy, the result are excepted to be received in a very short time.•It increase security, speed, storing and accuracy of system.•Managing and maintaining the data becomes easier.•It decrease manpower and also reduce high cost.•Interactive processing.•Menu driven and user’s friendly system.•Different types of reports generated.•Avoid the duplication of information.•The system provides security for the data by keeping validation.

Advantages of proposed system•Manual work has to be reduced and result to be received quickly.•To speed up the operation and decrease manpower and high cost.•Increase security, speed, storing and accuracy.•very high speed and saving a lot of time.•Free information flow.•Easy availability of technology.•Higher level commitment.•Application scalability, High performance.•Developing the value system around competition.•Easy and fast retrieval of information.•More efficient operation and well Designed report.•Information about the available stock.•Faster and accurate reporting.•The system will also ensure integrity of the data.•It will facilitate faster retrieval of user information, which saves time.

Process model Various process model are used in the market like waterfall model, V-process

model and spiral model. We have use waterfall processing model for our system.This is the ‘classical’ model of system development that is also known as the one-

shot or once-through model.Here is a sequence of activities working from top to bottom.The scope of the waterfall model should be downwards, with the possibility of just

a little splashing back. We have used this model in our project because it is easily to implement.First we have gather user requirement then we do some analysis on that, then we design system and program, then we have done coding and then testing and finally

weoperate our project to get some specific outcomes.Basically we have chosen this model because it is an straight forward processing approach and easily to understood and manage.

User requirement

Analysis

System design

Feasibility study

Program design

Coding

Testing

OperationThe waterfall process model

Architecture

DATABASE TIERThis User Access The Database Directly.This Tier Included The Business Logic,And Contains Methods, Functions, Classes, and Modules.Methods for Fill Dataset (Data adapter). Manage the Data Access.Add,Delete,Update And SelectionConnectivity Using Data AdapterData Provide From “Business Tier”

PRESENTATION TIERData design.This system provides the GUI based application.

Our architecture is of two-tier:Client

Preliminary investigationAt preliminary stage we have done investigationabout to select the project.At preliminary stage following things we have investigate for project:-•We have select project after long search.•We have gather information about the project.•We have identify the scope, objective and future enhancement of project.•We analysis project characteristic and its infrastructure.•We gather resources which are to be used in project.•After gathering resources we have allocate that resources in the project.•We identify risk and activities related to that risk.

Feasibility studyFeasibility study is the study of the system to checkwhether the system made is feasible or not. It is very useful to check whether the system work as per the requirement or not. It is undertaken to determine the possibility of the probability of developing completely new system. Need of the feasibility study:-Answer the question whether the new system is to be developedor not or define the problem and objectives involved?Is the cost incurred in the development of the system of thejustified?There are basically three types of feasibility they are as follows,

•Technical Feasibility.•Economic Feasibility.

•Operational Feasibility.

Technical FeasibilityTechnically the systems configuration should be lesscomplex.Here, for Software system technical feasibility system means technically it should be comfortable for further maintenance.The necessary technology i.e. front end developments tools, back end development tools to develop the system are already exist in the organization.The front-end tool visiual studio 2005(vb.net) and back-end tool access is easily compatible existing hardware configuration.

Economic FeasibilityFor declaring the system is economical feasible, the benefits obtained from the system has to be rated against the cost incurred to actually develop the system. As all the tools required for the development of the system are readily available in the organization, no extra costs behind purchasing those tools are incurred.According to the concept of economical study the system should be completed with minimum cost. This is the most important factor for any system.

Proposed project are beneficial only if they can be turned into information systems that will meet the organization’s operating requirements. The system will work when it is developed and installed and there are no major barriers to its implementation within the organization. The system should be easy to operate by the system user. The user should be given operating manual about the system.

Operational feasibility

User requirement

• User has the operating system Windows XP install

in there computer.

• User should have Processor, Pentium III & IV.

• User computer should have the memory space up-to 256

• MB with the speed of 350 MHz and hard-disk up-to 2.5 GB.

System requirementSoftware Requirements:

•Front End Tool: visial studio 2005 (vb.net)•Back End Tool: access•Operating Systems: Windows XP

Hardware Requirements:•Windows XP•Processor: Pentium III & IV•Speed: 350 MHz•RAM: 256 MB•Hard Disk: 2.5 GB

DFD (Data Flow Diagram):

Community Saving

AccountingSystem

CandidateCommittee

Member

Context Level

RequestRequest

ResponseResponse

First Level DFD

MonthlyEntry

Process

3.0

MonthlyLoanEntry

Process

4.0

CommitteeMember Monthly entry

Loan Entry_monthly

Monthly Entry Monthly Entry

Entry successfullyEntry successfully

Loan entry Loan entry

Loan entry SuccessfullyLoan entry Successfully

First Level DFD

First Level DFD

CandidateLoan

Process

5.0

CommitteeMember

EntryProcess

6.0

CommitteeMember Loan

Member Entry

Candidate loanentry

Entry successfully

Entry successfully

member entry

entry Successfullyentry Successfully

Candidate loanentry

member entry

First Level DFD

Second Level DFD

Second Level DFD

CandidateEntry

Process

2.0

Candidate

Candidate

Request for openAccount

Account is Created

Committee member

Account Create

Request for openAccount

Account Created

Second Level DFD

Second Level DFD

MonthlyEntry

Process

3.0

Candidate

Monthly entry

Request monthly Entry

Completed transaction

Committee member

Insert

transactionInserted

transaction

Request monthly Entry

Second Level DFD

Second Level DFD

MonthlyLoanEntry

Process

4.0

Candidate

loan entry

Request for monthlyLoan Entry

Inserted monthly loan transaction

Committee member

Insert monthly

Loan

transaction

Inserted

Monthly

loan transaction

Request for monthlyLoan Entry

Second Level DFD

Second Level DFD

CandidateLoan

Process

5.0

Candidate

Monthly loan entry

Request for Loan

Inserted loan transaction

Committee member

Insert Loan

transactionInserted loan transaction

Request forLoan

Second Level DFD

Second Level DFD

CommitteeMember

EntryProcess

6.0

Candidate

Member Entry db

Request for CommitteeMemberentry Committee member

InsertedCommitteeMemberentry

Request for CommitteeMemberentry

InsertCommitteeMemberentry

Inserted CommitteeMember entry

Field Type Null Key DefaultUsername Text Not null - UserName

Password Text Not null Password

Login

Master Tables

Field Type Null Key description

Sr_No Number Not null - Sr_No

Date Date/Time Not null - Date

Acc_No Number Not null Primary _key Acc_No

Name Text Not null - Name

Address Text Not null - Address

City Text Not null - City

Sex Text Not null - Sex

Age Text Not null - Age

Phone Text Not null - Phone

Mobile No Text Not null - Mobile No

Amount ToPay

Text Not null - Amount ToPay

Candidate _info

Field Type Null Key DefaultLoan_Id Number Not null Primary key Loan_Id

Sr_No Number Not null - Sr_No

Acc_No Number Not null Foreign key Foreign key of the member table

Name Text Not null - Name

Given_Loan_Amount Text Not null - Given_Loan_Amount

Loan_Installment Text Not null - Loan_Installment

Loan_Given_Date Text Not null - Loan_Given_Date

Loan_End_Date Text Not null - Loan_End_Date

Vitnace_One Text Not null - Vitnace_One

Vitnace_Two Text Not null - Vitnace_Two

Loan

Field Type Null Key DefaultSr_No Number Not null - Sr_No

Acc_No Number Not null Foreign key Acc_No

Date_Of_Pay Date-Time Not null - Date_Of_Pay

Monthly Installment Text Not null - Monthly Installment

Late_Fee Text Not null - Late_Fee

Monthly Total Text Not null - Monthly Total

Total_Of_All_Months Text Not null - Total_Of_All_Months

Entry Form

Field Type Null Key Default

Sr_No Number Not null - Sr_No

Loan_Id Number Not null Foreign key Foreign key of Loan Form

Acc_No Number Not null Foreign key Foreign key of Member _Form

Date_Of_Pay Date/Time Not null - Date_Of_Pay

Late_Fee Text Not null - Late_Fee

Loan_Installment Text Not null - Loan_Installment

Saving Loan Text Not null - Saving_Loan

Left_Loan Text Not null - Left_Loan

Monthly_Loan_Entry

Field Type Null Key Description

Sr_No Number Not Null - Sr_No

Date_Of_Join Date/Time Not Null - Date_Of_Join

Name Text Not Null - Name

Address Text Not Null - Address

City Text Not Null - City

Sex Text Not Null - Sex

Age Text Not Null - Age

Membership_Fee Text Not Null - Membership_Fee

Job Text Not Null - Job

Committee member (membership)

Field Type Null Key Description

Acc_no Number Not Null Foreign key Acc_no

Loan_Id Number Not Null Foreign key- Loan_Id

Name Text Not Null - Name

Given_Loan_Amount

Text Not Null - Given_Loan_Amount

Given_Loan_Date Date/Time Not Null - Given_Loan_Date

Loan_End_Date Date/Time Not Null - Loan_End_Date

Late_fee Text Not Null - Late_fee

Loan_Installment Text Not Null - Loan_Installment

Saving_Total_Loan_Inst

Text Not Null - Saving_Total_Loan_Inst

Monthly_Installment Text Not Null - Monthly_Installment

Total_Months_Inst(1-12)

Text Not Null - Total_Months_Inst(1-12)

Left_Loan Text Not Null - Left_Loan

Vitnaceone Text Not Null - Vitnaceone

vitnacetwo Text Not Null -- vitnacetwo

Candidate Detail

Relationship Between Table

Login Form

Mdi form

Candidate Entry form

Monthly Installment Entry form

Monthly Loan Installment Entry form

Loan form

Candidate detail view form

Comitee member form