computer accounting with quickbooks pro 2011horowitk/documents/chap002_003.pdf · uncheck...
TRANSCRIPT
![Page 1: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/1.jpg)
COMPUTER ACCOUNTING WITH
QUICKBOOKS 2012
CHAPTER 02
Donna Kay
Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin
Customizing
QuickBooks and
the Chart of
Accounts
![Page 2: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/2.jpg)
CHAPTER 2 OVERVIEW
Customize:
QuickBooks Software Editions
QuickBooks Preferences
QuickBooks Chart of Accounts
QuickBooks Security
2-2
![Page 3: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/3.jpg)
CUSTOMIZE
QUICKBOOKS EDITIONS
QuickBooks Software Editions:
QuickBooks Pro
QuickBooks Premier
QuickBooks Accountant
QuickBooks Enterprise Solutions
2-3
![Page 4: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/4.jpg)
CUSTOMIZE
QUICKBOOKS PREFERENCES
Edit menu > Preferences
2-4
![Page 5: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/5.jpg)
CUSTOMIZE REMINDERS,
DESKTOP VIEW & MORE…
2-5
![Page 6: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/6.jpg)
CUSTOMIZE
CHART OF ACCOUNTS
Chart of Accounts:
Lists accounts and account numbers
Automatically created by QuickBooks
2-6
![Page 7: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/7.jpg)
ACCOUNT CATEGORIES
2-7
![Page 8: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/8.jpg)
ACCOUNT CATEGORIES
Non-posting Accounts:
Purchase Orders
Estimates
2-8
![Page 9: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/9.jpg)
QUICKBOOKS LISTS
Lists provide supporting detail:
Customer List
Vendor List
Employee List
Item List
Payroll Item List
Class List
2-9
![Page 10: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/10.jpg)
CUSTOMIZE
CHART OF ACCOUNTS
Add accounts
Update accounts
2-10
![Page 11: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/11.jpg)
CUSTOMIZE
CHART OF ACCOUNTS
Edit accounts
Delete accounts
Print account listing
2-11
![Page 12: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/12.jpg)
GO PAPERLESS
CHART OF ACCOUNTS
Select Account > Re-sort List
Select Reports > Account Listing
2-12
![Page 13: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/13.jpg)
GO PAPERLESS
CHART OF ACCOUNTS
Select Excel > Create New Worksheet
2-13
![Page 14: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/14.jpg)
GO PAPERLESS
CHART OF ACCOUNTS
Select in existing
workbook
Browse for
YourFirstName
LastName CH2
REPORTS Excel file
Select Advanced
Uncheck QuickBooks
Export Guide
worksheet with
helpful advice.
Select Export.
2-14
![Page 15: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/15.jpg)
GO PAPERLESS
CHART OF ACCOUNTS
Copy the contents of the new sheet into the
prelabeled sheet for the assignment:
Select all in the new worksheet (SheetNo.).
Right-click on the sheet and select Copy.
Select the prelabeled sheet tab in your template
(CH2.6 COA).
Right-click and select Paste.
Right-click on the new worksheet tab (SheetNo.).
Select Delete.
2-15
![Page 16: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/16.jpg)
QUICKBOOKS SECURITY
QuickBooks
without security
precautions...
…is like
leaving your front
door unlocked and
standing open!
2-16
![Page 17: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/17.jpg)
QUICKBOOKS SECURITY
Without restricted
access, an intruder has
open access
to your entire
accounting system!
2-17
![Page 18: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/18.jpg)
QUICKBOOKS SECURITY
To prevent unauthorized
access to your
QuickBooks accounting
system, use:
User IDs
Passwords
Restricted access
2-18
![Page 19: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/19.jpg)
USER ID AND PASSWORD
2-19
![Page 20: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/20.jpg)
RESTRICTED ACCESS
2-20
![Page 21: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/21.jpg)
QUICKBOOKS SECURITY
Beware the Coffee break
bandit....
…when QuickBooks
is left open
on unattended computers.
2-21
![Page 22: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/22.jpg)
CUSTOMIZE
QUICKBOOKS CALENDAR
2-22
![Page 23: Computer Accounting with QuickBooks Pro 2011horowitk/documents/Chap002_003.pdf · Uncheck QuickBooks Export Guide worksheet with helpful advice. Select Export. 2-14. GO PAPERLESS](https://reader034.vdocument.in/reader034/viewer/2022042805/5f62211a6ad29831e11d85d4/html5/thumbnails/23.jpg)
TO LEARN MORE …
Turn to Chapter 2
Visit the Online Learning Center
www.mhhe.com/kay2012
Visit
www.myquickbooks.me
2-23