conference on higher education facilities management 18 – 22 october 2010
TRANSCRIPT
Built Care (Pty) Ltd• Built Care – Involved in Immovable Asset Management which
includes:
– Strategic Asset Management Planning
– Compilation of Asset Registers
– Performance Assessment
» Condition Assessment
» Functionality
» Utilization
» Compliance
– Strategic Maintenance Management
– Energy Management
– + 15,000,000 m2 Performance Assessments last 5 years
User Unique Requirements- Management Information
User Generic Requirements- Management Information
Stakeholder Requirements-NT : Financial Statements
-DPW : Custodian information
Levels of Asset Register Information
Legislative Requirements- PFMA-GIAMA
Contract Muckleneuk Campus• Condition Assessments
– Condition assessment of all buildings and infrastructure
– Update the existing facilities asset register– Develop a prioritised condition based maintenance
budget• Enabling systems and processes
– Develop a facilities maintenance plan• Training & capacity building
– Understand condition assessment process– Interpret reports and budgets
General InformationUnisa Muckleneuk Campus 340 Preller Street, Pretoria
Facility Type University Buildings
Number of Buildings 44
Total Floor Area 227817 m²
Total Site Area 232612 m²
Site coverage 22%
Municipality City of Tshwane Metro
Town/City Pretoria
Latitude -25.7672
Longitude 28.1991
Average Condition of Facility 3.80%
Estimated Current Construction Cost R 2 542 562 443
Condition Assessments
• Level One - Desktop ReviewRatings at building level and is drawn from existing data
• Level Two – Walk ThruRatings at elemental level and is collected from site
• Level Three – Crawl ThruRatings detailed examination - List of defects
Average Condition of Muckleneuk Campus
Average 5 4 3 2 1
TOTAL FACILITY 3.80 0.0% 89.3% 5.4% 1.4% 3.9%
BUILDINGS 3.79 0.0% 83.8% 4.9% 1.4% 3.9%
Building Fabric 3.78 0.0% 74.9% 4.5% 1.3% 3.7%
Building Electrical 3.93 0.0% 4.6% 0.1% 0.0% 0.1%
Building Mechanical 3.85 0.0% 4.2% 0.3% 0.1% 0.1%
SITE WORKS 3.90 0.0% 5.5% 0.5% 0.0% 0.0%
Site Civil Works 3.88 0.0% 1.2% 0.1% 0.0% 0.0%
Site Electrical 3.91 0.0% 4.3% 0.4% 0.0% 0.0%
Site Mechanical 4.00 0.0% 0.0% 0.0% 0.0% 0.0%
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
0 5 10 15 20 25 30 35 40 45 50 55 60
Age (Years)
Very Low Maint Low Maint Normal Maint High MaintVery High Maint Tygerberg: 1975 Kalafong: 1973 Universitas: 1980Johannesburg: 1976 Garankuwa: 1973 Greys: 1980
Ave
rag
e C
on
dit
ion
Minimum Acceptable Condition
COPYRIGHT: J.J. Mc DULING Sept 2007
1.00
2.00
3.00
4.00
5.00
0 5 10 15 20 25 30 35 40 45 50 55 60
Age (Years)
Very Low Maint Level Low Maint Level Normal Maint Level High Maint Level
Very High Maint Level Hospital A: 1975 Hospital B: 1973 Hospital C: 1980
Hospital D: 1976 Hospital E: 1973 Hospital F: 1980
Ave
rage
Conditio
n
Mc Duling, J.J., 2006
PRESERVATION BUDGET
The Preservation Budget is the sum of the Maintenance, Rehabilitation and Replacement Budgets.
PRESERVATION BUDGETMaintenance Budget Required Allowance
Planned Maintenance R 73,249,387 R 12,600,000
Unplanned Maintenance R 17,666,735
Total Maintenance Budget R 90,916,122 R 12,600,000
% of CRV 3.72% 0.48%
Backlog Budget (Maintenance Backlog)
Repairs R 26,203,599 R 22,000,000
Rehabilitation R 17,896,557
Replacement R 108,478,370
Others R 18,000,000
Total Backlog Budget R 152,578,525 R 40,000,000
Total Preservation Budget R 243,494,648 R 52,600,000
Cond
ition
As
sess
men
ts5
4
Very Good
Good
3
2
Fair
Bad
1 Very Bad5
4
Very Good
Good
3
2
Fair
Bad
1 Very Bad
Immovable Asset Preservation Programme
• Preservation Policy• Standards & Procedures• Service Level Agreements• Service Level Specifications
• Integrated Asset Management System
• Fixed Asset Register• Condition Assessments
Maintenance ProgrammeAssets in Desirable Condition
Planned Maintenance
• Preventative Maintenance• Condition-based Maintenance• Statutory Maintenance (OHS Act)
Unplanned Maintenance
• Breakdown Maintenance• Incident Maintenance
Minor Repairs
Rehabilitation ProgrammeAssets not in Desirable Condition
Major Repairs
Rehabilitation
Replacement ProgrammeReplacement of Assets, etc.
Replacement of :• Facilities• Buildings• Plant• Equipment• Infrastructure
Process to address backlog*
• Budget determination• Prioritisation• Determine own capability• Determine capacity requirement• Define required external assistance• Determine necessary standards, norms and
specifications
*Built Care can provide assistance with this process
External Assistance with Facilities Management Activities*
• Process– Define service requirements for outsourced services– Consider attributes of service
• Control, etc• Customer Service• Priority, flexibility• Direct Cost
– Determine mechanism of service-delivery (Packaging and type of contracts)
* See Total Facilities Management, Brian Atkin and Adrian Brooks (2000:33)
External Assistance with Facilities Management Activities (cont)
• Key Issues– Identify key-attributes of service– Define evaluation criteria– Consider both direct and indirect cost– Consider best value (risk vs. cost)– Define roles and skills– Review process regularly– Identify appropriate Software