Concur Government Edition RolloutDepartment of the Interior

Robert SmithTravel Program Manager

March 19, 2013

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What is Concur Government Edition?

Concur® Government Edition (CGE) is a travel management system which integrates travel booking, authorizations, and vouchers in one easy-to-use application. Travel transactions stream directly into vouchers.

SmartExpense™ by Concur matches travel-itinerary information, government charge card data, and e-receipts from participating travel suppliers. The result? Trustworthy, guaranteed transaction data.

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What does this mean to us?

Concur Government Edition is the right solution for DOI because it allows us to: Implement comprehensive travel and expense policy compliance and control Give our leadership team more visibility into travel and expense spending Unify the processes of authorization, travel, and vouchers for employees Leverage DOI’s buying power with travel vendors

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What will it do for you?

Provide an intuitive screen design. Provide you with a seamless travel, authorization, and voucher experience. Save you time submitting vouchers, which leads to quicker employee

reimbursement and timely government charge card balance repayment. No need for paper or faxed receipts when you use SmartExpense vendors or

Concur® for Mobile. Fewer receipts to track, which lowers the possibility of losing a receipt. Saves time by pre-populating government charge card transactions and

associating the data with a specific voucher trip. Sends email notifications regarding document route and review approval status. Faster voucher claim processing.

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Seamless travel and voucher Integration

Travel booking and voucher data are integrated in one application. This integration enables the traveler to click to book travel; the service matches their travel itinerary to their government credit card transactions and e-receipt data.

© 2011 Concur, all rights reserved. Concur is a registered trademark of Concur Technologies, Inc.

Easy, intuitive navigation

Easy navigation through the “Home” page allows quick, secure access to all CGE solutions.

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Broad range of global travel content allows you to buy smarter and comply with DOI and Federal travel policies.

SmartExpense™ by Concur saves time

© 2011 Concur, all rights reserved. Concur is a registered trademark of Concur Technologies, Inc.

SmartExpense matches travel-itinerary information, Government credit card data, and e-receipt data from participating travel suppliers; you’ll get trustworthy, guaranteed transaction data.

SmartExpense™ by Concur Saves TimeITINERARY E-RECEIPT

TRAVEL CARD CHARGES

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Managers receive timely, complete vouchers the first time they’re submitted. Accuracy minimizes frustration and the need to redo work.

Vouchers are approved faster because managers can review and approve vouchers anytime, anywhere, which means employees are reimbursed faster.

Managers receive timely, accurate and complete expense reports

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By linking itinerary data, Government charge card transactions, e-receipts and trip approval, the process

can be completely trusted.

Improve efficiency for travelers, approvers, and processors

© 2011 Concur, all rights reserved. Concur is a registered trademark of Concur Technologies, Inc.

Sample rollout plan

Rollout to approximately 72,000 employees agency-wide Stage I – Initial Deployment

Bureau of Safety and Environmental Enforcement and Bureau of Ocean Energy Management: August, 2013

Followed by Review Period Stage II – Phased Rollout

Departmental Offices, National Park Service, Office of Surface Mining, United States Geological Survey, United Stated Fish and Wildlife Service, Bureau of Land Management, Bureau of Indian Affairs: October, 2013

Bureau of Reclamation: November, 2013

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Staff training and support

Web-based Training Tools: Online Interactive Simulations QuickStart Guides Quick Reference Guides Recorded VILT training FAQs Virtual Instructor-Led Training (VILT) End-user Sessions (live)

24/7 Training website access to training materials Ongoing Help Desk Support

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What’s next?

Communications will be sent to you via email. Access to the training materials will be sent to you shortly. You will be notified when access to the Concur Government Edition system has

been granted to you. The DOI support team will be available to answer your questions after rollout. Contact your bureau lead with additional questions.

© 2011 Concur, all rights reserved. Concur is a registered trademark of Concur Technologies, Inc.

Thank you…

Thank you for your consideration

…all feedback is welcome and may be submitted at the Departments Travel Management Center webpage.

Thank you

Questions?