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COMPUTER ACCOUNTING WITH
QUICKBOOKS 2012
CHAPTER 01
Donna Kay
Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin
Quick Tour of
QuickBooks
WHY CHOOSE QUICKBOOKS?
4 million users
95% of small business
accounting software sales
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TRANSACTIONS
Two ways to enter transactions in QuickBooks:
1. Onscreen journal
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TRANSACTIONS
Two ways to enter transactions in QuickBooks:
2. Onscreen forms
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CREATE AN ACCOUNTING
SYSTEM USING QUICKBOOKS
Step 1: Create a new company data file.
Step 2: Create a chart of accounts.
Step 3: Create lists:
Customer list
Vendor list
Item list
Employee list
Other
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CREATE AN ACCOUNTING
SYSTEM USING QUICKBOOKS
Step 4: Enter transactions using an
onscreen journal or onscreen form.
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CREATE AN ACCOUNTING
SYSTEM USING QUICKBOOKS
Step 5: Prepare reports.
Balance sheet
Income statement
Statement of cash flows
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QUICKBOOKS NAVIGATION
Icon bar
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QUICKBOOKS NAVIGATION
Menu bar
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QUICKBOOKS NAVIGATION
Home page
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HOME PAGE
CUSTOMERS
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HOME PAGE
VENDORS
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HOME PAGE
EMPLOYEES
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HOME PAGE
BANKING
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HOME PAGE
COMPANY
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COMPANY SNAPSHOT
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CUSTOMER CENTER
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VENDOR CENTER
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EMPLOYEE CENTER
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DOCS CENTER
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REPORT CENTER
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GO PAPERLESS
Two types of QuickBooks templates:
REPORTS Excel templates
QB reports exported to Excel
Example: Trial Balance
DOCS Excel templates
QB Documents export to Excel
Example: Invoice, Check
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GO PAPERLESS
Export QuickBooks Reports to Excel:
Download Go Paperless Reports Excel
template (www.myquickbooks.me)
Save workbook as:
YourFirstName YourLastName CH 1 REPORTS
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GO PAPERLESS
Export QuickBooks Reports to Excel:
Display Trial Balance on QB screen.
Select Excel > Update Existing Workbook.
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GO PAPERLESS
Export QuickBooks Reports to Excel:
Select workbook and sheet.
Select Advanced > uncheck Include QuickBooks
Export Guide worksheet with helpful advice >
OK.
Select Export.
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GO PAPERLESS
Step-by-step instructions to Export QuickBooks
Reports to Excel:
See Chapter 1, pages 1.28 - 1.30
See INSTRUCTIONS sheet in the Reports Excel
template
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APP CENTER
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QUICKBOOKS HELP
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QUICKBOOKS FILES
.QBW = QuickBooks Working File
.QBB = QuickBooks Backup File
.QBM = QuickBooks Mobile (Portable) File
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QUICKBOOKS BACKUPS
See Chapter 1 or Appendix B for step-by-
step instructions on how to back up your
QuickBooks files.
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TWO WAYS TO DO YOUR
QUICKBOOKS ASSIGNMENTS
Workflow
If you are using the same computer
And you have no errors
Keep using the same .QBW file.
Restart & Restore
If you are changing computers
Or if you have an error
Use the text .QBB data files to restore.
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TO LEARN MORE …
Turn to Chapter 1
Visit the Online Learning Center
www.mhhe.com/kay2012
Visit
www.myquickbooks.me
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