compliance and ediscovery with office 365
TRANSCRIPT
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Compliance and eDiscovery with Office 365
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© 2015 Hitachi Consulting Corporation. All rights reserved. Proprietary and confidential.
Who am I?Slide subtitle
05/01/2023 2
Corey Roth is an Office 365 solution architect on the sales enablement team of Hitachi Consulting. Corey is an Oklahoma native and a graduate of Oklahoma State University. Based in Dallas, TX now, Corey can often be found speaking at major conferences, user groups, and other events. Corey focuses on cloud based technologies such as Azure and Office 365. He also has deep interests in Windows 10 and IoT. Corey is a six-time winner of the Microsoft MVP award in SharePoint Server.
Twitter: @coreyroth
Corey Roth
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© 2015 Hitachi Consulting Corporation. All rights reserved. Proprietary and confidential.
Agenda
Story RMS Compliance eDiscovery
Data Loss Protection
Questions
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© 2015 Hitachi Consulting Corporation. All rights reserved. Proprietary and confidential.
What did Bob’s company do?Slide subtitle
Disabled USB portsRemove optical drivesDisabled e-mail forwarding rulesBlocked access to facebookBlocked access to Gmail and Outlook
05/01/2023 10
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Our information is now secure!
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Wait…what?
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Suggested Solution: RMSWhat is RMS?
A form of Information Rights ManagementUses Encryption and Enriched document permissions to protect sensitive data.Protects data “in-transit” and “at rest” (stuff that is being emailed, stuff that is sitting on a disk)
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Rights Management is nothing new
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What are the component parts?AD RMS Server – must be an AD memberAD RMS ClientVista – Windows 7 – Windows 8/8.1, Windows 10AD RMS ApplicationsOffice, Exchange/Outlook, SharePoint, Office 365
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Templates – who can do what?
Forward Print
Reply
Extract
Full control
Edit rights
Reply all
View
SaveEdit
View rightsExport
Allow macros
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Azure RMSProtects sensitive dataAt restIn transit
PersistentDesigned to work with Office 365, Exchange Online, and SharePoint Online
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How do you manage Azure RMSLots of planningSecurity Groups and Mail Enabled Groups
Who is going to be in charge of the Tenant Key?Install RMS PowerShell (AADRM)Activate Rights Management in Office 365
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Demo – Rights Management
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What you may be doing today….SP/OneDrive
Skype for Business
Exchange
Social, IM (FB, Twitter, etc.
Third Party Archives
Compliance and Governance
Solutions
• Data duplication
• Non native end user experience
• Incomplete information
• Higher cost
• Fragmented policy and experience
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O365 Compliance…your peace of mind
Office 365SP/OneDrive
Skype for Business
Exchange
And more…
Compliance Center
SPO/OneDrive
EXO
Archiving eDiscovery DLP AuditingDevice Protectionand more…
Social, IM (FB, Twitter, etc.
Third Party Archives
And more…
Partner Ecosystem (APIs, Experiences)
AlertingIngestion Review Auditing and more…
YammerSkype
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Compliance CenterOne experience across all
workloads (EXO, SPO, Skype for Business, etc.)
Consistent Governance(Preservation, Delete,
Device Protection, DLP)
Insights and Alerts for Security and Compliance
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Cloud Connect On-premises can still have compliance features in the cloud Cloud based Compliance Center, Auditing, Analyze with Equivio, DLP
and more… Pure On-Premises
…and not just for data in the cloud.
Exchange SharePoint• O365 Archives grow with your data• Public Folder Search and Preservation• Search Permissions Scoping• Search with Infix and Suffix wildcards• Audit Reporting• Export to Analyze with Equivio
• Document Deletion • Audit Reporting• Search with Infix and Suffix wildcards• Unlimited Concurrent Searches
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eDiscoveryScalable, complete, built in search
Search and Refine with Compliance Search
One search for all data types
Export to Review and Legal Partners
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eDiscovery FeaturesAnalyze
Equivio enabled insights
Download results of a search from SharePoint, OneDrive, Exchange, and file shares whether on premises or in Office 365.
EDRM XML supported formats
Can export to legal or review partners
Export the smallest amount of data
Themes to understand what you’re looking for
Pivots and grouping to enable complex and powerful searches
Predictive coding to cull large amounts of data
ExportQuery and Hold
Search and Preserve
Unlimited, Concurrent searchesProximity search, rich query syntax, hit highlighting, infix and suffix wildcards
Granular Search Permissions Hold mailboxes, sites and queries with no impact to end users
Indexing is immediate and full fidelity with built in search
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DEMO - eDiscovery
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DLPSensitive data analyzed using built in search
Define policies for sensitive data
Unified policies for all data types
End users empowered with Policy Tips, contextual experiences that ensure productivity
All activity is audited and reported
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Protect and Educate
Policy Tips to educate end users
Policy Tips in OWA, Outlook, SharePoint and OneDrive and Office Clients (Word, PowerPoint, Excel)
Malicious users are audited and good users are protected
Auditing and Reporting of all DLP activity
Identity and Monitor
Policies govern to flow sensitive data
Index sensitive content as it arrives in the service
Contextual classification based on Windows FCI system or 3rd party system
Select DLP policies from a template Create or extend custom policies to integrate with incident management or alerting systems
O365 DLP Features
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New DLP sensitive information types added to Exchange
Extension of DLP capabilities to SharePoint
PolicyTips added to Excel and other Office applications
Policy Tips across Office experiences
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How are you protecting your data?