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Publishing Project Managementfrom Pro tem. Publishing Services

Independent multi-channelmanagement services to help businesses improve cost effectiveness & market share

www.pro-tem.net

Agenda

1. What is Publishing Project Management?1. What is Publishing Project Management?

2. Why is it so important? 2. Why is it so important?

3. How can we help you? 3. How can we help you?

4. Our Service Matrix4. Our Service Matrix

5. What we have done5. What we have done

6. The benefits & costs6. The benefits & costs

7. Getting in touch7. Getting in touch

What is Project Management

It is the discipline of organizing and managing resources* so that the project is completed within defined scope, quality, time and cost constraints.

A project is a temporary state to define and create a unique

product or service, to deliver business benefits or added value. The role must manage the convergence of existing resources with

proposed project changes which are often very different. This requires varying technical and management activities and skills with a core understanding of the client’s business.

The first challenge of project management is to make sure that a project is delivered within defined constraints. The second, more ambitious challenge is to optimize the allocation and integration of inputs to meet pre-defined objectives.

*(resources = money, people, processes,materials, energy, space, provisions, communication, etc.) to meet the pre-defined objectives.

Why Is It So Important?

Simply: Money and competitive advantage ……

A well defined project plan is key to the selection and justification process

Project management reduces the workload and impact on the business during that period of change

Project management should control deliverables to schedule and within agreed budget

A well executed project plan will deliver more successes than failures

Note: the reason projects fail is mainly due to ‘dirty’ data and

people/politics than the selection of the wrong or poor performing solution

How Can We Help You?

The Project Plan

Reference Flyer Web

Define a project: The Objective & Scope

Plan Project Activities: Identify resources, tasks and timeframes

Set Standards: Quality to be achieved, identify issues and risks

Estimate Costs: Both direct and in-direct

Create Project Document: Circulate and continuously review

Direct Working Party: Monitor progress and security of access

Track progress: Against plan, resources, costs to schedule

Manage Project: Scope, resources, issues/risks, costs and

schedule

Report and review: At all stages

The Project Scope

The team

The function

The customer

experience

The productionThe design

The technology

What are the Channels?

The catalogue

Print E-Marketing Web Tele-Comms.

The Publishing Cycle

Customer & Sales

ProductsImages& Data

ChannelProcess

ChannelDesign

Pro tem.Services -add value to each

stage

Conventional Publishing

Disparate Systems & processesthat duplicates data & effort atall levels.

QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

Effect of Conventional Publishing

a snap-shot …..

40% of all files in a ”system” are duplicates

20% of all files can be re-used without modifications

30% of all files can be re-used with minor modifications

80 times per week the ”Artworker” spends time in searching...

3 hours per week per person are wasted on file administration

3.5 hours per week per person are wasted on transferring files

Reference GISTICS Media Asset Management Report dated 1999 !

Today, it may have increased !

The Multi-channel Mix

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are needed to see this picture.

Each business will use differing aspects of this mix, based on their customer requirements. The level of success will depend on how efficient the communication is via the customer preferred market channels.

Our Service Matrix

Review existing channels/workflows/publications

Define a Project Plan

Assist in the Solution Selection process

Project Manage the implementation process

Advise on publishing aspects within working party

Review and recommend

Flexible support - freelance or contract basis, for all or part of a Project cycle.

What we have done

Our Clients Project Examples

- Publication Production Management

- Publishing Solution Selection

- Publishing Solution Implementation

- Workflow / Process Analysis

- Channel Review

- Creative Pitch / Publication Critique

The benefits

Improved design- Better customer experience

Optimum Layout- More sales per page

Quicker with less corrections- Lower cost

More efficient process- Quicker time to market

Empowered team- Increased output - sustainable results

The Costs

Are negotiated based on the complexity & length of a project.

Level 1 - Basic Hourly Rate - i.e: Product

Copywriting / Production Control (from £25/hr)

Level 2 - Day Rate - i.e: Project Management / Data

Re-structuring / Publication Critique (from £240/day)

Level 3 - Advisory Day Rate - i.e: Publishing System Selection / Process Reviews (from £400/day)

Rates include all office & business expenses.

Travelling Expenses @ 64p per mile. Others @ cost.

Partners

Our broad publishing knowledge & experience means we have access to key suppliers across the sector

Any partner introduced by Pro tem. works

directly for the client, so the client maintains control.

Are any of these of interest?

System Comparison Chart

‘The Challenge of Multi-channel Transactions’ (article in the Journal of Digital Asset Management)

If you would like either of these please contact us - they are FREE!

The Guide to Catalogue Publishing Solutions 07/08

- is now available to purchase from www.pro-tem.net

Get in touch

Contact:

Pro tem.Publication SolutionsBlacksmiths Yard, Lower Road, Little Hallingbury, Herts. CM22 7RD

01279 722487

info@pro-tem.net

www.pro-tem.net

Judy Lilley MIP3